Legal Secretary
2 days ago
New York
Join a leading law firm known for exceptional client service, high-quality work, and a collaborative, people-first culture. For more than four decades, a leading law firm has been recognized for delivering legal solutions across real estate, environmental and natural resources, land use, litigation, corporate, tax, labor & employment, and restructuring practices. They are seeking a Transactional Legal Secretary to support 6 attorneys onsite in midtown Manhattan. Key Responsibilities • Prepare, edit, proofread, redline, and finalize a wide variety of legal documents, • Manage calendars, coordinate meetings, schedule appointments, and handle attorney workflow, • Support transactional closings, including preparing signature packets, organizing documents, and assembling closing binders, • Prepare expense reports, time entries, and travel arrangements, • Handle administrative date calendaring and assist with billing and collections-related tasks, • Prepare, file, and/or order corporate documentation; assist with client intake and conflict procedures, • Provide top-tier client service and act as a liaison between clients, attorneys, and team members, • Mentor new attorneys or junior business professionals, as requested, • Participate in firmwide training sessions and collaborate daily with legal secretaries and administrative departments, • Retain a notary commission and perform notarial acts (or willingness to obtain), • Utilize required software, including workflow systems and document production tools Qualifications • High school diploma or equivalent required; bachelor’s degree strongly preferred, • 3–5+ years of relevant experience, with a working understanding of transactional law., • Minimum typing speed of 70 wpm with exceptional accuracy, • Advanced proficiency in MS Word, Adobe, Excel, DocuSign, and time-entry/billing software, • Strong document processing skills with the ability to navigate complex markups, • Excellent written, verbal, and interpersonal communication skills, • Highly organized, detail-oriented, proactive, and able to thrive in a fast-paced environment, • Positive, flexible, collaborative attitude with a commitment to client satisfaction, • Ability to work core business hours with flexibility for occasional overtime