Administrative assistant jobs in Orlando, Florida - Page 2Create job alerts

Job Description The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3-5 years of civil defense litigation experience to join its Orlando, FL office. Casualty and/or Health Care experience preferred. Description: • Perform secretarial and clerical duties, • Open mail for attorney and log time on time sheet as necessary, • Enter attorney time sheets into computer on a daily basis, • Answer telephone, giving non-legal information when possible, refer call to attorney and take messages, • Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required, • Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary, • Responsible for scheduling depositions and various other meetings and appointments, • In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc., • Make travel arrangements and hotel reservations for attorney, • Maintain attorney diary system, • Must have 3-5 years of defense litigation experience. Casualty and/or Health Care experience preferred., • Must be proficient in Microsoft Office Suite, • Must be able to manage a heavy workload in a fast-paced environment, • Must be able to communicate with clients and co-workers effectively and efficiently Firm offers a sound future, competitive salary, and an excellent benefits package. Qualified candidates should submit cover letter, resume and salary requirement for consideration. We are an Equal Opportunity Employer AA/M/F/D/V #zr

We’re unique. You should be, too. We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. The Care Promoter 1, Market Float is an unlicensed medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. The duties of Care Promoter Float vary from setting to setting, depending on the size, location and type. In addition to administrative duties, Care Promoters perform clinical duties under direct physician supervision in accordance with state medical practice acts. The Care Promoter Market Float supports our Physician-lead Care Teams that are focused on providing excellent and comprehensive primary care for a specific population of patients. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: * Measures and records patient vital signs; records patient interview and medical history. * Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel. * Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient. * Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel. * Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests. * Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision. * Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times. * Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician. * Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing. * Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls. * Performs other duties as assigned and modified at manager’s discretion. * Knowledge of medical products, terminology, services, standards, policies and procedures * Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families * Exceptional oral and written communication skills, time management skills and organizational skills * Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders * Mindset focused on resolving problems for patients and achieving team goals * Skilled in basic phone and computer operation * Must be detail-oriented to ensure accuracy of reports and data * Ability to maintain effective and organized systems to ensure timely patient flow * Ability to act calmly in busy or stressful situations * Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software * Ability and willingness to travel locally and/or regionally up to 80% of the time to assist in covering other centers, as needed * Spoken and written fluency in English EDUCATION AND EXPERIENCE CRITERIA: * High school diploma or equivalent education (GED) required * Graduation from a nationally accredited Program in one of the following is required: Medical Assistant, Patient Care Technician Program, Emergency Medical Technician (EMT) or Paramedic * A minimum of 1 year of work experience as a Medical Assistant, Patient Care Technician, EMT or Paramedic required * BLS for Healthcare Providers required * Experience working with geriatric patients is a plus * EMR system experience preferred PAY RANGE: $16.5 - $23.56 Hourly EMPLOYEE BENEFITS We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care. ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day. Current Employee apply ___ Current Contingent Worker please see job aid ___ to apply #LI-Onsite

We’re unique. You should be, too. We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. The Care Promoter (Medical Assistant) is an unlicensed medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. The duties of Care Promoter vary from setting to setting, depending on the size, location and type. In addition to administrative duties, Care Promoters perform clinical duties under direct physician supervision in accordance with state medical practice acts. The Care Promoter is an integral member of a Physician-lead Care Team that is focused on providing excellent and comprehensive primary care for a specific population of patients. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: • Measures and records patient vital signs; records patient interview and medical history., • Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel., • Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient., • Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel., • Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests., • Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision., • Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times., • Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician., • Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing., • Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls., • Performs other duties as assigned and modified at manager’s discretion. KNOWLEDGE, SKILLS & ABILITIES: * Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families * Exceptional oral and written communication skills, time management skills and organizational skills * Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders * Mindset focused on resolving problems for patients and achieving team goals * Knowledge of medical products, terminology, services, standards, policies and procedures * Skilled in basic phone and computer operation * Must be detail-oriented to ensure accuracy of reports and data * Ability to maintain effective and organized systems to ensure timely patient flow * Ability to act calmly in busy or stressful situations * Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software * Ability and willingness to travel locally and/or regionally up to 10% of the time to assist in covering other centers, as needed * Spoken and written fluency in English PAY RANGE: $20.2 - $28.83 Hourly EMPLOYEE BENEFITS We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care. ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day. Current Employee apply ___ Current Contingent Worker please see job aid ___ to apply #LI-Onsite

We’re unique. You should be, too. We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. The Care Promoter 1 is an unlicensed medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. The duties of Care Promoter 1 vary from setting to setting, depending on the size, location and type. In addition to administrative duties, Care Promoters perform clinical duties under direct physician supervision in accordance with state medical practice acts. The Care Promoter 1 is an integral member of a Physician-lead Care Team that is focused on providing excellent and comprehensive primary care for a specific population of patients. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: * Measures and records patient vital signs; records patient interview and medical history. * Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel. * Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient. * Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel. * Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests. * Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision. * Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times. * Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician. * Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing. * Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls. * Performs other duties as assigned and modified at manager’s discretion. KNOWLEDGE, SKILLS & ABILITIES: * Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families * Exceptional oral and written communication skills, time management skills and organizational skills * Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders * Mindset focused on resolving problems for patients and achieving team goals * Knowledge of medical products, terminology, services, standards, policies and procedures * Skilled in basic phone and computer operation * Must be detail-oriented to ensure accuracy of reports and data * Ability to maintain effective and organized systems to ensure timely patient flow * Ability to act calmly in busy or stressful situations * Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software * Ability and willingness to travel locally and/or regionally up to 10% of the time to assist in covering other centers, as needed * Spoken and written fluency in English EDUCATION AND EXPERIENCE CRITERIA: * High school diploma or equivalent education (GED) required * Graduation from a nationally accredited Program in one of the following is required: Medical Assistant, Patient Care Technician Program, Emergency Medical Technician (EMT) or Paramedic * A minimum of 1 year of work experience as a Medical Assistant, Patient Care Technician, EMT or Paramedic required * BLS for Healthcare Providers required * Experience working with geriatric patients is a plus * EMR system experience preferred PAY RANGE: $17.0 - $24.26 Hourly EMPLOYEE BENEFITS We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care. ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day. Current Employee apply ___ Current Contingent Worker please see job aid ___ to apply #LI-Onsite

📣 We’re Hiring! Front Desk Receptionist / Administrative Assistant Location: Winter Park, FL (On-site) Heartwell Cardiology Heartwell Cardiology is growing, and we’re looking for a warm, well-spoken, and energetic Front Desk Receptionist / Administrative Assistant to be the welcoming face of our practice. If you’re personable, organized, and love helping people, this is a perfect opportunity to join a modern, patient-focused cardiology practice dedicated to providing exceptional care. ⭐ What You’ll Do • Greet patients with professionalism and warmth, • Manage check-in/check-out and assist with paperwork, • Schedule and confirm appointments, • Answer and route phone calls, • Support the clinical team with administrative tasks, • Maintain an organized, clean front desk and lobby, • Ensure a smooth and positive patient experience ⭐ What We’re Looking For • Friendly, professional, and reliable, • Excellent communication & customer service skills, • Strong multitasking and organizational ability, • Prior medical office or customer-facing experience preferred, • Comfortable with technology, EMR systems, and Microsoft Office, • Detail-oriented with a positive, patient-centered attitude ⭐ Why Join Heartwell Cardiology? • Work in a beautiful, modern, well-equipped office, • Supportive, collaborative team environment, • Meaningful work directly impacting patient care, • Opportunities for growth in a reputable medical practice 📩 Interested candidates: Apply directly through LinkedIn or send your resume to 💙 Join us in delivering exceptional cardiovascular care to the Central Florida community!

The Assistant Store Manager guides and nurtures the store team toward achieving quantitative and qualitative goals. This dynamic leadership role demands strategic vision, effective collaboration, and decisiveness, ensuring the successful advancement of business initiatives. What you will do • Champion the sales team to reach budget targets, closely monitoring and adapting to store KPIs., • Strategically identify and harness the store's potential within its market:, • Initiate annual store strategies, updating them quarterly and aligning with the VP of Retail., • Formulate and execute business plans, collaborating cross-functionally with departmental allies., • Spot performance enhancement opportunities and devise actionable plans in partnership with corporate teams., • Ensure personnel and discounting costs align with the set financial projections., • Examine category performance and devise strategies in partnership with the Merchandising team., • Utilize available reporting tools for informed business discussions with the team and corporate partners., • Maintain a comprehensive understanding of product nuances at a merchant level., • Actively coach, inspire, and push each direct report towards their best, readying them for higher roles., • Ensure the consistent execution of the Bulgari selling standards for optimal business outcomes. Talent Management: • Collaborate with Talent Acquisition to recruit people who are aligned with the brand ethos., • Take charge of hiring decisions and manage performance reviews and developmental strategies for direct reports., • Ensure all staff members consistently meet grooming, appearance, and conduct standards., • Cultivate a positive, feedback-driven environment, emphasizing diversity, respect, and collaboration., • Establish a team framework that amplifies both individual and collective performance., • Oversee store scheduling, ensuring policy adherence, payroll integrity, and optimal staff turnover., • Maintain a contingency plan for unforeseen staffing situations. Operational Excellence: • Prioritize store visibility by dedicating at least 70% of the time to the sales floor and balancing 30% for administrative tasks., • Assure Visual Merchandising guidelines are implemented in tandem with corporate directives., • Monitor retail operational procedures and best practices, staying informed on process guidelines and store systems., • Collaborate with Retail Operations on loss prevention, inventory management, and policy adherence., • Stay updated on company HR policies and federal and state labor laws. CRM & Market Insight: • Pivot from casual customer interactions to deep-rooted client relationship building through a comprehensive client development strategy., • Monitor luxury jewelry market trends and competitor strategies closely and suggest innovative avenues to elevate store performance., • Build robust relations with external stakeholders like mall management and their marketing teams., • Conceive and implement a market-centric strategy, scouting for potential collaborations and fostering new partnerships. Your Profile • A decade of experience in luxury retail or dealing with luxury items., • Proven managerial prowess with a knack for developing and inspiring diverse teams., • Ability to cultivate industry-specific relationships and awareness of local marketing and media landscapes., • Astute strategic thinking, decision-making, and practical action planning., • Flexibility for retail hours, including weekdays, weekends, and holidays., • Proficiency in Microsoft Office Suite and adaptability to learn store operation software. What we offer The total compensation package for this position may also include other elements, including a full range of medical, financial, and other benefits (including 401(k) eligibility and various paid time off benefits), dependent on the position offered. Our Additional information for internal candidate Thank you for expressing your interest in exploring career opportunities with BVLGARI. We're delighted to see talented individuals from the LVMH group considering a future with us. As part of the internal mobility process within the LVMH Group, we kindly ask that you contact your direct manager or Human Resources Business Partner (HRBP) to express interest. Again, thank you for your interest in BVLGARI! We're committed to supporting your career development and are looking forward to potentially having you join our team.

Job DescriptionTeam Member Job Summary The Team Member is responsible for working directly with guests and fellow team members to Spread Joy, Enrich Lives and Serve Others. This person will support up to three functional areas of the restaurant: Service, Sandwich Line and Production. The Team Member will complete all necessary training through Chicken Salad Chick University (CSCU) in order to flawlessly execute the duties of the assigned position. The Team Member will exhibit the Chicken Salad Chick 10 Non-Negotiable Behaviors and embrace our Culture throughout the shift, helping us become America’s Favorite Place for Chicken Salad! Essential Responsibilities • Offer every guest, on every visit, a superb experience that creates a lasting memory. Greet every guest to welcome them to our restaurant!, • Support and assist fellow team members whenever possible., • Maintain a safe, clean, and organized work area according to Chicken Salad Chick (CSC) standards., • Monitor quality, safety and appearance of all products and ingredients., • Complete assigned tasks efficiently and thoroughly in accordance with CSC standards., • Restock work area after leaving shift., • Adhere to Company uniform and grooming standards., • Attend all scheduled employee meetings and bring suggestions for improvement., • Report problems (faulty equipment, product shortages, etc.) to supervisor promptly., • Ability to work in a fast-paced environment, • Ability to communicate effectively with fellow team members and guests, • Ability to multitask, • Excellent attendance and punctuality; reliability, • Reliable transportation to and from work, • Exert up to 40 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, • Must be able to stand and exert well-paced mobility, including bending and stooping, for the duration of the workday, • Must be able to work and perform all duties at assigned station(s) in the kitchen or service area Team Leader Job Summary The Team Leader will assist the General Manager (GM) and Assistant Manager (AM) in the operation of a Chicken Salad Chick restaurant in a manner that will provide our guest with a superb experience and will maintain an invigorating and stimulating work environment for all team members while helping the restaurant achieve its financial objectives. Responsibilities will include the areas of Guest Service and Shift Management. Essential Responsibilities • Assist the General Manager and Assistant Manager in the daily operation of the restaurant within the budget., • Ensure compliance with established food standards, food quality, preparation and production by adhering to corporate food handling procedures and policies., • Ensure Chicken Salad Chick procedures are followed in the dining room, service area and kitchen., • Train and counsel hourly team members who work during Team Leader’s shift., • Guarantee highest level of hospitality and service to all guests at all times., • Coach hourly team members during their shift as needed., • Ensure compliance with all personnel records, team member schedules and reports., • Prepare and maintain administrative and financial records as directed by the General Manager., • Ensure specials, promotions, and marketing plans are presented according to company procedures during shift., • Ensure that hours of operation for the restaurant are maintained during their shift., • Ensure compliance with established safety and sanitation procedures and all Federal, State, and local regulations during shift., • Make decisions regarding team member position assignments, disciplinary actions (as needed when acting as Manager on Duty), execution of shift operations and keeping restaurant clean., • Ability to work in a fast-paced environment, • Ability to clearly and professionally communicate with team members and guests, • Ability to multitask, • Excellent attendance and punctuality; reliability, • Reliable transportation to and from work, • Exert up to 40 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, • Must be able to stand and exert well-paced mobility, including bending and stooping, for the duration of the workday, • Must be able to work and perform all duties at any station in the kitchen or service area Note: The statements herein are intended to describe the general nature and level of work being performed by employees, are not to be construed as an exhaustive list of responsibilities, duties, and skills of those in this job classification. Furthermore, they do not establish a contract for employment and subject to change at the discretion of the employer.

Job Description Join the University Orthopedic Care Team as a Front Desk Assistant! Are you detail-oriented, passionate about patient care, and looking to make a meaningful impact in a dynamic organization? We are seeking a dedicated Front Desk Assistant to join our team and help ensure the accuracy and integrity of our practice. About the Role: The Front Desk Assistant will perform general clerical duties in support of patient services as directed by the Office Manager. Key Responsibilities: • Answering the phone while maintaining a polite, consistent phone manner using proper telephone etiquette., • Scan and enter all information for a patient into the EMR system, photocopying, faxing, or assisting in the completion of forms., • Update all new or changing patient information in EMR system. I.E; verify patient current address, phone number., • Review all new patient information for accuracy and completion., • Confirm patient appointments and reschedule any appointments as needed., • Greet all patients and visitors, in person or over the telephone., • Responsible for maintaining a clean and organized area., • Maintain a high level of ethical conduct regarding HIPPA, patient confidentiality and professional stature., • Collect EMR records such as laboratory reports and images as requested by the Physician., • Able to communicate effectively and build positive relationships with all clinical and administrative staff. What We’re Looking For: • Detail-Oriented: You have a keen eye for detail and can produce accurate records., • Integrity: You handle patient documentation responsibly and maintain confidentiality., • Strong Communication Skills: Patient and/or guest interaction is a major part of this role, so you have solid verbal and nonverbal communication skills., • Comprehensive Knowledge: You understand medical and orthopedic terminology., • Regulation Proficiency: You abide by HIPAA and OSHA standards., • Experience: Prior experience with Electronic Medical Records systems is desirable. Why Join Us? • Contribute to a patient-driven organization with a supportive and collaborative team., • Opportunity for professional growth and continuous learning., • Engage in meaningful work that impacts patient outcomes., • Competitive benefits package.

Job Description We’re seeking an experienced Executive PA to provide top-tier administrative support to our President/CEO. In this pivotal role, you’ll manage communications, organize schedules, and ensure the President/CEO’s day-to-day operations are seamless. Your responsibilities will include handling inquiries, scheduling meetings, arranging complex travel, and maintaining documentation. If you have a proven track record as a Personal Assistant, exceptional organizational skills, and the ability to handle sensitive information discreetly, we invite you to apply. Responsibilities • Act as the first point of contact for the President/CEO with internal and external clients, • Handle incoming requests and queries appropriately, • Manage the President/CEO’s diary, schedule meetings and appointments, and provide reminders, • Book and manage complex travel arrangements, • Develop and maintain an efficient documentation and filing system, • At least 3 years of experience as a Personal Assistant to a senior executive, • Comprehensive understanding of office management systems and applications, • Exceptional planning and time management skills, • Excellent verbal and written communication skills, • Discretion and confidentiality, • A qualification as a PA is advantageous

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE!, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!, • Revenue increased 67% year over year Jan-Nov 2025, • Acquisitions increased 71% year over year Jan-Nov 2025, • Dispositions increased 70% year over year Jan-Nov 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.

Job Description About FedSync: Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking a highly organized and proactive Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across various projects, programs, and events. The ideal candidate will have a proven ability to provide executive-level administrative support, work independently, and manage multiple tasks in a fast-paced environment. This role includes working closely with senior leadership and contributing to the overall success of NASA's mission. Key Responsibilities: • Provide administrative support to executive staff, including managing office operations such as budgeting, personnel records, and payroll., • Perform independent research and prepare briefing charts, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat., • Serve as a key point of contact for internal and external customers, ensuring effective communication and coordination., • Manage complex calendars, organize meetings, and handle travel arrangements., • Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency., • Oversee the work of subordinate administrative staff to ensure smooth and efficient office operations., • Maintain confidentiality and safeguard sensitive and classified information in accordance with NASA standards., • Coordinate personnel matters, including compliance, operating methods, and awards., • Act as a liaison with other NASA centers (e.g., NASA HQ, JSC, MSFC) and external organizations., • Summarize lengthy documents and briefs executive staff on routine and high-priority matters., • Support the planning and execution of various NASA programs, events, and special initiatives., • Proven experience providing executive assistant support in a high-demand environment., • Ability to work independently with minimal supervision; a proactive, self-starting attitude is crucial., • Strong customer service skills with a focus on internal and external stakeholders at all levels., • Excellent organizational and multitasking abilities, with a proven record of managing competing priorities., • Proficient in Microsoft Office Suite, Microsoft Teams, WebEx, and SharePoint., • Experience managing complex calendars and tracking multiple schedules., • Strong written and oral communication skills, with attention to detail in all forms of documentation., • Ability to exercise good judgment, especially when addressing urgent calendar changes or issues., • Skilled in problem-solving and providing solutions to administrative challenges., • Ability to work effectively in a team environment, providing recommendations for improvement in administrative processes., • Flexible work schedule, including availability for nights, weekends, and holidays as needed. We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and drug screen.

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: • Manage the Division Manager's schedule and appointments., • Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items., • Act as primary point of contact for the Division Manager., • Provide administrative support for other members of Orlando Leadership team that report to Division Manager., • Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction., • Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year., • Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents., • Handle phone calls, emails, and correspondence., • Prepare presentations and providing administrative support for meetings as needed., • Coordinate logistics for conferences and special events on behalf of Division Manager., • Coordinate travel arrangements and compile expense reports., • Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management., • Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc., • Ability to proactively initiate and self-direct with a high degree of emotional intelligence., • Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude., • Excellent organizational and time management skills., • Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally., • Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members., • Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses., • Entrepreneurial team player., • Proficient computer skills in Microsoft Office Suite including Powerpoint., • Experience with Procore, Box, DocuSign, and Bluebeam preferred., • Associate's Degree in Construction Management or Business Administration preferred, not required., • Notary Public (within 30 days), • Strong personal integrity and has the highest ethical standards., • Top-tier market salary & bonus program., • Team up with other high-performing coworkers., • Top-notch Medical Insurance, • DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing), • Wellness reimbursement to assist in your fitness and wellness., • PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days, • Additional Time Off: 11 Paid Holidays, and your birthday off., • Veterans Day Off for our Veteran Team Members, • Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice., • Educational Reimbursement Plan, • Team Member Referral Bonus Program, • Maternity & Paternity Care Plans, • Adoption Assistance Program, • Direct Deposit Paycheck, • Weekly Pay Schedule, • Free Snacks and Drinks

Assistant Operating Director Orlando, FL, (SE Orlando, FL Office Location) | Full-Time | Leadership Role | $55,000 + Benefits & Bonus Opportunities At Cornerstone Caregiving, we are dedicated to helping older adults age in place with dignity, compassion, and exceptional support. As we continue rapid nationwide growth across more than 400 offices, we are building strong in-office leadership teams to ensure every client and caregiver receives the highest level of care. We are seeking an Assistant Operating Director (AOD), a key leadership role and the Operating Director’s second-in-command. This position leads in-office operations, scheduling oversight, staff support and development, client care quality, and communication with Home Base. If you thrive in a fast-paced environment, love developing people, and bring strong organizational and operational excellence to your work, this role is for you. Office Leadership & Operations • Serve as the OD’s primary in-office partner, helping drive daily operations and maintain a strong, cohesive work environment., • Lead, coach, and support in-office staff; reinforce Cornerstone’s standards, values, and culture., • Onboard and train new office managers, ensuring clarity, confidence, and consistent performance., • Conduct weekly 1:1 check-ins, performance reviews, coaching, and disciplinary action when needed., • Share on-call rotation with office leadership., • Oversee administrative workflow and follow-through, including payroll notes, shift verification, and operations updates., • Maintain accurate documentation in alignment with Cornerstone policies and state requirements., • Oversee scheduling operations to ensure timely coverage and an excellent client experience., • Respond to client escalations with urgency, professionalism, and empathy., • Conduct check-up calls, quality visits, and client follow-ups to ensure satisfaction and care continuity., • Ensure state-required supervisory visits are completed (as applicable)., • Bachelor’s Degree preferred but not required, high school diploma or equivalent required., • 2+ years of experience in management, leadership operations, or human resources., • Experience hiring, recruiting, training, scheduling, and supervising staff., • Leadership experience within the healthcare or home care industry., • Ability to work autonomously in a fast-paced environment., • Valid driver’s license and auto insurance., • High proficiency with technology, especially Google Workspace., • High attention to detail and exceptional follow-through skills., • $55,000 starting salary, • Growth Bonuses, • Medical, Dental, Vision benefits package., • 12 days of PTO annually., • Phone stipend., • You are the central in-office leader, ensuring clarity, rhythm, and daily operational success., • You will directly shape staff performance, team culture, and client experience., • You’ll grow in leadership through hands-on coaching, development, and operational oversight., • Your work makes a direct impact on seniors, caregivers, and families in your community. Join a mission that matters. If you’re an energetic, people-first leader who thrives on organization, communication, and problem-solving, we’d love to meet you. Apply today and help guide a team that provides meaningful care to those who once cared for us. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Executive Assistant - Paul Davis Restoration Reports to: Executive Leadership Team Position Summary The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team. This role ensures seamless communication, organized workflow, and strong alignment with company culture, goals, and strategic priorities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-centered environment. Daily Responsibilities Email & Communication Management • Monitor, prioritize, and manage executive inboxes with accuracy and discretion., • Maintain and coordinate calendars for multiple executives., • Track executive action items and ensure timely follow-up on commitments., • Manage and track WebPunch reviews through completion. Executive Meeting Prep & Support • Prepare meeting agendas, take minutes, and distribute action items., • Manage Strety for all high-level meetings., • Update weekly company scoreboards, dashboards, and metrics., • Verify data accuracy and follow up with departments to collect missing information., • Provide administrative support for company-wide projects and initiatives., • Track deadlines, gather updates, and communicate progress to executives., • Create LinkedIn posts to support the online presence of the executive team., • Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices. Performance & Reporting • Compile and distribute monthly executive performance reports., • Conduct monthly alignment meetings with each executive to assess goals, priorities, and support needs., • Attend company events, trainings, and workshops as an EA representative., • Model and reinforce company values through daily interactions., • Exceptional organizational, time management, and multitasking abilities., • Strong written and verbal communication skills., • High level of discretion, professionalism, and confidentiality., • Proficiency in Microsoft Office, Google Workspace, and project management platforms., • Ability to work independently while supporting multiple leaders with varying needs., • A culture-driven, people-first mindset with a commitment to fostering a positive workplace environment.

Job Description The Accounting Assistant supports the finance department by performing daily accounting tasks, ensuring accuracy, and maintaining organized financial records. This role assists data entry, and general administrative duties to help ensure smooth and efficient financial operations. Bilingual / Spanish speaker is a requirement due to our client data base. Company DescriptionWe offer taxes, insurance, and consulting services.We offer taxes, insurance, and consulting services.

As a Medical Assistant, you will be a part of the Clinical Care Team engaging with our patients to develop lifelong well-being and health. The Medical Assistant role makes a difference in the patient care we offer and assists physicians and other clinicians by providing a unique blend of skills and knowledge to carry out prescribed medical treatment. Medical Assistants are multiskilled health professionals responsible for performing administrative and clinical tasks in our primary care facilities while delivering outstanding customer service and maintaining positive patient engagement. Location: CenterWell Senior Primary Care Rosemont office Medical Assistant Job Functions: • Perform pre-visit planning based on patient visit type, • Manage the provider’s schedule to ensure efficient workflow, • Obtain and record medical history and vital signs, • Room patients and assist healthcare providers with medical procedures and treatments, • Perform specimen collection and point of care testing, • Prepare and administer medications under direction of healthcare providers, • Ensure accurate documentation in the electronic health record (EHR) and electronic medical record (EMR) systems, including documentation of HEDIS and Stars quality measures, • Maintain established quality control standards Required • Successful completion of MA school/training program or a Certified/Registered Medical Assistant or 5+ years of experience and approval from Provider, • High school diploma or equivalent, • CPR Certified, • Phlebotomy experience, • This role is considered patient facing and is part of the company's Tuberculosis (TB) screening program. If selected for this role, you will be required to be screened for TB Preferred • 1+ years MA experience, • Bilingual proficiency in English and Spanish - must pass proficiency exam prior to foreign language communication, • Value Based Care experience including knowledge of HEDIS, CPT/ICD coding, and CAHPS/HOS Patient Experience. Medical Assistant Working hours: Monday to Friday 8AM - 5PM Scheduled 40 hours per week Local travel may be required; Mileage is reimbursed

Job DescriptionABOUT CENTRAL FLORIDA KIDNEY CENTERS: Central Florida Kidney Centers, Inc is a not-for-profit dialysis organization that has served the dialysis community for 50 + years- with seven clinics in the Central Florida area. We are committed to providing unrivaled dialysis care to improve the quality of life for those with End-Stage Renal Disease. If you are looking for a career where you can make a difference in the lives of others, are passionate about excellent patient care, and want to build long-term relationships, work with us at Central Florida Kidney Centers, where we are large enough to serve and small enough to care. Position Description: Executive Assistant The Executive Assistant provides high-level administrative support to the CEO. This role requires advanced organizational, communication, and analytical skills. The ideal candidate will have a background in project management, and data analytics. Experience in the non-profit sector and familiarity with the kidney health industry are highly preferred. Essential Duties • Provide comprehensive administrative support to primarily the CEO and Executive Leadership Team when requested., • Serve as the primary point of contact for internal and external stakeholders., • Coordinate and manage CEO's calendars, meetings, and travel arrangements., • Prepare and edit correspondence, reports, presentations, and other documents., • Plan and execute board meetings, special events, and organizational publications., • Maintain and improve filing systems and databases., • Support project management initiatives and track progress using data analytics tools., • Ensure confidentiality and discretion in handling sensitive information.Qualifications, • Bachelor's degree required; Master's degree preferred., • Minimum of 3 years of experience in an executive support role., • Project management certification (e.g., PMP) is a plus., • Proficiency in Microsoft Office Suite and data analytics tools (e.g., Excel, Power BI)., • Strong organizational, time management, and communication skills., • Ability to work independently and manage multiple priorities., • Experience in non-profit organizations and/or kidney health industry preferred., • High level of integrity and discretion in handling confidential information. THE LOCATION: 203 Ernestine Orlando, FL. 32801 WHY SHOULD YOU APPLY? • Top Benefits, • Competitive Pay, • Bonus Program, • Tuition Reimbursement, • Public Service Loan Forgiveness - as a non-profit organization Job Posted by ApplicantPro

Job Description Job Description Who is RHP Properties? Headquartered in Farmington Hills, Michigan, RHP Properties () is the nation's largest private owner and operator of manufactured home communities. With more than 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together. We are presently seeking an Assistant Community Manager for our community located Shadow Hills in Orlando, Florida, who will perform administrative duties under the supervision of a Community Manager. As a successful Assistant Community Manager, you will: • Greet all customers with a polite, professional demeanor., • Answer community office telephone calls promptly and professionally, provide requested information for telephone inquiries., • Develop and maintain community relationships., • Use Microsoft Office to produce and present documents., • Assist the Community Manager in entering data into the management software program., • Assist the Community Manager in completing guest cards and entering lead information in the Link System. “Leads” include but are not limited to people interested in purchasing Bayshore Homes or Bayshore Brokered Homes, moving a home into the community and etc., • Maintain all community office files according to company policy, including state and local requirements., • Inventory, order and verify receipt of office supplies. Coordinate maintenance of office equipment to ensure continuous customer sales and service., • Document telephone conversations, visits, and presentations to maintain existing customers and to build a book of business of potential residents for property management., • Work in conjunction with the Community Manager in new and used home sales. Present homes to potential residents as needed., • Ensure residents’ privacy and property preservation., • Comply with Federal, State, and Local regulatory requirements to protect the interest of the company and to avoid discrimination of residents, vendors and team members., • Perform other duties as assigned Job Requirements • A minimum of 1-year general office experience required; 1-year sales experience preferred, occasionally required, • High School Diploma or GED required, • Excellent customer service skills., • Detail-oriented and with strong analytical and organizational skills., • Ability to multitask and be a team player in a fast-paced environment., • Working knowledge of Microsoft Office, specifically Excel, Word, and Outlook., • Ability to lift up to 25 pounds., • Valid operator’s license, maintenance of a good driving record at all times, and insurability under the Company’s policy at all times and the ability to commute between communities. We are Proud to Provide the following: • Competitive compensation plus eligibility to earn commissions and bonuses, • Access to benefits including medical, dental and vision insurance, • Short-term and long-term disability, • Life insurance, • Generous Paid Time Off and holidays, • Flexible spending account, • 401K with company match Company DescriptionRHP Properties is an accomplished real estate investment firm specializing in the acquisition and professional management of manufactured home communities. We own and manage over 372 manufactured home communities in 30 states, with a combined value of approximately $6+ billion. We are the largest private owners in the industry. Our organization's success stems from the ability to effectively target and acquire well-located Manufactured Home Communities, whose value can be enhanced through RHP’s comprehensive and competent management. RHP is committed to creating a wonderful environment where our residents always enjoy a well-maintained and attractive community. RHP Properties is America's Home. Live Life. Live it Here.RHP Properties is an accomplished real estate investment firm specializing in the acquisition and professional management of manufactured home communities. We own and manage over 372 manufactured home communities in 30 states, with a combined value of approximately $6+ billion. We are the largest private owners in the industry. \r\n\r\nOur organization's success stems from the ability to effectively target and acquire well-located Manufactured Home Communities, whose value can be enhanced through RHP’s comprehensive and competent management. RHP is committed to creating a wonderful environment where our residents always enjoy a well-maintained and attractive community.\r\n\r\nRHP Properties is America's Home.\r\nLive Life. Live it Here.

Job Description The purpose of the Warehouse/Facilities Operations Assistant is to provide general facility support and serve as a backup to the Security Operations Department Manager. This position will be responsible for all warehouse/dock services, such as shipping and receiving, mail/package deliveries, warehousing, and inventory of pharmacy and general office supplies. It will also work with building service vendors. In addition, this position will provide a safe and secure work environment, with an emphasis on the protection of people, property, and products and on Warehouse/Dock Safety. Major duties and responsibilities that are critical and necessary for this position and its overall objective: • Perform the physical and/or administrative tasks involved in shipping, receiving, warehousing and supplies inventory management, • Use of Dock equipment such as Pallet Jacks, electric pallet jacks and other dock related equipment., • Process incoming and outgoing UPS, Fed-Ex, courier deliveries and etc. and deliver packages and boxes to office recipients., • Provide general facility support by fulfilling routine light maintenance work, room set up, moving office equipment and furniture, • Works with internal/external stakeholders and provides general support., • Make routine checks of facility and equipment ensuring safety and security., • 2 years of experience in facility, warehousing or safety work, • Must have a High School diploma or GED, • Minimum 1-year prior experience with dock equipment., • The ability to communicate effectively, • The ability to always provide quality customer service to client and colleagues., • Follows all established Client policies and procedures., • Knowledge of Microsoft software such as Word and Excel is preferred., • Experience with dock operation equipment such as, pallet jacks, fork-lifts and other dock equipment., • Experience managing supplies inventory., • Ability to follow oral/written instructions: communicate effectively with Management, colleagues and external costumers., • Supportive, progressive, fast-paced environment, • Competitive pay structure, • Matching 401(k) with immediate vesting All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position. AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire

Part-Time: $18 – $25 per hour. Part-Time: 10–25 hours per week. We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive.

We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations. Administrative Assistant (Remote Position). Support day-to-day administrative tasks and workflow.

Bilingual in Spanish and English helpful, as is knowledge of the Catholic Church and its teachings. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. Associate's degree preferred and three to five years of secretarial experience.

For over fifty years, Aspire Health Partners, has been one of the leading non-profit behavioral health companies in the Southeast.Serving nearly 40,000 clients per year, with locations in six Central Florida counties and currently expanding into Hinesville, Georgia Aspire has delivered state-of-the-

Telework Type: Full-Time Office/Project.Work Location: Kennedy Space C.Extraordinary teams building inspiring projects:.Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, custome

Assisting with the daily management of site requests and vendor communications. Run and ready the technology in main conference rooms. Assist with the coordination of office events, on-site meetings, and the ordering of catered lunches.

The ideal candidate will be a strong communicator, adept at problem-solving, and capable of maintaining a high level of professionalism and confidentiality. High school diploma or equivalent; Associates or Bachelors degree in Business Administration or a related field is preferred. Proven experience

Coordination of meetings - Essential Function: Assists in the scheduling of meetings and calendar management for Senior Director of Orange County. Ethics: Adhere to and model principles and values of Agency and System of Care by being strength-based,. Performs administrative support and duties for t

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, custome

Provide general administrative support to the office team.Answer and direct phone calls, manage correspondence, and greet visitors.Maintain and organize files, records, and office supplies.Schedule appointments and coordinate calendars.Assist with data entry, document preparation, and basic reportin

We are seeking a reliable, detail-oriented.The ideal candidate is highly organized, proactive, and comfortable handling a mix of administrative tasks, communication support, scheduling, and light project coordination.This role will work closely with multiple departments and requires strong computer

Administrative Secretary - Job Description.The Administrative Secretary performs a wide range of secretarial and administrative duties in support of an assigned supervisor, manager, or senior staff member.This role ensures efficient office operations by managing documentation, coordinating communica

Job Description WELBRO Building Corporation, a top 3 "2025 Best Place to Work" in Central Florida, has a career opportunity for a Senior Project Manager in Orlando with K-12 education project experience. The ideal candidate will be 12+ years out of college and qualified to take on the full range of project management and leadership duties. Qualifications • B.S. degree in Construction Management, Civil Engineering, or related discipline from an accredited university, • 8+ years of experience as Project Manager with a commercial general contractor, • 12+ years of working for a General Contractor(s) in a Project Manager career track; previous experience would include Office Engineer/Project Engineer, Assistant Project Manager, and Project Manager in the commercial building construction industry., • Provides overall management, administrative, and technical direction for a medium or large-size project or multiple projects. Enforces company and project policies, acts as the main client interface, and ensures project is constructed in accordance with design, budget, and schedule., • Fosters relationship and new business opportunities with a particular client., • Manages activities related to project schedule, contract administration, budget control, cost adherence, and client - A/E - subcontractor communications., • Leadership: Initiates and maintains liaison with prime client and architect/engineer contacts to facilitate construction activities. Represent company in project meetings, lead all critical negotiations/strategy meetings, etc., • Financial Control: Manages the financial aspects of contracts and protect the company's best interests by monitoring labor and material costs and compiling financial status reports., • Buyout: Leads the project team in managing the buy-out process which includes gathering the quotes and bids, reviewing the prices and scopes, developing the budget, and negotiating prices., • Preplanning: Leads team to establish project pre-plans including objectives, policies, procedures, and performance standards within boundaries of corporate policy and contract requirements. Anticipating and resolving issues before they arise is a key goal of the preplan., • Risk Management: Thoroughly investigates potentially high-risk situations on the project and provides potential solutions. Working in conjunction with the project team and Operations Manager, resolves the situation in the best interest of the client and WELBRO., • Oversight: Monitors and controls construction through the construction management system (BIM 360) and administrative direction of Site Manager to ensure project is built in accordance with the project plans, specifications, and the prime contract agreement, on schedule and within budget., • Change Order Management: Utilizing WELBRO’s Construction Management System (BIM 360) and working with the team, manages the change order process with the owner, subcontractors and vendors as required to protect WELBRO’s interests and ensure the timely incorporation of the changes into the Work. Creates RCOs and OCOs and directs Project Coordinate to issue CCOs. Upon settling all change order requests, ensure relevant information is disseminated appropriately., • Staffing: Plans, organizes, and helps interview for key positions on the project and Operations Department., • Performance Management: Oversees and executes training and development initiatives for direct reports. Regularly provides performance feedback, conducts annual performance reviews and check-ins; create and support individual development plans, and provide opportunities for career growth., • Invoice & Pay App Approval: Reviews and approves material invoices and sub pay apps in paperless system., • Scheduling: Works with Site Manager in updating project schedule in P6. WELBRO is a significant force in the commercial construction industry with major project types including hospitality, education, office buildings, retail/commercial and special use facilities. CGC017833 our beginning in 1979, WELBRO has developed a sense of partnership with our clients. By putting client needs first, WELBRO has demonstrated repeatedly that the success of a project, or a company, comes as a result of caring and competence. \r\n\r\nWELBRO is a significant force in the commercial construction industry with major project types including hospitality, education, office buildings, retail/commercial and special use facilities. CGC017833\r\n\r\n

We're seeking a highly organized, proactive Administrative Assistant to support the Managing Director of a creative studio. You will act as a key operational partnerensuring time protection, communication clarity, and momentum across the company's business development, operations, and creative workf

Maintenance Administrative Assistant.Westminster Winter Park, a beautiful lakeside Active Living Community in Winter Park has an open position for a Maintenance Administrative Assistant, full time.We are a church related not-for-profit community service organization dedicated and committed to provid

Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, custome

Lake Elleanor Dr Ste 650, Orlando, Florida, 32809, United States of America.We encourage fun, on and off the clock.Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.In this support role you will ens

Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve.This is why our operations are locally led and managed.Ever

Document processing and transmission in a timely manner.Word processing and data entry.Registering projects and proposals.Filing, assembling and binding reports.Formatting and scanning documents.Assisting with answering phones and office mail delivery.Providing backup to other administrative personn

May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedur

The Administrative Secretary performs a wide range of secretarial and administrative duties in support of an assigned supervisor, manager, or senior staff member.This role ensures efficient office operations by managing documentation, coordinating communications, and providing general administrative

Sales Administrative Assistant.The Hilton Orlando Lake Buena Vista and Hilton Orlando Buena Vista Palace Hotel Complex is looking for their next Sales Administrative Assistant.Located in the Disney Springs area, Hilton Orlando Lake Buena Vista and Hilton Orlando Buena Vista Palace are ideal for meet

Job DescriptionDescription: Celebrating 100 years of excellence in the marine industry, Nautique, is a subsidiary of Correct Craft and has been on the waters of the world with a passion for innovation since 1925. Located in East Orlando, Nautique is known to push the envelope of possibility on the water. Over the years, our owners have come to expect nothing but the absolute best. The Ski Nautique 200 has changed waterskiing with 22 world records, the G-Series has won numerous awards for wakeboard boat and wakesurf boat of the year while unlocking new possibilities in wakeboarding and wakesurfing, and our Sport Series has given families endless days on the water without compromise. Through our Nautique Cares initiatives we are dedicated to not only making a difference on the water, but to people in need around the world. Visit our website at Assists with the administrative functions of Company Receptionist and HR. Performs general clerical duties. Serves visitors and employees by greeting, welcoming, and directing them; notifying staff of visitor's arrival; providing information; maintaining databases and assigned HR administrative functions. Key Responsibilities • Greet and welcome visitors in a professional and friendly manner, whether in person or over the phone., • Answer and direct inquiries to the appropriate department or individual., • Maintain a clean, organized, and welcoming environment., • Provide directions or coordinate with office personnel to ensure visitors reach their destination., • Performs general clerical duties, including data entry, filing, report completion, and document organizations., • Receive, open, sort, and distribute incoming mail and other documents., • Reconcile HR vendors invoices, • Maintain confidentiality of employee and company information., • Process background checks, drug test and maintain new hire paperwork and onboarding packages., • Prepare new hire orientation materials, including company-issued items., • Assist the Recruiting team with post-offer hire processes as needed as well as department documents and employees translations., • Properly maintain personnel files, ensuring confidentiality and accurate categorization., • Update and maintain bulletin boards with relevant employee and company information., • Order and track office supply and company clothing orders for staff., • Assist in planning and coordinating company events and meetings, including but not limited to ordering and/or picking up food and related items, assist with decorations, and others. Skills and abilities for success in this position: • Fully Bilingual in English & Spanish, • Strong interpersonal, written and verbal communication skills with the ability to work closely with all members of the organization., • Excellent organization and project management skills., • Ability to adapt to changes in the work environment., • Strong analytical and conceptual thinking skills., • Strong problem solving and decision-making skills., • Ability to juggle and manage competing tasks and demands and deal with frequent change, delays, or unexpected events., • Ability to make sound judgements and take the initiative to establish priorities, meet deadlines, and make decisions/choices within the functional area of responsibility with minimal direct supervision., • Maintain a positive work atmosphere and interaction with customers, co-workers, and management., • Associate’s degree (A. A.); one to two years related experience; or equivalent combination of education and experience., • Two years of experience in customer service including telephone or switchboard systems., • Familiarity with internet and e-mail process., • Excellent PC skills including Word, Excel, Teams, and PowerPoint. Physical Requirements: • Must be able to work in non-climate-controlled environment where ambient air temperature can exceed outside air temperature occasionally., • Must be able to bend at waist and knees and stand for extended periods of time., • Must be able to lift 25 pounds when necessary., • This is a safety sensitive position. Benefits and Perks: • Competitive Benefits: health, dental, vision and life insurance, • 401K Plan, • Paid Holidays, • Paid Time Off, • Education Assistance Nautique Boat Company is an Equal Opportunity Employer. All qualified applicants will reeive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines. Qualified candidates will be asked to submit to background screening and pre-employment drug testing.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance Position Overview The Administration position is responsible for assisting in payment to vendors, receivables from customers and providing financial, administrative, and clerical support services. Our customers are our main priority and ensuring they are taken care of from start to finish is the goal. This is a M-F, 9-5 position, with occasional flexibility needed. Internal customer interaction and service is required. Ideal candidate exercises initiative, independent judgment and discretion in carrying out assignments. • Answer phones and direct all calls to appropriate department or take messages as needed, • Keep office and aircraft cabin supplies up to date., • Adhere to our flight management schedule, • Data entry - QuickBooks and internal records, • Microsoft office, • Google drive, • Receive, verify, and code invoices and requisitions for goods and services in QuickBooks, • Maintain and keep company files up to date, • Reconcile company expenses, monthly, • Create and maintain monthly customer invoices, • Attend weekly meetings, • Reconcile and manage internal banking accounts, • Misc duties to obtain business needsNo aviation experience needed, onsite training. Customer service is essential. We are a small company looking for a long-term employee to join our team. Every day here is different- Looking for someone who is not afraid to step right in and learn. A positive attitude goes a long way with us. Business casual attire for our workplace. Professional presentation is an integral part of our customer experience. Overtime is available if desired but not required. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insuranceWork Location: In person

Job Description Overview Bags, a Metropolis company, is on a mission to make every moment matter for a world on the go. As part of the largest mobility network in North America, we combine innovative technology with a customer-first mindset to transform the travel experience—especially at airports. From curbside to gate, our services eliminate the stress of traditional travel by streamlining baggage handling, check-in, and other key touchpoints. With over 23,000 employees across 4,000+ locations in North America and Europe, we’re reimagining how people move through their journeys—saving time, reducing hassle, and ensuring every step feels effortless and efficient. Responsibilities Position: Airport Compliance Administrative Assistant Pay Rate: $20.00 per hour Provide administrative support for an Airport operation including hiring and onboarding/offboarding, scheduling, employee badging and billing/invoicing. Partnering with management to ensure that we are exceeding client expectations and providing the greatest customer service ever. • Work with the facility manager to develop schedules in Kronos monitoring flight schedule and assist with adjustment of schedules daily as needed to meet client expectations and flight requirements, • Review and approve daily employee punches against their schedule, • May be asked to maintain attendance tracker for time and attendance purposes, • Complete badging application for new employees and renewal badges, • Submit employee terminations to HR for approval and email EAF, SANF, and supporting documentation to HR payroll for processing, • Order uniforms and office supplies, • Assist with administration of shift bids as directed, • Conduct Orientation for New Hires (parking, breakrooms, timeclock enrollment, etc.), • Scheduling Interviews for hiring managers as directed, • Perform new hire onboarding tasks in the ATS system including; EIF, Form i9, document upload, etc., • Attend meetings as assigned (corporate, operations, safety, client), • Ensure safety guidelines established by the company are being followed (may be asked to be part of the operation safety committee), • May be asked to cover in the operation in the absence of a supervisor Qualifications * Understanding of HRIS systems including payroll, ATS, time and attendance * Must be able to multi-task and manage confidential information * Must possess excellent written and verbal communication skills * Must possess strong organizational skills * Proficient in Microsoft Word * Microsoft Excel and PowerPoint experience preferred * Pass required background and drug screens * Be able to meet company appearance guidelines * Available to work shift times required by our client or operational needs including nights, weekends, and holidays * Be able to sit, stand, lift, climb, push and/or bend for extended periods of time and have the ability to lift objects and baggage with weights in excess of 70 pounds in a safe manner Appearance Guidelines Employees are expected at all times to present a professional business-like image, even when working behind the scenes. It is the policy of the Company that each employee’s dress, grooming, and personal hygiene should be appropriate to the work situation and be consistent with the Company’s business standards. • For all male employees a fully grown in, well-maintained mustache, beard or goatee is permitted, • No visible tattoos or body piercings are allowed. Any tattoos must be covered by your uniform or other means agreed upon by management., • Clean & well-maintained approved uniforms must be worn on shift, • Additional requirements as specified by management While performing the duties of this job, the employee is regularly required to use hands and fingers and to communicate with customers and fellow employees. The employee is frequently required to sit; reach with hands and arms; stand; walk. The employee is also frequently required to climb, balance, stoop, kneel, and crouch. In addition, the employee is required to of twist, turn, stretch, and bend on a frequent basis. The employee must be able to lift and move up to 75 pounds regularly. The employee must be able to move in a relatively quick manner. Specific vision abilities required by this job include Close vision, Peripheral vision and Ability to adjust focus. SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, disability or other classes protected by federal or state law. SP+ does not tolerate harassment of or retaliation against any employee or applicant on the basis of these characteristics, or because the individual exercised his or her EEO rights. Right to Work Poster SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact . We are here to assist you.

Job DescriptionBenefits: • Dental insurance, • Health insurance, • Paid time off, • Training & development, • Vision insurance Location: Orlando, FL Job Type: Full-Time, On-Site Only About the Role Jwanaix Group is growing and seeking a serious, organized, and dynamic Administrative Assistant to support daily office operations. This is an in-person position in a fast-paced, multicultural environment. If you're dependable, patient, bilingual, and eager to learn, this role is for you. Key Responsibilities • Handle incoming calls, emails, and front-desk inquiries, • Manage calendars, schedule appointments, and coordinate follow-ups, • Maintain organized filing systems and update client records, • Perform data entry, prepare basic reports, and draft correspondence, • Support customer service and general office tasks, • 12 years of administrative or office support experience, • Insurance industry experience is a plus, • High school diploma required, • Must be legally authorized to work in the U.S., • Must work on-site at our Orlando office (not remote)Core Skills Needed Organization & Time Management: Ability to prioritize, manage deadlines, and handle multiple tasks. Communication: Strong verbal/written communication, active listening, professionalism. Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), Google Workspace, and office equipment. Attention to Detail: Accurate proofreading, data entry, and document preparation. Confidentiality: Ability to handle sensitive information with discretion. CRM & Marketing Tools (Preferred): • Experience using CRM systems is a plus, • Experience with email marketing platforms (e.g., Mailchimp, Constant Contact, GoHighLevel, etc.) is a strong advantagePreferred Qualities, • Serious, reliable, and detail-oriented, • Patient, calm, and adaptive in a fast-paced setting, • Strong interpersonal skills, • Works well in a multicultural environment, • Bilingual: English & Spanish (preferred), • Additional languages are a plus, • Willingness to learn and take initiativeWhy Work with Us, • Supportive, team-focused environment, • Opportunities for growth as the company expands, • Multicultural and professional workplace, • Training providedBefore Applying Apply only if you believe your skills, attitude, and professionalism align with this role. We seek long-term team members committed to growth and excellence.

Job DescriptionDescriptionPosition: Administrative Assistant Company: Pocket Ledge Location: Orlando, FL Salary Range: $18.50 - $27.00 per hour (depending on experience) About Pocket Ledge: At Pocket Ledge, we’re more than just a marketing company – we’re your dedicated partner in achieving business excellence. With a passion for innovation and a commitment to results, we’ve been helping businesses like yours thrive in the dynamic world of marketing. Job Description: We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this role, you will provide essential administrative support to ensure smooth operations within our organization. The ideal candidate will be detail-oriented, possess excellent communication skills, and be comfortable working in a fast-paced environment. Key Responsibilities • Manage and organize schedules and appointments for staff members., • Prepare and distribute correspondence, reports, and documents as needed., • Coordinate meetings, including scheduling, preparing agendas, and taking minutes., • Handle incoming calls, emails, and inquiries with professionalism and clarity., • Maintain and update filing systems, both physically and electronically., • Assist with budgeting and expense reports, ensuring accuracy and timeliness., • High school diploma or equivalent; associate's degree preferred., • Proven experience as an administrative assistant or in a similar role., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent written and verbal communication skills., • Ability to work independently as well as collaboratively in a team environment., • Competitive salary based on experience and qualifications., • Comprehensive benefits package, including health insurance, dental and vision coverage, retirement savings plan, and paid time off., • Opportunities for professional development and advancement within the company., • Vibrant office culture with a collaborative and supportive team environment.

Job DescriptionBenefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Position Summary: Responsible for supporting the Office Manager and project managers. Performs standard administrative functions, coordinates project activities, manages schedules, and ensures project deliverables are completed on time and within budget. Essential Functions: • Project/Service Job Setup in COINS, • Project Record Keeping and Data Entry, • Notice to Owners, • Purchase Orders, • Budget Entry, • Billing, • Handle all secretarial duties including, but not limited to, faxes, distributing e-mails, answer phones, and schedule and coordinate meetings.Additional Job-Related Duties:, • Comply with federal and state law, regulations, and all Company rules., • Participate in online and in-person training and other educational opportunities to develop knowledge, skills, and abilities., • Service Order and Project Billing, • Obtain and Manage Requirements for Payment from Clients, • Track receivables and assist in collections., • Any other job-related activities requested by immediate supervisor.Education/Experience Requirements:, • High school diploma or equivalent required. Associate or Bachelors degree preferred., • This position requires long hours sitting and using office equipment, including telephones and computers and may also require some light lifting of files and materials and carrying checks, mail, and other documentation to different departments from time to time., • The position may also involve some repetitive motions of the hands, wrists, and elbows., • This position is normally performed in an office or jobsite office work environment, which does not subject the employee to the elements. The noise level in the work environment is usually moderately quiet.