Admin office jobs in Florida - Page 4

Job Description Driven by our respect for people and the planet, Village Farms is an organization that prides itself as a large-scale, Controlled Environment Agriculture-based, vertically integrated supplier for high-value, high-growth plant-based Consumer Packaged Goods (CPG) opportunities, with a strong foundation as a leading fresh produce supplier to grocery and large-format retailers throughout the US and Canada, and new high-growth opportunities in the cannabis and CBD categories in North America and selected markets internationally. Position Summary We are seeking a highly organized and efficient Administrative Assistant to support the Sr. Executive Assistant with the Corporate Executive Leadership Team (VP level and above) with administrative tasks including typing, filing, answering telephones, taking messages, making travel arrangements and other general office duties. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external and internal contacts at all levels of the organization. This is an IN-OFFICE position, located in Lake Mary, FL. Primary Functions • Completes a broad variety of administrative tasks in support of the Sr. Executive Assistant for the Corporate Executive Team (CEO, CFO, EVP & VPs) including managing an extremely active calendar of appointments (EVP & CFO only); completing/processing expense reports for CEO/CFO approval; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings., • Provides “Gatekeeper” and “Gateway” role creating win-win situations for direct access to the C-Suite’s time and office., • Prioritizes conflicting needs in support and tandem with Senior Executive Admin; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures., • Maintains office supplies, files and equipment in an orderly and professional manner for the C-Suite. In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. • Assists the Senior Executive Admin and/or EA to COO with Board member needs, including travel arrangements, lodging, and meal planning as needed., • Handles advance distribution of materials before meetings in electronic/paper format; attend all required meetings and prepare/distribute meeting minutes., • Performs coordinator function with headquarters’ facility needs/operations, i.e., scheduling vendors, contractors, repairs, maintenance, assist with HQ’s onsite events, etc. as well as backup to the Reception Desk. Will be required to perform other duties as requested, directed or assigned. Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position. • Under guidance of Sr. Executive Assistant, assists in coordinating the agenda of senior management team meetings and off-site meetings. The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail, often utilizing calendar management tools., • Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior management as well as Board of Directors., • Experienced level written and verbal communications skills., • Experienced level skills with the Microsoft Office Suite of applications, in particular Outlook, PowerPoint, and Teams, and other relevant software., • High proficiencies in appropriate technologies and hardware: Microsoft Office Suite, calendar management tools, as well as other relevant software (DocuSign)., • Demonstrated proactive approaches to problem-solving with strong decision-making capability., • Emotional maturity., • A highly resourceful team-player, with the ability to be extremely effective independently. Education • Notary, State of Florida. Safety Requirements Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The Company will provide the required PPE. Employees will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly to your Supervisor. • Medical – both PPO and HSA options, • Dental, • Vision, • Company-paid life insurance, • 401(k) with company match, • Paid time off Upon employment, all employees are required to fully comply with Village Farms International, Inc. rules and regulations for the safe and efficient operation of our facilities. Employees who violate Company rules and regulations will be subjected to disciplinary action, up to and including termination of employment. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EOE/M/F/D/V

Job Description Are you exceptionally organized, highly trustworthy, and proactive? Do you thrive in a role where no two days are the same and where your ability to support and anticipate needs makes a real difference? We are looking for a full-time Personal Assistant to support the CEO of a fast-growing health insurance brokerage. This role is primarily focused on personal support with some light business-related tasks. It’s ideal for someone who values discretion, flexibility, and consistency. You’ll be the right hand to a busy executive, handling personal logistics, errands, transportation, and administrative support. The CEO is seeking someone long-term who can be counted on to keep life and work running smoothly behind the scenes. Key Responsibilities: * Manage personal calendar, appointments, and scheduling * Drive the CEO to meetings, events, and personal appointments * Run errands and coordinate day-to-day logistics * Handle confidential personal and business matters with integrity * Provide limited business support: scheduling, email organization, light admin * Serve as a communication liaison between the CEO and internal team * Adapt to shifting priorities and provide support where needed What We’re Looking For: * Extremely trustworthy – You’ll be handling sensitive and private information * Organized & detail-oriented – Nothing falls through the cracks with you * Clear communicator – You know how to keep things on track and moving * Adaptable & dependable – You can pivot when plans change and still deliver * Discreet & professional – You understand the importance of confidentiality * Proactive & resourceful – You take initiative and solve problems independently * Must have reliable transportation and a valid driver’s license Why This Role? * Full-time position with a flexible schedule * Opportunity to support a driven executive in a meaningful, long-term role * Variety in day-to-day tasks, no two days are exactly the same * A respectful, high-standard work environment where your contribution is valued * Low bureaucracy—direct communication with decision-makers This is not a traditional office admin job. It’s a hands-on, high-trust personal assistant role for someone who thrives on supporting others with excellence and discretion. Interested? Apply now with your resume and a short note telling us why you’re the right fit. Company DescriptionWe are a growing insurance brokerage offering high commissions, remote work, and qualified leads to help our agents succeed. Our team benefits from ongoing training, expert guidance, and a supportive culture that encourages growth and success. If you're a motivated sales professional looking for unlimited earning potential and a great team, we’d love to connect!We are a growing insurance brokerage offering high commissions, remote work, and qualified leads to help our agents succeed. Our team benefits from ongoing training, expert guidance, and a supportive culture that encourages growth and success.\r\n\r\nIf you're a motivated sales professional looking for unlimited earning potential and a great team, we’d love to connect!

Job Description JOIN OUR TALENT COMMUNITY! We don’t have any openings at this location right now, but we’re always on the lookout for great people to join our team. If you’re interested, go ahead and apply! This lets us get to know you and reach out when the right spot opens up. If you’re passionate about helping others and want to be part of a supportive, fun team, we’d love to connect with you! Come join the PhysMED team! A growing, successful medical company with multiple locations along the Gulf Coast of Florida. Full-time positions offered at Center for Physical Medicine of Port Charlotte. Clean organized work environment. We are looking for a dynamic, energetic, outgoing, and organized individual to help grow the clinic through interactions with patients, admin, and scheduling responsibilities. You will be directly involved with patients and office staff and must be able to maintain a professional attitude at all times. The ideal candidate is one who is capable of meeting and connecting with new people, caring, genuinely enjoys interacting with people, has high energy, and is result-oriented. You must also be organized, a self-starter, and appreciate accountability. The position is fully trainable, although previous medical office / front desk / customer service experience is a plus. Bilingual (Spanish/English) is a plus. Job Type: Full-time Salary: $17 - $19 per hour Benefits: • Dental insurance, • Employee discount, • Health insurance, • Life insurance, • Paid time off, • Physical & Rehabilitation Medicine, • 8 hour shift, • Customer service: 1 year (Preferred) Job Type: Full-time

Job DescriptionWe are seeking full-time Patient Access Representatives to work on-site at the our Boynton Beach Admin Office. The Patient Access Representative registers patients for clinical services by obtaining pertinent information, verifying insurance benefits, explaining pertinent documents, and collecting payments. Essential Duties and Responsibilities • Obtains, confirms, and enters demographic, financial, and clinical information necessary for financial clearance of scheduled patient accounts., • Contacts patients’ families or physicians’ offices to obtain missing insurance information., • Verifies insurance and confirms insurance eligibility of patient coverage benefits, notifying patient and referring physician in the event of failed eligibility., • Collaborates with scheduling departments to identify add-on patients., • Obtains necessary authorizations, pre-certifications, and referrals., • Notifies patients of liabilities and collects funds., • Maintains appropriate records, files, and accurate documentation in the system of record., • Other duties as assignedMinimum Qualifications, • High school diploma required; Bachelor's degree preferred, • Proven work experience as a Patient Access Representative; Minimum 2 years of relevant experience required, • Strong administrative and organizational skills, • Excellent communication and interpersonal skills, • Proficiency in Microsoft Office and data entry systems, • Ability to multitask and maintain strong attention to detail, • Compassionate and patient, • Ability to work independently and as a team player, • Strong organizational skills, • Ability to multitask and use critical thinking to complete tasks, • Ability to stay calm while working under pressure

Job Description  If you do not have QuickBooks Experience, please do not apply Office Location in the Lithia area. I have 2 questions? 1. Are you a hard worker?, 2. Are you looking for an awesome place to work? WE NEED YOU! We are Looking for a New Team member to handle all QuickBooks online and more. Monday through Friday flexible schedule (TBD) 1-hour lunch. Must have basic knowledge  Excel  Word  Google docs  Google drive  Adobe  Google Sheets  Gmail  Microsoft Excel Skills  Team player  Excellent accounting experience  Hands-on experience with QuickBooks online  Accuracy and attention to detail  Multitask  Must have great customer service skills  People person  Can do attitude Solar office background a plus!!! Email or call the office today! (Bilingual a plus)

Merry Maids - [Sales Assistant / Admin Assistant] As an Office Assistant at Merry Maids, you'll: Complete daily close out process in the system; Create and update schedules with new customer information and provide team members with daily appointments/routes; Schedule sales bids and generate ancilla

The Admin Assistant 3 is responsible for advanced clerical and related administrative work reporting to a Director/AVP.Employees in this position perform a variety of advanced clerical, administrative, and special projects for a Director/AVP.Employees utilize a variety of office skills and considera

The Admin Assistant 1 is general clerical and related administrative duties reporting to a supervisor.Employees in this position perform a variety of general clerical, administrative and special projects for a supervisor.Employees utilize a variety of office skills and judgment in relieving the supe

Compass Group - JobID: D779247A8EF683CE1B6165C64AC927FF [Administrative Assistant / Receptionist] As an Office Clerk at Compass Group, you'll: Train other staff members to perform work activities such as using computer applications; Answer telephones, direct calls, take messages and run errands; Pre

Proficient level of capability with Microsoft 2013 Outlook, Excel, Power Point, and Word applications. Candidates must be organized, able to multi-task and demonstrate a high sense of teamwork. Provide backfill support for Office Manager position in the following areas:.

Job Description Company Description: iAIRE, LLC is a custom HVAC manufacturer that deals with commercial dedicated outside air units and custom HVAC accessories including but not limited to Energy Recovery Ventilators, outside air hoods, economizer controllers, and other custom projects. Position Description: This is an entry to mid-level position working as admin. Candidate will be responsible for but not limited to answering phones, emails, entering orders, and booking flights, car and hotel. Major Responsibilities: • Answer and log phone calls and emails, • Self-starting / self-managing attitude and the ability to handle diverse situation with limited management direction, • Must be pleasant and personable, • Possess strong communication skills, both written and oral, • Willingness to adapt to rapidly changing environment and new challenges, • Have a working knowledge of HVAC equipment a plus, • Proficient in Microsoft Office (Word and Excel), • 1-2 years of experience working in a customer service-related position, • Able to work in a high energy environment, • Great conflict resolution ability, • Able to organize and document calls, orders, and other services, • Location: Kissimmee, FL, • Employment type: Full-time hourly, • Education requirements: High school diploma or GED required, Associated Degree (or above) preferredCompany DescriptioniAIRE, LLC is a custom HVAC manufacturer that deals with commercial dedicated outside air units and custom HVAC accessories including but not limited to; Solar HVAC, DOAS Units, Energy Recovery Ventilators, outside air hoods, economizer controllers, and other custom projects.iAIRE, LLC is a custom HVAC manufacturer that deals with commercial dedicated outside air units and custom HVAC accessories including but not limited to; Solar HVAC, DOAS Units, Energy Recovery Ventilators, outside air hoods, economizer controllers, and other custom projects.

Job Description About FCHC: Since 1976, Florida Community Health Centers, Inc. (FCHC) has been a health care leader in Florida. We provide comprehensive primary and specialty health care and patient support services through a network of Centers surrounding Lake Okeechobee and across Florida’s Treasure Coast. Our mission is to ensure that everyone in our communities has access to culturally competent, high-quality health care that they can afford. FCHC has locations in Clewiston, Moore Haven, Okeechobee, Fort Pierce, Port St. Lucie, Stuart, Indiantown, Pahokee and West Palm Beach. FCHC’s Corporate Office is centrally located in West Palm Beach, Florida. FCHC has multiple staff members who speak Spanish and Creole, and translation is available for other languages as needed. FCHC has created a “one-stop shop” for patients–providing Pediatric and Adult Primary Care, Dental, OB/GYN and Women’s Health, Infectious Disease, Behavioral Health, Pharmacy, chronic disease education and care management, referral assistance, benefit enrollment assistance and coordination, and telehealth services. Our patients benefit from a “medical home” model, where they may access our extensive array of health care clinicians and services in an atmosphere where they are treated with respect, care, and concern. Mission The Mission of Florida Community Health Centers, Inc. (FCHC) is to provide accessible, cost-effective, high-quality, comprehensive health care to all persons in our communities. Vision Florida Community Health Centers, Inc. (FCHC) will maintain strong leadership in, and advocate for, the provision of health care services. FCHC will foster and promote collaborative relationships and will develop partnerships with local, state, and federal public health service agencies and the community in general, to enhance the quality of delivery systems for comprehensive health care. FCHC will be an employer of choice and will demonstrate excellence with a highly trained staff and governing board. Values FCHC values Integrity, Compassion, Commitment to serving others (external and internal to the organization), Innovation, Effectiveness (cost and outcome), Efficiency, being Mission-driven, Commitment to serving others internal to organization and Commitment to Excellence. ADA: Full time position. Ability to sit for long periods of time and/or stand periodically during workday and lift up to 30 lbs., when necessary. Computer data entry a portion of job duty. OSHA: Must adhere to universal precautions, to include blood borne pathogen protection, at all times Position Summary: The Center Clinical Administrator (CCA) is responsible for ensuring that the clinical policies and procedures of Florida Community Health Centers, Inc. (FCHC) are adhered to on a local level and the professional services are performed efficiently and of the highest possible quality. The CCA is expected to assume the following duties. Role and Responsibilities: • Keeps local Clinical staff actively informed of any issues/changes within the medical community in general, and FCHC specifically (i.e., information from Center Clinical Administrator /Admin Meetings/Corporate Staff meetings), that could have an impact on their practice., • Works actively with the Center Administrator on performance evaluations, interviewing new job applicants, recommendations for hire/fire, counseling reports, disciplinary action recommendations/enforcement, and incident reporting., • Keeps the CMO actively informed of developing clinical issues/changes within the local staff/community., • Immediate supervisor of Nursing Supervisor. Collaborates with CSSC and Center Administrator on introductory period and annual performance evaluations of Nursing Supervisor., • Assists CMO, CSSC and Center Administrator in determining clinical staffing requirements., • Coordinates inter‐referrals between medical and dental departments., • Attends and participates in scheduled Center Clinical Administrator, Corporate and Corporate Management Staff meetings., • Conducts monthly Clinician Staff meetings and provides minutes to Senior Management, • Participates in annual Formulary and Clinical Care Guidelines revisions., • Participates in Utilization Review/Quality Improvement of clinical services including chart reviews for clinical appropriateness, lab, pharmacy, and referrals to sub‐specialists, radiology, ER, Clinical Measures compliance., • Stays abreast of local County Health Department issues, and reports issues, policy or procedural changes to the CMO and CEO Minimum Requirements (experience, training, and education): To effectively fulfill this position, candidate must meet the following requirements: • Licensed physician who is Board Eligible/Certified in a primary care specialty. THIS JOB DESCRIPTION IS NOT INTENDED TO BE ALL‐INCLUSIVE, AND EMPLOYEE WILL ALSO PERFORM OTHER REASONABLE RELATED BUSINESS DUTIES AS ASSIGNED BY SUPERVISOR.

Job Description Your primary job will be assisting the company principals in a real estate development and management office. You will have a variety of duties including locating land and other real estate opportunities, financial analysis, working with the brokerage community, analyzing operations at existing properties, working with the team to execute business plans for properties owned and/or developed, working with contractors, engineers, and other design professional, and a myriad of other tasks requisite to real estate ownership and development. You must be comfortable calling and meeting people you do not know. You will be working on a wide variety of tasks including corresponding with tenants and investors, inspecting properties, following up on tasks assigned by company principal to managers, scheduling meetings, responding to emails, copying/scanning, answering leasing calls, and other admin tasks as you learn the business.

Additionally, the Assistant Manager will contribute to ongoing performance improvement initiatives and promote effective cross-functional collaboration with departments such as Human Resources, System Admin & IT, Office Management and other departments as well. This individual will play a key role i

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Google Docs. The primary role of the Office Admin Assistant is to prioritize and handle internal and external correspondence. Daily administrative operations of the office, including:.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Ignite Your Career at Builders FirstSource.Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market, helps make the dream of home ownership more achievable every day.At BFS, you'll be equipped with all the tools,

With more than eight offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. In addition, the Administrative Clerk performs diverse clerical, technical, and administrative tasks that requir

Job Description About Our Practice: We’re a growing, patient-focused dental practice in West Boca Raton, serving a diverse community of families, professionals, and self-employed individuals. We pride ourselves on creating a welcoming environment and delivering top-quality care. Now, we’re looking for a Certified Dental Assistant fluent in English and Spanish to join our caring, professional practice. What We Offer: • Competitive hourly pay., • Bonus opportunities., • Supportive, upbeat team environment., • Modern office with digital X-rays and charting., • Growth opportunities within the practice. Your Role: • Chairside assisting for general dentistry, fillings, crowns, Invisalign, Implants., • Translate and explain treatment plans to Spanish-speaking patients., • Take and process digital X-rays., • Sterilize instruments and maintain operatory cleanliness., • Chart in dental software (Dentrix/Eaglesoft or similar)., • Assist with front desk or scheduling as needed. Requirements: • Certified Dental Assistant (CDA) or equivalent (X-ray certified)., • Bilingual: Fluent in Spanish and English., • 1+ years dental experience preferred., • Friendly, reliable, and patient-focused., • Able to work well with both the clinical and admin teams. Skills: • General Practice, • Treatment Planning, • Bilingual, • Cross-trained (Front/Back Office), • Digital X-rays, • Intraoral Photos, • Dentrix, • Spanish Compensation: • $18-$22/hour

Position Summary: We are seeking a highly skilled and proactive Systems Administrator to lead the management and optimization of our Agency Management System (AMS). This pivotal role ensures the AMS platform operates securely, efficiently, and in alignment with business goals across multiple office locations. The ideal candidate will bring deep expertise in AMS platforms (e.g., Vertafore AMS360, ImageRight), strong technical acumen, and a passion for user support and process improvement within the insurance agency industry. Key Responsibilities: System Administration & Maintenance • Oversee user account setup, permissions, data integrity, and regular backups, • Approve and implement system changes and updates, • Serve as the primary technical contact for AMS-related issues, • Deliver training sessions and ongoing support to staff, including training new employees, • Set up new hires with profiles, VSSO, and product access, • Monitor system performance and implement automations, • Create custom reports and dashboards using My Agency & Classic Reports, • Pull renewal reports and enter data into ImageRight, • Manage integrations with ePay, Comulate, Agency Revolution, ModAdvisor, and accounting software, • Participate in monthly Vertafore meetings and escalate critical issues, • Act as the main RSP (Resource Pro) contact and communicate updates to internal teams, • Conduct regular security audits and ensure regulatory compliance, • Develop and maintain documentation for system configurations, workflows, and integrations, • Guide and assist team members via Tech Talk chat, • Train interim team on cross-departmental workflows, • Manage Proposal Builder, Brand Updates, Form Letters, and Waivers, • Complete remaining ePay and AMS suspense work, • Assist with Book of Business transfers and open items Qualifications: • Prior hands-on experience managing and optimizing Agency Management Systems (AMS), such as Vertafore AMS360 or ImageRight, is required. Familiarity with insurance agency operations and workflows is strongly preferred., • Proven experience as a Systems Administrator or similar role managing AMS platforms, • Strong technical skills in databases (SQL a plus), APIs, and network fundamentals, • Familiarity with insurance agency workflows and business processes, • Excellent analytical and problem-solving abilities, • Strong interpersonal and communication skills for collaboration across teams, • Customer-focused mindset with dedication to high-quality support, • Relevant professional certifications (e.g., Vertafore, ITIL, CompTIA) are a plus Benefits & Perks We value our employees and are committed to providing a comprehensive benefits package that supports your well-being and work-life balance, here’s what we offer: Health & Wellness • Medical, Dental, and Vision Insurance, • Employer-Sponsored Life Insurance, • Long-Term and Short-Term Disability Coverage Financial Benefits • 401(k) Plan with Company Match, • Competitive commission structure with opportunities for growth Work-Life Balance • Generous Paid Time Off (Starts at 4 Weeks), • Volunteer Time Off to Give Back to the Community Important Notice: This position description is intended to describe the level of work required of the person performing the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation for applicants and colleagues who need them for medical or religious reasons. EEOC Statement: ME Wilson is an equal employment opportunity firm and strives to comply with all laws prohibiting discrimination based on race, color, religion, age, sex (including sexual orientation and gender identity), national origin or ancestry, disability, military status, marital status, and any other category protected by federal, state, or local laws. All such discrimination is unlawful, and all persons involved in the operations of the firm are prohibited from engaging in this conduct.

Spherion - JobID: 45819300 [Administrative Assistant / Receptionist] As an Admin at Spherion, you'll: Manage all administrative tasks for the office, including answering phones, scheduling appointments, and filing paperwork; Coordinate meetings and events, including booking venues and arranging cate

Job Description About the Role: The Admin-Sales position at Walker's Marine in Naples is crucial for ensuring seamless operations. This role is designed to enhance customer satisfaction by providing timely support and information to both clients and team members. The successful candidate will be responsible for answering the phone, greeting clients as they arrive to the store, processing orders, and maintaining accurate records, which are essential for tracking sales performance. Additionally, this position will involve coordinating with various departments to ensure that customer inquiries are addressed promptly and effectively. Ultimately, the Admin-Sales role contributes to the overall success of the company by fostering a positive customer experience and supporting the sales team in achieving their targets. Minimum Qualifications: • High school diploma or equivalent., • Proven experience in an administrative or sales support role., • Experience in the marine industry or a similar field., • Manage and process sales orders and documentation accurately and efficiently., • Provide administrative support to the sales team, including scheduling meetings and preparing reports., • Answer the phone and greet customers coming in the door., • Maintain and update customer databases and sales records to ensure accuracy. The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and ensuring that all sales documentation is processed accurately. Effective communication skills are vital, as the candidate will interact with customers and team members regularly, providing information and support. Attention to detail is crucial in maintaining accurate records and databases, which directly impacts sales performance. Additionally, proficiency in using office software and CRM systems will enhance the candidate's ability to streamline processes and improve efficiency. Preferred skills, such as experience in the marine industry, will provide valuable insights that can help in understanding customer needs and improving service delivery. DO NOT MAKE ANY EDITS TO THE BELOW PORTION OF THE JOB DESCRIPTION: OneWater Marine is an Equal Opportunity Employer and complies with ADA regulations as applicable. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Description Full Time Position Monday through Friday 8:30 - 5:30 We are seeking a highly organized and detail-driven Administrative Coordinator to support the administrative functions of our manufacturing operations. This role is ideal for someone with strong procedural aptitude and a natural ability to learn new systems and processes. Proficiency in Microsoft Excel and Word is essential, as you'll be responsible for maintaining documentation, analyzing data, and ensuring operational continuity across departments. Key Responsibilities * Create and maintain spreadsheets for inventory tracking, vendor coordination, and order processing * Generate reports and presentations for management using Excel and Word * Analyze operational data to identify trends and support decision-making * Maintain accurate and up-to-date documentation in compliance with company policies Manufacturing Operations Support * Coordinate administrative activities between office and manufacturing floor to ensure productivity * Track parts and materials to support production schedules and vendor relationships * Process purchase orders and monitor delivery timelines Office & HR Administration * Implement and monitor office policies and procedures * Track employee attendance and assist with onboarding documentation * Ensure office supplies are stocked, and equipment is maintained Cross-Departmental Coordination * Facilitate smooth communication and workflow between departments * Maintain organized records and filing systems for operational continuity * Support compliance with industry regulations and internal standards Qualifications * Proven experience in administrative roles, preferably in a manufacturing environment * Advanced proficiency in Microsoft Excel (pivot tables, formulas, charts) and Word (templates, formatting) * Strong procedural mindset and aptitude for learning new systems * Excellent organizational and communication skills * Ability to multitask and prioritize in a fast-paced setting What We’re Looking For This role requires someone who thrives on structure, precision, and continuous improvement. If you’re the kind of person who finds satisfaction in a well-organized spreadsheet and enjoys being the backbone of operational efficiency, we’d love to meet you.

Partner with RMs to ensure seamless client onboarding and provide admin support, manage client materials, inquiries, and completing KYC activities.Support the RM with KYC activities in both Deposit/Treasury and Loan/Credit activities Coordinate with middle office in ops for deposits & treasury clien

Proven experience as an administrative assistant or office admin assistant.

Part-Time Admin Assistant/Legal.PrideStaff on behalf of a law office is seeking a professional and eager Part-Time Admin Assistant/Legal to join their busy law firm in Plantation! The ideal candidate will have 2+ years of experience working in a law office but also willing to learn! Great entry leve

The Admin Assistant 3 is responsible for advanced clerical and related administrative work reporting to a Director/AVP.Employees in this position perform a variety of advanced clerical, administrative and special projects for a Director/AVP.Employees utilize a variety of office skills and considerab

Press Tab to Move to Skip to Content Link.Select how often (in days) to receive an alert:.STATE ATTORNEY'S OFFICE, 18TH CIRCUIT- ASSISTANT STATE ATTORNEY-OVER MILLION - 21002088.The State Personnel System is an E-Verify employer.For more information click on ourE-Verify Website.Agency: Justice Admin

Dep Comptroller, Financial Admin Office. This position requires independent judgment and analysis of matters related to federal and state financial management and reporting activities. Develops federal financial reports for review and approval by supervisor, as required by the appropriate federal pr

Job Description Front Desk Associate – Wellness Practice (Fort Myers, FL) Join a thriving wellness practice that blends innovation, compassion, and holistic care. About the Practice This integrative wellness center is dedicated to treating the whole person — not just symptoms. The multidisciplinary team includes chiropractors, medical doctors, and aesthetics professionals working together to deliver patient-centered, innovative, and results-driven care. With a culture grounded in compassion, integrity, and collaboration, the practice empowers patients to live healthier, more vibrant lives. Position Overview The practice is seeking a bilingual Front Desk Associate who thrives in a fast-paced, patient-first environment. The ideal candidate is experienced, highly organized, personable, and able to confidently manage front office operations. This is more than a traditional front desk role — the team is looking for someone who can contribute across multiple areas of the business, including billing, marketing, and administrative functions. Schedule & Location Primary Location: Fort Myers, FL Schedule: * Monday, Wednesday, Friday: 8:00 AM – 6:00 PM (with a 1.5-hour lunch break) * Saturday: 9:00 AM – 1:00 PM (as needed) * Optional additional hours available on Tuesdays and Thursdays at a secondary office location or for administrative support Compensation & Benefits * Hourly Pay: $24–$25/hour (commensurate with experience; overall range: $18–$27/hour) * PTO (Paid Time Off) * Employee discounts on products and services * Paid training events * Cross-training and growth opportunities across multiple service areas Qualifications * Bilingual – Fluent in English and Spanish (required) * 5+ years of customer service experience (medical front desk preferred) * Familiarity with EHR systems and medical billing processes is a plus * Proficiency in Microsoft Office and Google Workspace * Strong organizational skills with attention to detail * Able to manage multiple responsibilities in a dynamic, patient-facing environment Key ResponsibilitiesPatient-Facing Duties * Greet and check in/out patients with professionalism and care * Schedule and confirm appointments, answer calls and messages * Collect payments, process transactions, and prepare daily financial summaries * Assist new patients with onboarding and intake forms * Ensure efficient patient flow by coordinating with clinical staff Administrative Duties * Maintain accurate patient records and profiles in the EHR system * Coordinate with attorneys and imaging centers (for PIP and MRI referrals) * Prepare internal reports, track schedules, and update supply inventories * Print and organize necessary office paperwork and forms * Communicate with staff to ensure continuity of patient care and internal coordination Billing Support * Enter and reconcile daily patient charges in the EHR system * Monitor and update patient package balances and notify patients of upcoming charges * Prepare end-of-day financial summaries and reconcile receipts * Assist with billing cover sheets and faxing billing-related documentation * Follow up with attorneys and other parties on PIP case details and insurance matters Marketing Support * Assist with printing and organizing marketing materials for events or in-office promotions * Support the execution of seasonal campaigns (e.g., specials, flyers, referral initiatives) * Provide admin support for email lists, appointment reminders, or patient engagement tasks * Contribute to social media content creation or scheduling if applicable (based on skills) Success Metrics * Efficient and accurate appointment scheduling * Reduction in no-shows and improved patient adherence to care plans * Timely entry and reconciliation of daily charges * Organized and up-to-date patient records * Effective support of marketing campaigns and promotions * High levels of professionalism and patient satisfaction Ideal Candidate Traits * Warm, confident, and empathetic communicator * Detail-oriented with strong follow-through * Able to anticipate needs and solve problems independently * Comfortable managing multiple tasks with poise and efficiency * Eager to grow and contribute to a collaborative team culture Join the Team This is an excellent opportunity for a bilingual professional with a strong background in customer service and a passion for wellness. The team is preparing for a busy season ahead and is ready to onboard someone who can learn quickly, contribute meaningfully, and grow alongside the practice.

Job DescriptionBenefits: • Competitive salary, • Free food & snacks, • Paid time off We are a property management company seeking a dedicated Office Receptionist & Maintenance Coordinator to support both residential and commercial operations. This position is ideal for someone who is detail-oriented, enjoys problem solving, and thrives in a fast-paced office setting. Responsibilities: • Log and prioritize tenant maintenance requests, • Dispatch technicians and schedule vendors, • Maintain records of work orders and vendor compliance, • Greet and assist visitors at the front desk, • Answer and direct phone calls, • Drafting documents and typing as required by upper management, • Maintain cleanliness and order of office (plants, supplies, dishwasher, coffee station), • Help with digitalizing files into system., • Prepare reports, type notices, and assist management, • Provide receipts to tenants if necessary, • Manage office inventory and maintenance supply levels, • Check Mailbox 3 times daily, • Advertise vacant units and manage listings (Yardi, Craigslist), • Collect COI for commercial tenants., • Help in tracking and reporting property insurance and liability insurance for company and tenants, • Make purchase orders for materials needed, • Route calls to correct department, • Prior experience in property management or administration preferred, • Excellent communication and organizational skills, • Proficient in Microsoft Office and comfortable with scheduling software, • Ability to multitask and manage priorities Compensation: Competitive hourly rate, commensurate with experience. Benefits: Growth opportunities, supportive work environment Apply Today!

Job DescriptionSales Support Admin We are seeking a detail-oriented and proactive Sales Administrator with 2+ years of experience to join our dynamic team. The ideal candidate will support our sales department by maintaining customer relationships to ensure a smooth sales process and setting up demos. Key Responsibilities: • Maintain and update customer records and sales data., • Coordinate with sales teams to ensure timely delivery and resolution of customer issues., • Communicate effectively with clients regarding issues, payments, and deliveries., • Support the CEO with administrative tasks as needed.Qualifications:, • Minimum 2 years of experience in sales administration or related role., • Strong organizational and communication skills., • Proficiency with MS Office and CRM software., • Ability to multitask and work in a fast-paced environment.

Job Description We're seeking for a Receptionist in Davie. The ideal candidate must have a very positive attitude, energetic, friendly and provides great customer service. Very organized and detailed orientated. Must be bilingual. Good presentation is also important in this role. organized, handle pressure well, and excel in a fast paced and highly dynamic environment. Must be fully bilingual English- Spanish. This job is located in Davie, FL. This is Full time opportunity Monday - Friday 8am-5pm $16/hr ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Greets and directs customers, vendors, and other visitors, • Answers the phone, screens and routes phone calls, • Distributes incoming faxes, • Opens the mail and distributes to different departments, • Organizes Conference Room reservations and assures the area is ready for use again after each meeting., • Controls visitor entry to the facility, • High School diploma. Associates Degree preferred., • 1 to 3 years of experience as a Receptionist/Admin, • Excellent verbal and written skills, • Strong communication and interpersonal skills, • Ability to multitask, • Organization skills, • Ability to work under pressure, • Proficient in MS Office, • Bilingual English- Spanish

Job Description Job detailsSalary$16- $17 an hourJob TypeFull-time Full Job DescriptionWe are currently looking for an High Energetic Front Desk Receptionist in Davie. This person will be handling a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. Salary $16 - $17/HRFull-Time Monday – Friday 8:30 am - 5:00 pm+ Benefits ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Greets and directs customers, vendors, and other visitors, • Answers the phone, screens and routes phone calls, • Distributes incoming faxes, • Opens the mail and distributes to different departments, • Controls inventory and makes orders of office supplies, coffee, sugar etc, • Organizes Conference Room reservations and assures the area is ready for use again after each meeting., • Controls visitor entry to the facility, • Makes hotel reservations for Management, • High School diploma. Associates Degree preferred., • 1 to 3 years of experience as a Receptionist/Admin, • Excellent verbal and written skills, • Strong communication and interpersonal skills, • Ability to multitask, • Organization skills, • Ability to work under pressure, • Proficient in MS Office, • Bilingual English- Spanish

Job Description Job detailsSalary$16 an hourJob TypeFull-time Full Job DescriptionWe are currently looking for an High Energetic Front Desk Receptionist in Davie. This person will be handling a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. Please call (954)397-0778 (954)766-4182 ASAPApply in Person 8040 Peters RD, Suite H-100, Plantation, FL 33324 Salary $16/HRFull-Time Monday – Friday 8:30 am - 5:00 pm+ Benefits ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Greets and directs customers, vendors, and other visitors, • Answers the phone, screens and routes phone calls, • Distributes incoming faxes, • Opens the mail and distributes to different departments, • Controls inventory and makes orders of office supplies, coffee, sugar etc, • Organizes Conference Room reservations and assures the area is ready for use again after each meeting., • Controls visitor entry to the facility, • Makes hotel reservations for Management, • High School diploma. Associates Degree preferred., • 1 to 3 years of experience as a Receptionist/Admin, • Excellent verbal and written skills, • Strong communication and interpersonal skills, • Ability to multitask, • Organization skills, • Ability to work under pressure, • Proficient in MS Office, • Bilingual English- Spanish

Job Description Front Desk Assistant – Join a Thriving Windows & Doors Company! Are you a highly organized, customer-focused professional looking for a dynamic role in a fast-growing company? We are a premier windows and doors company in Fort Lauderdale, FL, and we’re searching for a Front Desk Assistant to be the face of our business! Why Join Us? Comprehensive benefits package (401(k), health, dental, vision, life insurance) Paid time off and work-life balance (Monday–Friday schedule!) Career growth opportunities in a thriving industry What You’ll Do: Be the first point of contact—greet visitors and assist clients Manage calls and direct inquiries professionally Schedule appointments and maintain calendars Handle administrative tasks (data entry, filing, document organization) Work closely with our team to ensure smooth office operations What We’re Looking For: Previous admin or front office experience (preferred but not required) Excellent communication & organizational skills Ability to multitask and prioritize in a fast-paced environment Tech-savvy with familiarity in office equipment and phone systems This is your chance to be part of a company that values its team members and offers long-term stability. If you're ready to step into a role where your contributions truly matter, apply today! #hc167064

Job DescriptionBenefits: • Employee discounts, • Wellness resources, • Bonus based on performance, • Growth Opportunities Job Summary The Front of House Sales Associate represents the RELIVE brand, maintaining a high level of professionalism and confidentiality at all times. Has the ability to communicate effectively with patients and has extensive knowledge of the products and services that are available. Will onboard and check out all patients properly based on service received. Must be skilled in establishing effective working relationships with other staff as well as external vendors and suppliers. Responsibilities • Welcomes patients and visitors by greeting them either in person or on the telephone; Must be able to answer or refer patient inquiries., • Optimize patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone effectively., • Keeps patient appointments on schedule by notifying the provider of the patient's arrival; reviewing service delivery compared to schedule; reminding the provider of service delays., • Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area., • Ensures availability of treatment information by filing and retrieving patient records., • Maintains patient accounts by obtaining, recording, and updating personal and financial information., • Recording and fulfilling scripts, updating financial information; recording and collecting patient charges; filing, verifying, and expediting third-party invoicing and fulfillment., • Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; liaising with Office Manager re: scheduling equipment service and repairs., • Protects patients' rights by abiding by HIPAA regulations and maintaining the confidentiality of personal and financial information., • Maintains operations by following policies and procedures; reporting needed changes., • Liaise with admin and other medical team members pre and post-therapy and participate in shared decision-making., • Accurately use online booking systems., • Educated to GED level, • Previous experience working in Customer Serving environments, • Experience in a medical setting is preferable.

Train and support admin staff, ensuring efficient office operations. Proficiency in office software and tools, including Microsoft Office. Knowledge of office procedures and administrative best practices.

Office Administrative experience required. Microsoft Office Suite basic to above average computer skills including Excel Ability to perform basic quantitative skills required & CRM experience preferred Ability to work with all areas of the business including plant and sales personnel. Putting data

Join a busy and growing home inspection organization.Interacting with real estate professionals is a critical part of business growth for HouseMaster and proper telephone support is a critical part of the job.The Admin provides administrative support to the Office Manager and Staff including but not

Job Description We are seeking a Bilingual Logistics Router/Dispatcher & Office Admin to join our team on the 1st shift. This hybrid role combines logistics routing and dispatching with office administrative duties and basic quality control support. The ideal candidate is organized, detail-oriented, bilingual (English/Spanish), and capable of thriving in a fast-paced warehouse and office environment. This position involves coordinating shipments, maintaining documentation accuracy, assisting with quality control checks, and providing excellent customer service. Physical activity, including moving pallets, will be part of the role. Key Responsibilities • Route and dispatch shipments in coordination with logistics schedules., • Audit and manage shipping and receiving documents for accuracy and compliance., • Provide administrative support, including data entry, filing, and record management., • Communicate with customers and carriers to resolve scheduling or shipping issues., • Perform basic quality control checks to ensure product integrity., • Collaborate with the warehouse team to move and organize pallets as needed., • Utilize Microsoft Office (Excel, Word, Outlook) for reporting, tracking, and communication., • Proficient in Microsoft Office (Excel, Word, Outlook)., • Strong organizational and problem-solving skills., • Excellent customer service and communication abilities., • Ability to multitask and prioritize under pressure., • Willingness and physical ability to perform warehouse-related tasks (lifting/moving pallets)., • Previous experience in logistics, warehousing, or quality control preferred., • Bilingual (English/Spanish) required.

ABM Industries - JobID: 131606 [Office Assistant / Receptionist] As an Administrative Assistant at ABM Industries, you'll: Carry out a variety of general office admin activities; Analyze and organize office operations and procedures; Establish uniform correspondence procedures and style practices; F

Supports an organization or department by performing administrative services. Assists management with administrative tasks such as tracking and compiling information of interest. Prepares various reports detailing the administrative in.

Must be proficient in Microsoft Office apps including SharePoint, Outlook, Word, Excel, and Adobe Acrobat for PDFs.

The Admin supports daily office operations by managing administrative tasks, coordinating schedules, handling communication, assisting with projects, and ensuring efficiency through strong organization, communication, and problem-solving skills. What It's Like To Work As An Admin:. Administer all te

Must be proficient in Microsoft Office apps including SharePoint, Outlook, Word, Excel and Adobe Acrobat for PDFs.

DOH-Cms-Executive Secretary-Admin Asst.Position: Pay Rate: NA/hr / Vendor Rate: NA/hr.Work Environment: Professional Office.

Supports an organization or department by performing administrative services. Assists management with administrative tasks such as tracking and compiling information of interest. Prepares various reports detailing the administrative in.