Accounts payable jobs in Miami, Florida - Page 3Create job alerts

Job Description Position: Staff Accountant Responsibilities: • Responsible for the complete financial reporting and accounting of assigned funds and related legal entities using QuickBooks Enterprise, • Preparing month-end, quarter-end and year-end working papers, including reconciliations, • Preparing monthly distribution to investors including Appfolio entry and supporting documentation, • Reporting daily capital raise to the team and maintain cumulative reports and graphs, • Review and process all accounts payable items, • Assist with providing information to the auditors and tax preparers for the legal entities and funds and distribution of Form K-1s to investors, • Coordinate and seek financial information from our third-party property managers, • Responsible for recording intercompany due to/due from and maintaining them in balance, • Completing daily, weekly and monthly reconciliations, along with research and follow of unreconciled items, for assigned entities, • Adhere to established procedures for compliance and efficiency, • Provide required documentation and maintain appropriate source documents and other related records in support of all entries, • Increases productivity by developing automated accounting applications, coordinating information requirements, • Protects operations by keeping financial information confidential, • Contributes to team effort by accomplishing related results as needed, • Ability to seek out relevant information from others (i.e. co-workers, other employees in the office, banks, etc.), • Preparation of partnership taxable income, tax allocations and tax estimates for funds assigned to you, • Calculate quarterly withholdings for international investors, • Act as liaison with CPA firm to ensure timely filing of all tax returns, extensions, and estimated payments for funds assigned, • Respond to Ad Hoc requests from the investor relations team Requirements: • AA-BA in Accounting with 3-5 years of experience, • 3-5 years of experience in QuickBooks Enterprise, • Advanced Microsoft Excel (pivot tables, VLOOKUP's) and Advanced Word skill set, • Ability to multitask and meet constant deadlines, • Self-motivated, comfortable taking initiative and possess superior organization skills, • Experience in the real estate industry a plus, • Tax Return preparation a plus This is full-time, in-office Monday to Friday position in our corporate office located in Aventura, FL.

Job Description We are seeking a reliable and detail-oriented Office Administrator / Bookkeeper to support our daily operations. This role is key to keeping our office organized, finances accurate, and communication flowing smoothly between clients and vendors. Responsibilities • Manage accounts payable and accounts receivable, • Perform bookkeeping and maintain financial records, • Prepare and send invoices, • Communicating with clients and vendors, • Schedule appointments and manage calendars, • Assist with daily office operations and administrative tasks, • Maintain organized files and documentation Requirements • Experience in bookkeeping and/or office administration, • Proficiency in Microsoft Office (Excel, Word, Outlook), • Experience with Microsoft Teams and Zoom, • Strong organizational and multitasking skills, • Good communication and customer service skills · Experience in service-based business “Please include a brief description of your bookkeeping experience when applying.” “Looking for someone long-term and reliable” Company DescriptionBlack Stage is an event production and venue management CompanyBlack Stage is an event production and venue management Company

Job Description Construction Office assistant administrator in Miami (Bird Road and SW 72 Ave) We are a local South Florida construction company in business for more than 20 years. We are looking for an Assistant Contract Administrator to join our team. Fast paced friendly environment. If you have good computer skills and are detailed oriented, we can teach you how to use our software. Duties to include: · Contract administration (making sure subcontractors contracts and insurances are up to date etc). · Maintaining and updating construction software (procore). · Assist with purchasing. · Call for inspections and maintaining inspection log. · Answering phones and filing. · Accounts payable · Tracking Notice To Owner and making sure all lien waivers and releases are up to date · Assist with permitting. Benefits · Competitive salary commensurate with experience (TBD). · Retirement plans, and paid time off. · Collaborative and team-oriented work environment. · Flexible hours Candidate must have a minimum of 2 years experience in a professional setting, preferably in the construction industry, knowledge of general accounting procedures, proficient in data entry, have excellent skills in MS Office, excellent oral and written skills in the English language. Must be detailed oriented, have the ability to complete projects timely and accurately and communicate effectively with Project Managers and others and work well in a fast paced environment.

Job Description We are seeking an Accountant I to join our team at Independent Living Systems (ILS). ILS, along with its affiliated health plans known as Florida Community Care and Florida Complete Care, is committed to promoting a higher quality of life and maximizing independence for all vulnerable populations. About the Role: We are seeking an Accountant I to join our team at Independent Living Systems (ILS). ILS, along with its affiliated health plans known as Florida Community Care and Florida Complete Care, is committed to promoting a higher quality of life and maximizing independence for all vulnerable populations. The Accountant I in the Health Care Services industry plays a critical role in maintaining accurate financial records and supporting the organization's fiscal health. This position is responsible for processing financial transactions, reconciling accounts, and assisting with the preparation of financial reports to ensure compliance with regulatory standards. The role requires meticulous attention to detail to identify discrepancies and support audit activities, contributing to transparent and reliable financial operations. The Accountant I collaborates closely with other departments to gather necessary financial data and supports budgeting and forecasting efforts. Ultimately, this position ensures that the organization's financial practices align with industry regulations and internal policies, facilitating sound financial decision-making. Minimum Qualifications: • Associate's degree in Accounting, Finance, or a related field, • Basic understanding of accounting principles and financial reporting., • Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP)., • Ability to handle confidential information with integrity., • Bachelor’s degree in Accounting, Finance, or a related field., • Experience working in the healthcare industry or familiarity with healthcare financial regulations., • Knowledge of Generally Accepted Accounting Principles (GAAP)., • Certification such as CPA (Certified Public Accountant) or CMA (Certified Management Accountant) is a plus., • Record and process daily financial transactions including accounts payable and receivable., • Reconcile bank statements and general ledger accounts to ensure accuracy., • Assist in the preparation of monthly, quarterly, and annual financial reports., • Support internal and external audit processes by providing necessary documentation and explanations. Collaborate with department heads to collect financial data and assist in budget preparation., • Identify and resolve discrepancies in financial records promptly. Utilize accounting software to update and maintain financial information.

Business Management Family Office Entertainment Opportunity with a growing nationally recognized leading CPA firm consistently being named among the Top Firms to Work For with a dedicated bicoastal division focus on the entertainment and music industry. This Jobot Job is hosted by: Nicole Poley Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $100,000 - $140,000 per year A bit about us: We are seeking a dynamic and experienced Permanent Family Office Accountant/Account Manager to join our thriving business management team. This role is integral to the financial management of our high-net-worth family office clients within the Entertainment industry, providing comprehensive accounting, financial, and advisory services. The successful candidate will be proficient in Spanish, with a strong background in account management, accounts payable, and risk management. This role demands a deep understanding of accounting advisory, insurance, business management, commission schedules, tax packages, and client inquiries. A minimum of 5 years of relevant experience is required. Why join us? Company-sponsored events - Holiday Parties, Summer Outing, Tax Season Parties Mentorship Program Medical, Dental, and Vision Plans 401(k) Life Insurance Tax advantage accounts Flextime / Work at home incentives Employee referral program Job Details Responsibilities: • Handle the day-to-day financial management of high-net-worth family office clients, including but not limited to, accounts payable, account management, and risk management., • Provide comprehensive accounting advisory and financial services to clients, ensuring their financial affairs are managed efficiently and effectively., • Liaise with insurance providers to ensure optimal coverage for clients, managing claims and renewals as necessary., • Oversee business management activities, including the preparation and review of commission schedules and tax packages., • Respond promptly and professionally to client inquiries, providing expert advice and guidance as required., • Leverage your Spanish language skills to communicate effectively with Spanish-speaking clients and stakeholders., • Implement and maintain robust financial controls, ensuring compliance with all relevant regulations and legislation., • Bachelor's degree in Accounting, Finance, or related field. A master's degree or CPA designation will be considered an asset., • Minimum of 5 years of experience in a similar role, preferably within a family office setting., • Proficiency in Spanish is required., • Certified Payroll Professional (CPP) certification is preferred not required., • Demonstrated experience in accounts payable, account management, and risk management., • Strong knowledge of accounting advisory, insurance, business management, commission schedules, tax packages, and client inquiries., • Exceptional interpersonal and communication skills, with the ability to build strong relationships with clients and stakeholders., • High level of integrity and professionalism, with a commitment to maintaining client confidentiality., • Strong analytical and problem-solving skills, with the ability to make sound financial decisions., • Proficiency in using accounting and financial management software., • Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. 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Job DescriptionCompany Description We are looking for a Receiving Attendant to join the re-opening of the famed Delano Miami Beach. Set to open its doors in early 2026, Delano Miami Beach will fuse historic charm with contemporary luxury, reflecting a reimagined experience that pays homage to the original visionary concept. Comprising 171 rooms and distinct food and beverage concepts, the hotel will preserve its iconic walk-in pool and, in addition, unveil a new pool on an amenity deck, offering breathtaking views of the ocean. Delano Miami Beach will act as the brand’s flagship location, re-establishing Delano as a trailblazer in luxury lifestyle hospitality. Ennismore, in partnership with Cain International (the owners of Delano Miami Beach as well as partner in the Delano brand), are currently undertaking a significant renovation and redevelopment of the iconic Delano hotel. Job Description JOB OVERVIEW: Under the general guidance of the Purchasing Supervisor, the Receiving Attendant is responsible for receiving, inspecting, storing, and issuing goods and supplies for the hotel’s various departments, with an emphasis on accuracy, organization, and compliance with internal controls and safety standards. This role plays a key part in ensuring that all hotel outlets receive the necessary materials in a timely and efficient manner. The Storekeeper & Receiver ensures goods are stored safely and securely and verifies that deliveries meet the hotel’s specifications and quality standards. YOUR KEY RESPONSIBILITIES • Receive all incoming deliveries and verify accuracy of orders against purchase orders and packing slips., • Assist Purchasing Supervisor in coordinating and managing delivery vehicles in designated delivery spots., • Log in guest packages and incoming operational purchase orders, issue them to respective departments., • Inspect goods upon arrival for quantity, quality, and condition, report and document any discrepancies, damages, or shortages., • Properly store all food, beverage, and general supplies in designated storage areas, ensuring compliance with FEFO (First Expire, First Out) and food safety standards., • Maintain cleanliness and organization of all Purchasing storage areas., • Accurately log received items into inventory systems and coordinate with Supervisor and Accounts Payable regarding receipts and invoices., • Issue requested items to departments according to approved requisitions and ensure accurate documentation and posting of outgoing inventory., • Ensure all goods are stored and properly labelled in appropriate conditions (temperature, humidity, cleanliness) and are secured against loss or theft., • Follow all hotel and departmental procedures related to receiving, storage, issuance, and inventory control., • Maintain records of receipts and goods issued in accordance with audit and internal control requirements., • Check in operational purchase orders and deliver to requesting department., • Report any inventory discrepancies, spoilage, or expired goods to Purchasing leadership immediately., • Operate material handling equipment such as pallet jacks, hand trucks or carts safely and efficiently., • Assist with end-of-month inventory procedures and prepare reports as requested., • We recognize we are in the hospitality industry and that it may require us to provide lateral service., • We will on occasion call for everyone in the team to, on a routine basis, perform various related tasks as needed in the spirit of providing exceptional guest service. Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionAbout the Role: Join FUTURE ALKALINE WATER CORP as a Bilingual Accounting Administrative Assistant in Medley, Florida, where you will play a key role in our financial operations. This exciting position offers the opportunity to work in a dynamic environment, supporting our mission of sales and installation of high-quality water treatment systems and home remodeling solutions for our customers. Responsibilities: • Assist with daily accounting tasks, including invoicing and reconciliations., • Efficiently manage accounts payable and accounts receivable processes., • Prepare financial reports and support month-end closing activities., • Communicate effectively with clients and vendors in both English and Spanish., • Maintain organized financial records and documentation., • Support payroll processing and employee expense reimbursements., • Collaborate with the team to improve accounting procedures., • Provide administrative support to the accounting department as needed. Requirements:, • Bilingual in English and Spanish (required)., • Associate’s or technical degree in Accounting, Finance, or related field preferred., • Proven experience in accounting or administrative roles., • Proficiency in Microsoft Office, especially Excel., • Detail-oriented with excellent organizational skills., • Ability to work independently and as part of a team., • Strong verbal and written communication skills., • Knowledge of accounting software (QuickBooks, SAP, Odoo, ADP, or others) is a plus.

Job Description: Controller, Cemetery Classification: Exempt Job Code: Salary Grade: Reports To: Date Approved: The Cemetery Controller oversees accounting operations, financial reporting, capital and development project accounting, and internal control compliance for the organization. This role supports responsible stewardship of resources consistent with nonprofit and/or religious governance expectations, ensures compliance with Generally Accepted Accounting Principles (GAAP), and maintains accountability to leadership, auditors, and regulatory stakeholders. • Bachelor's degree in accounting, finance, or related field., • Progressive accounting experience including financial reporting and construction accounting, • Strong knowledge of GAAP, fixed asset accounting, and cost allocation methodologies, • Experience supporting financial audits, • Ability to work within a mission-driven nonprofit or religious organizational environment, • Must have knowledge of computer office software., • Must be able to read, write and understand the English language., • Perform monthly financial close, including bank reconciliations, payroll and accounts payable accruals, and supporting schedules for general ledger balances., • Monitor cash flow and inform leadership of significant changes affecting liquidity or financial risk., • Review and approve bi-weekly accounts payable processing, cash requirements, and payroll., • Oversee accuracy of payables and accrued/unvouchered invoices in coordination with Accounts Payable staff., • Prepare internal management reports and monthly GAAP-based financial statements, including reconciliation to operational reporting., • Assist in development and monitoring of the annual operating budget., • Provide financial and operational analysis to leadership as requested., • Oversee financial management of cemetery construction and development projects from cost estimation through final cost allocation and closeout., • Collaborate with operations to develop cost estimates, budgets, and feasibility assumptions supporting capital and inventory development planning., • Establish project accounting structures, cost tracking protocols, and internal controls within the general ledger and cemetery systems., • Review contracts, billings, and change orders for accuracy, compliance, and proper classification of costs between capital assets and inventory-related development costs., • Monitor project spending against approved budgets and communicate variances or risks to leadership., • Maintain and reconcile Construction-in-Progress schedules and supporting documentation., • Evaluate project costs for appropriate accounting treatment under GAAP, including:, • Capitalization to Property, Plant & Equipment in accordance with ASC 360, or, • Allocation to developed crypt/niche inventory forming the cost basis of burial rights sold to the public., • Develop and maintain methodologies for allocating mausoleum and columbarium development costs to interment units to support accurate cost of sales recognition and revenue matching., • Ensure cost allocation and recognition practices align with ASC 606 matching principles and accepted cemetery industry accounting practices., • Coordinate project closeout, including transfer from CIP to fixed assets or inventory pools, and establishment of depreciation or cost-of-sales tracking mechanisms., • Maintain audit-ready documentation supporting capitalization judgments, allocation methodologies, asset valuation, and financial statement presentation., • Assist in development and monitoring of internal controls across financial cycles consistent with nonprofit stewardship and fiduciary oversight., • Ensure accounting practices comply with GAAP, regulatory requirements, and organizational policies., • Support annual financial audit through preparation of schedules, documentation, draft financial statements, and footnotes., • Maintain current knowledge of accounting standards, nonprofit regulatory guidance, and applicable federal and state requirements., • Provide financial oversight of costing, contracts, and billing for ancillary service operations., • Participate in upgrades or modifications to cemetery management systems (HMIS or equivalent)., • Monitor integrity of financial data within operational databases., • Perform additional duties as assigned by Finance or Executive leadership., • Maintains required licenses, certifications or mandatory skill updates., • Complies with all policies, local, state and federal laws and regulations., • Promotes positive employee engagement, teamwork, mutual respect and safety work practices., • Performs other duties as assigned., • May serve as an interim department leader depending on need, • This position operates within a mission-focused cemetery organization where financial stewardship, transparency, and ethical responsibility are essential to honoring community, donor, and stakeholder trust. CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. I have read this position description and fully understand the requirements set forth therein, and that my job performance evaluation will be based on this job description. I further understand that my employment is at-will and may be terminated at-will by myself or the facility. Employee's Signature: _________________________ Date: _________________________ Supervisor's Signature: _________________________ Date: _________________________ PIcf0fc80e6824-26289-40210862

Starting as a Staff Accountant, you will be exposed to basic accounting procedures and principles ranging from accounts payable and receivable systems to financial statement, preparation, and analysis.

We are seeking a highly organized and detail-oriented Accounts Payable Accountant to manage full-cycle accounts payable functions and support our growing finance team. Solid understanding of GAAP and accounts payable processes.

Does the candidate have experience working on Accounts Payable supporting Brazil?. Perform other duties, as required, to support the Accounts Payable, Procurement and Finance Departments. Run KPIs for the Accounts Payable processes within the region.

Handle accounts payable and accounts receivable functions, including invoice processing, payment preparation, and collections. Prepare and maintain general ledger accounts, ensuring proper classification and accuracy.

We are seeking an experienced Accounts Payable Manager who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. Monitor and maintain accurate records of accounts payable transactions, including mai

Support general accounting activities across accounts payable, accounts receivable, sales tax filings, and related operational accounting areas. Reconcile all reconcilable accounts, including monthly bank reconciliations. What Well Achieve/pulliMaintain accurate, timely, and complete financial recor

This position plays a key role in ensuring the accuracy, timeliness, and completeness of the company's full-cycle accounts payable processfrom invoice processing through month-end close. Collaborate with accounting and procurement teams to ensure proper expense coding and documentation. Manage full-

Hyundai Dealership - JobID: 200-116168 [Accounting Payable Clerk] As an Accounts Payable Clerk at Hyundai, you'll: Perform accounting functions; Reconcile vendor accounts; Research and solve payment discrepancies; Reconcile credit card statements; Assist the accounting office; PIck up mail, run chec

Tax and Accounting Manager Fiducial Jade Inc (Miami, Florida) Work in a team environment and supervise all aspects of Business counseling, accounting, and tax preparation for the team. Develop and motivate seniors and associates by reviewing their work and providing them with counseling and leadership. Supervise associates’ assignments and manage the day-to-day delivery of tax services to the client. Assign work and ensure tasks and responsibilities are completed timely. Develop engagement team, preparing seniors to the next level with regular training. Conduct tax research. Develop recommendations and implement plans for clients and team members. Manage and deal with tax notices from the authorities. Deliver a full range of tax services in compliance with laws and regulations. Prepare complex tax returns (such as forms 8621, 5471, GILTI, 8865, 8858, multi-states 1120 etc. Service clients’ specific needs and identify value-added solutions for clients. Ensure the clients are compliant with the regulations and laws, and that accounting principles are followed. Oversee accounting transactions, such as accounts payable and receivable, bank reconciliations, payroll processing, and the general ledger etc. Manage month-end, quarterly-end, and year-end closing. Prepare and ensure the financial reports are accurate and timely delivered. Organize financial data into usable information and maintain updated records. Occasionally assisting external auditors by providing required statements and information for the annual audit. Requires: Master’s degree in accounting plus 2 years’ experience as an Accountant or related occupation that must have included supervisory or management roles, demonstrating a solid knowledge of accounting and MS Office software applications Respond to: Virginie Jung, HR Specialist at recblid gjbjvo2un5bebu4rmbldxgtfie3i9j

We are seeking an experienced and solutions-focused accountant to lead the accounting and financial operations of a private family office.This role oversees accounting, financial reporting, and accounts payable across a variety of entitiesincluding personal accounts, trusts, and investment vehicles.

We are seeking a highly detail-oriented Accounts Payable Clerk to support financial operations within a fast-paced grocery retail organization.This role is responsible for ensuring accurate invoice processing, timely vendor payments, and proper financial recordkeeping across multiple departments.The

About the job Accounts Payable Specialist. Accounts Payable Specialist ( Property ).

Up to $35-hr / Flexible Schedule - As a Part Time Bookkeeper at Hullstone, you will: Manage all financial transactions and records for the company; Create and maintain accurate financial statements and reports; Monitor and reconcile bank and credit card accounts; Process accounts payable and account

Comprehensive Benefits Package / Paid Time Off - As a Bookkeeper, you will: manage the company's financial transactions including accounts payable and receivable, payroll, and tax filings; maintain accurate and up-to-date records of all financial activities; reconcile bank statements and other finan

Oversees the end-to-end accounts payable (AP) function for all entities, ensuring accuracy, timeliness, and compliance with internal controls, financial policies, cash-management objectives, and external audit requirements.

The Manager, Accounts Payable manages all activities related to the accounts payable functions of the assigned division(s) to ensure compliance with applicable rules and regulations. The UHealth system at the University of Miami has an exciting opportunity for a full time Manager, Accounts Payable i

Temporary Accounts Payable Assistant. We are seeking a Temporary Accounts Payable Assistant for the Latin America Region to support the LATAM Non-trade Accounts Payable Manager with Compensating Controls initiatives. This is a temporary position that is anticipated to go for 3 - 6 months.

GENERAL SUMMARY The Executive Operations Administrator exhibits a high level of professionalism, proactive thinking, and the ability to anticipate the needs of C-level executives and campus operations. This individual must possess the capability to manage sensitive and confidential information while supporting executive leadership. The position requires comprehensive administrative and operational support, as outlined below. The successful incumbent will have advanced proficiency in Microsoft Word, Excel, and PowerPoint, along with exceptional written and verbal communication skills. Key responsibilities include coordinating activities and communications across multiple campuses, departments, and programs on behalf of the Chancellor and executive leadership. The role will also overseeing event logistics, managing complex calendars for C-level executives, organizing domestic and international travel, tracking executive team budgets and time off, and compiling data reports. Additionally, the incumbent will be responsible for creating and editing time-sensitive presentations, handling phone communications, and managing expense reporting and spreadsheets to support institutional needs. This role requires a proactive individual capable of leading high-level administrative functions and ensuring the smooth operation of campus activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Include but are not limited to the following categories: Calendaring • Coordinate, schedule and update of calendars across time zones and geographies., • Collaborate with other administrative assistants to coordinate university meetings, group discussions and ongoing executive-level committee meetings on behalf of the Chancellor., • Compile and distribute meeting agendas and minutes for executive level meetings., • Provide primary support for meetings to include, but not limited to, arranging meeting logistics, preparing agendas, collecting any supporting information, and compilation/distribution of meeting minutes., • Work in collaboration with IT department to ensure a smooth and seamless meeting experience. Meeting platforms include live meetings/interactive software, video conferences, conference calls, Town Halls, etc., • Coordinate offsite meetings and logistics, and associated hotel accommodations, catering, room set up, document preparation, etc., • Manage and prepare expense reports using online expense portal and/or manual methods; submit for reimbursement., • Proactively manage any extraordinary expenses to ensure appropriate approval prior to expenditure., • Manage domestic and international travel itineraries to include coordinating travel and lodging arrangements, updating calendars with travel information and confirming reservations., • Conduct research as needed for travel arrangements to ensure efficiency and cost-effectiveness., • Provide a bridge for smooth communication between the senior leader’s office and internal departments, while demonstrating credibility, trust and support., • Prepare general communications to ensure timely and clear dissemination of university-critical information., • Prepare documents such as spreadsheets and PowerPoint presentations, create and maintain organizational charts, handle correspondence, take meeting minutes, and prepare documents as directed., • Prepare, process, and maintain database for special reports, including invoices, check requests, time off forms, expense reports, memberships, subscriptions and other needs as directed., • Establish an organized system for maintaining regular and confidential files and records., • Anticipate the needs of the institution; assume responsibility for projects and make recommendations about current processes and procedures., • Act as the first point of contact for potential students and guests in the reception area; responsible for dealing with inquiries on the phone and face-to-face., • Serve as the senior leader’s administrative liaison to the USAHS Board of Directors., • Assist board members with travel arrangements, lodging, and meal planning as needed., • Maintain discretion and confidentiality in relationships with all board members., • Comply with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. OTHER DUTIES AND RESPONSIBILITIES May perform other duties and responsibilities that management may deem necessary from time to time. TRAVEL/AVAILABILITY: • US domestic travel required to campuses; must be able to travel to support university events including Board meetings, awards ceremonies, etc. in support of the Office of the Chancellor., • May require occasional evening and weekend work as needed for business needs and to support the senior executive’s agenda. POSITION IN ORGANIZATION REPORTS TO: University Chancellor POSITIONS SUPERVISED: Customer Service Coordinator and Student Workers on occasion. TECHNICAL, MANAGERIAL, and PEOPLE SKILLS REQUIRED To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on the performance of each essential function. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. • Must be a detail-oriented self-starter who can work both individually and in a collaborative team environment; have the ability to handle multiple tasks in a constantly changing environment., • Strong ability to multitask and handle competing priorities, solid organizational skills, and a customer service orientation., • Demonstrates critical thinking skills to synthesize information quickly to determine the appropriate path for action and resolution., • Excellent written and verbal communication skills; excellent listening and assimilation skills and the ability to thrive in a fast-changing environment., • Ability to manage confidential information with integrity, discretion and a high level of trust and integrity, • Must possess solid and advanced level skills in MS Outlook, Word, Excel, PowerPoint, and SharePoint; knowledge of Visio is a plus. EDUCATION and/or EXPERIENCE • High school diploma required. Secondary education or a degree in a business school, trade school or an associate degree highly preferred., • A minimum of 5 -7 years of administrative support experience, preferably at the executive level, experience working in higher education is highly preferred. BUSINESS COMPETENCIES • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives., • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations., • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity., • Drives Results - Consistently achieving results, even under tough circumstances., • Innovation - Creating new and better ways for the organization to be successful., • Customer Focus - Building strong customer relationships and delivering customer-centric solutions. WORK ENVIRONMENT Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary. Physical requirements of this position include the following: X Lifting up to 30 lbs.

This role focuses heavily on AP processing, vendor management, and accurate financial and inventory-related data entry in a fast-paced, collaborative environment.

Assisting vendors/property managers/accountants with any concerns regarding payments. Maintaining property recurring expense schedule. KW Property Management & Consulting is a drug-free workplace.

Assisting vendors/property managers/accountants with any concerns regarding payments. Maintaining property recurring expense schedule. KW Property Management & Consulting is a drug-free workplace.

Accounts Payable / Accounts Receivable Specialist. Reconcile vendor statements and customer accounts.

We are seeking an experienced Accounts Payable Manager who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. Reconcile accounts payable transactions and resolve any discrepancies or variances wi

Develop and implement process improvements to enhance efficiency and accuracy. This role requires high-volume processing experience, familiarity with Latin American markets, and proven supervisory skills. Manage payment approvals and ensure compliance with company policies and regulations.

Assisting vendors/property managers/accountants with any concerns regarding payments. Maintaining property recurring expense schedule. KW Property Management & Consulting is a drug-free workplace.

The bookkeeper works closely with the accounting team to create and analyze financial reports, ensure legal requirements compliance, process accounts payable and receivable, process payroll and manage invoices and tax payments. Looking for an opportunity that offers growth and advancement, more pay

Our client, a for-profit organization, is seeking a Manager of Accounts Payable and Risk Analysis to oversee key financial processes and risk management activities. Position: Manager of Accounts Payable and Risk Analysis. The role involves managing accounts payable, ensuring compliance, and conducti

The Part-Time Clerk performs basic clerical and administrative support duties.

Summary: Our client, a for-profit organization, is seeking a Manager of Accounts Payable and Risk Analysis to oversee key financial processes and risk management activities. The role involves managing accounts payable, ensuring compliance, and conducting risk assessments. Manager of Accounts Payable

We are seeking a hands-on AP & AR Manager to lead and elevate our payables and receivables operations. You hold a Bachelor's degree in Accounting, Finance, or a related field. Access to cutting edge AI tools - you'll be at the forefront, mastering technology that makes you more capable, more valuabl

Job Description EXAMPLE OF DUTIES:  Work with Director F&B to determine Beverage standards.  Receives all beverage orders along with storeroom orders, ensure proper accuracy on order(s).  Create and maintain bin numbers for the wine rooms to include packing, product and price specifications.  Ability to carry/lift 50lbs and push/pull 200lbs.  Maintain liquor room, wine room and beer cooler cleaned and in working standards.  Prepare daily receiving beverage report.  Prepare daily beverage requisitions.  Creates all PO’s in EPRO, gets approvals and Receives items and invoices in system  Review all incoming beverage invoices for pricing and accuracy.  Manage pars for beverage storerooms  Place daily orders with vendors.  Communicate with F&B Director/Managers regarding shortages and out of stock items.  Research alternatives products.  Update pricing inventory sheets.  Conduct monthly/quarterly F&B inventory.  Conduct yearly F&B inventory.  Support receiving and storeroom clerks, as necessary.  Work with Accounts Payable to resolve invoicing issues. OTHER: Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the resort. Regular attendance in conformance with the standards, which may be established by Trump National Doral – Miami from time to time, is essential to the successful performance of this Position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the industry that we are in, a need will occur for each associate to provide “Lateral Service”. Our goal is to ensure that we are maximizing customer satisfaction and as a result there will be times when our associates in the Operation will call upon us for support in order to ensure customer satisfaction occurs. When we are fortunate enough for this to occur, each associate will positively respond unless there is a chance that an opportunity resulting in dissatisfying a guest could occur. If this is the case the leader is to be notified and the level of support that is being requested will be obtained. SUPPORTIVE FUNCTIONS: In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. -Participate in hotel/department meetings. -Perform any general cleaning tasks using standard hotel cleaning products to adhere to health standards. -Perform other duties as requested by manager or special guest requests. PHYSICAL REQUIREMENTS: Frequency Key: Never - 0 hours; Rare - up to 1 hour; Occasional - 1-3 hours; Frequent - 3-6 Hours; Constant - 6- 8 hours Physical Activity Frequency Physical Activity Frequency Sitting Occasional Walking Constant Climbing stairs Occasional Crouching/Bending/Stooping Frequent Reaching Frequent Grasping Frequent Pushing/Pulling Frequent Near Vision Frequent Far Vision Rare Hearing Frequent Talking Frequent Smell Frequent Lifting/Carrying Frequent up to 50 pounds Travel Rare OTHER DUTIES: Assimilate into Trump National Doral - Miami standards through understanding, supporting and participating in all elements of the Trump Cornerstones. Demonstrate working knowledge of the service standards. SAFETY REQUIREMENTS Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Associates will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager. QUALIFICATION STANDARDS: Education: High school diploma or equivalent preferred. Experience: Two years of F&B Buying experience required. Must be proficient in the use of Microsoft Word, Excel and Outlook and possess excellent communication, organizational and negotiation skills. Grooming: All associates must maintain a neat, clean and well groomed appearance (specific standards available). Other: Additional language ability preferred. Trump National Doral Miami participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.

The Vendor Reconciliation Specialist will support the Miami-based Vendor Reconciliation Analysts by performing reconciliation of inventory records for over 100 airports, aging clean-up, and tasks related to prompt invoice payment. Previous experience in accounts payable, vendor reconciliation, share

Job Description Job Title: Administrative Assistant – Condominium Management Reports To: General Manager and Assistant General Manager Location: Miami, Florida Summary The Administrative Assistant provides comprehensive administrative, clerical, and financial support to the condominium management team and the association. This multifaceted role includes managing accounts receivable and payable, assisting with the operations of the rental management program (if applicable), handling resident communications, maintaining records, and ensuring the efficient operation of the administrative office. Responsibilities Accounts Receivable (AR): • Prepare and send out invoices for monthly assessments, special assessments, and other charges to unit owners., • Track and record payments received, ensuring accurate posting to resident accounts., • Manage past due accounts, generate aging reports, and follow up with delinquent owners according to association policies., • Reconcile AR records with bank statements., • Respond to resident inquiries regarding billing and payments. Accounts Payable (AP): • Receive, review, and process invoices from vendors and service providers., • Obtain necessary approvals for invoices., • Prepare and issue payments (checks, electronic transfers) in a timely manner., • Maintain accurate AP records and vendor files., • Reconcile AP records with bank statements., • Respond to vendor inquiries regarding payments. Rental Management Program Support (if applicable): • Assist with the coordination of the on‑site rental program, if offered by the association., • Process rental applications and agreements., • Manage booking schedules and communicate with owners and rental guests., • Coordinate unit preparation for rentals (cleaning, maintenance communication)., • Track rental income and expenses., • Assist with the distribution of rental proceeds to owners. General Administrative Duties: • Serve as the first point of contact for phone calls, emails, and in‑person inquiries, providing professional and courteous assistance., • Maintain and organize office files, records, and supplies., • Prepare correspondence, memos, reports, and other documents., • Schedule meetings and appointments., • Manage incoming and outgoing mail and deliveries., • Assist with resident communications, including newsletters, notices, and website updates., • Coordinate vendor access and communication as needed., • Assist with the planning and execution of association meetings and events., • Maintain resident contact information and emergency contact lists., • Perform other administrative and clerical duties as assigned by the management team. Qualifications • High school diploma or equivalent required; Associate’s degree in Business Administration or a related field preferred., • 2 years of administrative experience, preferably in property management, real estate, or a similar environment., • Fluent in Spanish strongly preferred., • Proven experience with basic accounting principles and managing accounts receivable and payable., • Experience with rental management processes is highly desirable if the condominium has a rental program., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent organizational skills and attention to detail., • Strong written and verbal communication skills., • Ability to prioritize tasks and manage time effectively., • Ability to maintain confidentiality and handle sensitive information., • Excellent customer service and interpersonal skills., • Ability to work independently and as part of a team., • Familiarity with property management software is a plus., • Yardi systems knowledge strongly preferred. Physical Requirements • Ability to sit for extended periods., • Ability to use a computer and telephone., • Ability to lift and carry light office supplies.

Job DescriptionDescription: NOW HIRING Office Administrator Girl Scouts of Tropical Florida | Miami-Dade & Monroe Counties Location : Miami, FL (Hybrid) Type : Full-Time | Salaried Exempt Reports To : Director Finance & Administration Supervises : Two Camp Rangers ABOUT GIRL SCOUTS OF TROPICAL FLORIDA Girl Scouts of Tropical Florida (GSTF) serves nearly 3,000 girls ages 5-17 across every zip code in Miami-Dade and the Florida Keys — building girls of courage, confidence, and character who make the world a better place. From the urban neighborhoods of Miami to the shores of the Keys, we deliver the Girl Scout Leadership Experience to young women who need it most. We are a team driven by mission, fueled by heart, and committed to excellence in everything we do. THE OPPORTUNITY We're looking for a highly organized, mission-driven professional to serve as the operational backbone of our Service Center. If you thrive in a fast-paced environment, love wearing multiple hats, and are energized by meaningful work — this role is for you. As our Office Administrator, you'll be the go-to person who keeps our office operational, the payroll running, the staff informed, and our camps supported — all while representing the values that have made Girl Scouts a trusted institution for over a century. Requirements: WHAT YOU'LL DO Your responsibilities span five core areas: Administration & Executive Support • Keep the Service Center running smoothly — mail, supplies, IT coordination, and office operations, • Serve as the CEO's right hand: calendar management, meeting prep, expense reporting, and project follow-through, • Support the Board of Directors: plan meetings, draft minutes, circulate materials, and lead logistics for the Annual Meeting, • Process bi-weekly payroll for all GSTF staff using Paylocity, • Support accounts payable: invoice routing, vendor documentation, and approval workflows, • Manage the full recruiting process in Paylocity — posting, tracking, coordinating pre-employment screenings, • Onboard new team members and maintain employee files in compliance with GSTF HR policies, • Supervise two Camp Rangers across GSTF properties, • Serve as backup for Development gift processing in Raiser's Edge NXT when the Asst. Director of Development is unavailable Required • 5+ years of progressive administrative or operations experience, • Demonstrated payroll experience (Paylocity strongly preferred), • Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote), • Exceptional organizational skills with ability to manage competing priorities independently, • Excellent written and verbal communication; Board-level correspondence experience a plus, • Valid Florida driver's license and proof of vehicle insurance, • Bachelor's degree in Business Administration, Nonprofit Management, or related field, • Experience in a nonprofit, youth-serving, or mission-driven organization, • Familiarity with Blackbaud Raiser's Edge NXT and/or Salesforce, • Bilingual English/Spanish — strongly preferred given the communities we serve, • Mission that matters : Every task you complete helps a girl discover her potential., • Hybrid flexibility : Work from the Service Center, remotely, and in the community., • Generous PTO : 25 days (175 hours) of Paid Time Off annually., • Community impact : Serve girls across every zip code in Miami-Dade and the Keys., • GSUSA membership : Join the largest girls' leadership organization in the world., • Full benefits package : Health, vision, life insurance, and retirement benefits.

Job Description Have administrative experience and looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! National commercial property management company is looking to add a temporary/temp to hire Property Coordinator to their beautiful Miami portfolio. Great opportunity to build your career with a company that focuses on providing high quality service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, and professional development with opportunity to grow your career in the Property Management Industry!! Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Executing a variety of events at the property, • Assisting tenants with specialty concierge services, • Supporting Property Manager with various projects, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work well with others, • Ability to prioritize, • BA or BS degree, • Intermediate MS Office skills, • 2+ year of office experience

Job Description Compensation $45,000 to $55,000 Annually Employment Type Full-Time – Monday to Friday JOB TITLE & TYPE: Office Manager/Bookkeeper LOCATION: Miami / Little River District COMPANY: Reprtwär LLC SUMMARY: Reprtwär is an architecture and design-oriented firm with international and national professional experience. Reprtwär is focused on delivering superior service. Its founder is committed to excellence and leadership. Our design process has been distinguished through our experiences and observations as problem solvers, as well as architects. We believe in the “BIG IDEA” and discovering the unique aspects within each project. It is our desire to create long lasting relationships with each client Reprtwär is privileged to co-create with. We understand the importance of repeat business and focuses on providing a high level of service that will not only make our clients successful, but also proud of the venture. Such is achieved with the right team and dedication are in place. The design and operations team at Reprtwär is comprised of individuals from diverse professional backgrounds that help accelerate each phase of the design process. It is the combination of these diverse experiences and backgrounds that give our firm a well-rounded view and ability to be trailblazers. Our office and team are composed of a studio environment that serves as the key ingredient for success in the quality of work we produce. Teamwork and the sharing of ideas can only enhance this process. This new hire must embody collaborative attributes in order to join our team as Office Manager/Bookkeeper. This individual will help organize and coordinate office operations and procedures. OBJECTIVE: The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. The candidate will be able to work independently with little or no supervision, have good judgment and excellent customer service skills. This person must be exceedingly well organized, personable, and enjoy the administrative challenges of supporting an office of creative and technical individuals. VALUES: The Office Manager/Bookkeeper shall be committed to the organizational values and have a passion to serve within the field of design, architecture and customer service. Furthermore, the selected individual must embody professionalism, organization, resourcefulness, and resiliency skills. ESSENTIAL FUNCTIONS Manage and oversee the daily bookkeeping operations of the office including but not limited to: · Bookkeeping; invoicing, accounts payable/receivable · Bank account and credit card reconciliation · Collections · Customer Service- via phone, email and in person assistance/ direction · Operations Support- help address client needs, find solutions, and make recommendations when appropriate. · Order and maintain inventory of supplies (paper, ink, break room supplies, etc.) · Serve as the point person for maintenance, mail/shipping, purchasing, bills, event planning, and other duties as necessary · Manage relationships with vendors, service providers, and landlord · Prepare letters, reports, project proposals · Provide executive support to Principal Architect – scheduling meetings, handling appointed tasks · Coordinate maintenance of software licenses and subscriptions · Maintain office policies and procedures · Support marketing activities · Coordination with payroll company, accountant, business, insurance and 401(k) consultants · Working with staff to update and track project status · Preparing financial reports and office budgets REQUIRED · Bookkeeping software experience (Quickbooks) · Professional etiquette · Great customer service skills in-person, over the phone and by email. Person will also be following up with clients for payment and late payments. · Maintain organized and neat office space · Attention to detail, strong drive for neatness and clarity · Strong organizational and planning skills · Problem solving and cost-saving analytical skills · Time management, ability to multi-task & prioritize tasks · Must be proactive, independent and great team player; ability to successfully operate under ambiguous guidelines · Excellent verbal, interpersonal, and written communication skills (including spelling and grammar) · Proficiency in MS Office: word processing, preparation of spreadsheets, etc. PREFERRED · Bilingual (Spanish/English) preferred · Bachelor’s Degree in accounting, finance, economics or related field · Creative or design interest and/or experience · Collections experience · Background in HR and/or IT a plus, although not necessary BENEFITS • 401(k), • Health insurance, • Paid time off

Job DescriptionJob description We seek a Bookkeeper with strong Human Resources experience to join our growing team. This role is ideal for a driven, detail-oriented professional who enjoys wearing multiple hats and thrives in a fast-paced, collaborative environment. Key Responsibilities Accounting & Finance Duties: • Maintain and reconcile general ledger accounts, ensuring accuracy and compliance., • Manage accounts payable and receivable, including collections and vendor payments., • Prepare financial reports, journal entries, and supporting documentation., • Assist with budgeting, forecasting, and month-end/year-end close processes., • Assist with onboarding of new hires, maintaining employee files, and ensuring compliance with labor laws., • Process payroll and support payroll-related reporting and reconciliation., • Help manage employee benefits administration and respond to HR-related inquiries., • Proven experience in bookkeeping or accounting, preferably in a mid-sized business setting., • Hands-on experience in AP/AR, reconciliations, and collections., • Prior experience supporting HR functions such as onboarding, payroll, and compliance., • Proficiency in QuickBooks Online (required); or other accounting software is a plus., • High attention to detail with excellent organizational and time management skills., • Strong analytical and problem-solving capabilities., • Professional communication skills, both written and verbal., • Ability to manage confidential information with discretion., • Comfortable working independently and as part of a cross-functional team

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the company’s compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting. Responsibilities • Enter financial data and transactions, • Verify the accuracy of transactions that have been entered, • Prepare trial balance, • Analyze budgets and other financial information, • Process accounts payable and accounts receivable, • Complete required tax formsQualifications, • Bachelor’s degree in accounting or a related field, • Previous experience as an accountant, bookkeeper, or similar position, • Knowledge of generally accepted accounting principles (GAAP), • Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems, • Strong mathematical and analytical skills, • Excellent attention to detail, time management, and communication skills

Job DescriptionDescription: Legacy Parking is a rapidly growing Parking Asset Management company looking to add a Bookkeeper to the team in downtown Miami! The Bookkeeper is responsible for overseeing the timely and accurate data input related to accounts payable, accounts receivable, transient and contract revenue — managing reporting, reconciliations, and payment functions for a designated parking location. WHAT YOU’LL DO Responsibilities ? Enter transient revenue received and reconcile to bank deposit statements on a daily basis ? Enroll new monthly contract parkers, manage parker accounts, resolve invoice issues, collect payments, and post to appropriate GL accounts ? Complete daily ticket summary reports ? Maintain contract parker aged trial balances and pursue collection of past-due accounts ? Process invoices by completing check requests and posting payments to appropriate GL accounts ? Reconcile GL accounts and assist with monthly close, including reviewing internal and client financial statements and investigating discrepancies ? Provide Office Manager services as needed ? Provide special financial reports as requested by location clients ? Support other special projects as assigned by location management WHAT YOU BRING Skills & Abilities ? Ability to manage multiple projects and details simultaneously while adapting to shifting priorities ? Self-motivated with a clear, courteous, and professional manner ? Effective verbal and written communication skills ? Proficiency with Microsoft Office and relevant technologies REQUIREMENTS Qualifications Experience ? Previous experience in data processing, accounts receivable, accounts payable, and revenue collection a plus Language Bilingual English/Spanish preferred Requirements:

Job DescriptionJoin Our Team as a Part-Time Bookkeeper ( AR / AP Focus) Are you a detail-oriented bookkeeper with a knack for managing property-related finances? Cadet Property & Association Management, LLC is looking for a talented Part-Time Bookkeeper to join our team. If you’re passionate about numbers, organization, and delivering exceptional results, we want to hear from you! At Cadet Property & Association Management, LLC, we pride ourselves on providing compliance-first operations and transparent management services to condo and HOA boards in Miami-Dade and Broward County. With a focus on protecting property values and reducing board burnout, we ensure our clients receive attorney-grade agreements, disciplined vendor management, and clear resident communication. Join a company that values intentional growth and measurable success! What You’ll Do As a Part-Time Bookkeeper, you’ll play a key role in keeping our financial processes running smoothly. Your responsibilities will include: • Managing property-related bookkeeping tasks with a focus on accounts payable (AP)., • Performing reconciliations with precision and accuracy., • Utilizing accounting systems and structured workflows to maintain financial records., • Handling multi-entity accounting or intercompany-style tracking., • Meeting monthly deadlines with strong organizational skills., • 2+ years of bookkeeping experience, preferably in property management, multi-entity accounting, or AP-heavy roles., • Strong reconciliation skills and a sharp attention to detail., • Experience with Yardi or similar property/accounting systems., • Familiarity with AvidXchange or other AP automation tools., • Comfort working within structured workflows and accounting systems., • Prior experience in community association bookkeeping is highly preferred. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.