Administrative assistant jobs in Raleigh, North Carolina - Page 2Create job alerts

Job Description We are seeking a BILINGUAL (spanish speaking) Chiropractic Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the office/team running smoothly and efficiently. This is a full time position working ~35 hours per week. We need an enthusiastic, motivated, organized, responsible, happy, caring team member that is looking to work with a small team to create a great environment for our awesome patients. You must be a team player that gives 110% and is willing to learn and take advice and create great working relationships. If you feel like this is your style, you are ready to take on a new adventure, then please send your resume and let us meet with you soon! We will ask for a personal interview and a working interview! Responsibilities: • Handle administrative duties in a timely manner, • Perform routine clinical tasks to support chiropractic team, • Communicate with insurance companies for proper billing procedures, • Help with P.T/Exercises, • Marketing-Internal, • Scheduling and managing follow through patient treatment plans, • communicating via email, text and phone with new and existing patients, • Personal injury cases-attorneys, at-fault insurance companies, billing, follow up, • Collections, • Electronic Health Record system training, input, daily reporting, • Previous experience in healthcare is ideal but not mandatory, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment, • Outgoing, • Health oriented, • Considers preventative health solutions, • Be able to work evening hours (until 6:30-7 P.M Mon-Thurs)Company DescriptionWe are a family friendly clinic that thrives on finding the cause to a patients problems, helping them to make the right choice to correct the underlying cause of their problem(s). We are laid back but very efficient in the operation of how we manage patients and the daily flow. We have a healthy mindset and strive to be role models for our patients. We do ask that you are eager to engage and promote chiropractic and learn to find its principles meaningful and adaptable. We look forward to meeting you soon!We are a family friendly clinic that thrives on finding the cause to a patients problems, helping them to make the right choice to correct the underlying cause of their problem(s). We are laid back but very efficient in the operation of how we manage patients and the daily flow. We have a healthy mindset and strive to be role models for our patients. We do ask that you are eager to engage and promote chiropractic and learn to find its principles meaningful and adaptable. We look forward to meeting you soon!

Job Description Job Title: Sales & Marketing Assistant/Move-In Coordinator Supervisor Title: Property Manager Job Summary: This position is responsible for assisting with coordinating the community’s marketing, leasing, and renewal strategies to achieve occupancy, revenue, and resident retention goals by performing all activities related to leasing to new residents, providing resident satisfaction throughout the term of the lease, and securing resident lease renewals. Essential Responsibilities: • Must be able to interpret the regulatory documents for properties under various programs such as Hud Insured Loan requirements, Land Use Agreements under the Low-Income Housing Tax Credit Program, Bond Programs, ADU, and similar local and state programs., • Must be able to identify and calculate the correct income, rent and utility allowances that apply to each program and location and monitor for compliance with any program restrictions. Should be familiar with the use of alternative utility allowances for maximum rent potential., • Must be experienced in audit corrections and responses to regulatory agents., • Performs all sales and leasing activities to achieve the community’s revenue and occupancy goals by greeting and qualifying prospects, conducting community tours and showing apartments, processing applications, credit screening, and criminal background checks, preparing the lease and move-in package, and ensuring a smooth resident move-in and lease signing., • Inspects apartments prior to resident move-in and ensures apartments are in move-in ready condition and schedules any outstanding item to be addressed with the maintenance team., • Stays informed about current market and competitor conditions that may impact the community’s occupancy and sales results, develops and implements short- and long-term marketing plans and goals to sustain occupancy, and follows the community’s established policies related to concessions, specials, and other programs to boost occupancy., • Designs and executes marketing activities to create and drive traffic to the community, including implementing resident referral and employer outreach programs, using internet marketing tools (Craigslist, Facebook, e-mail, and other websites), and following other community-specific marketing plans, drives, and special programs., • Uses the on-site property management software (OneSite, Yardi, etc.) to track apartment availability, record traffic and leasing activities, manage resident and prospect data, and capture critical demographic and other information about existing and future residents., • Ensures that the community and show units meet the Company’s standards for show quality by daily inspecting the marketing corridor and leasing tour, communicating maintenance and upkeep needs to the community’s maintenance team members, merchandising and ensuring a physically appealing show unit and/or model and amenities, and preparing the leasing office for daily leasing activities., • Follows-up with prospects and new residents to ensure satisfaction by sending e-mail, thank-you notes, and cards or making telephone calls or other contacts to finalize decisions to lease and/or renew., • Executes and performs activities in support of the community’s lease renewal program by preparing lease renewal letters and packages for residents, meeting with and contacting renewing residents in advance of move-out dates and ensuring that lease renewal documents are signed and implemented on time. 1. Completes various accounting, financial, administrative, and other reports and performs other duties as assigned or as necessary. Organizational Responsibilities: • Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s)., • Practices proper safety techniques in accordance with Company, community, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s)., • Identifies areas for improvement and offers suggestions to improve the community’s efficiency, profitability, and productivity., • Keeps abreast of current changes in technology, leasing and sales tools, processes, and standards within the industry and area(s) of responsibility by attending internal and external training programs and by accessing other sources of information and applies knowledge and practices to area(s) of responsibility. Working Conditions: • Incumbents work in an office environment, but also may have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous. Physical Demands: • Incumbents must be able to physically access all exterior and interior parts of the community and amenities., • Incumbents must be able to stand, walk and/or sit for extended periods of time and push, pull, lift, carry, or maneuver weights of up to twenty (20) pounds independently and fifty (50) pounds with assistance., • Routine, local travel may be required to attend training classes, conduct market research, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position., • Must be able to work a flexible work schedule, which includes weekends and/or holidays Required Licenses or Certifications: -Incumbents must have all licenses and/or certifications as required by State and Local jurisdictions -Incumbents must have valid driver’s license to operate a golf cart on property. Knowledge, Skills, Abilities: -Working knowledge of LIHTC and HUD programs required. -Demonstrated ability to read, write, and communicate effectively to comprehend and complete legal documents, sell and explain apartment features, and answer questions. -Demonstrated ability to apply sales skills, such as generating sales leads, conducting sales presentations, qualifying prospects, and closing. -Demonstrated proficiency in word processing, property management software (preferably Yardi and/or One Site), and spreadsheet management programs in order to complete required reports and employment documents. -Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percent’s in order to complete financial records, budgets, and other fiscal reporting information. -Proficiency and fluency in using the internet for marketing, advertising, and sales-related circumstances, including using Craigslist, Google and other search engines, and navigating the internet and websites. -High School diploma, GED or an employment history that demonstrates the application and usage of a sales, marketing, internet and customer service background sufficient to resolve customer complaints and issues and complete financial records, documents, and reports. #ZR

Job DescriptionBusiness Development Coordinator Location: Raleigh, NC Employment Type: Full-Time About the Role We’re looking for a motivated, curious, and detail-oriented Business Development Assistant& to join our growing team. This entry-level role is perfect for someone eager to launch their career in sales, marketing, or business development. You’ll learn how to generate leads, build relationships, and contribute to real revenue growth while gaining hands-on experience in a fast-paced, collaborative environment. You’ll work closely with the sales and marketing teams to identify opportunities, craft outreach strategies, and support client engagement efforts that drive measurable results. What You’ll Do * Research target companies, industries, and decision-makers to identify new business opportunities. * Build and maintain prospect lists for outbound campaigns. * Support the sales team with outreach, follow-up, and CRM updates. * Draft messaging for LinkedIn, email, and sales collateral. * Assist with proposal preparation and meeting follow-ups. * Learn and use tools such as Salesforce, HubSpot, and LinkedIn Sales Navigator. * Track performance metrics and help improve outreach strategies. * Collaborate cross-functionally with marketing and operations teams to align goals and initiatives. Who You Are * Enthusiastic about starting a career in business development, marketing, or sales. * Strong written and verbal communicator with a professional, approachable style. * Highly organized, detail-oriented, and proactive. * Comfortable speaking with clients and building relationships. * Eager to learn and grow in a dynamic, fast-paced team environment. * Bonus: Familiarity with Excel, HubSpot, or LinkedIn Sales Navigator. Qualifications * Bachelor’s degree in Business, Marketing, Communications, or a related field (preferred, not required). * Prior experience in customer service, inside sales, or administrative support is a plus. * Strong research, organization, and multitasking skills. What You’ll Gain * Comprehensive training and mentorship in B2B sales and marketing. * Exposure to lead generation, CRM management, and client relationship building. * Hands-on experience directly contributing to company growth. * Opportunities for advancement based on performance. * A collaborative, growth-minded team culture with room to make an impact. Perks * Career development and advancement opportunities * Performance-based bonuses * Team events, workshops, and networking opportunities * Modern office environment in New York City

Job DescriptionPOSITION SUMMARY: Responsible for interviewing, referring and hiring applicants for clerical, technical, administrative, clinical and management positions throughout the Company. This position requires an emphasis on both clinical ancillary staff hiring (medical assistants & front desk) as well as provider recruitment (physician assistant, nurse practitioners and physicians). Considerable skill in interviewing techniques, a good knowledge of all specialized functions, an excellent knowledge of clinical functions, a basic understanding of the Company's organizational structure as well as knowledge of personnel policy and procedure and federal and state laws regarding employment practices. DUTIES AND RESPONSIBILITIES: • Determines marketing & recruiting approaches through recruitment planning; provide counsel and direction to hiring leaders., • Recruits qualified candidates state-wide and coordinates the development of strategic and comprehensive recruitment plans in accordance with the needs and goals of the company., • Reviews and analyzes the information provided on a prospective employee's application form/resume, • Conduct interviews, • Provides detailed information to candidates regarding the company compensation plan, • Creates offer letters, • Extends and negotiates offers of employment as needed between candidate and leadership, • Follows up with the candidate throughout recruitment process., • Assists with the background check and drug testing process, • Coordinates with other departments such as credentialing to confirm candidate’s qualifications,, • Maintains recruitment metrics including accurate and detailed records of efforts and results, • Assists in managing relationships with external vendor partners (recruiting vendors and platforms, temp employee vendors, community schools, etc.)., • Manages all aspects of the recruiting systems, such as the ATS, • Manages the recruitment process to ensure compliance with all EEO and OFCCP laws, • May attend recruitment events such as career fairs and conferences as needed, • Strives to embody FastMed’s core values of STAT (Service, Teamwork, Accountability, Transparency) and embrace FastMed’s philosophy of Compassionate Hospitality, • Other duties as assigned QUALIFICATIONS: • Bachelor's degree, • Minimum (5) years of recruitment experience, preferably within healthcare, • Previous Healthcare experience requiredSKILLS:, • Strong communication skills, • Strong decision-making skills, • Flexible and able to change direction quickly, • Understanding of recruitment marketing strategies, • Advanced understanding of human resources policies and practices, • Effective time management skills and organizational skills, • Motivated self-starter with a strong sense of urgency, • Ability to work independently and with a team, • Thorough problem-solving skills, • Working knowledge of social media, • Working knowledge of employer branding methods, • Technological proficiencyThis role may be worked remotely within North Carolina or as a hybrid position within our corporate office in North Carolina. If remote, occasional travel to the corporate office for training or meetings is required as well as occasional travel to attend recruitment events.

Job Description The School Administrative supports the Director in maintaining a safe, organized, and high-quality preschool environment. This role ensures that all student and teacher files are up to date for licensing and accreditation, Help keep up the licensing and accreditation. Assists with compliance tasks, helps maintain school organization and cleanliness, and supports daily operations, events, and communication.

Job DescriptionWe are looking for a highly organized and proactive Administrative Assistant to join our team in Knightdale, North Carolina. This is a long-term contract position, ideal for someone who thrives on providing exceptional support and ensuring smooth office operations. The successful candidate will play a key role in managing administrative tasks and assisting senior staff with day-to-day activities. Responsibilities: • Coordinate and manage schedules, appointments, and meetings to ensure efficient time management., • Prepare and distribute detailed meeting minutes and regularly scheduled reports., • Maintain an organized filing system for records and documents to ensure accessibility., • Update and enforce office policies and procedures to maintain compliance., • Research vendors, negotiate deals, and manage the ordering of office supplies., • Arrange travel plans, including booking accommodations and transportation., • Process and reconcile expense reports in a timely and accurate manner., • Serve as the first point of contact for visitors and provide general assistance., • Collaborate with executive and senior administrative assistants to address requests and queries from management.• Strong proficiency in answering inbound calls and managing email correspondence., • Proven experience in delivering excellent customer service., • Skilled in data entry with attention to detail and accuracy., • Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word., • Ability to schedule appointments effectively and manage calendars., • Excellent organizational and time-management skills., • Strong communication skills, both written and verbal., • Ability to handle multiple tasks in a fast-paced environment.

Job Description Direct Hire, Administrative Assistant / Client Service Coordinator Fully Onsite Position - Half Day Fridays (Office Closes at Noon) Salary: $50,000 - $60,000/annually No medical benefits offered, but highly competitive 401K plan Summary of responsibilities This position provides administrative support to primarily one financial advisor, interfacing with clients and maintaining operating efficiency with paperwork and software programs. This is a full-time, 100% in-the-office position. Principal responsibilities • Complete all forms correctly and submit them in a timely manner, • Electronically file client statements, correspondence, and agreements so that all client filing is completed in a timely manner, • Track pending business paperwork; update pending business summary sheet for advisor’s attention when documents are outstanding; track and tally all outstanding work weekly, • Handle phone calls from clients, when appropriate; transfer calls to advisor, when required, • Interact with and update the client management system, • Perform mail merge for mailings, as directed by advisor, • Interact with and access the resources of our home office support staff efficiently, • Make recommendations to systematize and improve office functioning, • Regularly review Commonwealth news items, technology updates, and e-mail communications; report pertinent information back to advisor, • Ensure all administrative compliance requirements are met on time, • Ability to independently travel via airplane out of state, at company expense, once every year or so for 2-3 days for training, • Ability to independently travel via car to New Bern, NC for 1-2 days per visit for a likely maximum of 3 such trips in the first year and one or two such trips in subsequent years. Required knowledge/skills/competencies • High attention to detail, • Five years’ experience in an administrative role or three years’ experience in financial services, • Demonstrated ability to work in fast-paced environment, • Superior organizational skills, • Sufficient patience to do repetitive work correctly, • Ability to fill out forms exactly, • Proficiency in MS Office 365 Suite (e.g., Word, Excel), • Ability to follow directions precisely

Job Description We are currently seeking a full-time Administrative Assistant to join our amazing Team. We are a Family Law firm in Cary, North Carolina. We protect smart people from making stupid decisions when getting divorced. We are looking for a sympathetic listener who has outstanding communication skills to add to our Team. You must be able to communicate empathy in person and over the phone, as well as have the ability to triage calls and visitors. We need someone who is patient, helpful, and supportive. Our growing Firm desires a multitasker who delivers a great first impression. We pride ourselves on our excellent relationships with clients, professional partners, and the community. Exceptional client service is always expected. You must be a Team player. We put a strong emphasis on Firm culture and having a Team approach. Our office is open Monday - Friday from 8:30 a.m. to 5:00 p.m. This is a full-time, in-person position. What Sets our Firm Apart from all the others: • An Awesome Team Environment., • Competitive salary., • Opportunities for professional growth and development., • Three weeks of paid time off., • Paid holidays., • 401(k) Retirement Plan., • Employer pays 100% of Health Insurance., • Employer contributions to an HSA Plan., • Employer-paid Long Term and Short Term Disability Insurance., • Life Insurance paid by Employer., • Paid Maternity and Paternity Leave., • 1-on-1 meetings with the C-Suite monthly., • Lots of Additional Perks! When applying, please submit a resume and cover letter. In the cover letter, let us know what you think it takes to be an exceptional Administrative Assistant at our Firm. Also, let us know what you are looking for in a job and why you think you would be a good fit. Compensation: $40,000 - $50,000 yearly including a generous benefits package Responsibilities: • You will be the first point of contact for Clients and potential Clients with the firm, • You will receive visitors in the office, whether they arrive in person or by telephone, • Our Administrative Assistant meets and greets visitors and maintains the standards and protocols prescribed by the management team, • You will be answering basic questions about the Firm, such as our physical address, directions, parking, email addresses, and fax number, • You will take, receive, and log messages, payments, mail, packages, and deliveries, ensuring timely delivery to the appropriate Team member, • You will perform administrative tasks as needed by the Team, • We are looking for someone who can achieve goals consistently and efficientlyQualifications:, • Prefer candidates with a Bachelor’s Degree, • The Administrative Assistant must have the ability to operate a business phone system and basic office equipment, • Must be knowledgeable and proficient with the Windows Operating System, Microsoft Word, and Outlook, • Experience with law practice management software is a plus, but not required, • The ideal candidate has prior customer service experienceAbout Company We specialize in helping people make smart decisions that lead to better results for all involved, whether you are starting a relationship, ending a relationship, or are already divorced. We work hard but have fun along the way. Our tagline, “Not your typical law firm,” applies to our workplace, too. We push boundaries, actively market our firm, and only work with clients who align with our values. We encourage our employees to have a life outside work, believing well-rounded lives make us all more successful. We’re a data-driven firm that loves systems. We focus on causes that lead to effects, using systematic hiring, onboarding, and training processes to help you succeed. Once hired, you’ll undergo rigorous training to learn about the firm’s policies, systems, and procedures. But training doesn’t stop there—we offer in-house workshops, support personal development, and provide opportunities for continued learning and growth.

Job DescriptionDescription: The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve. We are actively seeking qualified candidates for the Administrative Assistant position to join our award-winning team. Great Reasons to Join: • 10x Employee Voted Top Workplace, • Highly Competitive Wage, • Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness), • $15k Company Paid Life Insurance, • 401(k), • Employee Stock Ownership Plan (We are 100% employee owned), • Training and Support, • Paid Time Off and Paid Holidays, • Advancement Opportunities, • Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change. Position Summary: The Administrative Assistant will provide high-level administrative support to the SVP, Regional Manager. Position Responsibilities: • Manage SVP’s calendar and schedule all appointments., • Coordinate communications, including taking calls, responding to emails, and interfacing with clients., • Schedule on and off-site meetings, training, and events, which may include coordinating invites, details, and catering., • Book travel and reconcile related expenses., • Create presentations and reports as required by the SVP., • Liaise with SVP’s direct reports to handle requests and queries from senior managers., • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents., • Receives incoming communication or memos on behalf of SVP, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff., • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping., • Additional duties as assigned. Qualifications: • Required: High school diploma., • Required: At least four years of related experience., • Preferred: Bachelor’s degree in business administration or related field. Physical Demands: • Must be able to sit at a desk and/or computer for prolonged periods of time., • Must be able to occasionally lift and/or move up to 25 lbs. Benefits and Compensation: We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned. Must be able to pass a pre-employment drug screen and background check. EEO Statement: We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind. Requirements:

Job Description Clinical Administrative Assistant – Full-Time Position – Raleigh Location Raleigh Orthopaedic is hiring a Clinical Administrative Assistant to provide administrative support for assigned physicians and providers. This role involves working closely with a diverse group of patients, visitors, and internal contacts across all levels of the organization. Our Administrative Team plays an integral role in ensuring smooth clinic operations and delivering excellent service. Responsibilities: • Perform complex administrative work to support physicians and providers, • Manage high patient, provider, and client contact with professionalism and efficiency, • Compose, proofread, and edit correspondence, memoranda, and other documentation, • Plan, prioritize, and organize a diversified workload with independent judgment, • Establish and maintain effective working relationships with patients, physicians, and co-workers, • Communicate effectively in person, over the phone, and in writing, • Utilize Microsoft Word, Excel, Access, and PowerPoint to perform word processing and create visual presentations Qualifications: • High school diploma or GED required; vocational/technical training preferred, • 3–5 years of increasingly responsible administrative experience, ideally in a healthcare environment, • Strong knowledge of English grammar and medical terminology (through education or experience), • Ability to work in a fast-paced environment and manage multiple tasks and demands, • Ability to work independently with minimal supervision, • Positive demeanor and commitment to excellent service, • Proficiency with computer systems and openness to learning new software Benefits: • Full medical, dental, and vision coverage with FSA and HSA options, • Retirement plan with employer contributions, • Company-paid life insurance, • Paid Time Off program Compensation: • $18–$22 per hour, commensurate with experience #INDADMIN

Job Description JOB TITLE: Administrative Assistant STATUS: Non-Exempt Type: Full Time An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The role of the AA is to perform various duties crucial to, and plays an intricate part in, the management of the workflow and business practice and should be able to objectively analyze and evaluate appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, an AA will be part of a team whose contributions highlight critical-thinking skills with project and information management. Other specific duties include supporting lawyers and paralegals, managing numerous calendars, processing correspondence and mailings, file management, researching, verifying, composing legal documents, and managing billing. This is an excellent opportunity for those who excel at managing multiple projects and tasks, proficient at using software and motivated to learn new software, who have an acute attention to detail, and enjoys a professional environment. Qualifications: • 3+ years of corporate law experience, • 2+ years of legal billing experience, • Expert Microsoft Office skills, • Outstanding organizational, interpersonal, and administrative skills, • Attention to detail, • Ability to multi-task, • Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style), • Excellent proofreading skills, • Excellent communication and telephone skills, ability to communicate effectively in a clear and understandable manner

Job Description Assistant Store Manager Position Summary: We are seeking a dynamic Assistant Store Manager to help lead our retail team in delivering exceptional customer experiences while supporting daily operations and achieving business goals. Key Responsibilities: Leadership & Team Development • Support Store Manager in training, coaching, and developing store associates, • Foster effective communication across all team members, • Lead by example in providing outstanding customer service, • Drive sales performance through team motivation and leadership, • Execute operational procedures including opening/closing protocols, • Manage inventory control and stockroom organization, • Oversee accurate processing of shipments and merchandise flow, • Monitor and maintain shrink prevention measures, • Create an engaging shopping environment, • Resolve customer concerns professionally and efficiently, • Maintain store appearance and cleanliness, • Support payroll management and scheduling, • Maintain accurate financial records and reports, • Ensure compliance with company policies and procedures, • 2+ years retail management experience, • Strong problem-solving and decision-making abilities, • Excellent interpersonal and communication skills, • Demonstrated leadership capabilities, • Passion for retail and fashion, • Ability to work in a fast-paced environment, • Flexible availability including evenings, weekends, and holidays, • Physical ability to perform tasks like standing, lifting, and moving merchandise, • Embody company values and culture, • Maintain professional appearance and attitude, • Act as a brand ambassador both in-store and in the community, • Stay current with fashion trends and product knowledge

Job Description Administrative Assistant / Team Coordinator Martin Mortgage Group | Raleigh, NC | Full-Time About Us Martin Mortgage Group, powered by Fairway Independent Mortgage, is a top-producing mortgage team known for fanatical communication, positive energy, and authentic relationships. We deliver an exceptional experience to clients and business partners while keeping things fun and organized. Position Overview We’re looking for a proactive, organized, and positive Administrative Assistant / Team Coordinator to support Michael Martin and the team. This person will keep our operations running smoothly, manage calendars and priorities, and help ensure every client and partner experience is five-star. Key Responsibilities • Manage Michael’s calendar, meetings, and daily priorities., • Coordinate communication between team members, clients, and partners., • Handle scheduling, travel, and event logistics., • Keep systems, files, and processes organized and up to date., • Support marketing, CRM updates, and follow-up tasks., • Track team goals, to-dos, and accountability items. What We’re Looking For • 2+ years of admin or assistant experience (mortgage or real estate preferred)., • Strong organization and communication skills., • Proficiency with Microsoft Office and CRM tools., • Positive energy, reliability, and attention to detail., • Alignment with our core values:, • Fanatical Communication | Have Fun | Positive Energy | Authentic | Committed | Details Matter Compensation Competitive salary + performance bonus Full Fairway benefits package Compensation: $30,000 - $40,000 yearly Responsibilities: • Oversee online and print marketing efforts, • Create and implement data entry protocols to streamline processes and increase productivity, • Improve skill sets through employee development programs, • Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates, • Schedule appointments, including travel arrangements or other company engagements Qualifications:, • High school diploma or GED required, • Enjoys talking with customers and can communicate through verbal and written channels, • Customer service, bookkeeping, or administrative experience is preferred, • History of being deadline-driven and extremely organized, • Proficient in basic computer software and can quickly learn to use new programsAbout Company We pride ourselves on superb communication with clients, agents, and each other. We work collaboratively but also encourage independence and forward-thinking. We value work-life balance but also aim to be available to clients and agent partners as often as possible. We are always looking for effective communicators and customer service-minded individuals to join our team!

Job Description McCloskey Mechanical Contractors, Inc. is looking for an Administrative Assistant for the HVAC Service Department. The following are requirements and daily tasks that will be performed by the right candidate: • Must be able to multi-task, with little direction, set priorities, and be detail-oriented and self-motivated., • Support the Service Manager with data compilation reporting, Excel spreadsheets and statistical information., • Have experience with Microsoft Office, • Maintain business continuity and flow of scheduled work., • Write, edit, and proofread correspondence and documents., • Works as a team member on projects, assignments, and tasks., • Work with Contractors and Project Managers., • Work with Government Liaisons., • Have exceptional ability to problem solve and make decisions independently and prioritize work flow., • Remain calm and courteous when dealing with difficult situations involving customers and employees, solving issues, concerns and difficult situations. Requirements • Applying for Permits and Scheduling Final Inspections; experience is a plus., • Government Contract fulfillment and bidding process; experience is a plus., • Demonstrate professional and interpersonal relationship skills., • Report to National Service Operations Coordinator., • Scheduling and Dispatching of Service Technicians using the Foundation data base., • Answering phone calls., • Creating work orders, and working with Company Software for dispatching, creating invoices, etc., • Demonstrate strong customer service problem solving skills and decision-making., • Demonstrate skills showing initiative, personal responsibility, and accountability., • Strong working knowledge of managing two-way communications., • Ability to handle multiple tasks simultaneously and maintain composure under pressure in a fast-paced environment while meeting deadlines., • Demonstrate speed and accuracy in the completion of tasks., • Maintain a "can do" attitude., • A team player who contributes and works with others accomplishing results. Benefits • Health Insurance, • Paid time off

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job DescriptionBenefits: • Flexible schedule, • Tuition assistance Location: Triangle Area (Cary, Raleigh, Apex) Position: Caregiver / CNA Shifts: Afternoon & Evening About Us: At Assisting Hands Home Care, we are dedicated to providing compassionate, non-medical care to seniors in the Triangle area. We pride ourselves on matching clients with caregivers who genuinely care and creating a supportive, team-oriented environment for our staff. We're Hiring: Evening Office Assistant (Part-Time) Are you looking to grow your experience in a supportive, fast-paced environment? Were currently seeking a reliable and motivated Evening Office Assistant to join our team! Responsibilities include: • Answering and directing all incoming calls, • Assisting with general office tasks and administrative duties, • Being available as an on-call caregiver in case of last-minute call-outs Ideal Candidate: • At least 45 years of customer service experience, • CNA certification required, • Comfortable multitasking and working independently, • Energetic and adaptable perfect for someone starting their career or currently in schoolWhat We Offer:, • Flexible afternoon and evening shifts, • Competitive pay

Job Description Job Summary This is a full-time position that will be responsible for general administrative duties that promote effective and efficient operating processes that ensure high customer satisfaction and compliance with all regulatory obligations. The schedule for this position is Monday-Friday 3:00pm-11:00pm; one winter and one summer holiday per year Responsibilities what you do • Provides administrative support for personnel function at Hospice Home including:, • Communicates with main office regarding Hospice Home census, admissions, deaths, and bed availability., • Provide assistance in developing, organizing and maintaining the patient medical record while at Hospice Home and coordinates medical record maintenance and security with the central medical records department according to agency policies and procedures and in full compliance with all applicable rules and regulations., • Ensure patient information packets and forms are available., • Prepare initial chart, prepare communication forms including medical administration records, dietary and pharmacy., • Ensure initial orders/supplemental orders are printed and signed., • Prepare correspondence to physicians and families as needed., • Coordinate re-certifications by providing appropriate clinical staff with due dates in advance and following up to ensure completion., • Audits medical charts on a routine basis and as directed by Clinical Manager of Hospice Home., • Obtains Medical Director Signatures on paperwork as needed and files., • Oversees filing and chart breakdown., • Operates at caregiver station as initial responder to phones and visitors, and participates in answering patient call lights and relaying needs to staff., • Maintain mandatory documentation as directed by Clinical Manager of Hospice Home., • Oversee general organization of paperwork at Hospice Home and adequate office supplies., • Prepare team meeting agenda, team meeting notes and care plans for weekly team meetings., • Give tours of facility to visitors., • Provides general administrative assistance to the Director of Hospice Home, Clinical Manager of Hospice Home, and Team Leaders of Hospice Home., • Maintains patient confidentiality at all times., • Perform other duties as assigned by supervisor. Expectations how you do it • TL Core Values are exemplified in all interactions with internal and external customers., • Adheres to TL policies, procedures and guidelines., • Adheres to NHPCO Ethical Practices., • Comply with Medicare and Medicaid Guidelines. Requirements what you need • High school graduate with two years records management experience (education may be substituted on a year by year basis)., • Excellent communication skill both oral and written., • Excellent organizational skills and strong working knowledge of basic word processing programs and Excel., • General knowledge of standard office equipment., • Ability to maintain positive working relationships., • Willingness and ability to carryout/uphold agency procedures and standards., • Must be able to enter, travel, and function in the work place as appropriate to the need., • Must have sensory abilities to complete communication and documentation requirements of the job., • May be required to lift up to 30 pounds., • Current CPR Certification, • May be required to sit at a computer monitor and use repetitive motor techniques for prolonged periods of time.

Job DescriptionBenefits: • Competitive salary, • Opportunity for advancement Global Impact Group LLC is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and ISO 9001 / ISO 17100 certified provider of language services. We deliver interpretation and translation solutions to federal, state, and local government clients. We are seeking a Full-Time Administrative Assistant with an accounting background to support day-to-day operations, financial tracking, and documentation management for our new USCIS contract. This role provides critical administrative and financial support to program managers and leadership. Responsibilities • Provide general administrative support including scheduling, correspondence, and record-keeping., • Assist the Finance & Accounting Manager with invoice preparation, reconciliation, and DCAA-compliant recordkeeping., • Maintain accurate databases of personnel, task orders, and contract documentation., • Support onboarding and clearance tracking by coordinating with HR and the Facility Security Officer., • Prepare monthly and quarterly reports for management and the Contracting Officers Representative (COR)., • Assist with procurement tracking, expense monitoring, and budget reconciliation.Qualifications, • Associates or Bachelors degree in Business Administration, Accounting, or related field., • 2+ years of administrative experience with exposure to accounting or finance functions., • Knowledge of QuickBooks Online (QBO), Excel, and federal invoicing practices preferred., • Strong organizational and multitasking skills; detail-oriented., • Excellent written and verbal communication skills., • Ability to obtain and maintain a federal background clearance (Tier 3 or Tier 5)., • U.S. Citizenship or permanent residency required.How to Apply Submit the following: • Resume / CV highlighting administrative and accounting experience., • References from prior roles in finance or administration.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Dental insurance, • Health insurance, • Paid time off Positional Responsibilities The ideal candidate will be highly organized, proactive, and adaptable, with strong problem-solving and analytical skills. Exceptional communication and interpersonal abilities are essential, as the role requires frequent collaboration with internal teams and coordination with administrative vendors and subcontractors. 1. Administrative & Office Support • Act as the first point of contact for calls, emails, and visitors, routing inquiries to appropriate personnel., • Provide day-to-day assistance with scheduling, meeting coordination, and document preparation., • Manage incoming and outgoing mail, packages, and office correspondence., • Support the Office Manager in coordinating facilities requests, office supply orders, and vendor follow-ups., • Support scheduling of meetings, conference rooms, and company events., • Assist with creation and distribution of internal communications, company updates, and newsletters. 2. Executive & Departmental Assistance • Provide calendar management and scheduling support to the Director of Administration and other leaders as required., • Coordinate client lunches and gifts for staff and executives., • Support preparation of reports, presentations, and meeting materials., • Assist in managing administrative project deadlines, tracking action items, and following up on deliverables for Administrative Director 3. HR & Recruiting Support • Assist the HR Generalist with onboarding, offboarding, and maintaining personnel files., • Prepare welcome packages for new hires and coordinate Day 1 logistics., • Assist in scheduling candidate interviews and facilitate communication between applicants, hiring managers, and recruiters., • Support tracking of employee recognition programs, milestone celebrations, and company swag orders. 4. Finance & Vendor Coordination • Assist with basic expense tracking, invoice processing, and vendor onboarding paperwork., • Support the Finance team with reconciling receipts and maintaining organized financial records. 5. Company Culture & Event Support • Assist with planning and execution of company-wide events,, • Help organize quarterly MVP and Award programs. Computer Software Requirements • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Adobe Acrobat, • Minimum 2 years of administrative support experience (preferably in engineering, telecom, or a professional services environment)., • Experience coordinating schedules, travel, and vendor communications., • Highly organized and detail-oriented., • Excellent written and verbal communication skills., • Strong interpersonal skills with the ability to interact across all levels of the organization., • Discreet and professional with confidential information., • Experience supporting HR, recruiting, or finance functions., • Familiarity with telecom, civil/structural engineering, or field operations environments. Educational Requirements High school diploma or equivalent required; associate degree preferred. Working Conditions This role is primarily office-based. Standard office hours, Monday to Friday. Occasional lifting of packages and office supplies (up to 20lbs) Travel 0% travel required.