Administrative assistant jobs in St Louis, Missouri - Page 3Create job alerts

Job Description Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions. Harris-Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the most culturally diverse student bodies in the St. Louis region. Job Summary The Administrative Assistant role involves supporting the Office of Title III Program Administration by monitoring all Title III Grant funded initiatives. Essential Functions • Assist the Director with monitoring all the Title III Grant funded initiatives., • Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical, and basic content errors., • Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines., • Drafts and signs routine correspondence and replies to inquiries that do not require technical program knowledge., • Develops, implements, and maintains paper and electronic filing systems that meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed., • Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing., • Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards the remainder with necessary background material., • Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate., • Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. Use multiple electronic internal monitoring databases., • Assists in preparing and administering the department budget by updating accounts, and running periodic reports., • Acts as intermediary for supervisor, interacting with officials, the staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues., • High School Diploma or GED required and, • At least five years of administrative support experience in college or university or a related field; or a combination of training and experience., • At least one year of grant administration support preferred., • General knowledge of and skill in the practical application of generally accepted office practices and procedures., • Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents., • Skill in various computer software packages, such as word processing, spreadsheets, databases, and presentation programs, Internet, email and calendaring software., • Ability to understand and follow oral and written instructions., • Ability to interact effectively with internal and external parties in a courteous and efficient manner., • Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Physical Requirements • Some physical work may be required from time to time. "Please No Phone Calls" Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted. EOE Statement Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. The above statements are intended to describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.

Job Description Harris-Stowe State University (HSSU) is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions. Harris-Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the most culturally diverse student bodies in the St. Louis region. The William L. Clay Early Childhood Center at HSSU welcomes qualified applicants for the current Administrative Assistant opening. The Administrative Assistant is responsible for providing excellent customer service to parents, students, and staff of the Center and University. The Administrative Assistant is responsible for demonstrating positive customer relations which include greeting visitors, answering incoming calls as well as inquiries and emails regarding enrollment, billing and other parent concerns. Responsibilities • Accept and process weekly/monthly tuition payments and regularly maintain and reconcile accounts; report all payments to University accounting offices, • Generate monthly invoices using Procare and university systems as directed, • Prepare reports regarding accounts/delinquency; immunization; attendance, • Provide on-site assistance for questions about payments and accounts as well as assist with maintenance of payment agreements as directed, • Manage administrative and clerical functions of the programs including but not limited to data entry and maintaining spreadsheets in the database, and typing., • Compose correspondence/reports for Director of the Clay Center, • Assist with planning, maintenance and implementation of Clay Center programs as requested, • Other duties as assigned. Required Qualifications • Associate's degree earned from an accredited institution; Bachelors preferred, • Strong organizational and record keeping skills, • Ability to communicate effectively, both orally and in writing, • Strong interpersonal skills and highly results oriented, • Maintain confidentiality, • Detail oriented, • Proficient in use of computer (Microsoft Windows); Experience with or ability to learn Jenzabar CX (or similar data systems), • Ability to work as member of a team, • Flexible schedule; some evening/weekend hours may be required, • Commitment to ongoing professional development Other Required Skills & Abilities • Savvy in technology, to include but not limited to use of computers and IPads, videotaping and editing, to electronically collect and analyzed data for program improvement, • Collaborate with cooperating teachers, administrators, faculty and student teachers, • Proven ability to demonstrate interpersonal relations Physical Requirements • Successful candidates must have adequate sight to engage in word processing, view screens, the ability to climb stairs, ability to sit for extended periods of time in meetings and observations, etc., • Must be capable of lifting at least 15 pounds. Review of applications will start immediately until the position is filled. Please submit your application on line at . Submit your application using either Chrome or Firefox when applying, as our system works most smoothly with these browsers. Please check to ensure documents are in one of the following file formats: .doc, .docx, .rtf, .txt, .ascii, .pdf, or html. “Please No Phone Calls” Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Job DescriptionDescription: A.T. Still University's Missouri School of Dentistry and Oral Health (ATSU-MOSDOH) seeks a full-time exempt Assistant Specialty Care Unit Director of Prosthodontics Dentistry on the St. Louis, MO campus. This position will manage and mentor MOSDOH students to ensure the attainment of clinical competency, teach students the fundamentals of Prosthodontics, and ensure the provisioning of high-quality prosthodontic services to patients. Requirements: Major Job Duties • Mentoring and evaluating students in prosthodontic dentistry procedures on patients., • Establish procedures for prosthodontics in conjunction with Specialty Care Unit Director., • Communicate with the Specialty Care Unit director about the educational goals, essential experiences, and competencies for student experiences., • Complete Administrative Reports as directed., • Assurance of students & patient safety- reporting deficiencies to the Vice Dean of Clinical Education, Operations, and Community Partnerships., • Assure clinical competency for students in periodontics., • Supervise prosthodontic residents/fellows as needed., • Provide indirect supervision of dental assistant(s) and provide performance review evaluations to the Dental Clinic Manager., • Provide didactic and laboratory instruction to pre-clinical students in Kirksville and D3 and D4 students in St. Louis., • Track student progress toward attainment of clinical competency and communicate progress & deficiencies on a periodic basis to the Vice Dean of Clinical Operations, Clinic Education & Community Partnerships., • Assurance of patient and students safety and report any deficiencies to the Vice Dean of Clinical Operations, Clinical Education & Community Partnerships., • Participate in calibration activities, including semi-annual faculty advance., • Participate in ATSU/MOSDOH committee activities., • Potential for intermittent on-call and other outreach activities after hours., • D.D.S., D.M.D., Specialty Certification in Endodontics., • At least two years experience in a dental teaching environment., • At least two years of experience in the practice of endodontics. Skills • Excellent communication and organizational skills., • Must be self-directed and take initiative., • Must be highly skilled in endodontics. Personal Characteristics • Diplomacy is a must., • Individual must be organized., • Good communication skills., • Adaptable and motivated., • Able to work independently., • Team-oriented, strong mentoring, and personable. Other • Travel to Kirksville will be required., • A current Missouri State Dental License is required. Interested candidates should submit the following application materials: A current Curriculum Vitae (CV), A cover letter detailing qualifications and interest in the position, A self-query report from the National Practitioner Data Bank (NPDB). Incomplete applications will not be considered. ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits. A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

Job Description Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renowned Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park, and other cultural and educational institutions. Harris-Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the St. Louis region's most culturally diverse student bodies. Job Summary: We are seeking a meticulous administrative assistant/manuscript editor to assist in preparing research manuscripts and written media for publication. The focus will be on studies investigating the generational and gestational effects of light pollution on pregnancy. The person in this position will also be tasked with maintaining the mini-articles of the lab to be placed in the media for the promotion of the lab and communications between the lab members and stake holders. This is a limited-time position funded by a grant. The ideal candidate will have a strong background in scientific writing and editing. Essential Functions: Strategic Leadership • Establish a brand for the lab within the academic space, • Manage the submission process to academic journals., • Work closely with researchers to refine and improve manuscript drafts., • Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy., • Ensure manuscripts adhere to journal guidelines and formatting requirements., • Assist in the preparation of laboratory reports and presentations., • Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant., • Other duties as indicated by the PI of the grant. Minimum Education and Experience: • Bachelor’s degree in English, Journalism, Biology, or a related field; advanced degree preferred., • Strong attention to detail and excellent grammar skills., • Familiarity with academic publishing standards and guidelines., • Proven experience in scientific editing and writing., • Ability to work independently and as part of a team., • Excellent communication skills. Preferred Qualifications: • Excellent grant writing skills., • Works well with EndNote, Trello, Canva and Office 365. Knowledge, Skills and Abilities: Knowledge • Scientific Writing and Editing: Knowledge of scientific writing, particularly in the field of neuroscience or neurobiology. Familiarity with academic publishing standards, peer-reviewed journal requirements, and manuscript submission processes., • Neurological Terminology: Understanding of neurological terminology, key concepts, and methodologies. Familiarity with common neuroscience topics, such as brain structure, neural pathways, and experimental methods like neuroimaging and electrophysiology., • Citation and Reference Management: Knowledge of citation styles commonly used in scientific publications (e.g., APA, Chicago, AMA), and experience with reference management software such as EndNote, Zotero, or Mendeley., • Publishing Platforms: Familiarity with manuscript submission platforms like Elsevier Editorial System, ScholarOne, or other journal-specific submission portals. Understanding of the stages of manuscript submission, peer review, revision, and acceptance., • Ethical Guidelines and Compliance: Knowledge of ethical guidelines for scientific research, including authorship criteria, conflict of interest disclosures, and plagiarism checks. Familiarity with Institutional Animal Care and Use Committee (IACUC) requirements for ethical research., • Project Management: Basic understanding of project management principles, especially for handling multiple manuscript drafts, timelines, and deadlines. Knowledge of time management techniques to ensure smooth project workflows., • Administrative Coordination: Proficiency in handling administrative tasks such as scheduling meetings, coordinating with research teams, and managing correspondence with journal editors and collaborators. Experience in organizing documents and maintaining accurate records., • Writing and Editing: Strong skills in scientific writing and editing. Ability to refine drafts, ensure clarity, and check for grammatical accuracy, coherence, and consistency in language. Skill in editing complex scientific content to improve readability and quality., • Manuscript Formatting: Experience in formatting manuscripts according to specific journal guidelines, including organizing sections, preparing figures, tables, and supplemental materials, and ensuring correct use of citations and references., • Collaboration and Communication: Excellent communication skills to liaise between researchers, co-authors, and editors. Ability to work with research teams, clarify feedback, and manage manuscript revisions based on reviewers' comments., • Time Management: Strong organizational skills and the ability to handle multiple manuscripts and administrative tasks simultaneously. Skilled at prioritizing tasks, meeting deadlines, and ensuring that the manuscript submission and revision process runs smoothly., • Attention to Detail: Meticulous attention to detail when reviewing manuscripts, checking for consistency in terminology, accuracy of references, adherence to journal guidelines, and formatting standards., • Software Proficiency: Strong skills in using Microsoft Office Suite (especially Word for manuscript preparation), Google Docs, and other document management tools. Proficiency with manuscript submission software and collaboration platforms (e.g., Slack, Trello, Asana)., • Adaptability: Ability to quickly adapt to different journal requirements and submission systems. Comfortable learning new software, tools, and processes as required by different scientific publishing platforms., • Understanding Scientific Content: The ability to understand, interpret, and summarize scientific content, especially in the field of neurology or neuroscience. Capable of following complex research narratives and translating scientific findings into clear and concise language., • Collaborative Problem Solving: Ability to work collaboratively with researchers and co-authors to solve problems that may arise during the manuscript preparation process, such as clarifying data points, addressing reviewer comments, or resolving formatting issues., • Professional Discretion: Ability to handle sensitive research data and information with discretion. Ensuring confidentiality and adhering to ethical standards in the preparation and submission of scientific manuscripts., • Proactive and Self-Motivated: Strong ability to work independently, take initiative, and proactively follow up on tasks to ensure manuscripts are progressing through the submission and revision stages without delay., • Process Management: Ability to manage and track the manuscript's progress through different stages (drafting, editing, review, and revision) while keeping all stakeholders informed of deadlines and upcoming tasks. None Physical Requirements: • Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body, • Light Work usually requires walking or standing to a signification degree Working Conditions and Environment: • Work is routinely performed in a typical interior/office environment, • Very limited or no exposure to physical risk "Please No Phone Calls" Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted. EOE Statement Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. The above statements are intended to describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.

Job DescriptionCity Garden Montessori School (City Garden) is the only Montessori charter school in Missouri, and we are one of the highest-performing charter schools in the state. Our team possesses passion and determination to implement the Montessori approach to educating children in a diverse, public school environment. City Garden is committed to being an anti-biased, anti-racist community and seeks others who are passionate about these values. We are committed to fostering excellence for all City Garden children. At City Garden we are redefining public education, reimagining community, and reinvigorating our world. City Garden is a community-centered and people-centered organization in an exciting point in our growth and expansion. Ours is an environment that celebrates vulnerability and centers humanity in the workplace. To learn more about City Garden’s impact on the community, please read some recent articles about us, found HERE and HERE. School Assistant City Garden Montessori School is seeking candidates with experience to fulfill Part-Time School Support Assistant roles for the 2025-26 school year. We’re searching for enthusiastic individuals to support our students, teachers, and administrative staff. Under the direction of the Building Operations Manager, the School Support Assistant serves as a “floater”, filling in wherever needed each school day. This requires a person who is both experienced and comfortable, in a role that can change from day to day. Responsibilities The following represents a summary of the responsibilities of this position. A detailed job description, may be downloaded HERE. General School Support • Provide daily classroom support as needed, • Safely supervise students in both instructional and assessment activities in and out of the classroom, • Serve as a positive, nurturing role model for students, • Act as a “utility player” throughout the building, providing support as determined by the Building Operations Manager and school administration. Some examples of this:, • A student who needs supervision, • Serve as paraprofessional support for students with special needs, • Traffic support during daily drop-off and pick-up, • Front desk support, • Assisting with daily lunch service, • Facilitate activities for students, • Keep accurate attendance records following check-in and check-out procedures, • Safely supervise students indoors and outside, using good judgment in dealing with situations – behavioral, safety, instructional, etc. Qualifications • Experience and love for working with kids!, • At least 30 hours/credits of post-secondary education, Associate’s degree preferred -- OR --, • High school graduate with substitute teaching or paraprofessional certification from the Missouri Department of Elementary and Secondary Education, • At least one year of experience working with preschool and elementary-age students in a school or other supervised setting (YMCA, community center, day camp, etc.), • Be flexible to adapt to the changing nature of the work, • Demonstrated ability to work cooperatively with others, • Dependability – our students need us to be there for them, • Willingness to assume any responsibilities appropriate for the position, • Demonstrated commitment to equity and anti-biased/anti-racist principles, • Effective communication skills with adults and children Compensation yVpawtHZYp

Job Description WASHINGTON MO! We’re Hiring: Temporary Traffic Administrative Assistant Location: Washington MO Assignment: 5–7 months (with potential to stay on longer!) Are you organized, a good communicator, and ready to jump in where needed? We’re looking for a Temporary Traffic Administrative Assistant to join our team right away! This role will help cover while our Traffic Coordinator is out on leave, and there’s even a chance it could grow into a permanent role with us. What you’ll be doing: * Helping schedule and book trucks * Welcoming and checking in drivers at the traffic window * Handling day-to-day traffic admin tasks * Keeping communication flowing between the Traffic and Shipping teams * Pitching in with Receiving support * Assisting with material tracking and consumption What we’re looking for: * Someone organized, friendly, and reliable * A clear communicator who works well with others * Comfortable in a fast-paced, hands-on environment * Prior admin or logistics experience is a plus, but not required What’s in it for you: * Competitive pay ($19-21/hr) * The chance to learn logistics and grow your skills * A welcoming, team-oriented workplace * Possibility to continue in an administrative role after the assignment If you’re ready to roll up your sleeves and make a difference, we’d love to meet you! Apply today and start making an impact with us right away.

Job DescriptionBenefits: • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Hiring good people, training them for excellence, and giving them room to grow is what sets us apart from others. We are looking for friendly, dependable, honest, hardworking individuals to complement our positive culture and team. At So Hospitality Group, we want to bring together caring, intelligent, innovative people who love to serve and lead others and are looking to join a growing company. So Hospitality Group currently consists of 3 different restaurant brands in multiple cities and growing, so your opportunities are endless! Job Summary General Manager (GM) is the key person responsible for managing the daily operations of the restaurant. Delivers revenues and profits by developing, marketing, financing, and providing exceptional guest experiences. Responsibilities • Responsible for the mentorship and growth of RMs (Restaurant Managers), Keyholders, and CMs (Culinary Managers), • Leads and contributes to the success of the local meetings with influential and pertinent agenda topics, • Communicates effectively with the District Manager (DM), • Ensure that the restaurant operates efficiently and effectively within the companys fiscal and operational guidelines, • Controls the inventorying of food and liquor within company standards, • Controls labor costs within company standards, • Responsible for accurate placing, receiving and stocking of all orders, • Ensure secure, safe handling and transportation of funds, • Utilize in-house surveys, staff evaluations and FOH/BOH site evaluations to develop guest oriented quality of service and delivering the WOW and cleanliness action plans to enhance guest total satisfaction, • Support and implement the company local store marketing programs, • Ultimately responsible for ALL physical/aesthetic maintenance of the restaurant and maintenance of the drunken fish concept and theme, • Ensures all operations are in line with company standards, with exceptional scores including: o P&L statements, in-house surveys, health inspections and FOH/BOH site evaluations, • Ensure that all menu items are made according to recipe and presented in a manner consistent with all drunken fish locations, • Maintain a working knowledge of all recipes, products and production procedures, • Ensure established standards of food safety and sanitation are maintained, • Purchase food products within established guidelines and protocols, • Conducts final interviews for FOH and BOH candidates, • Ensure daily lunch and dinner pre-shift meetings are done consistently, • Responsible for hiring, developing and/or replacing staff utilizing the Star Chart, • Manages the schedules for RMs (Restaurant Managers), ARMs (Assistant Restaurant Managers), CMs (Culinary Managers), and ACMs (Assistant Culinary Managers), • Manages FOH/BOH schedules, • Utilize established methods for interviewing and reference checks using tools provided by the support office, • Conducts bi-annually management evaluations for RMs (Restaurant Managers), ARMs (Assistant Restaurant Managers), CMs (Culinary Managers), and ACMs (Assistant Culinary Managers), • Orient all new hires utilizing company handbooks and support materials, • Develop staff members by providing ongoing feedback, establishing performance expectations and by conducting performance reviews, • Responsible for all employee files. Ensure that required documentation is complete and accurate within personnel files., • Responsible for restaurant P&L and works with team to ensure profitability of restaurant, • Analyze monthly operating statements and determine reasons for variances. Manage operational expenses to maximize profit potential, • Responsible to meet or exceed budgeted sales and profit goals, • Education: 4-year college degree or equivalent. Course work in restaurant management, • 10+ years prior professional experience in restaurant management desired, • Knowledge of computers, • Microsoft Word, Excel, Outlook, PowerPoint, OneNote, • Great people management skills, communication and listening skills. Must be flexible and adaptable to change, • Demonstrated time management and organizational skills, • Must be internally motivated and detail oriented and have a passion for teaching others, • Employee Discounts, • Opportunity for Fast Advancement, • Competitive Pay, • Direct Deposit, • Health + Vision + Dental Insurance Benefits, • Paid Vacation

Job DescriptionDescriptionDescription: As a Marketing Assistant at TMZ Events, you will play a crucial role in supporting our marketing initiatives and helping to drive brand awareness. You will work closely with the marketing team to execute campaigns, analyze data, and engage with our audience, all while contributing to the overall success of our events. Key Responsibilities Responsibilities: • Assist in the development and execution of marketing campaigns across various channels, including social media, email, and print., • Create engaging content for promotional materials, newsletters, and social media platforms., • Conduct market research to identify trends, competitive analysis, and target audience insights., • Help maintain and update the company’s website and social media profiles to ensure consistent branding and messaging., • Track and analyze campaign performance metrics, providing reports and recommendations for improvement., • Collaborate with the team to organize events, promotions, and community outreach activities., • Bachelor’s degree in Marketing, Communications, or a related field (or equivalent experience)., • Previous experience in marketing or communications is a plus but not required., • Strong written and verbal communication skills with attention to detail., • Proficiency in social media platforms and marketing tools., • Basic knowledge of graphic design and content creation is a plus., • Ability to work collaboratively in a fast-paced environment and manage multiple tasks., • Competitive salary with opportunities for growth and performance-based bonuses., • Weekends off for a healthy work-life balance., • Professional development opportunities and ongoing training., • Collaborative and supportive work environment with a focus on teamwork.