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Job Description * Job posting # - 3420 Job title: Director's Assistant Location - Oakland, CA Pay range - $40K - 48K/Annum Description: LOOKING FOR LOCAL CANDIDIDATES ONLY. CURRENTLY RESIDING IN BAY AREA/NEAR OAKLAND GENERAL OFFICE. ASSIGNMENT IS REQUIRED ON-SITE IN OAKLAND 4 DAYS A WEEK & 1 DAY REMOTE. CLIENT LAPTOP WILL BE ISSUED. CELL PHONE TO BE PROVIDED. TOP THINGS LOOKING FOR: • Experience with executive scheduling in Outlook, • Strong organization/detail orientation, drive to structure administrative cadences and responsibilities., • Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings., • Manage enterprise-wide executive meetings, fully owing scheduling, materials collection, AV coordination, and other administrative responsibilities. Interface with Office of the CEO as needed to identify and resolve issues related to this OR implementation., • Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status., • HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order equipment and IT set up, including employee ID for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding., • Coordinate Travel & Events: Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries., • Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials., • May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage., • Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements. May monitor department budgets, costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions, memberships. May process check & wire transfer requests. May prepare and distribute invoices, request payment., • Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. use polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response., • Communication: Effective verbal and written communication is key for interacting with executives, colleagues, and external stakeholders., • Organization: Must be able to manage multiple tasks, prioritize responsibilities, and maintain order in a fast-paced environment., • Time Management: Efficiently manage their own time and the executive's schedule, meeting deadlines and prioritizing tasks., • Problem-Solving: Identify issues and develop solutions quickly and effectively., • Interpersonal Skills: Build rapport with stakeholders, maintain professionalism, and navigate social situations with tact., • Adaptability: Thrive in fast-paced environments, embrace change, and handle pressure with grace., • Discretion and Confidentiality: Handle sensitive information with discretion and maintain confidentiality., • Attention to Detail: Ensure accuracy and thoroughness in all tasks., • Project Management: Plan, organize, and execute projects, often involving coordination with multiple stakeholders., • Event Planning: Organize and manage events., • Networking: Build and maintain a network of contacts to help with various tasks and requests., • Proficient in Microsoft products, with strong expertise on Outlook, Teams, and One-Note

Job Description Coordinator, Office of the CEO Organization Overview GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity. We facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change. Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site. To date, we have brought 55 evidence-based portfolio organizations across 14 sites, invested $39M, and attracted an additional $320M from other funding sources, reaching nearly 750,000 individuals and families this past year alone. To learn more about the GreenLight Fund, please visit . Position Overview The Office of the CEO Coordinator will provide essential administrative, operational, and logistical support to ensure the efficient functioning of the Office of the CEO. This role is responsible for managing scheduling, coordinating logistics, and executing administrative processes to support the CEO and Chief of Staff. This position is ideal for a highly organized, detail-oriented individual with strong communication skills and a proactive approach to problem-solving. The Office of the CEO Coordinator will report to the Chief of Staff. Key Areas of Responsibility Scheduling & Administrative Logistics • Own CEO calendar management, including scheduling internal and external meetings, ensuring alignment with priorities, and proactively resolving conflicts., • Manage travel, signature support, and expense processing for the CEO., • Support logistics for processes and initiatives led by the Office of the CEO., • Maintain the national calendar, ensuring key organizational events and meetings are documented and up to date., • Maintain and update the staff directory., • Provide logistical support for the onboarding and offboarding of Board members., • Support the Strategic Support Manager in coordinating logistics for Board meetings & Board Committee meetings., • Assist in the preparation and distribution of Board packets., • Support with logistics for the annual in-person Board meeting., • Provide administrative support for Office of the CEO meetings, including scheduling, agenda preparation, and note-taking as needed., • Support logistics for Management Team, Leadership Team and staff meetings., • Support logistics for the annual staff offsite and Management and Leadership Team offsites including scheduling, venue coordination, and material preparation., • 1-3 years of professional experience in an administrative, operational, or support role., • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines., • Exceptional attention to detail and problem-solving skills., • Strong written and verbal communication skills., • Experience managing scheduling and logistics in a professional setting., • Proficiency in Microsoft Office and Google Suite; experience with scheduling and project management tools is a plus. Preference for candidates based in the San Francisco Bay Area or Denver; however, candidates in other GreenLight registered states will also be considered. These include California, Colorado, Florida, Georgia, Illinois, Kansas, Maryland, Michigan, Minnesota, North Carolina, New Jersey, Ohio, Pennsylvania, Tennessee, and Texas. Applicants not in a GreenLight registered state will not be considered. Compensation and Benefits The salary for this position is $57,000. GreenLight Fund offers a generous benefits package that includes: • Health Insurance through Blue Cross Blue Shield (80% covered), • Dental and Vision Insurance through Blue Cross Blue Shield (80% covered), • Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% covered), • Safe Harbor (Match 100% of the first 3% of salary and 50% of the next 2%), • Short and Long-Term Disability through The Hartford (100% covered), • Basic Life insurance and AD&D through The Hartford (100% covered), • Voluntary Life Insurance, Critical Illness, and Accident Insurance through The Hartford, • 10 company-wide holiday closings and 3 floating holidays, • The week between Christmas Day and New Year's Day off, • Up to 12 sick days (prorated for new hires), • Up to 2 personal days (prorated for new hires), • COVID-19 Benefits, • Vacation Days: Up to 15 days per years, 20 days after 4 years of service, and 25 days after your 6 years of service, • 12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents, • Up to $175 monthly cell phone and WiFi stipend, • Up to $1,500 per year for professional development GreenLight Fund participates in E-Verify to verify employment eligibility for all new employees. 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Job Description TITLE: Wellness Program Coordinator DEPARTMENT: Wellness Program REPORTS TO: Manager, Wellness Program, East Bay LOCATION: 1921 San Pablo Street, Oakland BENEFITS: Yes STATUS: Full-Time, Non-Exempt CLASSIFICATION: Professionals SUPERVISES: N/A POSITION SUMMARY: The Wellness Program (WP) Coordinator’s primary responsibilities include a blend of administrative and direct service duties to support the Wellness Program and Project Open Hand’s mission. The Bilingual WP Coordinator will supervise the day to day duties of the Wellness Program staff, process eligibility for services, manage program contracts, offer case management, and support the Manager, Wellness Program (MWP) as needed to ensure contractual and organizational goals are being met. QUALIFICATIONS REQUIRED: - Three years’ experience providing direct services in Social Service environment, specifically to clients with multiple diagnoses (i.e. substance abuse, mental illness, critical illness) - Proficient in MS Office, using databases, and internet research - Flexible schedule with the ability to work in POH’s San Francisco office as needed QUALIFICATIONS DESIRED: - Bachelor’s Degree in Human Service field - Experience working in a nonprofit client services-based setting - Mental Health or Social Work Experience - Experience supervising staff ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: - Responsible for day to day oversight of the Wellness Program, including daily supervision of staff and volunteers and program operations - Oversee training and daily supervision of Wellness Program staff and volunteers - Assist the MWP with interviewing and screening of new staff - Assist the MWP in employee evaluation process - Help to monitor and resolve client and staff incidents, includes: reporting necessary information to the MWP, gathering information, facilitating staff discussion regarding intervention, ensuring adequate documentation, writing correspondence, and notifying staff of intervention and resolution - Coordinate, facilitate, and participate in weekly case management staff meetings - Help establish and maintain policies and procedures for the Wellness Program department, including tracking decisions affecting procedure changes and writing/updating policy and procedure manual - Provide oversight to assigned contracts, including but not limited to: maintaining knowledge on contract goals, staying updated on contract changes, tracking progress toward meeting contract deliverables, helping troubleshoot barriers in meeting contract goals, providing MWP with data for invoices, monitoring visits, and delegating tasks to staff and volunteers as appropriate - Utilize a client centered, harm reduction model to provide case management to clients that includes but is not limited to: maintaining client caseload as assigned, conducting intake interviews for new and returning clients, assessing and verifying program eligibility, enrollment and assessment of client needs, tracking client adherence, supporting with adherence to POH services, facilitating and follow up on referrals - Ensure proper staffing coverage for assigned contract and department needs - Assist MWP in representing the Wellness Program department externally and internally at community or partner meetings - Develop and maintain relationships with referring partners - Able and available to make decisions and answer questions in the absence of the MWP - Caseworker duties as needed - Other duties as assigned JOB COMPETENCIES/ SUCCESS FACTORS: - A Team player: Demonstrates cooperative spirit, respects professional boundaries and is successful at sharing responsibilities with others - Self-Led: Knows and completes responsibilities in assigned timelines, asks for clarifications when needed - Sensitive to the circumstances and needs of the critically ill and seniors, as well as people with mental health and substance abuse issues - Customer oriented: Works well with all customers (internal staff and external contacts), promotes a positive image of the agency and works diligently to resolve customer issues - Poised: able to maintain a calm, positive and constructive attitude during interactions with diverse populations, sometimes in challenging situations - Ethical: Honest, accountable, maintains confidentiality - Decisive: Thoughtful when considering options, seeks input from others, makes difficult decisions when necessary - Knowledgeable: Understands facets of job, keeps job knowledge current - Well Organized: Information organized and accessible, maintains efficient work space, manages time well - A Strong Communicator: excellent verbal and written communication skills - Tech. Savvy: Skilled with computers, proficient with function appropriate technology, learns quickly, uses technology to enhance job performance with the interest and ability to learn new technology - Team Supervisor: Effectively leads and motivates teams through assigned tasks or projects. Holds team members accountable for their work. Recognizes themselves as agency representatives to other staff and volunteers - Agile: Able to move effectively between big-picture thinking and hands-on logistics - Takes Initiative: Takes action, seeks new opportunities, strives to see projects to completion - Problem Solver: Strong analytical skills and able to creatively address and solve problems PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Physical demands: While performing duties of job, incumbent is occasionally required to move freely about the building; sit for long periods of time; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus Work environment: The noise level in the work environment varies from moderate to loud. The work environment will be ever changing with new clients, volunteers and staff members all sharing space and working together in the administrative offices and POH Grocery Center Project Open Hand offers a generous employee benefit and wellness package. Eligibility for different programs is determined by the role and employment statuses but may include: • Medical, Dental, and Vision coverage, and Flexible Spending Account, • Long Term Disability, Life/AD&D, and Supplemental Life Insurance, • Retirement Savings Plan 403(b), Commuter Check Subsidy, • Employee Assistance Program (EAP), Financial Counseling, Cell Phone Discounts, and additional discounts, • Holidays (11 per year), generous vacation and sick leave, and complimentary lunch Pursuant to the San Francisco Fair Chance Ordinance, and State and Federal laws, we will consider for employment qualified applicants arrest and conviction records.