Executive assistant jobs in Pasadena, California - Page 2Create job alerts

Position Summary We are seeking a highly organized and proactive Executive Assistant to provide direct, high-level support to the Founder. This role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities with discretion and efficiency. The ideal candidate is tech-savvy, dependable, and experienced in scheduling, calendar management, and social media content creation. Key Responsibilities • Serve as a strategic right hand to the Founder, proactively managing priorities, time allocation, and daily operations to maximize efficiency and impact, • Optimize the Founder’s calendar with a forward-looking approach, anticipating needs, resolving conflicts, and ensuring alignment with business objectives, • Coordinate and seamlessly execute all meetings, calls, and events, including logistics, preparation, and follow-through, • Act as a gatekeeper and liaison on behalf of the Founder for internal and external communications, maintaining discretion and professionalism at all times, • Execute personal and professional tasks with precision, including purchasing and sending client and team gifts, handling sensitive errands, and managing off-site responsibilities, • Run errands and handle in-person tasks outside of the office as needed (e.g., events, vendor coordination, personal requests, and time-sensitive pickups/deliveries), • Coordinate travel arrangements and itineraries, ensuring a seamless experience across business and personal commitments, • Anticipate needs before they arise, operating with a high degree of ownership, discretion, and problem-solving ability Social Media & Content Support • Develop and schedule high-quality social media content across platforms in alignment with the firms brand, • Source and collaborate with outside vendors to help create content, obtain pricing from these vendors, • Manage and execute a structured content calendar, ensuring timely and strategic posting, • Monitor engagement, flag opportunities, and provide light performance insights to refine content strategy Qualifications • Proven experience as an Executive Assistant or in a similar role supporting senior leadership, • Strong organizational and time management skills, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office and/or Google Workspace, • Experience with social media platforms (e.g., Instagram, LinkedIn, Facebook), • Ability to create polished, professional content, • High level of discretion, judgment, and professionalism, • Ability to work on-site in Glendale, CA Compensation: $30–$35 per hour, depending on experience.

Job Title: Executive Administrative Assistant / Analyst – FT – Chatsworth Overview: The Administrative Analyst supports the Information Technology department in daily administrative tasks such as calendaring, vendor management, invoicing, and other duties. Additionally, this role will also provide support in: • Reporting, such as financial tracking, budget variance analysis and accrual reporting., • Maintaining system portals., • Preparing complex reports., • Supporting project execution. What We Are Looking For; • 3+ years of similar or related experience, including administrative support, financial reporting, or data analysis., • Experience in accounting concepts, variance analysis, or business intelligence tools is strongly preferred., • Experience supporting multiple C-Suite executives at the same time is also preferred., • Bachelor's Degree is preferred; some college or an equivalent combination of experience and training is required., • Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, charts)., • Familiarity with accounting systems, financial reporting tools., • Ability to extract and manipulate data from multiple systems., • Strong understanding of basic accounting concepts (accruals, variances, forecasting)., • Advanced Outlook calendar management and Excel skills are critical . Expert proficiency with Word, PowerPoint, and Visio is also required., • Coursework in accounting, finance, business analytics, or information systems is a plus., • Strong organization, time management, project management, attention to detail, and problem-solving skills, • Strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency., • Friendly and professional demeanor, with a "can do" attitude., • Ability to act quickly from one task to another, seamlessly and professionally., • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision., • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization., • Ability to proofread and data validation., • Ability to identify business issues and coordinate an appropriate response with the key stakeholders., • Proven experience working in a fast-paced environment while providing superior service level, • Ability to tame organized chaos while remaining calm and composed, • Possess a high degree of initiative to take independent action and be able to always exercise proper judgment. Drug-free Workplace Pay Grade Info: The base pay range for this position is: 70k - 80k. Perks Important to You: Our Team Members enjoy the following rewards and benefits: • Competitive pay, • Subsidized health care including medical, dental and vision, • FSA and HSA, • Company-Paid Life and A&D insurance, • Discounts on loans (must be a member), • Paid Vacation, Holiday, and Sick time, • 401k Retirement Saving Plan with a 6% safe harbor employer match Drug-free Workplace

Company Description TeachAAPI integrates AAPI education into schools and communities to celebrate diversity and highlight the multifaceted stories of Asian Americans and Pacific Islanders. Committed to fostering identity, empathy, and perspective, the organization seeks to empower youth with the foundational traits necessary to become future leaders, innovators, and changemakers. TeachAAPI’s work plays a vital role in cultivating a more inclusive and understanding society. Role Description We are seeking a highly organized, proactive, and versatile Integration Specialist to join our team. This is a "Swiss Army Knife" role—ideal for someone who loves variety and thrives in a fast-paced nonprofit environment. You will provide critical support across programming, development (fundraising), and communications, while serving as a strategic assistant to the CEO. Key Responsibilities 1. Executive Support • Manage the CEO’s calendar, including scheduling high-level meetings with donors, partners, and board members., • Maintain organizational-wide processes and procedures, including expense reports, master calendar, and team meetings. 2. Programming & Logistics • Coordinate the logistical elements of TeachAAPI programs, including event scheduling, speaker coordination, and material distribution., • Provide on-site event support and assist in preparing presentation materials.. 3. Development & Fundraising Support • Maintain and update our donor database (CRM), ensuring accurate record-keeping of contributions., • Assist with the preparation of grant applications and donor acknowledgment letters., • Support the execution of fundraising campaigns and special events. 4. Communications Coordination • Assist in managing social media calendars and drafting newsletters., • Update website content (e.g., blog posts or event listings) to ensure information is current., • The "Generalist" Mindset: You enjoy shifting between high-level project coordination and detailed administrative tasks., • Nonprofit Savvy: 2+ years of experience in an operations or administrative role (nonprofit experience preferred)., • Communication: Exceptional writing and editing skills with a sharp eye for detail., • Tech-Stack Mastery: Proficiency in Google Workspace and experience with (or ability to quickly learn) tools like DonorPerfect, Canva, and Slack., • Discretion: Ability to handle sensitive organizational and donor information with the utmost confidentiality., • Passion: A deep commitment to our mission. Salary $50K with benefits

Background This is an exciting full-time position for a mature clinician who wants to make a difference in international health are. Peabody Health Philanthropies (PHP) is a nonprofit (501c3) foundation dedicated to improving healthcare quality worldwide by reducing unwarranted variation in care. PHP develops and deploys the EQIS platform, an AI-enabled simulated patient and clinical quality improvement tool. We partner with ministries of health, academic institutions, and global health organizations to measure clinical decision-making and support sustainable and scalable training and improvement health care initiatives. To support growth in program delivery and clinical content development, PHP is seeking an experienced clinically trained (PharmD, RNNP, RN, PA) with strong communication and leadership skills to serve as our Clinical Content Lead. Title: Clinical Content Lead Status: Full-Time Location: Hybrid (San Francisco Bay Area) with two days/week in the PHP office San Francisco Bay Area (commute to SF 2 days/week) Reports to: Content & Operations Manager (with close collaboration with executive leadership and international project teams) Preferred Qualifications: Vietnamese language proficiency Role This role is a clinical and operational leadership position focused on the development, and I implementation of simulated patient cases in the EQIS platform in international settings. The Clinical Content Lead will (1) write, teach and review the writing of simulated patient cases using PHP’s platform, (2) ensure clinical accuracy and alignment with national and international best practices across country specific clinical content, and (3) support the seamless execution of PHP programs by partnering with the Content & Operations Manager on planning, coordination, and quality control. This role is ideal for a clinically trained professional who is equally comfortable operating in a business or philanthropic environment including owning deliverables, leading cross-functional work, and improving systems and processes at PHP. Responsibilities Simulated Case Development & Instruction (Core – Clinical + Teaching) · Oversee the writing of simulated patient cases and case matrices using the EQIS platform, including clear learning objectives and high-quality clinical logic. · Teach physicians and case writers on PHP’s case-writing standards, structure, and workflow (including workshops, office hours, and written feedback cycles). · Develop and maintain internal case-writing guidelines, templates, and quality rubrics to ensure consistent case development across teams and countries consistent with local clinical priorities. Clinical Quality Assurance & Guideline Alignment (Core – Clinical Oversight) · Ensure clinical accuracy, internal consistency, and guideline alignment of simulated cases and related clinical content. · Research and synthesize national and international clinical guidelines; document the basis for clinical decisions reflected in cases (as appropriate for PHP’s use). · Review clinical content written by physicians and other subject matter experts, providing edits and structured feedback for accuracy, clarity, and adherence to best practices. · Identify areas of clinical risk (e.g., medication safety, dosing logic, contraindications, standard-of-care mismatches) in cases. Program Support & Operational Execution (Core – Program Delivery) · Support the Content & Operations Manager and Founder in ensuring PHP programs run smoothly, including planning timelines, tracking deliverables, and coordinating among internal staff and external clinical contributors. · Participate in program check-ins and help translate project objectives into actionable content plans and weekly priorities. · International travel. · Other tasks as needed Leadership & Cross-Functional Collaboration (Core – Ownership + Communication) · Demonstrate strong project ownership: set clear goals, drive work forward, surface risks early, and communicate progress reliably. · Collaborate with leadership to support scaling: building repeatable processes, training additional reviewers, and improving content throughput without sacrificing quality. · Represent PHP professionally with partners as needed, including participation in meetings where clinical content, training, or program plans are discussed. · As a core member of PHPs international team, ensure that PHP projects are locally sustainable in the long term. Qualifications Required · Clinical credential as Pharmacist (PharmD/RPh), Nurse Practitioner (NP), RN or Physician Assistant (PA). · Professional clinical experience with strong comfort in medical treatment, medications and clinical decision-making. · Demonstrated ability to research and interpret clinical guidelines and apply them to written clinical content. · Strong writing, editing, and instructional ability (comfortable giving direct, clear feedback to clinicians and writers). · Comfort working in a fast-paced, small organization environment with multiple priorities and limited bureaucracy. · High reliability, strong attention to detail, and excellent judgment in clinical quality control. Preferred · Experience in global health, philanthropy, or mission-driven organizations. · Vietnamese language proficiency (spoken and/or written). · Experience teaching, training, or mentoring clinicians (formal or informal). · Experience building or improving processes (QA workflows, templates, operational systems). Obligations · Hybrid work cadence with the expectation of in office work two days per week. · Participate in recurring PHP weekly meetings and planning rhythms with international teams in various time zones (including a weekly staff meeting and role-specific meetings). · Maintain dependable communication, clear documentation of work, and proactive escalation of risks to timelines or quality. References requested Location Hybrid in the San Francisco Bay Area, with an expectation of approximately two in-office days per week in San Francisco Compensation $125,000-$150,000 (based on experience), plus bonus eligibility + medical benefits

Job Description Overview Opportunity: Housekeeping Inspector Inspect hotel rooms to ensure supplies and amenities are fully stocked, and room is up to HHM and brand standards for cleanliness and maintenance. Potential Career Path Housekeeping Supervisor – Assistant Executive Housekeeper – Executive Housekeeper Essential Job Functions • Train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values., • Inventory stock to ensure adequate supplies., • Issue supplies and equipment to associates., • Inspect work performed to ensure that it meets specifications and established standards., • Perform or assist with cleaning duties as necessary., • Confer with staff to resolve performance and personnel problems, and to discuss company policies., • Oversee training of Room Attendants with partnering with third party vendor, if applicable., • Screen job applicants, and hire new employees., • Supervise Laundry employees, if applicable., • Schedule employee work hours., • Follow sustainability guidelines and practices related to HHM’s EarthView program., • Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards., • Perform other duties as requested by management., • Practice safe work habits to ensure safety., • Cross-train in the breakfast area to answer any guest related questions and assist with cleaning duties as necessary., • High School diploma preferred., • Previous housekeeping experience., • Work schedule varies and may include working on holidays, and weekends. People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Job Description Job Details Downtown Los Angeles, CA Onsite – 5 Days $75,000 – $105,000 / Year Marketing Message Are you a highly organized, proactive executive assistant who thrives in a fast-paced, high-growth environment? Archer Meat Snacks is hiring an Executive Assistant to support our CEO/Founder and President/CFO while helping manage our Downtown Los Angeles office. In this role you will serve as a trusted partner to the company’s most senior leaders, ensuring their time, priorities, and communications are managed effectively while keeping the office running smoothly day to day. You will report jointly to the CEO and President/CFO and work closely with cross-functional leaders across the organization. We are looking for a resourceful, detail-oriented professional who can anticipate needs, manage competing priorities, and operate independently with strong judgment. If you enjoy being at the center of a growing business and want exposure to executive leadership in a dynamic environment, this role is for you. What You Will Own Executive Support and Calendar Management • Manage complex executive calendars, anticipating conflicts and proactively planning schedules, • Coordinate meetings, calls, and priorities while ensuring alignment across stakeholders, • Monitor and manage inbound communications, summarizing key information and action items for leadership, • Prepare correspondence, presentations, and briefing materials as needed, • Take meeting notes, track action items, and follow through on key deliverables Travel and Logistics • Manage and book domestic and international travel arrangements, • Process expense reports and maintain accurate documentation, • Coordinate logistics for on-site and off-site meetings, events, and conferences, • Serve as a professional point of contact between executives and internal and external partners Office Operations and Team Support • Oversee day-to-day office management for the Downtown Los Angeles location, • Ensure office operations run smoothly including supplies, kitchen, and facilities coordination, • Partner with IT and vendors to maintain conference rooms and office equipment, • Support ad hoc projects, reports, and administrative initiatives for the executive team What Sets You Apart • 5 or more years of experience supporting senior executives in an administrative capacity, • Exceptional organizational, communication, and time management skills, • Ability to manage multiple priorities and operate independently with minimal guidance, • Strong interpersonal skills and ability to work across teams and functions, • Proficiency in Microsoft Office Suite including Outlook, Teams, Word, PowerPoint, and Excel, • High level of discretion when handling confidential information, • Comfortable working in a startup or high-growth environment with evolving priorities, • Strong sense of urgency and proactive, solutions-oriented mindset Why Join Archer Meat Snacks • Impact: Work directly with senior leadership and play a key role in enabling company growth, • Exposure: Gain insight into executive decision-making and cross-functional operations, • Culture: Join a collaborative, fast-paced environment where initiative and ownership are valued, • Growth: Opportunity to develop alongside a scaling brand in the natural foods space, • Benefits: Competitive salary, PTO, and employer-sponsored benefits How to Apply If you are a highly organized and proactive executive assistant looking to support senior leadership in a dynamic environment, we would love to hear from you. Archer Meat Snacks is committed to creating a diverse and inclusive work environment and is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Our client, an AI start-up company is seeking a highly intelligent Executive Assistant to support the CEO. Start-Up Company: Chief of Staff Location: Remote - MUST BE BASED IN LA Compensation: $130,000 - $180,000 + equity + benefits Chief of Staff – Job Description We are a forward-thinking organization focused on helping businesses operate with clarity, structure, and long-term sustainability. Our work centers on supporting leaders in building strong, efficient teams and minimizing unnecessary obstacles—professionally and personally. To do that well, we’re looking for an Executive Assistant who can serve as an essential extension of the CEO, ensuring both business operations and household life run smoothly. In this role, you’ll partner closely with the CEO to manage priorities, streamline workflows, and remove friction across a wide range of responsibilities. You’ll toggle between high-level administrative support and hands-on personal coordination, becoming the go-to person for organizing schedules, handling communication, planning travel, and maintaining the systems that keep everything moving. The position requires someone who is resourceful, adaptable, and comfortable navigating a dynamic environment where no two days look the same. What You’ll Do • Act as a trusted point of contact and strategic support partner to the CEO, staying one step ahead of daily needs., • Manage a complex calendar, ensuring time is allocated appropriately across business commitments, personal obligations, and family priorities., • Coordinate all aspects of meetings, events, and travel—including agendas, logistics, itineraries, and follow-up items for both work and home., • Draft and manage executive-level communication such as emails, presentations, and correspondence with internal teams, external partners, and personal contacts., • Oversee household and family operations, from scheduling appointments and coordinating service providers to planning family events and managing day-to-day logistics., • Serve as the first line of response when urgent issues arise, resolving matters quickly or escalating them when necessary., • Support special initiatives such as research projects, information gathering, organizational improvements, or long-term planning efforts., • Maintain systems and processes that support organization and efficiency across all areas of the CEO’s life., • Assist with coordination related to legal, financial, or compliance-oriented tasks when required., • Handle all information with absolute confidentiality and professionalism, especially regarding personal or family matters. What We’re Looking For • Must live on the west side of Los Angeles with the ability to provide consistent in-person support., • 5–7+ years of experience as an Executive Assistant or in a similar senior support role, ideally within fast-moving environments such as startups, boutique firms, or private households., • A self-starter with strong judgment, emotional intelligence, and the ability to operate with minimal guidance., • Exceptional organizational and multitasking abilities, with a calm approach to shifting priorities., • Strong interpersonal skills and comfort interacting with a wide range of people—from business leaders to vendors to family members., • High level of discretion, reliability, and attention to detail., • Strong proficiency with Google Workspace, Microsoft Office, scheduling platforms, and tools like Asana or Trello., • Experience in highly regulated industries is a plus; enthusiasm for supporting both professional and personal needs is strongly preferred., • Flexibility to adjust to occasional irregular hours, travel, or urgent requests. Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Job Description Job Description The Executive Assistant provides high-level administrative support to executive leadership, ensuring efficient daily operations, effective communication, and seamless coordination of projects and events. This role includes executive calendar management, project tracking, board support, event planning, and acting as a liaison between leadership and key stakeholders. Responsibilities/ Job Duties: • Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, and coordinating communications., • Draft, edit, and track internal and external correspondence, memos, and reports., • Serve as liaison between executives, board members, staff, and external partners., • Organize and attend meetings, prepare agendas, take minutes, and distribute follow-up materials., • Prepare presentations, board packets, and supporting documents for leadership., • Monitor and maintain executive files, contracts, reports, and other records., • Manage phone calls, emails, mail, and social media inquiries, ensuring timely responses., • Coordinate travel arrangements, lodging, and event logistics., • Support project management by tracking timelines, deliverables, and stakeholder communication., • Assist in planning and executing internal and external events, including retreats, staff functions, fundraising activities, and community events., • Coordinate event logistics such as vendor scheduling, setup, breakdown, and client follow-up., • Manage contracts, billing, and financial reporting related to projects and events., • Build and maintain relationships with vendors, partners, and external service providers., • Collaborate with finance, marketing, communications, and operations teams to support cross-functional initiatives., • Provide excellent customer service and maintain professionalism in all interactions., • Handle confidential information with discretion and sensitivity., • 3-5 years of experience in executive support, project coordination, or event planning., • Strong organizational and time-management skills with the ability to manage multiple priorities., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office, Google Workspace, and project/event management tools., • Proven ability to handle sensitive information with discretion and professionalism. *We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA). *As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients For California Applicants: We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA). This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients. Company DescriptionHere at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine. Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?

Job Description Job Title: Temporary Executive Assistant to CEO & COO Company: Samaha Studio Location: In-person (Los Angeles, CA) Schedule: Monday–Friday, 9:00 AM – 5:00 PM Compensation: Starting at $30/hour Job Type: Temporary About Samaha Studio Samaha Studio is a creative studio focused on building impactful digital experiences at the intersection of design, technology, and culture. Learn more at Samaha.com. Role Overview We are seeking a highly organized, proactive, and detail-oriented Temporary Executive Assistant to support our CEO and COO. This role is critical in helping maintain day-to-day operations, streamline communication, and ensure leadership can operate efficiently. You’ll be at the center of fast-moving decisions and will need to anticipate needs before they arise. Key Responsibilities • Manage complex calendars, scheduling meetings, and coordinating logistics, • Act as a gatekeeper and liaison between executives and internal/external stakeholders, • Prepare documents, presentations, and reports as needed, • Handle email correspondence and prioritize communications, • Coordinate travel arrangements and itineraries, • Assist with meeting prep, note-taking, and follow-ups, • Previous experience as an executive assistant or in a similar administrative role, • Strong organizational and time-management skills, • Excellent written and verbal communication, • High level of discretion and professionalism, • Ability to multitask and adapt in a fast-paced environment, • Someone who is resourceful, reliable, and thrives under pressure, • A problem-solver who takes initiative without needing constant direction

Bilingual Administrative Assistant (Spanish/English) Ongoing Contract | $25–$27/hour Position Overview LHH is seeking a highly organized, detail‑oriented Administrative Assistant to provide executive‑level support in a fast‑paced professional environment. This role requires strong bilingual communication skills in Spanish and English and the ability to manage multiple priorities with discretion and professionalism. This is an ongoing contract opportunity offering consistent hours and competitive pay. Key Responsibilities • Provide high‑level administrative and executive support to leadership, • Manage calendars, schedule meetings, and coordinate logistics, • Prepare correspondence, reports, and presentations in both English and Spanish, • Serve as a professional point of contact for internal and external stakeholders, • Handle confidential information with discretion and sound judgment, • Assist with document management, filing, and record‑keeping, • Fluency in Spanish and English (written and verbal), • Proven experience providing administrative or executive support, • Strong organizational skills with the ability to prioritize and multitask, • Professional communication and interpersonal skills, • High attention to detail and follow‑through, • Proficiency with standard office software and tools Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Role: Temp Studio Operations Manager (TA) Company: Confidential | Interior Designer & Creative Director Pay Rate: $50/hour Duration: Short-term Schedule: Full-time Reporting to: VP of Operations Location: In-office — West Hollywood Overview Our client is seeking a highly organized, proactive, and tech-forward Studio Operations Manager to support a fast-paced, creative environment. This role spans recruiting, employee experience, studio operations, and executive support to the Head of Operations, ensuring smooth day-to-day flow and operational efficiency across HR, communications, and creative teams. They are looking for a discreet, resourceful professional with 4+ years of experience in office management, studio operations, or executive support. The ideal candidate thrives in fast-paced, design-led environments, communicates effectively, and takes initiative across multiple priorities. Interest in emerging technologies, including AI, is a strong plus. Key Responsibilities Office Operations & Culture • Oversee daily office management, including supplies, mail, vendor relationships, and amenities programs, • Plan and execute internal events, team gatherings, and celebrations, managing budgets and vendor coordination, • Foster a welcoming, efficient, and inspiring studio environment Executive & Administrative Support • Manage complex scheduling, calendars, and travel itineraries for the executive team, • Anticipate and resolve scheduling conflicts with technology-driven solutions, • Prepare presentations, reports, and contracts, ensuring accuracy, compliance, and timeliness AI Integration & Innovation • Research, evaluate, and implement AI tools to enhance workflows in scheduling, HR, operations, and creative processes, • Lead training sessions and empower the team to leverage AI effectively, • Stay ahead of industry trends to position the studio as a leader in technology-driven efficiency HR & Recruiting • Manage payroll, employee records, and benefits administration, • Oversee recruiting, including job postings, resume screening (with AI-enabled tools), interview scheduling, and onboarding, • Ensure compliance with HR policies and procedures Meetings & Communication • Organize partner and stakeholder meetings, preparing agendas and materials in advance, • Record and distribute detailed meeting notes as needed, • Develop and maintain systems for workflows, documentation, and internal communication using AI-enabled platforms Budget & Event Oversight • Track and manage budgets for office operations, events, and social initiatives, • Ensure alignment with financial guidelines while maximizing impact and engagement Qualifications & Skills • 4+ years of experience as an Office Manager or Executive Assistant in a fast-paced, high-performance environment, • Proven ability to identify, implement, and train teams on new technologies, particularly AI tools, • Exceptional organizational and multitasking skills with strong attention to detail, • Professional, discreet, and solution-oriented with a proactive mindset, • Strong interpersonal and communication skills for working with diverse teams and stakeholders, • Proficiency in Microsoft Office Suite and modern productivity platforms; prior experience with AI-powered tools strongly preferred, • Ability to handle confidential information with discretion and integrity Apply Now! About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description We are seeking an organized and proactive staff to coordinate our US office and our China factories. This role involves daily assistant to our COO operation, communication with our China factories, and daily handling incoming and outgoing shipments. Responsibilities • Assists COO on product costing and quotation, • Coordinate communication between our sales and operation, • Handle incoming shipments and outgoing shipments, • Coordinate China factories activities Preferred Qualifications • Fluent in Chinese (Cantonese preferred) and English is required, • Proficiency with Microsoft office; especially Excel, • Familiar with warehouse coordination preferred, • Experience in Factory coordination is a plus., • Experience in Importing process is a plus

Job Description Executive Assistant Payrate: $23.00 – $25.00/hour Monday- Friday 8am-5pm-Onsite Pasadena, CA About the Role We are seeking a highly organized and proactive temp- hire Executive Assistant to support the Assistant Director in a fast-paced non-profit organization. This role is ideal for someone who thrives on multitasking, enjoys keeping operations running smoothly, and has strong communication skills. Key Responsibilities · Manage calendars, scheduling, and travel arrangements for the Assistant Director · Prepare and process purchase orders, expense reports, and mileage reimbursements · Communicate with internal staff and partner organizations via email and phone · Coordinate and prepare for meetings, events, and ongoing projects · Maintain and organize records, files, and documentation · Provide day-to-day administrative support including emails, calls, and task management Qualifications · 2-3 years of relevant experience · Bachelor’s degree required · Strong written and verbal communication skills · Highly organized with the ability to prioritize and multitask effectively · Proficient in Microsoft 365 (Word, Excel, Outlook, etc.) · Bilingual Spanish required Please send your resume to begin the interview process. Qualified candidates will be contacted to schedule interviews. Send your resume to Or call Daisy at 562-471-7322 Company DescriptionKelly helps companies recruit and manage skilled workers and helps job seekers find great work in industries such as accounting and finance, education, engineering, government, manufacturing and production, technology, and more. Since inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Kelly helps companies recruit and manage skilled workers and helps job seekers find great work in industries such as accounting and finance, education, engineering, government, manufacturing and production, technology, and more.\r\n\r\nSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.\r\n\r\nKelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job DescriptionExecutive Assistant (Contract) - Manufacturing Industry Location: Downtown Los Angeles (DTLA) Compensation: $100,000-$130,000 annualized (contract) Employment Type: Contract Overview LHH is seeking an Executive Assistant for our client, a fast-paced manufacturing organization in Downtown Los Angeles. This role requires high-level administrative support on a contract basis. This role supports senior leadership and plays a key part in keeping daily operations organized and running smoothly. Key Responsibilities • Provide comprehensive administrative support to executive leadership, • Manage calendars, schedule meetings, and coordinate complex logistics, • Handle travel arrangements, expense reports, and invoices, • Prepare presentations, reports, and internal communications, • Act as a point of contact for internal teams and external partners, • Support ad hoc projects and assist with operational priorities as neededQualifications, • 3+ years of experience as an Executive Assistant or senior administrative professional, • Experience supporting executives in fast-paced environments; food and beverage or hospitality experience strongly preferred, • Strong organizational, communication, and time-management skills, • High level of professionalism, discretion, and attention to detail, • Proficiency with Microsoft Office and/or Google WorkspaceEqual Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Pay Details: $48.00 to $62.00 per hour Search managed by: Elizabeth Simone Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the Role Our client is seeking a highly organized and proactive Temporary Executive Assistant in West LA to support the CEO of a fast-paced, high-growth organization. This role will serve as a critical partner to the CEO, while also interfacing closely with the broader leadership team. The ideal candidate thrives in dynamic environments, is resourceful, and can quickly ramp up to provide seamless support. Compensation • Manage complex and ever-changing calendars, prioritizing meetings and time effectively, • Coordinate domestic and international travel arrangements, • Process and manage expense reports, • Act as a gatekeeper to the CEO’s time, balancing competing priorities with professionalism and discretion, • Liaise with internal executives and external stakeholders, • Prior experience supporting a CEO, founder, or senior executive preferred, • Background in entertainment or high-growth environments is a plus, • Strong emotional intelligence (EQ) with the ability to be both diplomatic and firm, • Highly organized, detail-oriented, and solution-driven, • Ability to hit the ground running and adapt quickly, • Experience with tools such as Navan, Concur, Google Workspace, Notion, and Slack preferred, • This is a temporary assignment expected to last 2–6 weeks, or until a full-time hire is made. If candidate is interested in being considered for the FT role—they should show interest and can potential be considered, • Candidates must be comfortable with the role being filled permanently during the assignment, • Strong performers interested in temp-to-hire opportunities are encouraged to apply, • Parking is included; lunch provided Monday, Wednesday, Thursday, and Friday Apply Now! About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: ___.

Job Description Executive Assistant Pay Range: $19–$25 per hour We are looking for an organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to company leadership and help keep daily operations running smoothly. This role is ideal for someone who is professional, resourceful, and able to manage a variety of tasks while maintaining strong organization, communication, and follow-through.The Executive Assistant will support leadership with scheduling, communication, document management, and administrative coordination, while helping ensure priorities, deadlines, and day-to-day responsibilities are handled efficiently. Responsibilities • Provide administrative support to company leadership and assist with daily business operations., • Manage calendars, appointments, meetings, and scheduling needs., • Coordinate calls, meetings, travel arrangements, and other logistics as needed., • Prepare, organize, and maintain documents, reports, correspondence, and internal records., • Assist with drafting emails, letters, meeting notes, and other business communications., • Help track deadlines, follow-ups, action items, and ongoing priorities for leadership., • Maintain organized filing systems for digital and physical documents., • Support communication between leadership, internal team members, clients, vendors, and external contacts., • Assist with handling incoming inquiries, messages, and requests in a professional and timely manner., • Coordinate office tasks such as filing, scanning, printing, data entry, and document management., • Help maintain records, logs, and spreadsheets with accuracy and attention to detail., • Assist with preparing presentations, reports, and materials for meetings or projects., • Support special projects and research tasks as assigned., • Help ensure important documents, company information, and administrative records are up to date and readily available., • Provide general administrative and operational support to help improve efficiency across the office., • Handle sensitive information with professionalism, discretion, and confidentiality. Qualifications • Previous experience in executive support, administrative support, office coordination, or a similar role is preferred., • Construction office experience is preferred., • Experience in the construction or electrical industry is a plus, but not required., • Strong organizational skills and the ability to manage multiple tasks and deadlines at once., • Excellent written and verbal communication skills., • Strong attention to detail and accuracy., • Ability to work in a fast-paced environment and prioritize tasks effectively., • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Adobe PDF., • Experience with scheduling, calendar management, and professional correspondence., • Ability to communicate professionally with staff, clients, vendors, and leadership., • Strong problem-solving skills and ability to take initiative when needed., • Ability to work well independently while also supporting a team environment., • Professional demeanor and ability to maintain confidentiality.Company DescriptionBlvd Electric Inc has found over a decade of success by committing itself to its teams comfort, success, and work/life balance before anything else. Blvd believes to be successful in its work first and foremost we must enjoy our work environment. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. Join our team and see why our team members stay with us for years and years to come.Blvd Electric Inc has found over a decade of success by committing itself to its teams comfort, success, and work/life balance before anything else. Blvd believes to be successful in its work first and foremost we must enjoy our work environment. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. Join our team and see why our team members stay with us for years and years to come.

Job Description We are seeking a Bilingual Executive Assistant ( Chinese And English ) to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan work-related travel details, • Receive visitors, • Train and supervise lower-level clerical staff, • Maintain and order supplies, • Receive and send samples from Overseas or Corporate buyers, • Take product pictures to ensure they are organized and ready to be made into Line sheet for buyers, • Ability to measure all samples and understanding garment structure, • Ability to communicate with factory regarding details of sampling, • Previous experience as an executive secretary, administrative assistant, or in other related fields, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detail

Job Description We are seeking a highly capable, proactive, and organized Personal Assistant to support a fast-paced entrepreneur across both business and day-to-day lifestyle operations. This is a full-time, in-person role for someone who thrives in a high-performance environment and enjoys being an essential part of keeping both professional and personal life running at an elite level. We are looking to hire immediately. About the Role This position goes beyond traditional administrative work. You will act as a right-hand support system, helping manage daily operations, maintain structure, and optimize efficiency across all areas of life and work. The ideal candidate brings a strong sense of ownership, positive energy, attention to detail, and the ability to anticipate needs before they arise. Key Responsibilities • Manage calendar, scheduling, and daily priorities, • Coordinate meetings, travel, and logistics, • Handle personal errands and day-to-day operational tasks, • Assist with meal planning, grocery coordination, and light meal prep focused on health and performance, • Support daily structure, accountability, and routine optimization, • Coordinate and participate in fitness scheduling and wellness routines, • Provide transportation to meetings, appointments, and events when needed, • Maintain organization across both business and personal tasks, • Ensure a smooth, efficient, and well-managed daily environment Ideal Candidate • Highly organized, reliable, and detail-oriented, • Proactive with strong problem-solving ability, • Positive, energetic, and professional presence, • Strong communication and interpersonal skills, • Health-conscious and aligned with fitness and wellness routines, • Comfortable working in a fast-paced, high-expectation environment, • Discreet, trustworthy, and dependable, • Valid driver’s license and comfortable driving regularly Compensation & Benefits • Base Salary: $75,000 – $110,000 (based on experience and fit), • Performance-based bonuses tied to reliability, efficiency, and impact, • Opportunity for growth into higher-level operational roles, • Close working relationship with an entrepreneur and direct exposure to business operations, • Stable, long-term position for the right candidate Application Requirements To be considered, please submit the following: • Resume, • LinkedIn profile, • Social media profiles (Instagram or similar), • Professional headshot or recent photos, • References Applications missing the above will not be considered. Additional Notes This is an in-person role requiring flexibility, professionalism, and a strong work ethic. We are looking for someone who takes pride in supporting excellence and operating at a high level. If you are someone who enjoys structure, efficiency, and being part of a driven environment, we encourage you to apply.

Job Description Position Summary The Executive Assistant provides high-level administrative, operational, and strategic support to executive leadership. This role serves as a trusted partner to the C-suite, ensuring priorities are executed efficiently, communication flows seamlessly, and organizational initiatives remain on track. This position requires a proactive, highly organized professional who anticipates needs, exercises sound judgment, and handles sensitive information with the highest level of discretion. In a small-company environment, the Executive Assistant must be adaptable, resourceful, and willing to step in wherever support is needed to maintain operational continuity and executive effectiveness. Essential Functions Executive Support • Manage complex executive calendars, scheduling meetings and resolving conflicts strategically., • Coordinate travel arrangements, itineraries, and logistical planning., • Prepare agendas, briefing materials, and executive summaries., • Draft, edit, and manage correspondence, presentations, and reports., • Screen and prioritize incoming communications and ensure timely follow-up., • Track action items and support leadership in advancing initiatives., • Serve as a strategic gatekeeper for executive priorities, aligning meetings and communications with organizational goals. Operational & Project Coordination • Support cross-functional projects and strategic initiatives., • Assist in preparing dashboards, reports, and performance summaries., • Maintain organized digital filing systems and documentation., • Document processes, workflows, and procedures., • Monitor deadlines and promote accountability across teams. Organizational & Cross-Functional Support • Provide hands-on administrative or operational support during peak periods or special initiatives., • Step in to support departments to ensure continuity of operations., • Adapt quickly to changing priorities and organizational needs., • Demonstrate a collaborative, solutions-oriented, “roll-up-your-sleeves” approach while maintaining executive-level professionalism. Confidentiality & Professional Representation • Handle highly sensitive organizational, financial, personnel, and strategic information with discretion., • Maintain strict confidentiality and professional judgment at all times., • Support compliance, documentation, and internal standards as needed., • Represent executive leadership professionally in written, verbal, and interpersonal communications. Administrative & Event Coordination • Coordinate executive meetings, retreats, and organizational events., • Manage vendor communications and logistics., • Prepare expense reports and assist with executive budget tracking., • Support internal communications and leadership messaging initiatives. Qualifications Education & Experience • Bachelor’s degree preferred or equivalent professional experience., • 5+ years supporting senior executives or C-suite leaders preferred. Knowledge, Skills, and Abilities • Exceptional organizational and time-management skills., • Strong written and verbal communication abilities., • High level of discretion, professionalism, and sound judgment., • Ability to prioritize competing demands in a fast-paced environment., • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and collaboration tools (e.g., Teams, SharePoint)., • Ability to work independently while managing multiple priorities with minimal supervision. Core Competencies • Strategic thinking with strong attention to detail, • Proactive and anticipatory mindset, • High accountability and follow-through, • Adaptability and problem-solving orientation, • Executive presence and professional maturity, • Collaborative and service-driven approach Work Environment & Expectations • Operates in a dynamic, small-organization environment requiring flexibility and initiative., • May require occasional after-hours responsiveness to support executive needs., • May assist with logistics related to executive travel or off-site meetings. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer., • Ability to lift up to 15 pounds occasionally., • Ability to communicate effectively in written and verbal formats. Compensation Range: $25 – $30 per hour The final compensation offered will be determined based on multiple factors, including but not limited to experience, skills, qualifications, internal equity, geographic considerations, and business needs. Company DescriptionSoultenders is committed to making quality mental health services accessible to all by offering licensed mental health providers with their administrative needs so they can focus on their clients and their private practice instead of the paperwork.Soultenders is committed to making quality mental health services accessible to all by offering licensed mental health providers with their administrative needs so they can focus on their clients and their private practice instead of the paperwork.

Job DescriptionWe are looking for an organized and proactive Executive Assistant to support senior leadership within an engineering-focused environment in Pasadena, California. This contract opportunity with permanent potential is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, professionalism, and the ability to handle shifting demands with confidence. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for upcoming commitments., • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries., • Coordinate meeting logistics for executive sessions, including reserving space, confirming attendance, and distributing relevant materials., • Serve as a central point of support for day-to-day administrative needs, helping executives stay organized and focused on key business objectives., • Monitor schedule changes and travel updates, making quick adjustments to maintain efficiency and minimize disruptions., • Prepare and organize information needed for meetings, travel, and leadership activities to support smooth daily operations.• Demonstrated experience providing administrative support to executive-level leaders., • Strong ability to manage complex calendars and prioritize competing requests effectively., • Proven background coordinating travel arrangements with close attention to detail., • Experience supporting executive meetings and handling related logistics professionally., • Excellent organizational, communication, and time-management skills., • Ability to work independently, maintain confidentiality, and adapt to changing priorities.

Join a mission-driven immigration law firm for a meaningful career. Now more than ever, immigrants need skilled and compassionate advocates. At Dayzad Law Offices, we help individuals, families, and global companies navigate the U.S. immigration system with excellence and integrity. As a boutique, minority-owned firm, we value diversity, mentorship, and growth. We offer extensive training and real opportunity for advancement in a supportive, collaborative environment Reflecting our successful immigration strategies, all our attorneys have been selected as a Super Lawyer or Rising Star. The managing attorney has received the Avvo Client’s Choice Award. He also educates the public by serving as an immigration expert on CNN, ABC, CBS, and the San Francisco Chronicle. Learn more at . GREAT OPPORTUNITY The position is excellent for: • Future grad school applicants who want to obtain valuable skills, letters of recommendation, and can commit to a minimum of 2 years., • Career legal assistants looking to grow in a dynamic, purpose-driven law firm. This is a full-time, on-site role (not remote). The position is not a short-term internship. WHAT YOU’LL DO You’ll play an essential role in our legal team. Your responsibilities may include the following: • Assist in preparing immigration application packages: drafting legal forms, organizing documents, tracking case progress, assembling final packages., • Database / Case Management Software: specialized legal and biographical data entry, creating and reading reports, customizing features for clients and internal work flow, • Creating and maintaining digital files, • Writing e-mails to clients, • Bookkeeping software: client invoices, payments, etc., • Supporting daily operations: phone coverage, coordinating client meetings, executive assistant to firm founder Duties may be adjusted to suit your strengths and professional goals as you grow with us. WHAT WE’RE LOOKING FOR This job is for you and you will be successful if you are a dedicated and diligent worker. You have at least 6 months of work experience in any type of office. You have demonstrated an interest in the legal field. You learn quickly. You write and speak clearly and professionally. You like details and are very accurate. People are uplifted by your positive attitude. You come to work on time every day. If you can bring these qualities, we will teach you the rest! BENEFITS WE OFFER We care for our team with a comprehensive benefits package • Medical insurance, • Dental & vision plan options, • Paid time off, • Paid holidays, • A retirement plan, • Commuter benefits, • Cal Perks and Wellness discounts, • Enjoy casual dress almost every day. HOW TO APPLY Please submit a cover letter which must include: 1. Why you are interested in the position, 2. Your GPA from your highest level of education, 3. You salary requirement (remember to include this!), 4. Names of any database and bookkeeping software you know well (i.e., database, bookkeeping, case management, email & calendar, Windows, macOS, etc.), 5. Your earliest available start date, 6. If your resume does not provide an accurate picture of your true strengths, describe special circumstances you have faced and how you overcame them, 7. Bonus: Share a story or example that demonstrates how you embody the traits we’re seeking

Launched in 2015 Sol de Janeiro is a globally recognized award-winning beauty brand drawing inspiration from Brazils beauty rituals warmth and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide with clinically proven results transformative textures and transportive fragrances. Headquartered in New York and launched as a digitally native brand we have expanded globally with teams in Paris London and Germany.Our commitment to excellence has earned high-profile honors including being named one of TIME100s 2024 Most Influential Companies Fast Companys 2024 Worlds Most Innovative Companies and WWD Beauty Incs Power Brands of 2024 underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace. The Director Key Accounts role is responsible for omnichannel account leadership with a focus on best-in-class retail partnership fostering excellent working relationships with all members of the retailer merchant teams. This leader will build omnichannel launch plans with retail and internal cross-functional partners. This role will work alongside cross-functional sales marketing digital operations and finance teams on key projects to build the business in key retailers while driving retail sales growth and net shipments. The position will report to the Executive Director Key Accounts and will lead our wholesale business in continued growth. Wholesale Account Leadership and Relationship-Building • Manage key Sephora US Account business for Sol de Janeiro and build strong collaborative relationship with retailer teams., • Manage Sephora Account Manager- Canada ensuring CA aligns to the NA Strategy and offers unique Exclusives (where applicable)., • Manage Sephora NA Assistant Manager KA and ensure development and growth across the Sephora NA portfolio with Account support of US CA & Kohls., • Grow the NA business in alignment with shared performance goals remaining competitive and maintaining top rankings. Drive strong revenue and profitability growth achieving aggressive sales goals while expanding market share and supporting omnichannel plans., • Advocate for Sol de Janeiro brand positioning and point of difference with our retailer counterparts., • Partner with retailer to identify key market trends and focus categories to drive collaborative product development and best-in-class digital strategy., • Work closely with cross-functional teams to build new go-to-market strategies and 360 support elements to maximize launches and brand potential tailored to our retail partners needs., • Partner with internal planner to develop and communicate detailed plans and ensure adequate inventory support in-store and online. Responsible for the overall stock levels and ensuring that appropriate product mix of stock is available in the stores/online by assuring timely ordering proactively monitoring and resolving low or out-of-stock conditions., • Partner with visual merchandising marketing and retailer teams to execute instore visual merchandising deliverables including Calendar layout design planograms timelines (endcaps/towers/gondola) and corresponding inventory planning and support., • Responsible for US & Kohls Sephora Budget planning promotional budget planning and tracking., • Assist in Managing Total NA Sephora Budgets in collaboration with Executive Director Sephora Americas., • Bachelors degree preferred, • 8 years in Sales/Account Management Category Management or Retail Management. Experience working with Sephora corporate team is preferred., • Strong analytical ability; attention to detail and organizational/time management skills., • Ability to work with data from multiple sources and interpret the data to provide actionable conclusions., • Advanced Microsoft Excel and PowerPoint skills required., • Desire to work in a strong team environment. Well-developed interpersonal and communication skills., • Ability to build relationships to drive results and can present regularly to small-medium size groups., • Ability to balance priorities across multiple internal and external stakeholders., • Ability to learn new systems quickly and leverage systems and information to influence others. #LI-Hybrid Salary Range $150000 - $170000 USD • Competitive salary and bonus program for full-time team members, • Flexible hybrid work environment with opportunities for collaboration and growth, • Inclusive culture that values diverse perspectives and celebrates individuality Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status. Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at ______

Founded in 1992 After-School All-Stars provides free daily afterschool programs to middle school aged youth in school sites all across the U.Our vision is for our All Stars to be safe and healthy to graduate high school and go on to college to find a career they love and to give back to their commun

Executive Assistant to CEO – Westside Foundation A prestigious Westside foundation is seeking a high-level Executive Assistant to provide exceptional support to a prominent CEO. This is a unique opportunity for a professional who thrives in a fast-paced, high-stakes environment and can serve as a trusted strategic partner to an influential leader. The ideal candidate is a proactive problem-solver with impeccable attention to detail, strong business acumen, and the ability to manage complex priorities with professionalism and discretion. Key Responsibilities • Provide expert calendar management, scheduling meetings and calls across multiple time zones., • Oversee email correspondence, draft professional communications, and serve as a liaison on calls with clients, partners, and key stakeholders., • Manage and update a CRM database to track and organize high-level contacts, • Coordinate projects and events, including, board meetings, executive leadership meetings, and special initiatives—taking minutes and ensuring accurate follow-up., • Conduct research and prepare polished presentations for internal and external use., • Arrange complex domestic and international travel with detailed itineraries., • Partner with the CEO on strategic priorities, anticipating needs and ensuring seamless day-to-day operations., • Minimum 7+ years of C-level executive support, ideally in a high-profile or mission-driven organization., • Intermediate to advanced Excel skills and strong business working knowledge., • Exceptional written and verbal communication skills with the ability to craft clear, polished correspondence., • Highly organized, detail-oriented, and able to remain calm under pressure., • A collaborative team player who is dialed in, proactive, and committed to excellence. This is a rare opportunity to support a visionary CEO and play an integral role in advancing the work of a respected foundation. If you are a discreet, detail-driven professional who thrives in a high-touch, high-impact environment, we’d love to hear from you.

Role: Executive Assistant to Head of Business Development (6-Month Contract) Company: Confidential (Top-Tier Global Private Equity Firm) Location: Beverly Hills, CA (Onsite, Mon–Fri) Pay Rate: $40.00/hour Schedule: Standard business hours Duration: 6-month contract (starting May 1; includes 2-week cross-training for the leave coverage) About the Role: Our client, a leading global private equity firm, is seeking a highly responsive Executive Assistant to support the Head of Business Development. This role is fast-paced, phone-driven, and requires a professional who is consistently available, quick to respond, and comfortable managing a high volume of incoming calls while seamlessly handling executive support. Key Responsibilities: • Serve as the primary point of contact for all incoming calls, maintaining constant responsiveness throughout the day, • Manage high call volumes, relay messages accurately, and prioritize urgent needs in real time, • Provide complex calendar management and dynamically adjust schedules, • Coordinate domestic and international travel, including detailed itineraries and logistics, • Handle Concur expense reporting accurately and promptly, • Support light personal tasks, such as booking personal travel and reservations, • Coordinate meetings, conference rooms, and client-facing logistics, • Assist with ad hoc research requests (restaurants, venues, etc.), • Collaborate with internal teams, including Investor Relations, to support day-to-day operations Qualifications: • Exceptional responsiveness and ability to remain on-call throughout the day, • Comfortable managing high call volume and prioritizing in real time, • 3–5+ years of Executive Assistant experience supporting senior leadership, • Corporate experience preferred (finance, legal, real estate, or similar professional environment), • Experience with expense reporting systems such as Concur preferred Why Join: This is an exciting opportunity to support a senior executive in a top-tier private equity environment, gaining exposure to a dynamic, high-stakes business development operation. Apply Now! About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a high-profile CEO in the entertainment industry, is seeking an experienced and exceptionally organized Executive Assistant to provide seamless support across both professional and personal matters. This fast-paced, high-touch role requires impeccable judgment, discretion, and a proactive approach. In this role, you will have the opportunity to support one of the industry’s top performers. The ideal candidate will thrive in a dynamic environment and maintain a 24/7 mindset. The executive has a global presence, and this role requires flexibility to work across multiple time zones. Onsite presence in Hollywood is required Monday-Friday. Prior C-suite support experience is essential for success in this position. What you’ll do: • Manage a complex and dynamic calendar including meetings, appointments, and personal commitments, • Coordinate extensive domestic and international travel, creating detailed itineraries and managing last-minute changes, • Roll calls, track correspondence, and ensure follow-through on priorities, • Handle personal tasks and errands, • Liaise with internal staff, vendors, and external contacts, • Maintain systems and records What you’ll bring: • Minimum 5+ years of Executive or Personal Assistant experience, preferably supporting a high-level executive, • Strong experience with complex travel coordination and international itineraries, • High level of professional maturity, common sense, and discretion, • Proficient in Microsoft Outlook and FileMaker, • Excellent communication, problem-solving, and time management skills, • Entertainment industry experience is a plus

Job Title: Executive Administrative Assistant / Analyst – FT – Chatsworth Overview: The Administrative Analyst supports the Information Technology department in daily administrative tasks such as calendaring, vendor management, invoicing, and other duties. Additionally, this role will also provide support in: • Reporting, such as financial tracking, budget variance analysis and accrual reporting., • Maintaining system portals., • Preparing complex reports., • Supporting project execution. What We Are Looking For; • 3+ years of similar or related experience, including administrative support, financial reporting, or data analysis., • Experience in accounting concepts, variance analysis, or business intelligence tools is strongly preferred., • Experience supporting multiple C-Suite executives at the same time is also preferred., • Bachelor's Degree is preferred; some college or an equivalent combination of experience and training is required., • Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, charts)., • Familiarity with accounting systems, financial reporting tools., • Ability to extract and manipulate data from multiple systems., • Strong understanding of basic accounting concepts (accruals, variances, forecasting)., • Advanced Outlook calendar management and Excel skills are critical . Expert proficiency with Word, PowerPoint, and Visio is also required., • Coursework in accounting, finance, business analytics, or information systems is a plus., • Strong organization, time management, project management, attention to detail, and problem-solving skills, • Strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency., • Friendly and professional demeanor, with a "can do" attitude., • Ability to act quickly from one task to another, seamlessly and professionally., • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision., • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization., • Ability to proofread and data validation., • Ability to identify business issues and coordinate an appropriate response with the key stakeholders., • Proven experience working in a fast-paced environment while providing superior service level, • Ability to tame organized chaos while remaining calm and composed, • Possess a high degree of initiative to take independent action and be able to always exercise proper judgment. Drug-free Workplace Pay Grade Info: The base pay range for this position is: 70k - 80k. Perks Important to You: Our Team Members enjoy the following rewards and benefits: • Competitive pay, • Subsidized health care including medical, dental and vision, • FSA and HSA, • Company-Paid Life and A&D insurance, • Discounts on loans (must be a member), • Paid Vacation, Holiday, and Sick time, • 401k Retirement Saving Plan with a 6% safe harbor employer match Drug-free Workplace

Executive Personal Assistant to Private UHNW Executive (Large Remote Flexibility) – $190k-$250k plus fully paid benefits! We are seeking a highly organized, detail-oriented Executive Personal Assistant to support a dynamic, globally active UHNW Executive / Principal with a diverse portfolio spanning business ventures, investments, and philanthropic initiatives. He is known to be warm, engaging, and not a purely transactional Principal. This role operates at the intersection of executive and personal support, managing a complex and ever-evolving ecosystem that includes professional obligations, personal logistics, and high-touch external relationships. The Principal maintains a fast-paced schedule across multiple time zones, requiring an EA/PA who can anticipate his needs, prioritize effectively, and operate with a high degree of autonomy. There will be some face to face time with the Principal at his office when he is in Palo Alto, however the role offers a high degree of flexibility given the Principal’s frequent travel, allowing the assistant to manage their schedule with autonomy. Responsibilities: • Manage a complex, fluid calendar across multiple time zones, ensuring seamless coordination of his professional, personal, and philanthropic commitments, • Coordinate extensive domestic and international travel, including multi-leg itineraries, last-minute changes, and real-time problem-solving, • Serve as a central point of contact across a broad network of stakeholders, including internal teams, external partners, and household staff across multiple locations, • Provide day-to-day personal and operational support, handling a wide range of ad hoc requests with discretion and efficiency, • Assist with planning and execution of small- to mid-scale events (professional and personal), including vendor management, logistics, and guest coordination, • Support ongoing projects tied to his residences, investments, and philanthropic initiatives, tracking timelines, deliverables, and key stakeholders Requirements: • 10–20+ years of experience supporting a senior executive or principal in a fast-paced, high-demand environment (family office, UHNW, finance, or similar), • Advanced proficiency in Excel and CRM systems such as Zoho, Salesforce, or HubSpot, • Proven ability to manage complex, multi-time-zone calendars and high-volume domestic/international travel, • Exceptional attention to detail with strong data management and organizational skills, • Ability to operate with a 24/7 mindset, including responsiveness outside standard business hours, • High level of professionalism, discretion, and communication skills, with the ability to act as a thoughtful partner to a fast-moving principal Salary: $190k-$250k, plus fully paid benefits, 401k (with strong match), and more benefits/perks. The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel

Full job description Overview We are a family office with a vertically integrated commercial real estate investment and operating platform. We own and operate approximately 1.2 million square feet of institutional-caliber commercial retail space and over 332 multi-family units across various submarkets in Southern California. We are headquartered in Glendale, CA. We are looking for a seasoned Multi-Family Property Manager to join our growing corporate office in Glendale, CA. This role will be responsible for various aspects of the daily management of the multi-family portfolio of the company and will have exposure to senior members of the company's executive team. Responsibilities • When needed, advertising to prospect tenants and promptly answering incoming leasing calls and inquiries for the Company’s portfolio of multi-family assets, • When needed, showing available residential units to prospects, • Conducting field and site inspections at the Company’s portfolio of multi-family assets, • Drafting lease or rental agreements, amendments and other lease-related documents (whether for existing or prospect multi-family tenants), • Managing multi-family and single-family residential properties in Southern California for the Company, • Managing onsite property managers at each multi-family property that has 16 or more units, • Ensuring that the properties managed remain in excellent condition at all times, and working with owners, vendors, contractors, onsite managers and tenants to ensure the same, • Acting as a liaison between the property owner and the onsite residential managers, • In the manager’s judgment, and upon obtaining the property owner’s written consent, determining what repairs, maintenance, remodel, upgrade or replacement work is needed at the property to ensure it is in excellent condition, including, without limitation, completing any upgrades to vacant units, • Obtaining estimates, quotes and/or purchase orders to complete the foregoing work. Making recommendations to the property owner(s) regarding the scope of work and cost based on property manager’s judgment and experience with that property, the proposed work required, and the proposed vendor or contractor, • Implementing the property owner’s budget, • Responding to and taking care of emergencies at the residential property if the onsite manager is unavailable or the issue warrants property manager’s involvement, and, upon receiving the property owner(s)’ consent, resolving said emergencies, • Managing sub-contractors and vendors who perform any number of services, including maintenance, cleaning, landscaping, security guard services, and/or janitorial services, etc. at each property, ensuring they are performing their work at a certain standard, selecting new sub-contractors or vendors if they are not, that they are invoicing the owners regularly and being paid for their services, and resolving any disputes with subcontractors or vendors, as necessary, • Cultivating relationships with vendors and subcontractors to obtain discounts, deals, and quality services for properties being managed, • Preparing service contracts, • Assisting onsite residential managers with tenant disputes, delinquencies, inquiries, etc., as needed; and, consulting with the property owner to resolve certain disputes with tenants (i.e., if they threaten legal action or if legal action be necessary), make proposals and recommendations as to how to resolve said disputes, including whether compromise is likely, whether further negotiations should be pursued or whether legal action may be necessary, • Preparing tenant rent increases and notices, and providing the same to the property owner(s) for their review and approval, • Managing rent collection and late charges to minimize tenant delinquencies and staying on top of and collecting from delinquent tenants, • Meeting with lenders when needed to inspect the property, • Maintain and enforce owner policies, including occupancy policies and procedures, property rules and regulations, • Maintaining established programs of safety and security for building occupants and property. Responsible for issue and control of keys to the property. Prepare required reports of accidents, burglaries, etc., • Maintaining proper control of materials and supplies at each property. Qualifications Required • A Bachelor's degree, • Minimum of ten (10) years of experience in the field, • Experience working in the Real Estate industry, • Collaborative team approach with positive attitude, • Attention to detail as well as ability to see the big picture, • Strong quantitative and analytical skills, • Strong oral and written communication skills, • Sound time and project management skills, • Advanced level of proficiency with Microsoft Office software (including Excel, PowerPoint, Word and Outlook) and internet functionality, • Ability to read and comprehend lease documents Preferred • Experience with Yardi Voyager accounting software Skills • Budgeting, • Analytical Skills, • Commercial Real Estate, • Accounts Payable & Receivable, • Yardi Voyager, • Microsoft Office, • Microsoft Excel, • Microsoft Word, • Microsoft PowerPoint, • Microsoft Outlook, • Family Office Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off Ability to Commute: • Glendale, CA 91210 (Required)

Executive / Personal Assistant to President Los Angeles (Brentwood) Schedule: Monday to Friday, 9:00 AM to 5:00 PM in office. Adjusted hours on days with events. Overview You will support the President in both business and personal matters. This role requires strong organization, accuracy, and ownership. The President travels often, so you must work independently and keep operations moving without direct oversight. You will manage complex schedules, travel, and day to day logistics for the President and family. Plans change often, so you must adapt fast and stay calm under pressure. This role is 60 percent Executive Assistant and 40 percent Personal Assistant. Executive Support Manage a high volume, constantly changing calendar with precision Organize, prioritize, and act on information from email, calls, meetings, and direction from leadership Coordinate meetings, calls, and events across multiple time zones Schedule conference calls and manage meeting logistics Prepare itineraries, documents, presentations, and correspondence Proofread all materials for spelling, grammar, formatting, and accuracy Ensure clarity and consistency across all final deliverables Track action items and ensure follow through Maintain physical and digital filing systems with accuracy and organization Answer and screen phone calls professionally Maintain strong professional etiquette while acting as a liaison to employees and external partners Handle confidential information with discretion Maintain working knowledge of conference room technology and connections to support presenters and guests Set up and manage Zoom calls for the President Oversee American Express invoices for the President and Director of HR, including cost coding, expense tracking, and reporting Coordinate document delivery, including courier services as needed Arrive early or stay later on event days to ensure setup and execution run smoothly Flexible schedule to meet business and personal needs (minimal required) Travel Management Plan and manage detailed travel for the President, spouse, and family Coordinate domestic and international flights, hotels, and transportation Arrange travel for extended family members when needed Handle travel for all home office team members Adjust travel in real time due to delays or changes Resolve issues quickly, including refunds, credits, and rebookings Research and secure services, reservations, and experiences Personal Support Assist the President and spouse with minimal daily personal tasks- coordinate with house manager Handle returns, credits, and vendor follow up Heavy - Support family needs, including travel for children and extended family Be available for occasional weekend calls related to travel updates (very minimal) Assist with scheduling coordinate with house manager Office and HR Support Work independently while the President is out of the office Assist with light office management tasks as needed Support the Director of HR with confidential projects during slower periods Maintain strict confidentiality with all HR related information Qualifications Minimum of 5 plus years of Executive Assistant experience supporting senior leadership Experience managing complex travel, including international itineraries Notary license a plus. Must be willing to obtain. Strong attention to detail and high level of accuracy Highly organized with the ability to manage multiple priorities Strong problem solving skills with a proactive approach Ability to work independently with minimal direction Comfortable working in a fast paced, changing environment Professional, discreet, and dependable What Success Looks Like You anticipate needs before they arise You operate effectively without supervision You handle changes without disruption You solve problems without needing direction You keep everything organized, accurate, and on time This role fits someone who takes ownership, values precision, and can manage both executive and personal responsibilities with consistency and discretion LPM doesn’t just accept differences — we support it and our proud of our diversity for the benefit of our team members and our communities. LPM is proud to be an equal opportunity workplace and is an affirmative action employer.

Our client, an AI start-up company is seeking a highly intelligent Executive Assistant to support the CEO. Start-Up Company: Executive Assistant to the CEO Location: Remote - MUST BE BASED IN LA Compensation: $130,000 - $160,000 + equity + benefits Executive Assistant – Job Description We are a forward-thinking organization focused on helping businesses operate with clarity, structure, and long-term sustainability. Our work centers on supporting leaders in building strong, efficient teams and minimizing unnecessary obstacles—professionally and personally. To do that well, we’re looking for an Executive Assistant who can serve as an essential extension of the CEO, ensuring both business operations and household life run smoothly. In this role, you’ll partner closely with the CEO to manage priorities, streamline workflows, and remove friction across a wide range of responsibilities. You’ll toggle between high-level administrative support and hands-on personal coordination, becoming the go-to person for organizing schedules, handling communication, planning travel, and maintaining the systems that keep everything moving. The position requires someone who is resourceful, adaptable, and comfortable navigating a dynamic environment where no two days look the same. What You’ll Do • Act as a trusted point of contact and strategic support partner to the CEO, staying one step ahead of daily needs., • Manage a complex calendar, ensuring time is allocated appropriately across business commitments, personal obligations, and family priorities., • Coordinate all aspects of meetings, events, and travel—including agendas, logistics, itineraries, and follow-up items for both work and home., • Draft and manage executive-level communication such as emails, presentations, and correspondence with internal teams, external partners, and personal contacts., • Oversee household and family operations, from scheduling appointments and coordinating service providers to planning family events and managing day-to-day logistics., • Serve as the first line of response when urgent issues arise, resolving matters quickly or escalating them when necessary., • Support special initiatives such as research projects, information gathering, organizational improvements, or long-term planning efforts., • Maintain systems and processes that support organization and efficiency across all areas of the CEO’s life., • Assist with coordination related to legal, financial, or compliance-oriented tasks when required., • Handle all information with absolute confidentiality and professionalism, especially regarding personal or family matters. What We’re Looking For • Must live on the west side of Los Angeles with the ability to provide consistent in-person support., • 5–7+ years of experience as an Executive Assistant or in a similar senior support role, ideally within fast-moving environments such as startups, boutique firms, or private households., • A self-starter with strong judgment, emotional intelligence, and the ability to operate with minimal guidance., • Exceptional organizational and multitasking abilities, with a calm approach to shifting priorities., • Strong interpersonal skills and comfort interacting with a wide range of people—from business leaders to vendors to family members., • High level of discretion, reliability, and attention to detail., • Strong proficiency with Google Workspace, Microsoft Office, scheduling platforms, and tools like Asana or Trello., • Experience in highly regulated industries is a plus; enthusiasm for supporting both professional and personal needs is strongly preferred., • Flexibility to adjust to occasional irregular hours, travel, or urgent requests. Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Executive Assistant (Contract) – Manufacturing Industry Location: Downtown Los Angeles (DTLA) Compensation: $80,000–$95,000 annualized (contract) Employment Type: Contract Overview LHH is seeking an Executive Assistant for our client, a fast‑paced manufacturing organization in Downtown Los Angeles. This role requires high‑level administrative support on a contract basis. This role supports senior leadership and plays a key part in keeping daily operations organized and running smoothly. Key Responsibilities • Provide comprehensive administrative support to executive leadership, • Manage calendars, schedule meetings, and coordinate complex logistics, • Handle travel arrangements, expense reports, and invoices, • Prepare presentations, reports, and internal communications, • Act as a point of contact for internal teams and external partners, • 3+ years of experience as an Executive Assistant or senior administrative professional, • Experience supporting executives in fast‑paced environments; food and beverage or hospitality experience strongly preferred, • Strong organizational, communication, and time‑management skills, • High level of professionalism, discretion, and attention to detail, • Proficiency with Microsoft Office and/or Google Workspace Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Executive Assistant to C-Levels – Santa Monica A mission-driven foundation is seeking a highly organized, proactive Executive Assistant to support two senior-level executives! This is a unique chance to partner directly with an experienced leadership team while supporting work that has real-world impact. In this role, you’ll serve as a trusted partner to both executives, ensuring their time and priorities are managed seamlessly. The ideal candidate will have 7-10+ years of administrative experience, exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced, high-expectation environment. Job Responsibilities: • Manage complex, high-volume calendars for executives, • Coordinate and book travel - flights, hotel accommodations, and car services, • Oversee inbox management and communications, • Prepare agendas, briefing materials, and meeting logistics, • Coordinate gifting and special projects, • Act as a liaison across internal teams and external stakeholders, • Light travel required throughout the year for key events Perks of this opportunity include the chance to work for a mission-driven company, a hybrid schedule (4 days in-office), competitive base salary up to $150k, strong bonus, comprehensive benefits package, and an exciting, collaborative culture. If you meet the criteria above and are looking for your long-term work home, please submit your resume in a Word document today!

Executive Assistant Payrate: $23.00 – $25.00/hour Monday- Friday 8am-5pm-Onsite Pasadena, CA About the Role We are seeking a highly organized and proactive temp-hire Executive Assistant to support the Assistant Director in a fast-paced non-profit organization. This role is ideal for someone who thrives on multitasking, enjoys keeping operations running smoothly, and has strong communication skills. Key Responsibilities • Manage calendars, scheduling, and travel arrangements for the Assistant Director, • Prepare and process purchase orders, expense reports, and mileage reimbursements, • Communicate with internal staff and partner organizations via email and phone, • Coordinate and prepare for meetings, events, and ongoing projects, • Maintain and organize records, files, and documentation, • 2-3 years of relevant experience as an Executive or Admin Assistant, • Bachelor’s degree required, • Strong written and verbal communication skills, • Highly organized with the ability to prioritize and multitask effectively, • Proficient in Microsoft 365 (Word, Excel, Outlook, etc.), • Bilingual in any language a plus Please send your resume to begin the interview process. Qualified candidates will be contacted to schedule interviews. Send your resume to Or call Daisy at 562-471-7322

Role: Temp / Part-Time Executive Assistant to President & CEO Company: Prestigious Los Angeles Nonprofit in the Arts and Literacy Space Location: Downtown Los Angeles | Hybrid (minimum 3 days onsite) Schedule: Approx. 25–30 hours/week | Interim (4–5 weeks or until full-time hire) | ASAP start Pay Rate: $40.00/hour About the role: Our client, an established Los Angeles Arts & Literacy Nonprofit is seeking an experienced Executive Assistant with extensive C-suite executive support experience and strong nonprofit and board support expertise. This interim role provides direct support to the President & CEO and serves as the primary liaison to a 40+ member Board of Directors. Responsibilities: • High-level administrative support to the President & CEO: complex calendar management, agendas, briefing notes, and follow-up, • Support executive and fundraising meetings with senior civic and philanthropic leaders, • Serve as primary point of contact for Board and committee members; prepare and distribute communications, • Create Board books, agendas, and minutes using OnBoard; coordinate virtual and in-person meeting logistics, • Attend Board and committee meetings (Zoom and onsite), host virtual sessions, and ensure accurate records, • Support Board onboarding, governance materials, and maintenance of the Board Manual, • Assist with special events and Foundation initiatives as needed Qualifications: • Availability to start immediately, • Extensive C-suite executive support experience, given the busy Centennial environment, • Experience in nonprofit administration, executive support, or government agency experience, • Direct experience supporting senior leadership and working with boards or governing bodies, • Strong understanding of nonprofit governance and board best practices, • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), • Familiarity with OnBoard, Raiser’s Edge, Adobe, or similar tools a plus, • Ability to support occasional evenings or weekends with advance notice Apply Now! About Us: Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: ___.

Job Description Seasonal Kitchen Assistant (Part-time - Full-time hours) -Seeking individuals to assist preparing meals for a Summer Camp Program. Kitchen prep experience required. Main job duties and responsibilities include assisting Executive Chef in preparing meal items, refilling food items on the service line, helping with dishes/operating a dishwasher, and general cleaning of the kitchen and dining hall space. -This is a part time opportunity, 15-20 hours per week, with up to full time hours (40 hours per week) available during the summer season. -Background check required. Program Operates from June 1 - August 10 Salary $20.00 / hour Qualifications Knowledge, Skills and Abilities Required : 1. Knowledge of kitchen sanitation., 2. Basic knife handling skills., 3. Basic reading and math skills., 4. Ability to lift over 50 pounds with or without assistance on a regular basis., 5. Ability to measure ingredients accurately., 6. Basic knowledge of kitchen equipment., 7. Ability to understand and carry out directions., 8. Reporting damaged or faulty equipment to supervisor. Requirements: • Prior experience in a similar position, • Thorough knowledge of food safety procedures, • Excellent organization, time management and multitasking abilities., • Capacity to work in a fast-paced environment, • Ability to stand for extended periods of time, • Good communication skills, • Ability to work weekends and holidays as needed Essential Duties and Responsibilities: • Sweeps and mops floors at appropriate intervals to ensure compliance with safety and sanitation standards., • Operates large electric machines such as dishwashers and sanitizers., • Washes worktables, walls, refrigerators, and cutting boards and all other food prep surfaces as assigned., • Separates and removes trash and garbage and places it in designated containers. Hoses out garbage cans in appropriate areas., • Washes dishes, posts, pans, utensils and other food preparation machines and equipment., • Transfers supplies and equipment between storage and work areas observing all safe lifting standards., • Assists with dining hall tables and front of the house set up as requested., • Assist with loading or unloading and delivering supplies and product., • Distributes supplies, utensils and portable equipment as needed., • Complies with all outlined sanitation and safety requirements. Schedule: • Day shift, Night shift Typical shifts include: Summer Meal Service Shifts Monday – Sunday 7am – 4pm , 10am – 8pm, 12pm – 9pm COVID-19 considerations: PPE available onsite. Multiple handwashing stations available as well as Hand Sanitizer being available around the facility. Service is facilitated by additional members of the staff which are currently in place. Experience: • Kitchen/Kitchen Preparation: 1 year (Preferred), • Camp Bob Waldorf Facility Kitchen

Description The Office of Population Health and Accountable Care (OPHAC) leads UCLA Health's strategic efforts to improve patient health outcomes, enhance the patient experience, and reduce the total cost of care. Our mission is to advance the health of defined patient populations through innovative, data-driven population health strategies and value-based care models. OPHAC drives system-wide initiatives that strengthen the infrastructure and care delivery models supporting UCLA Health's participation in: * UCLA Medical Group Health Maintenance Organization (HMO) * Commercial Accountable Care Organization (ACO) models * Governmental and commercial Alternative Payment Models (APMs) * Population health quality reporting and performance improvement initiatives The Assistant Director of Clinical Quality partners closely with OPHAC leadership to design, implement, and oversee Population Health's Clinical Quality function. This leader will play a critical role in advancing value-based care initiatives and ensuring high-quality, patient-centered outcomes across the health system. This role is responsible for the strategic development, operational execution, and oversight of key Population Health programs, including: * Health Risk Assessment Program * Care at Home Program * Population Health Pharmacy Programs * Population Health Quality Management Program The Assistant Director will lead a multidisciplinary team that includes clinical supervisors, nurse practitioners, pharmacists, pharmacy technicians, quality outreach specialists, and program coordinators. Salary Range: $116,300.00-$264,600.00/annually Qualifications Required: • Graduate degree in Business Administration, Health Administration, Public Health or related field., • 4+ years of professional leadership experience in population health and value-based care administration., • 4+ years of prior experience supervising employees (as directed) including selection, training, work assignments, and review, motivation, performance appraisal, career counseling and discipline., • Strong organizational, communication, and leadership skills., • Able to partner effectively with providers, payers, community organizations, and internal stakeholders., • Skill to research and analyze information, problems, situations and procedures to define objectives, identify patterns, and formulate conclusions., • Excellent oral and communication skills to obtain and convey correct and complete information and concepts to individuals and groups in formal and informal situations., • Excellent resolution skills to plan activities among individuals and groups in a wide variety of working relationships., • Skill in negotiating, exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions., • Working knowledge of program planning, cash and accrual accounting, financial management control systems, financial analysis and management reporting., • Understanding of reimbursement models, risk contracts, budgeting, and ROI analysis., • Strong understanding of population health management, health equity, value-based care models, chronic disease management, and social drivers of health., • Demonstrate experience with ACOs, HMOs, APMs, or other risk-based payments models., • Ability to develop and execute population health strategies, lead organizational change, and align clinical, financial, and operational teams., • Proven ability to lead complex, matrixed organizations and influence across clinical and executive stakeholders., • Demonstrate experience in reporting for regulatory and contractual healthcare quality programs

Description Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You’ll provide critical support that makes healing happen. The UCLA Center for Prehospital Care at the David Geffen School of Medicine in the Department of Emergency Medicine seeks an EMS Program Director to join our organization. The EMS Program Director works under the Executive Director and collaborates closely with Medical Directors and the staff and management team within the UCLA Center for Prehospital Care. As a key member of our EMS Program, you will have the unique opportunity to lead a high-functioning team in supporting the premier EMS education program in the nation. The successful candidate will be responsible for managing all aspects of the program, from coordinating and developing various education programs to innovating and researching new learning methods. This role offers a platform to make a significant impact on the future of EMS education. The EMS Program Director will not only be a student advocate in the learning process but also play a crucial role in creating an active learning environment. We maintain a high level of industry competence and foster a collaborative culture where three principles guide us: Do Things Right, Make Things Better, and Be Kind. The successful candidate will have a demonstrated ability to thrive in such an environment, ensuring a supportive and fulfilling work Experience. Compensation will be determined based on experience, qualifications, and internal equity within the posted salary range. Salary: $7,200 - $15,400 monthly Qualifications Required: • Current licensure as a paramedic, Registered Nurse, Physican’s Assistant or Physician in the State of California or be eligible for licensure in California., • A Bachelors Degree in health services, education or a related field, masters preferred, • A minimum of three years clinical experience., • A minimum of three years experience as an educator , with a minimum of two in primary paramedic program instruction, • A minimum of three years experience designing medical educational curriculums and programs., • Previous experience with distributed learning or distance learning using systems such as; Adobe Connect or Canvas., • Experience delivering fire based EMS educational programs., • Detailed working knowledge of local, state, and federal regulations and agencies governing medical education programs., • Participation in COAEMSP accredidation., • Previous experience directing education programs, hiring, coaching, motivating, and supervising staff, and obtaining program accreditations., • Certification as an Advanced Cardiac Life Support and Basic Cardiac Life Support Instructor, and Pediatric Advanced Life Support from the American Heart Association., • Certification as a Prehospital Trauma Life Support Instructor from the National Association of Emergency Medical Technicians and the American College of Surgeons., • Detailed working experience managing budgets in excess of 1M with multiple funding sources., • Must have reliable source of transportation to travel to off-campus locations for courses and special projects., • Available to work evenings, holidays, and/or weekends, and on call for after hours for emergencies\n

Job Description WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a model value-based model. Reporting to the Clinical Nurse Manager, the Assistant Clinical Nurse Manager is accountable for both people management and RN-level nursing care. Under the direction of the Executive Director, the WelbeHealth Assistant Clinical Nurse Manager directs the day-to-day work at the clinic, oversees the clinic staff, and coordinates clinical flow to ensure that services are provided effectively and quality of care standards are met. This role is different because Assistant Clinical Nurse Managers at WelbeHealth: • Have the opportunity to grow their career at a faster rate than in other settings, • Medical insurance coverage (Medical, Dental, Vision), • Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days, • 401K savings + match, • Comprehensive compensation package including base pay and bonus, • Provide leadership, oversight, and performance management to RN, LVN, and MA staff, ensuring they all have role clarity and the required training to perform their functions at the top of their license, • Oversee clinic function to ensure both chronic and acute participant needs are addressed properly, • Liaise with the Complex Care team on smooth transitions of care to meet post-discharge needs, • Develop workforce plans and ensure appropriate staffing, recognizing the diverse experience levels of staff members and the unique needs of participants, • Participate actively in direct participant care to ensure needs are met, practicing within the RN level of care, • Graduate of an accredited school of nursing with unencumbered RN license required; bachelor’s degree (BSN) preferred, • Minimum of two (2) years of nursing experience in a clinical setting with a frail or elderly population, • Minimum of one (1) year of supervisory experience with demonstrated ability to mentor and develop team members preferred, • Minimum of one (1) year of case management, care coordination, or related specialty preferred, • Experience leading in a data-driven organization, leveraging reports and data to prioritize and manage people and project Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications. Compensation Offering$129,521—$161,865 USD COVID-19 Vaccination Policy At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. Our Commitment to Diversity, Equity and Inclusion At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. Beware of Scams Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to

Executive Assistant \n\n Payrate: $23.00 – $25.00/hour \n\n Monday- Friday 8am-5pm-Onsite \n\n Pasadena, CA \n\n About the Role \n\n We are seeking a highly organized and proactive temp-hire Executive Assistant to support the Assistant Director in a fast-paced non-profit organization. This role is ideal for someone who thrives on multitasking, enjoys keeping operations running smoothly, and has strong communication skills. \n\n Key Responsibilities \n\n\n\t • Manage calendars, scheduling, and travel arrangements for the Assistant Director\n\t, • Prepare and process purchase orders, expense reports, and mileage reimbursements\n\t, • Communicate with internal staff and partner organizations via email and phone\n\t, • Coordinate and prepare for meetings, events, and ongoing projects\n\t, • Maintain and organize records, files, and documentation\n\t, • 2/3 years of relevant experience as an Executive or Admin Assistant\n\t, • Bachelor’s degree required\n\t, • Strong written and verbal communication skills\n\t, • Highly organized with the ability to prioritize and multitask effectively\n\t, • Proficient in Microsoft 365 (Word, Excel, Outlook, etc.)\n\t \n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\tAs part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly®. You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. \n\t\t\t \n\t\t\t \n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. \n\t\t\t \n\t\t\t

Description Under general direction and reporting to the Chief of Operations, Community Clinic Network (COO-CCN), you will provide professional analytical support, project coordination and management, as well as specialized and general administrative support. You will be responsible for managing the COO-CCN's calendar, correspondence, administrative tasks, and various projects as assigned. Salary Range: $78,500 - $163,600 Annual Qualifications • Ability to multi-task and prioritize assignments to complete work in a timely manner despite competing priorities and conflicting deadlines, • Bachelor's degree in related area and/or equivalent experience/training, • Analytical skills to evaluate data, solve problems, draw conclusions and make sound recommendations, • Financial skills sufficient to calculate percentages, ratios, rates in order to: determine costs, provide financial projections, and prepare analytical reports, • Effective writing skills to develop concise, effective and professional business correspondence, presentations and reports, • Effective verbal communications and interpersonal skills to actively listen, respond to the business need, and convey information concisely and professionally with individuals at all levels of the organization, • Demonstrated skills in using various software, such as Word, Excel, PowerPoint, in a Windows environment, • Ability to establish and maintain cooperative working relationships with staff, coworkers and public, • Ability to work independently and follow through on assignments with minimal direction, • Ability to work with confidential and highly sensitive information with discretion, • Ability to establish and maintain positive, effective working relationships with peers, leaders, and staff, • Ability to work accurately with details, • Ability to demonstrate good judgement in all aspects of the job, • Demonstrates the values of the organization: CICARE, • Demonstrate commitment to serving both the internal and external customers

Description UCLA Health is seeking a Senior Manager of Managed Care Payer Analytics to advance the organization's managed care contracting strategy through expert financial analysis, contract modeling, and advisory support. Reporting to the Assistant Director of Managed Care Contracting, this role evaluates complex commercial and government payer arrangements including Accountable Care Organizations, Centers of Excellence agreements, Medicare Advantage, Medi-Cal, hospital, medical group, and ambulatory contracts. This position plays a critical role in strengthening revenue performance and operational efficiency by applying advanced knowledge of managed care payment structures, EMR-based analytics, and forecasting tools. The Senior Managed Care Specialist partners with Finance, Revenue Cycle, Operations, and payer representatives to ensure contract accuracy, regulatory compliance, and strategic alignment with UCLA Health's financial objectives. In this role, you will: • Develop and maintain advanced financial models to evaluate complex contract pricing, risk-sharing provisions, projected utilization, and reimbursement methodologies across commercial, Medicare, and Medi-Cal agreements, • Lead EPIC CareConnect contract modeling functions, applying data warehouse tools including EPSi and Tableau to validate assumptions, resolve discrepancies, and ensure modeling integrity, • Analyze payer agreements to identify revenue opportunities, assess policy and rate changes, evaluate financial risk, and recommend contract structure improvements, • Monitor contract performance trends, review reimbursement accuracy, and provide data-driven insights to support negotiation strategy and long-range planning, • Audit shared-risk program performance, prepare ACO analyses, and fulfill recurring and ad hoc managed care reporting requests, • Advise on complex contract terms, chargemaster considerations, service line financial impacts, and regulatory or privacy implications, • Collaborate cross-functionally with Finance, Revenue Cycle, Decision Support, and operational leaders to support forecasting, budgeting, and revenue optimization initiatives Salary Range: $105,700 - $234,500 annuallyQualifications We're looking for a strategic and analytical managed care expert with: • A bachelor's degree in a related field or equivalent combination of education and experience (required), • A minimum of eight years of related experience in hospital and medical group financial analysis or managed care contracting (required), • An advanced degree such as MBA or MPH, • Professional certifications such as HFMA CRCR, CPHQ, or coding credentials including CCS or CPC, • Advanced knowledge of managed care contracting principles, reimbursement methodologies, and rate structures, • Strong proficiency with EPIC CareConnect and financial modeling platforms such as EPSi and Tableau, • In-depth understanding of ICD-10 CM/PCS, HCPCS, CPT, and MS-DRG coding frameworks as they relate to reimbursement analysis, • Expertise interpreting commercial HMO/PPO, Medicare, and Medi-Cal reimbursement mechanisms, • Advanced analytical and financial modeling skills with strong attention to detail, • Proven ability to lead complex projects independently and communicate insights effectively to executive and cross-functional stakeholders

Special Instructions to Applicants Resume and Cover letter are required The position is primarily a hybrid position requiring on-site presence at UCLA. However, candidates who reside outside commuting distance may request consideration for fully remote work. Department Summary The National Center for Research on Evaluation, Standards, and Student Testing (CRESST) at UCLA is a leader in educational assessment and evaluation. Housed within CRESST, the ELPA21 program focuses on developing tailored assessment frameworks for English learners. This project leverages CRESST's expertise in research and innovation to create assessments that are both scientifically validated and highly effective in measuring language proficiency. Position Summary The Implementation Project Coordinator at ELPA21 is an Assessment Design department role designed to support all aspects of test development and delivery, reporting to the Senior Manager of Assessment Design. Primary duties include, but are not limited to, planning, collecting, analyzing, and creating documentation to align with ELPA21's vision; collecting and assembling information to develop project documents, statements of work, and requirements in support of item design, refinement, and test delivery; assisting the Assessment Design team in editing reports and assisting with preliminary analyses of client needs, creating and maintaining descriptive project reports, including test delivery volume and annual user survey data. The incumbent will manage virtual meeting planning and coordination of client attendance, and facilitate communication with clients. The Implementation Project Coordinator will serve as liaison between clients, vendors, and the CRESST Business Office to facilitate recruitment, event requirements, event delivery and outputs, and will coordinate with internal stakeholders to support organizational goals. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit ___ to discover benefits that start on day one, and ___ to calculate the total compensation value with benefits. Qualifications • 2-5 Years experience as a project coordinator, administrative assistant, or executive assistant (Preferred), • Strong verbal and written communication skills, capable of being clear, direct, and concise. (Required), • Demonstrated organizational skills with successful experience in coordinating the activities of a busy and productive department, coupled with the ability to identify, analyze, and resolve problems as they arise. (Required), • Ability to exercise independent judgment, initiative, resourcefulness, and discretion in decision-making. (Required), • Skill in proofreading and editing both draft and final copy for grammar, syntax, and spelling to ensure that all final documents are error-free. (Required), • Shows the capacity for efficient task management and execution and excellent time management skills, ensuring that tasks are completed efficiently, and goals are met promptly. (Required), • Ability to identify, analyze, and resolve problems; embraces incremental improvements in workflow and process efficiency. (Required), • .Knowledge in using new technologies to enhance work efficiency and productivity (Required), • Ability to pay attention to details without losing sight of the bigger picture, ensuring thoroughness in all tasks. (Required), • Familiarity with K-12 education and/or federal programs, including English learner programs. (Preferred), • High School Diploma or equivalent experience (Required), • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation., • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment., • E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check. 8:00 a.m. to 5:00 p.m Union/Policy Covered CX-Clerical & Allied Services Complete Position Description

Department Summary At UCLA Housing & Hospitality Services (H&HS), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&HS team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&HS team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve. AMAZING BENEFITS Starting Day One! Position Summary Responsible for food preparation and production support for multiple work stations. Prepare raw food items for cooking, including washing, trimming, cutting, and panning meats and vegetables, as well as opening and panning convenience food items. Under the direction of the Management Team, Executive Chef 4, or Chef 2, provides team leadership to one or more Assistant Cooks, Senior Food Service Workers, and Food Service Workers. Assign, motivate, and monitor the work of others in the production of multiple food products from specified menus to guests. Prepare menu items and recipes according to production and quality standards in different workstations/locations and accept changes of assignment as needed. Assign and monitor food production needs to team members and ensure production needs are met. Adhere to all food handling and sanitation guidelines. Accurately and appropriately utilize all production equipment under the safety guidelines. Follow established timelines for food production as required by customer flow. Interact with team members and guests in a high-volume dining environment. Work is assigned on a daily basis by shift supervisor. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit ___ to discover benefits that start on day one, and ___ to calculate the total compensation value with benefits. Qualifications • 3-4 Years Three to four years of experience in food preparation and general maintenance in a kitchen or dining area; or an equivalent combination of education and experience. (Preferred), • Ability to read, understand, and speak English sufficient to determine and carry out job duties. (Required), • Time management skill including organizing production tasks to achieve meal service within the prescribed time constraints. (Required), • Working knowledge of the basic principles of food preparation including standardized recipes, batch cooking and proper temperatures for storage and service (Required), • Skill in interacting effectively with guests and team members and managers in a high volume public contact setting using positive body language, direct eye contact, active listening, problem solving techniques. (Required), • Skill in adding and subtracting whole numbers, decimals and fractions sufficient to properly adhere to production and customer flow parameters. (Required), • Ability to measure dry and liquid food ingredients in the appropriate units of measurement. (Required), • Skill in operating equipment such as mixers, food processors, slicers, blenders, pizza ovens, gas range, flat top grill, char broiler, hot wells, deep fat fryers, rotisseries, rheon machines, woks, saute pans, steamers, and kettles. (Required), • Knowledge of the rules and procedures of sanitation and safety as they apply to production, storage and service within a food establishment. (Required), • Culinary knowledge of food inventory, recipes, menus and production methods, including a good understanding of culinary terminology. (Required), • Ability to provide team leadership to one or more Senior Food Service Workers and Food Service Workers. (Required), • Ability to accurately complete and maintain paperwork, including temperature logs and production records. (Required), • High School Diploma (Preferred) Special Conditions for Employment • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation., • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment., • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired., • Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination. Working hours will vary, will include nights and weekends. Union/Policy Covered SX-Service Complete Position Description

Description Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. The UCLA Center for Prehospital Care at the David Geffen School of Medicine in the Department of Emergency Medicine seeks an EMS Program Director to join our organization. The EMS Program Director works under the Executive Director and collaborates closely with Medical Directors and the staff and management team within the UCLA Center for Prehospital Care. As a key member of our EMS Program, you will have the unique opportunity to lead a high-functioning team in supporting the premier EMS education program in the nation. The successful candidate will be responsible for managing all aspects of the program, from coordinating and developing various education programs to innovating and researching new learning methods. This role offers a platform to make a significant impact on the future of EMS education. The EMS Program Director will not only be a student advocate in the learning process but also play a crucial role in creating an active learning environment. We maintain a high level of industry competence and foster a collaborative culture where three principles guide us: Do Things Right, Make Things Better, and Be Kind. The successful candidate will have a demonstrated ability to thrive in such an environment, ensuring a supportive and fulfilling work Experience. Compensation will be determined based on experience, qualifications, and internal equity within the posted salary range. Salary: $7,200 - $15,400 monthly Qualifications Required: • Current licensure as a paramedic, Registered Nurse, Physican's Assistant or Physician in the State of California or be eligible for licensure in California., • A Bachelors Degree in health services, education or a related field, masters preferred, • A minimum of three years clinical experience., • A minimum of three years experience as an educator , with a minimum of two in primary paramedic program instruction, • A minimum of three years experience designing medical educational curriculums and programs., • Previous experience with distributed learning or distance learning using systems such as; Adobe Connect or Canvas., • Experience delivering fire based EMS educational programs., • Detailed working knowledge of local, state, and federal regulations and agencies governing medical education programs., • Participation in COAEMSP accredidation., • Previous experience directing education programs, hiring, coaching, motivating, and supervising staff, and obtaining program accreditations., • Certification as an Advanced Cardiac Life Support and Basic Cardiac Life Support Instructor, and Pediatric Advanced Life Support from the American Heart Association., • Certification as a Prehospital Trauma Life Support Instructor from the National Association of Emergency Medical Technicians and the American College of Surgeons., • Detailed working experience managing budgets in excess of 1M with multiple funding sources., • Must have reliable source of transportation to travel to off-campus locations for courses and special projects., • Available to work evenings, holidays, and/or weekends, and on call for after hours for emergencies

Special Instructions to Applicants Please submit a cover letter with application. Please note 1 remote day during the school year and 2 remote days during the summer are possible options. Position Summary The Manager of Academic Searches and Recruitment oversees the search and recruitment process for all ladder and non-ladder academic positions at the School of Law. Under the general guidance of the Assistant Dean for Administrative Services & Special Projects, serves in an advisory capacity to the Chair and members of the Law School's Appointments Committee and all Ad Hoc search committees to mitigate potential labor and employee relations issues in compliance with appropriate collective bargaining agreements and APM. The incumbent manages all aspects of the academic recruitment program at the School of Law, which includes tracking the recruitment and selection of candidates in accordance with university requirements and requirements set by external accrediting bodies. The incumbent will evaluate and make recommendations on faculty search initiations and subsequent search reports, secure waivers of search as needed, and produce academic hire offer letters. The incumbent will evaluate the effectiveness of current recruitment strategies, propose and implement process improvement for the next recruitment cycle, and ensure training of Law School administrators on the academic applicant tracking system. The Manager of Academic Searches and Recruiting serves as a key member of the Dean's Office team. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit ___ to discover benefits that start on day one, and ___ to calculate the total compensation value with benefits. Qualifications • 5-7 Years Professional experience working in a position of increasing responsibility at an institution of higher education. (Required), • Demonstrated and successful experience in coordinating the activities of a busy and productive executive or office. (Required), • Excellent interpersonal skills to communicate and interact effectively, sensitively and diplomatically with faculty, staff, students and the public. Skill in establishing rapport and gaining the trust of others from diverse, multi-cultural backgrounds. (Required), • Demonstrated experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned. (Required), • Demonstrated experience working as part of a team, collaborating with colleagues when appropriate and necessary to produce best possible product and accomplish prescribed goals. (Required), • Advanced skill in writing and editing grammatically correct and logically organized documents such as memos, correspondence, and job postings. (Required), • Ability to interpret University, Law School, and ABA policies and procedures and identify viable solutions within the guidelines stipulated and to effectively serve as resource to Dean, Vice Dean, and Associate Dean. (Required), • Ability to analyze situations, to define the problem or objective, identify relevant factors, formulate logical conclusions and recognize alternatives expeditiously and with discretion and confidentiality. (Required), • Ability to handle sensitive materials and information with confidentiality and discretion and appreciation of the overriding importance of confidentiality and loyalty. (Required), • Demonstrated ability to communicate orally and in writing to convey information clearly and distinctly using appropriate vocabulary and grammar. (Required), • Ability to perform multiple of tasks effectively with frequent interruptions and distractions, a heavy workload with competing deadlines. (Required), • Demonstrated skill in organizing material and information in a systematic way so as to optimize efficiency and minimize duplication of effort. (Required), • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation., • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Monday - Friday | 8:30am-5:30pm Union/Policy Covered 99-Policy Covered Complete Position Description

Monitor incoming requests and support scheduling alignment with priorities. Focused on execution and support, not visibility or proximity. We are seeking an experienced Executive Assistant to support our Founder, April McDaniel.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of discretion and professionalism. This role is critical in ensuring efficient operations, timely completion of special projects, and accurate submission of regulatory documents to county and state agencies.