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Administration jobs in United Kingdom - Page 3

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  • Virtual Administrative Assistant
    Virtual Administrative Assistant
    1 month ago
    £15–£20 hourly
    Part-time
    London

    We are seeking reliable and detail-oriented Virtual Assistants to join our team in a remote capacity. Ideal candidates are organized, proactive, and proficient in handling a variety of administrative and online tasks. If you are dependable and ready to work remotely, we encourage add your email address to your profile bio and also you to apply with your CV. Key Responsibilities • Manage emails and respond to inquiries professionally, • Schedule meetings and maintain calendars, • Handle data entry and maintain accurate records, • Assist with online research and report preparation, • Manage social media messages and provide basic customer support, • Organize files and digital systems, • Perform additional administrative tasks as needed Requirements • Proven experience as a Virtual Assistant or in a similar role, • Strong written and verbal communication skills, • Proficiency in Microsoft Office and Google Workspace, • Comfortable using online tools and platforms, • Strong time management and ability to meet deadlines, • Ability to work independently, • Stable internet connection Preferred Skills • Experience in social media management, • Basic knowledge of bookkeeping, • Background in customer service What We Offer • Flexible working hours, • Opportunity for remote work, • Supportive team environment, • Opportunities for long-term collaboration and growth

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  • Executive Assistant
    Executive Assistant
    1 month ago
    £21000–£25000 yearly
    Part-time
    London

    Executive Assistant to Management Team Company: LendCart Location: London (Hybrid / Remote flexible) Employment Type: Part Time Reporting to: Directors About LendCart LendCart is a boutique UK real estate lending platform specialising in secured property finance, including first charge, second charge, and structured lending solutions. We work with experienced Tier-1 developers and sophisticated investors, delivering disciplined, risk managed investment opportunities across the UK. As the platform scales, we are seeking a highly capable Executive Assistant who will act as a trusted right hand to the Directors, combining executive support, operational coordination, and marketing activation. Role Overview This is a high trust, high responsibility role supporting the Directors across execution, communications, and brand facing activity. The Executive Assistant will ensure the Directors time, priorities, investor communications, and outbound marketing materials are managed efficiently and professionally. The role suits someone who is highly organised, commercially aware, detail driven, and comfortable working in a fast moving, founder led investment environment. Key Responsibilities Executive & Administrative Support • Manage the Director's diary, meetings, calls, and travel arrangements, • Act as the primary gatekeeper for emails, messages, and inbound requests, • Prepare agendas, briefing notes, and follow ups for meetings, • Handle sensitive and confidential information with discretion Business & Operations Support • Coordinate with legal, finance, compliance, and external advisors, • Track key actions, deadlines, and deliverables across live deals, • Support internal workflows related to investor onboarding and deal execution, • Maintain well organised records, document libraries, and data rooms Marketing & Investor Communications (Key Component) • Assist in preparing Information Memorandums (IMs), deal summaries, and investor packs, • Draft and coordinate email newsletters and investor updates, • Support creation and scheduling of LinkedIn and social media posts aligned with the Founder’s voice and brand, • Coordinate content updates across marketing materials, announcements, and deal launches, • Liaise with designers, copywriters, or external agencies where required, • Ensure consistency, accuracy, and professionalism across all outward facing communications Investor & Stakeholder Coordination • Manage communications with investors, introducers, and partners, • Schedule investor calls, site visits, and follow ups, • Support preparation of presentations, reports, and briefing materials, • Maintain a high standard of responsiveness and relationship management Founder Support & Ad-hoc Projects • Assist with strategic initiatives, research, and special projects, • Proactively anticipate priorities and resolve issues before escalation, • Provide hands on support across business, marketing, and operational needs as required Candidate Profile Essential • 3+ years’ experience as an Executive Assistant, PA, or similar role, • Strong written communication skills with attention to detail, • Highly organised, proactive, and able to manage multiple priorities, • Comfortable drafting professional emails, documents, and presentations, • High level of discretion, integrity, and professionalism Desirable • Experience in real estate, finance, private equity, or professional services, • Exposure to investor communications, IM preparation, or marketing support, • Familiarity with LinkedIn, email marketing tools, or content scheduling, • Experience supporting a founder led or high growth business What We Offer • Direct exposure to senior decision making and live investment transactions, • A trusted, long term role within a growing investment platform, • Competitive salary, depending on experience, • Flexible working arrangements, • Opportunity to grow into a broader Operations / Marketing Manager role over time How to Apply Please submit your CV and a short cover note outlining your experience and why you would be a strong fit for LendCart.

    Immediate start!
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  • Administrative Assistant
    Administrative Assistant
    1 month ago
    £15 hourly
    Part-time
    London

    Job description We are looking for a reliable and well-organised Administrative Assistant to support the day-to-day administrative needs of our office. This is a part-time, office-based role (SW165BN), ideal for someone proactive, detail-oriented, and confident working in English. Key Responsibilities General administrative support and office organisation Managing calendars, appointments and reminders Coordinating and managing external services (utilities, insurance, maintenance, suppliers, etc.) Assisting with documentation, records and filing (digital and paper) Supporting basic Health & Safety administrative tasks (records, checks, follow-ups) Assisting with HR-related administrative tasks (employee records, onboarding paperwork, general support) Assisting with onboarding paperwork and general office processes Liaising with external providers and contractors when required Requirements Previous experience in an administrative or office support role Good written and spoken English Strong organisational skills and attention to detail Confident using email, calendars and basic office software Ability to work independently and manage multiple tasks Desirable (but not essential) Experience managing services such as utilities, insurance or contracts Experience in HR administration (onboarding, records, coordination) Basic knowledge or experience in Health & Safety administration Experience working in a small office or growing business

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  • Receptionist
    Receptionist
    1 month ago
    £27000–£30000 yearly
    Full-time
    London

    Front of House Receptionist & Practice Administrator Battersea Square Vets: independent clinic in London We are looking for a highly organised, confident Front of House professional to join our team in a full-time, in-person role, combining reception, concierge, client care, and practice administration. This position suits someone who enjoys accuracy, and responsibility, alongside client interaction in a busy clinical environment. Working hours: Full-time role Shifts worked between 8.30am and 6.30pm Saturday mornings 9am–12pm, one in three The role: You will play a key role in keeping the clinic running smoothly day to day. While client-facing skills are crucial, strong organisational and administrative skills are essential for this position. Key responsibilities include: Managing the front desk and maintaining a clean and organised reception area Booking appointments and coordinating clinic schedules accurately Handling phone calls, emails, and messages efficiently Managing payments, invoices, and client accounts Maintaining accurate client and patient records Supporting insurance claims Driving administrative follow-ups Assisting with stock control and medication ordering Working closely with the team to support clinic workflow About you: We are looking for someone who: Has previous reception, administration, or front of house experience Is highly organised with excellent attention to detail Enjoys administrative tasks and working with systems and processes Communicates clearly and professionally with clients and enjoys client communication Enjoys and is comfortable with speaking to clients by phone and in person Is comfortable chatting to clients and welcoming them to the clinic Is comfortable around animals and in a clinical setting where animals may be unwell Can prioritise tasks and stay calm in a busy environment Is reliable, proactive, and works well as part of a team Veterinary experience is helpful but not essential Very strong organisation and admin skills, and very strong customer skills are key to this role. Why work with Battersea Square Vets: Independent, family-run practice with a supportive working culture Clear structure, responsibility, and variety in the role. A team environment that values reliability and professionalism Meaningful client interaction alongside essential admin work How to apply: Please send your CV and a short covering note Job Type: Full-time Benefits: Employee discount

    Immediate start!
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  • Bookkeeper & Office Administrator
    Bookkeeper & Office Administrator
    1 month ago
    £14–£19.5 hourly
    Full-time
    London

    We’re looking for a reliable, detail-driven Bookkeeper who can also support day-to-day office administration. You’ll keep our finances organised, up to date, and accurate—while helping the team run smoothly with invoicing, customer/supplier admin, and general office coordination. This is an office-based role in New Cross, London, working closely with the Operations team and our external accountant. Key responsibilities (Bookkeeping) • Maintain accurate day-to-day bookkeeping (sales, purchases, receipts, payments), • Raise invoices and credit notes; track payments and follow up overdue accounts politely, • Reconcile bank accounts and payment platforms weekly (e.g., card payments, transfers), • Manage supplier invoices, payment runs, and statements reconciliation, • Prepare weekly/monthly reports: cashflow, aged debtors/creditors, P&L snapshot, • Support VAT records and submissions (with accountant support where needed), • Maintain tidy financial documentation and audit-ready files (digital + paper), • Assist with payroll inputs (hours, basic HR admin, expenses) and staff expense claims Other admin & operations support • Keep organised records for customer orders/contracts and internal documentation, • Handle basic office admin: emails, filing, scheduling, supplies, phone/WhatsApp queries (if needed), • Maintain internal trackers (Excel/Google Sheets) and ensure data accuracy, • Liaise with accountant, suppliers, and service providers when required, • Proven experience as a Bookkeeper / Accounts Assistant (minimum [1–3+] years), • Strong working knowledge of bookkeeping basics (double-entry, reconciliations, invoicing), • Confident with spreadsheets (Excel/Google Sheets): filters, pivots, basic formulas, • Experience with accounting software such as Xero / QuickBooks / Sage / Zoho Books, • High attention to detail and confidentiality with financial data, • Clear communication and a practical, get-things-done attitude, • Right to work in the UK Nice to have • VAT experience (UK), • Experience in a fast-moving SME (logistics/e-commerce/services a plus), • Basic payroll exposure (or willingness to learn), • Process improvement mindset (templates, checklists, automation)

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  • Skincare Sales Advisor
    Skincare Sales Advisor
    2 months ago
    £10.5–£14 hourly
    Full-time
    London

    Our small family run business is currently seeking a strong Sales Leader to create and implement new sales opportunities and nurture existing relationships. The Health and Beauty Sales person must be able to perform well within a team, have excellent communication skills to speak with customers and negotiate well with sales reps. They must also be prepared to work flexible hours, have an appreciation for success, and understand that our business is about customer satisfaction. We are looking for an experienced specialist in skin and hair care to join our small team. The Skincare consultant will be responsible for providing an inclusive and customer-centric experience for all customers as well as advising customers on the use of various product ranges. The successful candidate will have extensive experience in the beauty industry, will respond promptly to customers, and will be able to multitask effectively and efficiently. Stock control, negotiating and buying from client reps will also be required. Email us through our company website to apply. Responsibilities: Exceeding sales targets. Consulting with customers to determine their skin type, skincare concerns, and style preferences. Recommending and explaining how products are used to fit customer needs, preferences, and budgets. Completing sales, processing returns, and maintaining a balanced cash register. Planning and implementing product marketing events. Merchandising and maintaining attractive displays and managing inventory. Handling administrative and clerical duties, such as ordering stock and keeping stock inventory. Maintaining customer relationships through follow-up calls and mails. Understand the health and safety requirements for the work environment. Be able to communicate effectively with customers via telephone or in person to determine their needs and expectations. Responding to customer questions and complaints. Extensive and up-to-date knowledge of beauty trends, skincare products, and cosmetics. A passion for the beauty industry. If would like to apply please email us from our website.

    Immediate start!
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  • Health Care Support Worker
    Health Care Support Worker
    2 months ago
    £12.8 hourly
    Full-time
    London

    Job Summary We are seeking a compassionate and detail-oriented Health Care Assistant/Support Worker to join our healthcare team. This role involves providing essential support to patients across various medical settings, including inpatient, outpatient, emergency, and specialized units such as Geriatrics, PICU, and Medical-Surgical departments. The ideal candidate will possess a strong foundation in patient care, medical terminology, and clinical procedures, contributing to the delivery of high-quality healthcare services. Prior hospital or clinic experience, particularly in Level I or Level II trauma centers, is highly desirable. This position offers an opportunity to work in a dynamic environment where your skills directly impact patient outcomes. N.B -Please note that this role currently requires a full UK driving licence and access to a vehicle. Due to specific client care needs (Genuine Occupational Requirement), we are also seeking female carers for this positionResponsibilities Assist with patient intake processes, including recording vital signs and collecting medical histories Support patient care activities such as medication administration, dressing changes, and basic life support procedures Document patient information accurately using Electronic Health Record (EHR) systems and ICD coding Monitor and report patient status changes, ensuring timely communication with healthcare providers Support hospital medicine, urgent care, internal medicine, and medical-surgical units by performing routine clinical tasks Assist with diagnostic procedures including X-ray preparation and basic assessments of physiology and anatomy knowledge Provide compassionate patient service across diverse populations including geriatrics and pediatric intensive care units (PICU) Maintain infection control standards and assist in maintaining a safe hospital environment Support medical administrative functions such as scheduling and documentation compliance Skills Strong knowledge of medical terminology, physiology, anatomy, ICD coding, and medication administration protocols Experience working within hospital environments such as Level I or Level II trauma centers preferred Proficiency with Electronic Health Record (EHR) systems and medical administrative support tasks Ability to perform basic clinical procedures including vital signs measurement and patient intake assessments Familiarity with emergency medicine protocols and urgent care procedures Excellent patient service skills with compassionate communication abilities Knowledge of outpatient and inpatient care practices across various specialties including Geriatrics, Internal Medicine, Medical-Surgical, OR experience, and hospital experience in trauma centers is highly valued Basic life support certification or higher is preferred to ensure readiness for emergency situations This position is integral to delivering exceptional healthcare support services that enhance patient safety and comfort. We seek dedicated professionals eager to grow within a supportive clinical environment committed to excellence in patient care. Job Types: Full-time, Part-time, Permanent Work Location: In person

    Immediate start!
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  • Mortgage Advisor
    Mortgage Advisor
    2 months ago
    £25000–£30000 yearly
    Full-time
    Canary Wharf Estate, London

    Employed Mortgage Broker Landmark Private Finance (LPF) Location: Office-based / Hybrid (UK) Salary: £28,000 basic + uncapped commission Employment Type: Full-time, employed About Landmark Private Finance Landmark Private Finance (LPF) is a growing, Alongside LPF, the group includes Landmark Specialist Finance (LSF), our specialist lending arm focused on complex, high-value, and non-standard cases. This structure provides advisers with exposure not only to mainstream residential lending, but also to specialist finance, complex buy-to-let, bridging, development, second charge, and commercial funding, offering exceptional long-term career progression. The Role We are seeking an Employed Mortgage Broker to join LPF’s residential advisory team. The role offers strong lead support, full administrative backing, and the opportunity to progress into specialist and higher-value cases via LSF. This is an ideal opportunity for an adviser looking to build a long-term career within a group that actively supports development into specialist finance. Key Responsibilities Provide regulated mortgage advice to residential and buy-to-let clients Complete full fact-finds, affordability assessments, and suitability recommendations Source and recommend whole-of-market mortgage solutions Manage cases from submission through to completion Liaise with lenders, solicitors, surveyors, and internal teams Maintain FCA-compliant files and accurate records Deliver consistently high levels of client service Identify and refer suitable cases into Landmark Specialist Finance (LSF) for specialist lending solutions Requirements CeMAP qualified (or equivalent) Experience as a mortgage adviser/broker (employed or self-employed) Solid understanding of residential and buy-to-let lending Strong knowledge of FCA compliance and advice standards Professional, client-focused approach Ambition to progress into specialist or complex lending over time Career Progression Landmark offers immense career progression opportunities, including: Exposure to specialist finance cases via LSF Development into complex lending (bridging, development, second charge, commercial) Progression into senior adviser or specialist broker roles Long-term growth within a multi-entity financial services group What We Offer £28,000 basic salary Uncapped commission structure High-quality lead flow and internal referrals Dedicated administration and case progression support Access to specialist finance knowledge and mentorship Clear progression pathway within LPF and LSF Professional, growth-focused working environment

    No experience
    Easy apply
  • Head Dental Nurse/Receptionist
    Head Dental Nurse/Receptionist
    2 months ago
    £16–£18.5 hourly
    Full-time
    London

    Vidadent Dental Practice is currently looking to recruit a Head Dental Nurse / Receptionist for our clinic located on Bethnal Green Road. Please find below the job summary and key requirements: Position: Head Dental Nurse / Receptionist Job Type: Full-time Work Location: In person (Bethnal Green Road) Pay Rate: £16.00 – £18.50 per hour Job Description: Our friendly and professional team is seeking an experienced individual to take on a combined Head Dental Nurse and Receptionist role. The successful candidate will play a key part in managing the day-to-day operations of the clinic while ensuring excellent patient care. Key Responsibilities: • Organising and supervising the work of administrative staff, • Ensuring the smooth daily running of the clinic, • Managing clinicians’ schedules and coordinating patient appointments, • Monitoring compliance with quality standards and medical protocols, • Handling documentation and working with medical systems, • Managing procurement and inventory of medical supplies, • Liaising with the NHS and other regulatory bodies, • Overseeing financial and insurance-related operations Required Skills and Qualifications: • Previous experience in a medical or dental setting, ideally with management responsibilities, • ESSENTIAL: Fluent English and Russian (written and spoken), • Excellent organisational and communication skills, • Confident PC user; experience with medical/dental software is an advantage, • Highly responsible, proactive, and detail-oriented, • Ability to work effectively within a team and independently make decisions

    No experience
    Easy apply
  • Operations Assistant
    Operations Assistant
    2 months ago
    £26000–£29000 yearly
    Full-time
    London

    About sub800 At sub800, we create flexible, managed office spaces designed around people. We believe great offices aren’t just about design — they’re about service, experience and proactive support. Our operations team sits at the heart of that experience, ensuring every client interaction is smooth, professional, and personal. The Role The Operations Assistant plays a key role in delivering a premium, concierge-level service to our clients, while supporting the smooth day-to-day running of our workspaces. You will be one of the main points of contact for client requests, taking ownership from first enquiry through to resolution. Working closely with the Operations Director and wider team, you’ll balance operational coordination with a strong focus on client satisfaction, communication and experience. This is a hands-on, varied role, well suited to someone who enjoys working with people, solving problems and taking pride in delivering an excellent service. Key Responsibilities Client Experience & Service Delivery • Act as a primary point of contact for client operational queries, delivering a friendly, professional and responsive service at all times., • Take ownership of requests from start to finish, providing clear updates and managing expectations throughout., • Build strong working relationships with clients by understanding their needs and anticipating requirements where possible., • Support client move-ins, office setups, changes and ongoing space requirements to ensure a smooth and welcoming experience. Operations & Supplier Coordination • Coordinate contractors, maintenance works, deliveries and site visits with minimal disruption to clients., • Proactively follow up with suppliers to ensure work is completed on time and to a high standard., • Identify potential issues early and work collaboratively to resolve them efficiently and professionally. Administration & Compliance • Log, track and prioritise tasks using internal systems to ensure nothing is missed., • Maintain accurate records for compliance and building documentation, including health & safety, FRA actions and access logs., • Support access management (keys/fobs), inventories and shared operational documentation. Day-to-Day Building Operations • Support events, hospitality requests and office presentation, ensuring spaces are always client-ready., • Manage ad-hoc requests alongside larger projects, responding calmly and efficiently in a fast-paced environment., • Help uphold the overall look, feel and service standards of sub800 spaces., • Respond promptly to incoming client queries, ensuring issues are resolved or escalated appropriately. What We’re Looking For Essential • A genuine passion for customer service and delivering an excellent client experience., • A hospitality-led mindset, with a natural instinct to be helpful, proactive and professional., • Strong communication skills, both written and verbal., • Highly organised with strong attention to detail., • Comfortable managing multiple priorities in a fast-paced, client-facing environment., • Confident dealing with clients, suppliers and contractors., • Reliable, solutions-focused and comfortable taking ownership of tasks. Desirable • Experience in hospitality, serviced offices, hotels, facilities, property or office management., • Experience coordinating suppliers or handling operational requests., • Familiarity with compliance processes or building operations., • Comfortable using Outlook, Excel/Google Sheets and task management tools. Why Join sub800 • Be part of a growing, people-focused business where service genuinely matters., • Work closely with senior leadership and gain broad operational exposure., • Enjoy a varied role where no two days are the same., • Play a visible role in shaping and delivering an exceptional client experience.

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