South Amboy
Job DescriptionSalary: 65K-95K based on experience Come join a team that has been in business for over 39 years! We take great pride in our exceptional reputation in the commercial HVAC industry built on the quality of our work and the dedication of our loyal employees. We offer acomprehensive benefits package, competitive salaries, and company-sponsored eventsthroughout the year. Our leadership team is transparent about the direction of the company and our goals, so every team member understands where were headed. We invest in our people and training, and were looking for individuals who think outside the box and want to grow with us. If this sounds like you, keep reading! POSITION SUMMARY: This position requires an individual aligned with our company core values and goals to administratively support our various internal teams and technology. Candidate should possess a strong work ethic, be exceptionally computer savvy and organized and be able to work with minimal supervision. Duties and Responsibilities: Work with senior management to identify company goals/needs, utilize resources in place to assist in achieving current goals and work to identify and implement new company goals and resources. • Training Committee Lead, • Administer Apprenticeship Programs (Distech ASP & PHCC), • Working to update training log/Certification & files for all teams, • Employee Support, • Employee Engagement Committee team member for company events, outings, birthdays and recognition, • Point person for onboarding and communication for new hires as well as offboarding/exit process, • Financial Support, • 1st of month running of JC reports and WIP sheet into smartsheet for project managers to update & entering in JC prior to the 15th, • Updated forecasting and revenue projection smartsheets each month, • Generating & Updating of dashboards & reporting as needed in Smartsheet, • Annual change over tasks (quote logs, project numbers, Shop WOs), • Running open SM PO reports and open work order reports to share with teams to facilitate closeout, • Technology asset management & support, • Tracking & Upgrading existing hardware to extend life, • Setting up phones/tablets/desktops/permissions for onboarding, • First point of contact for troubleshooting and repairs and bringing in IT only when needed, • Software Administrator, • Smartsheet, • Operix/Tech Tool, • Adobe Pro, • Teamviewer, • Verizon (phones, mifi, tablets & cellular modems), • Timberline & Crystal Reports (Controller gives permissions out), • Autocad & Revit, • Amazon business account, • Updating of contact lists, • Overseeing and Annual review of (1) direct report office assistant, with quarterly check-ins, • Backup support for Project Coordinator, Service Coordinator and Office Assistant when needed, • Perform other duties as needed/requested and assist with answering company phone lines when receptionist is unavailable Requirements and Qualifications: • Proven construction office management, administrative, or assistant experience, • Excellent time management skills and ability to multitask and prioritize work, • Analytical thinking with strong attention to detail, • Excellent verbal and written communication skills, • Strong organizational and planning skills and able to manage processes and develop standards, • Software savvy and extremely proficient with Microsoft Office: Outlook/Word/Excel/Teams and a variety of other software, • High School diploma, • Smartsheet and Timberline Sage 300 experience required, • Must be punctual, dependable and be able to take initiative and be proactive, • Embrace change in processes as the company continues to grow and promote process improvement Company Benefits: • Competitive Salary based on experience and training, • Vacation Days, • Sick Days, • Paid Holidays, • Health Care, • Dental Plan (employer paid), • Vision Insurance (employer paid), • Matching 401K, • Cell Phone