Office administrative assistant jobs in United Kingdom - Page 3

Owen Reed is looking for an Executive Assistant for a top law firm in London. This is an excellent opportunity for an experienced Executive Assistant to join a high-performing legal team, providing senior-level support to attorneys and helping deliver an exceptional client experience. This role is suited to a polished, proactive and highly organised professional who can work with confidence in a fast-paced legal environment. Location: London Working pattern: Hybrid – 3 days in the office, 2 days from home (flexibility required) The Role The Executive Assistant will provide high-level executive, administrative and legal support to senior attorneys with minimal supervision. You will play a key role in supporting client relationships, managing day-to-day priorities and ensuring work is delivered accurately, efficiently and to the highest standard. You will work closely with lawyers, paralegals and business support teams across the firm, acting as a trusted point of contact and helping to drive smooth operational and client service delivery. Key Responsibilities • Proactively manage complex diaries, scheduling, travel and meeting arrangements, • Monitor emails, coordinate actions and assist with client communications, • Prepare documents and materials for client meetings and deadlines, • Process mail and arrange deliveries as required, • Provide high-quality legal and administrative support to attorneys, • Track workloads, caseloads and upcoming priorities to ensure effective follow-up, • Create, edit, revise, format, redline and proofread legal documents and correspondence, • Maintain accurate and well-organised files within document and records management systems, • Liaise with lawyers, paralegals and business services teams to support client matters, • Maintain and update client information within the CRM system, • Support business development activity, including events, pitches, presentations, client gifting and marketing materials, • Assist with Work to Cash processes, including time entry, billing support, proformas, invoices and receivables, • Prepare expense reports, check requests and other accounting documentation, • Support the onboarding of new partners and senior legal staff, • Use workflow tools effectively to manage tasks and communication, • Minimum 5 years’ administrative and legal support experience within a law firm, legal department or professional services environment, • At least 3 years’ experience supporting senior partners, C-level executives or equivalent, • Strong understanding of legal terminology, procedures and deadlines, • Knowledge of SRA rules and legal administrative processes, • Excellent written and verbal communication skills, • Exceptional attention to detail and strong organisational skills, • Ability to manage multiple priorities and work to tight deadlines, • Confident using Microsoft Office and other legal technology platforms, • Fast, accurate typing skills, • Professional, discreet and able to handle confidential information with care, • Strong judgement, initiative and problem-solving skills, • Able to work independently and as part of a collaborative team

An excellent opportunity for an enthusiastic and hardworking Account Manager to join a growing financial services firm. The role will require the candidate to have at least 3 years' experience in a wealth management firm, preferably as a private client administrator, wealth manager assistant or junior paraplanner, to support the private client team in the London office. Main responsibilities; • Serve as main point of contact for all account management administrative matters, • Preparation of bespoke investment proposals for potential and existing clients, • Preparation of investment order books and entering bulk trades for model portfolios, • Dealing with a variety of client queries under supervision, • Daily portfolio administration on behalf of relationship managers, including monitoring of credit inflows and debit cash balances, responding to corporate action notices and rebalancing of client portfolios to their agreed mandates, • Preparation and review of monthly marketing documents sent out to clients, • Maintaining high-risk asset approval list, • Assisting relationship managers with other ad-hoc projects, including monthly and yearly compliance reporting and performance reviews, • Such other activities that may reasonably be required To be considered for this position, ideal candidates must have the following experience and skills; • At least 3 years' experience in administrative roles within a wealth management space, • Junior paraplanner experience preferable, • Ability to work independently and as part of a team, • Impeccable attention to detail, • Excellent time management skills, • Strong communication skills, • Capability to prioritize tasks in order to meet deadlines, • Experience in writing report is desirable, • Knowledge of Anti-Money-Laundering, KYC and Due Diligence requirements, • Relevant Industry qualifications are also preferred but not required Candidates must also have the right to work in the UK. I’m afraid sponsorship isn’t offered for this position. Due to the high volume of CVs that we receive, only successful candidates will be contacted. Thank you for your time and patience.

Job Title: Recruitment Administrator Salary: – £40,000 to £41,000 per annum Job Type: Full-time Working Pattern: Monday – Friday | 40 hours per week Location: London, England - On-site About the Role We are looking for a highly organised Recruitment Administrator to support high-volume recruitment activity across multiple departments. This role will play a key part in ensuring a smooth and efficient recruitment process while delivering an excellent experience for both candidates and hiring managers. You will work closely with the Talent Acquisition team, supporting recruitment campaigns through scheduling, coordination, and administrative support. This is an excellent opportunity for someone who enjoys organisation, communication, and working in a fast-paced environment. Ideal for someone looking to build their career within recruitment or HR. Key Responsibilities • Support the end-to-end recruitment process for volume hiring campaigns, • Coordinate interview scheduling and manage hiring manager availability, • Organise and book meeting rooms, assessment venues, and recruitment events, • Manage candidate invitations, confirmations, and interview logistics, • Assist with the coordination and facilitation of recruitment assessment activities, • Provide administrative support to the Talent Acquisition and recruitment teams, • Maintain accurate recruitment records and track progress against hiring targets and KPIs, • Ensure recruitment activities are compliant with internal policies and relevant legislation (e.g., Right to Work, GDPR, Equality Act), • Support recruitment events such as careers fairs and internal hiring campaigns, • Promote career opportunities through internal channels when required Required Skills and Experience • Previous experience in recruitment coordination, resourcing administration, or general administration is preferred but not essential, • Strong organisational and time management skills, • Experience managing Outlook calendars, scheduling meetings, and coordinating diaries, • Excellent communication and stakeholder management skills, • Ability to work efficiently in a fast-paced and structured environment, • High attention to detail and strong administrative capabilities, • Flexible, proactive, and able to adapt to changing priorities Ideal Background Candidates may come from roles such as: • Recruitment Coordinator, • Resourcing Administrator, • HR Administrator, • Personal Assistant (PA), • Team Administrator, • Office Administrator with strong scheduling experience Why Apply? This role offers a great opportunity to develop your career within recruitment and gain exposure to high-volume hiring campaigns while working with experienced Talent Acquisition professionals. The organisation offers strong internal career development opportunities for individuals who demonstrate commitment and performance.

A leading international professional services firm based in Mayfair is looking for a Personal Assistant to support one of their newly appointed female partners. They work with top business leaders around the world and are a very collaborative and dynamic team of people with plenty of interesting projects in the pipeline. This is a brand new role combining traditional PA responsibilities with meaningful exposure to client engagement, business development, and programme delivery. Your key responsibilities will include: • Diary and travel management, • Preparing briefing material, • Managing engagements for clients, • Support onboarding for new clients, • Updating the partner on the status of clients, • Salesforce administration, • Managing contractual paperwork and client invoices, • Maintaining strong relationships with client offices, • Preparing proposals and presentations, • Research, • Assist with client events, • Support pipeline tracking and reporting, • Coordinate programme logistics, • Compile participant biographies, • Support programme delivery This role would suit someone with some PA experience or strong administrative skills and an interest in tech or AI as this is something they are looking into developing within their business processes. There is huge scope for progression based on previous placements made throughout the years. Salary up to £49,250 plus discretionary bonus plus benefits. This is a hybrid role- 3 days in the office, 2 days working from home.

Are you a positive individual, with an industrial, can-do attitude? Eager to take the next step in developing your career within an industry leading European Venture Capital firm? In this role you will embody all the company’s values, and set the tone for the experience of all visitors – from employees, through to a Founder coming to pitch for funding for the first time – you will provide first-class service, and see the reception desk as a fundamental part of the business. The firm partner with the most mission-led, game-changing founders to help solve the world’s problems at scale, and you will be a key part of this journey. While the Front of House will be this person’s top priority, and the love and desire to deliver a first-class client service will be paramount for this role - this exciting position also encompasses office administration, events, and team assistant duties. As well as incredible benefits, and varied responsibilities, this role will offer development opportunities that will build a strong career in an administrative capacity within the Alternative Investment space. They are looking for someone with the scope to develop down the EA route in the years to come, and will help you achieve this. Responsibilities include: • Manning the phones & being the first point of call for all guests visiting the office – gatekeeping where necessary., • Manage busy meeting room booking system, ensuring no meeting room clashes, and anticipating any overflows., • Ensure all areas of the office are well-presented, maintained, and ordering stock where needed to ensure everything is filled., • Screen and deliver inbound post, and organising external couriers., • Manage internal communications with the team., • Leading on internal event set-ups, and assisting with ad hoc event preparation: Making & organising name badges, creating holding slides, printing menus etc., • Assisting with venue sourcing and organisation of external events, dinners and drinks (London and overseas)., • Team assistant duties including: Diary management and scheduling of external and internal meetings, covering the EA team for holidays and excess workload, expense reporting, securing restaurant and private dining reservations, booking international travel., • Supporting with ad hoc projects as needed. At interview you will be able to demonstrate: • Experience providing a first-class in office service., • A passion for working in a client-facing role, and a commitment to delivering the best guest experience., • Exceptional attention to detail., • Adaptability – a strong ability to prioritise and multi-task., • Impeccable communication skills (both written and verbal)., • An eagerness to learn and develop., • Punctuality and reliability., • A great team player! This is a fantastic opportunity to launch your career. If you feel you meet the requirements, and are ready for your next step, please apply today! Please note this role is full time in office (9am-6pm, with some flexibility required for events). ISE Partners are committed to being an equal opportunity employer and encourage applications from those in underrepresented groups. Please contact us should you have any accessibility requirements, or need any additional support for your application.

Administrative Assistant | Innovation-Focused Organization White City, London | Full-Time | 12+ Months The Opportunity Are you an organized, detail-focused administrator who loves keeping things running smoothly? Join our clients Clinical Development Oncology team in White City, London, as an Administrative Assistant. This role is perfect if you thrive on coordination, organization, and making teams more effective behind the scenes. You'll be the backbone of our clinical operations – managing schedules, coordinating key meetings, handling travel and expenses, onboarding new team members, and providing essential support to senior clinical leaders. Based in London's vibrant White City hub, this is a stable 12+ month engagement with a dynamic, growing team working on cutting-edge oncology research. What You'll Do • Manage GCT meetings – coordinate logistics, track attendance, prepare minutes, maintain meeting systems, • Support HCP contracting – track healthcare provider contracts and payments using reporting systems, • Onboard new team members – arrange office setup, welcome tours, schedule intro meetings, manage equipment orders, • Handle travel and expenses – arrange travel for senior staff, track costs, complete expense reports, • Manage calendars and schedules – organize calendars for clinical leaders, coordinate meeting times, • Coordinate key meetings – schedule advisory boards, steering committees, and clinical meetings with key opinion leaders and study sites, • Provide IT and administrative support – order equipment and supplies, troubleshoot general IT issues, • Organize team activities – plan coffee clubs, team breakfasts, celebrations, and team building events, • Support compliance coordination – assist with compliance-related tasks and study team coordination, • Handle ad-hoc requests – catering arrangements, purchase orders, general administrative support Essential Skills & Experience: • Strong administrative and organizational skills with proven ability to manage multiple priorities, • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint), • Experience managing calendars and scheduling meetings, • Excellent communication and interpersonal skills, • Detail-oriented with strong attention to accuracy, • Reliable, proactive, and takes initiative on routine tasks, • Ability to manage deadlines and work in a fast-paced environment, • Fluent English (written and spoken) Desirable: • Experience in a pharmaceutical, healthcare, or clinical research environment, • Familiarity with BI tools (Qlik Sense, Tableau, Power BI) or reporting systems, • Experience with expense management systems (CONCUR, SAP, or similar), • Travel booking or logistics coordination experience, • Knowledge of clinical trial terminology and processes What Sets This Role Apart • Work within a prestigious pharmaceutical company supporting cutting-edge oncology research, • Exposure to clinical development operations great for understanding the pharma industry, • Based in White City a vibrant innovation hub with excellent transport links and amenities, • Stable, predictable 13+ month contract perfect for building relationships and making real impact, • No clinical or scientific background required - ideal for career switchers or admins new to pharma, • Supportive team culture with emphasis on collaboration and development Why Apply This isn't just a support role, it's an opportunity to be integral to a team driving innovation in oncology research. If you're organized, collaborative, detail-focused, and enjoy making teams more effective, this could be the perfect next step in your career. If you're interested in this opportunity and have the skills we're looking for, we'd love to hear from you. Please submit your CV and a brief note about what appeals to you about this role.

Executive Assistant 12 months contract (Mat cover) Location: London (SW1V) Working Pattern: Hybrid – 4 days onsite, 1 day work from home Pay Rate: £36.06 per hour PAYE + 33 days holiday pay (pro rata) 🌍 About the Role We are seeking a highly organised and proactive Executive Assistant to support a senior Managing Director and a globally distributed team within a fast-paced financial services environment. This is a 12-month maternity cover contract, offering a fantastic opportunity to work closely with senior leadership and international stakeholders across the EMEA region. 💼 Key Responsibilities • Provide high-level executive support to a Managing Director and wider team (33 people in different time zones), • Manage complex and ever-changing calendars across multiple time zones, • Coordinate global meetings, calls, and stakeholder engagement, • Arrange international travel, including flights, accommodation, visas, and itineraries, • Process expenses, invoices, and reimbursements in line with company policies, • Act as a key liaison with senior stakeholders and administrative teams globally, • Support planning and delivery of internal and external events, • Maintain trackers and support reporting using Excel, • Ensure smooth day-to-day office operations, including meeting logistics and visitor coordination 🧠 Skills & Experience • Proven experience supporting senior executives (MD / Director level), • Background in financial services, investment, or corporate environments, • Strong experience managing multiple calendars across time zones, • Confident coordinating across global teams and stakeholders, • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint), • Experience using SAP Concur (preferred), • Familiarity with Workday is advantageous, • Strong organisational skills with excellent attention to detail, • Ability to prioritise and work independently in a fast-paced environment, • Professional communication skills and a collaborative approach ⭐ What We’re Looking For • A polished and confident Executive Assistant who can operate at senior level, • Highly proactive, organized, and solutions-driven, • A team player who builds strong relationships across global teams, • Comfortable working in a high-pressure, fast-moving environment 📅 Additional Information • 12-month fixed-term contract (maternity cover), • Standard hours: 9:00am – 5:00pm (flexibility required during busy periods), • 1-month handover period included 🚀 Apply Now If you are an experienced Executive Assistant looking to step into a high-profile role within a global organization, we’d love to hear from you.

This is a full time, permanent and in person position (remote work is not available). Real estate experience is required - minimum 3 years. Office Location: Wandsworth, SW18 Overview We are seeking a highly organised, proactive, and commercially minded Executive Assistant to support the Managing Director and Operations Director of a fast-paced estate agency specialising in premium new build developments. This is a pivotal role that goes beyond traditional EA responsibilities, combining executive support with operational support. Key Responsibilities • Manage complex and ever-changing diaries, scheduling internal and external meetings., • Screen calls, emails, and correspondence, responding or escalating as appropriate., • Manage the Directors’ daily flow of information, ensuring they are fully briefed and prepared., • Act as the main point of contact between the Directors and all departments., • Prepare agendas, meeting materials, reports, and detailed minutes., • Oversee the smooth day-to-day running of the office environment., • Coordinate IT, systems, and facilities support, liaising with external providers where needed., • Implement and maintain efficient administrative systems and processes., • Handle sensitive and confidential information with discretion., • Help to oversee day-to-day operations across Lettings, Property Management, HR, and Recruitment., • Efficiently report on the KPIs across departments to the Managing Director and Operations Director., • Oversee onboarding and integration of new team members., • Act as the first point of contact for employee queries, wellbeing, and HR matters., • Support managers with performance management, employee relations, and conflict resolution., • Maintain accurate employee records, contracts, and compliance documentation., • Coordinate payroll inputs, holiday tracking, and commission data., • Manage the recruitment lifecycle: job descriptions, advertising, sourcing and screening., • Oversee the candidate journey from first contact through to offer and onboarding., • Ensure listings are accurate and comply with regulatory requirements., • Proven experience as an Executive Assistant, Operations Manager, or similar senior support role., • Background in estate agency or lettings (highly desirable)., • Excellent organisational and multitasking abilities., • Commercial awareness with a proactive, problem-solving mindset., • High attention to details and organisational skills., • High level of discretion and professionalism., • Highly proactive and solutions-driven, • Calm under pressure with strong decision-making ability, • Detail-oriented with a strategic mindset, • Confident communicator across all levels, • Passionate about delivering exceptional service

ODGroup is a leading office interiors company based in the City of London, with a dual focus on both traditional construction and design and build. We have firmly established our brand due to excellent service and a commitment to ongoing innovation and are on track for another successful year. Role Purpose To support the Document Controller and wider project teams with the management, coordination and control of project documentation. The role ensures that drawings, specifications, technical submissions and project records are correctly uploaded, distributed, reviewed, tracked and archived throughout the project lifecycle. Key Responsibilities Document Management • Assist with maintaining the document control system across all projects, ensuring compliance with ODGroup standards., • Upload, organise and distribute drawings, RFI responses, schedules, and technical documents using project management platforms (e.g., Aconex, Asite, Procore, Viewpoint, or similar)., • Ensure that the latest revisions of documents are available to all stakeholders., • Support the creation and maintenance of document registers, ensuring accuracy and up-to-date information. Project Support • Issue documents to subcontractors, consultants, and clients following project-specific protocols., • Support the tracking and chasing of outstanding information, drawing approvals and technical submissions., • Assist with collation of O&M manuals, handover documentation and project close-out material. Quality & Compliance • Ensure all documents meet formatting and naming protocols set by ODGroup and client requirements., • Maintain accurate audit trails of all uploaded/issued documents., • Support internal QA processes to ensure all project information is stored correctly and consistently. Administrative Duties • Provide general administrative support to project teams, including filing, data entry and document preparation., • Assist with generating reports, trackers, and summaries for internal and client use., • Attend project meetings where required and support with minute-taking and action logs. Skills & Experience Required Essential • Experience in an administrative or project support role (construction or fit-out preferred)., • Strong IT and organisational skills with high attention to detail., • Ability to manage and prioritise multiple tasks in a fast-paced environment., • Good understanding of file structures, version control and document handling., • Excellent communication skills, both verbal and written. Desirable • Previous experience as Project Administration or Assistant Document Controller., • Familiarity with common document management systems used in the construction industry (e.g., Procore, Aconex, Asite, Viewpoint etc.)., • Experience working within commercial fit-out or interiors projects., • Knowledge of ISO quality management standards. Personal Attributes • Highly organised and methodical approach to work., • Willingness to learn, • Team player with a proactive attitude., • Strong understanding of ownership, accountability and confidentiality., • Ability to work collaboratively with multiple stakeholders across the business.

Client onboarding assistant | London | Thomas Mansfield Solicitors We are searching for an onboarding assistant who is seeking for a long-term position in admin. Role overview We are looking for a full-time Client Onboarding Administrator to join our Employment team. This role is crucial in ensuring a smooth and professional experience for new clients. You will be the first point of contact for many, handling enquiries with empathy and efficiency while supporting our solicitors with administrative tasks. Key responsibilities • Answering incoming calls and following up on new client enquiries, • Arranging call-backs with our solicitors, • Opening new client matters on our case management system, • Conducting compliance and identity verification checks, • Managing solicitors’ diaries and scheduling appointments, • Closing completed matters and ensuring accurate record-keeping, • Processing payments from clients, • Providing general administrative support to the team Key skills and experience We are seeking a highly organised and proactive individual who takes pride in delivering excellent client service. Experience in a law firm would be beneficial but is not essential. The most important qualities are: • Strong communication skills and a professional, friendly telephone manner, • Exceptional organisation and attention to detail, • Confidence using IT systems and document management software, • Fast and accurate typing skills, • Ability to prioritise and manage multiple tasks efficiently, • A positive attitude and a willingness to be flexible Working arrangements This role is based in our London office, where training will be provided. After completing probation, there will be an opportunity for hybrid working, subject to having a suitable home workspace and in line with our working from home policy. Why join us? You will be part of a busy, friendly and supportive team, working in a dynamic environment where your contribution makes a real difference. If you thrive on organisation, enjoy working with people, and want to be part of a well-respected full-service firm, we’d love to hear from you. What we offer We offer a competitive salary depending on experience, the opportunity to progress in accordance with our career development plan and benefits package: • Salary £27,000 - £30,000, • 24 days annual leave plus public holidays, • Pension scheme, • Private healthcare, • Death in service benefit, • Discretionary bonus scheme

About us The Fidelis Partnership is a leading privately-owned, Bermuda-based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products. The Fidelis Partnership is one of the largest Managing General Underwriters globally and its operations also include outwards reinsurance, claims handling, exposure management and portfolio analytics. The Fidelis Partnership also sponsors and incubates specialist MGAs through its Pine Walk platform. The Fidelis Partnership is separately owned and managed from the ownership and management of Fidelis Insurance Group. Across product lines and geographies, we focus on three diversified pillars: reinsurance, specialty and bespoke solutions. We are truly diversified. Our long-standing partnerships with capital providers and quota share partners make us nimble. Our breadth of expertise and capabilities deliver outstanding market returns. The role The EA provides comprehensive business support to the UK CUO and Group Head of D&F, and the D&F Underwriting team, and may from time to time support other executives. The EA/ Team Assistant plays a crucial role in ensuring exceptional client service, delivering high-quality executive support services, and demonstrating excellent self-management and collaboration skills. Key accountabilities • Act as the first point of contact for people wanting to reach the UK CUO and Group Head of D&F, and the D&F Underwriting team., • Be consistently available, proactive, and responsive, prioritising the needs of the UK CUO, the Group Head of D&F, and the D&F Underwriting team., • Efficiently handle scheduling, gatekeeping, and time management for the team., • Arrange travel itineraries, bookings, meetings, and transfers for the team, ensuring seamless travel arrangements and a comfortable experience for team members., • Establish and maintain positive relationships with key stakeholders within the company., • Collaborate with other EAs on meetings, projects, and deadlines., • Anticipate and plan for various deadlines and follow-ups within the Underwriting Team and CEO Office., • Manage all incoming and outgoing communications, including calls, emails, reports, and letters., • Proactively manage and organise the inbox, prioritising tasks and demands., • Process all expenses for relevant team members accurately and in a timely manner., • Demonstrate exceptional organisational skills and attention to detail in managing deadlines., • Identify opportunities to enhance office processes and systems to optimise company operations., • Contribute to the development and implementation of efficient administrative procedures., • Assist in the creation and maintenance of office manuals and guidelines., • Assist with daily ad-hoc office management issues as they arise., • Support onboarding processes for new team members and facilitate smooth offboarding for departing employees., • Provide coverage for other EAs during their holidays or sick days., • Be available for on-call duties during peak periods or urgent situations., • Coordinate team events, ensuring adherence to budgetary constraints and established processes. Skills & experience • Experience in a similar role or corporate environment., • Strong Outlook skills., • Experience working with MS Office (Word, Excel, Powerpoint), • Discreet and trustworthy when handling confidential information., • Excellent oral and written communication skills., • Proactive and able to take initiative to anticipate needs and solve problems., • Demonstrates tact and diplomacy in handling sensitive situations., • Understanding of operational systems and processes to facilitate efficient workflow. The Fidelis Partnership Ethos At The Fidelis Partnership, we aim to be different while making a difference. • We set the standard for quality in our industry. Guided by our expertise, our clients can take unique and material risks with confidence., • Our approach is tailored and designed to deliver excellence for our clients. We are trailblazers, creating unique solutions in the (re)insurance space., • We are experts. Our brokers and clients value the depth of our knowledge and experience. We leverage state-of-the-art underwriting technology to be a market leader., • We believe sound ethics make for good business. We deliver value for our customers, investors and communities while actively avoid trading with industries that cause harm to people, the environment and animals. Diversity, Equity & Inclusion Diversity & Inclusion in the workplace • Insofar as possible, we aim to ensure the composition of our workforce reflects the make-up of the local community, • We have specific programmes in all our offices to support diversity within the hiring process, e.g. internship and scholarship award programmes, • This is a particular focus in Bermuda, where we engage actively with local organisations to source diverse talent and provide coaching/mentoring for underrepresented groups, • We aim to maintain a focus on equal opportunities across all stages of hiring process, • We measure and minimise the pay gap where possible. Bring Your Whole Self to Work Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and The Fidelis Partnership's successes. This will be driven by a workforce that embraces Diversity & Inclusion at every level, in every department across The Fidelis Partnership. To ensure that all candidates have a fair opportunity to show their abilities during the recruitment process, adjustments may be required. If your physical or mental health or disability may necessitate an adjustment, please contact to discuss. All information relating to your health or disability will be treated in accordance with our data protection policy.

Job DECRIPTION - COMPLIANCE AND PRACTICE SUPPORT ASSISTANT - must have a law degree Job Title Compliance and Practice Support Assistant Location Office based (City of London). Summary of the role and work Administrative role carrying out legal, compliance and administrative support to the Firm and its staff. Our Ambition for The Role Support to the firm’s fee earners and its regulatory and administrative functions. A proactive approach and attitude is required. Main duties of the job The role is primarily responsible for providing support to the Partners, Consultants and other fee earners of the Firm. The role involves administration tasks such as dealing with post, preparing, and formatting documents and correspondence and other general assistance. Day to day responsibilities include: • Assisting with new client take-on procedures., • Issuing terms of engagement., • Conducting AML due diligence checks and requesting information as required from clients., • Supporting partners and consultants with administrative client correspondence., • Setting up new clients on the firm’s legal software., • Liaison with Marketing to ensure relevant marketing data is captured at the file opening stage., • Monitoring changes to government guidelines and regulations relevant to your role., • Supporting Staff Partner and other fee earners in relation to HR administration, holidays and absences, and insurance and benefit renewals., • Completing official documents and applications., • Occasional transcribing and notetaking in meetings., • Compiling bundles., • Scanning/filing incoming/outgoing post and documents., • Organising diaries and responding to general queries for Partners and Consultants., • Organising case files., • Providing back up and cover for other members for the support team as required., • Paralegal-type support, • General admin support and assistance helping to manage a small City office, including basic assistance with IT equipment and organising the office, • Such other duties of whatever nature as may be within the jobholder’s ability having regard to their experience. Requirements for the role • Law degree (minimum) , LPC or equivalent, • Strong analytical and numerical skills., • Committed to providing excellent service to internal clients., • Actively seeks responsibility., • Pro-actively raises issues relating to their work and suggests improvements., • Attention to detail and accuracy., • Able to prioritise and manage tasks., • Professional and confident., • Familiarity and compliance with the AML requirements on the firm and all other relevant regulatory requirements of legal practice. Supervision and COVER responsibilities Supervision of Role • Monthly 1-2-1 reviews with Staff Partner., • Daily work to be managed and supervised by relevant Partners and other fee-earners. Training and development • To be decided in monthly 121 meetings as your role and experience grow., • Training may include:, • Company Registration and Companies House filings., • Corporate administration. The requirements set out in this Job Description are not exhaustive.

We're looking for an Admin Assistant for a top US law firm. Candidates will ideally have 6months+ admin experience at a law firm, but will also consider applicants from a top 4 audit firm (or similar). The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings. Responsibilities • Provide administrative support to lawyers, • Handle communication with clients, • Locate and develop case relevant information Qualifications • Educated to A Level or equivalent, • Experience in legal assistance, • Familiarity with law, legal procedures, and protocols

A small, friendly professional membership organisation in the Holborn/Covent Garden area of central London is looking for a proactive Team Assistant to support its busy office. This is an ideal opportunity for someone with some office admin experience who wants to build strong skills in office support. You will provide day‑to‑day administrative support across the organisation, and will report to and be trained by the Executive Secretary Duties include • Handling telephone and managing the email inbox, • Updating and maintaining membership and event databases, • Preparing documents, flyers, certificates and other materials, • Supporting the planning and delivery of educational events and an annual three day conference, • Assisting with logistics such as speaker arrangements, travel bookings and venue coordination, • Has experience in office administration or as a Team Assistant, • Is highly organised with strong attention to detail, • Communicates clearly and professionally, both in writing and in person, • Learns new systems quickly and is confident using Microsoft Office, • Enjoys working in a small team and can manage multiple tasks at once, • Brings a positive, professional and proactive approach If you have 2 years admin experience and are available to start in April, please apply now!! Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

About the Job 🏢 Firm | Oury Clark 👥 Team | Partner Support 📌 Role | PA 🔍 Focus Areas | Diary & travel management, stakeholder liaison, confidential admin support 💡 Skills | PA/EA experience in professional services, strong organisational & communication skills, Microsoft Office proficiency 📍 Location | London (Hybrid) 💼 Offer | Competitive salary, benefits, collaborative culture, exposure to senior leadership Overview of the role We are a boutique accountancy firm based in London, known for our collaborative culture, high-quality client service, and close-knit team environment. Our equity partners work with a range of high-profile clients across sectors, and we pride ourselves on providing a personable yet professional service. Key Responsibilities • Provide high-level administrative and organisational support to Partners., • Manage complex diaries, ensuring efficient scheduling of meetings, appointments, and client engagements., • Coordinate and manage international travel itineraries, including flights, accommodation, visas, and logistics., • Handle confidential information with the utmost professionalism and discretion. • Act as the first point of contact for internal and external stakeholders., • Support with expense management, time recording, and billing processes., • Proactively manage competing priorities and deadlines in a busy environment., • Skills & Experience, • Proven experience as a PA, EA, or Team Assistant within professional services (ideally accountancy, legal, or consultancy)., • Strong diary and travel management experience across multiple time zones., • Exceptional organisational and time-management skills, with a proactive and solution-focused approach., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Discreet, adaptable, and confident dealing with senior stakeholders., • Able to work independently and as part of a collaborative team. Interested? Apply now or get in touch directly for a confidential chat.

Personal Assistant to the Chief Executive – Temp to Perm Location: City of London Working Pattern: Hybrid (3 days office / 2 days remote) Contract: Temporary to Permanent Salary: upto £60,000 + excellent benefits We are partnering with a mission‑driven climate‑focused organisation to recruit a highly capable and proactive Personal Assistant to the Chief Executive. This is a fantastic opportunity for an experienced PA who thrives in a purpose‑led environment and enjoys supporting at senior leadership level. The role offers a temp‑to‑perm pathway, ideal for someone looking to secure a long‑term position within a growing organisation making meaningful global impact. As PA to the Chief Executive, you will provide high‑level administrative, organisational, and strategic support, including: • Full diary and inbox management, ensuring the CE’s time is prioritised effectively, • Coordinating internal and external meetings, briefings, and presentations, • Preparing documents, reports, agendas, and meeting packs, • Acting as a key liaison point between the CE and internal/external stakeholders, • Arranging international and domestic travel, accommodation, and itineraries, • Supporting with board meetings, governance processes, and follow‑up actions, • Managing confidential information with absolute discretion, • Providing wider support to leadership teams as needed, • Contributing to a collaborative, positive, and fast‑paced working culture About You You will be a polished, confident, and highly organised PA with: • Proven experience supporting at senior leadership or executive level, • Exceptional communication skills and a calm, solutions‑focused approach, • Strong prioritisation skills and the ability to work under pressure, • High attention to detail and strong written‑documentation skills, • A proactive mindset, able to anticipate needs ahead of time, • Interest in climate, sustainability, policy, or purpose‑driven work (advantageous) Why This Role? • Work closely with an inspiring CEO driving impactful environmental initiatives, • Join a passionate, values‑driven team, • Hybrid working in a central City location, • Genuine opportunity to transition into a permanent role

Job Title: Executive Assistant / Senior Administrative Assistant Location: London (Hybrid) Contract: 18 months (strong likelihood of permanent) Hours: 37 hours per week (7 hours per day) Role Overview We are currently seeking experienced Executive Assistants and Senior Administrative Assistants to support a global clinical and research environment within the pharmaceutical/biotechnology sector. These roles play a key part in ensuring smooth coordination of senior stakeholders, operational activities, and administrative processes across cross-functional teams. Key Responsibilities • Coordinate and manage logistics for GCT meetings, including scheduling, attendance tracking, and minute preparation., • Administer GCT Meeting Manager (set up meetings, maintain study/program details, manage team access)., • Support HCP contracting processes, including payment follow-ups using systems such as Qlik Sense., • Manage onboarding activities for new hires (equipment setup, introductions, scheduling, and logistics)., • Coordinate team engagement activities such as events, team meetings, and internal initiatives, • Manage complex calendars and travel arrangements for senior stakeholders (CDHs, GPCHs, CD(M)Ds)., • Track travel costs and complete expense reports via CONCUR., • Support IT requests, order equipment and supplies, and resolve general administrative queries, • Assist in organising advisory boards, steering committees, and global meetings (including working with KOLs and PIs)., • Create and manage purchase orders (POs) and support congress registrations., • Provide administrative support for C-ISRC activities, including task coordination, follow-ups, and stakeholder communication., • Handle ad hoc administrative tasks as required. Role Requirements Executive Assistant: • Minimum 5 years’ experience in an Executive Assistant role, • Background in Pharmaceuticals, Biotechnology, or CRO environments (essential), • Strong stakeholder management experience alongside administrative expertise Senior Administrative Assistant: • Minimum 5 years’ experience in administrative roles, • Experience within Pharmaceuticals or Biotechnology (essential), • Strong focus on administrative coordination with less stakeholder management Skills & Competencies • Excellent organisational and multitasking abilities, • Strong communication and interpersonal skills, • High attention to detail and accuracy, • Ability to work in a fast-paced, global environment, • Proficiency in Microsoft Office and administrative systems, • Strong problem-solving skills and proactive approach Why Apply? • Opportunity to work within a leading global pharmaceutical environment, • Long-term contract with strong potential for permanent placement, • Exposure to high-level stakeholders and global clinical operations, • Flexible hybrid working model If you have strong administrative experience within life sciences and are looking for your next opportunity, we would love to hear from you.

The Firm Our client is an award-winning and highly regarded international law firm seeking a Junior Executive Assistant to join their London office. The Opportunity This is an excellent opportunity for a highly organised and proactive Junior Executive Assistant to provide high-level secretarial and administrative support to Partners within a busy team. You will play a key role in ensuring partners are supported effectively while maintaining excellent service for clients and colleagues. Key responsibilities include: • Acting as a professional ambassador for Partners, managing busy diaries, appointments, travel arrangements, and inboxes to ensure effective prioritisation, • Taking ownership of billing processes, including monitoring WIP, unpaid bills, and supporting compliance procedures, • Building strong working relationships with Partners through regular communication, developing an understanding of their clients and priorities, • Supporting marketing and business development activities, including liaising with clients and external contacts, • Coordinating events, seminars, and conferences for clients and internal teams, • Providing proactive administrative and organisational support to ensure the smooth running of day-to-day activities This Junior Executive Assistant position is a full time, permanent role, working Monday – Friday, 9:30am – 5:30pm. Requirements • At least 2 years’ previous Legal PA experience within a law firm (essential), • Experience supporting Partners within a fast-paced legal environment Vacancy Highlights • Hybrid working (2 days WFH), • Excellent benefits package including health insurance, private medical care, season ticket loan and more To be considered for this Junior Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Reference: HW7254 Salary: £28.50 - £31.50 per hour +holiday pay Location: London A standout opportunity has arisen for a highly organised, proactive, and adaptable Executive Assistant to support a Chief Executive who is a true thought leader in their industry. Our client is a fast-growing and purpose-driven organisation focused on sustainability. This organisation is mission-led with an ambitious agenda, they offer a collaborative, high-performing, and supportive team environment. This role is best suited to an EA who thrives in a fast-paced setting, works as a true enabler and extension of their Chief Executive, enjoys working at a senior level, and is confident managing competing priorities with professionalism and discretion. There is so much opportunity to this role to include managing a small team of EAs, as such an EA with excellent emotional intelligence is essential. Due to the immediate need this is a temp to perm hire. Key Responsibilities • Extensive diary and inbox management for the Chief Executive, • Coordinating meetings across multiple international time zones, • Organising complex international travel arrangements, • Acting as a key liaison with internal teams and external stakeholders, • Supporting the planning and logistics of global events, • Preparing and collating documents, briefings, and presentations, • Managing contracts and administrative processes, • Processing expenses and invoices efficiently, • Providing broader operational and project support as the role evolves, • Preparing and taking ownership of the Board bout You • Highly organised with exceptional attention to detail, • Proactive and able to anticipate needs, • Strong communication skills and confidence working with senior stakeholders, • Experienced in managing complex schedules and priorities, • Comfortable working in a fast-paced, evolving environment, • A collaborative team player with a positive, can-do attitude, • Prior team management experience This is a fantastic opportunity to join a forward-thinking organisation making a real impact. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

Executive Assistant Temp-to-Perm (Initial 6 Months) £60,000 - £70,000 DOE + bonus and excellent benefits 4 days in office We are working with a highly regarded, fast-growing financial services organisation to recruit an experienced Executive Assistant / Team Assistant to support a dynamic Asset team. This is a fantastic opportunity for a proactive and adaptable EA to join a collaborative, high-performing environment on an initial 6-month contract with the intention being for the role to become permanent. This is a busy and varied role, supporting senior stakeholders and their wider teams, where no two days are the same. You will work closely with another EA to ensure seamless support across the function, playing a key role in maintaining efficiency, organisation, and communication across the business. Key responsibilities include: • Complex diary and calendar management for multiple senior stakeholders and their teams, • Coordinating meetings, including logistics, room bookings, materials and visitor management, • Arranging travel (flights, trains, accommodation, visas, itineraries) with external providers, • Processing senior executive expenses, • Providing project and ad hoc administrative support, including research and personal arrangements, • Assisting with presentations, reports and documentation (PowerPoint, Excel, Word), • Supporting onboarding of new joiners, including system access and coordination with IT, • Liaising with internal teams including Finance, IT and Reception, • Supporting recruitment coordination in partnership with HR, • Organising team events, offsites and internal activities, • Providing cover for other Executive Assistants when required Key skills and experience: • Proven experience as a Team Assistant or Executive Assistant supporting multiple stakeholders, ideally within within financial or professional services, • Strong organisational skills with the ability to prioritise and manage a busy workload, • Excellent communication skills, both written and verbal, • High level of discretion and professionalism, • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), • Strong attention to detail and accuracy, • Ability to multitask and remain calm under pressure, • Proactive, flexible and solutions-driven approach, • A collaborative team player with the confidence to work independently

Executive Assistant to CEO London | Hybrid | Fixed-term contract (12 months) We are supporting a fast-growing, incredibly well-funded, clinical-stage biopharmaceutical company in the search for an experienced Executive Assistant to CEO. This is an exciting opportunity to join a dynamic, mission-driven organisation at a pivotal stage of growth, working at the forefront of innovation in healthcare. The Role As Executive Assistant, you will provide high-level support to the CEO and wider UK team, ensuring smooth day-to-day operations and enabling leadership to operate effectively. You will act as a trusted partner, managing priorities, coordinating logistics, and supporting key business activities. Key Responsibilities • Complex calendar management and meeting coordination, • Arranging international travel, accommodation, and logistics, • Processing expenses and maintaining accurate reporting, • Organising Board meetings and leadership offsites, • Supporting company-wide events and internal coordination, • Assisting with office setup and ongoing administrative needs, • Providing ad hoc support to the UK team as required Requirements • 6+ years’ experience as an Executive Assistant or similar role, • Strong organisational and time-management skills, • Excellent written and verbal communication abilities, • High level of discretion and professionalism, • Proactive, solutions-focused mindset with strong attention to detail, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) What’s on Offer • Opportunity to work in a high-growth, innovative biotech environment, • Collaborative, ambitious, and supportive team culture, • Exposure to senior leadership and strategic initiatives, • Clear pathways for career progression, • Competitive salary and benefits package Interested? Apply and we will be in touch!

Executive Assistant / Investor Relations Assistant Private Equity West End Up to £70k based on experience 9am – 5:30pm Permanent, Hybrid 2-eaIR/MK About the Client: This is a fantastic EA / Investor Relations Assistant opportunity to join a refreshingly collaborative team, supporting a leading private equity company. Our client is resolutely committed to creating stronger, sustainable businesses, and they are looking for an energetic team-player to join the London office. About the Executive Assistant / Investor Relations role: This is an exciting IR Executive Assistant role, supporting 3 individuals. Executive Assistant responsibilities will include (but are not limited to): • Providing calendar and diary management support, including arranging external meetings, • Coordinating and arranging meetings, • Coordinating travel and all related organisation for both business and personal (including booking flights, hotels and transfers where necessary), • Organising and confirming meetings with investors, • Diary and calendar management, • Inbox management, • Ad-hoc administration as required Candidate specification: • Prior experience in Investor Relations or as an Investor Relations Executive Assistant is preferred, • Other Executive Assistant experience from fast-paced financial or professional services will be considered, • The ability to multi-task with great attention to detail, • Organisation and administrative skills are essential, • Time management and the ability to prioritise, • Written and verbal communication skills, • Team-oriented and highly self-motivated, • A 'can-do', positive attitude Additional information: • 9am – 5:30pm - flexibility to work beyond hours as necessary, • Up to £70k based on experience, • Hybrid: 1 day working from home, • Very competitive benefits This is an exciting opportunity to develop your career in a growing and fast-paced Investor Relations Executive Assistant role. If you have relevant experience, please apply today!

Senior Administrative Assistant Location: London (Hybrid working) Duration: 18 months (potential to extend) Pay rate: £33,800 per annum Hours: 35 hours per week • For GCT Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of GCT Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager), • For HCP contracting for Advisory Boards and ongoing consultancy -HCP contract coordinator. Assistants are responsible for payment follow up of HCPs, • Onboarding new hires – office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment, other activities to support onboarding, • Support various team building activities such as Coffee Club, Breakfast Get-Togethers, Celebrations, • Support travel arrangements for all assigned CDHs; GPCHs and CD(M)Ds tracking travel costs, • Manage calendar for CDHs & GPCHs, • Assist with IT & General issues, • Order IT Equipment and Supplies for assigned CDHs; GPCHs and CD(M)Ds, • Other ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs), • POs must be created locally, • Congress, Global Meeting Registration, • Complete Travel & Expense Reports (CONCUR), • Assists in coordination of C-ISRC related tasks, • Liaising with study team with reminders, • Liaising with CDHs, • Helping to "triage" certain tasks for C-ISRC Lead, • Assisting in timely completion of tasks by Oncology colleagues,, • Maintains strong communications with C-ISRC Lead in relevant DU, • More administrative than stakeholder management, • Requiring experience in Pharmaceuticals or Biotechnology., • Minimum of 5 years' experience

Office & Team Assistant – Mayfair, London £35,000–£40,000 + Travel Allowance + Bonus Full-time | 5 days in the office | 12‑month FTC An exceptional opportunity has arisen for a polished, proactive Office & Team Assistant to join a boutique family office, based in the heart of Mayfair. This role is perfect for someone who thrives in a fast-paced environment, loves being the go‑to person, and takes genuine pride in creating a seamless, welcoming workplace. Reporting into the Head of HR, you’ll become an integral part of the team—supporting operations, office management, and providing hands‑on admin support across the business, to include global travel and diary management. The Role Office Management You’ll be the face and heartbeat of the office—ensuring the space runs smoothly, looks immaculate, and supports a professional working environment. Responsibilities include: • Maintaining high standards of aesthetics, cleanliness, and organisation, • Managing stock, supplies, refreshments, and budget-conscious replenishment, • Welcoming guests and coordinating couriers, deliveries, taxis, and post, • Assisting with office projects, company events, desk planning, AV checks and more, • Supporting new joiner set-up and access requirements, • Working closely with the EA on health & safety compliance Administrative & Coordination Support A varied and busy support remit, including: • General correspondence, printing, scanning & document preparation, • Supporting expenses and basic travel coordination, • HR admin support including diaries, records, and review processes, • Research tasks and ad-hoc projects, • Occasional business and personal errands We’re looking for someone with: • 2+ years’ experience in an office support, administration or team assistant role, • Strong ability to work under pressure and juggle shifting priorities, • Excellent MS Office skills (Word, Excel, PowerPoint), • Immaculate presentation, detail‑orientation and a proactive mindset You will excel in this role if you are: • Warm, professional and a natural team booster, • Highly organised with strong follow‑through and ownership, • Calm under pressure and solutions‑driven, • Reliable, punctual, and committed to supporting a busy team, • Able to work autonomously while knowing when to ask the right questions Interested? If you're looking for a polished office role in a prestigious Mayfair environment—and you love being the person who “makes things happen”—this is a fantastic opportunity to join a supportive, dynamic team.

Company Description Damson Madder, established in 2020 in North London by founder Emma, is a fashion brand driven by bold, distinctive, and sustainable design. With a strong commitment to conscious production and transparency, the company continually evolves to minimise its environmental and ethical impact. Every Damson Madder piece is crafted with enduring quality, created to be worn, loved, and reworn, ensuring a long life beyond current trends. The brand aims to create fashion that balances exciting design with responsibility, becoming a staple in wardrobes for years to come. Role Description We are seeking a highly organised and detail-oriented Wholesale Admin Assistant to provide administrative and operational support to the wholesale team. This full-time, hybrid role is ideal for someone with experience in fashion wholesale and strong systems knowledge who thrives in a fast-paced environment. The role plays a key part in ensuring smooth order processing, maintaining clear communication with retail partners, and supporting effective sales coordination. Acting as a central point of contact for wholesale administration, you will help ensure client satisfaction while contributing to business growth through accurate systems management, proactive communication, and strong organisational skills. Duties And Responsibilities • Process incoming wholesale orders via Joor and Zedonk, ensuring accuracy and timely system updates., • Respond to wholesale inquiries regarding pricing, product details, lead times, shipping information, and after-care., • Assist in onboarding new wholesale accounts and update customer records and databases as required., • Monitor stock levels to ensure accurate availability information for wholesale clients., • Proactively update wholesale customers on out-of-stock items and upcoming shipments., • Handle returns, damages, and shipping discrepancies, ensuring timely resolution., • Track and update shipment statuses, communicating externally with retail partners as needed., • Generate sales invoices, packing lists, and shipping labels when required., • Coordinate samples in collaboration with the buying team., • File and organise wholesale contracts, order forms, and price lists., • Maintain accurate records within CRM systems and order databases., • Assist in preparing sales reports and inventory updates for internal meetings., • Support wholesale buying appointments and showroom preparation., • Manage showroom operations during key selling periods., • Conduct basic market and customer research to support sales strategy, including prospecting potential stockists and new markets. Skills And Experience Required • Previous experience within fashion wholesale or a similar retail environment., • Strong administrative skills, including proficiency in Excel (experience with Joor and Zedonk is advantageous)., • Excellent organisational skills with a high level of accuracy and attention to detail., • Ability to multitask, prioritise effectively, and work well under pressure., • Confident written and verbal communication skills., • Experience maintaining CRM systems and order databases., • Strong problem-solving ability and commercial awareness., • Ability to collaborate effectively with internal teams and external partners., • Personable with the ability to network and build strong client relationships., • Proactive, methodical, and able to contribute ideas and suggestions., • Passionate about Damson Madder, with a keen interest in commercial sales. What We Offer • Competitive salary., • Hybrid working arrangements (2 days from home, 3 in the office)., • Generous staff discount., • Company bonus scheme., • Dog-friendly office environment.

About Us: Outernet London- Why you should consider being a part of our journey… Welcome to Outernet, the UK’s number one most visited cultural destination, and one of the world’s most ambitious entertainment districts, where technology, culture and creativity come together in real time, in the heart of central London. At the heart of the district is The Now Building, a first-of-its-kind immersive space featuring a four-storey, 360-degree 16K wraparound screen. With more than 120,000 visitors passing through each week, it has redefined how audiences experience content, transforming Outernet into the UK’s most visited cultural attraction. But what happens here goes far beyond what’s on screen. Four levels below sits HERE at Outernet a 1,800-capacity live venue hosting concerts, club nights, fashion shows, premieres and cultural moments that shape London’s creative scene. Designed to push sound, light and production to the next level, it has quickly become a benchmark for live entertainment in the capital. Just steps away, on legendary Denmark Street (the historic home of British music culture) The Lower Third continues that legacy. A fiercely independent grassroots venue supporting emerging artists, it combines an intimate performance space, cocktail bar and basement club built for discovery, experimentation and creative freedom. Outernet London isn’t just a collection of venues. It’s a platform for storytelling, a testing ground for new ideas and a workplace where producers, creatives, technologists and operators collaborate to create experiences seen by millions. Whether you’re launching global campaigns, producing live shows or helping audiences discover something new, this is a place where ambitious people can make a real impact. This is Outernet London. Role Overview: We’re looking for an organised and proactive HR Administrator to join our team on a 3‑month FTC, playing a key role in ensuring our HR and office operations run smoothly. In this role, you’ll work closely with and provide essential support to our HR Associate, helping to maintain efficient administrative processes, accurate record‑keeping, and full compliance, particularly across right‑to‑work checks, onboarding, and new starter documentation. You’ll also help shape a great employee experience by coordinating inductions, building positive relationships across the business, and assisting with internal engagement activities such as office socials and lunch‑and‑learn sessions. If you enjoy creating a welcoming, well‑organised workplace and want to contribute to a positive team culture, we’d love to hear from you. Key Responsibilities: • General Administration: Carry out day‑to‑day HR administrative duties, including filing, document management, data handling, and maintaining accurate HR and office records., • Right‑to‑Work & Compliance Checks: Support HR Associate with all onboarding compliance processes, including right‑to‑work checks, contract preparation, reference collection, and ensuring documentation meets legal standards., • Employee Onboarding & Inductions: Assist HR Associate with the full induction process, preparing welcome materials, coordinating training schedules, and ensuring new starters have a positive introduction to the organisation., • Staff Relationships & Support: Build positive working relationships across all teams, acting as a friendly and approachable first point of contact for HR and office‑related queries., • Office Management: Support the Receptionist & HR Associate with the daily running of the office, ensuring the workspace is organised, well‑maintained, and operational needs are met in collaboration with the wider team., • Health & Safety Administration: Assist with the coordination of health & safety processes, including maintaining compliance records, supporting risk assessment updates, and communicating relevant information to staff., • Process & Systems Improvement: Take ownership of setting up, maintaining, and improving HR and administrative processes, systems, and workflows to support efficiency, alongside HR Associate, • Reception & Front‑of‑House Cover: Provide reception cover when required, including managing incoming calls, greeting visitors, supporting door access processes, and ensuring GDPR standards are followed., • Diary & Meeting Support: Assist with diary management, meeting scheduling, and providing occasional PA‑style organisational support to the Senior Leadership Team (SLT) and CEO., • Supplier & Stakeholder Liaison: Communicate professionally with suppliers, service providers, and internal stakeholders to support smooth office and HR operations., • Office Socials & Internal Engagement: Support the organisation of office socials, team events, lunch‑and‑learn sessions, and general internal engagement activities, • Ad‑Hoc Support to Leadership: Provide flexible administrative and organisational support to senior leaders as required, ensuring tasks are completed efficiently and with discretion. Desirable Experience & Skills • Previous experience in an HR Administrator, HR Assistant, or similar administrative role, ideally within a fast‑paced office environment, • Strong administrative and organisational skills, with the ability to manage multiple tasks and maintain accurate records, • Working knowledge of HR onboarding processes, including right‑to‑work checks, contracts, and employee documentation, • High attention to detail and a strong understanding of the importance of confidentiality and GDPR compliance, • Confident communicator with the ability to build positive working relationships across all levels of the business, • Proactive, reliable, and able to work closely with the HR Associate to support day‑to‑day HR operations, • Comfortable using HR systems, Microsoft Office (Outlook, Word, Excel), and digital filing systems, • Exposure to health & safety administration or compliance‑related tasks, • Experience coordinating inductions, training sessions, or internal engagement activities, • Previous involvement in office events, socials, or employee engagement initiatives, • An interest in HR operations and employee experience, with a desire to develop further within HR Our Inclusivity in Action Outernet London is proud to offer equal opportunity in all aspects of employment. We strive to foster a diverse, inclusive, and engaging work environment. We welcome applications from all candidates and look forward to receiving yours.

Executive Assistant - 12 months - 4 days onsite London Duration: 12 months contract Pay: £261.60/day (PAYE) or £310/day (umbrella) Location: London (4 days onsite, 1 day wfh) • Admin support required for 3x Marketing Leaders., • Strong EA experience, • Proven administration skills, • Independently completes the full range of advanced administrative activities in support of an Executive Committee (EC) member or a senior executive heading a large complex business unit or function., • Primarily provides support in completing activities required for the management of multiple teams which are responsible for different but related tasks. The incumbent's tasks are highly diverse and of the highest sensitivity, confidentiality and complexity., • Operates effectively with extensive time management and work method/approach latitude., • Responsible for daily interaction and management of communication with the assigned EC member's or senior executive's direct reports. Interactions are frequently at the leadership level., • Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions., • A commensurately high level of tact, diplomacy and confidentiality are therefore essential along with the ability to modify communication style to suit the audience., • Appropriately and effectively addresses issues of the highest complexity escalated to the assigned EC member's or senior executive's office., • Performs advanced, diversified and confidential administrative duties, requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures., • Many activities completed fall within the professional track of the discipline supported, including beginning level bookkeeping/ accounting and compliance, among others., • Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned EC member or senior executive., • Screens calls and visitors, and resolves inquiries., • Exercises autonomy in anticipating a diverse range of issues often of the highest complexity and troubleshooting these issues as they arise., • Typically conducts administrative assignments of the highest complexity, related to the assigned EC member's or senior executive's attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that are highly sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors., • Performs a high volume of special, diversified, longer-term projects requiring interaction with multiple teams., • Conducts research and compiles, analyses and summarizes information for reports and correspondences., • Leverages own contacts, long-standing relationships and resources, and liaises with senior management on behalf the assigned EC member or senior executive to facilitate information gathering and confirmation of answers., • Reviews and analyses highly complex data and manages highly complex, sensitive situations., • Applies discretion to independently triage the full spectrum of requests, questions and problems directed toward the assigned EC member's or senior executive's office, and appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.

TRAFALGAR RIVER CRUISE ADMINISTRATION ASSISTANT £28,000 PA 60 Buckingham Palace Road, London, SW1W 0AH The Travel Corporation (TTC), a leading travel company comprising of well-known travel brands such as Trafalgar, Costsaver, Luxury Gold, Contiki, Brendan Vacations, Uniworld River Cruising, and Insight Vacations. The Travel Corporation is represented by over 40 sales offices and 10,000 team members globally, whilst serving over 2 million customers annually across more than 70 countries. At The Travel Corporation, we believe that our people are the key to our success, and we are proud to foster a culture of talent development and progression for our team members across our family of brands. We invite you to look at our career’s website () to find out more about the work of The Travel Corporation and our Staff Benefits. THE ROLE: The main function of this position is to provide administrative, financial, and accounting support to the Trafalgar River Ops Team and all other parties involved in delivering the cruise experience, including Suppliers, Experience Directors, Experience Managers, and Local Hosts. This is a highly diverse and dynamic role, offering exposure to multiple areas of the business. In addition to core responsibilities, the successful candidate will support the Transfers Team, assist with Group and Charter enquiries, and contribute to a wide range of daily operational tasks. The role requires flexibility, collaboration across departments, and a proactive, hands-on approach to ensure smooth and efficient operations. KEY RESPONSIBILITIES • Coordinate and finalize Perfect Cruise itineraries for regular and Christmas seasons, ensuring data accuracy prior to season launch and handing over final versions to the Cruise Ops Operation Team., • Manage all service orders for admissions, tickets, entertainment, lectures, hotels, and all other suppliers, including priority and early bookings to ensure service delivery., • Communicate last-minute changes to Suppliers, Cruise Managers, Local Hosts, and ships as needed., • Control the quality and performance of Suppliers, Cruise Managers, and Local Hosts., • Provide support to the Transfers Team, assisting with coordination and administrative tasks as required 2 days a week., • Assist with Group and Charter enquiries in coordination with the Cruise Ops team, ensuring timely responses and accurate handling of requests., • Support daily operational tasks across the department to ensure smooth service delivery., • General administrative duties which can include but are not limited to invoicing queries, deviations, special events/activities, and daily operations., • Assist with administering the Trafalgar Hotel contracts., • Support maintaining an up-to-date HR database for Experience Directors, Experience Managers and Local Hosts. IDEAL CANDIDATE • Understanding of the cruise industry; experience and destination knowledge of European rivers/cities is desirable., • Organised and proactive team player who works autonomously and has outstanding people skills., • Strong interpersonal skills to build relationships with shipboard staff, suppliers, and internal departments., • Tourism or hospitality background and experience dealing with customers and suppliers preferred., • Strong organisational and IT skills (MS Office, presentation software & social media)., • Experience with MarineXchange (MXP) is desired but not essential., • Excellent command of English, both written and verbal; an additional European language (German, French, or Italian) is advantageous., • Excellent communication skills., • Citizen of the U.K. or able to provide proof of eligibility to work in the U.K., • Want to become part of a growing river cruise brand with big growth plans over the next three years. WORKING CONDITIONS • 3 days in the office and 2 days remote, • Monday to Friday, • Department hours: 08:00–18:00 (some seasonal extensions may apply), • Emergency phone: Yes, • Travel requirements: No

Team Assistant Location: London Office Working Pattern: Tuesday to Thursday, office‑based Contract: 12 months FTC Part-time, working 22 hours (9:00am–5:30pm) Salary: £40,000 FTE (£24,000) Our client are a leading global trade association serving the derivatives and financial markets community. With an international membership spanning multiple regions, the organisation supports open and competitive markets, promotes high standards of professional conduct, and works to strengthen the integrity of the financial system. About the Role We are seeking a highly organised and proactive Assistant to provide administrative and organisational support to both the Regulatory Policy Team and Member Relations. This part‑time role is ideal for someone who thrives in a busy environment, enjoys coordinating activities, and is committed to delivering high‑quality support. Key Responsibilities • Act as a central point of contact for both teams, managing diaries, scheduling internal and external meetings, coordinating with venues, and maintaining appointment schedules., • Support the administration of multiple committees and working groups, including CRM updates, scheduling meetings, and preparing and distributing agendas and papers., • Assist Member Relations with the preparation of internal and external reports., • Maintain accurate CRM records and produce associated reports., • Coordinate travel arrangements and prepare travel packs, including itineraries and relevant meeting summaries., • Collate and process expenses., • Provide logistical support for organisation‑hosted events in London, including occasional evening commitments., • Provide cover for the Executive Assistant/Office Manager when required. Essential Skills and Attributes • Excellent knowledge of MS Office, especially Excel., • Confident using CRM platforms., • Strong organisational, time‑management, and interpersonal skills., • A professional, flexible approach with a proactive, can‑do attitude., • High levels of tact, discretion, and diplomacy., • Strong written and verbal communication skills. To apply to the Teams Assistant role please send your CV. Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

Job Title: Assistant Office Supervisor Salary: £35,000 - £38,000 Description: An excellent opportunity has arisen to join a highly respected London law firm. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required. We are looking for someone confident, proactive and service‑driven, with previous experience working in a professional service setting in their general office or facilities team, with some supervisory exposure. The Role As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include: • Managing incoming and outgoing Royal Mail, DX and courier services., • Handling faxes, ensuring timely delivery to internal teams., • Supporting reprographics tasks including printing, scanning, copying and binding., • Conducting stationery checks, placing orders and maintaining stock levels., • Delivering new joiner inductions in the Supervisor’s absence., • Checking and coding incoming invoices accurately and promptly., • Maintaining monthly KPI records and ensuring timely submission., • Supporting meeting room set-ups and liaising with the Reception team., • Assisting with office moves, furniture transfers and maintaining a safe working environment., • Supervising the General Office Assistant when required, coordinating daily cover and managing workloads., • Providing archiving and records support in the absence of the Records Assistant. The ideal candidate will be: • Experienced with a background in a similar operational environment within a law firm., • Able to demonstrate supervisory/line management experience (e.g., overseeing workloads, coordinating rotas)., • Skilled with strong organisation and administrative capabilities., • Confident using MS Office (Word, Excel)., • Comfortable with manual handling (moving boxes, furniture etc.)., • Able to multitask, prioritise under pressure and meet tight deadlines., • Detail‑oriented with sound judgment and business awareness., • Client‑service focused with a positive, proactive approach., • Reliable, disciplined, and a confident self‑starter., • Logical, methodical, and able to follow tasks through to completion., • Approachable, flexible and collaborative. Why Join? This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Position: Senior Executive Assistant, EMEA (Contractor) Role Description This role is a contract assignment at Palo Alto Networks. Contractors will not be employed by Palo Alto Networks but through our trusted staffing partners. • Location - London, UK, • Duration -12 months Palo Alto Networks is a fast-paced, rapidly growing environment that requires the flexibility to "roll up your sleeves" and participate in various capacities to deliver success. In this role, you will report to the Senior Executive Assistant to support C-level executives and drive day-to-day administrative operations. You are expected to handle all duties with a high degree of integrity, professionalism, and confidentiality. The ideal candidate is highly motivated, takes initiative, and is comfortable with ambiguity. You know how to ask the right questions to gain clarity and can drive execution efficiently and proficiently. Your Impact • Executive Logistics: Plan and execute critical meetings, establish agendas, oversee logistics, and manage follow-ups with attendees., • Travel Management: Coordinate dynamic travel schedules, including flight bookings, hotels, visas, and ground logistics., • Communications & Presentation: Consolidate and prepare information and presentations with phenomenal attention to detail and accuracy., • Stakeholder Relations: Maintain the utmost discretion and integrity when dealing with senior-level constituents, including Board members, investors, and internal/external leaders., • Special Projects: Prioritize brainstorming, planning, and execution for special projects, including events, offsites, budgets, and Board meeting preparations., • Global Availability: Remain responsive to the global nature of the business, which often requires availability during non-traditional office hours., • Onboarding Support: Facilitate the onboarding of new employees, ensuring they have the necessary tools, equipment, and resources for their first day., • Vendor Management: Partner with new and existing vendors to initiate privacy reviews and ensure accurate onboarding into internal systems for purchase order execution., • Calendar & Expense Management: Manage and prioritize ever-changing calendars while handling expense reports and tracking reimbursement status for weekly expenses., • Ad-Hoc Support: Coordinate with internal and external teams to support urgent requests, often on short notice.

Administrative Assistant – 6‑Month Contract (London | Start ASAP) Seeking an experienced Administrative Assistant for a 6‑month assignment, starting as soon as possible. This is a fantastic opportunity to support senior leadership, work across multiple teams, and play a key role in the smooth running of high‑level operations. 🔹 Key Responsibilities • Provide comprehensive administrative and executive support across a wide range of tasks, including event planning and logistics coordination., • Support the Director with diary management, scheduling, preparation of complex stakeholder meetings, and organising travel/logistics., • Act as a central communication link between Senior Directors, Managing Directors, Program Directors, VPs, and wider network partners—handling sensitive information with professionalism and discretion., • Prepare materials ahead of meetings and engagements, including briefing packs, presentations, agendas, reports, and logistical documents., • Take meeting notes, track actions, and support project management activities as needed. 🔹 Person Specification • Excellent written and verbal communication skills, with the ability to clearly express ideas, request actions, and support planning and decision‑making., • Strong organisational skills with the ability to manage multiple priorities in a fast‑paced, multi‑geography environment., • Confident analysing data and drawing actionable insights for managers., • High proficiency in Microsoft Office Suite and comfortable learning new digital tools and platforms quickly., • Exceptional attention to detail and strong problem‑solving skills., • Demonstrates discretion, sound judgement, and professionalism when handling confidential information.

Personal Assistant / Office Manager Location: Central London Working Hours: 8:30am – 6:00pm (fully office-based) Employment Type: Permanent About the Company A dynamic and growing investment firm based in Central London is seeking a highly organised and proactive Personal Assistant / Office Manager to join its small, high-performing team. This is an exciting opportunity to take on a broad, hands-on role within a fast-paced and entrepreneurial environment, supporting both business operations and a senior principal. The Role This is a dual-function position combining Office Management and Personal Assistant responsibilities. You will be responsible for ensuring the smooth day-to-day running of the office, while also providing high-level business and personal support to a senior individual. This role suits someone who enjoys autonomy, takes initiative, and thrives in a varied position with both operational and administrative responsibilities. Key ResponsibilitiesOffice Management • Oversee the daily operations of a small but growing office, • Act as the main point of contact for building-related matters, including liaising with tenants and managing requests, • Manage office supplies, utilities, and equipment (e.g., printers and general IT coordination), • Maintain a professional, organised, and efficient working environment, • Contribute to shaping office processes and culture as the business evolves Personal Assistant Support • Provide comprehensive business and personal support to a senior principal, • Assist with the management of multiple residential properties, • Coordinate schedules, logistics, and day-to-day arrangements, • Handle both professional and private matters with discretion and efficiency Administrative & Operational Support • Provide general administrative support across the business, • Manage expenses and assist with tax-related administration, • Coordinate meetings and manage shared spaces such as boardrooms, • Support senior stakeholders and external partners as required, • Manage inboxes, correspondence, and document preparation Candidate Profile • Previous experience in a PA, EA, Office Manager, or similar role, • Highly organised with strong attention to detail, • Discreet, professional, and trustworthy, • Proactive and able to work independently within a small team, • Strong communication and stakeholder management skills, • Comfortable managing multiple priorities in a fast-paced environment Additional Information • The senior principal is London-based part-time, allowing for autonomy and ownership of the office environment, • This role offers long-term potential and the opportunity to grow with the business

KMK are excited to be working on this newly created IR PA role - 5 days office! We are seeking a highly organised and proactive Personal Assistant to provide dedicated support to the Investor Relations Director, Head of Responsible Investment, and an Associate within a fast-paced Private Equity environment. This is a varied and high-responsibility role, ideal for someone who thrives in a dynamic setting and takes pride in delivering seamless administrative and operational support. The successful candidate will be confident managing complex schedules, anticipating the needs of senior stakeholders, and maintaining absolute discretion at all times. Key Responsibilities • Providing comprehensive PA support to the IR Director, Head of Responsible Investment, and Associate, • Managing complex diaries, meetings, and inboxes, often across multiple time zones, • Coordinating detailed travel arrangements, including last-minute changes and international itineraries, • Maintaining accurate and up-to-date records on DealCloud, • Processing expenses efficiently and in line with internal policies, • Acting as a key point of contact for internal and external stakeholders, • Supporting wider IR and Responsible Investment activity as required in a fast-moving environment Skills & Experience • Proven experience as a Team or Personal Assistant, ideally within Private Equity, Asset Management, Financial Services, or a similarly fast-paced professional environment, • Exceptionally organised, detail-oriented, and able to juggle competing priorities, • Confident using CRM systems (DealCloud experience highly desirable), • Strong communication skills with a professional and proactive approach, • Comfortable working under pressure and adapting quickly to change, • High levels of discretion and professionalism What’s on Offer • Competitive salary and bonus, • Opportunity to work closely with senior leaders in a respected Private Equity firm, • A dynamic, collaborative, and high-performing team, • Stunning offices If you’re a polished and adaptable PA looking to step into a challenging and rewarding Investor Relations role, we’d love to hear from you.

C-Suite Executive Assistant Magic Circle law firm is seeking to hire an exceptional C-Suite Executive Assistant to work for the firm’s Global Senior Partner. \n • Very generous salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am to 5:30pm, • Tremendous employee health, wellness, and family friendly benefits, • Subsidised gym membership, • Provide extensive and complex diary and travel management across multiple time zones, • Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs, • Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions, • Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner, • Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground, • Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc., • Previous C-Suite / HNWI level of experience gained from a law firm or professional services environment, • Experience supporting very senior executives, in an Executive Assistant role, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion, • A high level of discretion in handling confidential information, • Strong problem-solving skills and attention to detail, • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels, • Flexibility to adapt to changing priorities and work under pressure, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

PE Global are recruiting for a Senior Administrative Assistant for a global pharmaceutical client based in London on a hybrid basis (2/3 days in the office). Contract duration: 18 months with strong potential to extend or go permanent. Rate: £20.67 per hour PAYE. Job Responsibilities for this Senior Administrative Assistant role: • For Global Clinical Teams Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of GCT Meeting Manager (e.g., set up the date/time of and add team members, study details, program-level document details, maintain GCT meeting manager)., • Support travel arrangements of all assigned Clinical Development Heads, Clinical Medical Directors and Global Program Clinical Heads., • Onboarding new hires – office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment (if applicable), other activities to support onboarding, etc., • Act as Healthcare Provider contract coordinator for Advisory Boards and ongoing consultancy., • Raise POs in a timely fashion. Requirements • 5 years + supporting the pharmaceutical or biotech industry (essential), • Experience supporting a CRO (desirable), • Bachelor’s degree or equivalent administrative experience., • Familiarity with meeting management systems (e.g., GCT Meeting Manager or similar), • Experience with Concur / similar travel and expense management systems. Interested candidates should submit an up to date CV.

13 month Contract- 4th May 2026 - 18th June 2027 London Victoria - Hybrid working ( Monday and Tuesday in office/ 3 days home working) Our client, a leading sporting media broadcasting organisation based in Victoria, is seeking a proactive, adaptable, and personable Office Assistant/ PA to join its Operations team. As a key front-of-house representative, you will act as the first point of contact for all visitors and enquiries, delivering a professional and welcoming experience at all times. Alongside this, you will provide dedicated PA support to the Finance and Legal Directors. Working closely with the Executive Assistant and Office Manager, you will play an important role in the smooth day-to-day running of the office, as well as supporting the planning and delivery of corporate hospitality at some of the UK’s most prestigious horse racing events. This is a varied and evolving position, offering scope to contribute to wider business initiatives and grow within the role. You will have the opportunity to take on increasing responsibility, identify and implement efficiencies, and support improvements that positively impact both internal teams and external stakeholders. There will also be opportunities to attend high-profile horse racing events. Key Responsibilities • Act as the first point of contact for visitors, providing a warm welcome and refreshments, • Manage meeting room diaries, including setup, catering, and preparation for all meetings, • Provide comprehensive administrative and secretarial support to the Finance and Legal Directors, including diary management, correspondence, and scheduling, • Plan, coordinate, and attend corporate hospitality events at UK horse racing fixtures in collaboration with the EA and Office Manager, • Ensure all events run seamlessly, consistently exceeding guest expectations, • Arrange travel, accommodation, and detailed itineraries for the executive team, • Manage incoming post, ensuring timely distribution across departments, • Maintain office supplies, including stationery and weekly provisions, • Support the management of office facilities (IT equipment, mobiles, TVs, printers) in collaboration with the Office Manager and EA Please note that this contract role is only suitable for candidates with a notice period of 1 week or less. Salary will be dependent on experience

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to .

We are excited to offer an opportunity for a Fabric Assistant role to join our Fabric and Trims team on a full-time basis for 6 months. This role will be based in our London office. This role provides dedicated administrative and logistical support to the Fabric function in London, ensuring efficient management of purchase orders, shipments, inventory records and departmental administration. KEY RESPONSIBILITIES Purchase Order & Financial Coordination • Take full ownership of raising and managing purchase orders (POs) for Studio requirements in London., • Ensure all POs are accurately issued, tracked, and updated where required. Verify pricing accuracy against agreed supplier quotations prior to issuing purchase orders., • Liaise directly with suppliers to confirm order details, pricing, and shipment timelines., • Manage invoice processing, ensuring alignment between POs, invoices, and delivered goods., • Request and collect all required shipping and commercial documentation from suppliers upon dispatch to support Accounts processing., • Liaise with the Accounts department to ensure timely reconciliation and payment of invoices., • Request and file technical sheets for all ordered fabrics to ensure accurate internal records. Shipments & Logistics • Take full ownership of fabric-related shipment coordination for London., • Request proforma invoices and required shipment documentation from suppliers prior to dispatch., • Generate shipment labels through the internal system in line with company procedures., • Ensure all shipment details (values, quantities, references) are accurately aligned with internal records., • Monitor inbound and outbound shipments, proactively following up on delays where required., • Onboard new suppliers into the internal system database to enable shipment and PO processing., • Maintain accurate shipment records and tracking information for all London-based movements. Data & Administrative Support • Maintain accurate digital records of purchase orders, invoices, and fabric documentation., • Provide fabric-related data and documentation to internal teams (including sustainability) when requested. Cross-Functional Coordination • Liaise with internal teams on operational fabric matters originating from London., • Act as the coordination point between London and Milan teams to ensure alignment on fabric orders, shipments, and related documentation., • Provide coordination support for fabric-related requests from London-based teams, liaising with Milan where required., • Lead logistical coordination during Show periods, including consolidation of supplier stock, shipment to London, and onward distribution to Milan where required., • Track stock availability, shipment status, and urgent transfers to ensure materials align with Show production timelines., • Manage high-volume, time-sensitive fabric movements during peak periods in collaboration with suppliers and internal teams., • Any other ad hoc tasks required. (Please note this is not an exhaustive list of duties and you may be required to perform additional duties to fulfil the requirements of the role) PROFILE & KEY SKILLS • Minimum 2-3 years’ experience within a fabric, sourcing, or product development environment., • Proven experience independently raising and managing purchase orders and supplier coordination., • Strong understanding of fabric ordering processes, pricing structures, and shipment workflows., • Experience working alongside fabric R&D or product development teams is advantageous., • Ability to work autonomously and manage priorities with minimal supervision., • High attention to detail, particularly in price verification, documentation, and shipment accuracy., • Confident communicator when liaising with suppliers and internal teams. BENEFITS • Staff discounts, • Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.), • Perkbox Discounts and Wellness Hub, • Cycle to work scheme, • Generous annual leave allowance, • Pension Scheme, • Training and hands-on experience, • Opportunities to build new skills and gain valuable industry knowledge Applications are reviewed on an ongoing basis, so we recommend applying early to avoid missing out. Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws. For our privacy statement please visit this link

Owen Reed is looking for a Personal Assistant for a top law firm in London. We are seeking a highly organised, proactive, and professional Personal Assistant to support senior leadership within a dynamic and fast-paced environment. This is a unique opportunity to play a key role in delivering business objectives centred on innovation and growth, while working closely with stakeholders across all levels of the organisation. This position is ideal for a confident and adaptable individual who thrives on variety, demonstrates strong judgement, and is committed to delivering exceptional support. Hybrid working: 3 days in the office, 2 days from home (post-probation) The Role As a Personal Assistant, you will provide comprehensive administrative and organisational support to senior leadership. You will be instrumental in ensuring effective time management, seamless communication, and the smooth coordination of business activities. You will regularly liaise with internal teams, senior stakeholders, and global clients, requiring a high level of professionalism, discretion, and relationship management skills. Key Responsibilities Personal Organisation & Executive Support • Proactively manage diaries, prioritising commitments and acting as a gatekeeper, • Coordinate meetings, including logistics, materials, and hospitality, • Prepare agendas, briefing packs, and meeting documentation, • Attend meetings, take minutes, and track follow-up actions, • Manage inboxes, prioritising and responding where appropriate, • Handle calls, screen enquiries, and manage communications effectively, • Arrange complex travel, accommodation, and detailed itineraries, • Build and maintain strong relationships with clients and internal stakeholders, • Coordinate client meetings and events to a high standard, • Maintain awareness of client preferences and requirements, • Assist with matter opening, client onboarding, and system setup, • Support WIP reporting, billing processes, and invoice management, • Liaise with billing teams and monitor outstanding payments, • Draft, edit, and format documents, presentations, and reports, • Produce high-quality materials for internal and external use, • Support communication distribution and campaigns, • Assist with business plan delivery and project tracking, • Support data analysis, reporting, and process improvements, • Contribute to pitch preparation and coordination, • Maintain templates, documentation, and CV repositories, • Proven experience supporting senior management in a PA role, • Background within a professional services environment preferred, • Advanced Microsoft Word and PowerPoint skills, • Intermediate Excel skills with willingness to develop further, • Strong IT literacy, including document management systems, • Excellent organisational, communication, and multitasking abilities, • High attention to detail with strong analytical thinking, • Professional, confident, and highly discreet, • Strong emotional intelligence and stakeholder management skills, • Proactive, solutions-focused, and self-motivated, • Resilient and able to perform under pressure, • Educated to degree level or equivalent experience

PA to Head of Chambers Due to rapid growth Chancery Court Tax Chambers (CCTC) are seeking a personal assistant with a minimum of two years experience to assist the Head of Chambers. Company Description CCTC is a boutique tax chambers located in Gray's Inn Square, London. We provide UK and international tax and wealth structuring advice to high and ultra-high net worth individuals, business owners, banks, trustees, trust companies, funds, and entrepreneurs. With over 20 years of experience, CCTC specialises in advising clients in situations where confidentiality and privacy are paramount. Our expertise extends from traditional sources of wealth, such as residential and commercial property and family trading businesses, to cutting-edge technologies like Blockchain and derivative crypto-funds. Role Description This is a full-time on-site role for PA to Head of Chambers at CCTC. You will be responsible for day-to-day administrative tasks and personal assistance to the Head of Chambers such as: • Deal with incoming mail and deliveries and coordinate the pick-up and delivery of mail and couriers., • Arranging flights and travel itinerary., • Maintaining records, • Book hospitality and private engagements, • Printing / scanning documents, • Assisting with general office duties eg. making sure stationary stock is full Skills & Qualifications • Excellent organisational and time management skills., • Strong attention to detail and accuracy., • Proficient in Microsoft Office suite (Word, Excel, PowerPoint)., • Good written and verbal communication skills., • Ability to work effectively in a team environment., • A positive attitude, • Prior experience in a legal or financial setting is a plus., • Problem solving skills.

Job Title: Senior Facilities and Security Manager (MAT Cover) FIXED TERM CONTRACT 12 MONTH MATERNITY COVER - Needed ASAP Location: Multi-site (Head Office and retail locations) Department: Operations Reports to: Director of Operations Direct Reports: • Facilities Manager, • Security Logistics Specialist, • Dotted Line: Office Manager and Executive Assistant Purpose of the Position The Senior Facilities and Security Manager is responsible for leading facilities operations, regulatory compliance (health & safety and fire safety), and security across all business locations, including retail sites and Head Office. The role also provides support on basic risk management and insurance-related matters. This position focuses on safeguarding the organisation, its people, assets, and reputation by ensuring all locations are safe, compliant, and operating to a high standard. With support from a Facilities Manager, the role ensures consistent delivery of facilities excellence across all sites. Working closely with cross-functional teams including Retail, Operations, HR, and Inventory, the role ensures a safe, secure, compliant, and resilient operating environment. Key Responsibilities Facilities Coordination & Operational Oversight • Provide strategic oversight of facilities standards and operational readiness across all locations., • Collaborate with the Facilities Manager to ensure sites are fully equipped and operationally effective., • Oversee planned and reactive maintenance at a governance level, ensuring appropriate prioritisation and escalation., • Act as the senior escalation point for facilities-related risks and operational issues., • Monitor contractor and service provider performance, ensuring service level expectations are met., • Partner with internal teams (e.g., IT, HR, Visual Merchandising, Projects) to integrate facilities requirements into operational changes and site updates. Security • Lead and continuously improve the organisation’s security strategy and governance framework., • Oversee rota planning and performance of third-party security providers., • Foster strong working relationships between operational teams and security partners., • Deliver security awareness and training programmes across the business., • Act as the escalation point for security incidents, supporting investigations and follow-up actions., • Provide oversight for events, high-risk activities, and special projects as required. Health & Safety • Provide senior oversight of Health & Safety across all locations, ensuring consistency in policies and processes., • Work with external consultants and internal stakeholders to maintain regulatory compliance., • Oversee statutory safety roles such as fire wardens, first aiders, and emergency response teams., • Lead crisis management in the event of serious incidents, ensuring effective communication and coordination. Planning & Projects • Support office relocations and space planning aligned with business needs., • Collaborate with project teams on new site openings and developments, ensuring security, compliance, and risk considerations are met. Insurance & Risk Management (Supporting the Director of Operations as required) • Assist with insurance documentation, renewals, and data collation., • Support the preparation of operational information for audits and renewals., • Coordinate with brokers and insurers on administrative matters, escalating strategic issues as appropriate., • Track policy timelines and ensure documentation accuracy., • Support incident reporting and related documentation., • Escalate any emerging risks or compliance concerns to senior leadership. Ideal Candidate • Strong attention to detail with an appreciation for high operational standards, • Excellent communication and organisational skills, • Proactive and hands-on approach, • Ability to manage multiple priorities and work under pressure, • Strong team player with the ability to build effective working relationships, • High level of integrity and professionalism

Receptionist with Team Assistant duties. Financial Services. Temp to Perm. Mayfair. £40-45k + generous package. Excellent career opportunity and Team Assistant training. Mayfair Financial services firm are seeking a polished and passionate Receptionist who takes pride in delivering a first-class front of house experience and is keen to grow into wider Team Assistant support over time. This front-of-house focused position, with broader Team Assistant responsibilities, would suit a polished and professional individual who has previously worked within a prestigious corporate or financial services setting and is keen to take on a more autonomous, varied role. The business is happy to train the right candidate who demonstrates a natural five-star service approach, strong initiative and a genuine desire to grow. As the face of the office, you will manage reception duties with warmth and professionalism, ensuring the day-to-day running of the office operates seamlessly. You will also play a key role in supporting high-profile meetings and events, overseeing office supplies, coordinating post and facilities requirements, and assisting with overflow administrative support. Benefits include: • Core hours of 8:45am – 5:30pm, • Stunning Mayfair office environment, • Salary of £40,000 – £45,000 (or temporary equivalent), • Once permanent- eligibility for a generous discretionary bonus, private medical cover, travel insurance and wellbeing allowance.

ACCOUNT MANAGER | PRIVATE CLIENT SUPPORT COMPETITIVE SALARY | LONDON | GROWING WEALTH MANAGEMENT FIRM This is a fantastic opportunity for an ambitious and detail-driven professional to step into a client-facing support role at the heart of a growing discretionary wealth management business. Our client is an established and expanding firm with a strong private client offering, and they are looking for a capable Account Manager to join their London team. If you have a solid grounding in wealth management administration, whether as a Private Client Administrator, Wealth Manager Assistant, or Junior Paraplanner, and you thrive in a fast-paced, high-standards environment, this could be a genuinely exciting next step. The role: • Serve as the primary point of contact for account management and administrative matters across the private client team, • Prepare bespoke investment proposals for prospective and existing clients, • Assist with the preparation of investment order books and bulk trade execution for model portfolios, • Handle a variety of client queries under the supervision of senior relationship managers, • Carry out daily portfolio administration, including monitoring cash balances, responding to corporate actions, and rebalancing portfolios to agreed mandates, • Prepare and review monthly marketing documents distributed to clients, • Maintain the high-risk asset approval list and support compliance and performance reporting, • Assist relationship managers with ad-hoc projects as required What we're looking for: • At least 3 years' experience in an administrative role within a wealth management environment, • Junior Paraplanner experience is a distinct advantage, • Strong working knowledge of AML, KYC, and due diligence requirements, • Impeccable attention to detail and excellent time management, • Strong written and verbal communication skills, with experience in report writing desirable, • The ability to work independently and collaboratively, prioritising effectively to meet deadlines, • Relevant industry qualifications preferred but not essential What's on offer: • Competitive salary dependent on experience, • The opportunity to join a growing business, • A collaborative and professional team environment in a central London office This is a role for someone who takes pride in their work, understands the demands of private client wealth management, and is ready to grow with a business that values precision, professionalism, and client service above all else. If this sounds like you, get in touch, we'd love to have a conversation.

Graduate Receptionist / Team Assistant | Finance / Private Equity London | Hybrid | Full-time £35,000 – £40,000 + strong benefits | Permanent ISE Partners are working on a fantastic opportunity for a polished, professional and high-potential graduate who is looking to build a long-term career within a corporate finance / Private Equity environment. This role suits someone with 1–3 years’ experience as a Receptionist, Team Assistant or Junior EA in a corporate environment, who enjoys being front-facing but is equally confident providing administrative support to an investment team. The role This is a hybrid position combining reception coverage (09:00–18:00, Monday to Friday) with Team Assistant support to a group of 4–5 Executives / Investment professionals. You’ll share reception responsibilities with one other receptionist and play a key role in the smooth running of a professional, high-end office. Candidates currently on notice are also very welcome to apply. What you’ll be doing Reception & office coordination • Acting as the first face and voice of the business, welcoming high-end clients with confidence and warmth, • Answering and screening calls in a professional, efficient manner, • Managing meeting rooms and Outlook calendars, • Setting up meeting rooms and coordinating teas, coffees, breakfasts and lunches, • Ordering taxis, couriers and managing deliveries, • Maintaining a polished reception and meeting room environment, • Ordering stationery, bottled water, groceries and daily staff lunches, • Handling post, incoming and outgoing, • Supporting wider office operations when required Team Assistant / Junior EA support • Providing day-to-day administrative support to Executives, • Scheduling meetings and calls via Outlook, • Arranging domestic and international travel, • Processing expenses, • Maintaining organised files and documentation, • Assisting with Accounts Payable, including invoice scanning and uploads, • Supporting compliance administration such as FCA binder updates, • Working collaboratively with other EAs to provide cover during busy periods and absences About you • Graduate-calibre with 1–3 years’ solid experience in a corporate environment, • Professional, articulate, well-presented and confident dealing with senior stakeholders and clients, • Strong organisational skills and attention to detail, • Comfortable juggling reception duties with administrative support, • Working knowledge or exposure to finance / Private Equity highly desirable, • Confident using MS Word, Excel, PowerPoint and Outlook, • A roll-up-your-sleeves attitude with a genuine desire to learn and grow The package • Base salary of £35,000 – £40,000, • Annual performance bonus, • Employer pension contribution of 15%, • Comprehensive benefits including medical, dental, travel insurance, income protection and life cover, • Professional, corporate working environment and professional attire If you’re looking for a role where you can represent a business at the front door, build trusted internal relationships and develop your EA skill set, this is a brilliant next step.

Owen Reed is looking for a Records Management Assistant for a top law firm in London. The Records Management Assistant provides day-to-day operational support to the delivery of the records management function, ensuring the accurate handling, storage, tracking, and retrieval of matter files, deeds, wills, and other firm records. The role helps maintain high standards of information governance, client service, and operational efficiency. Summary of Role Records Storage, Processing & Maintenance • Assist with indexing, scheduling, and preparing items for off-site storage, • Maintain accurate data entry in the firm’s records system, • Support routine audits of stored materials to ensure accurate cataloguing and compliance Record Retrieval & Delivery Coordination • Process daily recall requests to agreed operational timeframes, • Liaise with external storage providers, ensuring efficient and timely handling of all recalls Search & Support Services • Assist in locating required physical records, • Provide basic guidance to internal users on:, • Requesting items through the records process and system, • Correct categorisation, storage, and retention practices Information Governance & Compliance • Follow firm policies on data retention, records handling, and information security, • Support the senior team during retention reviews, scanning projects, and destruction actions, • Escalate discrepancies or compliance concerns promptly Workplace Services Support (Flexible Duties) As part of the wider Workplace Services function, the role may be required to support: • Reception cover (visitor management, telephone handling, service desk support), • Meeting room setup, stationery replenishment, and general office housekeeping, • Mailroom and package handling activities, • Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events, • The Workplace Service Manager in day-to-day general facilities tasks, including but not limited to reactive maintenance reporting and external contractor supervision Skills and Experience Essential • Strong organisational skills and excellent attention to detail, • Comfortable working with both physical records and digital systems, • Good communication skills and a helpful, service-oriented attitude, • Ability to follow procedures reliably and maintain confidentiality Desirable • Previous experience within a legal or professional services records environment, • Familiarity with document management or records management systems, • Understanding of data protection principles Key Competencies Accuracy & Organisation – Ensures records are logged and handled correctly at all times Service Delivery – Provides polite, responsive support to internal stakeholders Teamwork – Works collaboratively within both records management function and Workplace Services Adaptability – Willing and able to assist with non-records duties when required

Job Description Title: Deputy Store Manager Reports To: Store Manager Company Overview Founded in Paris in 1948, Longchamp is a world-renowned luxury brand celebrated for its exceptional craftsmanship, fine leather goods, and modern Parisian design. From iconic handbags like the Le Pliage® to elegant accessories and ready-to-wear collections, Longchamp blends tradition with innovation. With boutiques in over 80 countries, the brand offers an elevated shopping experience grounded in French heritage and global appeal. As a key member of the boutique leadership team, the Assistant Store Manager plays a vital role in supporting the Store Manager to lead business operations, deliver exceptional service, and drive team development. This position helps to maintain Longchamp’s standards of excellence across all areas of boutique performance. Values & Culture Longchamp embraces five core values: • Elegance – Providing a refined and polished customer experience, • Authenticity – Acting with honesty and professionalism, • Creativity – Encouraging innovation and fresh thinking, • Quality – Striving for excellence in service and product, • Sustainability – Committing to thoughtful, responsible business practices The Deputy Store Manager supports a culture of integrity, performance, and team collaboration, ensuring that every customer experience reflects Longchamp’s luxury heritage. Job Purpose To support the Store Manager in all aspects of boutique management—including sales performance, team leadership, operations, and client engagement—while acting as a role model of Longchamp’s values and standards. The Assistant Store Manager leads day-to-day floor operations and ensures smooth, efficient, and client-centred service. Key Responsibilities Team Leadership & Development • Lead and motivate the sales team during daily operations, • Support recruitment, onboarding, and training of team members, • Conduct daily briefings, performance coaching, and mentorship, • Create a motivating environment focused on team growth and development, • Act as the Store Manager in their absence, ensuring leadership continuity Client Experience & Clientelling • Maintain the highest standard of personalized luxury service, • Encourage and monitor CRM engagement, including new client capture and VIP retention, • Resolve elevated client concerns with professionalism and brand alignment, • Coach staff on building long-term customer relationships through exceptional service Sales & Commercial Objectives • Support the achievement of daily, weekly, and monthly sales goals, • Monitor individual and team KPIs; drive improvement through action plans, • Identify commercial opportunities on the sales floor and in client behaviour, • Ensure full engagement in store campaigns and product launches Operations & Compliance • Oversee stock management, deliveries, and transfers, • Ensure store opening, closing, and cash-handling procedures are executed properly, • Uphold loss prevention protocols and ensure audit compliance, • Assist with workforce planning and administrative tasks as delegated Visual Merchandising & Brand Representation • Ensure consistent adherence to visual merchandising guidelines, • Collaborate with VM team to execute floor set changes and in-store animations, • Maintain a premium environment reflective of the brand’s aesthetic, • Support the integration of marketing and visual initiatives into the store experience Skills & Qualifications • 3–5 years of experience in luxury or premium retail, • At least 1–2 years in a supervisory or assistant management role, • Strong leadership and coaching skills, • Proficiency in sales reporting, CRM, and inventory systems, • Excellent communication and interpersonal abilities, • Fluent in English; other languages a plus, • Proficient in MS Office and retail POS platforms Person Specification • Professional and refined presence with a client-first mindset, • Solution-focused, adaptable, and calm under pressure, • Motivated by results and team success, • Leads by example with integrity and consistency, • Flexible and willing to work evenings, weekends, and holidays as needed Key Performance Indicators (KPIs) • Achievement of store and individual sales targets, • Client retention, CRM capture rates, and VIP contribution, • Mystery shopper results and client feedback scores, • Staff training completion and performance progression, • Inventory accuracy, stock loss, and shrink prevention, • Compliance with visual standards and store audits, • Floor efficiency and productivity (coverage, conversion, ATV, UPT) Benefits · Competitive salary · Monthly and annual performance bonuses · Enhanced pension contribution · Generous holiday allowance after qualifying period · Private health cover after qualifying period · Enhanced Maternity, Paternity and adoption pay · Staff discount Longchamp is committed to fostering inclusive, diverse, and equitable work environments, recognising the value of a diverse workforce in driving innovation and performance. The company prioritises diversity in its hiring process, focusing on the inclusion of diverse perspectives and experiences. With a global presence, Longchamp promotes a culture that values authenticity and individuality, committing to equal employment opportunities for all employees. This approach aims to empower employees, enabling them to reach their full potential and encouraging their personal and professional growth.

Title: Receptionist Location: Dartford - *must be able to travel to Maidstone/Lakeside on occasion Hours: 40 hours Salary: £25,400 Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology. For over 35 years, millions of patients have trusted Optical Express with their eye care. As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our Surgeons undertake more laser procedures collectively than any other provider. We look after thousands of patients in our clinics every week and it’s a privilege to transform the lives of so many. The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity. The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet. Due to continued growth, a fantastic opportunity has arisen to join Optical Express as a Healthcare Assistant (Surgery Assistant). The role involves travelling to cover other Optical Express surgery clinics and weekend working. Key Responsibilities and Accountabilities: This is a dual role covering both the Reception desk and Surgery. Following appropriate training, supervised practice and competency achievement assessments, you will be able to undertake all designated roles within the surgery team working across two surgical specialities: laser vision correction department (LVC) and ophthalmic (IOL) theatres. You will also be responsible for the following: • Pre-operative testing; conducting tests prior to examination and treatment and assisting during the consent appointment process, including providing information to patients prior to their IOL or LVC procedure., • Patient discharging; instructing the patient pre and post procedure on the care of the eyes, updating medical records, making follow up appointments., • Laser technician; preparation and calibration of the lasers, understanding data, loading and transferring data, safe running of the lasers., • Co-ordinating: Controlling patient flow on the day of the consent appointment and surgery appointments to ensure minimum waiting times for patients and managing queries., • Assisting the surgeon during consent appointments and treatments – acting as scrub assistant (LVC only); taking notes for the surgeon; instilling eye drops., • Undertaking the role of ‘HCA’ (Healthcare Assistant) in IOL theatre to assist the surgical team and patients during surgery and associated tasks such as decontamination of instruments., • Actively participating in the end of treatment day activities; updating patient files, filing, compiling ‘end of day’ reports for head office, cleaning the department, stock and lens ordering., • Reporting untoward incidents – taking an active role in patient safety issues and quality and risk management. Receptionist duties include: • Covering the reception area, maintaining a priority for incoming calls at all times, • Take clear and concise messages, • Communicating all messages promptly and accurately, • Provide administrative support to the Manager, • Maintain stationery stocks and oversee the ordering of new supplies, • General reception duties as and when required Essential Skills • Excellent communication and presentation skills, • Ability to absorb and convey highly technical information, • Adaptable with a flexible approach to work, • Excellent time management skills and ability to prioritise tasks, • A confident and professional individual who has fantastic organisational skills, • Excellent telephone manner, • Demonstrate confidentiality, integrity and discretion What’s in it for you? • A market leading salary, • No night shift, • State of the art, modern working environments, • 29 days annual leave per year, • Pension scheme, • Free Laser Eye Surgery and Intraocular Lens Surgery, • Free eye tests, • Discounted prescription eyewear and sunglasses, • Generous Optical Express friends and family discount scheme, • Ongoing training and development opportunities, • An accessible management team and transparent management structure, • Working in a larger clinical team means less pressure on our staff and more time to spend with our patients, • Full visibility of 6 week rota Please apply now by uploading your CV. This is a fantastic opportunity to join a global organisation where you will have the opportunity to grow and develop within a professional working environment. Optical Express is an equal opportunities employer