Payroll Manager
hace 6 días
Johnston
Job Description Key Responsibilities Leadership & Team Development • Lead, mentor, and develop payroll team members to build a high-performing, service-driven department., • Foster a culture of accountability, collaboration, and continuous improvement., • Establish clear goals, expectations, and performance standards for the payroll function., • Oversee end-to-end payroll processing for all employee groups, ensuring accuracy, timeliness, and compliance with internal policies and regulatory requirements., • Maintain deep expertise in IRS, DOL, and FLSA regulations; collaborate with the Controller, Assistant Controller, CFO, and Chief People & Culture Officer to ensure adherence to evolving requirements., • Partner with the Benefits team to ensure payroll deductions, employer contributions, and benefit billings are reconciled and accurate., • Collaborate with the Chief People & Culture Officer and People & Culture Directors to update team member policies, pay practices, and compensation-related procedures., • Serve as WesleyLife’s primary payroll contact, including communication with federal, state, and local agencies., • Maintain and enhance payroll systems, workflows, and internal controls to reduce risk and improve efficiency., • Review payroll registers, exception reports, and audits; research and resolve discrepancies promptly., • Oversee payroll tax filings, wage garnishments, benefit deductions, and year-end processing and reporting (W-2s, amendments, and reconciliations)., • Lead the development, documentation, implementation, and ongoing oversight of payroll-related policies, procedures, and standard operating practices., • Ensure payroll practices are consistently applied across the organization and aligned with organizational values, labor regulations, and internal control standards., • Partner with People & Culture leadership, Finance, and internal audit to review, update, and approve payroll policies and practices., • Monitor payroll-related risks and proactively recommend policy or process changes to mitigate compliance, financial, or operational exposure., • Stay current with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations., • Ensure payroll practices comply with legal, financial, and audit standards., • Collaborate with Finance, People & Culture, and internal audit to support audits, compliance reviews, and regulatory inquiries., • Prepare, review, and deliver accurate payroll reports for Finance, People & Culture, and leadership, including labor cost analysis, payroll reconciliations, and compliance reporting., • Partner with the Controller and Assistant Controller to support general ledger reconciliations, accruals, and financial reporting related to payroll., • Provide payroll data and insights to support budgeting, forecasting, audits, and strategic decision-making., • Identify opportunities to automate, streamline, and modernize payroll processes., • Collaborate with HRIS, Finance systems, and IT teams on payroll system upgrades, integrations, and enhancements., • Collaborate closely with People & Culture Directors, the Chief People & Culture Officer, Controller, and Assistant Controller to align payroll operations with organizational strategy and financial goals., • Serve as a trusted partner to People & Culture and Finance by providing expertise, reporting, and guidance related to payroll data and practices. Required • Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)., • 5+ years of payroll experience, including at least 2 years in a supervisory or management role., • Strong knowledge of payroll regulations, tax rules, and wage-and-hour laws., • Experience with major payroll or HRIS systems, preferably UKG., • Certified Payroll Professional (CPP) or similar certification., • Experience in multi‑state payroll or a complex organizational structure., • Integrity & Accountability: Leads with transparency and demonstrates strong judgment., • Strategic Thinking: Sees the big picture while managing operational details effectively., • Change Leadership: Drives improvements and manages change with confidence and clarity., • Communication: Clearly explains payroll matters to both technical and non‑technical audiences., • Employee‑Centered Mindset: Prioritizes accuracy, service, and responsiveness.