383 Best secretary Jobs in NY (April 2025)

Our small business is searching for someone who is available for full-time work Mondays through Fridays 10am - 6pm in Astoria, Queens. Secretarial experience would be ideal, but not necessary as we are willing to train a new-hire once they come on board. Pay rates start at minimum wage, but depend on experience and expertise brought to the position. If there are any additional questions, please do not hesitate to reach out!

Immediate start!

Long Island City, Queens

Overview We are seeking a highly organized and detail-oriented Secretary to join our team at Golds Plumbing! The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. This position requires strong communication skills, proficiency in software applications, and the ability to multitask effectively. Responsibilities - Manage and organize office files, ensuring all documents are accurately filed and easily retrievable. - Handle incoming phone calls and inquiries with professionalism, directing them to the appropriate personnel as needed. - Assist in scheduling appointments and maintaining calendars for staff members. - Utilize QuickBooks for basic accounting tasks and financial record-keeping. - Perform proofreading of documents to ensure accuracy and clarity before distribution. - Maintain office supplies inventory and place orders as necessary to ensure smooth operations. - Provide administrative support to various departments as required, including data entry and document preparation. - Communicate effectively with clients and visitors - Experience - Proven experience as a Secretary or in a similar administrative role is preferred. - Proficiency in using computer systems and software applications, especially QuickBooks. - Strong organizational skills with attention to detail for accurate file management and document preparation. - Excellent verbal and written communication skills to interact effectively with team members and clients. - Ability to work independently as well as collaboratively within a team environment. If you are passionate about providing exceptional administrative support and thrive in a dynamic workplace, we encourage you to apply for this exciting opportunity! Job Type: Full-time Pay: $21.00 - $35.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Experience: Secretary: 1 year (Preferred) Ability to Commute: Long Island City, NY 11101 (Required) Ability to Relocate: Long Island City, NY 11101: Relocate before starting work (Required) Work Location: In person

Immediate start!

Easy apply

Royal Vision Management

We are looking for an organized secretary to perform administrative tasks as well as welcome guests and clients to the office. The secretary is responsible for answering phone calls, responding to emails, and scheduling meetings. To be successful as a secretary, you must be able to multitask. A good secretary has excellent interpersonal skills as well as administrative experience. Secretary Responsibilities: Welcoming visitors and clients. Answering phone calls. Responding to emails. Scheduling meetings. Preparing conference rooms for meetings. Making travel arrangements for executives. Printing and copying documents as needed. Secretary Requirements: Proficiency with Microsoft Office. Excellent computer literacy. Excellent interpersonal skills. Ability to multitask. Excellent communication skills. Excellent time management skills. Prior experience in administration would be advantageous.

Easy apply

Wiesner Law Firm

Secretary/Office Assistant

Office assistant needed for small downtown law office. Experience a plus but not required. Must be polite, patient, reliable and thoughtful. Bilingual a plus. M - F. Immediate availability preferred. Please send resume.

No experience

Easy apply

Bellido Insurance Brokerage

Administrative Assistant (GLENDALE NY)

22 days ago

Full-time

Buffalo

Bellido Insurance is looking for an Administrative Assistant/Personal Secretary for our fast-paced insurance agency. REQUIREMENTS: Fluency in English and Spanish. This includes, reading, writing, and good grammar in both languages. Strong telephone skills and ability to work with clients and insurance companies. Prefer applicants with experience in Microsoft products, which will be tested during interview. Knowledge of insurance preferred, but not required as long as you are willing to learn it while being paid. Prior Administrative Assistant/Receptionist experience required and specific experience must be listed on resume to be discussed during interview. Must be able to present a solid, professional attitude towards clients, vendors, insurance companies.

Easy apply

Kennedy Radio Dispatcher Inc.

Receptionist / Secretary

Job Description: We are looking for a highly organized, proactive, and detail-oriented Bilingual Secretary with excellent communication skills in both English and Spanish. Key Responsibilities: - Handle phone calls and emails in both English and Spanish. - Manage documentation, filing, and records. - Perform general administrative tasks such as preparing reports and presentations. Requirements: - Advanced proficiency in both English (written and spoken) and Spanish. - Previous experience as a secretary or administrative assistant is preferred. - Strong knowledge of office tools (Microsoft Office, Google Suite, etc.). - Excellent organizational skills with the ability to handle multiple tasks efficiently. - Professional attitude, excellent communication skills, and the ability to work well in a team.

secretarial and bookkeeping .. invoice management

Easy apply

Advanced Management US Inc

Job description Advanced Management is seeking a highly detail-oriented and organized bilingual secretary fluent in both Spanish and English. This role requires strong communication skills, accuracy, and the ability to manage multiple responsibilities efficiently. The ideal candidate must be proactive, reliable, and comfortable handling sensitive tenant and financial information. Key Responsibilities:Rent Collection & Tenant Communication Collect rent payments at the office door, ensuring proper documentation and receipts are provided to tenants. Maintain an accurate record of payments received and outstanding balances. Follow up with tenants regarding late payments and coordinate payment plans if necessary. Send rent increase notices and other official correspondence to tenants. Track tenants facing eviction and communicate with the attorney to ensure proper legal procedures are followed. Administrative & Office Support Answer incoming phone calls, log maintenance requests, and ensure prompt follow-up. Accurately record and organize maintenance issues, ensuring proper resolution and follow-up with tenants and maintenance staff. Draft, edit, and send letters, emails, and official communications in both English and Spanish. Prepare bank deposits and maintain accurate financial records of transactions. Keep organized files of tenant agreements, notices, and other important documents. Assist with general office management and administrative support tasks. Job Requirements: Fluency in both Spanish and English (spoken and written). Strong attention to detail – accuracy in handling payments, legal documents, and correspondence is crucial. Excellent organizational skills – ability to manage multiple tasks and maintain accurate records. Professional and courteous demeanor – ability to communicate effectively with tenants, attorneys, and colleagues. Ability to handle sensitive financial and tenant information with confidentiality and discretion. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn property management software. Experience in property management or administrative support is a plus. Job Details: Job Type: Full-time Pay: $17.00 - $22.00 per hour (based on experience) Benefits: Flexible schedule Paid time off Parental leave Schedule: Monday to Friday Work Location: In-person Why Join Us? This is a great opportunity for a detail-oriented professional looking for a stable, rewarding position in a welcoming and fast-paced work environment. Job Type: Full-time Pay: $17.00 - $22.00 per hour Benefits: Flexible schedule Paid time off Parental leave Schedule: Monday to Friday Application Question(s): What Are Your Future Career Goals?" is this a short term or a long term position you are looking for Education: High school or equivalent (Preferred) Experience: Office: 1 year (Required) Language: English (Required) Spanish (Required) Work Location: In person

Easy apply

Bellido Insurance Brokerage

Administrative Assistant

Commercial Insurance Office is looking for an EXPERIENCED Administrative Assistant/Personal Secretary fluent in English and Spanish for our fast-paced insurance agency.

Easy apply

Secretary jobs in NY

Popular jobs searches in NY

Popular secretary jobs locations