Administrative assistant jobs in Indianapolis, IN - Page 3Create job alerts

Job Description “Best Places to Work” in Indiana! This is a great time to join Blue & Co.! We are currently seeking an energetic Administrative Assistant to support our Tax team in downtown Indianapolis. Position Details: • Typing, formatting, editing, and proofing correspondence, engagement letters, proposals, presentations, and various other reports and mailings., • Copying, punching, binding, and mailing documents for internal and external use., • Distribution of communications to clients; coordinating & arranging meetings, preparing agendas, reserving and preparing facilities., • Organizing, tracking, and maintaining various spreadsheets and files from a variety of sources., • Scanning and electronically filing documents., • Backing up receptionist as needed which includes answering phones; coordinating incoming/outgoing mail; operating AV systems; and professionally interacting with clients, vendors, and other office guests., • Cross training on a variety of administrative duties to backup members of the administrative team., • Tax return processing is a plus., • Associates degree or equivalent work experience, preferably a minimum of 1-3 years in an Administrative Assistant/Office Administration role within a professional environment., • Proven experience using advanced functions within MS Office (Word, Excel, PowerPoint, & Outlook)., • Highly detail oriented; ability to communicate effectively with clients and internal teams., • Strong organizational skills; ability to manage multiple priorities and changing deadlines., • Self-starter, deadline driven individual who is technologically savvy with a strong customer service focus. We are responsive. We are caring. We are advocates. Blue & Co., LLC, is proudly ranked as a top 60 CPA firm in the U.S. From a startup in 1970 to 13 offices in Kentucky, Indiana, Ohio, Michigan, Tennessee, and India, our success is driven by a culture of responsive solutions for our clients and a real commitment to our employees. We will not sponsor an employment related visa for this position. A background check will be required for employment in this position. Blue & Co. is an EOE/AA employer. M/F/D/V. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply. No phone calls please. Agency candidates will not be considered for this position. #LIOnsite

Job Description Saint Lawrence Catholic School located on the northeast side of Indianapolis is committed to forming disciples of Christ through academic excellence, faith formation, and service. The Assistant Secretary plays a vital role in supporting this mission by ensuring smooth daily operations and fostering a welcoming, inclusive environment for all families-especially our Spanish-speaking community. Position Summary The Bilingual Assistant Secretary provides administrative, clerical, and hospitality support in both Spanish and English. This role requires strong organizational skills, cultural sensitivity, and a heart for service. The ideal candidate will be a team player who thrives in a faith-based school setting and communicates with warmth and professionalism. Job Posted by ApplicantPro

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support the Vice President National Sales & Service. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: • Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment., • Manage complex calendars, prioritize meetings, and optimize the executives’ time., • Prepare executives for meetings, deadlines, and conferences with proactive planning., • Coordinate and attend meetings, capturing detailed action items and follow-ups., • Support internal and external board preparation and maintain industry meeting schedules., • Arrange travel logistics and process expense reports in a timely manner., • Lead and support web and in-person presentations for company and industry events., • Create and edit presentations, spreadsheets, reports, and other business documents., • Provide backup support to other administrative staff as needed., • Minimum of 4 years of administrative experience, preferably supporting senior leadership., • Advanced proficiency in Microsoft Office Suite., • Strong interpersonal, communication, and listening skills., • Proven ability to maintain confidentiality and exercise sound judgment., • Excellent organizational skills and attention to detail., • Ability to work independently and manage multiple tasks in a dynamic environment., • Experience in recording and composing meeting minutes is a plus. This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1