Administrative assistant jobs in Phoenix, Arizona - Page 8Create job alerts

Job Description Position Title: General Assistant Location: 51 W 3rd St, Ste 335, Tempe, AZ, 85281 Expected Duration: 3 months Job Type: Contract Pay: $20/hr on w2 Duties: Responsible for handling incoming, outgoing and interoffice mail (included executed packages and returned checks), and completing disbursement tasks by printing checks & invoices. Essential Functions: • Process all incoming and outgoing envelopes and packages from services such as United Parcel Service and Federal Express, and any overnight delivery., • Determine and affix postage and maintain records on postage, registered mail and packages., • Scan executed buyer/seller packages and original documents into digital files., • Assist with disbursements by printing checks, invoices, printing labels and packaging for send., • May coordinate delivery of documents to record management/shredding companies., • Monitor mailroom supply volume and request additional copy paper/checkstock/envelopes/paperclips when needed. May perform other administrative tasks such as ordering and storing office supplies, filing correspondence and other documents, sending and receiving faxes, photocopying and doing computer data entry. 100% on-site, no opportunity for remote/hybrid Potential for extension Skills: • Attention to detail & accuracy in data entry & administrative work • Sense of urgency when processing outbound funds & mail in order to meet daily cut off times • Ability to use 2-3 software applications concurrently • Comfortable working independently onsite with minimal guidance • Able to follow written instructions Keywords: Education: High school diploma or equivalent Skills and Experience Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job Description LOCATION: DHQ - Phoenix, AZ STATUS: FT/40hr/M-F MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. QUALIFICATIONS: • High School diploma or GED required, • College degree preferred, • Minimum 2 years’ experience as an administrative assistant., • Excellent written and verbal communication skills, • Ability to work with people of diverse backgrounds and circumstances, • Demonstrate a positive attitude, with ability to work with people of diverse backgrounds and circumstances, • Able to maintain a non-judgement attitude, professional approach and boundaries, • Strong organizational, project management & file management skills., • Ability to manage multiple priorities simultaneously while paying critical attention to detail., • Thrive in a team-oriented environment., • Capacity to multi-task well., • Computer literate in MS Office applications., • 2 years of professional experience working with databases and data management along with demonstrated effectiveness in staff training expected., • Experience and/or ability to learn, navigate, and train on social service software & platforms including Wellsky and Turbo Stats, • Valid AZ driver’s license with a clean driving record, • Ability to pass the TSA Fleet Safety e-learning module, • Corresponds on behalf of supervisor with internal TSA DHQ leadership, program directors and outside entities, including government entities, foundations, funders and dignitaries., • Conserves supervisor’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Maintains supervisor’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel., • Assists in the development of presentations using PowerPoint and Excel., • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, & graphics., • Oversee special projects for the department, and as needed., • Assist with setting up employees with social services required Wellsky licensing, tailor input screens and help personnel with troubleshooting reporting issues and providing technical support., • Assist with providing individual Wellsky training when assigned., • Assist with dissemination of information on available training opportunities., • Maintains staff confidence and protects operations by keeping information confidential, • Completes administrative duties as needed including bill transmittals and paperwork, • Ensures project completion, including quarterly reports, assigned, • Prepares reports by collecting and analyzing information., • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies., • Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories, • Reconciles business travel and expenses account in keeping with Finance Department standards., • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries., • Maintains professional and technical knowledge, • Contributes to team effort by accomplishing related results as needed. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result. While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 35 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Job DescriptionWelcome to Align Health & Spine! Align Health & Spine is a leading chiropractic, MD, and pain management clinic specializing in personal injury cases. With a patient-centric approach, we provide comprehensive and personalized care to individuals recovering from various injuries. Our dedicated team of professionals is committed to helping patients regain their health and well-being through chiropractic treatments and rehabilitation services. Position Summary Align Health & Spine is hiring a dependable, detail-oriented Office Manager / Medical Assistant to join our team. While this position may occasionally assist with clinical duties, it is primarily focused on overseeing daily administrative operations, team coordination, and practice efficiency. The ideal candidate will bring leadership, organization, and flexibility to support both the front desk and back office as needed. Key Responsibilities Office Management & Administrative Oversight Primary Role • Manage front office workflows including patient check-in/out, scheduling, and communication, • Oversee staff schedules, supply ordering, and daily operational efficiency, • Ensure clinic compliance with HIPAA, OSHA, and internal procedural standards, • Support leadership with staff training, performance feedback, and process improvement, • Facilitate billing coordination, records management, and insurance documentation, • Report to executive management with regular updates on operations and team performance, • Step in to assist with patient intake, vitals, and accident-related histories during high volume times, • Support therapy applications such as EMS, cold laser, hot packs, and mechanical traction, • Help prepare patients for chiropractic and medical evaluations, • Assist providers with documentation in ChiroTouch and treatment tracking, • Oversee accurate CPT and ICD-10 code entry into ChiroTouch EHR, • Coordinate lien documentation, superbills, and medical record releases, • Liaise with law offices on patient treatment summaries and case-related inquiries, • Medical Assistant (MA) Required, • Bilingual (English/Spanish) Required, • Must reside in Tucson, Arizona Required, • Prior experience in Office Management or Front Desk Leadership, • Working knowledge of HIPAA compliance and legal-medical processes, • Prior experience with medical billing, ICD-10/CPT coding, or legal-medical communications, • Proficient with Microsoft Office (Word and Excel), • Experience with Personal Injury case documentation, • Familiarity with ChiroTouch, Practice Fusion or similar EHR systems, • Competitive, industry-leading pay based on experience, • Generous PTO and paid holidays, • Comprehensive, industry-leading health coverage, • Continuing education and career growth support, • Ongoing training with a supportive leadership team Join Align Health & Spine and take the lead in ensuring smooth day-to-day operations while supporting patient care in a fast-paced, compassionate personal injury clinic.

Job Description Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Locations: Scottsdale, AZ / Lansdowne, VA / Dallas, TX Team Overview As Operations Administrator, you are a vital part of ADF's Legislative Team. In this role, you will report to the Director of Legislative Operations & Strategic Advisor. You will play an important role with the operational and administrative functions of the team and perform specialized and confidential duties. Key Responsibilities • Provide administrative support to the legislative team, including managing calendars, schedules, travel arrangements, expense reports, and office logistics (e.g., supplies, IT support, and invoices)., • Coordinate meetings and events, including managing speakers and logistics using various applications., • Assist with bill tracking and legislative activities, including use of legislative software and tools., • Organize and maintain team records, resources, and materials., • Support the onboarding process for new team members., • Conduct research, assist with special projects, and maintain files and documentation as needed., • Draft and proofread correspondence and documents, ensuring proper grammar and structure., • Maintain a strong understanding of organizational operations, protocols, and practices to effectively liaise with management, internal teams, and external stakeholders. Minimum Qualifications • 3+ years of administrative assistant experience., • Proficient in Microsoft Office Suite, including Word and Outlook., • Strong time management and organizational skills, with the ability to manage multiple priorities effectively., • Excellent analytical, verbal, written, and interpersonal communication skills. Preferred Qualifications • Bachelor's degree is preferred. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year. Want to Know More About ADF?

Job Description A positive future for every child Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference. We offer over 40 programs and services to more than 140,000 children. Why choose us? • You will be rewarded with benefits, including zero contribution health plan options, 401K plan, wellness programming, and generous paid time off., • You will have the opportunity to represent a highly respected non-profit agency in Arizona. We seek a bilingual (English/Spanish) Administrative PA Specialist for our Health and Developmental Services Department – Birth to Five Center of Excellence. This position is responsible for diverse administrative duties, including answering phones, customer service, checking in clients, responding, and following up on clients’ insurance billing questions. In addition, the individual will be responsible for verifying medical insurance eligibility, obtaining insurance benefits for clients, and ensuring prior authorizations for services are completed in a timely manner. Working with the other Administrative Assistants to accomplish administrative duties within the program. Other duties may include verbal and written translation, filing, database entry, copying, faxing, maintaining EMR files, etc. This position works out of our main office from Monday to Friday and the hours from 8 am to 5 pm. Duties Include: Greet and welcome families to the clinic and connect them with their service. Assist with Pre-Authorizations (PAs) for clients' insurance benefit levels; contact and receive verification of benefits from insurance companies to make sure the necessary authorization for services is obtained. Communicate with families in regards to explanation of benefits(EOB) regarding copays, co-insurance, and deductibles and documenting the appropriate information in the client's EMR record. Assist with tracking the status of PAs on a daily basis and serves as a resource for clinical staff to facilitate timely completion. Follows up and contacts referral sources, pediatrician offices and other community professionals for any additional information needed to process the PAs Assist with reviewing and reconciling data for billing purposes Translate and interpret documents written in English to Spanish Respond to emails, faxes, and requests on time as established by program guidelines. Collaborate with supervisor and other team members on special projects. Qualifications • High School diploma / GED, • Minimum 2 years of billing/ medical insurance experience required, • Bilingual – ability to speak, read, and write (English/Spanish) fluently., • Two (2) years of experience working in an office setting., • Proficiency with Microsoft Office (MS) 365 and other MS Office applications, such as Word, Excel, and PowerPoint., • Effective interpersonal and written communication skills., • Comfortable on the phone and can multi-task in a fast-paced environment., • Effective interpersonal and written communication skills. Our core values embody Southwest Human Development’s commitment to services that uplift the lives of children, families and other care providers, and the communities in which they live. These values are intended to guide the professional development, ethical conduct, and skilled practice of all our staff, whatever their specific role within the agency. All staff are valued as making essential contributions to strengthening the foundation that Arizona’s children need for a great start in life. Learn more about our values and benefits here.

Job DescriptionLOOKING FOR ARIZONA RESIDENTS ONLY SOAZ - Req # 8168 - AZDHS - Medical Data Entry Specialist and Administrative Support (Remote) Closing Date & Time: 9/16/2025@ 3 PM Candidate must work with their own laptor/computer. This position will be required to work with confidential health information and shall be expected to adhere to ADHS confidentiality policies. This position will need to have a private place to work where they cannot be overheard. Job Description: This position will support the Bureau of Infectious Disease and Services as an administrative assistant with specialized administrative duties that shall include data entry and administrative support to Bureau staff. This position will report to the Office Chief of the Office of Infectious Disease Surveillance and Epidemiology. Position duties include • Timely and accurate entry of data into electronic data systems, quality control of data entry, • (i.e. prevention of duplicates), sorting of paper and electronic records, support with obtaining missing information from laboratories, and administrative support to the Bureau., • This position shall follow established data entry and data quality guidelines., • 2+ Years of Experience with Data entry, • Experience in the Health Field, • Ability to provide their own equipment (Computer) for role, • High School Diploma or HigherPreferred Skills, • Experience using medical date software (Medsic, EHARS, Prism), • Experience with Medical Data Entry This is a remote position.

Job DescriptionLocal Arizona Candidates Only Required. 100% Onsite. Valid AZ Driving License (DL) required Interviews will be onsite. SOAZ Posting ID # 5599 AZDEQ - Administrative Operations Assistant (Local Only/100% Onsite) This position plays a key role in maintaining the day-to-day operations of the agencys front office, fleet administration, facilities services, mailroom operations, and special projects. The individual will serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment while also supporting a wide range of operational and administrative functions. Front Office & Reception: Serve as the first point of contact at the agencys front desk, greeting visitors and customers professionally. Answer and direct phone calls to appropriate staff or departments. Enforce visitor security protocols and issue security badges. Receive and sign for incoming deliveries and packages. Administrative Support: Maintain calendars, schedule appointments, and support internal event coordination. Create, manage, and retain digital and physical records and documents. Prepare written communications, spreadsheets, and performance reports. Support the GS Manager with planning, coordination, and documentation for projects. General Services Support: Assist with mailroom duties, including internal and external mail distribution. Coordinate vehicle reservations, maintain fleet logs, and liaise with vendors for vehicle servicing. Complete shipping and receiving duties, including asset tagging and surplus property coordination. Perform building and facilities-related requests, such as key issuance and workspace support. Special Projects: Assist with state processes including Arizona Procurement Portal (APP) data entry, Surplus Property, Treasury, and ADOA warrant runs. Participate in cross-functional support projects as assigned by the GS Manager. Knowledge, Skills & Abilities (KSAs) Knowledge of: Administrative processes and office management procedures. Basic principles of facilities and fleet support. Government financial procedures, including budgeting, payroll, and procurement systems (preferred). Skilled in: Microsoft Excel, Word, Google Sheets/Docs, Gmail, and Google Calendar. Oral and written communication with diverse audiences. Record keeping, report writing, and document preparation. Organizing and prioritizing tasks to meet deadlines efficiently. Ability to: Work independently and as part of a collaborative team. Multitask and manage competing priorities with attention to detail. Lift and move cumbersome items, and work in various indoor/outdoor environments. Drive a state vehicle within a 5-mile radius occasionally (valid drivers license required; no reimbursement needed). Selective Preferences Experience in facilities support, mailroom operations, fleet management, or administrative services. High-level computer proficiency and ability to quickly learn agency-specific systems. Demonstrated reliability, customer service, and problem-solving abilities. A postgraduate degree in a relevant field is preferred. Experience with cloud-based collaboration tools, especially Google Workspace, is desirable. Work Conditions This position requires occasional lifting and movement of equipment and packages. The role involves working in varied conditions, including indoor office and outdoor/warehouse settings. Occasional driving of a state vehicle Education: Bachelor's Degree. Master's Degree Preferred.

Job DescriptionSOAZ - Posting ID # 5173 - Front Desk Administrative Assistant (100% ONSITE) This position is only for Arizona residents. Qualifications • 2 Years Client Facing Experience, • Front Desk Experience, • Google Workspace, • Customer service., • Communication, verbal & written. Job Summary Seeking a front desk Administrative Assistant to play a key role in ensuring smooth front desk operations and exceptional customer service. Daily Responsibilities Warrant distribution process Monitoring and responding to all department requests through a shared inbox Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily

Job DescriptionDescription: Position Overview: We are seeking a proactive and detail-oriented Human Resources Assistant to support our Arizona Operations team and HR Manager with a wide range of HR functions. This position plays a key role in maintaining efficient HR operations, ensuring compliance with company policies and employment laws, and providing exceptional employee support—all while working remotely. Requirements: Key Responsibilities: • Maintain accurate employee records, personnel files, and HR databases., • Support recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks., • Assist in onboarding and offboarding processes, ensuring smooth transitions for new hires and separating employees., • Help coordinate employee relations activities and respond to basic HR inquiries in a timely, professional manner., • Track and maintain HR metrics such as attendance, time off, and performance review completion., • Support benefits administration, open enrollment, and employee communication., • Assist with HR compliance, • Contribute to HR projects such as engagement initiatives, training coordination, and process improvements., • Provide remote administrative support to the HR Manager, including scheduling, document preparation, and correspondence., • 1–3 years of HR experience with exposure to multiple HR functions (recruiting, employee relations, compliance, etc.)., • Strong understanding of HR practices, confidentiality, and labor law basics., • Excellent organizational skills and attention to detail., • Ability to work independently and manage time effectively in a remote environment., • Strong communication skills—both written and verbal. Bi-lingual (Spanish) Preferred.

Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: * Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). * Provide prompt and professional service to all internal and external clients. * Prepares and distributes internal communications and serves as a central clearing position for general information. * Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. * Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. * Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. * Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. * Maintain supervisor's calendar, schedule meetings and conference rooms for Department. * Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. * Provide support by photocopying, filing, and sending faxes as needed. * Pulls and put files to dead storage as required. * The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: * Associate degree in Business Administration or related discipline * Minimum 2 years' experience in office administrative work * Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: * Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored * Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred * Prioritize and manage multiple tasks, changing priorities as necessary * Work under pressure and adapt to changing requirements with a positive attitude * Oral and written communication skills as required for the position * Self-motivated, proactive and an effective team player * Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: * 0 % WORKING CONDITIONS: * General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. * Noise level is typically low to medium. * Occasional lifting of up to 30 lbs. * We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits * ESOP - Employee Stock Ownership * 401k * Annual bonus program based upon performance, profitability, and achievement * 17 PTO days per year plus 10 paid holidays * Medical, Dental, Vision Insurance * Term Life, AD&D Insurance, and Voluntary Life Insurance * Disability Income Protection Insurance * Pre-tax Flexible Spending Plans (Health and Dependent Care) * Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. SUMMARY The Human Resources Assistant is responsible for providing administrative support to the department, including coordinating recruiting, hiring, new employee onboarding, and assisting with other HR duties. ESSENTIAL DUTIES & RESPONSIBILITIES: * Maintain HR department records, including electronic and hardcopy files, in a timely and well- organized manner; assist with record retention and destruction. * Conducts I-9 verifications on new hires and takes appropriate action as required. Audits paperwork for accuracy. * Maintain accurate and up-to-date information on the company intranet and other online sites. * Performs filing, typing, data input and other clerical support. * Assists with onboarding documentation ensuring new employees have complete pre-employment packages and return required paperwork that is completed correctly and in entirety. Audits paperwork for accuracy. * Assist in coordinating various HR-led programs and events (e.g., Benefits Fair, Summer Intern Program, etc.). * Handle ad hoc employee HR questions, as well as resolve or filter personnel issues to the appropriate parties. * Sort and distribute incoming mail for the Department. * Process weekly temporary staffing invoices. * Completes verification of employment requests. * Order and maintain office supplies. * The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. EDUCATION AND EXPERIENCE: * Associate degree in Human Resources, Business, or other related discipline * Minimum 2 years' previous administrative support experience in a professional business environment, 1 year preferably in Human Resources * Can be a combination of training, education and relevant work experience that is equivalent COMPETENCIES: * High level of discretion and interpersonal skills to handle sensitive and confidential personnel matters and documentation * Computer, filing, and 10-key skills required * Strong organizational, record-keeping and follow-up skills * Attention to detail is necessary; strong analytical skills favored * Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle a plus * Prioritize and manage multiple tasks, changing priorities as necessary * Work under pressure and adapt to changing requirements with a positive attitude * Oral and written communication skills as required for the position * Self-motivated, proactive and an effective team player * Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: * 0% WORKING CONDITIONS: * General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. * Noise level is typically low to medium; it can be loud on a job site. * Occasional lifting of up to 30 lbs. * We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Description SUNLAND ASPHALT Build your career from the ground up. Come join our Award Winning Team. Sunland Asphalt & Construction, LLC. strives to recruit top talent and we are committed to help you grow both professionally and personally. We are confident you will find our Company a dynamic and rewarding place in which to work because here at Sunland Asphalt our vision is: 'To be the best place in the world to work.' Voted as one of Phoenix Business Journal's 'Best Places to Work,' Sunland offers employees: • Competitive Weekly Pay and Paid Time Off, • 401(K) with Employer Match, • Tuition Reimbursement, • Work/Life Balance and Community Involvement, • Comprehensive Health Benefits including; Health, Dental, Vision, • Life/Disability Insurances, • Award Winning Peers & Projects, • And A Foundation Built on Safety POSITION PURPOSE The Project Superintendent directs and supervises field personnel in the successful completion of jobs. ESSENTIAL DUTIES AND RESPONSIBILITIES • Employee shall perform all duties and responsibilities with Sunland's Core Values at the forefront., • Supervise Foreman and Assistant Superintendents; indirectly oversee field personnel., • Ensure jobs are completed on schedule, within budget and meet customer's expectations., • Serve as a safety ambassador by complying with federal, state and local laws, as well as Company safety policy., • Foster a safety culture that promotes and enforces safe work practices., • Proactively identify and remedy job-site hazards., • Set the production schedule along with the Production Manager or General Superintendent., • Collaborate with Production Manager or General Superintendent and Project Manager to ensure resources (human, material and equipment) are properly managed, utilized and accurately accounted for., • Develop and modify work processes to ensure the highest standards for quality, productivity, and profitability., • Collaborate with Sales and Estimating to coordinate and deliver exceptional customer service and a quality product., • Attend bid reviews and pre-construction conferences., • Apply for/pull any needed permits for project start up., • Make certain that all jobs are reviewed and correctly laid out before crews arrive on site., • Develop and maintain quality controls., • Represent the Company and interact professionally with customers, vendors, sub-contractors and the public., • Motivate, mentor and develop direct reports., • Complete administrative tasks promptly and efficiently, to include: monthly inventory reports, daily job sheets, coding of invoices, job-site hazard analysis, mileage reports, employee time sheets and any other required reports., • Administer D.O.T. and CDL compliance for all department employees., • Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. SUPERVISORY RESPONSIBILITY • This position has overall supervisory responsibility for all division operations. COMPETENCIES • Collaboration Skills, Communication Proficiency and Customer/Client Focus., • Leadership, Decision Making and Ethical Conduct., • Problem Solving and Thoroughness., • Project Management and Time Management. SAFETY • This position is considered a safety-sensitive position and is subject to the company's drug and alcohol policy, as well as all OHSA regulations., • All employees must wear the appropriate personal protective equipment (PPE)., • Serves as a safety ambassador by complying with federal, state and local laws, as well as Company safety policy, enforces safe work practices, and proactively identifies and remedies worksite hazards. PHYSICAL DEMANDS AND WORK ENVIRONMENT • This position operates at professional construction sites, requiring the ability to communicate with verbally others on site, in person and over the telephone, ability to read printed materials, signs and directions, stamina to maintain attention despite interruptions, ability to lift, push, pull, carry, handle or feel objects, supplies, tools, machinery and/or controls weighing up to 50 pounds and reach with hands and arms; climb stairs and/or ladders; balance, bend, stoop, kneel, crouch, crawl, lift overhead, traverse around or otherwise position one's self around the required work and safety requirements to navigating and perform activities on various construction sites in a safe manner., • Will be required to work on project sites and operate vehicles, trailers, machinery, equipment and other tools within local, state and federal safety guidelines., • This position operates in a professional field environment. The position requires working outside, frequently for long periods of time in all weather, including extreme hot and cold temperatures., • While working, the employee might be exposed to various chemicals, vapors, pollutants, virus or other air-borne pathogens, gases, uneven surfaces, loud noises, moving vehicles or machines and dust/debris. POSITION TYPE/EXPECTED HOURS OF WORK • This is a full time position. Occasional evening and weekend work may be required as job duties demand. TRAVEL • Must be willing to travel to any and all jobsites without exception (including staying away from home if necessary.) MINIMUM QUALIFICATIONS Education and Work Experience • A high school diploma or GED is required., • Minimum of two (2) to three (3) years heavy construction experience; or equivalent combination of education and experience., • Minimum of two (2) to three (3) years supervising field personnel., • Experience in all phases of production, to include, scheduling, ordering materials and job completion., • Must be fluent in English, i.e., must be able to speak, read and write English. Certifications, Licenses, and Registrations • A current driver's license. A CDL license is preferred and may even be required for some departments/divisions., • Must have a clean motor-vehicle record., • Passing a pre-employment drug and alcohol screening and background check is required. AAP/EEO STATEMENT Sunland Asphalt is an equal employment opportunity employer. Job Posted by ApplicantPro

Job DescriptionLOOKING FOR ARIZONA RESIDENTS SOAZ - Req # 8169 - AZDES - Medical Administrative Assistant (Local Only/Hybrid) Closing Date & Time: 9/18/2025@ 3 PM Job Description: Required Skills • Customer Service internal/external, • Scheduling/ front desk experience, • Computer skillsPreferred Skills Bilingual Flexible work from home options available.

Job DescriptionSOAZ - Posting ID # 5601 - Front Desk Administrative Assistant (100% ONSITE) This position is only for Arizona residents. Qualifications • 2 Years Client Facing Experience, • Front Desk Experience, • Google Workspace, • Customer service., • Communication, verbal & written. Job Summary Seeking a front desk Administrative Assistant to play a key role in ensuring smooth front desk operations and exceptional customer service. Daily Responsibilities Warrant distribution process Monitoring and responding to all department requests through a shared inbox Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily

Job Description Job Title: Hospice Administrative Assistant Location: Peoria, AZ Job Type: Full-time (Monday through Friday) About Us: Stillwater Hospice is dedicated to fostering a collaborative, team-oriented environment in the Peoria, Arizona area. As an Impact Healthcare Agency, we serve 1,500 patients across California, Utah, Arizona, and Oregon through 12 Medicare-certified agencies and 14 locations. We blend the strength of a large organization with the heart of a small one, working towards becoming the employer and provider of choice in our communities. Position Overview: We are seeking a motivated Hospice Administrative Assistant to manage routine clerical tasks and ensure seamless service and documentation flow. This role is essential in maintaining our agency's operational efficiency and supporting our dedicated team. Key Responsibilities: • Serve as the first point of contact by answering phones and directing calls appropriately., • Open the office and update the office dashboard/metrics as assigned by the Director of Patient Care Services (DPCS)., • Maintain and restock the patient supply room., • Assist with Durable Medical Equipment (DME) follow-up and medical supply orders., • Lead efforts in maintaining compliant scheduling practices., • Provide support to the DPCS while preserving confidentiality., • Collaborate with the Impact HR team, aiding with HR follow-ups and welcoming new hires., • Carry out additional duties as assigned by the DPCS. Position Qualifications: • Minimum of 1 year of experience in home health., • Detail-oriented with a passion for processes and routines., • Demonstrates integrity and effective communication skills., • Committed to accuracy and quality., • Proactive in troubleshooting and resolving issues., • Willingness to assist team members and contribute to a supportive work environment. Why Work With Us? At Stillwater, we pride ourselves on our team-oriented culture, focusing on collective success and exceptional patient outcomes. We aim for every employee to feel, "This is the best job I've ever had!" We offer competitive compensation and a benefits package, including: • Medical, Dental, and Vision insurance, • 401(k), • Paid Time Off (PTO) and vacation, • Flexible work schedules, • Positive team dynamics Join us in making a difference! We value our team and our patients, and we are committed to continuing to build something great together. We look forward to meeting you!

Job Description Job Description The Human Resources Assistant is responsible for aiding the Executive Director (ED) with all caregiver HR needs and implementing new operational policies and procedures. As the HR Assistant, you will be responsible for auditing new and current employee files in our software program, WellSky, and our payroll management system, ADP. You will oversee verifications of employment, reference checks and payroll needs such as garnishments, reviews and health benefits. They ensure caregivers follow our company policies and care standards through timely disciplinary action. The HR Assistant is a key component of our caregiver retention. This is done by overseeing caregiver trainings and employee engagement events. Duties include: • Manage Caregiver annual and 90 day reviews, ensuring they are scheduled, documented appropriately and team is notified, • Manage disciplinary actions immediately including notations in our software program and employee file, • Manage sick list while relaying any sick time needs to the ED for payroll, • Manage Caregiver inactivity list and update, • weekly turnover spreadsheet, • Manage Caregiver exit interviews focusing on retention and improving future experiences, • Manage Caregiver and Admin certifications with the assistance of supervisors, • Manage and administer monthly random drug test for caregiver staff, • Auditing Caregiver files from Recruiting Coordinator ensuring;, • all up-to-date documents are included on day of orientation (hire date), • new hire checklist is completed, • Assist ED in garnishment and unemployment management, • Assist ED Caregiver benefit management, • Assist in payroll management including Caregiver bonus’ and access to payroll systems, • Act as back up for Recruiting Coordinator (orientations, interviews, drug screening, etc.), • Document, in a timely manner, all notations in our home care software program, and in the employee file as appropriate, • Responsible for bringing employee issues and concerns to management to determine appropriate action in a timely manner, • Spearhead Caregiver Quarterly Meetings/Trainings and other events, • Provide administrative and HR support as needed, • All other duties as assigned by Management Job Requirements: • High school diploma or GED, • Associates or bachelor’s degree preferred or 2 years HR experience, • Providing care to seniors or persons with disabilities preferred, • Up-to-date CPR, First Aid and clear TB test, • Reliable vehicle and up-to-date car insurance, • Knowledge of hiring processes such as AZ New Hire, E-Verify, I-9's, W-4's, etc., • Excellent organizational, customer service, telephone, and interpersonal skills, • Proven ability to manage one’s time, workflow and communication, • Proficiency with Microsoft Office, Outlook, iPhone and web applications, • Must have superior oral and written communication skills, • Ability to work under pressure and meet deadlines, • Ability to work safely while performing job duties, • Ability to connect and interact clearly with seniors, • Willingness and desire to be flexible and grow as the company does, • Rotation of on-call weeknights and weekends (additional pay), • Ability to cover shifts with clients if needed Benefits: • Quarterly Bonus Opportunity, • Medical, Dental & Vision, • Retirement Plan with 3% Company Matching, • Matching Donation program, • Mileage Reimbursement

Job DescriptionLocal Arizona Candidates Only Required. 100% Onsite. Valid AZ Driving License (DL) required Interviews will be onsite. Education: Bachelor's Degree. Master's Degree Preferred. SOAZ Posting ID # 5744 AZDEQ - Administrative Operations Assistant (Local Only/100% Onsite) This position plays a key role in maintaining the day-to-day operations of the agencys front office, fleet administration, facilities services, mailroom operations, and special projects. The individual will serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment while also supporting a wide range of operational and administrative functions. Front Office & Reception: Serve as the first point of contact at the agencys front desk, greeting visitors and customers professionally. Answer and direct phone calls to appropriate staff or departments. Enforce visitor security protocols and issue security badges. Receive and sign for incoming deliveries and packages. Administrative Support: Maintain calendars, schedule appointments, and support internal event coordination. Create, manage, and retain digital and physical records and documents. Prepare written communications, spreadsheets, and performance reports. Support the GS Manager with planning, coordination, and documentation for projects. General Services Support: Assist with mailroom duties, including internal and external mail distribution. Coordinate vehicle reservations, maintain fleet logs, and liaise with vendors for vehicle servicing. Complete shipping and receiving duties, including asset tagging and surplus property coordination. Perform building and facilities-related requests, such as key issuance and workspace support. Special Projects: Assist with state processes including Arizona Procurement Portal (APP) data entry, Surplus Property, Treasury, and ADOA warrant runs. Participate in cross-functional support projects as assigned by the GS Manager. Knowledge, Skills & Abilities (KSAs) Knowledge of: Administrative processes and office management procedures. Basic principles of facilities and fleet support. Government financial procedures, including budgeting, payroll, and procurement systems (preferred). Skilled in: Microsoft Excel, Word, Google Sheets/Docs, Gmail, and Google Calendar. Oral and written communication with diverse audiences. Record keeping, report writing, and document preparation. Organizing and prioritizing tasks to meet deadlines efficiently. Ability to: Work independently and as part of a collaborative team. Multitask and manage competing priorities with attention to detail. Lift and move cumbersome items, and work in various indoor/outdoor environments. Drive a state vehicle within a 5-mile radius occasionally (valid drivers license required; no reimbursement needed). Selective Preferences Experience in facilities support, mailroom operations, fleet management, or administrative services. High-level computer proficiency and ability to quickly learn agency-specific systems. Demonstrated reliability, customer service, and problem-solving abilities. A postgraduate degree in a relevant field is preferred. Experience with cloud-based collaboration tools, especially Google Workspace, is desirable. Work Conditions This position requires occasional lifting and movement of equipment and packages. The role involves working in varied conditions, including indoor office and outdoor/warehouse settings. Occasional driving of a state vehicle

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/ Company Overview ASRC Industrial (AIS) provides industrial construction, environmental engineering, and remediation services to customers throughout the United States through its subsidiary businesses. ASRC Industrial is a wholly-owned subsidiary of Arctic Slope Regional Corporation (ASRC), a Native Alaskan corporation with annual revenue of more than $4B. Through ASRC we are a certified Minority Business Enterprise (MBE) and our association with ASRC permits us to perform large, highly complex projects as well as to invest in systems and processes that improve cost effectiveness and enhance safety. ASRC Industrial offers a highly collaborative, challenging and rewarding work culture characterized by our Purpose - to leave things better than we found them. Interns play a crucial role in our talent strategy by offering opportunities across our family of companies to emerging talent currently enrolled in college and/or vocational schools. Applicants who are about to commence education in college/vocational schools may also wish to apply in order to start the conversation with us for consideration of opportunities at the right time in their educational journey. Our goal is to place students in positions where they will grow both professionally and personally through their experience working collaboratively with their manager and team. We are seeking a professional and organized Receptionist / Administrative Assistant to support our executive team and ensure smooth day-to-day office operations. This role is the first point of contact for visitors and callers, while also handling a range of administrative responsibilities including executive travel arrangements, expense reporting, office supply management, and general front office support. Key Responsibilities • Reception & Communication, • Answer, screen, and direct incoming phone calls through the main switchboard., • Greet and assist visitors in a professional and welcoming manner., • Receive, log, and distribute mail, packages, and deliveries., • Executive Support, • Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries., • Prepare, process, and track executive expense reports accurately and on time., • Provide general administrative assistance to executives as needed., • Office Operations, • Monitor, order, and maintain office supplies, snacks, and refreshments., • Ensure office areas (reception, meeting rooms, breakrooms) are clean, stocked, and welcoming., • Coordinate with vendors and service providers as necessary., • General Administrative Duties, • Assist with scheduling, meeting coordination, and conference room management., • Support company events, meetings, and on-site functions when required., • Perform other administrative tasks and projects as assigned., • Other Duties, • 2+ years of experience in a receptionist, administrative assistant, or office support role., • Strong organizational and multitasking skills with attention to detail., • Excellent verbal and written communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Experience with expense reporting systems and travel coordination preferred., • On-site, front-facing position., • Competitive compensation and benefits package., • Opportunity to support senior leadership and contribute to efficient office operations., • Collaborative and professional work environment. EEO Statement: ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

Job DescriptionLocal AZ Only Candidates State of AZ # 4960 - Phoenix, AZ - Administrative Assistant - (100% Onsite) Position Description: The Assistant to the Contract Officer will scan hard copies of contract documents into an Arizona State Parks & Trails (ASPT) database to help digitize all ASPT contracts, deeds, right of way and lease agreements. This job is estimated to be for four weeks, at 10 hours per week, to scan hard copies of contract documents into a database. 100% onsite, lasting about 1 month until the assignment is completed. This may be extended if needed. Interviews will be remote.

Job DescriptionBenefits: • 401(k), • Competitive salary, • Employee discounts, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Position Overview: The Assistant Manager is a key leadership role that blends front desk coordination with operational and compliance management. This position supports the daily operations of the clinic, ensures regulatory and licensing requirements are met, and delivers an exceptional client experience. The ideal candidate has prior experience in the medical or wellness field, strong organizational skills, and a proactive approach to compliance and team support. Responsibilities Client Experience & Front Desk • Greet clients with warmth and professionalism, ensuring a welcoming experience, • Manage appointment scheduling, client check-ins/outs, and payments, • Respond to client inquiries in person, by phone, and via email, • Maintain a clean and organized reception and treatment area, • Educate clients about services, memberships, and promotions Operations & Administrative Support • Assist in daily clinic operations and ensure smooth workflow across departments, • Help manage staff schedules, coordinate with vendors, and track inventory and orders, • Oversee and maintain all licensing, certifications, and compliance documentation for staff and the clinic, • Support ownership in preparing materials for state inspections and audits (ADHS, OSHA, etc.), • Track staff continuing education and credential renewals, • Assist with onboarding and training new team members, • Prepare reports, update internal systems, and maintain accurate records Marketing & Community Engagement • Support promotional events, influencer/ambassador programs, and community outreach, • Help manage client communications, reviews, and social media inquiries, • Coordinate special projects and events to build local brand awareness Leadership & Team Support • Serve as the point of contact when ownership or management is unavailable, • Provide guidance and support to front desk and clinical team members, • Uphold a positive, professional, and team-oriented culture Qualifications • 2+ years of experience in a medical, wellness, or aesthetic clinic preferred, • Strong knowledge of licensing, credentialing, and compliance procedures, • Excellent organizational and communication skills, • Proficient in scheduling and office software (experience with EMR or med spa systems a plus), • Detail-oriented, reliable, and able to multitask in a fast-paced environment, • Professional appearance and demeanor, • Flexible schedule, • Passion for health, aesthetics, and wellness Compensation & Benefits • Hourly pay: $20$24 (depending on experience), • Employee discounts on wellness and aesthetic services, • Growth opportunities with a rapidly expanding national brand

Job Description The modern-casual meatball and butchery-inspired concept is the first of its kind to launch in Phoenix. Brought by visionaries and operators of Tomaso's, Hash Kitchen, The Mexicano, and The Sicilian Baker. The Sicilian Butcher is a chef-driven neighborhood restaurant developed by celebrity chef Joey Maggiore. Requirements • 2+ YEARS of HIGH VOLUME FULL-SERVICE restaurant management experience, • Willing to go the extra mile to satisfy every need of our guests., • Be at least 21 years of age, • High school diploma or GED, • Basic experience with Microsoft Suite A Day in The Life The Assistant General Manager assists the General Manager in accountability for the store’s performance and requires strong organizational and communication skills to drive our commitment to excellent guest service and high-quality dining! Overall responsibilities include team leadership and motivation, financial management, guest satisfaction, and administrative tasks. • Oversee coordination of the entire restaurant operation, including front-of-house and back-of-house, • Deliver superior guest services and ensure absolute customer satisfaction, • Respond efficiently to customer complaints, • Enforce and offer the best quality of products possible, • Organize and supervise shifts, • Appraise personnel’s performance and provide feedback to keep them upbeat and productive., • Estimate consumption, forecast requirements, and maintain inventory, • Track compliance with sanitation and safety rules and regulations, • Control costs and cut waste, • Successfully promote and publicize the brand, • Nurture a positive working environment and lead by example as a restaurant supervisor., • Track operations and start corrective actions, • Ensure all employees follow proper policies and procedures, • Have a vast knowledge of The Sicilian Butcher's history, • Follow all company standards for health, safety, sanitation, and security., • Adhere to all policies and procedures as outlined in the employee handbook. We use eVerify to confirm U.S. Employment eligibility.

Job DescriptionSalary: $80,000-$100,000 At Caliente Construction, Inc. we offer a variety of benefits including retirement savings plans with a 401k match and excellent healthcare choices that include medical, dental, vision. We firmly believe in the holistic health of our team and offer a wellness program that provides an on-site fitness center, personal training, biweekly massage therapist and more! We offer opportunities for professional development, personal growth and strongly believe in giving back to our community through various not-for-profit events we participate in throughout the year. What Youll Do • Serve as the CEOs right handanticipating needs, solving problems, and making things happen., • Manage calendars, schedule meetings, and coordinate tasks like a pro., • Prepare reports, presentations, and communications that keep projects and stakeholders aligned., • Act as a liaison between the CEO, leadership team, and project stakeholders., • Bring organization, efficiency, and positivity to everything you touch. What Were Looking For • Experience supporting senior executives (construction industry experience a plus, but not required)., • A natural multitasker who can pivot quickly without losing focus., • Excellent communication and interpersonal skillsyou know how to connect with people., • Tech-savvy with tools like Microsoft Office, project management software, and calendar systems., • Discretion, professionalism, and a can-do attitude that makes you a trusted partner. Why Youll Love Working With Us • Work directly with a dynamic CEO and leadership team who value collaboration and innovation., • Competitive salary, benefits, and growth opportunities., • A culture where your voice is heard and your contributions matter. Position: Executive Assistant to CEO / Office Manager Reports to: President & CEO Status: Exempt JOB SUMMARY: The Executive Assistant / Office Manager is responsible for organizing and coordinating operations for the President/CEO to ensure organizational effectiveness and efficiency. This position will co-report to members of the Companys leadership team for office related items. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Acts as the main point of contact for Executives, employees, and external vendors and stakeholders Monitors emails and prioritizes messages based on timeline, importance, and key players involved Maintains a daily list of important items to bring to the Executives attention Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the Executives behalf Prepares contracts and other documents for signature (wet and electronic) Maintains professional and personal calendars, organizes in-person and virtual meetings, including scheduling and sending reminders; Prepares meeting agendas and sets up AV equipment, as needed Arranges travel itineraries and necessary accommodations, including airfare, lodging, registration, and related events and activities Prepares and coordinates hosted events, including contract negotiation and vendor selection Maintains Company vehicle list and sets appointments for maintenance and cleaning. Reserves Company vehicle for personnel, as needed Registers team members for educational events, seminars, trainings, and other meetings Assists with personal tasks and errands, as requested Manages and works cohesively with the Receptionist position Assists with front desk duties Other duties, as assigned FUNCTIONAL REQUIREMENTS: To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A high school diploma, or equivalent, is required in conjunction with at least five-to-seven years working experience in an office / administrative role, specifically supporting CEO/C-Suite level Executives Experience in the Construction industry is preferred but not required Proficient with Microsoft software applications (Word, Excel, Outlook, PowerPoint). Utilization of the Internet for research and other tasks Able to use discretion and maintain confidentiality for professional and personal tasks Exceptional organization skills, detail-oriented, efficient, and reliable Capable of remaining poised and working well under pressure Excellent written and verbal communication skills with the ability to multitask Ability to work in a fast-paced environment, flexible and adaptable to changes to planned tasks or schedule ADDITIONALREQUIREMENTS: Abilitytoworkaminimumof40hoursperweekormoreifrequired Abilitytoliftand/orcarryupto20lbs.unassisted Mayrequirerepetitiveuseofarms,hands,andfingers Mustbeabletobend,stoop,squat,crawl,climb,kneel,balance,push,pullandreachover-head. Mayrequireprolongedperiodsofsitting,walkingand/orstandingthroughoutworkday. Willingtotraveltovariousjobsiteand/oremployeerecruitmentandworklocations. Requiresexercisingdiscretionindecisionmakingandmaintainingstrictconfidentialitywithrespecttoapplicant,employeeandCompanyproprietaryinformation.

Job Description We are seeking a dynamic and dedicated individual to join our team as a Full Time Experience Manager/Interior Design Assistant. This role is pivotal in creating an exceptional first impression for our interior design studio while supporting our design team with various tasks. The ideal candidate should be a people-person and possess a blend of interior design passion, strong organizational skills, and a proactive attitude towards supporting all studio operations and team members. Key Responsibilities: • Client Experience: Serve as the first point of contact for clients visiting or contacting the studio. Ensure a welcoming and professional environment that reflects our brand ethos. Love what you do., • Administrative Support: Assist in administrative tasks such as scheduling appointments, managing calendars, deliveries, and coordinating meetings for the design team., • Design Assistance: Collaborate with designers on project research, sourcing materials, preparing presentations, coordinating project submittals and maintaining project documentation., • Studio Operations: Oversee daily operations including maintaining office supplies, managing incoming and outgoing shipments, and ensuring the studio remains organized and presentable., • Event Coordination: Assist in planning and executing studio events, workshops, and client presentations., • Interior Design Experience: Minimum of 2 years of experience in the interior design industry preferred but not necessary. Some knowledge of design principles, materials, and industry trends is essential., • Organizational Skills: Strong ability to multitask and prioritize tasks effectively in a fast-paced environment., • Communication Skills: Excellent verbal and written communication skills. Ability to interact professionally with clients, vendors, and team members., • Tech Savvy: Proficient in MS Office Suite (Word, Excel, PowerPoint) and design software such as Canva, AutoCAD, SketchUp, or Adobe Creative Suite is preferred. Know how to post on all social media platforms., • Adaptability: Willingness to perform a variety of tasks and adapt to changing priorities as needed., • Team Player: Collaborative attitude with a willingness to support the goals of the design team and studio as a whole., • Digital Media Skills: Knowledge in digital and social media, Instagram, video editing, Canva and other platforms to build and make content., • Location: Must be able to work onsite at our studio in Scottsdale, AZ., • Flexibility: Ability to work occasional evenings or weekends for events or project deadlines and/or industry events., • Schedule: Requires on-site work in the office 40 hours per week., • Opportunity to work in a creative and supportive environment with a talented team of designers. As an Experience Manager/Interior Design Assistant, below are some of the things you might encounter during your normal workday. • Greeting clients that arrive at the office., • Helping vendors and reps set up events at the office in tandem with the design team. Set up and take down when these events occur (usually lunches, coffees) and participating in the events., • Clean up office and ensure tidy and visibly orderly., • Ordering office supplies., • Update master shared calendar for standing administrative meetings with the staff., • Set up and email Zoom invites, calendar invites, etc. Launching the meetings if asked., • Scanning KIP and Bizhub, emailing., • Ordering office snacks, restocking. Being proactive to ensure things don’t run out., • Distributing calendars internally and externally (email)., • Filing of paperwork., • Answer phones when needed., • Know how to operate the phone system, TVs, speakers and Sonos in the office. Ensuring they are functioning and charged., • Lock/unlock the doors; manage the lighting in the office., • Make coffee upon arrival and as requested by team members or guests., • Ensure printers and plotters have paper and are always stocked. Know when to re-order., • Track and post events at Events board., • Coordinate and pick up lunches for the team. Keep track of orders., • Stock waters for guests., • Know where all items are in the office., • Supporting the other staff members., • Locating archived files on the server and restore them to the drives., • Order and pick up coffee for staff events., • Attend vendor/rep events including on and off hours., • Participate in design related contests and showcases., • Update master shared calendar for designer events., • Filing of finishes, design items. Digital and physical., • Scanning large format drawing files and emailing to appropriate team members., • Assisting with city submittals (digital) and follow up. Learn the vernacular. Update city tracker. Filter city emails. This could entail driving to and from the city jurisdictions., • Update project status reports for designers (work-in process documents)., • Support team by beginning meetings in rooms that require audio/visual., • Coordinate deliveries, Fed Ex of drawings, finishes etc., • Assist design team with various activities: submittal review, job site visits, communication, digital finishes, research etc., • Keep track of project drawers., • Organize finish clean up days (usually once a month)., • Keep library updated/tidy and coordinate with vendors and design team for pertinent product, placement etc., • Save site photos or other photos in path per design team., • Know where all items are in the computer file path. Learn the system for the directory., • Distribute deliveries that get left on the front desk., • Support design team in AutoCad projects, as-builting, site visits, punch walks, typing punch lists and overall design and finishes., • Take design photos for social media posts. Post reels/stories and tag. This could entail visiting various events, job sites and other to obtain said photos. Salary Range: up to $55,000 annually RDC-S111 is an Equal Opportunity Employer.

Job Description Day Program Manager Assistant We are seeking a Day Program Manager Assistant to become an integral part of our team! The day program assistant organizes and coordinates daily activities to keep members engaged, supervise staff, manage participant needs, and ensure a safe environment for members with disabilities. Key Responsibilities • Create and coordinate engaging daily activities for members, • Assist members with daily activities, social engagement, and communication., • Supervise staff, provide guidance and support, and conduct training., • Manage program supplies, maintaining a safe and clean environment, and troubleshooting operational issues., • Accurately document participant progress, conduct service observations, and prepare reports., • Work with the Program Manager, other staff, therapists, and community partners to achieve program goals and support participants., • Assist with administrative duties, tracking attendance, and sometimes budget-related tasks., • Manage member funds, • Excellent written and verbal communication skills to interact with members, staff, and families., • Strong time management and organizational abilities to handle multiple tasks., • A compassionate and patient demeanor is essential for working with members who may have specific needs., • The ability to work effectively as part of a team., • Previous experience working with diverse populations, particularly individuals with disabilities or special needs., • Self-directed, work with minimal supervision., • Bi-lingual, English/Spanish is a plus., • Possess valid Arizona Driver’s license., • Successfully complete a background check, have CPR, First Aid, Article 9, Prevention & Support certification as well as a Level 1 fingerprint card

Job Description Administrative Assistant / Project Assistant Location: Phoenix, AZ Compensation: $20–$25/hour DOE Job Type: Full-Time About Us At Evolution Restoration & Renovation, administrative professionals are essential to the heartbeat of our operations. Our team thrives on precision, communication, and outstanding support for every client and project. Role Overview We are looking for a proactive Administrative Assistant / Project Assistant to help drive organization and clarity across our restoration projects. You’ll support both field and office operations, keeping communication clear and projects running smoothly. Key Responsibilities • Coordinate project documents, contracts, and invoices, • Manage client and vendor communication, • Schedule inspections, deliveries, and field work, • Monitor project milestones and track quality reports, • Prepare internal and client-facing updates, • Resolve logistical issues and flag escalations, • Use internal software to manage tasks and train others What You’ll Bring • Prior experience in office or project coordination, • Excellent organizational and communication skills, • Comfortable using project management or CRM software, • Ability to work in a fast-paced, service-oriented environment Perks & Benefits • 401(k) plan, • Company phone, • Supportive, team-first culture, • Paid vacation and sick time after one year

Job DescriptionAssistant Account ManagerLHH Recruitment is partnering with a small insurance company in Phoenix. This company is in search of a full time Assistant Account Manager to support their licensed representatives. This job is Monday-Friday, 7am-430pm, fully onsite. The salary is between $45,000-$60,000 and is heavily determined on your relevant industry experience and licenses. The ideal candidate has a background in insurance, excellent customer service skills, and the ability to thrive in a fast-paced, team-oriented environment. Key Responsibilities: • Provide daily administrative and service support to licensed sales reps, • Process policy changes, renewals, certificates, and endorsements, • Communicate with carriers to resolve service issues and obtain policy information, • Assist with quoting and proposal preparation, • Maintain client records and documentation in agency management systems, • Respond to client inquiries in a timely and professional manner, • Previous experience in a commercial insurance agency or related customer service role, • Strong organizational skills and attention to detail, • Excellent verbal and written communication skills, • Proficiency in Microsoft Office and agency management software (preferred), • Property & Casualty (P&C) license preferred (or willingness to obtain), • Ability to work fully onsite at our Phoenix office, Monday through FridayIf you are interested, please apply now! Pay Details: $45,000.00 to $60,000.00 per year Search managed by: Cassandra Nienow Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.