Secretary jobs in Ohio - Page 2

Job Description BMS MEDICAL RECEPTIONISTS SECRETARY Job Summary Responsible for greeting patients, providing information, communicating with departments, scheduling appointments. Multitasking is required. Reports To Practice Managers Essential Functions 1. Appointment check-in. Greets customers in a polite, prompt, and helpful manner., 2. Answers phones in pleasant manner and deals with customer needs efficiently., 3. Provides any necessary instructions/directions., 4. Informs appropriate department/person of person’s arrival., 5. Enters into Centricity the information needed for billing and registration: a. Enters or updates patient information. b. Verifying insurances and Collections of copays. c. Provides any necessary forms needing completion. d. Obtains signatures as necessary. 6. Obtains pre-certifications as required by health care insurers., 7. Appointment check-out. Schedules appointments and tests as ordered., 8. Makes appointment reminder calls., 9. Maintains office supplies., 10. Performs other related duties as assigned. Departments: Multiple No Nights, Weekends or Holidays Full Benefits Job Description – Medical Receptionist/Secretary.docx 9/9/2013 Updated 2/19/2016 Employee Statement of Understanding I understand that this document is intended to describe the general nature and level of work being performed. The statements in this document are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. I further understand that my signature does not indicate that I agree with the performance evaluation completed by my supervisor, only that the evaluation has been discussed with me.

Work is performed in all areas inside and outside of district buildings, including within the school building, on school grounds, school vehicles and transportation, and/or any area in which a district activity or function is taking place. The Cleveland Metropolitan School District has developed sta

Rivers Health is seeking a full-time Rehabilitation Secretary.Scheduling and receiving patients, data entry into computer, transcribe evaluations, letter, and progress reports to physicians and insurance companies, daily charges, monthly statistical reports and other secretarial duties.The following

Summit Psychological Associates is accepting applications for a secretary/support staff member for our Behavioral Health Unit at the Summit County Jail. The secretary/support staff provides support to the social workers, counselors, case managers and psychiatry staff who provide behavioral health se

Renhill Group is currently recruiting Substitute Secretaries for.This position is on call and as needed throughout the school year.High School Diploma/Equivalent.Dated within the past 12 months.On file with the Ohio Department of Education.Can be conducted by Renhill Group for one of the area's lowe

Selection Procedure: Substitute, Secretary.

A ward secretary is a non-licensed person who performs clerical, receptionist and related duties on the senior care unit under the direction of a registered nurse.

Trustaff is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Lima, Ohio. • Specialty: Med Surg / Telemetry, • Discipline: RN, • Start Date: 11/17/2025, • Duration: 13 weeks, • 48 hours per week, • Shift: 12 hours, nights, • Employment Type: Travel Multiple openings Position Details MS/Tele - 8AB This position will not accept local candidates. Dysrhythmia Exam Required (Study Guide Available) Type of patients seen on the unit can vary and is usually an assortment of any medical/telemetry level of care patients. We do see a high than average population of cardiac patients though. Specifically chest pain patients that are doing cardiac rule out (stress test, Echo), CHF exacerbations, and we do take care of pre/post cardiac cath patients. Lastly we do see the majority of the hospitals alcohol detox patients. Pre/post cath experience. Drips: Cardizem, Nitro, Heparin. No pressors. Need to be able to titrate drips if possible. ACLS, BLS, NIH Required 12 HR Nights, EOW, EOH Will accept 36 or 48 HR Guarantee ITO interview/offer Unit Specific Details 36 Beds Alaris pumps, Hercules beds. Lines/Drains/Devices: No specialty lines/drains/devices. We do see JP drains and other standard post operative drains occasionally in post operative patients, occasional chest tubes that are stable, ports and PICC lines. Oxygen: Do not keep any O2 over Nasal Canula. Could see patients with chronic BiPAP/CPAP but acute needs are transferred. Occasional Chronic trachs but no vents. Ratios: 1:4-5* Unit secretary M-F 7a-3p. 2-4 PCT's depending on volume and staffing needs. Night shift charge takes assignment. Day shift charge is variable depending on census. Navy Blue Scrubs *All listed ratios are subject to change based on staffing availability at the facility. Ratios are never guaranteed but are what the unit typically attempts to achieve with normalized staffing. $1,000.00 Referral bonus Our nurse-first attitude has set us apart from other travel nursing agencies When you join the Trustaff family, you’re more than just a body filling a role—you're a vibrant individual with dreams and aspirations. As one of the nation's leading travel nursing companies, your recruiter will work with you one-on-one to guide your career and help you achieve your goals. • You decide when and where you want to work, • Enjoy industry-leading pay, benefits, and bonuses, • Experience new people and places, • Grow your clinical skills and expand your experience Travel nursing lets you take your professional career to the next level while maintaining your flexibility and freedom. At Trustaff, we put you first, so you never have to compromise your work or pay. We are proud to have one of the highest nurse retention rates in the country. Some of the other reasons people choose us include: • Priority access to thousands of travel nursing jobs, • Industry-leading pay, • Guaranteed weekly hours, • Experienced recruiters, • Comprehensive benefits, including medical, dental, and vision, • 401k with employer match, • Assistance with travel, compliance, and housing, • Great bonuses for completions, referring friends, and more, • Weekly pay, • Guaranteed Hours, • Wellness and fitness programs, • Referral bonus, • Medical benefits, • Dental benefits, • Vision benefits

Recruitment Type: External/Internal.Employment Type: Part-Time Support Staff.Work Schedule: Monday - Friday 10am-2pm.Job Description: Duties And Responsibilities.Demonstrates initiative in maximizing efficiency of unit operations and ability to prioritize workflow.Responds to inquiries on behalf of

The Akron, OH office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience.

Job Description Our busy law office is looking for a legal case manager to help us oversee all aspects of case management. Ideal job seekers will be incredibly organized and have experience drafting legal documents, conducting legal research, and managing case files. If you are an effective communicator and a great teammate who is a natural self-starter, we’d like to talk. Case managers will work directly with 2-3 attorneys to manage files, engage clients on a daily basis, file documents, work on written discovery, and more. Spitz has a Work From Home Policy that allows remote work two days per week (following an initial training period). Apply today! Compensation: $45,000 - $55,000 yearly Responsibilities: • Review legal documents to ensure adherence to all legal requirements, • Support attorneys with all aspects of case management, including billing, docketing deadlines, and providing reminders as needed, • Maintain and organize all case files, and information with regard to engagement, whether electronic or paper, in accordance with firm policies, • Provide recommendations to attorneys with regard to cost and time-effective ways to accomplish the client’s goals, • Complete legal research to obtain documentation regarding medical records, health insurance, social security, and medical providers, • Update clients and outside counsel on case status as requested, • Create legal documents for attorney reviewQualifications:, • Case management process experience is needed - preferably as a personal injury case manager, or related jobs such as legal secretary, paralegal, or legal assistant at a law firm, non-profit, or human services agency, • Be a self-starter and able to effectively manage multiple matters at once, • Experience drafting legal documents and conducting legal research is vital, • A Bachelor’s degree is preferred, but a 2-year degree and Paralegal certification are acceptable - High school diploma is required, • Possesses exceptional organizational skills as well as effective communication skills, both written and oralAbout Company Spitz, The Employee’s Law Firm is strictly an employment law litigation firm. Spitz, The Employee’s Law Firm was founded in 2007 by Brian D. Spitz and has grown to employ 34 attorneys in Ohio, Kentucky, Michigan, Texas, and North Carolina. Because we are a relatively young firm for this size, there are significant opportunities for growth and experience within the firm. We offer a flexible work-from-home policy, health benefits, a gym membership program, and many other benefits. Spitz is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability, or any other category prohibited by applicable local, state, or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.

Job Description Legal Secretary Needed in Cleveland, OH! APPY NOW if you meet the skill sets below! Salary 50K General Skills • Trained in law office procedures, law office technology and legal terminology., • Specialized skills and knowledge pertaining to the legal profession., • Excellent written and oral communication skills., • Technically savvy with strong attention to details and time management., • Good judgment, discretion, a proactive work ethic and well-developed interpersonal skills are all highly necessary attributes. Day to day responsibilities:, • Greet visitors and direct them to the appropriate individuals, • Answer telephones, take messages, and respond to inquiries, • Assist with preparations for industry presentations, reports, and special events, • Book meeting rooms and set up conference calls • Communicate with clients, • Perform administrative tasks, including filing, scanning, and photocopying, • Type emails, memos, and letters • Create and manage client files, • Prepare and mail outgoing correspondence • Maintain confidential department files/records, • Proof, transcribe, and format correspondence, pleadings, contracts, and outlines, • Maintaining conference rooms and kitchen spaces • Maintain and update client governing documents, • Input and proof client contracts into document management system, • Assist with set up for special events Other duties as assigned Software skills: • NetDocuments (document management), • Office 365:, • Word, Excel,, • Outlook,, • Power Point, • Word Perfect, • Soluno (timekeeping), • Adobe Pro

Job Description Receptionist/Unit Secretary/Office Assistant MAIN FUNCTION: Performs receptionist and clerical duties on the nursing units. Follows WCH Nursing Philosophy and practice model which are derived from the Synergy model and appropriate Service Standards as outlined in Employee Handbook. RESPONSIBLE TO: Department Manager, Charge Nurses, RN staff MUST HAVE REQUIREMENTS: • High School diploma or GED, • Ability to transport patients and run errands, • Proper telephone etiquette, clear diction, good penmanship, personal computer experience and keyboard skills, • Medical terminology, • Ability to function in a fast paced environment PREFERRED ATTRIBUTES: • Current Nursing Unit experience as secretary or receptionist OTHER REQUIREMENTS: Employees in this position may be: • Exposed to blood, body fluids and/or airborne pathogens and are required to wear personal protective equipment, • Employees in this position must be able to push, pull, lift, carry, turn, crouch, and bend as necessary to complete typical secretarial duties, • Required to take "on call" status, • Reassigned to another unit to perform receptionist duties within current job description, • Maintains appropriate clerical skills:, • Processes transfers and discharges according to procedure, • Prepares patient charts for all types of patients including special procedures; obtains appropriate consent form for chart and notifies appropriate personnel, • Obtains patient's previous charts as ordered, • Accurately enters orders using correct order source, • Accurately enters charges daily into computer for all patients, • Processes bed assignment and changes according to procedure. Verifies floor census daily. Keeps census record updated on an ongoing basis., • Answers phone and intercom promptly and courteously. Relays pertinent information in timely manner., • Contacts, coordinates calls to other hospitals, physicians, transport services, squads, clergy, law enforcement, mental health, industries, Health Department, Children’s Services and other outside persons/agencies as indicated, • Independently coordinates flow of testing and treatments by various departments according to patient needs, • Performs filing, photocopying, assembling and distributing printed materials and communication for manager Wound Center Office Assistant MAIN FUNCTION: Works under the direction of the Program Director to ensure smooth and effective operations of the clerical, billing, admission/registration, and patient scheduling aspects of the Wound Healing Center. Assists with the database as necessary. RESPONSIBLE TO: Wound Center Director MUST HAVE REQUIREMENTS: • High School diploma, • Computer literacy required, including the use of Word & Excel, • Positive interpersonal relationship skills, • No written disciplinary action within the last 12 months PREFERRED ATTRIBUTES: • Previous office administration experience, • Associates Degree Revised 2/2020: 2/2022 TMM 2 days/week 7p-7a 24 hours/week, 48 hours/pay

Job Description We’re looking for a detail-oriented Administrative Assistant to join our growing law firm. In this role, you’ll provide critical back-office support to our legal team, managing calendars, organizing client files, preparing documents, and helping keep operations running smoothly. You’ll also assist with answering phones and greeting clients as needed, but this is not a full-time front desk role. If you're organized, dependable, and great with clients and communication, we’d love to meet you. Compensation: $18 - $22 hourly Responsibilities: • Be willing to take on any other necessary administrative tasks to help the firm run smoothly, • Manage calendars and schedule appointments for attorneys, • Prepare, proofread, and organize legal documents and correspondence, • Maintain organized client files (both physical and digital), • Provide light reception duties: answer incoming calls, route messages, and welcome visitors, • Assist with billing support, document assembly, and data entry, • Monitor and order office suppliesQualifications:, • Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times, • Some college is preferred; high school diploma or equivalent is required, • Candidates should be able to type at least 50 words per minute, • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant About Company At DuPont Law Group, we’re more than just a law firm—we’re a mission-driven team focused on helping families protect what matters most and build a lasting legacy. Our vision is to transform how estate planning is delivered by combining legal, financial, and personal guidance under one roof. We believe in proactive planning, trust-based relationships, and making a positive, lasting impact on the lives of the families we serve. We foster a culture of collaboration, integrity, and continuous growth. You’ll be part of a team that values clarity, compassion, and excellence—where your contributions truly matter.

Job Description We are actively seeking a competent and dedicated secretary to join our team. Our secretary position is a critical part of our company’s effectiveness. We want a candidate with the knowledge and experience to continue our day-to-day operations seamlessly. As an essential role in our company, we value an applicant who displays professional, detail-oriented, and goal-focused skills. We will heavily rely on this person to provide excellent administrative support to ensure our office runs without a hitch. The ideal candidate will be a problem solver self-starter with an energetic desire to improve morale and productivity through overall office support. Secretary Job Duties & Responsibilities • Sell customers services needed., • Enthusiastically answer and forward phone calls., • Organize and schedule meetings and appointments., • Maintain contact lists; this includes vendors and other professional contacts., • Produce and distribute various correspondence throughout the office, including memos, emails, the occasional hand-written note, etc., • Assist in the preparation of regularly scheduled reports delivered to internal managers., • Be a filing wizard! Develop your own great system that maximizes organization in the office., • Keep office supply closets stocked with goodies at all times; yes, candy and sticky notes., • Ensure management travels safely by plane or rental car by coordinating well-planned travel arrangements., • Keep things accounted for by submitting and reconciling expense reports., • route technicians daily for jobs, • Two years of top-notch secretarial or administrative experience., • Be great at watching the clock and prioritizing your tasks wisely., • Attention to work details and effectively solving problems., • Love communicating with people? If so, great; we’ll need you to be great at written and verbal communication., • Strong organizational and planning skills., • Have obtained a high school diploma or GED., • Excellent skills with the entire Microsoft Office Suite, including Outlook and Excel.

Job Description Are you passionate about making a difference in your community? Are you looking to build a fulfilling career in Public Health? Join Summit County Public Health! Summit County Public Health is seeking a Paralegal to work full-time (35 hours per week) , Monday through Friday, in our Administration division. The Paralegal at Summit County Public Health provides specialized legal and administrative support to ensure the efficient operation of the agency. This role involves conducting legal research, drafting correspondence and legal documents, and managing contracts, including execution, compliance, and database accuracy. The Paralegal also oversees agency records by maintaining retention policies and responding to public records requests, ensuring timely and accurate access to information. Additional responsibilities include preparing reports for the Board of Health, facilitating Records Commission activities, coordinating agency travel requests, and supporting quality improvement projects. The position requires proficiency in legal and administrative software, strong organizational skills, and the ability to maintain confidentiality in all matters. Through these duties, the Paralegal plays a key role in supporting the agency's legal compliance, transparency, and overall operational effectiveness. Key Responsibilities: • Provides specialized legal and administrative support to Summit County Public Health., • Conducts legal research and drafts correspondence and legal documents., • Manages agency contracts, including execution, compliance, and database accuracy., • Oversees agency records, including retention policies and responding to records requests., • Ensures timely and accurate access to public and internal records., • Prepares reports for the Board of Health and facilitates Records Commission activities., • Coordinates agency travel requests and approvals., • Supports quality improvement projects and special assignments., • Requires proficiency in legal/administrative software, along with strong organizational skills., • High School Diploma or equivalent, • Successful completion of certification program for paralegal, legal assistant or legal secretary, or 12 months law school training, or 24 months experience as a paid Legal Secretary or Paralegal., • Valid Ohio driver's license, automobile availability and insurance coverage. Summit County Public Health (SCPH) is committed to fostering, cultivating and preserving a culture of diversity and inclusion. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and organization's achievement as well. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. Job Posted by ApplicantPro

Job Description The Ohio Education Association (OEA) is seeking a person for a challenging and rewarding position as an Administrative Secretary. The Ohio Education Association represents 120,000 teachers, faculty members, and support professionals in Ohio's public schools, colleges, and universities. This position demands a variety of secretarial skills, and three (3) years of administrative office experience is required. Please see below for the additional required qualifications, knowledge, skills, and abilities. Essential Functions: • Uses computers for various applications, such as database management or word processing., • Provides clerical and administrative support for organizing plans and practices for engaging members., • Sets up and maintains paper or electronic filing systems; recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files., • Composes, prepares, and distributes meeting notes, presentations and reports., • Reviews and proofreads material for accuracy and completeness., • Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals., • Operates electronic mail systems and coordinates the flow of information., • Opens, reads, routes, and distributes incoming and outgoing mail or other materials., • Operates office equipment, such as fax machines, copiers, or phone systems., • Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs., • Prepares for and makes arrangements for meetings and conferences., • Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail., • Processes invoices for payment., • Orders and maintains office supplies and acts as liaison with vendors., • Completes forms in accordance with OEA procedures., • Operates in a collaborative team environment., • Attends staff meetings and trainings., • Provides input into decision-making that impacts Associate Staff functions., • High school diploma or equivalency; Associate’s Degree preferred., • Three (3) years of administrative office experience required., • Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures., • Ability to effectively compose, proofread and revise business correspondence., • Ability to communicate effectively and professionally., • Intermediate skill in use of computer office software. Responsible to the immediate supervisor; recommends policy and procedure changes to and through the immediate supervisor. Benefits: • FICA Pick Up, • Eligible for Medical, Dental and Vision FIRST DAY, • PTO: 11 Holidays, Personal, Sick, Vacation & Parental Leave, • Retirement: 401K, Defined Contribution, HRA, FSA Consideration is given to all applicants without regard to age, ancestry, sex, race, color, creed, religion, sexual orientation, gender identity or expression, marital status, national origin, residence, disability, socio-economic status, military status, political affiliation, genetic information; on the basis of pregnancy, childbirth, or related medical conditions; or, degree of association activity.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), and the Joint Rapid Acquisition Cell (JRAC). Essential Job Function • Provide administrative support for OUSD (A&S)., • Maintain assigned Outlook and portal calendars for numerous departments/divisions., • Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda., • Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support., • Answers the telephone and refers the calls to the appropriate individuals within the office., • Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing., • Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts, • Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.Minimum Qualifications, • Must have active Top Secret/SCI facility clearance., • Must have at least two (2) years of experience with personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities., • Must have experience within the Department of Defense or other federal agencies., • Must have demonstrated success managing several direct reports and multiple functional areas across multiple locations., • Must be highly proficient in using Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and Teams., • Must have excellent analytical and problem-solving skills., • Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods., • Must have strong active listening skills to assess customer needs and satisfaction., • Must have experience in managing customer expectations and working directly with customers., • Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence., • Must have the ability to multi-task across multiple projects. Desired Qualifications, • A bachelor’s degree from an accredited college/university is desired. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at or you may call us at 1+918.583.9900. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Job Description Position Overview We are seeking a highly organized and dedicated Clinical Research Site Administrative Assistant to join our dynamic clinical research team. In this pivotal role, you will be the backbone of our office operations, ensuring that our workplace runs smoothly and efficiently. Your expertise in administrative tasks, attention to detail, and proactive approach will be key to our success. If you are passionate about creating and maintaining an orderly, supportive, and professional environment, we invite you to apply and help us drive our mission forward. Essentials • Oversee and support all administrative duties in the research office and ensure that office is operating smoothly, • Manage office and clinical supplies inventory and place orders as necessary, in collaboration with research leadership, • Perform receptionist duties: greet patients, visiting professionals (monitors, sponsor representatives) , and answer direct phone calls, • Receive and sort incoming mail and deliveries, and manage outgoing mail, • Develop office policies and procedures, and ensure they are implemented appropriately, • Provide administrative support for research team, • Organize, schedule and coordinate all meetings and appointments in the Apex Training Center and Auxiliary Conference Room, • Maintain a safe and secure working environment, • Organize office events, meetings, and conferences, • Keep abreast of all organizational changes and business developments, • Assist with clinical research administrative duties, as assigned. (invoicing, spreadsheets (prescreening, enrollment, patient contacts, other) Preferred/ Required • Proven experience as an Office Administrator, Office Assistant, or relevant role- clinical research environment ideal but not necessary., • Proficiency in MS Office (MS Excel and MS Word, PowerPoint, etc.), • Familiarity with office management procedures and basic accounting principles, • Excellent organizational and time management skills, • Strong communication and interpersonal abilities, • High school diploma; additional qualification as an Administrative Assistant or Secretary will be a plus, • Knowledge of office equipment (e.g., printers, fax machines), • Attention to detail and problem-solving skills, • Ability to multitask and prioritize daily workload, • Discretion with confidential documents and information, • Understanding of clerical practices and procedures, • Excellent written and verbal communication skills, • Strong planning and people management skills, • Ability to work under pressure and to tight deadlines, • Customer service orientation for dealing with visitors and clients About Us... Who We Are... We are Apex Skin. Our goal is to provide the highest quality dermatology and dermatologic surgery care to patients in Northeast Ohio in a prompt and compassionate manner. A strong commitment to delivering an exceptional patient experience, prompt access to care, including same day appointments, and service and education to the community are our core values. What We Offer Apex Skin offers a comprehensive benefits plan that includes Paid Time Off (PTO), Paid Holidays, Medical, Dental, Vision, Life Insurance, and Short-Term Disability and 401(k) Apex Skin provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Apex complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.