Executive Assistant/PA to Managing Director
hace 7 días
Birmingham
A successful property development business is looking to appoint a highly capable Executive Assistant to support its Managing Director.\n\nThis is not a basic diary management role; it's an 8.30 am start and a 5.30 pm finish, 5 days in the office.\n\nIt needs someone sharp, organised, discreet and confident. Someone who can keep pace with a busy senior leader, manage priorities before they become problems, and bring proper structure to a demanding working day.\n\nThe right person will have excellent judgement, strong communication skills and the confidence to deal with senior people in a calm, professional and effective way.\n\n The role\nYou will work closely with the Managing Director, providing high-level executive support across diary and inbox management, meetings, communication, prioritisation, follow-up actions, and day-to-day coordination.\n\nYou will be trusted with confidential information and expected to deal professionally with internal colleagues, consultants, agents, solicitors, investors, landowners, contractors, tenants and other external contacts.\n\nThe role will also include a degree of personal administration and practical coordination linked to the Managing Director’s wider business and personal commitments. This may include diary-linked personal matters, family coordination, tenant-related communication, bookings, payments and other trusted administrative support.\n\nThis role will suit someone who enjoys being close to the decision-making centre of a business. You will need to be comfortable with pace, change, competing priorities and senior people who are short on time.\n\n Key responsibilities\nYou will:\n\nManage the Managing Director’s diary, appointments, calls and meetings.\nManage the Managing Director’s email inbox, including flagging priorities and drafting responses where appropriate.\nCoordinate internal and external meetings, including preparation, agendas, papers and follow-up actions.\nAttend some meetings where required, taking notes or action points.\nAct as a trusted point of contact for colleagues, professional advisers, consultants and external stakeholders.\nLiaise professionally with commercial and residential tenants where required.\nInterface appropriately with wider family members regarding the diary, appointments, bookings, and practical arrangements.\nHandle confidential correspondence and sensitive business, personal and financial information.\nTrack priorities, deadlines and actions across multiple workstreams.\nPrepare documents, notes, emails, meeting summaries and reports where required.\nSupport bookings, appointments, hotels, holidays and other practical arrangements where required.\nAssist with basic accounts and payment administration, including invoices, expenses, supplier queries, personal payments, payment records and routine payment coordination.\nSupport routine payment reminders, including tax-related payments, under the direction of the Managing Director, finance support or external accountant.\nProvide appropriate practical support for diary coordination, appointments, and day-to-day organisation.\nHelp maintain order, momentum and communication around the Managing Director.\nSpot issues early and help prevent avoidable problems.\nThe person\nWe are looking for someone with real EA, PA, Private PA or senior administrative support experience, ideally gained in property, construction, housebuilding, professional services, investment, development, legal, finance or another demanding commercial environment.\n\nProperty experience is preferred, but not essential.\n\nYou should be:\n\nHighly organised, practical and naturally proactive.\nDiscreet, loyal and professionally mature.\nConfident in dealing with senior people.\nCalm when priorities change.\nComfortable supporting a busy and demanding senior leader.\nAble to handle business and personal administration with good judgment.\nNumerate and comfortable with basic payment and accounts administration.\nAble to judge what matters and what can wait.\nClear in communication, both written and verbal.\nDetail-focused without becoming slow or overcomplicated.\nCommercially aware and interested in the business around you.\nReliable, switched-on and emotionally intelligent.\nWilling to take ownership.\nExperience required\nYou are likely to have experience as one of the following:\n\nExecutive Assistant\nPersonal Assistant\nSenior PA\nPrivate PA\nOffice Manager / EA\nBusiness Support Manager\nFounder’s Assistant\nAssistant to Managing Director, CEO or Board Director\nExperience supporting an owner, founder, Managing Director or entrepreneurial senior leader would be particularly useful.\n\nExperience with property, tenants, basic accounts administration, invoices, expenses, supplier records, payments or trusted personal administration would also be helpful.\n\n Location\nThe role is based in Edgbaston, Birmingham.\n\nThis is a full-time, office-based role with fixed working hours to be confirmed.\n\nCandidates should live within a sensible commuting distance, ideally around 30 to 40 minutes of Edgbaston.\n\n Why this role?\nThis is a proper Executive Assistant role with influence, trust and visibility.\n\nFor the right person, it is an opportunity to support the Managing Director of a successful property development business and become a key part of how the company operates day to day.\n\nThis is not a role for someone who wants to sit on the edge of the business. It is for someone who wants to be useful, involved and relied upon.\n\n Package\nSalary: c.£40,000, depending on experience.\n\n How to apply\nFor a confidential conversation, send your CV with a short note explaining why this role is of interest.\n\nCandidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to