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The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This is an on-site role based in our Encino, CA office. RESPONSIBILITIES: Office Administration: • Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression, • Ordering, stocking, inventory, and expense report of office supplies, • Costco, Amazon, etc., • Coffee supplies stocking (daily), • Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process, • Computer set up, phones etc., • Welcome packets and New Hire collateral, • Building and office card access, • Updating seating chart in Box and in Atlas, • Workstation setup as needed, • Clean out agent cube if terminated, • Liaison between building management and MREIS, • Handle on-site building requests, • Restocking public restroom, light not working, A/C issues, etc., • Required emergency course education, • Parking validations, • Office equipment management, • Reload and troubleshoot Pitney Bowes system, • Printer supplies (toner and paper) and stocking (daily), • Printer troubleshooting and handle troubleshooting with vendor, • Manage and answer the main phone line, • Ensure company voicemail is checked daily and messages are relayed to the appropriate party, • Provide wire instructions, • Mail pickup and delivery (daily), • Cleaning up office, • Keeping organized and presentable (daily), • Clean refrigerator (weekly), • Setup conference room for conference calls and meetings, • Monday morning meeting, • Setup live trainings, • Stocking collateral and water for meetings, • Setting up recruiting presentations, • Coordinating with vendors for miscellaneous office tasks, • Assisting agents with basic technology needs, • Expense reimbursements, • Coordinating and supporting internal office events Market Leader Administrative Support:, • Office Competition Support, • Interview scheduling & administrative support, • Miscellaneous tasks Training Support:, • Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc, • Preparing first day collateral, • Posting training calendar around office, • Organizing mixers and activities, • Ordering catering and setting up for Summer Training Events, • Prepare conference room for live trainings and herd summer class REQUIREMENTS:, • Associates Degree or higher, • 2+ year(s) relative experience, • Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook, • Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management, • Excellent interpersonal and communication skills, • Exceptional problem-solving skills The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Hourly Wage - $20-24 MREIS is an Equal Opportunity Employer; employment with MREIS is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Assist in tracking post-production milestones and deliverables for multiple films. Support budget tracking for post-production projects. Proficiency in Microsoft Office Suite, scheduling tools, and insight with post-production workflows.

Mission Recruiting is proud to represent a respected boutique firm seeking a. Senior Litigation Legal Assistant. Executive Assistant to serve as the trusted right-hand to a senior attorney.

Century Group is partnering with a client who is seeking a Executive / Personal Assistant to join their team.Exact compensation may vary based on skills, experience, and location.Expected starting base salary $62,400 to $83,200 per year.Oversee building new websites, assist to create database to kee

This position provides high-level administrative and operational support to the President, Post Production & Innovation for Paramount Pictures. Organize post-production review sessions, screenings, and vendor calls. Assist in tracking post-production milestones and deliverables for multiple films.

To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.

Work Location: Los Angeles, CA, USA.Onsite or Remote Fully On-Site Work Schedule Monday-Friday, variable schedule.Salary Range: $78,500 - $163,600 Annually.Employment Type 2 - Staff: Career Duration Indefinite Job # 29659.Primary Duties and Responsibilities.Under general direction and reporting to t

Inspect hotel rooms to ensure supplies and amenities are fully stocked, and room is up to HHM and brand standards for cleanliness and maintenance.Housekeeping Supervisor Assistant Executive Housekeeper Executive Housekeeper.Train, schedule, coach and support associates, ensuring they perform in ac

In this role as the Assistant Director of Housekeeping, you would be responsible for assisting the Executive Housekeeper in the direction and administration of all Housekeeping operations to ensure the overall cleanliness and product quality of the hotel in the hotel's continuing effort to deliver o

Assistant Director Of Housekeeping. In this role as the Assistant Director of Housekeeping, you would be responsible for assisting the Executive Housekeeper in the direction and administration of all Housekeeping operations to ensure the overall cleanliness and product quality of the hotel in the ho

Self-driven, punctual, and reliable Administrative Assistant to work closely with Agency.About 23fifteen Living Options.Living Options provides residential support to individuals with Intellectual/Developmental Disabilities (I/DD).We specialize in small, non-institutionalized living arrangements tha

Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Glendale, CA.Mon-Thurs in office, Fridays remote.Duration: 3+ month(s) Must Haves: Supporting leaders who do extensive travel (domestic and international).Candidate must be very skilled in comp

Executive Administrative Assistant.Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be part of a team that is

Executive Assistant - Fluent in Japanese.JSG is hiring an Executive Assistant - MUST be fluent in Japanese for an onsite role in Monrovia, CA.Salary range: $65K-$85K DOE Skills: Fluent in Japanese Onsite role supporting the president of the company.Compile various sales performance data required for

Administrative Assistant / Executive Assistant. Executive Assistant, Personal Assistant, or senior administrative professional. The Judge Group is looking for an Adminstrative/Executive Assistant for a world-renouwned physician practice.

Administration Office - Alhambra, CA 91801.Position Summary The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prior

The Executive & Personal Assistant provides administrative support to the executive and assists with select personal tasks to ensure efficient day-to-day operations. Executive & Personal Assistant. Impeccable time management skills, organizational skills, interpersonal skills, and communication skil

We are seeking a highly organized, detail-oriented Executive Assistant to provide high-level administrative support to multiple senior executives.The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment managing competing priorities.This role requires excellent communic

Recent experience working with C level executives.

The Executive Assistant provides administrative and operational support to the Director of Undergraduate Admissions and the Office of Undergraduate Admissions.

Senior Administrative Assistant/Chief Of Staff.At Lilly, we unite caring with discovery to make life better for people around the world.We are a global healthcare leader headquartered in Indianapolis, Indiana.Our employees around the world work to discover and bring life-changing medicines to those

Description The UCLA Center for Prehospital Care at the David Geffen School of Medicine in the Department of Emergency Medicine seeks an EMS Program Director to join our organization. The EMS Program Director works under the Executive Director and collaborates closely with Medical Directors and the staff and management team within the UCLA Center for Prehospital Care. As a key member of our EMS Program, you will have the unique opportunity to lead a high-functioning team in supporting the premier EMS education program in the nation. The successful candidate will be responsible for managing all aspects of the program, from coordinating and developing various education programs to innovating and researching new learning methods. This role offers a platform to make a significant impact on the future of EMS education. The EMS Program Director will not only be a student advocate in the learning process but also play a crucial role in creating an active learning environment. We maintain a high level of industry competence and foster a collaborative culture where three principles guide us: Do Things Right, Make Things Better, and Be Kind. The successful candidate will have a demonstrated ability to thrive in such an environment, ensuring a supportive and fulfilling work Experience. Salary: $7,200 - $15,400 monthly Qualifications Required: • Current licensure as a Paramedic, Registered Nurse, Physican's Assistant or Physician in the State of California or be eligible for licensure in California., • A Bachelors Degree in health services, education or a related field and/or equivalent experience/training., • A minimum of three years clinical experience., • A minimum of three years experience as an educator , with a minimum of two in primary paramedic program instruction., • A minimum of three years experience designing medical educational curriculums and programs., • Previous experience with distributed learning or distance learning using systems such as Adobe, Connect or Canva., • Experience delivering fire based EMS educational programs., • Proficiency in student evaluations of cognitive, psychomotor and affective domain, including item construction, exam performance metrics, evaluation tool development , implementation and improvement., • Detailed working knowledge of local, state, and federal regulations and agencies governing medical education programs., • Participation in COAEMSP accreditation., • Previous experience directing education programs, hiring, coaching, motivating, and supervising staff, and obtaining program accreditations., • Certification as an Advanced Cardiac Life Support and Basic Cardiac Life Support Instructor, and Pediatric Advanced Life Support from the American Heart Association., • Certification as a Prehospital Trauma Life Support Instructor from the National Association of Emergency Medical Technicians and the American College of Surgeons., • Computer knowledge and skill in MS word, MS excel and MS Powerpoint., • Previous experience developing and coordinating large scale and high profile education programs., • Available to use personal vehicle to drive between hospitals and to off campus locations for meetings., • Masters degree in health services, education, or a related field.

We're hiring a trusted, highly organized.This is senior-level executive support: you'll manage priorities, protect the partner's time, and keep communications, logistics, and deliverables moving smoothly.This role is well-suited for an experienced EA, legal assistant, or paralegal who enjoys ownersh

The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, ef

Executive Assistant - Law Firm ($110k). In addition to a competitive base salary, the firm offers a 3/2 hybrid schedule, bonus, comprehensive benefits, and a top-of-the-line culture.

Exam Title: Executive Assistant. Department of Economic Opportunity is seeking qualified candidates to fill an Executive Assistant vacancy. Those who successfully pass the assessment will be considered for permanent appointment to Executive Assistant.

Strong interest in music business and legacy musicians. Iconic Artists Group is a music company that acquires interests in the music catalogs of iconic performers and songwriters and works to preserve and grow the legacy of those artists. Bachelor's degree in Entertainment, Music, Marketing, Communi

Assistant Director Of Housekeeping. In this role as the Assistant Director of Housekeeping, you would be responsible for assisting the Executive Housekeeper in the direction and administration of all Housekeeping operations to ensure the overall cleanliness and product quality of the hotel in the ho

All correspondence relating to the position of Director/Assistant Professor, Physician Associate Program at Mount Saint Mary's University, Los Angeles, should be directed in confidence to the University's executive search consultant:. Mount Saint Mary's University, Los Angeles, in partnership with t

Best Class Service: Working in collaboration with an experienced Executive Assistant (EA), the Administrative Assistant is responsible for supporting operations and offering an extraordinary level of service to the executive, guests and employees. Travel: Working closely with a travel agent and the

CAA is seeking an assistant to support a Business Affairs Executive who works across all areas of intellectual property including film, television, publishing, and podcast. The assistant plays a vital role in keeping the business running smoothly. Serve as first point of contact with clients and exe

HERS Advisors has partnered with a premier law firm who represents many of the world's largest public and private corporations, asset managers and financial institutions.The firm is looking for a talented Executive Assistant to work in their West Los Angeles, California office (hybrid).The firm boas

Looking for a highly organized, proactive assistant to help manage multiple properties and support a few business tasks.

Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level professional support to professionals in a fast-paced environment in our Los Angeles office.

As a Senior Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel.

Executive Assistant & Office Manager.Shift: M-F 8-5 Summary The Executive Assistant & Office Manager is a highly organized, proactive and detail-oriented professional who supports multiple senior leaders in the Marketing Department at UCLA Health one of the nation's leading academic health systems.

Collaborate with the Executive Assistant to the Head of School and Executive Assistant to the Head of School of Academic Affairs on cross-institutional initiatives. The Executive Assistant to the Associate Head of School for External Relations provides high-level administrative, operational, and pro

The virtual assistant's primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant. Proven experience as a Virtual Assistant or Office Admin Assistant (within a BPO preferred). We are seeking a highly organized and detail-oriented Vir

Become a Legal Executive Assistant (LEA) at Ropes & Gray-.

Executive Assistant To The President.Commerce Casino is the world's largest card casino offering more than 200 tables.Established in 1983, the casino values its staff of over 2,500 employees and is proud to be known as "Where the World Comes to Play.Commerce Casino offers a comprehensive benefits pa

Executive Personal Assistant to Private UHNW Executive (Large Remote Flexibility) – $190k-$250k plus fully paid benefits!.We are seeking a highly organized, detail-oriented Executive Personal Assistant to support a dynamic, globally active UHNW Executive / Principal with a diverse portfolio spanni

As the Executive Assistant/Office Manager at Ceremony of Roses you will provide administrative and executive support to the COO of Ceremony of Roses handling a wide range of tasks as well as oversee the overall operations of the Culver City office for the company. Executive Assistant / Office Manage

Executive Assistant Opportunities. If you are an awesome and experienced Executive Assistants with interests supporting our leaders in Marketing, Communications, PR, Legal, and Production Operations, we would like to connect with you! Our opportunities are based in Los Angeles with in-office hybrid

The Role VICE Studios is seeking a Coordinator to support the Scripted International Film & Television development team. This role sits at the center of a fast-moving creative operation, supporting senior executives while actively contributing to the development of a global slate. This is a highly visible, high-impact role that blends light executive support with hands-on creative coordination. You will play a key role in shaping development processes through research, materials, and project tracking, while ensuring the team stays aligned and moving forward. The ideal candidate is detail-oriented, proactive, and creatively engaged—someone eager to grow into a development-focused career. Key Responsibilities • Manage calendars and scheduling for multiple executives, ensuring efficient coordination while prioritizing creative and development needs, • Serve as a central hub for development workflow—tracking meetings, agendas, notes, and follow-ups to support momentum across projects, • Maintain and update tracking systems for scripts, submissions, IP, and active development projects, • Log and route incoming materials (scripts, pitches, treatments) and track status across the team, • Prepare meeting agendas, take focused notes, and help drive next steps for internal and external discussions, • Support the creation of pitch materials, including decks, one-pagers, and visual assets (e.g., Canva, Google Slides), • Conduct research on writers, directors, talent, production companies, and industry trends to inform development decisions, • Track competitive landscape across studios, networks, and streamers to support strategic positioning of projects, • Identify and surface IP opportunities, including within the VICE archive, for potential scripted adaptation, • Assist executives in preparing for pitches, general meetings, and market presentations with a focus on creative materials, • Draft professional outreach to agents, managers, producers, and talent as needed Who You Are • 1–3 years of experience in an assistant or coordinator role at an agency, studio, production company, or management company, • Highly organized with strong attention to detail and follow-through, • Strong written and verbal communication skills, including professional outreach, • Proficient in Google Workspace (Docs, Sheets, Slides) and comfortable building presentation materials, • Able to manage multiple priorities in a fast-paced, deadline-driven environment, • Strong interest in scripted television and film, with an understanding of the current marketplace, • Proactive, resourceful, and solutions-oriented mindset with a strong creative sensibility Bonus • Familiarity with IMDbPro and industry research tools, • Experience supporting multiple executives simultaneously, • Exposure to development workflows, submissions tracking, or slate management, • Experience creating visual materials (e.g., Canva, pitch decks, one-pagers), • Awareness of international television markets and co-production landscape Equal Opportunity Employer VICE Media is an Equal Opportunity Employer committed to building an inclusive workplace. We do not discriminate on the basis of any protected characteristic under federal, state, or local law.

Collaborate with other executive assistants and department coordinators to ensure alignment across the organization. This in-office role provides high-level administrative and strategic support to an Executive in Residence (EIR) within the Product and Technology leadership team. Coordinate meetings

It's fun to work in a company where people truly believe in what they're doing!.At BlackLine, we're committed to bringing passion and customer focus to the business of enterprise applications.Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and co

We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business mode

Assist with light office management tasks as needed.