Executive assistant jobs in Houston, Texas - Page 2Create job alerts

Job DescriptionJob Summary: We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. This role requires fluent communication skills in both English and Mandarin to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.Key Responsibilities: • Manage schedules, meetings, and travel arrangements for executives, • Translate documents, emails, and communications between English and Mandarin, • Draft, format and proofread reports, memos, and presentations, • Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers, • Prepare reports, presentations, and summaries, • Organize and maintain filing systems (digital and physical), • Handle confidential and sensitive information with discretion, • Assist with procurement tracking, order coordination, and production scheduling support, • Support executive in both business and occasional personal tasks, • Screen and prioritize emails, calls, and correspondence, • Communicate with overseas partners, factories, or suppliers on behalf of the executive, • Track deadlines and deliverables for ongoing projects, • Help onboard new clients, partners, or internal staff as requiredRequirements & Qualifications:, • Bachelor’s degree or equivalent experience, • 3+ years of experience in a similar role, preferably in a manufacturing or industrial setting, • Fluent in both English and Mandarin (spoken and written), • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, • Excellent communication, organizational, and multitasking skills, • Ability to work independently in a fast-paced environment ZrjZ3xJ4Gl

Job DescriptionDescription:Executive Assistant Houston, TX Description In this role, you have the opportunity to: Provide insight and support for the Executive Team of Vitalus Group through a critically important role of Executive Assistant. An important aspect of this role is enabling the Executive Team to work most effectively with internal and external stakeholders and fulfill commitments to The Vitalus Group partners, funders, and the Board of Directors. This role provides high-level administrative support by conducting research, preparing reports and correspondence, hosting visitors, and managing the team's schedule. About the role: This role requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. As the Executive Team’s ‘trusted counsel,’ the role requires a highly- resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. You are responsible for (but not limited to): • Develop draft communications and/or research relevant information in support of communications., • Manage schedules to leverage time effectively., • Prepare and facilitate strategic meetings with the executive team, customers, advisors, investors, and other partners. Support the Executive Team in preparation for these meetings., • Understand the breadth of projects within the purview and coordinate in accordance with priorities., • Act as a liaison for meeting attendees., • Provide the team with a cross-functional perspective and make suggestions to where they can bring focus to improve organizational effectiveness and efficiencies., • Ensure that attendees of meetings with the Executive team send relevant preparation materials with enough lead time that the Executive team is able to review in advance of these meetings., • Close the loop in a timely manner on items completed., • Perform clerical duties, take memos, maintain files, and organize documents., • Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed., • Plan/organize and implement events such as Townhall meetings, business luncheons, client dinners, company events, employee team-building activities, and special projects., • Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings., • Facilitate daily management of personnel to allow the Executive Team to focus on Vitalus Group’s growth opportunities., • Provide management direction and counseling., • Consult legal counsel to ensure that policies comply with federal and state law., • Oversee the compliance of employee files and records required by the Fair Labor Standards Act, Department of Labor, and Health care regulators. The Vitalus Group organization has experienced significant growth and development in the Houston area throughout the last year. Vitalus Group provides exceptional patient care and is driven by a passion to help those at risk for Sleep Apnea. Vitalus Group is looking to grow its team with passionate, inspirational, collaborative, and diverse professionals empowering excellent patient care. In return, we offer you: We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully explore your talents. This job comes with a competitive salary and excellent benefits. Requirements:Requirements To succeed in this role, you should have the following skills and experience: • Minimum 7 years of professional work experience with increasing responsibility, • Bachelor’s degree (B.A.) from four-year college or university; preferred, • Experience working with and for senior executives, • Business re-launch experience, • Knowledge of, and experience in the digital and mobile health space, • Strong analytical skills, • Excellent oral and written communication skills, • Outstanding interpersonal skills, • Demonstrated leadership skills, • Effective delegation skills, • Problem-solving skills, • Excellent time management and prioritization skills, • Agile in a fast-paced environment with multiple tasks and projects at hand, • Able to organize and manage large amounts of files, tasks, schedules, and information, • Self-directed and able to work without supervision, • Proficiency with computers, including working knowledge of Microsoft Office including Word, PowerPoint, and Excel, • Able to respond to change productively and handle additional projects as assigned, • Able to analyze and resolve complex issues, both logical and interpersonal, • Able to read, analyze, and interpret the most complex documents, • Able to respond effectively to the most sensitive inquiries or complaints

Job DescriptionExecutive Assistant to the COO SynergenX | Low T Center | HerKare Location: Houston, TX (On-Site) Schedule: Full-Time | 40–50 hours per week Reports To: Chief Operating Officer About the Role We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer and Operations leadership team. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support. The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects. This role requires exceptional organizational ability, attention to detail, and strong communication skills, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality. Our Core Values Successful team members embrace and execute our core values: • Compassionate Care, • Unity, • Accountability, • Commitment, • Continuous Improvement, • Integrity, • Efficiency We also operate under three key principles of success: Master Communication • Deliver clear and concise messaging, • Embrace constructive feedback, • Listen first, then make decisions If assigned a task, complete it. Solutions Mindset * When raising problems, propose solutions. Key ResponsibilitiesExecutive Support • Serve as the primary liaison between the COO, Operations team, and key internal and external stakeholders, • Manage and prioritize the COO’s calendar, meetings, and strategic commitments, • Prepare agendas, briefing documents, and materials for executive meetings, • Maintain discretion and confidentiality in all executive communicationsOperations Coordination, • Track communications and maintain organized contact databases, • Ensure follow-up on action items and departmental deliverables, • Support Operations leadership with meeting preparation and strategic initiatives, • Facilitate communication across departments to streamline workflowMeeting & Project Support, • Coordinate executive meetings including agendas, materials, and minutes, • Compile reports and presentations for leadership meetings and board communications, • Conduct research and gather information for executive decision-making, • Track and manage departmental reporting schedulesAdministrative Management, • Manage inbound calls, emails, and executive correspondence, • Coordinate complex travel arrangements and executive itineraries, • Draft and proofread professional documents including memos, reports, and presentations, • Maintain filing systems and corporate recordsFinancial & Reporting Support, • Assist with basic bookkeeping and financial documentation, • Compile financial summaries and reports for leadership review, • Track daily, monthly, quarterly, and annual operational reports submitted to the COOOffice & Operational Support, • Welcome and manage visitors to the executive office, • Manage mail, faxes, and internal correspondence, • Support team members and assist with cross-department initiatives as needed, • Remain accessible outside normal hours for urgent executive communications when necessaryRequired QualificationsEducation & Experience • Bachelor’s degree preferred, • Exceptional attention to detail, • Ability to manage multiple priorities and deadlines simultaneously, • Strong written and verbal communication skills, • High level of professionalism and discretion, • Strong organizational and project management skills, • Customer-service oriented mindset, • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • Experience with spreadsheets, databases, and reporting tools Adaptability Ability to manage competing priorities and navigate a dynamic work environment. Integrity & Ethics Commitment to professionalism, confidentiality, and organizational values. Communication Excellence Clear written and verbal communication with strong listening skills. Customer Service Orientation Professional, responsive, and solution-focused approach to internal and external stakeholders. Dependability Strong accountability, punctuality, and commitment to completing tasks. Team Collaboration Contributes to a positive team environment and supports cross-functional success. Why Join Our Team SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on hormone optimization, weight management, and wellness services. Our mission is to improve the quality of life for our patients through innovative care and exceptional service. This role offers the opportunity to work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization. Work Environment This is a full-time onsite role in Houston, Texas. Due to operational needs, remote, hybrid, or relocation arrangements are not available. Ready to Apply? If you are a highly organized, proactive Executive Assistant who thrives in a fast-paced leadership environment, we encourage you to apply. Please submit your resume and a brief introduction outlining your experience supporting senior executives. Powered by JazzHR 8steOfgTEj

Job Description Overview We are seeking a highly organized, proactive Administrative Assistant to provide direct support to the CEO of a growing online education company. This role includes executive support, administrative coordination, and light operational assistance to help maintain efficient daily workflows. The ideal candidate is dependable, detail-oriented, and able to work independently in a fast-paced environment. This position is well-suited for someone who enjoys organization, problem-solving, and supporting leadership operations. Key Responsibilities • Manage and coordinate executive calendar using Microsoft To Do and Outlook, • Schedule meetings, appointments, and internal planning sessions, • Coordinate travel arrangements, including booking flights and accommodations, • Order office supplies and manage recurring business purchases, • Assist with documentation, file organization, and correspondence, • Support administrative projects and general office operations, • Previous experience in an administrative or executive assistant role preferred, • Strong organizational skills with the ability to prioritize tasks effectively, • Excellent written and verbal communication skills, • High attention to detail with strong proofreading ability, • Comfortable using Microsoft Office, Excel, and task management software, • Ability to handle confidential information professionally, • Experience with bookkeeping or Excel reporting, • Experience coordinating projects or events This role supports daily business operations in a professional setting. The position may include remote coordination responsibilities depending on business needs. Job Type: Part-time Work Location: In person

Job Description • We are hiring immediately for a full time SOUS CHEF position., • Location: Quanta Services - 2727 North Loop West, Houston, TX 77008. Note: online applications accepted only., • Schedule: Full time schedule; Monday through Friday, hours may vary. More details upon interview., • Pay Range: $18.00 per hour to $18.50 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1507680. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Eurest is recognized worldwide for standards of service and excellence within the foodservice industry. Embracing an ownership mindset, Eurest leverages global resources, promotes a local presence and enriches the communities we serve. The Eurest Promise, “connect with people, inspire through food, create solutions, and live our promise,” is exemplified throughout our organization. Eurest is proud to serve the world’s most respected successful corporations, including many of the Fortune 500. Job Summary Summary: Helps Executive Chef prepare and cook foods. Coordinates activities of cooks and other food-service associates. Assumes responsibility for kitchen and food-service associates in the absence of Executive Chef. Essential Duties and Responsibilities: • Cooks and prepares food following approved recipes and production standards. Ensures all deadlines are met based on production orders., • Supervises hourly food service associates. Includes interviewing, scheduling, payroll, training, counseling, participating in reviews and recommending disciplinary action, as appropriate., • Stores food in designated areas following all corporate, state and federal food safety and sanitation procedures., • Ensures proper food handling, presentation, portion control and maintenance of appropriate serving temperatures., • Maintains sanitation of equipment, supplies and utensils. Cleans workstation thoroughly before leaving area. Keeps display equipment clean and free of debris during meal service to comply with all sanitation, safety, production and merchandising requirements., • Interacts with customers to resolve complaints in a friendly, service-oriented manner. Relays relevant information directly to supervisor., • Demonstrates complete understanding of daily menu items and accurately explains them to associates and customers., • Keeps up with peak production and service hours., • Monitors inventory and deliveries of product and supplies. Tracks product production, consumption and waste. Informs supervisor when supplies or product are low. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Eurest maintains a drug-free workplace. Req ID: 1507680 [[req_classification]]

Job Description Overview Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy | Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries | Receives, screens and directs incoming calls, visitors, mail and email | Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses | Participates in the development and implementation of secretarial standards, policies and practices for the organization • Has developed specialized skills or is multi-skilled through job-related training and considerable on-the-job experience, • Completes work with a limited degree of supervision, • Likely to act as an informal resource for colleagues with less experience, • Identifies key issues and patterns from partial/conflicting data, • Takes a broad perspective to problems and spots new, less obvious solutions Job Summary Performs a wide variety of administrative tasks in support of a top executive. Job Duties Maintains the executive's calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans. Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes. Prepares and submits expense reports on behalf of the executive. Screens visitors, phone calls, emails, or physical mail. Maintains confidentiality of sensitive information. Experience and Education Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff. Possesses comprehensive knowledge of subject matter. Provides leadership, coaching, and/or mentoring to a subordinate group. May act as a lead or first-level supervisor. Typically requires a bachelor's degree and 4 to 6 years of experience.

Job Description We are seeking a reliable and compassionate Travel Companion & Personal Assistant to accompany an executive on domestic and international travel and provide day-to-day personal support. This is a hybrid role that focuses on caregiving assistance, mobility support, schedule coordination, and ensuring a smooth, comfortable travel experience. This position is ideal for someone with caregiving or companion-care experience, excellent organizational skills, and the ability to maintain professionalism while traveling closely with an executive. Key Responsibilities Travel Support • Travel along on all scheduled trips—business and personal., • Handle travel logistics including packing, luggage management, airport coordination, hotel check-ins, and ground transportation., • Organize itineraries, confirmations, daily schedules, and travel documents., • Assist with real-time changes, delays, and adjustments during travel., • Provide day-to-day companionship and emotional support., • Offer assistance with mobility, walking support, and routine activities., • Help maintain structure in daily habits such as rest, hydration, and light movement., • Assist with small personal tasks to make daily life easier during travel., • Prepare items needed for daily use or upcoming activities., • Communicate with family members or office team when needed., • Stay organized and proactive to ensure each trip runs efficiently., • Create a comfortable, positive, and safe environment at all times.

Job Description STAR PIPE PRODUCTS Executive Assistant Location: 10500 Richmond Avenue, Houston, TX 77042 Summary The Executive Assistant assists the Vice Presidents and President with administrative duties including scheduling, phone calls, emails, filing, organization, reporting, and proofreading. The Executive Assistant also supervises the Receptionist and develops processes and procedures for the front desk, mail room, supply orders, and telephone system. Essential Functions • Completes administrative duties to assist the Vice Presidents and President, • Supervises the Receptionist and front desk/mail room activities. Duties and Responsibilities • Manages phone calls, faxes, mail, and emails in a polite and courteous manner; provides messages to the President and Vice Presidents as appropriate; responds to routine inquiries., • Provides training to the receptionist and others on front desk, phone, supply, and mailroom procedures; works with the receptionist to distribute mail, faxes, and memos appropriately. Ensures that phone calls are responded to courteously and are routed to the correct person., • Manages meetings including: scheduling meetings, preparing meeting agendas, recording meeting minutes, making reservations, setting up conference rooms, greeting visitors, and arranging conference calls., • Maintains and manages the schedules for the Vice Presidents and President., • Manages travel arrangements for business trips., • Maintains the highest level of confidentiality., • Researches and responds to data inquiries., • Prepares correspondence, documents, and reports using software packages such as Microsoft Office., • Provides other support as requested by the President and Vice Presidents., • Plans and organizes Company events and parties., • Acts as the Receptionist while the Receptionist is at lunch, on break, out sick, or on vacation., • Develops front desk, administrative, and mail room procedures to improve efficiency., • Completes administrative tasks such as filing, record keeping, and proofreading., • Other duties as assigned. Education/Experience Required: • High School Diploma or GED, • 3-5 years administrative experience Preferred: • Experience as an Executive Assistant to a President or Vice Presidents, • Some college coursework or completion of administrative training programs, • Supervisory experience, • Experience in the waterworks, plumbing, distribution, or other related industries Knowledge, Skills, Licenses, Certifications, Etc.: Required: • Strong interpersonal and supervisory skills, • The ability to communicate effectively and courteously in writing and verbally, • Strong software skills including Microsoft Word, Excel, Publisher, Outlook, PowerPoint and other software packages, • Understanding of telephone systems, mail systems, faxes, and other office equipment, • Exemplary multitasking, time management, and organizational skills, • The ability to maintain the highest level of confidentiality Physical Demands • The ability to sit for extended periods of time Work Environment • Office work environment No outside staffing or solicitation. Star Pipe Products is an Equal Opportunity Employer Company DescriptionWe are the proud owner of a U.S.A. foundry situated in South Coffeyville, Oklahoma. Star® Pipe Products is a domestic & global manufacturer for a broad array of iron products for the water and wastewater industries. Established in 1981, Star® Pipe Products is headquartered in Houston, Texas, and has been delivering quality products and services for over 40 years.We are the proud owner of a U.S.A. foundry situated in South Coffeyville, Oklahoma. Star® Pipe Products is a domestic & global manufacturer for a broad array of iron products for the water and wastewater industries. Established in 1981, Star® Pipe Products is headquartered in Houston, Texas, and has been delivering quality products and services for over 40 years.

Job Description Overview The Administrative Assistant to the Executive Director provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Executive Director. The Administrative Assistant serves as a key liaison between the Executive Director, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls. Key Responsibilities Executive Support · Manage and maintain the Executive Director’s schedule, meetings, travel, and correspondence. · Prepare, proofread, and distribute letters, reports, presentations, and other documents. · Handle confidential information with the highest degree of integrity and discretion. · Serve as the initial point of contact for internal and external inquiries directed to the Executive Director. Operational & Ministry Coordination · Support the implementation and documentation of strategic goals and initiatives. · Coordinate interdepartmental communication to ensure timely follow-up on assigned projects. · Maintain organized and up-to-date digital and physical filing systems for executive operations. · Assist with administrative tasks related to staff onboarding, communications, and workflow tracking. Financial & Administrative Support · Process invoices, expense reimbursements, and purchasing requests under the direction of the Executive Director. · Assist with budget preparation, expenditure tracking, and basic financial documentation. Ministry & Administrative Support · Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination. · Providing administrative support for ministry development, budgeting, and calendaring initiatives. · Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures. · Assisting with coordination between the Executive Director, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives. · Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning. · Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives. Qualifications: Associate or bachelor’s degree preferred, or equivalent administrative experience. • Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting., • Proficiency with Microsoft Office Suite, Google Workspace, and general office technology., • Exceptional organization, communication, and time management skills., • Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment., • Strong attention to detail, professionalism, and commitment to confidentiality., • Alignment with the mission, vision, and values of The Church Without Walls. Core Competencies: • Professionalism & integrity, • Organizational and Time Management Skills, • Strong written and verbal communication, • Confidentiality and discretion, • Problem-Solving & Initiative, • Team Collaboration and Interpersonal Effectiveness, • High Capacity and Detail-Oriented, • Proactive and Positive Attitude, • Multitasker, Creative, and Fast Learner Spiritual Expectations: • Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles., • Support and actively participate in the mission, vision, and values of The Church Without Walls. Company DescriptionThe Church Without Walls is: A multi-campus, multi-generational church rooted in Biblical teaching A spiritual home for thousands, with diverse ministries that serve locally and globally Led by a commitment to outreach, discipleship, justice, and transformative worship A body of believers focused on creating space for healing, hope, and growth, without barriersThe Church Without Walls is:\r\nA multi-campus, multi-generational church rooted in Biblical teaching\r\nA spiritual home for thousands, with diverse ministries that serve locally and globally\r\nLed by a commitment to outreach, discipleship, justice, and transformative worship\r\nA body of believers focused on creating space for healing, hope, and growth, without barriers

Job Description On-site | Full-Time | Houston, Texas Flexible Schedule | Health Benefits | PTO About Us We are a mission-driven, family-run Managed Services Provider committed to excellence, innovation, and integrity. Our culture is rooted in fairness, faith-based values, and a relentless drive to serve our clients and team. We don’t just talk about core values — we live them: Family Focused Faith Centered Win as a Team Strive for Greatness Serve with Integrity About the Role As my right hand, you will be the engine behind the operational rhythm of the business. This role demands precision, autonomy, initiation, and trust. You will streamline workflows, communicate with internal and external stakeholders, manage procurement and inventory, and ensure that I — and the rest of the team — are enabled to execute without friction. Key Responsibilities • Organizational Mastery: Calendar management, meeting preparation/follow-up, client communications, and expense tracking, • Procurement Oversight: Quote/order fulfillment, asset tracking, and inventory management for customer equipment and billing alignment, • Leadership Support: Act as second-in-command during off-site meetings or PTO, ensuring seamless continuity of operations, • Billing Oversight: Handles day-to-day billing operations in Autotask, including timesheet approvals, posting time entries to invoices, and completing invoice revisions after leadership review. Must-Have Skills • Proficient in Microsoft Office Suite, Teams, OneDrive, SharePoint, • Experience using QuickBooks, CRM systems, and ChatGPT, • Highly organized, emotionally intelligent, and calm under pressure, • Excellent written and verbal communication skills, • Willing to use an iPad for notes Preferred Experience • 2+ years in an Executive Assistant role, preferably in a technical or MSP environment, • Technical knowledge for purchasing purposes, • Familiarity with Autotask is a plus The Intangibles We’re Looking For • High EQ and self-awareness, • Takes initiative but knows when to ask for direction, • Holds high standards while offering grace, • Mission-aligned and culture-conscious, • Will do what it takes to get the job done, without cutting corners, • Dog-friendly and comfortable in an office where the executive team brings their dogs daily Perks & Benefits • Starting at $30 per hour, depending on experience and qualifications, • 15 days PTO, • Health insurance (50% employer-paid), • Purpose-led team with strong core values If you're looking for more than just a job — if you're ready to make a meaningful impact while growing professionally in a values-aligned environment — we'd love to meet you. Apply now or message me directly with questions.

Job Description We’re looking for Front of House Managers who can bring leadership, warmth, and a genuine love for Texas-style dining. This role is all about creating a smooth, welcoming, and memorable guest experience. If you’re passionate about hospitality and have been performing an Assistant General Manager or Shift Supervisor Position in a high-volume restaurant environment— we want to meet you! Duties and Responsibilities: • Oversee FOH operations to ensure a positive guest experience based on our Core Values, • Contribute to the hiring of team members, • Utilize leadership skills to train, coach, and motivate team members, • Ensure proper plate presentation, • Ensure the accuracy of daily reports, including server checks outs, sales reports, and inventory, • Maintain sanitary practices for food handling, general cleanliness, and restaurant maintenance, • Maintain professional restaurant image, including proper team uniforms and dress code standards, • Create and maintain team member schedules appropriately to control labor costs, • Ensure compliance with operational standards, company policies, laws, and ordinances, • Attends all scheduled team member meetings Requirements: • At least two years of high-volume, full-service, restaurant supervision experience, • Work 50-55 hours per week • Stable and progressive work history; Strong work ethic, • Strong interpersonal and conflict resolution skills, • Willingness to workdays/nights/weekends/holidays as required, • Ability to effectively present information to customers and other team members, • Must have exceptional hygiene and grooming habits, • Food Handler Certification required Benefits: • Extensive training program and ability to grow within the company, • Health, vision, dental, and life insurance benefit options, • 401(k) • Paid vacation and sick time, • Monthly meal allowance for our restaurants Company DescriptionHospitality Pro Search has been in business for over 25 years and is a leading executive search firm dedicated exclusively to the hospitality industry. With a global reach, we specialize in placing top-tier management talent in restaurants, hotels, resorts, entertainment venues, and private clubs. From department heads to executive-level leadership, we recruit across all management levels, connecting our clients with exceptional professionals who drive results and elevate guest experiences. Apply directly online at hprosearch.com or send us your resume to take the next step in your hospitality career.Hospitality Pro Search has been in business for over 25 years and is a leading executive search firm dedicated exclusively to the hospitality industry. With a global reach, we specialize in placing top-tier management talent in restaurants, hotels, resorts, entertainment venues, and private clubs. From department heads to executive-level leadership, we recruit across all management levels, connecting our clients with exceptional professionals who drive results and elevate guest experiences. Apply directly online at hprosearch.com or send us your resume to take the next step in your hospitality career.

Job Description We are pleased to announce the relocation of our corporate headquarters to Greenway Plaza’s Phoenix Tower in Houston’s Upper Kirby neighborhood. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leaders. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities • Completes a broad variety of administrative tasks including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that are confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings., • Plans, coordinates and ensures the Senior Leaders’ schedule is followed and respected. Acts as gatekeeper for access to the Senior Leaders., • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response., • Provides a bridge for smooth communication between the Senior Leaders’ office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff., • Works closely and effectively with the Senior Leaders to keep well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Senior Leaders updated., • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects both internally and externally., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Assists in coordinating the agenda and logistics of senior management team meetings., • Organizational Skills, • Project Management Skills, • Problem Solving, • Communication Skills both verbal and written, • Flexibility, • Bachelor's degree in business administration., • Requires a minimum of 5 years of executive level support experience., • Health, Dental & Vision, • 401(k), • Life, Short-Term and Long-Term Disability Insurance, • Employee Assistance Program, • Health Savings Account, • Holidays, • PTO Leave, • New Home Discount, • Perry Homes Family College Fund, • Pet Discount Program Perry Homes is an Equal Opportunity Employer Disclaimer: Recruitment Fraud – Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact . #ZR

Job Description This is not an entry-level position. Job Responsibilities: • Meet and greet clients;, • Prepare new client agreements from our templates, • Answer incoming calls and transfer to the appropriate staff member;, • Aid in preparing client invoices using Timeslips;, • In-house Litigation support, • Collections, skip tracing, and monitoring the collection of lawsuits;, • Minor legal research;, • Assist outside attorney with filing of lawsuits and preparation of legal documents;, • Support management and staff on project-based work;, • Filing and other as-needed tasks;, • Research, price, and purchase supplies;, • Coordinate office orientation for new hires;, • Report information to credit bureau;, • Aid in designing the company's newsletters;, • Aid in maintaining our webpage;, • Possibly Entering payments and payables using QuickBooks; and, • Maintain web pages and advertisements. Job Requirements: • Minimum of three years administrative/clerical experience;, • Excellent verbal and written communication and grammar skills;, • Time-management skills and the ability to multi-task;, • You MUST be able to organize well;, • Must be proficient in using MS Office and Windows Files Explorer;, • Ability to learn new software;, • Associate's degree or better preferred;, • Ability to speak Spanish is a plus;, • Paralegal is a plus;, • Proficiency in Timeslips, Ecco Pro and/or QuickBooks is a plus;, • Keyboard requirement – minimum 55 words per minute;, • Ten Key – by touch, minimum 10,000 Keystrokes per Hour., • Company policy requires all applicants to test for basic computer, grammar & 10 key skills, and for some bookkeeping skills; and, • Company may perform a background check on applicant. Please, no telephone calls unless we contact you first. Company DescriptionKenneth D. Eichner, P.C. is an established CPA firm in practice for over 40 years. Our clients include individuals, corporations, partnerships, limited liability companies, estates and trusts. We empower our employees with the ability to provide the results that allow our clients to succeed. We want our clients to feel like they are our only client! TM Kenneth D. Eichner, P.C. provides a pleasant and productive working environment where each employee treats one another with friendly courtesy. We seek a professional who can do whatever it takes to effectively complete a task.Kenneth D. Eichner, P.C. is an established CPA firm in practice for over 40 years. Our clients include individuals, corporations, partnerships, limited liability companies, estates and trusts. We empower our employees with the ability to provide the results that allow our clients to succeed. We want our clients to feel like they are our only client! TM\r\n\r\nKenneth D. Eichner, P.C. provides a pleasant and productive working environment where each employee treats one another with friendly courtesy. We seek a professional who can do whatever it takes to effectively complete a task.

Job Description We are looking for a dedicated Administrative Executive Assistant/Personal Assistant to the owner to become a key part of our small team. This role is perfect for a self-starter who takes pride in their work and is eager to help our business grow. We need someone with a sharp technical mind and a strong command of Microsoft Office to help us streamline our daily tasks and keep our office running smoothly. What You’ll Be Doing: * Document Mastery: Drafting, formatting, and proofreading professional correspondence in Word. * Data Organization: Managing trackers and basic data entry within Excel * Digital Gatekeeping: Managing emails, scheduling meetings, and ensuring our digital filing systems stay organized. * Special Projects: Assisting with various administrative tasks that require a quick learner and a "can-do" attitude. Skills: * Computer Savvy: Research ability and proficiency * Office Pro: High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Attention to Detail * Communication: Clear, professional, and friendly—whether over email or in person. While not required, but is a bonus: * Basic Accounting Knowledge: Experience with invoicing, expense tracking, or basic bookkeeping (QuickBooks experience is a massive plus!). * Experience dealing with contractors is not required, but it is definitely a plus. Additional Benefits: • Compensation is dependent upon previous experience and will be negotiated at the time of hire., • Benefits are negotiable and will be discussed during the interview process.

Job Description * Executive Support • Organize and prioritize emails, correspondence, and follow-ups., • Coordinate travel arrangements, including flights, accommodations, and itineraries., • Handle incoming phone calls and email correspondence with discretion and professionalism., • Take and distribute meeting minutes, ensuring timely follow-up on action items., • Maintain and update internal directories, contact lists, and key documentation. Bookkeeping & Financial Administration • Perform bookkeeping tasks using QuickBooks, including processing invoices, tracking expenses, and reconciling accounts., • Maintain accurate financial records and assist with budget tracking and reporting., • Support the preparation of financial summaries and reports as needed. Project Coordination & Research • Conduct research on various industries, business opportunities, and strategic initiatives., • Support special projects and handle complex administrative tasks as assigned by the CEO. Communication & Liaison • Serve as a primary point of contact between the CEO and internal/external stakeholders., • Demonstrate excellent phone etiquette, written communication, and customer service skills., • Uphold confidentiality and professionalism in all interactions. General Administrative Duties • Prepare reports, presentations, and other business documentation., • Maintain organized filing systems (digital and physical)., • Anticipate the CEO’s needs and proactively address administrative and operational matters.

Job Description Northwest Houston area Management Firm (zip code 77069) is seeking an Executive Assistant with QuickBooks Pro Experience 70 to 80K Perm position. Position Overview We are seeking a highly organized, detail-oriented candidate to support the President and leadership team of a firm that provides full-service management to multiple clients. This person must have QuickBooks Pro experience. This position plays a central role in the day-to-day operations of the office and our clients, with responsibilities spanning accounting support, record keeping, communications, database management, and meeting and event coordination. Key Responsibilities Accounting, Bookkeeping & Records Support with QuickBooks Pro Desktop • Perform day-to-day bookkeeping and record keeping for multiple client associations, • Generate monthly financial reports, • Assist with preparation of periodic and annual financial statements, • Support annual tax form and financial filings, • Maintain accurate membership and financial records Office & Executive Support • Provide administrative and operational support to the President, • Manage electronic communications, contact files, and calendars, • Maintain databases and association websites, including WordPress updates Meetings & Events Support • Support the Director of Meetings and Events in planning, developing, and producing meetings, educational programs, and conferences, • Assist with scheduling, logistics, communications, and follow-up, • Attend and assist with hosting events, • Required Skills & Qualifications, • QuickBooks Pro, • Strong written and verbal communication skills, • Ability to work both independently and collaboratively in a team environment, • Excellent organizational skills with strong attention to detail, • Ability to multitask and work at a fast pace when necessary, • Proficiency with or willingness to learn the following software:, • Microsoft Word, Excel, and Outlook, • Adobe Acrobat, • WordPress or other website experience., • Familiarity with social media platforms Additional Requirements • Flexible work hours and scheduling, • Professional demeanor and comfort interacting with senior executives and labor leaders

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment, • 2025 Revenue is up 60% year over year compared to 2024, • 2025 Ratified acquisitions are up 70% year over year compared to 2024, • Q4 2025 sales are up 100% compared to Q3 2025, • Q4 2025 revenue is up 152% compared to Q4 2025, • Q4 Ratified acquisitions are up 64% compared to Q4 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Total Compensation Range: $60,000- $100,000/ year

Job Description Zone IT Solutions is not only focused on IT roles but also extends its reach to recruit for various non-IT business positions. We are committed to connecting talented professionals with diverse opportunities across multiple sectors, ensuring a perfect fit for both clients and candidates. Requirements We are currently seeking qualified candidates for a variety of non-IT business roles. Some of the positions available include: • Project Manager, • Business Analyst, • Human Resources Manager, • Marketing Specialist, • Sales Executive, • Financial Analyst, • Operations Manager, • Customer Service Representative, • Procurement Officer, • Account Manager, • Compliance Officer, • Administrative Assistant, • Training and Development Coordinator, • Supply Chain Specialist, • Business Development Manager, • Corporate Communications Specialist, • Data Entry Clerk, • Executive Assistant, • Strategic Planner, • Event Coordinator, • Product Manager About Us We specialize in Digital, ERP, and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic, and flexible solutions will help you source the IT Expertise you need. If you are looking for new opportunities, send your profile at . Also follow our LinkedIn page for new job opportunities and more. Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We encourage applications from a diverse array of backgrounds, including individuals of various ethnicities, cultures, and linguistic backgrounds, as well as those with disabilities.

Job Description Client Relations & First Impressions Coordinator / Executive Assistant Position Summary The Client Relations & First Impressions Coordinator / Executive Assistant plays a critical role in delivering an exceptional, high-touch client experience at Verde Wealth Group & Wealth Development Strategies. This position is responsible for creating a professional and welcoming first impression for clients, prospects, and strategic partners while providing essential administrative, operational, and facilities support to advisors and staff. The ideal candidate demonstrates discretion, professionalism, and a service-oriented mindset consistent with the trust placed in a financial advisory relationship. Key Responsibilities Client Experience & First Impressions • Serve as the firm's primary point of contact for clients and visitors, ensuring a polished, welcoming, and hospitality-driven experience, • Schedule all meetings and assist with initiating related tasks delegated to responsible team members, • Maintain a professional lobby and reception area that reflects the firm's brand and values, • Assist with compiling presentations for in office and online meetings, • Prepare and manage meeting rooms, beverages, materials, and technology readiness, • Coordinate and oversee client and staff engagement initiatives, including client appreciation events, birthdays, team-building activities, and recognition efforts Phone, Scheduling & Communication Management • Manage all incoming phone calls with professionalism and discretion, • Route calls appropriately, manage call flows, and maintain auto attendant, • Coordinate phone conferences and virtual meetings, including setup and troubleshooting, • Proactively manage calendars, appointment scheduling, confirmations, and reminders for clients and team members, • Monitor advisor emails for urgent client matters while maintaining confidentiality and compliance standards, • Manage advisor out-of-office phone and email settings Advisor & Team Support • Provide proactive administrative and personal support to advisors, including meeting preparation, computer readiness, travel arrangements, and daily office needs, • Support special projects and firm initiatives as assigned Administrative & Client Service Support • Perform daily document scanning and electronic filing, and secure receipt and distribution of client documents, • Maintain accurate and organized digital client files and records across CRM (Wealthbox), Egnyte, and Asana, • Manage CRM and Egnyte contact creation, updates, and data management, data clean-up to ensure accurate client records, • Process faxing, mail handling, shipping, secure file links and bulk mailings (holiday communications, client notifications, email campaigns, etc.), • Support compliance-related administrative processes, Valmark compliance related tasks including but not limited to communication, CE training coordination and scheduling, license renewals and recordkeeping Facilities, Vendor & Office Operations • Oversee office facilities management, including landlord coordination and vendor relationships, • Manage vendors or provide support for phone systems, printers, payment processors, and shred services, • Maintain office equipment, including printers, copiers, and phone systems (paper, toner, meter readings, troubleshooting), • Assist with basic technology troubleshooting and submit service tickets as needed, • Support marketing and/or social media initiatives website updates, advertising submissions, and client communications, • Coordinate registrations for professional organizations, continuing education events, and industry forums (e.g., CFP, VM Member Summitt, AEP, CE programs, etc.) Required Skills & Qualifications • Exceptional interpersonal, verbal, and written communication skills, • Experience in a professional office environment; financial services or wealth management experience is a plus, • Advanced proficiency with Microsoft Office Suite, CRM systems, electronic document management platforms and electronic task management systems., • Strong attention to detail with excellent organizational and follow-up skills, • Ability to manage multiple priorities in a deadline-driven environment, • High level of discretion with a proven ability to maintain confidentiality and data integrity, • Professional demeanor and polished appearance appropriate for a client-facing financial services role, • Self-motivated, dependable, and adaptable with a positive, service-oriented attitude, • Adopt a collaborative approach when working with the team Firm Core Values & Cultural Expectations All team members are expected to consistently demonstrate and uphold the firm's core values in interactions with clients, colleagues, and strategic partners. The Client Relations & First Impressions Coordinator plays a visible and influential role in modeling these values daily. • Unwavering Dedication, • Do the Right Thing, • Collaboration

Job Description Job Title: Legal Executive Assistant Location: Houston, Texas Salary/Payrate: $95k + Benefits Work Environment: On Site Term: Permanent Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: AMS Staffing, Inc. has partnered with a top tier firm in the houston area in search of an Executive Assistant. The ideal candidate will have at least 5+ years of experience supporting a C-Suite level executive in both personal and business matters. This position will be exposed to highly confidential matters and require extreme professionalism in managing clients and other daily tasks. This candidate must have experience managing a C Suite level executive in several verticals, including: Required Skills and Experience: • Managing calendars;, • Entering time;, • Managing daily agenda;, • Communicating with clients;, • Arranging travel, hotel reservations and other itineraries;, • Reviewing correspondence;, • Drafting correspondence;, • Other duties. Experience: • 5+ years of executive assistant experience supporting C-Suite professionals. Benefits • Medical, Dental, Vision, PTO, 401(k)

Executive Assistant - Internal Assurance Services (Audit & Controls).We are looking for the right people people who want to innovate, achieve, grow and lead.We attract and retain the best talent by investing in our employees and empowering them to develop themselves and their careers.Experience the

Communication: Serving as a primary point of contact for the executive, handling internal and external communications, and ensuring clear and effective messaging. Drafting, editing, and finalizing executive-facing documents and presentations. A minimum of four (4) years of executive administrative s

ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Executive Assistant at NRG Park in Houston, Texas.NRG Park is in the fast lane for opportunity and excitement.We are a one-of-a-kind premier facility with four major venues within one

Presently, Clark Construction Group, LLC is seeking an enthusiastic and energetic Executive Assistant.

Executive Assistant Downtown Houston Law Firm.Compensation: $90,000$95,000 base (up to $105k$110k for exceptional qualifications).Schedule: MondayFriday, 8:00am4:30pm (with occasional after?hours needs).Location: Downtown Houston, TX.A global law firm in downtown Houston is seeking a seasoned, high

Executive / Personal Assistant.Galleria Area | Direct Hire | In-Office MondayFriday Confidential private family and affiliated business office seeking an experienced Executive / Personal Assistant.This role is 75% personal support to a principal and family, and 25% executive support within a related

Executive Administrative Assistant (Part-Time, Hybrid).Location: Houston, TX 77024 (Katy Freeway Area).Schedule: Hybrid: Monday & Friday Remote | TuesdayThursday In Office 2024 hours per week (coordinated with reporting manager).We are seeking a highly organized and proactive Executive Administrat

Executive Assistant To The COO. We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer and Operations leadership team. Bachelor's degree preferred OR some college plus 3+ years supporting senior leadership as an Executive Assistant.

Executive Assistant To The Pediatrician In-Chief.We are searching for an Executive Assistant to the Pediatrician In-Chief -- someone who works well in a fast-paced setting.In this position, you will provide highly responsible administrative support to a Physician In-Chief resulting in effective comm

Reporting to a Senior Executive, the Executive Assistant role in Houston, TX provides confidential support services and coordination of departmental activities, including support for multiple leaders and other team members, both internal and external, in the execution of their duties. Serve as backu

Education & Experience: Associate Degree in relevant field and minimum five (5) years of executive administrative assistant experience OR Bachelor's Degree in relevant field and minimum three (3) years of executive administrative assistant experience PLUS at least two (2) years in a government setti

The Executive Assistant will be responsible for credentialing physicians and physician assistants. West Oaks Hospital is seeking a dynamic and talented full-time Executive Assistant to join our team of compassionate, dedicated professionals. The Executive Assistant will provide executive administrat

Special Instructions to Applicants: Interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among

The Administrative Assistant provides high-quality administrative and operational support to the Executive Office, with a primary focus on enabling the effectiveness of executive leadership and ensuring smooth day-to-day operations of the Houston office.Reporting to the Executive Office Manager, thi

Administrative & Executive Business Assistant.Location: Houston, TX (On-site 3 days/week, flexible).Role: Provide key administrative support to our team.You will manage schedules, coordinate events, prepare expense reports, and create PowerPoint decks and organizational communications.

Provides high-level administrative support to Group 1 Legal leadership. Manage legal intake, meeting coordination, and deadlines for matters, governance, and regulatory calendars. Minimum of 5 years of experience providing executive-level administrative support within a legal department or law firm

Job DescriptionDescription: Join our dedicated team supporting the ACHIEVE Upward Bound Program, which aims to empower students to succeed academically and prepare for higher education. We are seeking a detail-oriented and proactive Administrative Assistant (PT) to provide essential administrative support, ensuring the smooth operation of our program. This is an excellent opportunity for individuals passionate about education and community development to contribute to a meaningful cause. JOB PURPOSE Provides administrative and program support duties for the Upward Bound Program. DUTIES AND RESPONSIBILITIES Provides administrative and clerical support to Upward Bound program staff. Prepare and distribute correspondence, reports, and other program materials. Assist with scheduling appointments, meetings, and events related to the Upward Bound program. Respond to inquiries via phone, email, and in person, providing excellent customer service. Manage inventory of office supplies and ensure the proper functioning of office equipment. Assist with monitoring students during arrivals, transition periods, and dismissals. Supervise program participants on cultural and off-site trips. Order and prep snacks and meals for breakfast and lunch and reserve spaces and venues for program events. Assists program staff during workshop sessions with set-up and take-down. Collaborate with team members to ensure compliance with program policies and deadlines. Perform other duties as assigned by the Executive Director (or designee). WORK HOURS Up to 20 hours per week (NOTE: This is a part-time position.) WORKING CONDITIONS The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, workstations, and meeting rooms. SUPERVISION RECEIVED Work performed under general supervision. Reports directly to the Executive Director (or designee). SUPERVISION EXERCISED None DIRECT REPORTS None Requirements: MINIMUM EXPERIENCE/EDUCATION REQUIREMENTS High school diploma or equivalent is required. Two years of college (60 college hours) OR Thirty (30) college hours AND one year of work experience with high school students OR two years of work experience is required. PREFERRED EXPERIENCE REQUIREMENTS Preference will be given to individuals that have succeeded in overcoming barriers similar to those confronting the project’s targeted population. REQUIRED SKILLS Proven experience in office administration or clerical support. Strong organizational, time management, and professional skills. Must be able to work independently to organize, set priorities, and meet deadlines with general supervision. Must be able to handle multiple tasks efficiently and maintain attention to detail. Excellent communication skills, both written and verbal. Must be able to establish and maintain relationships and partnerships with school staff and participants. Possess a positive attitude and ability to work collaboratively in a team environment. Must possess proficient computer skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Bilingual (English/Spanish) is strongly preferred. PHYSICAL REQUIREMENTS The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work-related items weighing less than 40 pounds, such as books, papers, and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms, and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development are required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Job Description Pay range: 40K-50K KEY REQUIREMENTS: · Minimum 3–5 years of experience as an Administrative or Executive Assistant preferred. · Fully bilingual in Spanish and English · Knowledge of secretarial and office administrative procedures and standard office equipment (1–3+ years experience) · Proficiency with word processing, spreadsheets, databases, and presentation software · High-level interpersonal skills to handle sensitive and confidential situations with tact and diplomacy · Analytical ability to gather and summarize data, solve administrative problems, and prioritize tasks · Strong attention to detail in composing, typing and meeting deadlines · Ability and initiative to work extra hours as projects and deadlines dictate · KEY COMPETENCIES: Provides administrative support to our CEO and Leadership Team of DolFinTech including high-level of secretarial support: · Schedules and organizes complex activities such as meetings, travel, conferences and department activities. · May performs desktop publishing. Creating and developing visual presentations for the CEO or other leadership members. · Organizes and prioritizes large volumes of information and calls: -Sorts, distributes and opens mail for the CEO. Drafts written responses or replies by phoneor e-mail when necessary and respond to regular occurring requests for information. -Answers email and telephone for CEO(s). Takes messages or fields/answers all routine and non-routine questions. · Act as a liaison with other departments and outside agencies, including high-level staff such as Investors, Presidents, Senior Vice Presidents and Chiefs. Handles confidential and non-routine information. · Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings and creating brochures. · Types, designs and translating general correspondences, memos, charts, tables, graphs, business plans, etc. · Supports Financial Department in maintenance of the department finances. Activities include copying check requests & sending to Accounts Payable Travel reimbursement and documenting corporate credit card expenses to corporate finance

At Piper Sandler, we connect capital with opportunity to build a better future.We believe that diverse teams with unique backgrounds, skills and experiences yield more innovative solutions.This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership

Job Type: Part-Time to Full-Time Potential.Job Overview: BE Staffing Solutions is seeking a professional and highly organized Admin/Executive Assistant to join our team.This role is a front-facing position, requiring excellent communication skills, the ability to multitask, and confidence in handlin

Senior Administrative Assistant.We're searching for a Senior Administrative Assistant someone who works well in a fast-paced setting.In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to an Executive (Assistant Vice Presi

Executive Administrative Assistant.Period: 11/27/2023 11/26/2024 (Temp to Hire).Role would be eligible to work from home 1 day/week.The Executive Administrative Assistant will provide administrative support to the business unit.Works independently and proactively on numerous compl.

Job DescriptionSalary: $50k to $60k DOE We are seeking a highly organized, dependable, and detail-oriented Administrative Events Specialist to join our team. This role is administratively focused, with responsibility for coordinating and supporting a wide range of internal and external events on behalf of the President and CEO. The ideal candidate is a strong administrator, someone who thrives on organization, follow-through, documentation, and process, while also bringing creativity and composure to event execution. This position plays a critical role in ensuring seamless planning, coordination, execution, and post-event evaluation, while also providing ongoing administrative support across executive and cross-functional initiatives. Key Responsibilities Administrative & Operational Support • Provide comprehensive administrative support to the Executive Assistant, including document management, scheduling, meeting coordination, and report preparation, • Maintain accurate records, files, timelines, budgets, and event documentation, • Track approvals, deadlines, and workflows to ensure timely completion of tasks, • Manage vendor contracts, invoices, and expense reconciliation related to events, • Maintain organized inventories for event supplies, materials, and dcor, • Support administrative projects and initiatives, • Handle sensitive information with professionalism and discretion Event Coordination & Logistics • Plan, organize, and execute multiple internal and external events, sometimes concurrently, with a strong emphasis on logistics and execution, • Develop event timelines, budgets, layouts, and run-of-show documents, • Coordinate vendors, venues, catering, dcor, and equipment, • Oversee event setup, execution, and breakdown, remaining calm and solutions-focused under pressure, • Capture event highlights for internal communications and social media, • Conduct post-event evaluations and provide summaries, documentation, and recommendations Communication & Collaboration • Serve as a professional point of contact for vendors, employees, and stakeholders, • Communicate clearly and effectively before, during, and after events, • Collaborate with leadership, marketing, and operations teams to ensure alignment and successful outcomes Qualifications & Requirements • Three (3) or more years of experience in an administrative, event coordination, marketing assistant, or similar support role, • Strong administrative skillset with exceptional organization, documentation, and follow-through, • Proven ability to manage multiple priorities and deadlines simultaneously, • Excellent written and verbal communication skills, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), • Experience with Canva or similar design tools is a plus, • Strong attention to detail and ability to maintain confidentiality, • Bilingual in English/Spanish required, • Weekend availability required for events, • Event or corporate environment experience strongly preferred, • Passion for delivering high-quality service and professional experience

Executive Administrative Assistant.

Proficient computer, online system, and web skills.

Executive Support: Manage and prioritize the CEO's calendar, travel arrangements, and executive communications; act as the primary liaison between the CEO and internal/external stakeholders. Executive Assistant To The CEO. As the company enters an exciting new chapter of growth and innovation inclu

Executive Assistant In Payments.Become an integral part of the Payments team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be part of a team that is results-oriented, w

Matrix Medical Management is looking for a full-time Executive Assistant to join our team.The Executive Assistant is responsible for providing high-level confidential and strategic administrative support to the Office of the CEO.This position is responsible for managing executive schedules, coordina