Project coordinator jobs in New York, New York - Page 2Create job alerts

Job Title: Event Coordinator Duration: 4 Months Location: Jersey City, NJ 07310 Job Description: Job Summary: We are seeking an experienced Event Manager to join our team as a contractor. The successful candidate will be responsible for providing support for two of our Global Markets flagship events: Bridge and HFES. The ideal candidate will have 3-5 years of experience in event management, with a proven track record of delivering high-quality events on time and within budget. Key Responsibilities: • Provide event planning and coordination support for Bridge and HFES, working closely with the event owners, stakeholders, and vendors to ensure successful execution, • Assist in the development and management of event budgets, timelines, and logistics, • Coordinate with internal teams, including marketing, communications, and sales, to ensure alignment and effective promotion of the events, • Manage relationships with external vendors, such as caterers, audio-visual providers, and decorators, to ensure high-quality delivery of services, • Develop and maintain event websites, registration platforms, and other digital channels as required, • Coordinate travel and accommodation arrangements for speakers, attendees, and staff as needed, • Provide on-site event management support, including registration, catering, and audio-visual coordination, • Conduct post-event evaluations and KPI’s and provide recommendations for future improvements Requirements: • 3-5 years of experience in event management, preferably in the financial services industry, • Proven track record of delivering high-quality events on time and within budget, • Excellent project management, organizational, and communication skills, • Ability to work under pressure and manage multiple priorities in a fast-paced environment, • Strong attention to detail and ability to maintain high levels of accuracy, • Experience with event management software and digital tools, such as event registration platforms and website management, • Strong interpersonal and relationship-building skills, with ability to work effectively with internal and external stakeholders

Job Description: Job Title: Event Coordinator Duration: 4 Months Location: Jersey City NJ 07310 Job Description: Job Summary: We are seeking an experienced Event Manager to join our team as a contractor for a period of 4 months. The successful candidate will be responsible for providing support for two of our Global Markets flagship events: Bridge and HFES. The ideal candidate will have 3-5 years of experience in event management, with a proven track record of delivering high-quality events on time and within budget. Key Responsibilities: • Provide event planning and coordination support for Bridge and HFES, working closely with the event owners, stakeholders, and vendors to ensure successful execution, • Assist in the development and management of event budgets, timelines, and logistics, • Coordinate with internal teams, including marketing, communications, and sales, to ensure alignment and effective promotion of the events, • Manage relationships with external vendors, such as caterers, audio-visual providers, and decorators, to ensure high-quality delivery of services, • Develop and maintain event websites, registration platforms, and other digital channels as required, • Coordinate travel and accommodation arrangements for speakers, attendees, and staff as needed, • Provide on-site event management support, including registration, catering, and audio-visual coordination, • Conduct post-event evaluations and KPI’s and provide recommendations for future improvements Requirements: • 5-10 years of experience in handling Corporate Events., • Managing Corporate events in Finance, Law, Technology Or blue chip companies. Working experience with media, event or advertising companies not applicable., • Should be able to handle 1 – 2 events in a month, • 4 months of contract with potential chances of extension, • Assisting Event Manager with hotels, venues, and invitation to guest., • Working experience with any CRM tools., • Travelling Required for the role. It would be • 3-5 years of experience in event management, preferably in the financial services industry, • Proven track record of delivering high-quality events on time and within budget, • Excellent project management, organizational, and communication skills, • Ability to work under pressure and manage multiple priorities in a fast-paced environment, • Strong attention to detail and ability to maintain high levels of accuracy, • Experience with event management software and digital tools, such as event registration platforms and website management, • Strong interpersonal and relationship-building skills, with ability to work effectively with internal and external stakeholders

Pride Health is hiring a Project Coordinator I to support our client’s medical facility based in New York, NY 10065. This is a 21-week assignment with the possibility of a contract-to-hire opportunity and a great way to start working with a top-tier healthcare organization! Job Title: Project Coordinator I Location: New York, NY 10065 W2 Pay (Local): $25/hr - $30/hr Schedule: 5 days/week, 8 hours/day (7:30 AM – 3:30 PM) Start date: 04/20/2026 Key Requirements & Skills: Bachelor’s degree or 3–5 years related administrative experience (Master’s preferred) Experience with EPIC and UKG/Kronos systems (strongly preferred) Proficiency in Microsoft Office Grant budget management experience required Strong customer service, communication, and writing skills Bilingual in Spanish preferred Role Overview: This position provides administrative support as a Project Coordinator within the Respiratory Therapy department, assisting with scheduling, budget management, reporting, and cross-functional communication. The role requires strong organizational skills, technical proficiency, and the ability to coordinate multiple administrative tasks effectively. Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Job Title: Project Coordinator (Workplace Operations) Location: New York, NY (Onsite) Duration: 12-Month Contract Pay Rate: $30–$34/hour (W2) Overview We are seeking a highly organized and proactive Project Coordinator to support daily workplace operations within a fast-paced corporate environment. This role is hands-on and requires a strong service mindset, attention to detail, and the ability to manage multiple priorities across office operations, event coordination, and facilities support. Key Responsibilities Daily Operations • Set up and prepare meeting rooms to ensure they are clean, organized, and fully functional for daily use, • Conduct regular walkthroughs to identify and report maintenance, cleanliness, or space-related issues, • Maintain overall office readiness, ensuring all areas are presentable and operational, • Address ad-hoc requests such as pantry upkeep, spill cleanups, and general tidiness, • Coordinate internal office moves for employees across various levels, • Manage workspace logistics, including seating arrangements and locker assignments, • Support the setup and execution of internal events, meetings, and large group sessions, • Arrange furniture and room configurations based on event requirements, • Assist with onboarding sessions and other internal programs as needed, • Respond to facilities-related inquiries and service requests, • Coordinate with vendors and maintenance teams to ensure timely issue resolution, • Assist with meeting setup, including video conferencing tools such as Zoom, • Troubleshoot scheduling conflicts and ensure smooth transitions between meetings, • Assist with mail distribution and deliveries as needed, • Provide general support across office services, including reception coverage when required Qualifications • 1–3 years of experience in office coordination, workplace operations, facilities, hospitality, or event support, • Strong organizational and multitasking skills with high attention to detail, • Excellent communication skills, both written and verbal, • Ability to respond promptly to emails, messages, and requests, • Proactive problem-solver with a customer-service mindset, • Comfortable working in a fast-paced, dynamic environment Additional Requirements • Ability to lift and move items up to 30 lbs, including furniture and office equipment, • Willingness to be on-site full-time, • Flexibility to support occasional early morning or weekend activities as needed Preferred Skills • Experience supporting corporate office environments, • Familiarity with meeting room technology and conferencing tools, • Ability to coordinate across multiple teams and stakeholders Benefits that Russell Tobin offers: Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The Research Project Coordinator provides support for ARF Councils and the Research Leadership Committee, while also assisting the Research team with research projects. ARF Councils are member-led and ARF-facilitated peer groups formed around broad industry topics. The role requires exceptional organizational, time management, and communication skills, and the ability to develop relationships and execute projects with both internal and external stakeholders. With some experience, this role will also contribute to the execution of research projects, data analysis, and the generation of insights. Primary Responsibilities -Work closely with VP Research to ensure the Council and Research Leadership (RLC) Programs run smoothly. • To this end, this position will actively monitor program engagement and member participation in the Council and RLC programs., • Schedule meetings for and provide administrative support for these programs., • Record and transcribe meeting notes and use AI facility to summarize these meetings when needed or ensure meeting notes are completed by the Council’s Young Pros Officers., • Update the CRM system to record changes in Council and RLC membership., • Consult regularly with the VP of Research on issues related to member engagement with the ARF Council Program and project tasks for the RLC., • Outreach to prospective new Council Committee members and communications with wavering Council Committee members. -Manage the development of Councils’ podcasts and maintain them on the public podcast platforms. -Become proficient in the use of LLMs and help to create a process that improves the efficiency of event reporting. -Coordinate research projects and presentations, assisting in the creation of reports. • Ensure research materials, reports, and presentations are well-organized and accessible to relevant stakeholders., • Maintain organized records of research participants, surveys, and data collection efforts., • Assist in the production of research presentations and slides for Council events., • Manage incentives for respondents in Research Dept. survey projects., • Track and update research project progress, maintaining documentation and ensuring timely follow-ups with stakeholders. Qualifications • Excellent academic credentials; BA/BS min, • 1-3 years of project coordination experience; ideally in the research or media industry, • A demonstrated ability to build and maintain professional relationships, • Strong interpersonal and communication skills and ability to work well on a team, • Excellent verbal & written communication skills, • Strong skills with Microsoft Office applications (Word, Excel, and PowerPoint) and Google Apps (Gmail, Google Docs and Drive), • Experience coordinating research projects, • Familiarity with AI tools for research and insights is desirable To apply, please send your resume to .

Purchasing Coordinator Onsite | Kearny, NJ (Monday–Friday) Local candidates only About MAC Products MAC Products is a growing, family‑owned manufacturer serving the electrical utility, transit, and power industries. We’re known for our fast pace, hands‑on culture, and commitment to operational excellence. This is an exciting time to join MAC as we continue to scale and invest in our people. Position Overview MAC Products is seeking a Purchasing Coordinator to join our fast‑paced Purchasing team. This role is critical to keeping materials moving, vendors engaged, and internal teams informed. You’ll act as the central connection between Purchasing, Sales, and Operations—managing RFQs, coordinating with vendors, and providing timely PO status updates. This is an ideal opportunity for someone who thrives in a dynamic manufacturing environment, takes initiative, and knows how to prioritize critical deliverables in a constantly changing setting. The role offers strong growth potential, with a clear path to a Buyer or Senior Buyer position as the company continues to expand. What You’ll Do • Request and manage vendor quotes from key suppliers, • Oversee and respond to RFQs from internal stakeholders, including Sales, • Track and communicate purchase order statuses to internal teams, • Coordinate closely with Purchasing, Production, and other departments, • Prioritize critical deliverables in response to changing customer and business needs, • Ensure clear, timely information flow across the organization What We’re Looking For Required Qualifications • 2–3 years of experience in a manufacturing environment, • Experience working in an ERP system or similar complex software, • Strong coordination and problem‑solving skills, • Highly organized and adaptable in a fast‑paced environment, • Self‑motivated, proactive, and eager to take ownership Preferred (Nice to Have) • Experience in a Purchasing or Buyer role, • Inventory management experience, • Exposure to project coordination, vendor negotiations, or end‑to‑end purchasing activities Work Environment • Onsite, Monday–Friday, • Kearny, NJ, • We are seeking local candidates who can be fully present in a hands‑on manufacturing environment

Administrative Coordinator II – Development Office (Contract) Location: New York, NY 10029 Schedule: Monday–Friday | 8:00 AM – 4:00 PM Hours: 37.5 per week Contract Duration: 13 weeks About Us Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals. Position Overview A leading academic health system in New York is seeking an experienced Administrative Coordinator II to support senior leadership within its Development Office. This role partners closely with executive leadership and senior stakeholders to coordinate high-level fundraising initiatives, board engagement activities, and strategic campaign operations. This is a highly visible position requiring discretion, executive-level communication skills, and strong project coordination experience. Key Responsibilities • Partner with executive leadership to plan, coordinate, and track strategic development initiatives., • Support implementation and reporting of donor proposals and fundraising campaigns., • Maintain executive dashboards summarizing key priorities and critical path projects., • Prepare presentations, reports, and materials for board and trustee meetings., • Coordinate quarterly sub-committee and board meetings (agenda setting, materials preparation, follow-ups)., • Serve as liaison between senior leadership, trustees, major donors, and internal departments., • Supervise and provide direction to Development Associates., • Assist with departmental budget preparation, tracking, and reporting., • Monitor project timelines to ensure initiatives are completed on schedule and within scope., • Manage executive correspondence, calendar coordination, travel arrangements, and expense reporting., • Screen and prioritize communications to ensure timely follow-up and resolution., • Collaborate cross-functionally to support capital campaign initiatives and fundraising objectives., • Perform additional administrative and operational duties as assigned. Required Qualifications • Bachelor’s degree in Business Administration or related field., • Minimum 5 years of progressive administrative or business operations experience., • Experience supporting senior or executive-level leadership., • Demonstrated experience coordinating major administrative functions or large-scale projects., • Prior supervisory or team leadership experience., • Strong budgeting and reporting exposure., • Excellent written and verbal communication skills., • Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint., • Exceptional organizational skills and attention to detail. Preferred Qualifications • Experience in healthcare, higher education, nonprofit, or development/fundraising environments., • Familiarity with fundraising CRM systems (e.g., Raiser’s Edge)., • Master’s degree in related field. Benefits Disclosure Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors. EEO Statement Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

About the Company Hotels at Home has over 20 years of experience bringing the luxury hotel experience directly to guests' homes. We partner with the world's leading hotel brands—including Hilton and Accor—as well as celebrity brands like Love01 (John Legend), Loved01 (Chrissy Teigen), and Wade (Dwyane Wade) to deliver premium bedding, linens, and amenities that recreate the comfort and quality of a five-star hotel stay. As a global e-commerce and logistics company, we manage complex multi-brand operations across the US, Canada, Europe, and Asia, serving millions of customers who want to bring that hotel feeling home. Our entrepreneurial culture combines agility and innovation with sophisticated technology and operations that rival the largest e-commerce companies. About the Role We're looking for a motivated, detail-oriented Junior Logistics & Operations Coordinator to support our growing logistics and warehouse operations. This role is ideal for someone early in their career who is eager to learn how products move from purchase order to warehouse to customer—and who wants hands-on exposure across logistics, operations, purchasing, and marketing. You'll play a key role in supporting bed and bedding logistics, coordinating warehouse activities, managing data and documentation, and collaborating with multiple teams across the business. This is a fast-paced, high-visibility role with real opportunity to grow into more senior logistics or operations positions. This role is positioned as execution-first, learning-rich.Cross-functional exposure is a feature, not scope creep. You'll have clear accountability with room to grow into logistics, operations, or supply chain management as you develop your skills and demonstrate ownership. Responsibilities Logistics & Data Support • Enter and maintain shipment, order, and inventory data in internal systems with high accuracy, • Assist with tracking inbound and outbound shipments and delivery timelines across multiple carriers, • Support documentation for domestic and international shipments, • Help monitor logistics issues and escalate delays or discrepancies as needed, • Maintain organized records related to shipping, receiving, and inventory operations Warehouse & Operations Coordination • Assist in setting up projects for picking, packing, and shipping within the warehouse, • Coordinate with warehouse staff to ensure orders are prepared accurately and on time, • Support basic scheduling for inbound and outbound shipments, • Help maintain organized records related to warehouse operations and logistics workflows, • Ensure smooth daily execution of warehouse and fulfillment operations Cross-Functional Collaboration • Work closely with the purchasing team to support inbound product flow and inventory needs, • Collaborate with warehouse and operations teams to ensure smooth daily execution, • Partner with the marketing and creative team on product launches, samples, and timelines, • Communicate clearly across teams to keep projects moving forward, • Support coordination between operations, logistics, purchasing, and brand teams Process & Improvement Support • Help document processes and identify opportunities to improve efficiency, • Support reporting related to logistics, inventory, and operations performance, • Take on special projects that expose you to different parts of the business, • Contribute ideas for streamlining workflows and reducing manual work, • Learn and adapt to new tools and systems as the business scales Qualifications Core Qualifications • Recent graduate or early-career professional (0–2 years experience), • Bachelor's degree in Supply Chain, Operations, Business, Logistics, or a related field (or equivalent experience), • Highly organized, detail-oriented, and comfortable working with data, • Comfortable with basic data entry and working in spreadsheets (Excel/Google Sheets), • Strong attention to detail and follow-through Personal Qualities • Quick learner who enjoys juggling multiple priorities and adapts quickly to new systems, • Strong communicator who's comfortable working with different teams and levels of the organization, • Curious and proactive—excited to take ownership rather than wait for instructions, • Execution-focused with ability to manage multiple tasks and deadlines simultaneously, • Willingness to work in a hands-on, operational environment Bonus Qualifications • Internship or coursework related to supply chain, logistics, or operations, • Exposure to warehouse, fulfillment, or inventory systems, • Interest in learning about international shipping and freight logistics, • Spanish/English bilingual (highly valued for coordinating with warehouse teams and operations partners), • Experience with project management or collaboration tools Pay Range and Compensation Package Compensation Range: $50,000 - $65,000 (based on experience, systems comfort, and ownership demonstrated) Equal Opportunity Statement Note: Most operations team members are Spanish-speaking, creating an inclusive and diverse operational environment. Bilingual candidates are strongly encouraged to apply.

Immediate need for a talented Operations Administrator. This is a 12+months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:26-09204 Pay Range: $31 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: • Complete and submit proposal request forms, including labor, contractor, expense, and profit estimates based on client proposals and resource schedules, • Work with finance managers and project managers to update revenue forecasts in Salesforce, • Support finance managers with project expense accruals to maintain project profitability and monitor overall financial health and portfolio performance, • Generate and distribute standard project and financial reports to support visibility into project status and performance, • Assist with fixed fee and time & materials projects by coordinating time entry and expense reporting; process corrections or transfers of billable hours as needed, • Provide administrative support to the Finance Manager and additional ad hoc project and administrative support to staff, • Assist in post-project financial performance evaluations, including maintaining repositories, preparing basic dashboards/graphs, and supporting periodic reviews, • Prepare and coordinate third-party vendor requisitions and purchase orders, • Administer subcontracts and manage vendor relationships, including tracking third-party vendor accounts, • Manage third-party progress billing and subcontractor invoicing processes, • Handle UPS invoicing for the Mission Critical Team and NYC office, • Order and track field tools and equipment Key Requirements and Technology Experience: • Must have skills: - "project coordinator", "invoicing", “finance”. Our client is a leading Pharmaceutical Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Job Title: Project Coordinator I Location: New York, NY 10065 Schedule: Monday – Friday | 7:30 AM – 3:30 PM (5x8 Shift) Pay Rate: $28 to$ 32/hr Contract- 21 weeks assignment with possibility of Extension Job Description We are seeking a detail-oriented Project Coordinator I to support daily operational and project activities in a fast-paced environment. The ideal candidate will have strong organizational, communication, and customer service skills, along with experience working with project documentation, budgets, and scheduling systems. This role will collaborate with internal teams to ensure projects run smoothly, assist with grant budget tracking, and support administrative and operational tasks. Key Responsibilities • Coordinate and support project activities, schedules, and documentation, • Assist with grant budget management and tracking, • Maintain accurate records and reports using MS Office applications, • Communicate with internal teams and stakeholders to ensure project timelines are met, • Provide strong customer service support when handling project-related inquiries, • Assist with scheduling and workforce tracking using UKG/Kronos when applicable, • Utilize EPIC systems for documentation and coordination tasks when required, • Prepare written reports, project updates, and communications, • Bachelor’s degree OR 3–5 years of related work experience, • Experience with grant budget management, • Strong customer service experience, • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Excellent written and verbal communication skills, • Experience with EPIC systems, • Experience with UKG/Kronos workforce management systems, • Master’s degree in a related field, • Strong communication and interpersonal skills, • Detail-oriented with strong organizational abilities, • Ability to manage multiple projects and deadlines, • Problem-solving and analytical thinking, • Team collaboration and stakeholder coordination, • Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Overview The Manager, Programs and Events, oversees the planning and delivery of a wide range of programs for the New York Genealogical and Biographical Society (NYG&B), including lectures, online seminars, workshops, research tours, and conferences. This role manages the delivery of more than 75 programs annually, working collaboratively with NYG&B staff and a part-time Program Coordinator responsible for certain grant-funded programs. The Manager works independently to oversee logistics, anticipate needs, resolve challenges, and ensure programs are executed smoothly and professionally in a fast-paced environment. The position requires sound judgment, strong organizational skills, and the ability to manage competing priorities while maintaining a high standard of program delivery. The successful candidate will bring a practical, solutions-oriented approach and the ability to keep programs moving forward while working with a wide range of participants and partners. This position reports to the Vice President, Advancement and Membership. Specific Responsibilities • Manage the planning and delivery of more than 75 NYG&B programs annually, including lectures, online webinars, workshops, research tours, conferences, and community events., • Oversee all logistical aspects of programs from planning through completion, ensuring events run smoothly and efficiently., • Track and manage program budgets, including monitoring revenue and expenses and ensuring programs contribute to the organization’s earned revenue goals and meet grant requirements when applicable., • Monitor and report on program metrics including registration trends, attendance, and other key performance indicators., • Identify, solicit, and manage speakers and content providers for NYG&B programs., • Serve as the primary point of contact for speakers, vendors, registrants, and other participants, ensuring clear communication and resolving logistical issues before, during, and after each program., • Draft marketing copy and program descriptions for the NYG&B website, printed materials, and promotional communications in collaboration with the Director of Communications., • Manage event registration processes through the NYG&B’s CRM and website platform., • Prepare selected programs for online publication, including coordinating final edits and production., • Supervise interns and volunteers supporting program operations as needed. Qualifications • Strong organizational and project management skills with exceptional attention to detail., • Demonstrated ability to manage multiple projects simultaneously, prioritize competing deadlines, and ensure successful program delivery in time-sensitive situations., • Proven ability to work independently, exercise sound judgment, and resolve logistical challenges with minimal oversight., • Professional, calm, and solutions-oriented approach when managing programs and working with participants., • Five or more years of experience managing events, programs, or conferences with online and in-person components., • Working knowledge of online meeting platforms and digital tools such as Zoom, Vimeo, Microsoft Office, Trello, and Adobe Creative Suite., • Excellent written and verbal communication skills., • Bachelor’s or Master’s degree., • Commitment to the NYG&B’s mission., • $68,000–$75,000 annually., • Participation in the NYG&B health insurance plan., • Participation in the NYG&B’s 403(b) plan (including a 2% annual salary match)., • Two weeks of paid vacation each year, 14 holidays, and 3 personal days. Applicants must send a cover letter and resume to . Applications without both a cover letter and resume will not be considered. Please visit newyorkfamilyhistory.org for more information.

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination—connecting internal team members while balancing the expectations and needs of both clients and candidates. The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications. Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving. Responsibilities for the Role Include, but Are Not Limited To: Project Management • Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track, • Proactively coordinate team efforts to move projects forward efficiently, • Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed, • Schedule all business-related meetings, calls, and interviews Project Communication & Documentation • Manage and, when appropriate, own communications with clients and candidates, • Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations Relationship Building & Management • Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service, • Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners), • Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services, • Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience Managing Information, Data & Financials • Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking, • Maintain accurate and confidential records within proprietary databases, including data entry and updates, • Collaborate with shared services teams on data management and financial processes as needed Business Development • Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking, • Actively assist in identifying opportunities and executing business development strategies Candidate Profile The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders. Key Competencies and Experience Required: • Project Management & Attention to Detail Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately • Problem Solving & Business Acumen Ability to synthesize information quickly, anticipate challenges, and develop effective solutions • Relationship Building Strong interpersonal skills with the ability to build rapport and engage individuals at all levels • Communication & Service Orientation Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences • A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.

PRINCIPAL MISSION: The Social Media & Projects Coordinator is a mid-level communications professional responsible for executing the organization’s social media presence across multiple platforms, with a strong focus on content creation, bilingual copy writing and communication, community management, and performance tracking with some knowledge of paid social advertising within a healthcare/FQHC environment while coordinating cross-functional marketing and community impact projects. This role combines content creation, bilingual communications, healthcare-compliant messaging, and structured project coordination to ensure campaigns, events, and digital initiatives are delivered on time, on brand, and aligned with strategic priorities. The ideal candidate is detail-oriented, organized, culturally responsive, and digitally fluent — capable of managing multiple moving parts while maintaining consistency, compliance, and community trust. PRINCIPAL DUTIES AND RESPONSIBILITIES: l. Promote a safe, cooperative and professional health care environment to ensure optimal patient care. Content Creation, Coordination & Publishing • Write clear, community responsive, and engaging social media copy in English and Spanish. Execution of approved social media content calendars across platforms including Instagram, Facebook, X, LinkedIn, TikTok, and YouTube., • Coordinate timelines, deliverables, and internal approvals for social campaigns, events, advocacy initiatives, and service-line promotions. Track project milestones and ensure materials are delivered on schedule even when impromptu asks are added to the editorial queue. Maintain project documentation, calendars, and workflow systems. Assist in organizing assets for digital signage, web updates, and promotional materials., • Serve as liaison between communications, clinical teams, community partners, and vendors as assigned., • Support social media content that promotes healthcare services, programs, events, and community initiatives in a patient-centered and compliant manner., • Follow established workflows to ensure adherence to healthcare regulations (e.g., HIPAA awareness, patient privacy, consent, and non-disclosure)., • Apply sensitivity when responding to patient-related inquiries and escalate appropriately., • Monitor and respond to comments, messages, and mentions in English and Spanish using approved brand language., • Engage with community partners, stakeholders, and followers to build trust and connection., • Identify trends, recurring questions, or sentiment shifts and flag them to leadership., • Assist with the rollout of campaigns tied to service lines, public health observances, advocacy efforts, and community events., • Repurpose long-form content (web pages, newsletters, flyers, press releases) into social-ready formats., • Strong leadership and team collaboration skills, • Excellent communication abilities with technical and non-technical audiences, • Strategic thinking combined with attention to detail, • Problem-solving mindset with creative and analytical approach, • Ability to manage multiple priorities in a fast-paced environment, • Cultural competency and commitment to serving diverse populations, • Adaptability and willingness to learn new systems and domains, • Knowledge of AI-powered tools to support content ideation, caption drafting, translation refinement, scheduling, analytics summaries, and trend research. Stay informed on emerging AI tools and digital trends, • Apply AI responsibly and ethically, ensuring all outputs align with brand standards, compliance requirements, and human review processes., • Adhere to brand guidelines, accessibility standards, and organizational policies., • Follow content approval and documentation workflows., • Escalate potential compliance, reputational, or crisis-related issues promptly., • Sole owner of social media strategy. Responsible for final crisis communications decisions. Owner of paid media budgets. The above statements reflect the general duties considered necessary to describe the principle functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job. QUALIFICATIONS & EXPERIENCE: • Bachelor’s degree in marketing, Communications, Digital Media, or related field (or equivalent experience) (required)., • Ability to write and publish content fluently in English and Spanish., • Attention to detail and compliance awareness, • Strong understanding of major social media platforms and content best practices., • Experience working within brand guidelines and approval workflows., • Cultural competency and commitment to serving diverse populations, • Proficiency of graphic design or video editing skills (Canva, Adobe, CapCut)., • Experience using AI tools to support marketing or communications workflows., • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), • Minimum 3-5 years of experience with demonstrated social media and community management and project coordination expertise., • Results oriented with strong organizational and time-management skills This position reports directly to the AVP of Community Impact, Communications and Marketing and indirectly to the Digital Communications Specialist.

Exact compensation may vary based on several factors, including skills, experience, and education. • Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Job Title: Media Coordinator (Digital Advertising) or advertising operations coordinator Locations: NYC 4x a week on site, 1 day remote Rate: $20-28.50HR Duration: Contract through the end of the year + extensions Duration: End date is November 30th Responsibilities: • Accurately enter deal information and revisions into appropriate systems, • Coordinate with two outside business partners assuring timely execution of all data across multiple vendors, • Work with business analytics to compile end of campaign reporting. Monitor delivery of in-flight campaigns, • Monitor traffic inbox and work with agencies to make sure creative has been received across all vendors and work with agencies troubleshooting any issues with creative delivery as needed, • May participate in the development of special pricing plans, products, and proposals to meet specific customer requirements, • Reconciliation of systems monthly for invoicing, • Organize information to assist in analyzing future campaigns and make recommendations based on sell-out levels, • Ability to prioritize work accurately in a high-volume fast paced environment, • Preferably someone coming from a media or sales background or high level executive facing role! In this role, you will support the Client Success Manager's (CSM) in pre and post-sale activities for clients in a designated book of business, to assist in the end to end campaign strategy. Responsibilities include; partnering with CSM counterparts to align on tasks and deadlines for assigned accounts, coordinating campaign setup, entering accurate deal information into system to send cross functionally to Activation, Legal, Corporate Credit, Ad Ops and Research teams, working with business partners to ensure execution of data across vendors, and monitoring delivery of campaign analytics and reporting. You will be the primary point of contact for Billing teams with invoice revisions and credit checks, as well as Creative teams to coordinate creative assets and troubleshoot issues. Looking for an individual who is extremely detail oriented and organized in order to support analyzation of future campaigns and be an asset in the development of pricing plans and proposals. This role requires an individual that thrives in fast paced environments and has the ability to juggle multiple tasks at once.

TEMPORARY, POSSIBLE TEMP TO HIRE POSITION IN MIDTOWN MANHATTAN We are seeking a dedicated and experienced Office Coordinator to assist our NYC operations. The ideal candidate will have a strong background in the construction industry, with a focus on delivering exceptional support to our employees. Key Responsibilities: Administrative Management: • Manage day-to-day office operations including filing systems, correspondence, phone calls, and scheduling meetings., • Maintain office supplies and equipment, ensuring proper inventory levels. Project Documentation and Reporting: • Create and maintain project files, including contracts, permits, change orders, and invoices (AIAs), • Track project timelines, budgets, and milestones, generating regular progress reports., • Prepare and submit required paperwork to clients, subcontractors, and regulatory agencies. Financial Management: • Process and pay invoices from subcontractors and vendors, verifying accuracy against project budgets., • Generate client invoices and track payments., • Assist with project cost analysis and budget monitoring. Human Resources Support: • Prepare and process Union Payroll, • Prepare New Hire paperwork, complete I-9 verifications and schedule drug screenings., • Coordinate and process employee onboarding, timekeeping, and payroll processing. Required Skills and Qualifications: • Must have experience processing Union Payroll., • Strong written and verbal communication to interact with clients, subcontractors, and internal teams., • Must have in construction project management software, JD Edwards, and Microsoft Office Suite.

Drive Growth Across MEP Services and Manufacturing in a Top-Tier Contracting Firm! Base + Sign on bonus! This Jobot Job is hosted by: Chris Gorman Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $100,000 - $120,000 per year A bit about us: We are a leading MEP contracting firm serving the commercial, industrial, refrigeration, and nuclear industries that has grown into a multi-discipline, multi-market MEP powerhouse with a team of 500+ skilled professionals. Our commitment lies in delivering quality solutions to our clients, fostering professional growth among our employees, and making a positive impact in our communities. Due to growth, we are looking to add a Plumbing Design Coordinator to our team in IL. Why join us? What We Offer: • Competitive base salary and overall compensation package, • Full benefits: Medical, Dental, Vision, • Generous PTO, vacation, sick, and holidays, • Life Insurance coverage, • 401 (K) Job Details Responsibilities: • Design and coordinate plumbing systems for various projects, ensuring compliance with all relevant regulations and standards., • Utilize AutoCAD, Revit, Navisworks, and BIM to create detailed design plans and models., • Collaborate with project teams, including engineers, architects, and construction professionals, to ensure the seamless integration of plumbing systems into overall project designs., • Perform complex calculations related to plumbing design and systems., • Review and interpret blueprints, plans, and other design documents., • Participate in project meetings, providing expert input on plumbing design and coordination., • Troubleshoot and resolve design-related issues that arise during the construction process., • High School diploma or GED required; college degree preferred., • 4+ years of experience in plumbing design and coordination, preferably within the Engineering industry., • Proficiency in AutoCAD, Revit, and Navisworks., • Strong knowledge of plumbing systems and related regulations and standards., • Excellent technical drawing and design skills., • Ability to manage multiple projects simultaneously and meet tight deadlines., • A strong commitment to safety and compliance. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Friend of ChefⓇ is a full service hospitality advisory firm.We partner with leaders to design, position and activate hospitality at the highest level.We help organizations harness hospitality as a core engine of impact and believe that when done well, hospitality drives cultural relevance, commerc

Job Description Westchester Reform Temple [WRT] is an established house of worship located in Scarsdale, New York, and serves over 1,000 member households. WRT provides a wide variety of activities through regular worship services, special holiday celebrations and events, life-cycle events, after-school & preschool classes for children, adult education opportunities, and many volunteer-led cohorts and related activities. WRT seeks an experienced, highly organized, proactive, and people-centered professional for this role. Ideal for someone who will thrive in a dynamic synagogue environment and enjoys managing complex programs and tasks, we are looking for someone who will take pride in supporting clergy, congregants, musicians, and staff with warmth, professionalism, and care. In this highly visible position, you will be a key partner to the cantorial team, providing executive and administrative support while coordinating logistics support for worship and music programming, and administering the B’nei Mitzvah experience from planning through execution. Using strong project management skills and exceptional attention to detail, you will anticipate needs, manage logistics, and ensure that programs and services run smoothly. Strong communication, organization, and comfort in a fast-paced environment are essential, along with a basic knowledge of Jewish traditions and synagogue life. (Music and/or prayer background not required). Above all, this role is for someone who takes pride in helping others, supporting meaningful moments in congregants’ lives, and contributing to the sacred work of the Westchester Reform Temple community. Key responsibilities for this role include: Music Program ● Oversee logistics of guest artists, concerts, recording projects & special programs ○ Manage contracts, invoices and reimbursement requests ○ Book travel and lodging for guests ○ Schedule spaces for rehearsals and performances, coordinate catering, and manage other related details ○ Organize and distribute music folders to musicians ● Choir ○ Maintain lists of participants ○ Distribute music for rehearsals ○ Maintain schedule of rehearsals, performances, and accompanists ○ Book accompanists as needed, and manage their invoices ● Create and maintain a digital Music Library of materials for worship and programming ● Work with A/V manager to schedule piano tunings and manage those invoices B’nei Mitzvah Program ● Oversee entire B’nei Mitzvah date assignment process ○ Prepare and send date information forms to families ○ Based on information provided, draft B’nei Mitzvah date schedule ○ Prepare and send date assignment letters to families ○ Create and maintain a public online calendar of B’nei Mitzvah dates ○ Interface with B’nei Mitzvah families around date and preparation issues ○ Manage and update B’nei Mitzvah clergy officiation spreadsheet ○ Prepare and send officiation letters ● Manage Tutoring logistics ○ Create and maintain documentation of student Torah and Haftarah portions ○ Prepare all tutoring materials for students, and manage inventory of materials ○ Together with Senior Cantor and Learning Differences coordinator, pair and schedule students with appropriate tutors ○ Collect and submit tutoring invoices to Payroll Manager ● Manage Service logistics ○ Schedule all B’nei Mitzvah-related appointments (D’var Torah, rehearsals, cantor check-ins, family meetings) with clergy and interns ○ Reserve sanctuary for all rehearsals ○ Coordinate photography schedule with families, obtain certificates of insurance from photographers, and reserve sanctuary for photography appointments ○ Prepare gifts and certificates for all B’nei Mitzvah ○ Coordinate Trustees for all B’nei Mitzvah services ○ Ensure that A/V staff share recordings of B’nei Mitzvah (and other life cycle events) with families promptly ● Liaise with Salesforce team around development and testing of B’nei Mitzvah module ● Partner with JLL team as needed in planning 6th grade Shabbaton Coordination of Worship Logistics ● Create calendar invitations for all worship services and invite appropriate clergy, musicians, and A/V staff ● Musicians ○ Maintain spreadsheet of musician schedules for all services ○ Maintain payroll spreadsheet of musicians and submit invoices to Payroll Manager weekly ○ As requested by cantors, book musicians for services ○ As requested by cantors, send service cue sheets and music to musicians ○ Send regular reminders to musicians of upcoming bookings ○ Manage payroll onboarding for new musicians with Payroll Manager ○ Book additional musicians for B’nei Mitzvah services upon request from families ● Book ASL Interpretation providers upon request, and manage their invoices ● Slides for worship ○ Send weekly service cue sheet to graphic designer for service slides ○ Collect song lyrics and texts for slides and send to graphic designer ● Update weekly yahrzeit lists with B’nei Mitzvah celebrants and bima honors ● Music Licensing - log all music used for services in J License portal each week ● High Holidays ○ Coordinate scheduling of rehearsals, including space and catering needs ○ Maintain spreadsheet of all High Holidays musician bookings ○ Oversee High Holiday payroll ○ Assist with High Holiday honors assignments as needed ○ Coordinate travel and lodging needs for musicians and clergy interns ○ Manage receipts for travel reimbursements from musicians and clergy interns ○ Assemble texts for slides and send to graphic designer ○ Assemble and send music and cue sheets to musicians General Support ● Manage all scheduling and appointment requests for Cantors ● Schedule clergy coverage for ECC sanctuary time, holidays and special programs ● Create and maintain spreadsheets of participants in all programs led by Cantors ● Schedule large group meetings and rehearsals ● Schedule regular meetings between Senior Cantor and employees she supervises ● Collect and manage miscellaneous invoices ● Collect and submit travel reimbursement receipts from cantorial intern(s) ● Monitor and update the Music and Cantor’s program pages of the website regularly ● Coordinate with A/V staff to upload to the website musical recordings regularly ● Prepare materials for life cycle events (unveilings, baby namings, wedding notes, etc.) The ideal applicant for this position will demonstrate the following qualifications: ● 10+ years of administrative experience, including an Executive Assistant role. ● Strong project management skills, owning programs from start to finish. ● Excellent interpersonal and communication skills, including handling customer dissatisfaction calmly and effectively to prevent issues from escalating. ● Ability to communicate effectively with musicians, artists, and creative talent. ● Highly organized and detail-oriented, able to anticipate needs and challenges, and take initiative to resolve them. ● Comfortable in a dynamic environment, while remaining composed and responsive. ● Basic knowledge of Jewish traditions, holidays, and synagogue life. ● Proficiency in Microsoft Office and Google Workspace. Knowledge of Constant Contact and Salesforce is a plus. ● Some knowledge of music and/or musical programming is a plus ● Some knowledge of Hebrew is a plus, but not required The salary range for this role is $82,000-$92,000 depending on credentials, relevant experience, and skills. This is an exempt position, with in-office hours: Mondays 12:00 pm - 5:45 pm; Tuesdays, Wednesdays, Thursdays 8:45 am - 6:00 pm; and Fridays 8:45 am - 4:45 pm (with flexibility based on special events and the needs of the Senior Cantor). WRT believes that all applicants should be considered fairly for job opportunities. We are most interested in finding the best candidate and recognize that strong candidates may come from a less traditional background. We encourage you to apply if you feel you are poised to excel at leading this important work with us. WRT abides by all applicable federal, state and local laws which prohibit discrimination on the basis of any protected characteristic as established by law. To apply, email your cover letter and resume to: . Applications will be reviewed on a rolling basis and the search will remain open until a candidate is hired.

Company Description Sierra Safety is a trusted leader in providing comprehensive safety solutions tailored for the construction industry. The company specializes in preventing stop work orders, mitigating violations, and reducing workplace injuries to ensure project efficiency. With a proactive approach, Sierra Safety emphasizes prevention, regulatory compliance, and collaboration with stakeholders to ensure the success of projects. Supported by a team of experienced safety professionals, the organization is committed to maintaining the highest standards of safety and workforce well-being. Sierra Safety serves as a reliable partner for achieving construction excellence. Role Description This is a full-time, on-site role for a Site Safety Manager / Site Safety Coordinator / Construction Superintendent located in Brooklyn/ Bronx / Manhattan , NY. The manager will oversee the implementation of safety policies and procedures, provide safety training to staff, and ensure compliance with all NYC chapter 33 Code requirements and regulations / FDNY code requirements . Collaborating with various stakeholders/ City agencies the Manager will continuously assess and mitigate risks to maintain a safe working environment for all site personal. Qualifications • NYC DOB Site Safety manager LIC / or, • NYC DOB Site Safety Coordinator LIC / or, • NYC DOB Construction Superintendent LIC / or, • NYC 62hr SST card - must, • S56 LIC - Optional, • NYC DOB Concrete safety manager LIC / or

Job Description Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. Position Overview: The Senior Maintenance Coordinator is responsible for overseeing and optimizing maintenance operations across the facility and its operational equipment. This role serves as a senior on-site resource responsible for coordinating maintenance activities, supporting preventative and corrective maintenance efforts, and ensuring facilities standards are consistently met. Working closely with the Facilities Manager, the Senior Maintenance Coordinator helps prioritize daily tasks, monitor work order activity, coordinate vendors, and provide guidance to maintenance staff. While the role remains hands-on as needed, the emphasis is on oversight, coordination, quality assurance, and issue escalation to ensure a clean, safe, and well-functioning workplace. Essential Duties & Responsibilities: • Collaborate with the Facilities Manager to coordinate daily maintenance tasks, priorities, and project updates., • Monitor work order systems to ensure timely completion, accuracy, and proper documentation., • Ensure daily tasks/assignment responsibilities are completed by the facilities team in a timely manner., • Performs routine inspections of all systems and equipment. Maintains the equipment inventory databases., • Communicates directly with maintenance contractors to schedule repairs, servicing, and preventive maintenance to ensure our facilities equipment is running efficiently., • Lead or support facility inspections, audits, and regulatory compliance activities., • Clean, sweep, mop, and remove waste from all communal areas including lobbies, bathrooms, pantries, breakout areas, conference rooms, and the internal staircase. Respond to any major spills and clean accordingly., • Ensure cleanliness and upkeep of communal areas including lobbies, bathrooms, pantries, breakout areas, conference rooms, stairwells, wellness rooms, showers, bike rooms, and workshop areas., • Ensure applicable safety hazard signs are placed appropriately as required, e.g., wet paint, out of service, and wet floor warning signs., • Prepare all conference rooms for use ensuring they are cleaned, seating is realigned, waste is removed, and whiteboards are cleaned. Prepare the conference center rooms before and after meetings., • Refill supply stations with coffee, hand sanitizer, air freshener, etc., particularly for peak use periods., • Help order supplies required for facility maintenance and report supply levels for reordering., • Assist in workstation relocations including moving files and furniture as needed., • Complete minor repairs and building improvements., • Provide day-to-day guidance, support, and informal mentorship to Maintenance Coordinators and facilities staff., • Coordinate with building staff regarding upkeep of NYCEDC offices and floors., • Respond to emergency calls on weeknights or weekends, if needed., • High school diploma or equivalent, • 5+ years of experience in maintenance and facilities management, • Demonstrated experience providing work direction, oversight, or informal supervision, • Ability to execute duties safely, efficiently, and with attention to detail, • Experience using hand and electric tools, • Experience performing minor carpentry, electrical, mechanical, and plumbing repairs., • Dedicated to delivering quality work while providing excellent customer service, • Proven time management and prioritization skills, • Ability to maintain a high level of professionalism in a corporate environment, • Ability to work in a team environment and to work on individual projects with minimal supervision, • Ability to lift 75lbs, • Availability for occasional overtime or emergency response., • Experience managing Building Management Systems (BMS), • HVAC Experience, • Fluency in Microsoft Office NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives: • Generous employer subsidized health insurance, • Medical, dental, and pharmacy plans, • Vision and hearing benefits, • Flexible spending accounts for healthcare and dependent care, • Short term and long-term disability coverage, • 100% employer covered life insurance and supplemental life insurance coverage, • Up to 25 vacation days, • Floating Holidays and Summer Fridays, • Parental leave - up to 20 paid weeks, • Retirement savings programs, • Company-paid 401(a) defined contribution plan, • 457(b) tax-advantaged retirement savings plan, • Tuition Reimbursement program, • Continuing education and professional development, • Public Service Loan Forgiveness (PSLF) eligible employer, • College savings plan, • Backup childcare, • Gym membership discounts, • A Calm.com membership for mindfulness and mental health support The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents. For more information, visit our website at edc.nyc.

Job Description Munich Airport NJ LLC is a US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the operations, maintenance, and concession management of Terminal A at Newark Liberty International Airport (EWR)! We are looking for an experienced and creative; Maintenance Planner/CoordinatorThe Maintenance Planner/Coordinator role involves supporting all physical infrastructure and maintenance tasks within the responsibility of the Terminal Operator. As the primary contact for internal and external customers, this position provides daily support to the FM team and contractors. The role also includes monitoring the health and performance of critical Terminal Assets and managing key building systems. Additionally, this position serves as the first responder and investigator for any technical issues in the building, coordinating efforts to recover operations. You will join a team of four Planners who rotate duties at Terminal A's operation center, covering 16 hours a day, 7 days a week. You will also work alongside maintenance contract managers, overseeing vendors and contractors and taking over small technical projects.Your Future Responsibilities • Establish schedules and work orders for Planned Maintenance and ensure stakeholders are informed accordingly., • Monitor execution, receive reports on executed PM Work Orders, and validate that information is accurately logged into the CMMS system (Maximo)., • Ensure events/incidents are logged into the CMMS system, addressed, and resolved per SLAs using standard work order procedures., • Inform and collaborate with relevant stakeholders if an event requires their involvement., • Implement measures in response to alerts received from Facility Maintenance systems., • Oversee regular planned and ad-hoc inspections., • Monitor all KPIs and SLAs to ensure compliance., • Supervise subcontractors' performance in planned and reactive maintenance, coordinating with management as necessary., • Generate shift and daily reports as required., • Contribute to reporting and analysis to identify trends, suggest condition-based maintenance actions, and enhance ITOCC Operations., • Ensure proper maintenance of all documentation related to Work Order Execution., • Serve as the first point of resolution whenever possible., • Monitor SCADA, the building management system, and other FM software statuses and take appropriate action to address faults through corrective work order management., • Carry out root cause analysis for recurring issues and suggest preventive measures to avoid future recurrence., • Assist in developing and reviewing maintenance strategies and procedures to improve efficiency and minimize downtime., • Ensure compliance with all safety regulations and standards from our subcontractors and external vendors during maintenance and construction activities., • Lead and manage emergency technical response teams during critical incidents.Your Education & Training, • Bachelor's Degree in Electrical or Mechanical Engineering with 5 years in Facilities Management and Maintenance or Technical Associate Degree with 10 years in the same field., • Preferably, 2 years of experience within the aviation sector within the Facilities Maintenance Organization., • Prior knowledge of CMMS systems such as Maximo and Building Management Systems is advantageous., • Good experience with HVAC systems, Building Management Systems, and other facilities maintenance software monitoring programs.Your Skills & Experience, • Excellent organizational skills., • Strong verbal and written communication skills., • Exceptional attention to detail and accuracy., • Ability to interpret and record data accurately, ensuring high-quality data integrity., • Excellent customer service skills., • Ability to multitask and work effectively in a fast-paced environment., • Proficiency in using tact and diplomacy in challenging situations., • Ability to adapt to changing conditions and make decisions accordingly., • Strong analytical skills for reviewing and interpreting data., • Team player who works collaboratively towards common goals., • Ability to work independently, taking responsibility and ownership of tasks., • Capacity to establish and maintain professional relationships across various project levels., • Experience in a large, complex airport environment is an asset., • Eagerness for feedback and continuous learning in a mission-driven environment., • Possesses a strong sense of integrity, openness, fairness, and transparency.Compelling Reasons to Join Our Airport Family, • Be part of a team that embraces diversity, fosters collaboration, practices mentorship, and values a positive, healthy work climate., • Play a key role in enhancing Munich Airport's reputation in the U.S., • Experience a dynamic international working environment. Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers. Powered by JazzHR tvyCkenyzG

About USS: United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business. Overview: The Field Ops Supervisor is knowledgeable of yard and transportation operations and enjoys leading a team. This position is responsible for supervising operation functions and drivers. Responsibilities: • Manage and coordinate all activities for the yard. Supervises all Technicians, • Work with the Operations Coordinator & Routers to coordinate routes, pick-ups, and deliveries to ensure the best routing efficiencies, • Analyze and report on operational activities, i.e., routing efficiency, weekly pick-ups versus deliveries, labor & overtime, fuel, quality of customer care, etc, • Work directly with other departments to ensure excellent communication within the division. Work with various departments to resolve customer service & other issues, • Work with Operations Supervisors at other yards to coordinate asset transfers, when necessary, • Maintain proper staffing levels to meet and exceed customer and branch needs, • Assist Operations Manager with coordinating logistics (delivery & pick-up, service of assets) for special events and works special events, • Review all paperwork from drivers including manifests, P&D tickets, route sheets, DVIRs, etc. for completion and accuracy, • Review and approve Time Saver punches prior to submitting for payroll processing. Review and approve time off request forms and schedule time off based on operational necessity, • Responsible for fleet DOT administration including, log books & record maintenance (DQFs), etc, • Responsible for the administration of the Company's safety program for the driver function. Works with Safety & HR to coordinate safety training, where necessary, • Responsible for employee development & conducting periodic performance reviews, • Operate a variety of company vehicles This position has supervisory responsibilities. Qualifications: • Minimum 2 Year/Associates Degree or equivalent combination of education and experience, • Minimum or 2 years experience in a related field and/or training, • Minimum of 2 years proven leadership experience leading a diverse team to accomplish results, • Customer Service, • Team Building, • Organization, • Communications, • Decision Making and Problem Solving, • Valid Driver License Physical Requirements: • Sit while driving and stand while servicing products, • Use hands and fingers to handle, control or feel objects tools or controls, • Repeat the same movements, • Details of objects that are less than a few feet away and also at greater distance, • Speak clearly so customers can understand, • Understand the speech of another person, • Hear sounds and recognize the difference between them, • Be able to walk up to 30 minutes at a time without exertion, • Enter and exit equipment by stepping and kneeling, • Lift up to 40lbs from your waits to your shoulders, • Lift 30lbs from the floor to your head, • Crouch and squat, • Push 100lbs and pull 100lbs horizontally, • Sit while answering phones or reply to emails, • Repeat the same movements when entering data at the computer, • See details of objects that are less than a few feet away, • Focus on one source of sound and ignore others, • Holiday & Paid Time Off (pro-rated for Part-Time employees), • Medical/Pharmacy, • Dental, • Vision, • Employer-Paid Short-Term Disability, • Employer-Paid Employee Basic Life & Accidental Death and Dismemberment, • Voluntary Employee Life & Accidental Death and Dismemberment, • Voluntary Spousal Life, • Voluntary Dependent Life, • Hospital Indemnity, Accident and Critical Illness, • Commuter/Transit Account, • Healthcare Flexible Spending Account, • Dependent Care Flexible Spending Account, • Health Savings Account, • 401(k) with employer match, • Employer-Paid Employee Assistance Program (EAP), • Employee Discounts Salary Range: $63,300.00 – $91,700.00 / year Pay Transparency Statement: At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. EEO Statement: Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements. United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Overview Since 1989, RECON has successfully executed more than 6,000 environmental remediation, geotechnical, and mine reclamation projects across North America. Backed by a highly skilled team, strong financial resources, and an extensive fleet of specialized equipment, RECON consistently delivers innovative, reliable solutions to complex environmental challenges. The HSEQ Coordinator is responsible for ensuring that all safety protocols are executed efficiently and in compliance with project requirements. This role requires extensive travel throught the United States. Responsibilities In this hands-on position, you will work directly with the Business Unit Safety Manager with the following: Assisting with directing safety and environmental hazard activities for the region Assisting Branch Manager with ensuring compliance with all federal, state and local safety and environmental regulations Conducting routine safety inspections as directed by the Business Unit Safety Manager Reporting inspection results to the Business Unit Safety Manager Assisting with acquiring resources for corrective action when needed Conducting and following up with safety inspections to ensure closure of items identified as unsafe, defective or non-compliant Facilitating training for employees on a variety of safety and environmental topics as needed Assisting in the development, implementation, and enforcement of Company Safety Policies and Procedures #LI-DJ1 #Keller1 Qualifications Degree or certification from Board of Certified Safety Professionals (BCSP) is preferred 5+ year’s hands on experience in Safety preferred Phosphate industry experience preferred, but not required Bilingual in English and Spanish a plus Basic computer skills required (word, excel, power point, etc.) Regional travel required Additional Information Salary Range: $75,000 - $100,000 per year Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law Benefits: 401(k) + matching Health, Dental, Vision insurance Life insurance Paid time off (PTO) Holiday Pay Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply. Equal Employment Opportunity

Job DescriptionSalary: $60,000-$63,000 THE NEIGHBORHOOD SELF HELP BY OLDER PERSONS PROJECT, INC. 975 KELLY STREET SUITE 401 BRONX, NEW YORK 10459-3477 Tel: (718) 542-0006 Email: Job Title: Case Manager - Case Management Program Supervisor: Program Director Job Status: Full Time / 35hrs per week Job Location: Hybrid in Office/ and Work from Home Salary Range: $60,000 - $63,000 Neighborhood Self Help by Older Persons Projects (SHOPP)is a dynamic and innovative non-profit organization that supports older adults, caregivers, and individuals with disabilities. SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult Centers (Casa Boricua, Leon, Soundview, and Guess), NORC (Naturally Occurring Retirement Communities), Pop Up Caf, Case Management with Friendly Visiting, Elder Justice, Caregiver Support Program, and NY Connects. SHOPPs mission is to enhance the strength and resilience of individuals, regardless of age or ability, through innovative programs and support services. Job Description: The purpose of the Neighborhood SHOPP Case Management Program is aimed at maintaining and assisting homebound older adults in living independently in the community and reducing social isolation. Utilizing a strengths-based approach, Case Management objectives include identification of needs and capabilities through a comprehensive intake and assessment process, determination of eligibility for DFTA-funded in-home and social adult day services, home-delivered meals, and other supportive services; monitoring, advocacy, linkage to community services and resources, follow-up on referrals and service provision. The Case Manager reports directly to the Social Worker Team Leader. Requirements: The position requires a Baccalaureate Degree in Social Work from an accredited school and experience in a social service setting. Knowledge and experience with the older adult population and community based services are also preferred. Essential competencies, knowledge, and skills include advocacy, brokerage, care coordination, communication, problem-solving, collaborative teamwork, and a dedication to empowerment and strength-based social work practice. The ability to work with a diverse population and Bi-lingual skills in Spanish is helpful. Computer literacy is mandatory, and knowledge of STARS is also helpful. The Case Management program follows a hybrid schedule with mandatory monthly home visits in the South Bronx. Conducting home visits may require walking up and down stairs. All staff must be able to travel and report to the office 2-3x a week and attend in-persontraining, meetings, or events. The Case Manager is specifically responsible for the following: • On a rotation basis, serve as the back-up Intake Worker and conduct intake screening interviews with referral sources and/or clients;, • Maintain a caseload as assigned by the Social Worker Team Leader;, • Maintain regular bi-monthly contact with the client and informal supports for mutual evaluation and monitoring the adequacy of care plans and service delivery in a timely manner;, • Maintain complete and well-written documentation of case records in STARS;, • Determine cases eligible for termination and close within the guidelines of program procedures; Complete a minimum of 16 hours of annual training;, • Participate in SHOPP staff training programs, staff meetings, and other meetings as assigned;, • Request leave time and petty cash in a timely manner; SHOPP is an equal-opportunity employer that fosters a diverse, inclusive, and respectful workplace. Incentive Benefits: Commuter Benefits, Dental Insurance, Employee Discount, Flexible Spending Account, Health Insurance, Life Insurance, Paid Time Off,403(b) Retirement Plan,Vision insurance. To apply for this position, email your resume and cover letter to: ATTN: Tynisha Rodriguez - Chief Program Officer EQUAL OPPORTUNITY EMPLOYER

Job Description Summary: Streetwork Project is an innovative outreach-counseling program for homeless youth in Harlem, which utilizes a harm reduction approach. Under this umbrella, Case managers provide comprehensive services to adolescents and young adults impacted by homelessness and involved in street activities (gangs, violence, drug use/sale and survival sex). Services provided by Case manager include assessment, case planning, case facilitation and management, counseling, referrals, outreach, crisis transportation, daily living services (food, shower, respite), triage counseling, recreational activities and support groups. Case Manager coordinates with Safe Horizon supporting programs and local agencies to provide short- and long-term care necessary to meet the wide range of needs related to homeless adolescents. Responsibilities: • Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients, • Engagement of adolescents into program structure (harm reduction philosophy, rules, mutual respect), • Intake and assessment for individuals seeking assistance and screen for housing eligibility, • Assist Youth in the applying to Supportive housing and other permanent housing options, • Coordinate with Housing Navigators and Housing Advocate & Benefits Coordinator in follow up with clients and gathering of documentation for processing, • Provide ongoing support to youth in housing following exit of shelter/drop-in Serve as an advocate and liaison for clients negotiating the shelter system and other social service programs, • Enrollment of clients for Public Assistance & Food-stamps, • Coordinate with social worker in assessing clients’ eligibility and assist with processing for SSI benefits, • Completion of application for SSI for youth who are eligible, • Complete psychosocial reports on youth for Supportive Housing & SOAR screening tools for SSI, • Escort homeless youth to appropriate services and provide transportation as part of case plan, • Triage counseling; Mediation for internal conflicts, • Support Drop-in staff in providing youth access to daily living needs (food, clothes, hygiene supplies, space to rest), • Provide supportive and crisis intervention counseling utilizing a trauma based intervention ( ARC) for youth with more complex mental health needs and challenges., • Collaborate and coordinate with on- site mental health providers to ensure clients access to care., • Advocacy on behalf of under 18-year-old clients for Administration for Children’s Services support, • Street outreach to homeless and street involved young people, as assigned, • Facilitate Drop-in presentations related to aftercare and independent living skills, • Preparation of case records, prepare monthly and quarterly statistical reports, • Maintain routine administrative responsibilities to include the preparation of correspondence, maintaining files, mail, email, and telephone., • Petty Cash reconciliation, • Identification of new resources appropriate for population, • Provide wellness and recreational (engagement) activities Qualifications: • Experience working in a social services setting, OR, • Personal experience with street survival activities (homelessness, gangs, drug economy, sex industry) with three years separation from involvement in these activities., • Deep understanding of the relationship between personal experience and professional standards., • Experience working with youth who have Co-occurring Disorders, • Experience in implementing Evidence Based Interventions in trauma informed care in work with youth., • Compassionate approach to others and openness to new ideas, • Dynamic energy, able to multi-task and negotiate multiple demands on attention, • Non-judgmental approach and ability to empathize with others, • Clear and concise verbal and written communication skill, excellent interpersonal and organizational skills, • Understanding of harm reduction perspective, • Demonstrate the ability to work independently AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal. Hiring Range: $23.36 - 24.74 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center Safe Horizon was named one of City & State New York Top Workplaces of 2025

Shift: Monday through Friday, 8:00 AM - 4:30 PM Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives. Compensation: $20.00 per hourSUMMARY: An entry-level Client Project Coordinator 1 is responsible for administrative support for the Project Management Team by being a liaison between project management and sample receiving/log-in to successfully intake and manage the clients' work. This is an on-site position at our Fairfield, NJ lab. ESSENTIAL FUNCTIONS: • Oversees, reviews, completes, and processes various project management forms, documents, databases, and related materials and information., • Acts as a liaison regarding client project needs and provides guidance and suggested actions to the rest of the Pace team to ensure a successful project set up., • Directs client calls and requests to the appropriate project manager for follow-up., • Schedules and enters bottle orders into the container order system based on the client's sample needs., • Reviews login dashboard and updates information and confirmations as necessary., • Assists with developing or participating in project management or cross-functional project or program objectives, which include proposed budgets, timelines, materials, personnel, and other project requirements; receives direction and presents information to management., • Interprets and applies department policies and procedures, and assists with applicable laws, rules, and regulations; receives guidance with these areas as needed., • Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team., • Bachelor's degree in business administration, chemistry, biology, or a closely related field; AND one (1) year of customer service experience; OR an equivalent combination of education, training, and experience.Required Knowledge:, • Principles, practices, and techniques of customer service., • Computer applications and systems related to the work., • Understanding of dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, occasionally where relations may be confrontational or strained., • Correct business English, including spelling, grammar, and punctuation. Required Skills: • Performing and providing professional-level customer service in a variety of markets., • Training others in policies and procedures related to the work., • Preparing functionals reports, correspondence, and other written materials., • Using initiative and independent judgment within established organizational and department guidelines., • Using tact, discretion, and prudence in working with those contacted in the course of the work., • Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities., • Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work. WORKING ENVIRONMENT: Work is performed in an office setting. PHYSICAL/MENTAL REQUIREMENTS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone. Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work. Benefits When you join Pace®, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft. Equal Opportunity Employer Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Description Preconstruction Bid Coordinator - Commercial Construction Salary - Depends on Experience My client a well respected Construction company in the Northern NJ market is seeking to add a Bid Coordinator to their growing staff. Key Responsibilities * Assist the estimating team throughout the bidding process * Set up projects and maintain project directories in Procore * Manage subcontractor prequalification documents and database * Upload and track plans, specifications, and project documents * Prepare and distribute bid packages and invitations to subcontractors * Monitor subcontractor participation to ensure adequate bid coverage * Track RFIs between subcontractors and the design team * Maintain organized project files and accurate project data * Support scope reviews and estimate submissions * Conduct follow-up communication with subcontractors after bid awards Qualifications * Proficiency in Microsoft Office, particularly Excel * Experience using Procore preferred * Strong computer and organizational skills * Detail-oriented with the ability to manage multiple deadlines * Strong written and verbal communication skills * Proactive and accountable work style * High School Diploma or GED required * Valid driver’s license and authorization to work in the United State Key words: construction management, civil engineer, Hospitals, Healthcare,electrical engineer, structural engineer, mechanical engineer, retail commercial, Medical Facitlity, Pharma, institutional, gaming, schools, site superintendent, estimator, assistant project manager, project manager, senior project manager, construction superintendent, construction project manager, punch list, estimating, bidding, construction, general contractor, construction management, project executive Company DescriptionLibertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move! Hundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month. Established in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on: Information Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.

Frazier Industrial Company, the Material Handling Industry Leader in structural steel storage racking and ASRS structural buildings is seeking a full-time Project Manager/Coordinator. This position, located in Long Valley, NJ, will coordinate all aspects of assigned projects to ensure all deliverables are executed to the terms of the orders. The Project Manager/Coordinator will compile project status reports, coordinate project schedules and will be the primary point of contact with the customer. Responsibilities include; • project scope definition, monitoring of engineering and manufacturing schedules, coordination of third-party purchases and the coordination of material deliveries to project sites., • The position is available to recent graduates and candidates with up to 5 years' experience in construction, project management, project engineering or project coordination in building or related field., • Material handling experience is a plus. Bachelor's degree in civil engineering, structural engineering or construction management is preferred. Frazier Industrial Company is the largest manufacturer of racking systems, with its headquarters located in Long Valley, NJ. FRAZIER's blue and orange pallet rack is quickly recognized for its durability and custom engineered design. From standard pallet rack systems to complex pick-to belt towers, AS/RS installations or Rack Supported Buildings, FRAZIER's expert team of engineers help each customer design the best, most cost-effective Storage Solutions. FRAZIER has become the leading producer of structural steel pallet rack with the most production capacity in the industry. With our network of 10 fabrication facilities, strategically located throughout North America, FRAZIER guarantees manufacturing flexibility while meeting tight construction deadlines. We offer competitive pay and excellent benefits

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and creativity, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Every day, your talent, your innovative spirit, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature. As a Sales Coordinator, you will be an important contributor to an L&R team, providing critical support and developing an intimate understanding of Givaudan project management systems. As an important member of the team, you will be the liaison with the account executive and business development teams to provide critical support on accounts and business systems. You will also develop professional relationships with both our teams and with account contacts. If you excel and have an interest in working in a creative industry, then this is an excellent opportunity for you. Your Title: Sales Coordinator Your Location: East Hanover, NJ Reporting to: Manager Sales Support & Coordination Salary Range Based on Experience: $60,000 - $70,000. Supporting our business:Administer creative briefings and sample requests from initiation through to completion and preparation for submission. Manage materials and samples for client presentations, assist in building client presentation collateral display materials. Perform special projects (maintain customer information, provide clerical support, and organize meetings). Ensure client comfort and manage logistics during visits to Givaudan. Being the liaison between clients and internal personnel. Communication:Respond to internal and external inquiries using systems knowledge, creative investigation, and follow-up techniques. Provide the business team with timely information on clients' requests, insights, and communications. Represent the team with a meaningful client interface. Develop client relationships. Coordinate schedules and communications. Attend team meetings to review workflow. Administrative Support:Act as an interdepartmental coordination specialist (liaison with Customer Service, Purchasing, Operations, Distribution, Planning, Pricing, Labs, Regulatory, QC). Update projects, request and attach price quotations, fragrance descriptions and customer-specific documentation. Maintain the sample tracking system, product bases, product packaging arrivals, and update projects. Prepare samples for shipment, including supporting documentation. Provide necessary shipping and tracking information to customers. Brief entry and support, creation of RMR and NBO documentation to ensure smooth transition of new wins to production. Provide back-up and administrative support to the larger L&R team. May be responsible for additional tasks on business needs. You? Are you someone who wants to shape their own world? Who excels in a culture where you can express yourself in a creative team environment? Who wants to collaborate and work in a team as passionate as you are? Then join us - and improve your world. Required Skills and background: • Bachelor's Degree, • At least 2 years of experience in a sales support environment, • Excellent communication, administrative, and problem-solving skills., • Collaborative, positive team spirit, • MS Office suite, Google Mail, SAP knowledge, • You have experience building professional relationships. Benefits: • Great compensation package., • Major medical, dental, and vision coverage., • Generous 401k matching program. #LI-hybrid At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives. You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world. Diversity drives innovation and creates closer connections with our employees, customers and partners. Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

Practice Group Marketing Assistant - Business Cooley is seeking a temporary Practice Group Marketing Assistant - Business to join the Marketing and Business Development team. Position summary: Under the supervision of the Practice Group Marketing Manager (Business), the Marketing Assistant will work closely with other marketing team members to support business development and marketing activities for designated practice groups, sectors and/or geographic markets. The primary goal is to drive revenue through supporting the administrative aspects of new business opportunities and client expansion programs, including pitches and proposals, events and sponsorships, key client initiatives, and sales pipeline management. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: * Enter and update bio, practice group and experience records in databases * Maintain Salesforce data, including create and update leads, opportunity, referral account records and campaigns, maintain mailing lists, and generate data reports * Synthesizeand analyze opportunity records and deal historyfor targeting efforts * Maintain public companies client list * Create and update logo slides * Support edits to pitch documents * Download and format bios * Draft opportunity details to be tracked within Salesforce * Win/loss follow-up * Act as editorial coordinator for the Business Department's MicrosoftTeamschannel * Perform content audits, updates and drafting for Cooley.com * Act as project & deadline calendar coordinator * Coordinate with secretaries and/or practice team assistants to calendar various partner/marketing calls * Provide event support, particularly as it relates to attendee intel * All other duties as assigned or required Skills and experience: Required: * After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * Available to work overtime, as required Preferred: * Bachelor's Degree, preferably in business, communication, marketing, or related field * Proficiency in Salesforce and Foundation Competencies: * Acute attention to detail * Excellent oral and written communication and proofreading skills * Ability to prioritize, multi-task, work under pressure, meet deadlines efficiently and maintain flexibility * Ability to work independently * High level of initiative, diplomacy and tact * Professional demeanor Cooley offers a competitive compensation and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position is $28.00 - $34.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Our client, a well known beauty brand, is seeking a Temporary Marketing Assistant/Coordinator II candidate for a ~9 month assignment in their Hudson Yards office. This role requires 5 days on site with a total of 40 hours a week. The assignment will start on March 16th and will continue through December 2026. This opportunity pays up to $42.84/hr. Responsibilities: Project Tracking & Workflow Coordination Support coordination of timelines and workflows for promotional and digital creative projects. Maintain project trackers and creative calendars to ensure projects remain on schedule. Monitor timelines for creative assets and ensure deliverables are progressing according to project schedules. Work closely with Art Directors to track project priorities, tasks, and deadlines. Identify potential timeline risks and flag issues to Creative Leads when needed. Attend project kick-off meetings to capture key project details and ensure all required assets and materials are identified and tracked. Support Creative Leads in monitoring team workload and flag potential resource conflicts to help keep projects on schedule. Identify potential timeline risks and flag issues to Creative Leads when needed. Cross-Functional Communication Act as a liaison between Creative, Brand Marketing, Brand Activation, CDMO and other cross-functional teams. Coordinate feedback and approvals from stakeholders to keep projects moving forward. Help ensure alignment on project timelines, deliverables, and priorities. Operations & Team Support Provide operational support for the US creative team. Coordinate office supplies, creative room organization, and equipment needs. Assist with logistics such as freight shipments, storage organization, and presentation materials. Support ad hoc projects including photoshoots, sales meetings, and retailer activations. Vendor Coordination Assist with coordinating external vendors for outsourced creative projects when needed. Track vendor timelines and deliverables to ensure alignment with project schedules. Serve as a point of contact for vendor or sourcing-related questions. Qualifications: 3-4+ years of experience supporting creative teams in project coordination, creative operations, or marketing operations roles. Experience working in creative, marketing, retail, or agency environments preferred. Familiarity with Microsoft Office and project tracking tools. Strong organizational and time management skills. Ability to manage multiple priorities in a fast-paced environment. Strong communication and collaboration skills. Detail-oriented with strong follow-through and problem-solving ability. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The project coordinator is responsible for managing administrative aspects of client and company projects, tracking and monitoring project progress with regards to deadlines and client needs, assisting in scheduling and logistical coordination, and communicating frequently with team members and mana

Job Description Position: HR Coordinator Reports to: CHRO Department: Human Resources Location: Summit, NJ Position Type: In-Office Classification: Full-Time; Exempt (Salary) Summary / Job Objective: We are looking for an HR Coordinator to join our Headquarters team in Summit, NJ. In this role, you will serve as a key operational link between high-volume administration and strategic people support for our nationwide workforce. You will assist the team with the full employee lifecycle—from talent acquisition and onboarding to employee engagement, professional development, and offboarding across all regions. As a trusted point of contact for employee inquiries, you will ensure all HR practices remain seamless, data-driven, and fully aligned with both company policies and federal and multi-state labor standards. Primary Responsibilities: • Onboarding Coordination: Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards., • Compliance Training: Provide mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards., • Employee Relations Support: Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures via in-person, phone, and email interactions with a high level of responsiveness and professionalism., • Lifecycle Data Management: Process employee lifecycle changes, including name changes, compensation adjustments, promotions, and title updates, while managing the administrative logistics and documentation for terminations., • Records & Document Control: Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant., • Audit Readiness: Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records., • Employment Verifications: Respond to and process all external requests for verification of employment (VOE) in accordance with company policies., • Additional tasks as assigned. Qualifications: • Bachelor’s degree in Human Resources, Business Administration, or a related field, preferred., • 2+ years of experience in an HR administrative or coordinator role, preferably within a fast-paced environment., • Strong technological proficiency in Microsoft Office/Google Suite and hands-on experience with HRIS software., • Experience supporting organizations with numerous locations nationwide is highly preferred., • Basic understanding of federal and state employment laws and a proven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality., • Exceptional organizational skills, high emotional intelligence, and the ability to manage competing priorities while maintaining a high level of discretion. Core Competencies: • Communication: Clearly and effectively communicating both verbally and in writing., • Efficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors., • Initiative: An entrepreneurial self-starter who operates independently to exceed goals., • Discretion: Proven ability to handle sensitive and confidential information with professionalism., • Reliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale., • Collaboration: Works effectively with others, integrating diverse perspectives to reach common goals., • Adaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies. Essential Job Functions: • Maintain a stationary position (sitting or standing) for extended periods., • Communicate and exchange accurate information clearly with peers, leadership, and external partners., • Collaborate closely with colleagues and external parties to achieve project goals., • Operate computers and standard office equipment on a constant basis., • Perform repetitive motions involving wrists, hands, and fingers., • Assist clients and colleagues via telephone, email, and in-person., • Observe and analyze details at close range. Travel Requirements: • Minimal to None: Approximately 0%-9% (Office-based with potential for day trips or annual meetings). Business Hours: • Flexible Schedule: Monday-Friday, 8:30am-5:00pm EST with a 30 minute lunch break. Start and end times may be adjusted with manager approval, provided core business needs are met. Compensation & Benefits: Compensation (based on experience) • Base Salary: $65,000-$75,000 annually, • This is an Exempt position, • Annual Performance Bonus Target: 5% Benefits • Employee Benefits (Medical, Dental, Vision, Life Insurance, other), • 401k with Employer Match, • Paid Time Off, • Paid Parking Location: 475 Springfield Avenue, Summit, NJ 07901 *This role is an in-office position Company DescriptionHeadquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy. Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 90 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business. For more information, please visit simplicitygroup.com.Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.\r\n\r\nThrough its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 90 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.\r\n\r\nFor more information, please visit simplicitygroup.com.

SERVPRO of Fort Lee is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates.

Job Description Overview We are seeking a dedicated and detail-oriented Assistant to our Human Resources Director to join our dynamic team. The ideal candidate will play a crucial role in supporting various HR functions, including talent acquisition, employee relations, and benefits administration. This position requires strong communication skills, a solid understanding of employment and labor laws, and the ability to manage multiple projects effectively. If you are passionate about human resources and eager to contribute to a positive workplace culture, we encourage you to apply. Duties • Assist in creating and updating employee handbooks and HR policies., • Manage the full recruitment cycle, including creating and posting job descriptions, screening resumes, and scheduling interviews with potential candidates., • Facilitate the on boarding process for new hires, ensuring all paperwork and training are completed accurately., • Conduct employee orientation sessions to ensure new hires are well-integrated into the company culture., • Manage employee evaluations and performance management processes to support talent development. Assist with the annual employee review process., • Administer benefits programs and assist employees with inquiries regarding benefits administration., • Ensure compliance with FMLA, OSHA regulations, and other employment laws while maintaining accurate records., • Support change management initiatives by facilitating communication between management and employees., • Collaborate with management on strategic planning and organization design efforts to boost employee morale and engagement.., • Maintain HRIS databases for efficient workforce management and data collection., • Provide administrative support for payroll processing using systems such as ADP or Paychex., • Handle conflict management issues with professionalism and discretion., • Help develop and implement a comprehensive workplace violence plan., • Coordinate and track mandated training programs, including sexual harassment and other compliance-related courses., • Maintain accurate records of employee paid time off (PTO) and sick leave., • Previous experience in an administrative or HR support role is a plus or Bachelor’s degree in Human Resources Management or related field preferred., • Proven experience in human capital management, talent acquisition, and employee relations., • Familiarity with employment & labor law principles, including FMLA and workers' compensation regulations., • Strong project management skills with the ability to prioritize tasks effectively., • Proficient in Microsoft Office Suite., • Excellent communication skills, both written and verbal, with a focus on interpersonal relationships., • Excellent organizational skills and a strong attention to detail., • Experience with data entry, social media management for recruitment purposes, and administrative tasks is essential., • Knowledge of performance management systems and training & development practices is a plus., • Ability to handle confidential information with discretion and professionalism., • A proactive and positive attitude with a willingness to learn., • Ability to work collaboratively within a team environment while also being self-motivated., • Knowledge and experience with BambooHR a plus.

We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level directors and their teams. The Executive Assistant & Billing Coordinator will join a North Ame

Familiarity with e-billing is highly desirable. Executive Assistant & Billing Coordinator. We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level dir

WSP is currently initiating a search for a Part-Time Billing Coordinator for our New York - Penn Plaza office. The Billing Coordinator will be responsible for generating invoices for our NYC/NYS related contracts within the company and supporting the project management teams to successfully bill for

Start a career with a proven leader! Sears Home Improvement Products, a national leader in vinyl siding, custom windows, entry & garage doors, kitchen remodeling, cabinet refacing and heating & cooling products is looking for a Project Coordinator.

Addepar is seeking a proactive and detail-oriented Administrative Assistant to provide high-level support to our CEO. Executive Assistant & Project Coordinator, you will be the "engine room" of the CEO's daily operations, handling heavy administrative execution with precision and foresight. You will

SERVPRO of Fort Lee is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates.

Effectively communicates with the account's Account Coordinator, Traffic Coordinator or Project Manager to ensure that the team functions seamlessly.

Our client is seeking a proactive, high‑capacity Executive Coordinator/Personal Assistant/Chief of Staff to support the Founder/CIO of a growing investment organization. This is a high‑impact role combining executive support, personal support, and chief‑of‑staff‑style responsibilities. It requires exceptional judgment, strong organizational skills, and the ability to operate with autonomy while helping establish structure, systems, and operational rhythm. Hours are 7:30/8:00am-4:30/5:00pm. The position is fully onsite five days per week in mid-town. Key Responsibilities: Maintain a rolling 24-48-hour view of priorities, meetings, and deliverables to keep the Founder on track Support investment and research workflows by preparing materials, summarizing information, capturing action items, and organizing notes and follow‑through Serve as an accountability partner by helping design, refine, and maintain scalable systems and processes to support decision‑making Create dashboards, trackers, or single‑pane‑of‑glass views for projects, priorities, and workflows Plan and support firmwide initiatives including systems building, operations support, and internal organization Own office cadence including ordering lunch, managing supplies, and acting as an enthusiastic culture‑carrier for the firm Build structure and intentionality into personal scheduling and coordinate personal travel, family vacations, home‑related projects, and vendor communication for household needs Qualifications: 3-5+ years of experience in a fast‑paced finance, consulting, investing, operations, or chief‑of‑staff‑style function Strong written and verbal communication skills Exceptionally organized with excellent attention to detail Ability to manage competing priorities and switch contexts quickly High emotional intelligence and ability to "see the question behind the question" Tech‑savvy with strength in structuring systems, workflows, and operational processes Curious, energetic, proactive, and able to operate independently Growth‑oriented with strong professional maturity; degree highly preferred Compensation/Benefits: Up to $200K base + guaranteed bonus Medical and dental benefits with employee contribution PTO package 401(k) with match Free lunch daily Regular team social events Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Familiarity with e-billing is highly desirable. We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level directors and their teams. The Executive Assis

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements.The PC is closely involved in every phase of assignments and projects.Based on defined goals and timelines, the PC prioritiz

The Shipping & Receiving Coordinator is responsible for managing all incoming and outgoing product and materials.This role oversees receiving, labeling, staging, and shipping of hardware, hollow metal, and related materials while ensuring accuracy, safety, and timely delivery to support project and

ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES.The Office of Public Services oversees the issuance and administration of all park permits in the borough (excluding Prospect Park and the Parade Grounds) such as special events, sports, field days, day camp and mooring.The Office is also

Job Description Job Description: Nova Construction Services is an established and leading Exterior Building Renovation contractor in New York City. Nova prides itself on working on unique projects across NYC and providing an excellent level of project management. The company runs on the EOS System and empowers employees to dream big and achieve their goals. Nova is seeking an Office Coordinator to join its fast-growing team, specializing in overseeing vital administrative functions critical to the efficient operation of our office. The ideal candidate should possess outstanding organizational and communication skills, excel in a dynamic office environment, demonstrate a keen eye for detail, proactively address office requirements, maintain a positive and adaptable mindset, and demonstrate an open-minded approach to collaboration. Responsibilities: • Managing the Front Desk, • Tracking office supplies and kitchen expenses, managing budgets, and implementing cost-saving measures as needed., • Handling technical issues related to office equipment, such as conference room computers, printers, and Internet connections., • Scheduling and planning special events, meetings, and classes., • Onboarding and offboarding of field employees., • Tracking field employees’ licenses., • Updating office and Jobsites directory., • Coordinating workstation for office employees., • Providing assistance with HR-related tasks., • Coordinating deliveries of checks., • High School Diploma or equivalent, • Prior experience in office coordination, administration, or a similar role is a plus., • Proficiency in Microsoft Office Suite is highly preferred., • Strong written and verbal communication skills., • Excellent computer skills, • English/Spanish is a must.