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Job Description We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. Responsibilities: • Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups, • Draft and send professional, concise email communications (especially follow-ups), • Sit in on all calls and meetings, take notes, and track action items, • Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups, • Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams), • Track invoices, deposits, and assist in basic financial workflows, • Follow up and schedule with clients, agencies, and vendors, • Create decks, one-pagers, or summaries based on meeting content, • Monitor and manage communications across email, Slack, and other platforms, • 1+ years of experience in an administrative, operations, or assistant role, • Strong writing skills — especially in professional, persuasive email communication, • Highly organized, detail-oriented, and able to manage multiple tasks at once, • Comfortable sitting in on calls and synthesizing information clearly, • Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc., • Interest in social media, startups, and working in fast-paced environments, • Experience in or exposure to a marketing agency is a plus, • Can handle both professional and occasional personal assistant responsibilities Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance, • Opportunity for advancement, • Paid time off, • Parental leave, • Training & development Administrative Support: Manage and maintain the CEO's schedule, appointments, and meetings. Answer and direct phone calls, manage correspondence, and prepare documents. Organize and maintain reporting logs and CRM entries. Provide general administrative support to staff. Sales and Marketing Coordination: Assist in marketing material creation, data analysis, and event planning. Supervise call answering services, ensuring efficient lead qualification. Work with marketing agencies to maximize ROI on marketing spend, including Google Ads and other lead generation efforts. Project Management: Lead and assist in projects, including onboarding new vendors and subcontractors. Develop and maintain workflows in the project management system. Track project progress and ensure timely completion of tasks. Executive Assistance: Act as a point of contact between the CEO and internal/external stakeholders. Conduct research, prepare reports and presentations, and handle confidential information. Oversee regulatory filings and ensure compliance when needed. Assist with company acquisitions and other strategic initiatives. Financial Oversight: Work with accounting and bookkeeping personnel. Ensure maximum ROI on marketing spend. Utilize QuickBooks Online and other software for financial tracking and reporting. Additional Responsibilities: Onboard new vendors and subcontractors, including building out workflows and tracking progress. Supervise call answering services. Learn the company's products and services to effectively supervise call answering and other tasks. Assist with call qualification to ensure only the most qualified calls are scheduled. Work with marketing agencies to ensure they are maximizing resources for lead generation, including Google Ads. Identify opportunities for improvement and bring them to the CEO's attention. Qualifications Bachelor's degree required. 5-10 years of administrative/management/consulting experience preferred. Excellent experience with software, negotiating, and management skills. Excellent multitasking and analytical skills. Heightened level of initiative with a proven track record of building and taking extreme ownership of initiatives with proven results they can speak to. Strong organizational skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace and project management software. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Positive attitude and willingness to learn and grow with the company. Familiarity with sales, marketing, and construction/restoration industries is a plus. Experience with QuickBooks Online is a plus. Great attention to detail. Flexible work from home options available.

Job DescriptionSalary: $70k - $80k About Us American Exchange Group is an industry leader in fashion accessory products and brand management. By facilitating distribution to major retailers internationally for their globally recognized brands, custom private label brands, and exclusive licensed brandsincluding footwear, tech wearables, watches, jewelry, handbags, fashion accessories, home, and beautyAmerican Exchange Group raises the bar by disrupting the status quo with value and quality, while staying at the forefront of trends. Joining American Exchange Group means being part of a dynamic and diverse team where your contributions drive real impactand where theres always room to grow. If you're looking to be part of a company that blends heritage with hustle, were excited to meet you. Visit our website at Job Title:Executive Assistant Location:Onsite 5 days a week at our NYC HQ Summary: Reporting directly to the Executive Vice President (EVP), the Executive Assistant provides support in a one-on-one working relationship and serves as the primary point of contact for internal and external matters pertaining to the EVP. The Executive Assistant also serves as a liaison to senior management teams and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven and results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Primary Responsibilities: Executive Support • Completes a broad variety of administrative tasks for the EVP including: managing an extremely active calendar of appointments; creating reports; composing and preparing correspondence that is sometimes confidential; compiling agendas and documents for meetings., • Prepare agendas, take detailed meeting notes, and track action items., • Liaise with internal departments (Design, Merchandising, Retail, Marketing, Finance) to ensure seamless execution of EVP initiatives., • Support project management, ensuring deadlines are met and deliverables are tracked., • Assist with vendor and partner communications., • Organize files, reports, and maintain confidential records. Personal Assistance • Coordinate personal appointments, travel, and errands as needed., • Manage personal and household administrative tasks (events, reservations, special projects)., • Handle expenses, invoices, and budget tracking for both professional and personal needs. Qualifications: • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, • Very strong interpersonal skills, • Expert level written and verbal communication skills, • Demonstrated proactive approaches to problem-solving with strong decision-making capability, • Emotional maturity, • Highly resourceful team-player, with the ability to also be extremely effective independently, • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response, • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment, • Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements • Bachelor's degree preferred, • 3 + years of experience supporting C-Level Executives in entrepreneurial environments What We Offer • Comprehensive Health & Wellness Benefits, including medical, dental, vision, and supplemental insurance, • 401(k) Retirement Savings Plan with company match, • Generous Paid Time Off (PTO) and paid holidays, • Half Day Fridays with shortened hours during both Summer and Winter seasons, • Health Savings Account (HSA), • Flexible Spending Account (FSA), • Tax-free commuter benefits, • Exclusive employee merchandise discounts Salary: The anticipated base salary is $70k - $80k annually. Actual compensation will be determined based on a variety of factors including, but not limited to, experience, skills, education, internal equity, and location. This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements, management reserves the right to modify, add or remove duties as necessary. The compensation package is dependent on a number of factors, including, for example, experience, education, market data, and business needs.

Job Description Location: SUNY Westbury • We are hiring immediately for a full time HOURLY SOUS CHEF position., • Address: Old Westbury Board - 223 Store Hill Rd, Old Westbury, NY 11568 Note: online applications accepted only., • Schedule: Full time schedule. Sunday - Thursday. 12:00 pm - 8:30 pm. More details upon interview., • Requirement: Previous culinary experience is required., • Fixed Pay Rate: $24.00 per hour We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1464423. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Helps Executive Chef prepare and cook foods. Coordinates activities of cooks and other food-service associates. Assumes responsibility for kitchen and food-service associates in the absence of Executive Chef. Essential Duties and Responsibilities: • Cooks and prepares food following approved recipes and production standards. Ensures all deadlines are met based on production orders., • Supervises hourly food service associates. Includes interviewing, scheduling, payroll, training, counseling, participating in reviews and recommending disciplinary action, as appropriate., • Stores food in designated areas following all corporate, state and federal food safety and sanitation procedures., • Ensures proper food handling, presentation, portion control and maintenance of appropriate serving temperatures., • Maintains sanitation of equipment, supplies and utensils. Cleans workstation thoroughly before leaving area. Keeps display equipment clean and free of debris during meal service to comply with all sanitation, safety, production and merchandising requirements., • Interacts with customers to resolve complaints in a friendly, service-oriented manner. Relays relevant information directly to supervisor., • Demonstrates complete understanding of daily menu items and accurately explains them to associates and customers., • Keeps up with peak production and service hours., • Monitors inventory and deliveries of product and supplies. Tracks product production, consumption and waste. Informs supervisor when supplies or product are low. We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: • Opportunities for Training and Development, • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

Job DescriptionRequirements We are seeking a highly organized, professional, and detail-oriented Executive Assistant II to provide essential administrative and compliance support to the leadership within the Contract Services Unit of a major transportation and rail transit system. The successful candidate will be responsible for managing complex documentation workflows, ensuring regulatory compliance for contracts, and coordinating critical information between project managers, external consultants, and internal departments. This role requires exceptional proficiency in data management applications and a proactive approach to maintaining administrative efficiency. Key Responsibilities Executive and Contract Services Support * Contract and Document Management: Review contract packages for completeness, proactively research and obtain missing information, and prepare administrative correspondence such as award letters and other related documents. * Administrative Coordination: Coordinate with Agreement Project Managers and Task Leads to ensure all contract-related workflow items are completed accurately and on time, meeting all contractual obligations and unit standards. * Communication and Follow-up: Serve as a key point of contact, following up via email and phone with internal staff and external consultant firms to ensure the timely submission of required paperwork and documentation. * Filing and Records Maintenance: Maintain organized electronic file folders in SharePoint, Access, and Excel, and manage the electronic filing of all appropriate paperwork. * Audit and Tracking: Perform routine audits of contract documentation and develop new tracking spreadsheets as needed to ensure clear visibility and enhance administrative efficiency. Compliance and Documentation Management * Compliance Review: Review vendor documentation, including insurance certificates (COI) and data on MWBE (Minority/Women-owned Business Enterprise) participation, to ensure full regulatory compliance. * Audit Preparation: Organize and prepare comprehensive electronic file folders for internal and external audits, including organizing a large volume of supporting emails and documents. * Drafting Documents: Draft preliminary contract documents for review and final approval by the Manager of Contract Services or a duly authorized representative. Information System Management and Reporting * Platform Utilization: Run reports and update records within various proprietary platforms (e.g., B2G system, Contracts Database). * Insurance Processing: Submit insurance requests through the Risk Hub, review COIs, and coordinate with internal Risk Analysis staff and external vendors to swiftly resolve any open issues. * Financial Data Retrieval: Retrieve and review critical information from systems like AVM/SAP for audit support and general reporting purposes. * Reporting: Generate and present accurate monthly and/or quarterly reports from various applications, including the Contracts Database, with the ability to interpret and communicate key data points to management. Qualifications * Experience: A minimum of four (4) years of relevant professional experience supporting executive or managerial staff, ideally within a contract administration, compliance, or project management environment. * Technical Expertise: Expertise with desktop applications, especially the Microsoft 365 Office Suite (SharePoint, Access, Teams, Word, Excel, Outlook), and Adobe. * Organization: Exceptional organizational skills with proven experience managing complex documentation and high-volume workloads. * Independence and Quality Control: Must be able to work independently, manage and prioritize multiple assignments effectively, and rigorously quality control own work for accuracy. * Professionalism: Demonstrated ability to work well under pressure and maintain a highly professional demeanor at all times.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Competitive salary, • Flexible schedule, • Opportunity for advancement HERES WHY YOU WILL LOVE WORKING WITH US: • Flexible Schedules with Work/Life Balance, • Full-time or Part-Time, • Competitive Pay, • Overtime Pay, • Mileage Reimbursement, • Advancement Opportunities, • Center of Excellence - Training Center, • PPE SuppliesDay in the life of our Caregivers... • Companion Caregivers are really just companions. When they first arrive, they might do a safety check, help prepare meals, or pick out clothes for the day. You are a friend that plays games, runs errands, cleans up, and genuinely tries to make someone smile., • Our Personal Caregivers are going the next step and helping our seniors bathe, get dressed, and brush their teeth. They help them stay safe with medication reminders and general mobility around the house. Our companion Caregivers have certifications like CNA, HHA, or PCA. NJ Certification in Homemaker Home Health Aide is required. People who make great Caregivers... If you have experience caring for a family member or have been a full-time parent or homemaker, you can be a great Caregiver. If you worked in an assisted living facility, Skilled Nursing, Senior Home, or Senior Center as a Caretaker, you are just who we need. If you have been a teacher, child care worker, or you're retired and want to give back, apply now! We want to talk to you if you have certifications like Certified Nursing Assistant, Home Health Aid, and Personal Care Aid. Must be eligible to work in the US Must be at least 18 years old ** We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local laws.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Competitive salary, • Flexible schedule, • Opportunity for advancement HERES WHY YOU WILL LOVE WORKING WITH US: • Flexible Schedules with Work/Life Balance, • Full-time or Part-Time, • Competitive Pay, • Overtime Pay, • Mileage Reimbursement, • Advancement Opportunities, • Center of Excellence - Training Center, • PPE SuppliesDay in the life of our Live-In Caregivers..., • Live-In Caregivers provide essential daily support and companionship to seniors in their homes. You may help with meal preparation, safety checks, personal care, medication reminders, and light housekeeping all while offering genuine comfort and friendship. Were especially interested in applicants with certifications like: • Certified Nursing Assistant (CNA), • Home Health Aide (HHA), • Personal Care Aide (PCA) Must be eligible to work in the US Must be at least 18 years old ** We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local laws.

Job Description POSITION: Executive Assistant, Finance Department REPORTS TO: Vice President for Finance STATUS: Full-time, Exempt RANGE: $65,000 - $75,000 SUMMARY: Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller. This role ensures smooth operation of the Finance Department by managing administrative workflows, coordinating communication, handling mail and deposits, and assisting with financial documentation and reporting tasks. The position requires strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel and PowerPoint. The ideal candidate is comfortable working with financial information, drafting reports or presentations, and communicating directly with financial institutions and internal departments. Responsibilities include: • Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department., • Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs., • Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries., • Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications., • Process incoming and outgoing mail; ensure timely routing and tracking of key documents., • Receive, organize, and record checks and cash for deposit per internal controls and finance policies., • Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping., • Coordinate departmental meetings, including agendas, materials, and minutes., • Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information., • Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources., • Track and follow up on outstanding items and communications across the department., • Bachelor’s degree in business, finance, administration, or a related field., • Three or more years of administrative experience, preferably in a finance, business, or higher education setting., • Proficiency in Microsoft Office Suite, including Excel and PowerPoint., • Strong organizational, written, and verbal communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Detail-oriented and dependable, with the ability to manage multiple priorities., • Comfortable communicating with banks and external partners in a professional manner., • Demonstrated ability to use technology to streamline and improve office operations., • Experience working in a Finance, Accounting, or Budget office., • Familiarity with Ellucian Colleague, Workday, or similar ERP systems. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Flexible schedule Rubber & Silicone Products has been a manufacturer of various rubber and silicone products for over 60 years. We are looking for a dependable individual who is willing to learn various office duties. We are willing to train the right person. This is a full-time position, 40 hours per week, Monday - Friday from 7:45 am to 4:15 pm. JOB RESPONSIBITIES: Filing paperwork as necessary Entering customer order and shipping product to customers Sending purchase orders to different vendor Following up with vendors on status of order Updating customers on status of orders Answering phone along with talking to customers JOB QUALIFICATIONS: Strong organization skills Previous experience with Excel and Word Previous experience with FedEx and UPS

Job Description BURKE+CO. THE GIST: Our client, a well-backed AI start up, seeks an impressive Executive Assistant to support their Chief of Staff. This role will expertly handle all of their day to day administrative needs, establish new processes, and act as an extension of the company. The ideal candidate has experience supporting leadership at a hypergrowth tech company and/or fast-moving startup. This is an amazing opportunity to join an exciting, cutting-edge company as they embark on their upwards trajectory! THE NITTY GRITTY: • Act as an extension of the Chief of Staff & company with professionalism & polish, • Expertly prioritize their time, oversee calendar management, organize meetings, and address scheduling conflicts, • Coordinate travel and prepare itineraries, • Manage email inbox and respond to internal & external communications with a sense of urgency & professionalism, • Assist with recruiting efforts, schedule interviews, and interact with candidates, • Plan company events, offsites, and meetings, • Keep track of projects, note important action items, and send corresponding follow-ups, • Prepare presentations and meeting materials, • Track and process expenses, • Assist with various tasks and projects, as needed THE ESSENTIALS: • 2+ years of experience as an Executive Assistant, • Experience working at a startup or hypergrowth tech company required, • Self-starter with the ability to thrive in a high-growth environment, • Strategic & process-oriented mindset, • Clear & concise communication style, • Superb organizational skills, • Adaptable nature and ability to shift priorities as needed THE CHERRY ON TOP: • Opportunity to join a well-funded startup as they scale to the next level, • Work alongside a bright & innovative team! LOCATION: New York City – Flatiron District (Onsite) COMPENSATION: $120k - 160k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!)

Job Description Sesame Workshop is looking to hire an Executive Assistant for our Marketing & Communications team. This active role directly supports the Senior Vice President of Marketing and the Senior Vice President of Communications & Public Affairs, along with supporting department-wide special projects and administrative needs, including managing schedules, travel, correspondence, contracts, and more. The Executive Assistant will also support various meetings and internal and external events and communications needs. This individual plays a significant role in representing leadership and the team internally and externally and must be skilled in managing multiple tasks and conflicting priorities with accuracy, attention to detail, and discretion when dealing with confidential information. This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing. Primary Responsibilities: • Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts, • Direct and handle urgent and/or sensitive correspondence with discretion, • Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs, • Manage general follow-up and generate reminders to effectively meet deadlines and commitments, • Project manage special department initiatives and a range of special projects, • Arrange occasional domestic and international business travel, • Prepare expense reimbursement and other required reports, • Prepare occasional briefing documents, presentations, and reports for meetings or events, • Contract external vendors, • Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs, • Procure premiums and assist with mailings, • Perform other administrative tasks, as assigned, • 5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred, • Ability to maintain confidentiality and handle sensitive correspondence, • High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management, • Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability, • Strong multi-tasker with excellent organizational skills and keen attention to detail, • Ability to work under pressure in a fast-paced environment and effectively take direction, • Collaborative team player, willing to pitch in wherever needed, • Self-starter capable of owning and proactively managing multiple projects at a time

Job Description Who are we? Fulcrum Digital is a leading business platform and digital engineering services company. We partner with global companies from diverse industries: fintech, insurance, higher education, and e-commerce. Founded in 1999, Fulcrum Digital has 1300+ employees, empowering 100+ global clients from its facilities in the US, LATAM, Europe and India. With expertise in digital transformation, machine learning and emerging technologies, we offer a consulting-led, integrated suite of enterprise-grade software products, services, and solutions. The Role: On-site (4 times per week) Iselin, NJ Salary range 22/h -30/h Contract to hire (6 months to hire) We are looking for a proactive and highly organized Administrative Assistant to support our team with daily administrative and operational tasks. The ideal candidate will ensure efficient office operations, provide professional support to staff, and assist in maintaining effective communication across the organization. What you’ll do? • Manage schedules, appointments, and travel arrangements for team members and/or executives., • Handle phone calls, emails, and correspondence in a timely and professional manner., • Organize and maintain physical and digital filing systems., • Prepare, format, and edit documents, reports, and presentations., • Assist with expense reports, invoices, and basic bookkeeping tasks., • Coordinate meetings, including preparing agendas, taking minutes, and following up on action items., • Monitor office supplies and place orders when necessary., • Serve as a point of contact for internal teams, clients, and vendors., • Support HR, finance, and operations teams with administrative tasks as needed., • Contribute to office events, culture initiatives, and employee engagement activities. Requirements • Proven experience as an Administrative Assistant, Office Coordinator, or similar role., • Strong organizational and multitasking abilities with attention to detail., • Excellent written and verbal communication skills., • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace., • Ability to handle confidential information with discretion., • Strong problem-solving skills and ability to work independently., • High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

Job Description The Executive Assistant’s primary role is to be ‘right hand person’ to the General Manager of the North America region. The ideal candidate will need to understand and manage prioritization of meetings, workload and recommend and administer effective meeting cadence across the local NA Leadership team and external suppliers/retailers. The role requires a firm understanding of the dynamics of the business and its individual departments, priorities, people, and strategies. The ideal candidate will have excellent organizational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment. Reporting To General Manager, NA Role Accountabilities Calendar & Inbox Management • Accountable for the management of General Manager’s calendar and inbox, ensuring time is managed effectively by understanding daily and weekly priorities, • Determine General Manager priorities; make judgement calls on appointments and meetings to maximize reach and impact, • Strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance, • Proactively anticipate conflicts as new priorities arise and adjust calendar as needed, • Prioritize inbox, looking ahead to ensure all pre-read and meeting agendas are received, action items are complete, and incoming request are prioritized and surfaced regularly Travel & Expenses • Manage T&E budget, • Coordinate and book international trips and time with regional teams in store, • Support for Global team gatherings and agendas, • Raise necessary Pos and liaise with the Global Finance Team to ensure timely processing of invoices Project Management • Take detailed notes during meetings to support key internal and external projects, • Support creation of presentations and delivery of briefing notes to leadership, • Assist in large scale North America corporate events Key Relationship Management • Identify needs and create efficiencies for General Manager, • Partner with global Executive and Administrative support to align on priorities and calendar management, • 3+ years of experience in administrative support of at least 1 key leader, • Proficiency in Microsoft Office Suite, • Proven ability to convey complex messages succinctly and convincingly, • Exemplary written and verbal communication skills, • Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents, • Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs Why join us? Base Salary Range: $80,000-90,000** • Generous staff discount to use on all products, • Access to Tilbury Treats – our very own rewards platform allowing you to save money and gain ‘money can’t buy’ discounts on anything from gym memberships to cinema tickets, • Medical, dental, and vision benefits, • Commuter Benefits (Pre-tax), • Flex Spending Account (FSA), • Employee Assistance Program (EAP), • 401(k) with Company match, • Paid Time Off, • Birthday PTO Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!

Job DescriptionDescription: Summary The Executive Assistant will ensure the most efficient use of the executives' time as well as act as the liaison between the Chief Executive Officer and other staff. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics required for the Chief Strategy Officer and the New York office. This position will be based in New York City. Requirements: Key Job Responsibilities • Manage calendar and prioritize appointments with the Chief S Officer and All staff meetings., • Understand the scheduling needs of the Chief Executive Officer and ensure the calendar is up to date., • Act as gatekeeper and primary point of contact between internal staff and visitors, as required., • Be responsive, greet and properly direct all clients and guests upon arrival to the New York office., • Ensure that the New York office is appropriately equipped with office supplies, breakroom supplies, and the shared spaces are kept tidy., • Coordinate conference rooms and meal arrangements for internal and external meetings., • Prepare expense reports and track reimbursements on a reoccurring basis for Chief Executive Officer, Chief Strategy Officer, and Chief Legal Officer., • Assist Vice President of Human Resources with onboarding new employees in Paylocity., • IT coordination – approve IT requests from Electric via TEAMS or email. Support onsite IT visits to the office., • Manage facilities requests in New York office, work with facilities manager on requests as needed., • Work with security to request new badges for new employees in NYC office and troubleshoot any badge issues., • Manage Radial Power Linked In page with company updates., • Website management: work with website developers on updates for Radial Power website. Manage the company’s general email inbox, • Manage packages, physical mail and correspondence, • Approve invoices for accounting as needed., • Coordinate agendas for weekly leadership meetings., • Develop relationships with executive contacts, and gain recognition as a team resource., • 3+ years of relevant executive assistant experience., • Experience in a role that requires a high level of discretion with confidential information., • Bilingual preferred., • Strong communication skills, both written and verbal., • Notary preferred., • Excellent professional demeanor with the ability to work with a wide range of levels and management., • Keen attention to detail., • Must possess strong organizational skills., • Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize., • Good judgment, discretion, and strong discipline., • Team player, self-starter. The Executive Assistant may be required to endure the following physical activities, environmental conditions, and physical demands: • remain in a stationary position, often standing or sitting for prolonged periods,, • moving about to accomplish tasks or moving from one worksite to another,, • adjusting or moving objects up to 20 pounds in all directions,, • repeating motions that may include the wrists, hands and/or fingers, and, • assessing the accuracy, neatness and thoroughness of the work assigned.

Job DescriptionThe Windfall is partnering with a Nutrition Start Up that is seeking to hire an Executive Assistant. As the Executive Assistant, you will be an indispensable partner to the Co-Founders, ensuring they—and the broader Executive Department—operate at peak efficiency. You will be the orchestrator behind the scenes: managing complex calendars, anticipating needs before they arise, and ensuring every detail is flawlessly executed. You pride yourself on precision, proactivity, and follow-through. You notice what others miss, close every loop, and thrive on bringing order to complexity. Scheduling and organization are not just tasks to you—they’re a craft you take pride in. In this role, you’ll shape the firm's corporate cadence, coordinate critical meetings and events, and act as a trusted extension of the Co-Founders in interactions with employees, board members, and external partners. This role is ideal for someone highly organized, solutions-oriented, and energized by making the people around them more effective. You’ll balance independent ownership with close collaboration, staying attuned to the fast-moving needs of a growing company. Because the role is dynamic, you must bring strong business judgment, exceptional communication skills, and the ability to interact seamlessly across functions. Flexibility, adaptability, and a consistent in-office presence (Monday-Thursdays, 4 days per week in office, WFH Fridays) are essential. Daily hours in office are 9:00am-5:00pm with the flexibility to work overtime as needed. ROLE & RESPONSIBILITIES (60%) Scheduling Excellence • Own and manage complex Co-Founders’ calendars with precision, balancing competing priorities and using sound judgment to make tradeoffs., • Act as the gatekeeper and steward of time—protecting focus, prioritizing urgent matters, and providing clarity and context for all scheduling decisions., • Coordinate and execute key company meetings and events including Board meetings, leadership sessions, all-hands, performance reviews, founder 1:1s, and internal celebrations., • Partner closely with other Executive Assistants to maintain alignment., • Maintain and continually refine the firm's corporate calendar, ensuring accuracy and anticipating cyclical planning needs., • Prepare meetings end-to-end: set up rooms, test AV, manage screensharing, greet visitors, coordinate meals, and oversee logistics.(20%) Executive Department Support, • Participate in meetings as a second set of eyes and ears—capturing notes, ensuring follow-ups are tracked, and driving accountability., • Support execution of priority Exec Dept. projects such as company-wide retreats, quarterly town halls, and culture-building events., • Develop polished materials including decks, templates, documents, and spreadsheets that are error-free and thoughtfully designed., • Process expenses, support monthly financial reviews, and ensure administrative workflows run smoothly., • Maintain accurate contacts databases and support ongoing stakeholder communications., • Provide administrative support as needed: routing agreements, managing signatures, preparing links, and maintaining well-organized files.(20%) Co-Founder Enablement, • Anticipate Co-Founders’ needs for meetings, events, and travel—building itineraries, gathering prep materials, coordinating meals, and ensuring readiness., • Build trusted relationships with internal team members, external partners, board members, and investors—representing the Co-Founders with professionalism and tact., • Support external engagements including press interviews and partner meetings, ensuring seamless preparation and execution., • Coordinate travel and logistics while keeping a close eye on efficiency and costs.Skills & Qualifications, • Experienced Executive Assistant with +10 years supporting C-Suite executives, board members, and investors, at a >200 person high-growth company, • Exceptional attention to detail: nothing slips past you. You take pride in flawless execution and view scheduling and coordination as high-value work that enables organizational success., • Ultra-organized & reliable: you thrive in complexity, juggle multiple priorities with ease, and always follow through., • Superior communicator: clear, tactful, and adaptable in both written and verbal communication. You can navigate nuance with diplomacy and confidence., • Proactive problem-solver: resourceful and always a few steps ahead, you anticipate challenges and offer solutions before they’re needed., • High integrity & discretion: you are trusted with sensitive information and consistently exercise sound judgment., • Calm under pressure: you excel in a fast-paced, dynamic environment without sacrificing accuracy or quality., • Team-oriented with strong EQ: you build relationships easily and enjoy supporting others’ success while enhancing the overall employee experience., • Tech-savvy: proficient in Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend, and other workflow tools., • Design & presentation skills: skilled at building professional decks and materials that align with brand standards., • In-office presence: able and willing to commute to the NYC office 4 days a week.REQUIREMENTS, • 8+ years prior EA experience out of finance, consultancy or tech supporting C-Suite, • Bachelor Degree #ZR

Job Description Personal Assistant to CEO 25-30 hours/week Key Responsibilities David Gold, CEO of Global Health Strategies, is seeking a highly organized individual to help manage his personal, family, and household responsibilities, with an additional component that supports aspects of his professional role. This position encompasses responsibilities in three main areas: • Household Management, • Family Support, • His youngest daughter’s educational, social, extracurricular, and health activities are well organized and up to date., • Household logistics such as supplies, a new apartment search, and an upcoming renovation are managed effectively., • Record-keeping, bills, and financial matters are handled in a timely and accurate manner., • Family trips, vacations, and activities are thoughtfully planned and coordinated. Some of the key activities of this position include: Household • Oversee upkeep, maintenance, and scheduling for home and rental properties, including opening and closing the family’s Fire Island residences., • Ensure family IT and video equipment is properly maintained and functional., • Assist in locating and securing a new apartment in New York City., • Work with contractors to manage renovation projects for a second apartment., • Support the hiring and coordination of a part-time chef., • Manage grocery shopping, household errands, and inventory tracking., • Oversee maintenance of family automobiles, including inspections, servicing, and fueling., • Organize and pay household bills, including utilities, insurance, and other recurring expenses., • Support annual tax filings by gathering and organizing documents and liaising with the family’s personal tax accountant., • Maintain and organize personal files, including electronic filing systems., • Plan and coordinate family vacations and travel in collaboration with a travel agent., • Organize school paperwork, schedules, and calendars for David Gold’s sixth-grade daughter., • Coordinate extracurricular activities in partnership with her parents., • Support planning and logistics for her Bat Mitzvah in January., • Organize social and holiday dinners for friends and extended family., • Schedule and manage medical, dental, orthodontic, and other health appointments for David Gold and his daughter., • Coordinate and plan social and educational activities for the youngest daughter., • Research, purchase, and coordinate gifts for birthdays, holidays, and special occasions., • Coordinate personal and professional responsibilities to ensure seamless scheduling., • Assist with occasional work-related tasks., • Proven experience as a personal or administrative assistant., • Excellent organizational skills, attention to detail, and ability to multitask effectively., • Experience managing household and family logistics., • Honest, trustworthy, reliable, punctual, and discreet; capable of handling confidential information with integrity., • Energetic yet even-tempered, adaptable to the needs of a large extended family, with a positive outlook and sense of humor., • Proficiency with technology and office software, including Microsoft Office Suite and Google Workspace (calendars, invites, Google Drive, Dropbox, etc.)., • Flexibility to adjust schedule during the week and, on rare occasions, on weekends with advance notice., • Demonstrated ability to exercise sound judgment and take initiative., • Strong skills in system creation and organizational management.

Job Description Position: Executive Assistant/Coordinator (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Executive Assistant/Coordinator: This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team! Responsibilities for Executive Assistant/Coordinator: • Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports., • Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs., • Assist with preparing materials for presentations and conferences., • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications, • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, • Assist with calendaring and scheduling requests (domestic & international), • Organize and facilitate conference and video calls, • Prepare engagement letters and new matter memos for new clients and matters, • Assist with new-business conflicts process, • Bachelor's Degree preferred, • 3+ years of related experience in a law or professional services firm, • Proficiency with Microsoft Excel, Word, and PowerPoint, • Demonstrates effective interpersonal and communication skills, both verbally and in writing, • Ability to work independently JMaacf1SDa

Job Description Position Summary Our client, a non-profit academy is a leading overseas center for independent studies and advanced research in the arts and humanities. A privately funded institution, the Academy relies on the generous support of individuals, foundations, and corporations to support innovative artists, writers, and scholars in generating new ideas together in a dynamic international community. The Executive Office and Board Relations Manager plays a critical role in supporting the office of the President/CEO and Board of Trustees by ensuring the smooth functioning of the Executive Office and overseeing board operations. This role combines high-level executive support, board meeting coordination, and office management. The ideal candidate will be detail-oriented, discreet, responsive, and proactive — capable of managing multiple priorities with professionalism and poise. Key Responsibilities Executive Support (45%) Manage the President’s calendar, including scheduling internal and external meetings across multiple time zones Coordinate all aspects of the President’s travel, including flights, accommodations, ground transportation, and meeting logistics; ensure itineraries are well-organized, contingency plans are in place, and travel runs smoothly Work closely with the Chief of Staff to ensure consistent, high-quality support of the Executive Office including preparation of briefing materials and adjusting scheduling, communications, and task management in response to evolving needs and priorities Support the President with administrative needs to enable more efficient use of his time Board Relations (45%) Organize logistics for all Board of Trustees and board committee meetings, both virtual and in-person Schedule committee meetings in coordination with trustees and senior staff Prepare, distribute, and archive agendas, minutes, and meeting materials Attend all board and committee meetings to take minutes and provide administrative support Maintain the board calendar and contact lists Office Management (10%) Manage New York office needs, including coordinating stationery, office, and kitchen supplies; coordinating with IT and equipment vendors; coordinating with the Academy’s landlord on building issues, including temperature, maintenance, repairs, building access, and security. Manage reception desk and area, including handling phone and front door calls; receiving and assisting visitors; directing deliveries and vendors; handling postage meter and incoming/outgoing mail and packages generally maintaining organization and printed materials in area. Assist with the onboarding/offboarding of employees (primarily systems access and laptop set up) Assist with Academy events as needed, including galas and other donor events. Qualifications Bachelor’s degree and at least 5 years of relevant experience as an Executive Assistant Demonstrated experience managing executive calendars and coordinating high-level meetings Exceptional writing, editing, and note-taking skills, with a demonstrated ability to synthesize complex discussions into clear, concise, and accurate written materials; trusted to produce high-quality communications that reflect institutional tone and priorities Outstanding interpersonal skills with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines Impeccable attention to detail and accuracy Discretion and sound judgment handling sensitive information Ability and willingness to work occasionally work evenings and weekends Proficiency with Microsoft Office Suite, Zoom, and other conferencing technologies Attributes for Success Professionalism and confidence in interfacing with trustees, senior leaders, and external partners Ability to represent the President’s office in a professional, gracious, flexible, and generous manner A calm, solutions-oriented approach to problem solving Responsiveness and reliability; able to address needs and follow up promptly, often on tight timelines Strong sense of ownership and follow-through Ability to work independently while also collaborating effectively across departments Commitment to the mission and values of AAR The compensation for this role is between $75,000 and $85,000. BENEFITS Health Coverage: Medical, dental, and vision insurance Life and Disability Insurance: Employer-paid life insurance, as well as long-term and short-term disability coverage Flexible Spending Accounts (FSA): Pre-tax options for healthcare and dependent care expenses Telemedicine Services: Convenient access to virtual care Retirement Plan: A 403(b) retirement plan with generous employer match Paid Time Off: Generous paid time off, including vacation, holidays, and sick leave Additional Voluntary Benefits: A variety of optional benefits to meet individual needs Attendance: We value a healthy work-life balance and currently offer a work schedule of four days in-office and one day of remote work.

Job Description Job Title: Executive Assistant Location: New York, NY | Full-time | In-office hybrid preferred About Jacmel Partners Founded in 2015, Jacmel Partners is a leading minority owned alternative investment management firm investing across Middle-Market Private Equity and major infrastructure projects. As we enter an exciting phase of growth and active fundraising, we are seeking a high-performing Executive Assistant to support our senior leadership team. Position Overview Jacmel Partners is looking for a proactive and detail-oriented Executive Assistant to serve as a strategic partner to our team. This role is critical in ensuring the smooth execution of investor meetings, internal operations, and external communications during our fundraising period and beyond. This position will report directly into the CEO, C-Suite and VP staff at Jacmel Partners. Key Responsibilities • Calendar & Meeting Management: Manage complex, dynamic calendars across multiple time zones. Coordinate internal and external meetings with LPs, advisors, portfolio companies, and service providers., • Investor Relations Support: Assist with fundraising logistics including LP scheduling, CRM updates, data room coordination, and follow-ups., • Travel Coordination: Book and manage detailed travel itineraries for roadshows, conferences, and investor meetings for multiple executive team members., • Office & Project Support: Serve as a hub for team operations—manage supplies, organize events, and support ad hoc project execution., • Confidentiality & Discretion: Handle sensitive materials and information with the utmost professionalism.Ideal Candidate Profile, • 3–7 years of experience supporting C-suite or senior executives, ideally in private equity, investment banking, or high-growth environments, • Minimum 3 year’s experience booking and coordinating travel and reservations for team members with heavy travel needs, • Impeccable attention to detail, with the ability to anticipate needs of executive team members, • Highly organized and resourceful, with exceptional attention to detail, • Strong verbal and written communication skills, • Ability to multitask and thrive in fast-paced, high-stakes settings, • Proficient in Microsoft Office Suite, Google Workspace, and CRM tools (e.g., Affinity, Salesforce), • Mission-aligned and excited by the impact focus of Jacmel’s work Powered by JazzHR MjKASzcZoF

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and help manage and prioritize his time effectively and maintain key relationships. Interact with high-level government officials and industry executives, support team and be capable of cultivating productive working relationships across ESD. Experience navigating complicated internal systems and processes and exhibit resourcefulness and creativity. Ability to thrive in a fast-paced environment guided by a strong sense of mission, a must. WORK PERFORMED: • Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs., • Manage the flow of documents to the SVP for review, approval, or signature., • Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and providing administrative support for governance meetings., • Determine priority of matters of attention for the SVP; redirect matters to staff to handle, or handle matters personally, as appropriate., • Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up., • Compose and prepare letters relating to routine correspondence for the SVP’s signature., • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials., • Prepare, reconcile, and submit expense reports., • Answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years direct relevant experience supporting executives may be substituted. Relevant Experience: 4+ years’ experience supporting a senior executive or team. Knowledge required: Excellent written and verbal communication skills, including editing and proofreading skills, exceptional time-management and organizational skills and the ability to prioritize competing deadlines. Detail-oriented, with a view toward anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships and handling confidential information with discretion. Excellent computer skills, including the Microsoft Office Suite

Job DescriptionAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We’re a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core ResponsibilitiesExecutive & Administrative Support * Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. * Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. * Coordinate meetings and presentations with both internal teams and external partners * Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management * Maintain and organize key contacts, from clients to media partners to personal relationships * Ensure follow-ups are completed and tracked across departments * Handle all communication with the utmost professionalism and discretion Sales & Client Coordination * Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients * Oversee barter accounts, managing deliverables and client communication * Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support * Assist with podcast recordings, ad placements, and content coordination * Learn and utilize internal systems to support sales and communication tracking * Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management * Identify opportunities to improve workflows, internal communications, and organization * Implement systems and processes to improve efficiency at the executive level * Take initiative and ownership of special projects from start to finish Personal Support * Provide trusted assistance with personal appointments, errands, and scheduling * Maintain discretion while managing both professional and personal priorities Miscelleaneous * Complete any other tasks/asks from the President What We’re Looking For * 3+ years of executive-level support, ideally in media, communications, or a fast-paced business * Calendar, inbox, and contact management skills * Strong written, verbal, and interpersonal communication abilities * Highly organized with superb attention to detail and follow-through * Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products * Self-starter mindset with a strong sense of ownership * Grace under pressure and the ability to juggle competing priorities * High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? * Work directly with the Founder of NYC’s top community media company * Partner with high-level executives and decision-makers across the organization * Gain insider experience in sales, media, events, marketing, and operations * Be part of a fast-paced, mission-driven team shaping the voice of New York * Room for growth, mentorship, and learning across the business

Job Description Who we are: For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. Your role As an Executive Assistant at Global Relay, you will play a key role in supporting our commercial leadership team, with a dual focus on the EVP of Americas Sales and the Head of Global Presales. This position is pivotal in keeping operations running smoothly and ensuring that two of our most critical functions — Sales and Presales — operate with focus, efficiency, and impact. You will manage a variety of administrative, scheduling, logistical, and operational tasks while serving as a trusted partner to senior leadership. Your work will directly contribute to business goals and strategy, helping executives drive Global Relay's continued growth. Your responsibilities • Executive & Administrative Support, • Handle essential day-to-day administrative tasks, including organizing files, managing invoices, expenses, and communications, • Act as a liaison between senior executives (including C-suite, directors, and VPs) and staff members, ensuring effective flow of communication and requests, • Maintain confidentiality and discretion in handling sensitive information, • Scheduling & Coordination, • Manage complex calendars, resolve conflicting priorities, and optimize executives' time management, • Coordinate domestic and international travel logistics, including flights, accommodations, and documentation, • Organize and prepare agendas for meetings, record minutes, track action items, and follow through on deliverables, • Operational & Project Support, • Partner closely with Finance, Marketing, Sales, and other teams to ensure smooth operations, • Support preparation of executive-level presentations, reports, and documents that are professional, compelling, and aligned with company goals, • Conduct research, analyze data, and prepare summaries and insights to aid executive decision-making, • Assist in planning and executing key events such as customer briefings, sales kickoffs, and marketing initiatives, • Minimum of 2 years' proven experience in an administrative or executive assistant role (experience in B2B environment strongly preferred), • Experience supporting senior management and C-suite executives, • Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with Salesforce or CRM tools is an asset, • Strong written and verbal communication skills with exceptional attention to detail, • Highly organized with excellent time management, able to manage multiple competing priorities, • Proactive, adaptable, and thrive in a fast-paced, high-growth environment, • Comfortable working independently as well as collaboratively across teams and functions Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background. The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching. For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team! Base salary range$70,000—$90,000 USD What you can expect: At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home. To learn more about our business, culture, and community involvement, visit .

Job Description JOB PURPOSE: The Executive Administrative Assistant will be responsible for effectively supporting the executi director and contributing to the overall success of the organization. This multifaceted role demands a diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit They will be expected to anticipate the needs of the executive director, handle sensitive information with discretion, and represent the organization professionally in all interactions. In addition to providing administrative support, the Executive Administrative Assistant will play a key role in special projects, coordinating efforts across departments, conducting research, and preparing reports. The successf candidate will be a self-starter with a strong work ethic and a commitment to excellence. RESPONSIBILITIES: The Executive Administrative Assistant will provide high-level administrative support to the executive team and manage a wide range of complex and confidential projects. This role requires exception organizational skills, attention to detail, and the ability to work independently and proactively. ● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong relationships, and coordinating their involvement in key activities. This includes preparing comprehensive reports, organizing and facilitating engaging board meetings, retreats, and targeted training sessions to enhance their effectivenes ● Calendar and Schedule Management: Efficiently manage the calendars of the executive te ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings, and complex travel arrangements, taking into account priorities, deadlines, and potential conflict ● Document Preparation and Editing: Produce high-quality correspondence, reports, presentations, and other documents that are clear, concise, and error-free. Meticulously edit and proofread materials to ensure they meet the highest standards of professionalism and accuracy. ● Meeting Coordination and Support: Coordinate and provide comprehensive support for meetings, including preparing agendas, distributing materials, taking accurate minutes, and diligently tracking action items to ensure follow-through and timely completion. ● Research and Briefing: Conduct thorough research on a variety of topics to gather releva information and insights. Prepare comprehensive briefing materials that enable the executi team to make informed decisions and effectively address key issue ● Special Project Management: Oversee and manage special projects from inception to completion. This includes meticulous planning, coordinating with internal and external stakeholders, effectively managing resources, and closely monitoring progress to ensu successful outcomes. ● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia when handling sensitive information and documents, ensuring that privacy and security are consistently upheld. ● General Administrative Support: Provide essential administrative support to ensure the smooth operation of the office. This includes professionally answering phones, efficiently managing correspondence, maintaining organized files, and performing other administrative tasks needed. ● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as assigned, demonstrating a willingness to contribute to the overall success of the team and organization. QUALIFICATIONS: ● Three to five years experience effectively supporting an executive direc ● A bachelor's degree or higher in business administration, management, or a related fiel ● Certification in project management, event planning, or executive assistance is a plu REQUIRED SKILLS/ EXPERIENCE: ● Strong organizational and time management skills: The ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines is essential for success in this role. ● Excellent communication and interpersonal skills: The ability to communicate effectively wi individuals at all levels of the organization, both verbally and in writing, is crucial. ● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill essential for managing schedules, preparing reports, and handling other administrative tasks using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and Powerpoint presentations. ● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly and effectively is important for anticipating and addressing potential challenge ● Discretion and confidentiality: The ability to handle sensitive information with discretion a maintain confidentiality is paramoun ● Experience in project management or event planning: Prior experience in managing projects or events can be a significant advantage, demonstrating the ability to handle complex tasks a coordinate with multiple stakeholders. Ultimately, the Executive Administrative Assistant will possess a combination of strong educational qualifications, relevant skills and experience, and a passion for supporting the executive director achieving their goals. REPORTS TO: ● Executive Director PRE-EMPLOYMENT REQUIREMENTS: ● Three (3) reference checks are required. ● Obtain mandated reporter training certificate (every two years) and complete other requir Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training. ● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may apply). ● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health and safety trainings. ● Ability to pass a Comprehensive Background Clearance through the following: ○ Department of Health and Mental Hygiene (DOHMH) ○ Indentogo ○ Department of Education Fingerprinting Screening ○ NYS Central Registry ○ Sex Offender Registry Clearan ○ SEL check

Job DescriptionSalary: $60,000.00- $75,000.00 ABOUT US Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 30 million meals and reinvested more than $142 million into local economies. Our work falls into three core areas: • Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where theyre needed most., • Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like., • Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all. SUMMARY The Executive Assistant will partner with the Chief Program Officer to provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, travel, and ad hoc projects. In our agile environment, your role extends beyond core duties it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives. RESPONSIBILITIES: • Prepare the Chief Program Officer for internal and external meetings and events with various stakeholders: help with scheduling, meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials., • Manage the Chief Program Officers calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs., • Support the Chief Program Officers email inbox, coordinate scheduling and calendar management, and manage the content and flow of information., • Draft emails, letters, reports, and other correspondence on behalf of the Chief Program Officer., • Advise the Chief Program Officer of time-sensitive and priority issues, ensuring proper follow-up., • Provide executive-level administrative support to the Chief Program Officer., • Perform and support special projects/programming., • Support community outreach activities (ie. Coordination and participation in tabling events, volunteer days, site visits), • Track and report the progress of ongoing Rethink tasks and initiatives to meet deadlines and deliverables., • Assist in project planning, • Provide project updates and milestone reports to the CPO., • Other duties as assigned. QUALIFICATIONS: • Bachelors degree or equivalent experience., • Excellent analytical, communication (written and verbal), and project management skills., • Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills., • Proficiency with office productivity tools and an aptitude for learning new software and systems, • Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence., • Highly organized, strong follow-through, and excels at thinking proactively., • Ability to work collaboratively within an organization., • Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact., • Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills., • Takes a solutions-based, collaborative approach to drive change in work and navigate challenges., • Quick learner, eager to continually strengthen their understanding of Rethinks work., • Proficient in Google Workspace;, • Experience with ideal to know Tableau, Adobe Photoshop, Canva, CRM, Squarepace, and other social media platforms is a plus, • Must embrace the mission and core values of Rethink Food. WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of - Inventiveness:At our core, we are relentlessly curious about solving problems. As our name suggests, were a team of creative thinkers, but were also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change. Vulnerability:Guided by an always be better mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame we just want to be sure were always doing the right thing. Thoughtfulness:Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We dont pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive. Kindness: At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way we are all about just being kind COMPENSATION The annual salary range for this position is $60k - $75k, depending on experience and education. We also offer a complete benefits package including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan, and a progressive parental leave plan. HOW TO APPLY While a degree, certification, and work experience are a plus, we recognize that other life and work experiences may also prepare you for this role. Additionally, research has shown that women and people from underrepresented groups may not apply for jobs if they do not meet 100% of the job qualifications. Please know that no candidate has 100% of the listed job qualifications. Therefore, we encourage you to apply for this position if you believe you can complete the responsibilities. Applications will be reviewed on a rolling basis. However, we have an immediate need to fill the position. Please submit your application online. Rethink Food is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Responsibilities: * Provide administrative support including complex calendar management and scheduling across time zones * Coordinate domestic and international travel, including itineraries, reservations, and logistics * Manage expense reporting and reconcile reimbursements in a timely manner * As

Our client, a growing private equity firm, is seeking an Executive/Personal Assistant to the CEO to join their company. Responsibilities: * Provide high-level administrative and personal support to the CEO, managing both professional and private matters with discretion. Plan and manage family and pe

JOB SUMMARY The Executive Assistant will provide high-level administrative support to three senior-level executives.The ideal candidate will have proven experience supporting senior leadership, managing complex schedules, coordinating travel, and handling confidential information with discretion.Thi

Job Description Location: New York, NY Schedule: Monday–Friday, 9:30 AM to 5:30 PM A highly regarded law office in New York City is seeking an experienced Legal Secretary to join its administrative support team. This role is essential to ensuring seamless daily operations for a group of attorneys and legal professionals. The ideal candidate will bring a client-focused mindset, strong organizational skills, and a proactive approach to legal administrative support in a fast-paced environment. Responsibilities: • Draft, format, and revise legal correspondence, filings, and other documents with a high level of accuracy, • Support attorneys with the intake of new matters, including conflict checks and the preparation of required forms and documentation, • Track and enter attorney billable hours daily using firm timekeeping software, • Maintain up-to-date client files both electronically and in print, in accordance with firm protocols, • Coordinate with internal departments and legal teams to ensure efficient administrative and legal support, • Prepare expense reimbursements and related documentation for submission, • Collaborate with the billing department to process monthly invoices and track receivables based on client-specific requirements, • Organize domestic and international travel, including booking accommodations, transportation, and preparing detailed itineraries, • Arrange internal and external meetings, including scheduling, room bookings, and hospitality needs, • Serve as a communication liaison by handling phone calls, emails, and client inquiries with professionalism and discretion, • Strong legal document formatting with pleadings, motions, and briefs, • Proficiency in e-filing systems and familiarity with procedures in both New York State and Federal Courts, • Excellent verbal and written communication skills, • Demonstrated professionalism and ability to interact with clients and colleagues with discretion and tact, • Ability to handle sensitive information with confidentiality, • Strong time management and multitasking capabilities, particularly under tight deadlines, • Technologically savvy, with experience in document management systems (such as iManage) and Microsoft Office Suite, • Proven ability to work independently and collaboratively within a team environment, • Bachelor’s degree strongly preferred, • At least 4 years of experience in a legal secretarial or legal administrative assistant role within a law firm setting, • Exposure to or experience supporting attorneys in Securities Litigation or Enforcement matters is a plus, • Familiarity with Bankruptcy Litigation procedures is desirableCompany DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: TKD is seeking a skilled and experienced Legal Secretary to join our International French Practice. This role is ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering high-quality legal administrative support. The successful candidate will provide personable, high-touch assistance to attorneys and clients, contributing to a collaborative and professional workplace culture. Essential responsibilities include: • Provide administrative support to multiple attorneys, including:, • Word processing, filing, billing, invoice review, and time entry, • Answering phones and managing daily mail, • Scheduling meetings, conference rooms, and travel arrangements, • Submitting expenses and maintaining calendars, • Faxing and document management, • Proofreading and formatting legal documents, • CRM work, and other business development research, • Foster strong relationships with attorneys, clients, colleagues, and guests, • A minimum of three (3) years of recent experience as a legal secretary, executive assistant, or administrative professional in a legal setting, • High school Diploma or equivalent required, • Fluency in French ( Spoken and written ) is required, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and legal document management systems, • Exceptional verbal and written communication skills, including proofreading, • Highly organized, detail-oriented, and dependable, • Positive attitude with a team-oriented mindset, • Strong analytical and problem-solving abilities, • Ability to manage multiple tasks and prioritize effectively, • Comfortable working with diverse clients and stakeholders, • Discreet and professional in handling confidential matters What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Job Description Director of Horticulture About This Opportunity Queens Botanical Garden is seeking an experienced and mission-aligned leader for the newly created position of Director of Horticulture. They will lead all horticultural and sustainable agriculture initiatives and operations, and work with the Executive Director, Supervisor of Gardeners, and other key staff and board members to develop a vision and plan for the Garden’s future as it continues to grow and develop with the highest standards for environmental sustainability. They will also support the integration of horticulture with the work of the rest of the organization, including day-to-day operations and programming of our active public space. As an innovative institution that adopted environmental sustainability, climate mitigation, and green operations back in 2001 in its Master Plan, QBG is at an exciting and critical juncture. Within the next two – three years, the Garden will be completing construction of its state of the art LEED platinum certified Education Center, outdoor Pavilion, and Kids Culture/Discovery Garden, all of which will feature new gardens and collections. Also planned are a renovation of the Rose Garden, a new Welcome Garden near the North Gate entrance, and an Environmental Sustainability Quad that will serve as space to train the public in organic horticultural practices, composting, and green operations, and host volunteer opportunities. The Director of Hort will work closely with landscape architects who will be designing these respective gardens and also seek to improve our current gardens and collections in order to maximize the potential of every acre of the Garden. The Director of Hort will also serve to advance the Garden’s work in the media, at conferences and symposia, and networking events, as well as other public facing opportunities. In addition, they will seek to deepen the understanding of the public that QBG is a living museum and participate in research with collaborating institutions. As part of the senior leadership team, they will also help inform policies, strategic planning, and other organizational matters. Responsibilities • With key stakeholders, devise and maintain a Horticultural Master Plan that ensures long-term sustainability and comprehensive development and improvement of the Garden’s 39-acres, including collection management, ecological stewardship, access and visitor experience, educational programming, and infrastructure development, • Evaluate existing planted areas and use of Garden acreage, • Work with the Executive Director and key staff to develop immediate and long-term strategic horticultural and landscape design goals and create a list of key horticultural projects and assign priority status to those projects, • Develop ecologically sound planting and tree succession plans for the Garden, • Work with Supervisor of Gardeners to select appropriate plants for new installations and replacements throughout the Garden, • Work closely with contracted landscape architects and contractors to implement and reinforce the Garden’s design principles and standards, • Manage department staff including full time horticulture staff, part-time gardener, part-time garden assistant, seasonal staff, and interns; oversee evaluation process and payroll approval, • Recruit, hire, and onboard staff in collaboration with Supervisor of Gardeners, • Directly supervise Supervisor of Gardeners and Farm Manager, • Develop and lead trainings on horticulture and landscape design for field staff, • Oversee and participate in any horticultural related research, • Work with the Director of Development and participate in donor cultivation and stewardship efforts related to horticulture, including identifying new opportunities for donor engagement around horticultural initiatives, • Work with the Executive Director and Director of Programming to develop public engagement and horticultural education programming, • Lead occasional horticultural tours, nature tours, talks and other public engagement regarding our collections and horticulture, • Oversees the development of interpretive horticultural materials and signage with Director of Programs and other staff, • Oversee management of department budget and credit card, • Ensure compliance with QBG’s collective bargaining agreement, • Plan safety training for staff and ensure practices are OSHA-compliant, • Oversee the department’s fleet and equipment including gas- and electric-powered vehicles, machinery and small power tools; responsible for ongoing assessments and maintenance, organization, upgrades and replacements, • Ensure equipment is functional and collections are protected, • Represent Horticulture in interdepartmental projects and events; collaborate with QBG staff around public programming, donor/fundraising events, and educational activities, • Develop and maintain relationships with the Garden’s horticulture vendors; select vendors, manage relationships, and approve invoices for payment, • Support gardening as needed, • 10 years or more progressive experience in public horticulture or another horticultural institution, • A minimum of five years of supervisory experience and managing horticulture teams, • Bachelor’s degree in horticulture or a related field, or equivalent combination of work and certification; Master’s degree a plus, • Knowledge of and commitment to ecology, biodiversity, and sustainable horticultural and agricultural practices including integrated pest management and organic gardening, • Thorough knowledge of botanical garden collections, supporting science and sustainability practices with demonstrated creative design abilities, • Experience developing strategic plans or master plans a plus, • Commitment to interdepartmental collaboration and building relationships with QBG staff across the institution, • Demonstrated ability to find creative solutions to problems, analyze situations, and implement actions in a timely manner; excellent critical thinking and problem-solving skills, • Research and program development experience, • Strong written and oral communication skills; ability to effectively communicate to staff, QBG senior staff and directors, and other Garden stakeholders, • Ability to lift and carry a minimum of 50lbs safely, move for long periods of time, and operate standard horticulture machinery, • Willingness to work occasional weekends and evenings This is a full-time exempt position with weekly on-site work. Benefits offered include excellent medical, vision, dental and life insurance, generous PTO, paid holidays, employee discounts, access to the Museums Council pass, which grants free admission to various museums and cultural institutions, pension and other retirement savings plans. Schedule is generally Monday through Friday, with occasional required evenings and weekends. Salary: $110,000 - $120,000 For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center. If you encounter difficulties with uploading documents to the portal, please send via email to Human Resources. Health & Safety: proof of full Covid-19 vaccination strongly recommended for employment. Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant’s race, ethnicity, color, creed, religion, sex, gender identity or expression, pregnancy, sexual orientation, national origin, disability (physical or mental), age, marital status, veteran/active military service member status, political affiliation, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, genetic information, immigration or citizenship status, status as victim of domestic violence, sexual violence, or stalking, arrest or conviction record, pre-employment marijuana testing, sexual and reproductive health decisions, employment/unemployment status, salary history, credit history, marital/partnership stratus, caregiver status, height and weight, or any other legally protected status. Minorities, women, veterans and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email or phone 718-886-3800 x 203. Compensation details: 110000-120000 Yearly Salary PI664ff8702d4c-25405-38879513

A PR firm with well-known clients is looking for an Executive Assistant to the President. Liaise professionally with clients, senior executives, and cross-functional partners across the organization.

Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals.This position will start early October 2025, require 5 days in office.Hours 9:00am-5:00pm, with 1 hour lunch.Temp duration is up to two mont

Responsibilities: Heavy calendar management Answering phonelines Coordinating travel Processing and submitting expense reports Preparing correspondence Filing and scanning documents Qualifications: 2 + years of Executive Assistant experience supporting a team in a fast-paced environment Upbeat and t

Job Description We’re building the backbone of a fast-growing NYC real estate brokerage—and we’re searching for a Real Estate Executive Assistant who can turn big-picture vision into flawless execution. This role is for someone who thrives at the intersection of operations, finance, and team support, ensuring that leadership and agents stay focused on what they do best: production and growth. What Success Looks Like Within your first year, you’ll have: • A clean, organized accounting system with accurate monthly financial reporting., • A streamlined CRM and pipeline dashboard that agents actively use, with consistent rollups for leadership., • Transaction coordination processes that flow smoothly—adapted to NYC’s unique deal structure., • A marketing calendar that runs on schedule, with measurable results and accountability for contributors., • Onboarding and office operations that make new hires and agents feel supported from day one., • Vendor partnerships that are managed, leveraged, and create additional value., • A trusted partnership with the Principal—where you help shape ideas into action, protect priorities, and keep the business on track. Compensation & Work Style • Base Salary: $100,000 (based on experience)., • Performance Bonus: Quarterly or annual, tied to profitability and growth goals., • Benefits: Discussed in interviews., • Operations Leadership: Oversee support staff in transaction coordination, marketing, and administration. Standardize processes, manage office logistics, schedule trainings, and keep the brokerage humming., • Financial Discipline: Implement and manage accounting software (QuickBooks, Xero, etc.), deliver budgets and forecasts, and present monthly P&Ls in a clear, actionable format., • Data Visibility: Build and maintain systems that keep the pipeline and performance transparent—weekly reviews, monthly dashboards, and scorecards included., • Marketing Oversight: Translate leadership vision into campaigns, calendars, and deliverables—holding marketing partners accountable for results., • Technology & Vendors: Manage the brokerage’s tech stack and vendor relationships, negotiating sponsorships and ensuring platforms are optimized.Qualifications:, • Experienced in real estate operations—NYC brokerage knowledge is a strong plus., • Tech-savvy, able to connect systems, master new tools quickly, and help others adopt them., • Comfortable with finance—budgeting, P&Ls, variance analysis, and dashboards., • Marketing-aware—you don’t need to design, but you know how to translate strategy into execution., • A steady leader who sets priorities, coaches teams, and maintains focus in a fast-paced environment., • A proactive problem-solver with startup energy—comfortable iterating, adapting, and keeping momentum., • Someone with executive presence—confident enough to push back respectfully, translate vision into execution, and always follow through.About Company The New York Luxury Real Estate Firm is a premier boutique agency specializing in high-end properties throughout New York City. Renowned for outstanding service and proven results, our team embraces creativity, collaboration, and innovation to guide clients through the ever-evolving real estate landscape. We are committed to fostering a culture rooted in growth, excellence, and client success.

Job DescriptionDescriptionManhattan Youth is looking for a part-time After-school Site Director to join our Elementary School team. Under the direction of the Director of Elementary School Programs, the Site Director is responsible for all aspects of after-school programming at their assigned school site and play a critical role in Manhattan Youth’s ability to deliver high-quality after-school enrichment programs. Site Directors are the primary contact between Manhattan Youth and the school community, including school principals and parents, and are responsible for maintaining open and transparent lines of communication and smooth operations of programs. Site Directors provide leadership and direction for all after-school staff and work with the Director of Elementary School Programs and Activity Specialists to develop age-appropriate curriculum, activities and projects across a range of areas including sports, arts, academic enrichment, and leadership. Key Responsibilities • Conduct on-site and hands-on daily supervision (2-6pm) of Manhattan Youth’s age appropriate after-school activities (sports, arts, STEM and other academic enrichment, leadership)., • Hire, train and supervise all site staff members., • Convey and execute program vision with effective project management skills and entrepreneurial spirit., • Conduct staff performance evaluations, address disciplinary and performance issues, approve staff timecards and submit payroll reports., • Coordinate program/staff schedules to meet needs of comprehensive after-school programming and DOE requirements and ensure coverage when staff members are absent., • Assess students’ interest in new after-school programming and success of current programs, • Manage club enrollment, assignments and changes for participants, and track club attendance., • Collaborate with Executive Director and Assistant Executive Director on school or program related issues., • Ensure necessary equipment, consumables, supplies and snacks are delivered to program., • Represent Manhattan Youth in the community, initiate and organize special events, and promote programs through emails, phone calls, mailings, attending events and ad hoc conversations., • Ensure safety of children during classroom activities, recreation and field trips, address emergency situations and disciplinary issues., • Maintain confidential student records, including disciplinary and incident reports., • Communicate regularly with school principal, faculty, PTA, staff, students and parents, address concerns that may arise, keep parents updated., • Lead regular staff meetings and attend meetings with parents, principals, PTA and other community members., • Bachelor’s degree in education or related field plus a minimum of 3 years after-school education and/or childcare experience in a leadership position., • Strong leadership skills and the ability to effectively manage and correct conduct and performance of adults and children., • Ability to manage, organize and prioritize multiple tasks and work under pressure., • Excellent oral and written communication skills., • Strong computer skills – including Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, OneDrive), Zoom, ATS, scheduling software., • Knowledge of or ability to master employee scheduling and newsletter applications., • Ability to take initiative, maintain tact and diplomacy, use sound judgment, anticipate issues and thoughtfully handle unanticipated events., • Strong analytical skills with meticulous attention to detail., • Commitment to Manhattan Youth’s mission.

Our client, a global alternative investment firm, is seeking an Executive Assistant to support their team.They're looking for an individual with the ability to remain collected and prioritize in a fast-paced office environment, with strong communication and organization skills.The hours are 8/8:30am

SUNY Maritime College Location: Bronx, NY Category: Faculty Positions Posted On: Thu Oct 2 2025 Job Description: The Maritime College, State University of New York, invites applications for the position of Vice Chair, Engine License within the Engineering Department. The Vice Chair will report directly to the Department Chair, Engineering Department and will hold an academic appointment at the rank of Assistant, Associate, or Full Professor depending upon qualifications and experience in addition to the administrative title of Vice Chair. The Vice Chair fills a mission-critical role in overseeing and enhancing the engine license training program at Maritime College. We are looking for an individual who is highly motivated to work with young men and women seeking a career in the merchant marine and maritime industry and also a colleague who can inspire and reinvigorate the training program, working collaboratively with the crew of the training ship, as well and faculty and staff across the campus. Duties and Responsibilities: • Administration of the USCG-approved engine license training program, planning training activities ashore and aboard the College's training ship during the annual Summer Sea Term (SST), • Directing engineering training during SST underway as Senior Engine Training Officer (SETO). The candidate is expected to participate partially or fully in at least two SST evolutions every three years. A prorated salary stipend may be applied Teaching appropriate courses during the academic year ashore, variable course relief as needed (1/4 to 1/2 reduction) * Assist the Chair of Engineering as needed Job Requirements: Required Qualifications: • A bachelor's degree in an engineering discipline appropriate to the College's engineering programs Marine Engineering, Naval Architecture, Mechanical Engineering, Facilities Engineering, Electrical Engineering or closely related field, • A valid active or inactive management-level (1A/E or C/E) USCG engineering license with STCW certificate, • Possess or be able to obtain a current valid US Passport, Transportation Worker Identification Credentials (TWIC), Merchant Mariner Credential (MMC), and Valid Medical Certificate, • Industrial experience, especially in the marine industry, • Minimum of 3 years of previous experience in budget control, personnel management, and training development, • Previous experience administering USCG and STCW requirements and procedures for STCW licensure of US Merchant Marine Engineering Officers, • Registration as a professional engineer Additional Information: Classification: The Assistant, Associate or Professor 12 Months are UUP positions. The anticipated salary will be $115,000.00 to $150,000.00 for the contract and includes tuition assistance opportunities as part of an outstanding benefits package (for more information, please see the UUP Full-Time Benefits-at-a-Glance ). Salary will be commensurate with experience and qualifications. Review of applications will commence immediately and conclude when the position is filled. Special Notes: Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external searches to occur simultaneously. Budget Title: Assistant, Associate or Professor 12 Months Local Title: Vice Chair - Engine STCW License Program & Assistant, Associate or Professor 12 Months SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: . SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered. Pursuant to Executive Order 161 , no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at or via email at . In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling . It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety). Compensation details: 115000 PI241e0e218cd3-4864

Job Description Certified Nursing Assistant (CNA) – $20-$25/hour | All Shifts | Brooklyn Skilled Nursing Facility Location: Brooklyn, NY Pay Rate: $20-$25/hour Facility Type: Skilled Nursing / Long-Term Care Employer: Renowned NYC-Based Healthcare Organization Are you a compassionate Certified Nursing Assistant (CNA) ready to make a meaningful impact? Join a renowned healthcare organization at its state-of-the-art skilled nursing facility located in Brooklyn, NY. We are now hiring multiple CNAs across day, evening, and overnight shifts. Now Hiring for the Following Shifts: • Day Shift: 7:00 AM – 3:15 PM, • Evening Shift: 3:15 PM – 11:00 PM, • Assist residents with daily living activities including bathing, dressing, grooming, and toileting, • Measure and record vital signs such as temperature, pulse, and blood pressure, • Support residents with mobility, turning, and repositioning to prevent bedsores, • Provide emotional support and companionship to residents, • Current NYS Certified Nursing Assistant (CNA) license, • Competitive Pay: $20-$25/hour, • Work with one of NYC’s most trusted healthcare organizations, • Modern, well-equipped Brooklyn-based skilled nursing facility, • Flexible shift availability to match your lifestyle

Job Description Dreamwear is an industry leading creator of top quality, fashion-forward intimate apparel, shapewear and sleepwear. We own, license, and manage a diverse portfolio of brands that share our passion for quality, comfort, and trend, such as Danskin, Nautica, Juicy Couture, Marilyn Monroe, XOXO. As we continue to enhance our Direct-to-Consumer Ecomm business, we are seeking a highly organized Ecomm Assistant to support our team. This role is ideal for someone who can quickly learn and manage existing processes, assist with both day-to-day operations and strategic initiatives, and become increasingly independent over time. The Assistant will also provide administrative support to one of our Account Executives, requiring strong multitasking, prioritization, and execution skills. KEY RESPONSIBILITIES – Catalog & Storefront Management • In tangent with Ecomm Manager, maintain and update all brand storefronts, including new colors/styles., • Work with graphics team to review A+ content generation., • Conduct weekly listing reviews and necessary adjustments to ensure product pages are accurate., • Attend in-house photoshoots (average 2 per month) and provide assistance during setup and execution: steaming samples; hanging product; tagging; etc., • Oversee inventory levels, including unfulfillable or aging stock, and coordinate logistics with warehouses and the Order Entry team., • Help update monthly sales recaps for the team and summarize goods approaching aged buckets to help Ecomm Manager create a course of action., • Track shipment defects and collaborate with relevant teams to resolve issues promptly., • Respond to customer inquiries related to product listings or order fulfillment as needed., • Assist Account Executive with admin responsibilities. QUALIFICATIONS – Required: • Strong communication skills and virtual collaborative skills, with ability to work cross functionally between departments, external providers, and remote teams., • Demonstrated organizational and prioritization skills., • Proficient in Excel (Sum If, X-lookups, Pivot Tables)., • Basic Outlook navigation.Bonus:, • Experience working in Amazon Seller Central (including product creation, fulfillment, and reporting) – must at least have an interest in learning about this., • Knowledge of managing an e-commerce product catalog including product copy, attributes, categorization, and pricing., • Microsoft Teams experience,, • This job description is not intended to be exhaustive. They can be changed orally or in writing at any time by the discretion of management.

Job Description Sales Associate – Entry Level Location: North Jersey| Full-Time | Growth Opportunity Is this remote: NO Responsibilities: As a Sales Associate, you’ll play a key role in growing our customer base and building strong client relationships. Your daily responsibilities will include: * Visiting and calling on assigned accounts on a consistent basis * Greeting and communicating with decision makers at each account * Developing customer loyalty and expanding the client base * Monitoring market information on pricing, products, and promotions * Handling order entry and maintaining clear communication with customers * Consistently working toward company sales goals and objectives Skills & Traits We Value: * Enjoy engaging and interacting with new people * Positive, energetic, and self-motivated attitude * Team-oriented, with the ability to thrive in a learning environment * Strong interpersonal and communication skills Requirements: * Demonstrated success in work, school, clubs, or extracurricular activities * Ability to communicate effectively with peers, company personnel, and potential customers * Excellent organizational skills with strong attention to detail * Ability to multitask and follow up effectively * A strong desire to grow within sales and take on new challenges Why Join Us? We believe in promoting from within and helping our team members reach their full potential. Our training program equips you with the skills you need to succeed in sales and opens the door for advancement into leadership and management roles. Apply today to start your career in sales and build a future full of growth and opportunity! Candidates with the following experience should apply: Business development manager, customer relationship manager, restaurant, retail, full time, part time, entry level accounting, full time administrative assistant, receptionist, warehouse manager, retail associate, retail cashier, management, office assistant, office, clerical, office manager, insurance, customer service representative, leadership, operations manager, store manager, supervisor, director, teacher, project manager, communications, retail salesperson, customer service, marketing manager, marketing, territory manager, sales administrator, full time marketing executive, e-business, distribution manager, customer service clerk, call center agent, customer service director, customer service sales, field sales representative, account manager, advertising director, area sales manager, communications manager, full time communications director, media relations, public relations, e-commerce, sales, inside sales, outside sales, direct sales, insurance sales, executive administrative assistant, sports director, sports league official, business systems analyst, assistant manager, office support worker, admin support worker, human resources, full time recruiter, entry level recruiter, real estate, real estate agent, property management, training, develop, development, host, hostess, waitress, waiter, full time prep cook, restaurant manager Company DescriptionVivacity Management is a leading force in the sales and marketing industry, known for delivering measurable results and building lasting client relationships. Since opening our doors, we’ve maintained a strong track record of success through innovative strategies, hands-on expertise, and a commitment to excellence. Our team specializes in developing tailored business solutions that drive growth, enhance brand visibility, and create meaningful customer connections. With a focus on professionalism, integrity, and performance, Vivacity Management continues to set the standard for modern sales and marketing excellence.Vivacity Management is a leading force in the sales and marketing industry, known for delivering measurable results and building lasting client relationships. Since opening our doors, we’ve maintained a strong track record of success through innovative strategies, hands-on expertise, and a commitment to excellence.\r\n\r\nOur team specializes in developing tailored business solutions that drive growth, enhance brand visibility, and create meaningful customer connections. With a focus on professionalism, integrity, and performance, Vivacity Management continues to set the standard for modern sales and marketing excellence.

Job DescriptionSales AssistantLHH Recruitment Solutions is currently seeking a Sales Assistant with 3 years of experience working in a similar role. This is a Direct Hire opportunity, located in Manhattan, New Yor. Responsibilities: • Provide daily operational and administrative support to the Executive Sales Manager across sales and account management functions., • Prepare and organize materials for sales meetings; attend sessions to capture detailed notes and convert them into actionable follow-ups., • Manage the complete lifecycle of product samples, ensuring accurate tracking from request through return., • Oversee the end-to-end order process, from item setup to final delivery, maintaining a 99% accuracy rate in data entry and documentation., • Submit item setups via retailer portals and spreadsheets, verifying all required fields are completed and accurate prior to submission., • Utilize PLM systems and customer portals to monitor product data, deadlines, and status updates., • Review purchase orders thoroughly to confirm dates, quantities, pricing, and terms before final approval., • Maintain and update master Excel sheets to ensure precise order tracking and reporting., • Ensure all internal and external communications are timely, clear, and properly documentExperience:, • 3-5 years of Sales Assistant or Merchandising experience Employment Type: Direct HireWork Site: OnsiteSalary: $55,000-65,000/yr Pay Details: $55,000.00 to $65,000.00 per year Search managed by: Patrick Garron Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Administrative Assistant will provide high-level administrative support to senior executives within the Tishman team, ensuring leaders can focus on strategic priorities while day-to-day operations run seamlessly. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced, dynamic environment. In addition to executive support, the role will contribute to the smooth functioning of Tishman’s NYC office, reinforcing a professional and welcoming environment for employees and guests. Key Responsibilities Executive Support: • Provide proactive support to senior executives, including complex calendar management, scheduling, and meeting coordination., • Arrange and manage travel, itineraries, and logistics., • Prepare, edit, and finalize presentations, reports, correspondence, and meeting materials., • Track deliverables, deadlines, and priorities; ensure timely follow-up on action items., • Process and reconcile expense reports and invoices accurately., • Act as a liaison and trusted representative, handling sensitive information with discretion., • Build strong working relationships across teams to streamline operations and executive workflows. Office Services Support: • Welcome and assist visitors, ensuring a polished and professional first impression of Tishman., • Support day-to-day office operations, including supply management, vendor coordination, and conference room scheduling., • Assist with mail, courier, and package services., • Provide support for internal meetings, company gatherings, and office events., • Offer backup administrative support to other teams as needed. Qualifications • 5+ years of administrative experience, including direct support for senior executives; financial services, investments, or real estate experience preferred., • Strong organizational skills with the ability to balance multiple priorities in a fast-paced environment., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Excellent written and verbal communication skills., • Professional demeanor with exceptional interpersonal skills., • Positive, resourceful, and team-oriented mindset., • High degree of discretion, reliability, and confidentiality., • Hospitality mindset with a hands-on, flexible, and solutions-oriented approach., • Experience in NYC Class A office environments and familiarity with building management systems a plus. Compensation & Benefits Compensation: Range is $75,000–$95,000 per year, depending on relevant experience and qualifications, and an excellent benefits package.

Job Description Position: Executive Assistant (Family/Matrimonial Law) Location: Brooklyn, NY Type: Full Time Salary: 60k to 75k/PA Overview A well-established New York law firm is seeking a polished and proactive Executive Assistant to support the Executive Partner of its Family Law/Matrimonial practice. This role is ideal for a legal administrative professional with experience in high-profile environments, capable of balancing discretion, organization, and client service. Responsibilities • Manage complex attorney calendars in Outlook, including court dates, client meetings, and internal appointments., • Provide high-level administrative support: schedule calls, manage files (electronic and paper), and oversee copying, scanning, and document management., • Assist in drafting, formatting, and proofreading legal documents, pleadings, discovery, subpoenas, and correspondence., • Coordinate filing and service of litigation materials., • Prepare professional correspondence and email communications on behalf of the attorney., • Support administrative processes such as conflict checks, client matter openings, and approvals., • Serve as the point of contact for clients and external stakeholders, ensuring professional communication., • Handle ad hoc projects and tasks with discretion and efficiency. Qualifications • Minimum 3 years of experience in a law firm environment (family/matrimonial law experience strongly preferred)., • Bachelor’s degree or equivalent professional experience., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Highly organized, detail-oriented, and proactive, with the ability to anticipate attorney needs., • Strong interpersonal and communication skills; polished, professional demeanor suitable for working with high-profile clients., • Ability to thrive in a fast-paced, deadline-driven environment., • Background in hospitality or high-touch client service considered a plus if combined with law firm administrative experience.

A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a highly organized and professional Executive Assistant to provide direct support to members of the executive team. This role requires discretion, attention to detail, and the ability to manage complex scheduling and logistics in a fast-paced environment. About the Opportunity: • Start Date: ASAP, • Assignment Length: 5 month leave coverage, • Schedule: On-Site, M-F, • Manage complex calendars for multiple executives, ensuring alignment across internal and external stakeholders., • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries., • Prepare, process, and reconcile expense reports in a timely manner., • Act as a point of contact between executives and internal/external partners, ensuring clear communication and follow-through., • 5+ years of executive assistant experience, with prior support of C-Suite or senior leadership, • Exceptional organizational skills and ability to manage competing priorities., • Strong communication and interpersonal skills, with discretion and professionalism., • Proficiency in Microsoft Office Suite, Google Workspace, and expense/travel platforms (e.g., Concur, Egencia, or similar)., • Ability to work independently and adapt quickly to changing priorities.

Our client, a religious non-profit institution, is seeking a temp to perm EA to support ASAP. The idea candidate is a high-energy, dedicated professional who thrives in a fast-paced, deadline-driven environment, is highly organized with strong attention to detail, and possesses exceptional written and verbal communication skills. Prior experience supporting a senior executive is strongly preferred. This role is full-time and on-site in Manhattan. A catered lunch is provided daily. Rate: $30/hour, converting to 65-72k if it's a fit. Responsibilities include, but are not limited to: • Provide day-to-day administrative support, with a strong focus on typing dictated professional and personal correspondence, • Manage and maintain calendar and appointments, • Answer phone calls and serve as a point of contact internally and externally, • Organize and maintain paper and electronic files, including personal logins and sensitive account data, • Make updates to internal and external communication touchpoints for the institution, • Liaise with various media outlets, • Meet and greet, arrange meetings with VIP guests in the office, • Work cross-functionally to assist with event coordination and other projects Required qualifications: • BA/BS or equivalent degree required, • At least 2 years of experience in an EA administrative capacity in a similar institution, • Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive), • Fluent in written and spoken English, with exceptional written and verbal communication skills, • Professional, friendly demeanor, • Self-motivated and proactive self-starter, • Capable of working independently as well as part of a team, • Strong judgment and high level of discretion with sensitive information, • Detail-oriented, organized, and able to anticipate needs, • Adaptable to quickly changing priorities, • Ability to manage multiple projects simultaneously from start to finish Preferred qualifications: • 2+ years experience supporting a senior executive, • Working knowledge of WordPress and MailChimp platforms, • Social Media management experience, • Knowledge of Judaism is a plus

We are seeking a highly organized, professional, and detail-oriented Executive Assistant II to provide essential administrative and compliance support to the leadership within the Contract Services Unit of a major transportation and rail transit system. The successful candidate will be responsible for managing complex documentation workflows, ensuring regulatory compliance for contracts, and coordinating critical information between project managers, external consultants, and internal departments. This role requires exceptional proficiency in data management applications and a proactive approach to maintaining administrative efficiency. Key Responsibilities Executive and Contract Services Support • Contract and Document Management: Review contract packages for completeness, proactively research and obtain missing information, and prepare administrative correspondence such as award letters and other related documents., • Administrative Coordination: Coordinate with Agreement Project Managers and Task Leads to ensure all contract-related workflow items are completed accurately and on time, meeting all contractual obligations and unit standards., • Communication and Follow-up: Serve as a key point of contact, following up via email and phone with internal staff and external consultant firms to ensure the timely submission of required paperwork and documentation., • Filing and Records Maintenance: Maintain organized electronic file folders in SharePoint, Access, and Excel, and manage the electronic filing of all appropriate paperwork., • Audit and Tracking: Perform routine audits of contract documentation and develop new tracking spreadsheets as needed to ensure clear visibility and enhance administrative efficiency. Compliance and Documentation Management • Compliance Review: Review vendor documentation, including insurance certificates (COI) and data on MWBE (Minority/Women-owned Business Enterprise) participation, to ensure full regulatory compliance., • Audit Preparation: Organize and prepare comprehensive electronic file folders for internal and external audits, including organizing a large volume of supporting emails and documents., • Drafting Documents: Draft preliminary contract documents for review and final approval by the Manager of Contract Services or a duly authorized representative. Information System Management and Reporting • Platform Utilization: Run reports and update records within various proprietary platforms (e.g., B2G system, Contracts Database)., • Insurance Processing: Submit insurance requests through the Risk Hub, review COIs, and coordinate with internal Risk Analysis staff and external vendors to swiftly resolve any open issues., • Financial Data Retrieval: Retrieve and review critical information from systems like AVM/SAP for audit support and general reporting purposes., • Reporting: Generate and present accurate monthly and/or quarterly reports from various applications, including the Contracts Database, with the ability to interpret and communicate key data points to management. Qualifications • Experience: A minimum of four (4) years of relevant professional experience supporting executive or managerial staff, ideally within a contract administration, compliance, or project management environment., • Technical Expertise: Expertise with desktop applications, especially the Microsoft 365 Office Suite (SharePoint, Access, Teams, Word, Excel, Outlook), and Adobe., • Organization: Exceptional organizational skills with proven experience managing complex documentation and high-volume workloads., • Independence and Quality Control: Must be able to work independently, manage and prioritize multiple assignments effectively, and rigorously quality control own work for accuracy., • Professionalism: Demonstrated ability to work well under pressure and maintain a highly professional demeanor at all times.

Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Administrative Assistant. The position is based on site in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth! Who You Are • Experienced administrative professional with at least 7 years’ experience supporting senior leaders, • Skilled in juggling multiple priorities while keeping calendars, meetings, and travel plans running smoothly, • Confident communicator who thrives in collaborative settings and knows how to keep things confidential, • Tech-savvy with deep knowledge of Microsoft Office tools and expense systems, • Detail-oriented and known for catching what others miss What You’ll Do • Provide high-level administrative support to several executives, • Coordinate meetings and manage schedules using Outlook Calendar, • Handle travel arrangements, including documentation and itineraries, • Prepare and submit expense reports using Concur, • Build and refine presentations in PowerPoint, integrating visuals and data, • Maintain and update documents in Word and Excel What Success Looks Like • Executives feel supported, organized, and prepared for every meeting and trip, • Calendars are optimized and conflicts are resolved, • Expense reports are accurate, timely, and compliant with company policies, • Documents and reports are error-free and easy to navigate, • Sensitive information is handled with discretion and professionalism Salary Range: $100,000 – 125,000 annually, based on experience Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Executive Assistant to C-Suite Location: On Site Daily- Ft. Lee, NJ (Non-Remote, Non-Virtual, Non-Hybrid) Competitive Salary and Comprehensive Benefits Package The Players Alliance is seeking a mature, professional, reliable, responsible, detailed oriented client focused Executive Assistant to support the TPA's leadership team. The successful candidate will have a mature, professional, collaborative and approachable work style, can operate under pressure, is proactive and decisive with a highly polished professional presence. They should be exceptionally well-organized with previous C Suite level administrative, executive support, and project management experience. The ideal candidate will need to be flexible, and strategic while operating with the utmost confidentiality and integrity. The ideal candidate is a fun teammate who enjoys working hard and going to the games to celebrate victories with the team. Some of the Day To Day Job Duties: • This highly organized and endlessly resourceful professional will support the Senior Leadership Team in day-to-day administrative and operational needs, contributing to projects and managing meetings at the executive level., • Anticipate needs, and provide the highest caliber of administrative support on: day-to-day scheduling, meeting logistics, travel itineraries, expense reports, etc., • Ensure the Senior Leadership Team is prepared for meetings and events by soliciting agendas, creating itineraries, making reservations, printing material, and doing whatever it takes to ensure effective preparation, • Manage meeting agendas, ensure effective preparation (pre-reads, technology functioning, etc.), take notes, and drive follow ups and next steps, • You’ll create systems for leverage: optimize calendar to ensure the Senior Leadership Team's time and energy are spent in the highest-leverage ways. This may be a great role for you if: • You have demonstrated and measurable experience, success and muscle memory supporting high-functioning CEOs and C-Suite leaders., • You exercise good judgment: You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared., • You are a strong structured problem-solver and are relentless about finding ways to get things done. You are a critical thinker and ask questions for clarity., • You are a scrappy builder and doer. You thrive in non-hierarchical, fast-paced environments, and are able to achieve results in the face of ambiguity., • You are a systems-thinker, and you enjoy conceiving and setting up simple, smart systems that get your executive leverage., • You are highly organized, with strong project management skills, and superb attention to detail., • You bring a high degree of emotional intelligence and maturity, and interpersonal skills; you are able to build trust quickly and anticipate needs before they are made explicit., • You have excellent written and verbal communication skills, and can communicate naturally and confidently at all levels—from junior staff to Board members and VIPs. • You’re a great communicator: You can communicate nuance effectively to anyone, and you know how to modify your tone based on who you’re speaking to. Whether it’s in an email, over the phone, or in person, you know how to get things done through your ability to clearly and professionally express yourself., • You exercise good judgment: You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared. Requirements: • Ability to work and strive in a fast-paced, matrix environment and execute against multiple projects and deadlines, prioritizing and re-prioritizing Process highly confidential and critical information on a routine basis with discretion. Excellent communication skills - verbal and written involving C-level communications, • Power user of Google Mail and Calendar as well as Microsoft Office suite: Outlook, Teams, Word, Excel, and PowerPoint • Ability to influence others, manage conflict appropriately, and act strategically, • Collaborates and brings a mindset of ultra-responsiveness with other administrative staff and business partners across the organization, • Demonstrated ability to take initiative, anticipate the needs of the executive and their team and exercise independent, sound judgment, • Demonstrated passion for continuous learning, improvement, and sharing best practices