Secretary jobs in United States - Page 10

Mount Sinai Medical Center is looking for an Administrative Secretary I in New York City to manage phone calls, maintain records, schedule appointments, and support administrative functions.

Commonwealth-of-Pennsylvani is seeking a Secretary for their Bedford Outpatient Program.This full-time role involves scheduling appointments, managing paperwork, and providing support to medical staff.The ideal candidate must have clerical experience and a high school business curriculum background.

Job Description Responsibilities include: • Transcribing digital dictation and proofreading for accuracy., • Filing, • Processing mail., • Answering telephone calls., • Electronically filing legal documents via NJEcourts, NYSCEF, EDDS, Forthright, and Modria., • Creating and formatting legal documents.

Job Description Job description: Our client is seeking an experienced Legal Secretary to provide high-level support to attorneys and paralegals across our Corporate and Transactional practices. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: • Provide administrative and secretarial support to attorneys and paralegals., • Draft, edit, and proofread complex financial and transactional documents., • Manage attorney calendars, schedule meetings, and coordinate travel (domestic and international)., • Handle new business intake, expense reports, time entries, and client billing., • Prepare and maintain paper and electronic client files in compliance with firm policies., • Coordinate internal meetings and business development activities., • Answer and direct client calls and emails with professionalism., • 3+ years of legal secretarial experience in a law firm setting, supporting multiple attorneys., • Strong knowledge of corporate transactional and closing processes., • Proficiency in Microsoft Word, Outlook, Excel, and Adobe., • Excellent written and verbal communication skills., • Highly organized, detail-oriented, and able to work under pressure to meet strict deadlines., • Bachelor’s degree preferred. We are looking for a personable, professional candidate who thrives in a high-volume, client-focused environment and takes pride in delivering exceptional support. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Company DescriptionLawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.Lawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job Description Company Description Jeffer, Hopkinson, Vogel & Altman is a respected legal firm based in Hawthorne, NJ, providing comprehensive legal services across various practice areas. Known for its professional excellence and client-focused approach, the firm has been serving individuals, businesses, and communities for many years. With a strong commitment to integrity and results, the firm fosters a collaborative environment for its team members to grow and succeed. Joining Jeffer, Hopkinson, Vogel & Altman means becoming part of a team dedicated to delivering exceptional legal solutions. Role Description This is a full-time, on-site Legal Secretary/Assistant role based in Hawthorne, NJ. The Legal Secretary Assistant will be responsible for supporting attorneys with administrative and legal tasks. Daily Responsibilities: • Draft/edit/redline real estate documents, leases, correspondence, emails and prepare client invoices., • Manage calendars and schedule appointments., • Handle client communications and maintain organized files., • Ensure all legal filings comply with deadlines and requirements. Qualifications: • Required: Professional experience in real estate and commercial real estate law or transactions., • Preferred: Familiarity with the municipal approvals process and local zoning requirements., • Proficiency in Legal Document Preparation and knowledge, • Strong Clerical Skills, including organization, multitasking, and time management abilities, • Proven experience as a Legal Secretary/Assistant or similar role in a legal environment, • Exceptional Communication skills to effectively interact with attorneys and clients, • Attention to detail and ability to maintain confidentiality, • Familiarity with legal terminology and procedures;, • Proficiency in MS Office and OutlookCompany DescriptionGeneral Practice Law FirmGeneral Practice Law Firm

Job Description Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: • Prepare and format legal filings, including proofreading, redacting and organizing exhibits., • Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures., • Open and maintain new client matters, including document organization, indexing, and electronic file management., • Conduct research and retrieve court decisions from Westlaw., • Prepare correspondence, including cover letters for billing statements., • Accurately input billing information into the firm's billing software., • Schedule and coordinate conferences, depositions, and maintain attorney calendars., • Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules., • A collaborative attitude and willingness to take on new challenges., • Exceptional organizational skills with a proven ability to multitask in a fast-paced environment., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel)., • Strong typing skills with meticulous attention to detail., • Excellent written and verbal communication skills., • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description Bilingual (Spanish/English) Legal Assistant – Personal Injury Full-Time Fast-paced personal injury firm seeking a bilingual legal assistant (Spanish/English) who can manage client communication, stay organized, and keep cases moving without hand-holding. Responsibilities • Communicate with Spanish-speaking clients (intake, updates), • Draft correspondence and assist with case management, • Order/follow up on medical records, bills, reports, • Maintain files and track deadlines, • Coordinate IMEs, EUOs, depositions Requirements • Fluent in Spanish and English (required), • PI experience preferred, • Strong organization, communication, and multitasking, • Reliable, responsive, and detail-oriented Apply Send resume + brief experience summary to or call (332)331-4463

Job Description Position: Legal Administrative Assistant/Paralegal Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff #zr

Job Description Front Office Secretary Salary Range $35k-$36K Job Summary • Schedules patient appointments, answers general questions, and outsources authorizations and pre-authorizations for patient care services., • Has patients complete required paperwork or documentation., • Processes insurance forms and maintains logs., • Scans and submits appropriate documents to billing department., • Inserts laboratory results and incoming faxed into patient charts., • Files charts according to established procedures., • Reads and prioritizes incoming mail., • Provides assistance in the day-to-day needs of the office., • Establishes and maintains files and records., • Tracks equipment and office supply inventories., • Education: High school diploma or equivalent Excellent verbal and written communication Service orientation Coordination Time management Monitoring

Job Description Our midtown law firm needs to hire a legal secretary to support a busy litigation team in a global law firm. Responding candidates must have a minimum of 4 years of litigation experience and a full understanding of litigation processes. Strong technical and proofreading skills are required to support this busy desk. Responding candidates must be able to produce documents, pleadings, and correspondence with accuracy, handle busy phones, speak with adversary counsel and courts, etc. Responding candidates must have a bachelor's degree and must have strong interpersonal skills. They will also be responsible for making travel arrangements, prepare expense reports, filing, and other typical tasks related to supporting a busy team of attorneys. If you meet the criteria above and would like to be considered for this position, PLEASE EMAIL YOUR RESUME DIRECTLY TO: for immediate and confidential review.

Job Description Pre-Litigation/Litigation Secretary Law Firm seeks individual with experience in Personal Injury Pre-Litigation and Litigation. Must have excellent computer, typing and organizational skills. The applicant should be skilled in MS Word , detail oriented, possess the ability to multitask. Experience with Needles and Needles Neos software is a plus. Bilingual English/Spanish is a plus. 401K, Pension Plan, Disability Insurance, Life Insurance and Health Insurance available

Job Description FBZ seeks full time legal secretary familiar with litigation, pleadings and court filings. Experience with Dictaphone, ms word. Salary based on experience. Full health benefits, 401K. E-mail resume and salary requirements to

Job Description Our Firm is looking for an experienced Legal Assistant with a background in Family Law to provide attorneys with administrative and clerical support. The ideal candidate will be motivated, have an excellent work ethic, and be extremely organized and detail oriented. We offer an excellent benefit package, including health, dental, and vision insurance; retirement plan; life insurance and paid time off. Compensation is commensurate with skills and experience. The Legal Assistant will have the opportunity to support the attorneys to enhance the office’s effectiveness by handling the following responsibilities: • Manage the law office calendar by scheduling and monitoring deadlines, • Assist with screening and directing incoming calls, • Communicate with potential new clients, • Timely and accurate update of client systems, • Professionally and effectively communicate with clients, law offices, and courts, both verbally and electronically, • Create, organize and maintain files, both hard copies and electronic files, • Make copies, scan documents and prepare outgoing mail packages, • Format and process key legal documents, • File documents on JEDS, • Assist with general office duties: ordering office and kitchen supplies, dealing with building management, etc., • Minimum of 2-3 years of legal administrative assistant experience as a Family Law legal assistant is required, • College degree preferred, • Familiarity with New Jersey e-courts, • Satisfactory knowledge of the day-to-day operations of a law office, • Strong work ethic and ability as a self-starter, • Computer literacy/proficiency in Microsoft Office, • Ability to multi-task and prioritize assignments while consistently delivering excellent, quality work, • Strong organizational skills and strong attention to detail, • Strong written and verbal communication skills, • Must be willing and able to work in a fast-paced office setting The expected base salary is between $50,000 to $80,000. The range provided is the salary that the Firm believes at the time of this posting that it is willing to pay for this position. Actual compensation will be determined based on several factors, including skills, experience and qualifications. This range is provided in accordance with applicable state pay transparency laws.

Job Description Title: Legal Administrative Assistant (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Assistant: A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Assistant: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Assistant: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support #zr

Job Description A well established boutique Trusts & Estates law firm is looking for a full-time legal assistant. Job responsibilities include but are not limited to filing, scanning, supply ordering, document drafting and preparation of legal summaries. The right candidate will have an opportunity to train and grow into the paralegal role within the firm with appropriate salary increase. This is an in-office position. Minimum of one year of experience in law firm environment is required. Prior T&E experience is a plus but is not required, we will train. Compensation: $60,000 to $70,000 salary, annual performance-based bonus, 401(k) plan, health, dental and vision plan, paid PTO.

Job Description Established and growing North Bronx Plaintiffs' negligence litigation firm seeks a paralegal/legal secretary/discovery clerk for a full-time position to assist us in prosecuting our personal injury, police misconduct, and medical malpractice cases. This is an excellent opportunity for someone with experience preparing Bills of Particulars and discovery responses. Fluency in Spanish is a plus. Company DescriptionEstablished and growing North Bronx Plaintiffs' negligence litigation firm.Established and growing North Bronx Plaintiffs' negligence litigation firm.

Job Description Company Overview Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to New York. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured. Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel’s annual Best of List in 2018 and 2019. Job Summary The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams. Responsibilities and Duties • Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person., • Research and locate all possible Defendants and Insurance coverage., • Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc., • Review, upload, and process daily correspondence delivered via email, fax or through our paperless software., • Schedule and maintain Attorney’s calendar., • Attend client meetings with Attorney., • Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc., • Bi-lingual: (English/Spanish) plus but not required., • One year minimum office experience., • Excellent customer service skills., • Strong multitasking skills, highly organized, and detail oriented., • Paid Time Off (PTO) plus 8-paid holidays, • Staff and Attorney bonuses, • Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages), • Group and Optional Life insurance, • Employee Assistance Programs, • 401(k) with company matching Powered by JazzHR lAS8HXu1Hl

Job Description Be the Heart of Our Bronx Dental Practice - Dental Office Receptionist Opportunity! Are you a customer service superstar with a passion for helping people feel welcome and cared for? Do you thrive in a fast-paced, patient-centered environment? If so, we invite you to join Concerned Dental Care of the Bronx, where exceptional patient experiences start at the front desk! Our state-of-the-art practice provides comprehensive dental services for patients of all ages, and we are looking for a friendly, organized, and detail-oriented Dental Office Receptionist to join our dedicated team. If you have strong communication skills, a warm demeanor, and the ability to multitask, this is the perfect opportunity for you! Why Join Concerned Dental Care of the Bronx? • Competitive Pay: $18-20/hour based on experience, • Comprehensive Benefits Package: Medical, vision, dental, 401K with match, life insurance, and disability, • Paid Time Off: 3 weeks PTO + 8 paid holidays, • Growth & Development: Opportunities to advance within our growing network, • Modern & Professional Work Environment: Work with a skilled, supportive team in a high-tech dental office Location: Concerned Dental Care of the Bronx: 55 Mosholu Parkway North, Bronx, NY 10467 Schedule: Monday - Friday: 8AM - 5PM *no weekends Your Role as a Dental Office Receptionist As the first point of contact for our patients, you will: • Create a welcoming and professional atmosphere for all patients and visitors, • Manage phone calls efficiently - answering inquiries, scheduling appointments, and directing calls, • Check patients in and out smoothly, ensuring all paperwork and records are accurate, • Verify insurance benefits and process payments with confidence and accuracy, • Organize and maintain patient records while upholding privacy and compliance standards, • Handle administrative tasks, including data entry, mail sorting, and document management, • Support the clinical team by maintaining effective communication and coordination What We’re Looking For • Minimum of one year of dental office experience (Required), • Previous front desk or administrative experience (Preferred), • Strong attention to detail and ability to multi-task in a busy setting, • Excellent communication and customer service skills, • Proficiency in computer systems and data entry, • Positive, team-oriented mindset with a passion for patient care Be the Friendly Face of Our Practice - Apply Today! At Concerned Dental Care of the Bronx, we know that a great front desk team sets the tone for the entire patient experience. Join us and be a part of a supportive, patient-focused practice where you can grow your career while making a difference in people’s lives every day! Concerned Dental Care of the Bronx is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description Dental Receptionists You’re the voice, the vibe, and the calm in the chaos. If that’s you - let’s talk. Affinity Dental Management is a dentist-run organization supporting standout practices across NY, MA, CT, and VT. We help practices run smarter behind the scenes - so the front desk can do what it does best: create an incredible patient experience and keep the day flowing. This is a pipeline post. If there isn’t a Front Desk opening in your exact area today, apply anyway - when something matches, you’ll be the first call. Why this might be your next move • Competitive pay, • Full-time benefits (30+ hours): medical, vision, dental, 401(k), life, disability, • Benefits kick in after 30 days, • 3 weeks PTO + 8 paid holidays, • Growth paths across a multi-practice network (not a dead-end desk job), • A team that values professionalism, positivity, and patient-first energy The kind of person who thrives here • You can juggle phones, people, schedules, and last-minute changes - without losing your cool., • You’re polished, friendly, and firm when needed., • You don’t just “answer calls” - you guide patients, protect the schedule, and keep the office one step ahead. What you’ll spend your day doing (in real terms) • Being the first impression - warm greeting, confident communication, smooth check-in/out, • Owning the phones: schedule, confirm, reschedule, problem-solve, • Keeping patient info accurate and moving quickly in the system, • Helping patients understand next steps (including case/treatment presentation support when needed), • Handling basic front desk financial tasks like credit transactions, • Keeping the front office organized, efficient, and professional - even on the busiest days What we’re hoping you bring • 1+ year dental front desk experience (2+ is a plus), • Comfort with dental software like Dentrix / Denticon/ Eagelsoft (preferred), • Typing accuracy around 40 WPM, • The ability to communicate clearly, stay organized, and handle pace with a good attitude No role posted near you yet? Still apply. This is a pipeline posting - when the right spot opens up, we’ll reach out. Affinity Dental Management is an Equal Opportunity Employer committed to building a diverse and inclusive workforce. All qualified applicants will be considered without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other protected status. Employment is contingent on successful completion of background check, references, and employment verification. Compensation varies by location and qualifications; details are shared during the recruitment process. {Dental Receptionist, Dental Office Administrator, Front Desk Coordinator (Dental), Dental Administrative Assistant, Dental Secretary, Dental Office Front Desk Coordinator, Front Office Dental Receptionist}

Job Description Legal Secretary/Legal Support Specialist • Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters., • Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents., • Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions, • Prepares and e-files pleadings and exhibits with courts., • Prepares zoning lists and coordinate mailings to residents, • Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request., • Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed., • Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details., • Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements)., • Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters., • Provides support with billing activities, including proofreading invoices and assisting with billing., • Coordinates with firm travel agency to book travel arrangements., • Prepares and submits expense reports and reimbursement requests accurately and timely., • Organizes and maintains electronic and paper legal files in accordance with designated filing standards., • Strong attention to detail, organizational, and time‐management skills., • Proficiency with rules for court document filings., • Responsive and professional, with a focus on providing excellent client service., • The ideal candidate will have 8+ years of real estate land use ore litigation experience; law firm experience is preferred., • Knowledge of laws, legal codes, or agency rules of assigned practice group/dept. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, • Perm, • Large law firm experience preferred, • Garden City Long Island, • $48 - $55

Job Description Position: Legal Administrative Assistant/Paralegal (National Law Firm) Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) l9iruZrM7G

Job Description Title: Legal Administrative Assistant (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Assistant: A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Assistant: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Assistant: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support #zr

Position: Medical Secretaries and Administrative Assistants Type: Contract Compensation: $60–$80/hour Location: Remote Duration: 3–4 weeks Commitment: 30–40 hours/week Role Responsibilities Create deliverables for common requests within your professional domain.

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Wilson Elser's Madison office is currently seeking a Legal Secretary to join a leading litigation team.

Job Description St. Marks UMC Head Start Center, Brooklyn New York Job Vacancy: Secretary / Bookkeeper Immediate opening: 3/8/2022 Required Qualifications • Must be computer literate, • Must be organized and accurate, • Must be able to function well under time pressure and complete tasks in a timely manner, • Must be trustworthy and able to maintain confidentiality, • Must be able to work in the US legally, • Must be a legal adult, • Must be able to read and write well in English, • Must work well with others, follow directions and take initiative when appropriate, • Must be able to go to school & attend trainings, • May not have a record of Child Abuse or Neglect Knowledge of ADP payroll software a plus Knowledge of Fund EZ Accounting software a plus Bilingual a plus Duties include: • Enter and process biweekly payroll, • Pay all center bills and maintain voucher system, • Maintain Purchase order system, • Make journal entries, • Prepare bank reconciliation, • Order office supplies as needed, • Develop and maintain inventory system, • Participate in annual audit $38,000-$43,000 If hired, applicants must submit 3 verifiable written references, an annual physical, complete a comprehensive background check, and complete all required training. Interested applicants must submit a resume to Anna-Maria Alleyne, Executive Director via email .

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: To provide broad-based paraprofessional support to in-house counsel in performing all legal tasks in connection with the implementation of Empire State Development’s economic development mission and purpose. WORK PERFORMED: Responsibilities can include some or all the following: • Research: Support both the legal and public affairs divisions in required research and analysis of program and legal issues upon request. Provide detailed and timely written analysis of research., • Corporate Transactions/Drafting: As necessary and required by attorneys, prepare initial drafts and/or proofread, cite check, and finalize diverse types of documentation, in support of the legal department’s corporate, lending, litigation and bond issuance activities; correspond with members of the public seeking information on ESD’s activities., • Other Duties: Under the supervision of the Corporate Secretary, draft and file documents necessary to effectuate the formation of corporate entities; assist in the discharge of all responsibilities for meetings of directors of ESD and its numerous subsidiaries and affiliated entities, including assuring a quorum for all meetings, arranging for stenographic transcription and video conferencing capability; oversee and coordinate the preparation of a large volume of corporate authorization requests, while maintaining the schedule for board meetings; and prepare corporate minutes and resolutions., • Litigation: Provide litigation support, including drafting correspondence; monitoring personal injury and lien actions; coordinating of all phases of document production; accepting service of papers served on ESD; and filing and obtaining copies of legal papers with various courts., • Compliance: Assist with Corporation’s annual Public Authorities Reporting and Information System compliance, the preparation of annual subsidiary report and other compliance activities., • FOIL: When needed, provide back-up support to the Corporation’s Freedom of Information Law Officer and FOIL Paralegal in responding to requests for records; maintaining log of requests and responses; corresponding with members of the public regarding requests for information., • Project Support: Work closely with attorneys and Project Managers in arranging for public hearings, including reviewing and arranging for the publication of legal notices and obtaining affidavits of publication; booking appropriate meeting space; supervising the preparation of a stenographic record of proceedings; and posting relevant documents to the ESD website for public review., • Administration: Create and maintain departmental files; maintain in-house legal library. MINIMUM REQUIREMENTS: Education Level required: Associate degree and successful completion of paralegal certificate program. Significant related experience may be substituted. Relevant experience: Five years’ experience as a paralegal, preferably in government, corporate setting or law firm, or the equivalent, is preferred. Knowledge required: Excellent verbal and written communication skills and superior organizational skills with attention to detail are a must. Strong interpersonal skills with the ability to work collegially and effectively in a team setting. Ability to manage multiple priorities and meet tight deadlines. Highly proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.) with proficiency in data management systems.