Real estate assistant jobs in Chicago, Illinois - Page 2Create job alerts

Job Description The Assistant Property Manager supports the Property Manager(s) and others in managing all aspects of a portfolio of commercial office and industrial properties including marketing, operations, and financial activities. Essential Duties and Responsibilities: • Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards., • Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits., • Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements., • Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges., • Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems., • Process all accounts receivable and accounts payable, including proper review to ensure accuracy., • Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition., • Administer and process annual tenant survey., • Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly., • Maintain building reports such as leasing activity, building square footage, stacking plans and floor plans, capital expenditure/tenant improvement records., • Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services., • Assist with bidding activities., • Review tenant billings for accuracy and approval; review aging reports and collections efforts., • Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors., • Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training., • Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures., • Assist with client communications; prepare and deliver timely, accurate, and complete reports., • Perform other duties as assigned. Qualifications: • Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred, • Intermediate skills with Microsoft Office Suite required; knowledge of MRI and Kardin preferred., • Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed, • Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions, • Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations, • Intermediate level of analytical and quantitative skills required, • Strong organizational skills with an inquisitive and entrepreneurial mindset, • Proven track record for delivering excellent internal and external customer service; ability to successfully interact/communicate with tenants/vendors/contractors as well as teammates and leadership team, • Must possess the desire to lead and receive instruction on development of leadership skill set, • Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions, • Ability to travel daily to assigned properties as necessary, • Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client, • Ability to read and write English in order to understand manuals and procedures, and to write reports Physical Requirements: Ability to sit/stand/walk for long periods of time; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs. NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range$50,000—$60,000 USD About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: . All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Job Description Pay: $60,000.00 - $75,000.00 per year Why This Is a Great Opportunity • Join a sophisticated real estate practice supporting complex commercial real estate transactions., • Work closely with attorneys on meaningful deals in a role that offers strong exposure and real ownership., • Be part of a collaborative team that values initiative, professionalism, and high-quality execution. Note: Candidates must have real estate legal assistant experience. Commercial real estate experience is strongly preferred. About Us We are a collaborative legal team that supports sophisticated real estate matters and values strong relationships, high-quality work, and professional growth. We are looking for someone resourceful, proactive, and dependable who takes pride in supporting attorneys at a high level. Confidential Employer. Job Description • Provide day-to-day legal assistant support to attorneys in a real estate practice, • Assist with commercial real estate transaction documents, correspondence, and closing materials, • Prepare, revise, proofread, and format legal documents with strong attention to detail, • Manage calendars, meetings, deadlines, and attorney scheduling, • Organize and maintain matter files and transaction documents, • Coordinate signatures, document execution, and closing logistics, • Communicate professionally with clients, attorneys, and internal teams, • Real estate legal assistant experience required, • Commercial real estate experience strongly preferred, • Prior law firm experience preferred, • Strong document production, proofreading, and organizational skills, • Strong communication and deadline management skills, • Opportunity to support sophisticated commercial real estate work, • Collaborative team with strong professional standards, • Visible role with meaningful impact on active matters Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Vision insurance

Job DescriptionSalary: $75,000K DOE Assistant Property Manager - Commercial Chicago, IL (Northern Suburbs) | On-site Compensation: Up to $75K base + bonus + benefits The Role Were looking for an Assistant Property Manager to support the day-to-day operations of a diverse portfolio including medical office, retail, industrial, and multifamily assets. This is a hands-on, high-visibility role ideal for someone who understands property operations, enjoys being in the field, and can balance tenant relations, financial tracking, and vendor coordination. What Youll Do Property Operations & Tenant Relations • Act as the primary point of contact for tenants; handle service requests, issues, and day-to-day communication, • Coordinate tenant move-ins/move-outs including access, COIs, and logistics, • Create and manage work orders for internal teams and third-party vendors, • Coordinate preventative maintenance and repairs (HVAC, plumbing, electrical, etc.), • Source bids, track vendor performance, and maintain compliance documentation, • Assist with annual budgets and capital planning, • Support monthly reporting and CAM reconciliations, • Maintain rent rolls and track key lease dates (renewals, expirations, options), • Assist with tenant improvements and capital projects, • Coordinate with contractors, architects, and tenants, • Help maintain marketing materials and property listings, • Coordinate tours and support leasing activity tracking What Were Looking For • 25 years of commercial property management experience (medical office a plus), • Strong understanding of lease administration, CAM reconciliations, and property financials, • Experience working with vendors, tenants, and ownership groups, • Proficiency in Excel and property management/accounting systems (QuickBooks a plus), • Highly organized, detail-oriented, and proactive, • Bachelors degree in Business, Real Estate, or related field (or equivalent experience)

Job Description Harrison Street Asset Management ("HSAM") is a leading global alternative investment management firm focused on real estate, infrastructure, and credit strategies across North America and Europe. Headquartered in Chicago, Toronto, and London with offices across North America, Europe, Asia and the Middle East, the firm has over $108 billion in assets under management on behalf of institutional investors and registered investment advisors globally. Founded on a culture of innovation, HSAM is an early mover in alternative real estate and mid-market infrastructure. Today, the firm’s global team, consisting of more than 520 professionals, is committed to creating long-term value through deep sector expertise and forward-thinking strategies. Under the direction of the Chief Information Officer, the Administrative Assistant provides comprehensive support to the Business Technology Group. Core responsibilities include facilitating operational activities such as invoice processing, tracking, and documentation; assisting with vendor management by monitoring contracts, renewal dates, and points of contact; coordinating BTG communications related to maintenance windows, product updates, outages and blackout dates; and booking travel and preparing expense reports. Additionally, the role is responsible for reviewing and distributing internal communications and standard documentation as instructed, maintaining team meeting minutes and task tracking, and coordinating meetings, calendars, and internal events, all in accordance with BTG leadership guidance. Responsibilities 60% Administrative Support • Assist with scheduling meetings, maintaining calendars, and coordinating internal events., • Coordinate preparation and distribution of materials for BTG leadership meetings (e.g., agendas, pre-reads, action item logs)., • Assist with booking travel and preparing expense reports., • Review and distribute internal communications, notifications, and standard documentation, as instructed by BTG leadership., • Maintain meeting minutes, documentation, trackers, and status updates for internal BTG meetings under guidance from BTG leadership., • Coordinate with other administrative staff, business teams, and the BTG relative to initiatives that have cross functional impact., • Support ad hoc administrative initiatives, as requested., • Support BTG operational activities by receiving, processing, tracking, and managing all BTG related invoices., • Assist with tracking third-party vendor contracts, renewal dates, and points of contact., • Coordinate with Accounting to resolve invoice discrepancies, missing documentation, or approval delays., • Maintain standardized vendor folders with contracts, statements of work, and renewal information., • Assist with coordinating and sending communications related to maintenance windows, outages, product updates, etc. for technology platforms., • Coordinate periodic audits of team artifacts and documentation to ensure materials are organized, up to date, and archived per guidance., • Other duties as assignedRequirements, • High school diploma or equivalent required; associate or bachelor’s degree preferred., • 3+ years of experience in an administrative assistant or coordination role., • Strong organizational, documentation, and communication skills., • Proficiency with Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)., • Ability to manage multiple priorities and work independently with guidance., • Must be able to maintain professional and effective working relations with supervisors, co-workers., • Must be able to work flexible hours, including weekends and evenings. For Illinois Only: The expected base salary range for this position is $70,000 to $90,000. Actual salaries may vary based on a number of factors, including skills, experience, and qualifications. In addition to base salary, total compensation at Harrison Street includes a generous discretionary bonus, along with a comprehensive range of benefits — including medical, financial, and wellness programs — designed to support our employees both professionally and personally.Harrison Street is proud to be an equal opportunity employer committed to diversity, equity and inclusion in the workplace and is an affirmative action employer. All qualified applicants will receive consideration for employment without regard to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. If you require accessibility assistance applying for open positions, please contact our ADA Accessible Line at (312) 920-0500 or . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Harrison Street does not accept unsolicited headhunter and agency resumes. Harrison Street will not pay fees to any third-party agency or company that does not have a signed agreement with Harrison Street.