Payroll & HRIS Specialist
20 days ago
Sarasota
Job Description RESPONSIBILITIES: Payroll / Reporting / HRIS / Analytics • Process and audit bi-weekly payroll utilizing HRIS software, ensuring accuracy of earnings, deductions, and employee data., • Ensure payroll processing complies with applicable federal, state, and company requirements, including wage and hour rules, deductions, and reporting., • Review, reconcile, and validate payroll data prior to processing, including timekeeping, PTO, benefit deductions, and compensation changes., • Maintain payroll, HRIS, and employee data records; perform reconciliations and ensure accuracy of employee status, compensation, benefits, and reporting fields., • Generate payroll, benefits, compensation, census, and headcount reports as needed to support HR, Accounting, and leadership., • Maintain primary responsibility for HRIS data integrity, payroll setup, benefit deductions, and reporting accuracy., • Create and maintain complex spreadsheets, logs, and tracking tools used for payroll, benefits, compensation, and reporting., • Analyze payroll, benefit, and HRIS data to identify discrepancies, trends, and reporting needs, and support audits, reporting, and business decisions., • Process employment verifications, unemployment claims, and related documentation., • Ensure accurate processing of final pay, adjustments, and special payroll transactions., • Support internal and external audits related to payroll, benefits, and HR records., • Respond to employee and manager questions related to payroll, benefits, and HRIS in a timely and professional manner. Compliance • Prepare and support annual and periodic reporting including 1095, 5500, EEO-1, workers compensation, unemployment, and other required filings., • Assist with benefits census reporting and 401(k) data submissions., • Administer and track employee leave programs, including FMLA and other protected leaves, ensuring compliance with applicable laws; coordinate documentation with the HR Coordinator, with final determinations made in consultation with the CHRO., • Serve as primary HR contact for payroll, HRIS, benefits, and leave-related compliance; maintain required records and lead preparation for internal and external audits., • Ensure compliance with company policies and applicable federal, state, and company requirements related to payroll, benefits, leave, and employee data., • Maintain data required for ACA tracking and reporting, including eligibility and measurement periods., • Collaborate with the CHRO on HR initiatives, reporting, and compliance matters. Benefits Administration • Administer employee benefit programs, in coordination with the HR Coordinator for documentation and employee support, including enrollments, changes, reporting, invoice reconciliation, and renewal support., • Work with brokers, carriers, and HRIS to maintain accurate benefit records and payroll deductions., • Lead the annual open enrollment process in coordination with the benefits broker, including planning, communication, system configuration, and reporting., • Coordinate with the benefits broker to organize annual benefits meetings, health fair, and related employee benefit initiatives. HR Systems • Maintain HRIS (UKG preferred) including employee records, payroll setup, reporting, and system data integrity., • Create reports and data exports from HRIS for payroll, accounting, and management use., • Troubleshoot HRIS issues and coordinate with system support as needed., • Ensure data accuracy across payroll, benefits, and HRIS systems. Billing • Review and verify payroll and benefit-related billings; assist with journal entries, reconciliations, and related reporting., • Maintain tracking spreadsheets related to compensation, benefits, and employee data. General • Consult with the CHRO on complex payroll, leave, compliance, or employee data matters; maintain strict confidentiality of sensitive information., • Coordinate workflow with the HR Coordinator to ensure accurate onboarding, employee data updates, payroll, benefits, and reporting., • Support HR initiatives, reporting projects, and process improvements as assigned. JOB REQUIREMENTS: • 3–5 years experience in payroll, HRIS, benefits, or related analytical HR/finance role required, • Strong analytical ability and attention to detail required, • Advanced Excel skills required, including formulas, pivot tables, and data analysis, • Experience with HRIS / payroll systems required (UKG preferred), • Experience with payroll processing, reporting, or reconciliations strongly preferred, • Experience supporting audits, reporting, or compliance filings preferred, • Ability to work with confidential data and meet strict deadlines, • Strong organizational and problem-solving skills, • Ability to manage multiple priorities in a deadline-driven environment PHYSICAL REQUIREMENTS: • General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and, • Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion., • May occasionally lift and/or move up to 30 pounds. All employees will support the organization’s mission and vision by exhibiting the following behaviors: excellence and competence, collaboration and innovation, respect, commitment to the community, accountability and ownership.