Client Service Associate | Employee Benefits
4 days ago
Detroit
Job DescriptionSalary: Job Description The Client Services Associate plays a key role ensuring the successful delivery of our services to our clients. In this role, you will provide essential operational support to our account management team while serving as a reliable resource for clients employees. It is your responsibility to handle administrative tasks, coordinate with vendors and carriers, and work alongside other members of the benefits consulting team to help our clients succeed. Practically speaking, the Client Services Associate role encompasses a wide variety of activities. Aside from supporting issue resolution and client onboarding, you will be responsible for managing eligibility changes across carrier systems, maintaining projects in Asana, handling employee inquiries about benefits, and providing critical support during open enrollment periods. You will coordinate with insurance carriers, third-party administrators, and internal stakeholders to ensure seamless benefits administration. To be effective in this role, you need to develop strong organizational skills and attention to detail while building working relationships with clients, carriers, and colleagues. Your systematic adherence to project management and enthusiastic approach to client support will ensure that nothing falls through the cracks, enabling our account management team to focus on strategic client relationships and business development. Job Responsibilities Issue Tracking and Resolution. Facilitate transparent communication between clients, vendors, and the internal team. Organize all work project management system, Asana, to ensure nothing falls through the cracks, providing stakeholders with real-time visibility into issue status and creating accountability for timely resolution across all parties involved. Onboarding new clients. Help the account services team onboard new clients. Establish organized client folders, build detailed template projects in Asana, and systematically collect and catalog required client data. Coordinate with multiple stakeholders including carriers and third-party vendors, and ensure all administrative systems and carrier interfaces are properly configured before launch. Maintain detailed project timelines and checklists to guarantee nothing is overlooked during the transition from signed AOR to active client relationship. Employee Support and Engagement. Serve as a direct resource for our clients employees, handling inbound calls and emails related to their benefits. Address claims issues and billing questions and provide clear explanations of benefit coverage and policy interpretations. Guide employees through enrollment processes, coverage changes, and life event modifications while ensuring accurate understanding of their benefit options. Collaborate with insurance carriers and third-party administrators to resolve employee concerns promptly. Eligibility Management. Oversee the comprehensive management of employee eligibility changes, including new hire additions and termination processing across multiple carrier systems. Serve as the primary liaison between clients, insurance carriers, and benefit administration platforms to establish and maintain automated file feeds and data integrations. Develop and optimize eligibility workflows to streamline enrollment processes, reducing manual intervention while ensuring accuracy and compliance. Maintain working knowledge of various carrier platforms and systems to effectively troubleshoot eligibility issues and coordinate seamless data transfers between HR systems and insurance providers. Open Enrollment Support. Provide essential behind-the-scenes support to internal team members during annual open enrollment periods. Assist with scheduling OE meetings, preparing client-specific materials and documentation, and maintaining detailed project tracking systems to keep all stakeholders informed of progress and deadlines. Strong attention to detail in supporting quality control efforts. Post-enrollment duties include enrollment reconciliation processes. About You People who thrive in this position: • Love interacting with people., • Have strong organization and project management skills., • Feel comfortable managing multiple projects and tasks simultaneously., • Take on all projects with enthusiasm, regardless of complexity, • Create positive relationships with clients and coworkers., • Always look for opportunities to add value., • Are great communicators Education, Training, and Experience • Bachelor's Degree in Business Administration, Finance, Economics, Communications, Human Resources, or other related field or commensurate work experience., • At least two to four years of experience required, preferably in a client support role., • Previous employment at an employee benefits consulting firm, insurance agency, or financial services firm., • Knowledge of group insurance (medical, dental, vision & life and disability products)., • Proficiency in the Microsoft Office suite of software. Experience with Asana, Box, Salesforce, and/or Craft is considered a plus., • Strong aptitude in project management, written and verbal communications, presentations, critical thinking, and financial analysis., • Commitment to the accuracy of own work product and client deliverables., • Must be able to follow directions, be detailed, organized and resourceful. About LoVasco LoVasco is on a mission to inspire, engage, and empower one million people to build healthier and wealthier lives. Our core focus is to help organizations deliver world-class benefits and compensation to the employees they care about and steward individuals financial wellbeing in and out of the workplace. We serve two core audiences: • HR and C-suite professionals of middle market companies looking to elevate their total rewards strategy (health benefits, retirement plans, compensation, and well-being)., • Individuals looking for concierge-level financial planning and wealth management in the context of a deep relationship with a trusted advisor. We are an energetic, rapidly growing company who values our commitment to taking care of people. Located in downtown Detroit, LoVasco hires dedicated professionals who deliver the highest degree of expertise and service to our clients. Our Core Values • Innovation, • Collaboration, • Accountability, • Respect, • Ethics Career Path At LoVasco, we believe in investing in our employees and providing opportunities for job development and career expansion. Here are just a few other positions the Client Service Associate could grow into: • Account Manager: In this role, you will typically be the first point of contact for clients. You will be responsible for building presentations, interacting with our carrier partners, helping employees of our clients, managing data, and supporting your colleagues. Expect more accountability and facetime with clients., • Financial Analyst: If you like crunching numbers, own the financials consulting process for our clients. You would be responsible for managing our financial models, assigning work to your colleagues, peer reviewing work, and presenting to clients., • Data Analyst: Our consulting team could not do what they do without our brilliant data engineers that design efficient reporting workflows. If you know how to code, or are interested in learning to code, this might a great role for you. Benefits • Medical Insurance, • Dental Insurance, • Vision Insurance, • Competitive compensation, • 401(k) plan and company match, • Employer paid life insurance, short-term, and long-term disability insurance, • Flexible spending account, • Generous paid time off, • Paid parental leave, • Summer Friday hours, • Professional development assistance, • Volunteer days with local charity, • Team building events and outings, • Remote and flexible work environment
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