Trabajos administration assistant en Reino Unido - Page 3

Job Title: Team Secretary / Practice Assistant Salary: £37,500 Location: Central London International law firm are seeking a secretary / team assistant to support a team of lawyers with a broad range of administration duties. Expected duties will include typing correspondence and creating documents, planning diaries, organising meetings, booking travel arrangement, organising mail, administration, some billing duties, other ad hoc tasks. It is essential that you have strong IT and organisational skills, but more importantly a positive and proactive attitude. This would be an excellent opportunity for either a graduate with six months administration experience or someone working in a local law firm wanting to break into the city. A warm and friendly environment at firm who have a history of mentoring their staff. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.

Role Overview: The Junior Aviation Underwriting Assistant provides administrative and technical support to underwriters, assisting with the accurate processing, monitoring, and reporting of risks. The role is suitable for an early-career professional seeking to develop underwriting and market knowledge within a specialty insurance environment. Main purposes/responsibilities of job: 1. Support underwriters in the administration of risks, 2. Perform accurate data entry to underwriting and financial systems, 3. Assist with basic risk analysis under underwriter guidance, 4. Maintain and update risk registers, renewal lists, and underwriting records, 5. Liaise with Operations and Finance teams to support policy closings and cash management Key tasks: 1. Maintain Risk Register, 2. Data entry to ensure up to date financial metrics, 3. Preparation of monthly presentation of Company activity, 4. Risk analysis as requested/guided by Underwriters, 5. Maintenance of renewal lists, 6. Understand accounting system (Asstra), 7. Support Operations team regarding closings, 8. Maintain Cash book in liaison with Finance team, 9. Administer risk declarations to facilities, 10. Daily checks on MI system and “Daybook” Education Requirements: • Minimum of 3 A-levels (or equivalent), • Commitment to studying towards the ACII qualification (or equivalent CII insurance qualifications) Experience Requirements: • Previous exposure to the Lloyd’s market or specialty insurance an advantage but not required, • Proficiency in Microsoft Excel and confidence working with data Skills & Attributes • Strong attention to detail and numerical accuracy, • Well-organized with the ability to manage routine tasks efficiently, • Clear written and verbal communication skills, • Willingness to learn and develop underwriting and Lloyd’s market knowledge, • Team-oriented with a professional and proactive approach

Location: Canary Wharf (Hybrid) Type: Fixed Term, Full-Time About Pinnacle Wealth Pinnacle Wealth Management LLP was established in 2013 to help people and businesses achieve their true lifelong ambitions, as well as to support talented individuals struggling to find an opportunity in wealth management. Since then, Pinnacle has grown to be a highly successful UK wealth advisory firm. Our advisers continue to help thousands of people and businesses to achieve the goals that are most important to them in life. Main Purpose of Job The main purpose of this role is to provide comprehensive business, organisational and administrative support to an Adviser/s within Pinnacle Wealth Management as part of the central Assistant Support Unit (ASU). The role has elements of business administration as well as elements of a Personal Assistant role. The ideal candidate will need to be excellent at managing numerous tasks in our fast-paced environment, at any one time, prioritising these and maintaining attention to detail. Key Responsibilities of the Job • Diary and email management e.g. booking client meetings via phone and email, responding to client emails, • Keep an accurate record of all meetings and notes within Salesforce, • Manage client actions using Salesforce tasks, • Send and chase LOA’s, • Complete CYC’s and CFR’s, • Prepare Transfer packs, • Prepare Lifeplans, ensuring all documents are appropriately personalised, accurate and comply with Pinnacle standards, • Prepare Voyant reports, inputting the client’s information in order to create a base plan, create ‘what if’ scenarios and generate reports, • Prepare Analytics reports, locating funds and pre-populating client portfolios, producing fund and performance analysis, • New business case submissions via Lifeplan and CFR’s, • Prepare meeting packs for existing and potential client meetings, • Manage client actions using tasks, • Submit fund switches and obtain product valuations, • Confirm receipt of client’s funds and inform the client accordingly, • Use all SJP systems effectively to support your daily tasks, • Any other ad hoc requests that your manager or advisor/s may need you to undertake. Requirements of the Job (including Interpersonal) • Previous experience working in a fast-paced Wealth Management Assistant role, minimum 2 years, • Previous experience working with high-net-worth clients, providing a high level of service, • Committed to delivering first-class client service, • Extremely organised with the ability to multi-task, • Strong attention to detail and accuracy of reporting is a necessity for this role, • Excellent communication skills, discrete and professional, • Resilient, • Accountable for own actions, • Has a positive approach, • Ability to work under pressure and meet deadlines, • Emotional intelligence, • Adaptable and flexible, • Willingness to challenge in a constructive and non-confrontational manner, • Self-motivated and willing to work at times in isolation and as part of a wider team

Egis is a leading global consulting, construction engineering and operating firm. We work hand-in-hand with our clients across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. We hold 50+ years of experience and have a worldwide workforce of over 20,000 people. The Anthro joint venture between ___ and ___ will provide comprehensive turn-key services for London’s state-of-the-art HS2 gateway station at Old Oak Common. We have been awarded a multi-year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) systems works. The role will be working at our office near the Elephant & Castle station in London, you must be based 3 days a week in the office. Job Description As a Senior Quantity Surveyor, you will have knowledge and experience in pre and post-contract management and procurement within the UK rail sector. The senior quantity surveyor will be expected to utilise their major project experience and knowledge to drive efficiencies and effective supply chain engagement. The role will be supporting our design team for early stages of the project through the initial design phase. Ideally candidates will have a Rail or Infrastructure background, if they have worked on MEP projects this would be beneficial. We can also consider candidates with experience in Highways, Construction, Utilities and the Energy sector. Role Responsibilities: • NEC3/4 Option C Contract management and administration, • Establish and manage entitlement, with key focus on gaining full entitlement under the terms of the Subcontract, • The quantity surveyor will lead the review and valuation of contractor applications for payment in accordance with contractual terms and conditions and contractual entitlement, • Managing Subcontractor's Accounts, • Liaison and negotiation with the Customer’s Commercial and/or project team, • Establishing and maintaining productive and collaborative relationships with relevant internal and external stakeholders, • Ensure appropriate commercial records are maintained in line with the contract requirements and oversee any contractual issues, • Investigate and draft contract communications and notices including Early Warning Notices, notification of Compensation Events, General Communications, • Provide contractual and commercial risk advice to the Commercial team and wider Technical and Construction Delivery teams, • Manage, monitor and report on commercial and cost reporting aspects of allocated projects and portfolio of works, • Support the programme and project teams to ensure full compliance with contract and corporate governance rules Qualifications You must have right to work in the UK. • Educated to degree level, • Main contractor and/or joint venture experience, • Experienced administering NEC3/4 contracts (A/C/E must have). Use of CEMAR is desirable, • Experienced in leading the full range of contract management activities including evaluation/assessment of high value Compensation Events, • Ability to lead on project financial monitoring and reporting, • Experienced in proactive change and risk management, • Experienced in negotiating and procuring sub-contract packages (Design-Delivery-Commission), testing the robustness of costs and value for money, • Experience of working within a collaborative culture or/ and a mature approach to relationship management with a long-term strategic focus, • Able to prioritise the delivery of the objectives of their role, • Ability to performance manage and hold to account, • Experience in managing and developing assistant and intermediate-level commercial team members Additional information Diversity & Inclusion: We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.

Paralegal (Finance) An exciting opportunity for an experienced Paralegal to join a leading US law firm in the City. In this role, you will have exposure to high-level work from day one, assisting senior associates with day-to-day caseloads involving increases, extensions, amendments and refinancings within the firm’s highly ranked Finance practice group. • Salary to £55,000 + paid overtime, • Fantastic employee benefits, • Hybrid working – 3 days in the office / 2 days remote Paralegal (Finance) Key Responsibilities: • Assist senior associates with the day-to-day management of a large portfolio of capital call facility work for key sponsor clients., • Support the ongoing administration of a suite of 50+ facilities, ensuring documentation and processes are maintained accurately and efficiently., • Assist with transactions relating to increases, extensions, amendments and refinancings of existing capital call facilities., • Coordinate and manage transaction documentation, including checklists, conditions precedent and closing deliverables., • Liaise with internal teams, external counsel, lenders, and client stakeholders as required., • Maintain and update facility records, trackers, and precedent documentation., • Assist with the preparation, organisation, and circulation of documents for execution and completion. Paralegal (Finance) Skills & Requirements: • Previous Paralegal / Legal Assistant experience at a law firm, ideally within Finance., • Have excellent IT skills (Excel) and knowledge of document management systems (such as iManage)., • Organised and responsive with an ability to prioritise and work to deadlines.

PA - Family Office Location: Central London (5 days per week in the office) Salary: On application (dependent on experience) One of our private clients, an established Family Office based in Central London is seeking an experienced and highly professional Personal Assistant to join their team within a dynamic Family Office environment. The Role Key Responsibilities • Coordinating complex schedules across multiple time zones, • Managing diaries and all meeting logistics, • Preparing presentations, reports, and documentation, • Personal/Private PA duties when required, • Acting as a key point of contact for senior stakeholders and external clients, • Providing holiday and absence cover for other PAs, • Proven experience (2-5 years) as an Executive Assistant or PA at senior level, • Ideally from a Family Office/UHNW environment, • Highly organised with exceptional attention to detail, • Confident working with stakeholders at all levels, including UHNWIs, • Strong diary management skills with the ability to juggle multiple priorities, • Professional, discreet, and comfortable handling confidential information, • Proactive, adaptable, and a strong team player, • Excellent communication and interpersonal skills

Summary We are looking for an experienced Senior Quantity Surveyor to drive project success through expert cost management, contractual control, and strategic team leadership. The ideal candidate will bring proven experience in managing budgets, leading change processes, resolving conflicts, and ensuring robust governance across complex projects. With strong stakeholder engagement skills and deep knowledge of NEC and JCT contracts, they will oversee risk, forecasting, procurement, and supply chain performance while guiding project teams to deliver high‑quality results. This role requires a proactive, detail‑driven professional who can shape commercial strategy, maintain strict cost control, and support continuous improvement across projects valued from £10m to £50m+. Commercial Management • Full ownership of project cost planning, forecasting, reporting, and budget control., • Ensuring projects are delivered within budget, with proactive commercial risk management., • Managing cost/value reconciliations (CVRs) and delivering monthly commercial reports., • Monitoring cash flow and ensuring timely invoicing applications. Contractual Management • Working under standard forms such as JCT, NEC, FIDIC (depending on sector)., • Drafting, issuing, and managing contract notices, including Early Warnings (NEC) and Instructions (JCT)., • Assessment and negotiation of variations, compensation events, and claims., • Ensuring the project team complies with contract requirements and deadlines. Procurement & Supply Chain • Developing procurement strategies and tendering subcontract packages., • Negotiating terms, preparing subcontract orders, and managing supply chain relationships., • Evaluating subcontractor applications, variations, and final accounts. Cost Control & Forecasting • Managing budgets, cost plans, and change control processes., • Maintaining accurate forecasts for labour, materials, subcontractors, preliminaries, and risk allowances., • Identifying cost trends early and advising project directors on commercial risks/opportunities. Change Management • Managing end‑to‑end change processes: identification → valuation → agreement → records., • Preparing and defending cost justifications for employer changes., • Ensuring robust record‑keeping to support entitlement. Risk & Opportunity Management • Leading commercial risk reviews and developing mitigation strategies., • Identifying value‑engineering opportunities to protect margin., • Supporting claims preparation when needed. Project Leadership & Stakeholder Engagement • Acting as commercial lead on projects up to £10m–£50m+ depending on sector., • Collaborating with project managers, planners, design managers, and finance teams., • Representing the contractor in commercial meetings with clients and consultants., • Providing guidance to project teams on commercial matters. Team Leadership & Mentoring • Managing Assistant QSs and QSs, reviewing their work, and developing their technical skills., • Allocating responsibilities, checking key documents, and helping shape commercial strategy. Requirements • Degree in Quantity Surveying, Construction Management, or equivalent (HNC/HND-level qualifications also accepted)., • Typically 5-7+ years post-graduate experience in QS roles, ideally within large subcontractors., • Strong knowledge of NEC and JCT contracts, experienced in contract administration Diversity & Inclusion We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. Keltbray welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.

We are seeking an Executive Assistant to senior investment team members. This role suits someone who is interested in contributing towards a world-class investment team in a high-performance environment. Operating a high-feedback, high-trust culture that prizes initiative, judgment, and outcomes over process. Role objective This is a varied role, where no two days will be the same. The scope of the role includes supporting a senior portfolio manager and their team of 4, getting hands-on with our Responsible Investing team, and providing ad-hoc administrative support to our Quant, and Data teams. This role allows you to be involved in a number of areas, using your judgement to prioritise and make things run smoothly across the team. Specifically, it entails: Precise, proactive Executive Assistant-style support, including diary management, travel, and ad-hoc priorities - enabling our senior leaders to focus on what matters most. Organising investment research: Strengthening the team’s effectiveness by sourcing reports, tracking company management interactions, broker events, proxy voting and maintaining data. Keeping the team running smoothly: Keeping on top of essential administration for a number of different teams - scheduling meetings, coordinating travel, managing expenses, and registering for conferences. Stepping up when needed: Providing cover for our two other Administrators in the team as well as occasional support for the wider office. This role can involve taking on side-tasks that help make our team sharper and our environment more effective. Examples may include event planning, office services or other internal projects. About you You are someone people rely on when it really matters. You combine precision with judgment, and bring both resilience and initiative to everything you do. • Highly organised - always a step ahead, anticipating issues before they arise., • Exceptional attention to detail and accuracy., • Self-starter with high standards, perseverance, and a “can-do” attitude., • Adaptable - comfortable in a fast-paced, ever-changing environment., • Curious to learn the language of investing and how a world-class investment team thinks., • Committed to continuous improvement - for yourself and the team., • Proven success in a demanding professional environment; experience in top-tier financial or professional services is preferred., • An understanding of how our industry operates is an advantage. This is a rare chance to work side-by-side with senior investors in a firm that is uniquely set-up to thrive over the long term. If you bring energy, initiative, and uncompromising standards, you won’t just support our success - you’ll help shape it.

Store Manager - London Based Industry: Designer collectible pieces Location: London Stores Job type: Full time, permanent About POP MART POP MART (09992.HK) is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established development and operation system. Our portfolio includes iconic characters such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS and Hirono. POP MART operates over 500 physical stores and more than 2,300 Robo Shops across more than thirty countries and regions, and through multiple cross border e commerce platforms reaches audiences in over ninety countries and regions, bringing joy to young consumers around the world. POP MART has developed a comprehensive IP commercialisation ecosystem that spans multiple industries, deepening emotional bonds between fans and IPs while exploring broader opportunities for value creation. Our ventures include the world’s first immersive intellectual property themed park in the art toy industry, the expansion of its IPs into global markets through licensing and co-branding with leading global brands, and the curation of art toy expos and intellectual property themed exhibitions internationally. In Europe, POP MART has built a strong presence in key markets including the United Kingdom, France, Italy, Germany, the Netherlands and Spain, and is expanding into new high potential markets. Our expansion brings POP MART closer to European fans and offers new ways for them to connect with our IPs and stories. For more information, please visit and our LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: · Contribute to a fast-growing European business that combines retail, art, and creative storytelling · Work with passionate teams across different countries, all connected by a shared love for designer toys and unique customer experiences · Grow your skills through hands-on projects, collaborative learning, and opportunities to explore new ideas Benefits POP MART offers our employees: · Monthly appreciation gifts featuring our latest POP MART designs · A structured bonus scheme linked to company and individual performance · Access to a confidential Employee Assistance Programme (EAP) for counselling and wellbeing support · Training and development programmes that build both professional skills and creative thinking · Regular team events that bring our people together to share ideas and celebrate our work • Join Our Team – 40-Hour Workweek, 7-Hour Shifts +1h Paid Lunch The Role and Candidate We are searching for a Store Manager to lead and oversee operations at one of our stores in London! This is a key leadership role responsible for managing all aspects of retail operations and ensuring the sales team provides exceptional customer service that meets POP MART's standards. This management position requires strong leadership skills, excellent communication abilities, and a passion for retail management. Your enthusiasm for designer toys will make you a competitive candidate. The position reports to and receives functional guidance from the Area Manager. Responsibilities • Oversee all aspects of store operations, including sales, customer service, inventory management, and staff supervision, • Develop and implement strategies to achieve sales targets and improve store performance, • Provide exceptional customer service and resolve any customer issues or complaints, • Train, mentor, and supervise the sales team, ensuring they adhere to company policies and procedures, • Closely monitor inventory levels and coordinate with the merchandising team and management for replenishment, • Control stock discrepancy by monitoring inventory levels and implementing loss prevention measures, • Manage visual merchandising and product displays, ensuring the store's tidiness and cleanliness are maintained at the highest level, • Oversee cashier point operations, including daily opening and closing procedures, • Conduct regular staff meetings to communicate goals, expectations, and updates, • Lead recruitment efforts, evaluate potential candidate's performance, and train new team members, • Perform administrative tasks such as rota scheduling, payroll management, and sales reporting, • Ensure compliance with all company policies, procedures, and relevant regulations, • Be available to work flexible hours. Required Qualifications • Proven experience (4+ years) in retail management, preferably in a similar industry, • Bachelor’s degree in business administration, Retail Management, or a related field (or equivalent work experience), • Fluent in professional English, with excellent verbal and written communication skills, • Strong leadership skills with the ability to motivate and develop a high-performing team, • Proven ability to develop and implement strategies to achieve sales targets and improve store performance, • Excellent organizational and problem-solving skills with a keen attention to detail, • Proficient in administrative tasks such as rota scheduling, payroll management, and reporting, • Team-oriented with the ability to foster a positive work environment, • Candidates with less experience can also apply for the Assistant Store Manager position Desirable but Not Essential • Multi-lingual language ability (Chinese Mandarin is an advantage but not essential), • Experience in the toy or collectibles industry, • Knowledge of visual merchandising techniques, • Familiarity with retail management software and point-of-sale systems If you are excited to be part of POP MART’s journey and believe you have the skills and passion to contribute, click Apply Now and send us your CV.

Company Secretarial Assistant We are currently recruiting for a Company Secretarial Assistant. This is a fantastic opportunity for a driven individual with early experience in company secretarial, compliance, or trust administration roles. This role is ideal for candidates looking to advance their careers within a high-performing, client-focused team. Key Responsibilities: You will support the legal and compliance team in a broad range of responsibilities, including managing a portfolio of entities, Companies House filings, upkeep of statutory registers, KYC processing, drafting resolutions and liaising with advisors. You will also assist with trustee services, bank account management and paralegal support to the in-house solicitor. Key Skills & Experience: Candidates should have upwards of two years company secretarial experience, ideally from a professional services setting. Hybrid: Following a six month probation, candidates are able to work from home one day per week. Apply Now: This role is in high demand-get in touch today to apply and avoid missing out!

✨ Executive Assistant / Office Manager 📍 London | 💷 up to £60,000 | Full-time, Permanent An established international law firm specialising in dispute resolution is looking for a proactive, ambitious Executive Assistant / Office Manager to support the Chief Operating Officer and keep their London office running smoothly. This is a fantastic opportunity for a highly organised Executive Assistant to provide comprehensive support to a legal team of 25, manage complex diaries, travel arrangements, and office operations, while overseeing financial administration. The role requires excellent communication, discretion, and the ability to confidently manage competing priorities. We’re looking for an experienced Executive Assistant with a background supporting C-suite executives or senior management, strong IT skills, and a client-focused, flexible mindset. Must have Legal or Professional Services experience. If you’re ready to thrive in a dynamic international legal team, I’d love to hear from you! Apply today!

Job Title: Executive Assistant to Founder (Business & Private) Location: Mayfair, London Working Pattern: Monday–Friday, with flexibility to work out of hours as required Reporting Line: Chief of Staff Overview We are seeking a highly capable and discreet Executive Assistant to support the dynamic Founder of a hedge fund, working across both business and private affairs. This is a unique, fast-paced role within a family office environment, offering significant exposure to senior stakeholders and the opportunity to play a pivotal role in the smooth running of both professional and personal commitments. The successful candidate will take full ownership of a complex and ever-changing diary, ensuring seamless coordination across business, family office, and private obligations. You will be trusted with sensitive information and expected to operate with exceptional judgement, attention to detail, and composure under pressure. Key Responsibilities Business Support • End-to-end management of the Founder’s business diary, including scheduling meetings, calls, investor engagements, and travel., • Proactive coordination with internal teams, external counterparties, and senior stakeholders to ensure priorities are aligned., • Preparation of briefing materials, agendas, and relevant documentation for meetings., • Managing logistics for domestic and international travel, including itineraries, visas, and accommodation., • Management of the Founder’s personal diary, including family commitments, medical appointments, and social engagements., • Handling personal administration and ad hoc private duties with discretion and efficiency., • Liaising with household staff, advisors, and service providers., • Supporting the Chief of Staff with projects and operational tasks., • Ensuring absolute confidentiality at all times., • Troubleshooting scheduling conflicts and last-minute changes calmly and effectively., • Graduate calibre., • Proven experience as an Executive Assistant, Personal Assistant, or in a similarly demanding role., • Exceptional attention to detail with strong organisational and time-management skills., • Ability to work at pace in a high-pressure, fast-moving environment., • High level of discretion, integrity, and professionalism., • Strong written and verbal communication skills., • Confident working with senior stakeholders and managing complex diaries., • Flexible and willing to be available out of hours when required., • A high-profile role supporting a dynamic hedge fund Founder., • Broad exposure across both business and private affairs within a family office., • A collaborative, high-performing environment based in Mayfair., • Competitive salary and benefits, commensurate with experience.

Allegis Global Solutions is recruiting for a contract position, and the assignment will be at Warner Bros. Discovery Job Title: Consumer Products Category Assistant Duration: 6 months Location / Hybrid: Old street, London- 2 days in office Inside IR35 Via PAYE- £154 per day About the Company The WBCP EMEA Category team works closely with all areas of the WBCP business, including other departments within the regional Head Office, the territory teams based in the country offices across the EMEA region and Globally. This role sits in the WBCP EMEA Consumer Products Category department in London. About the Role Your Role Accountabilities... Responsibilities • Managing the EMEA contracts admin process, drafting and uploading deal paperwork for internal approval., • Monitor and track the progress of deals throughout the approval process to facilitate efficient and timely transitions., • Serve as a liaison with relevant approvers, addressing inquiries and communicating feedback to the appropriate Category Managers., • Lead the weekly meeting between category and legal to share status updates, progress and ensuring all stakeholders are clear on the next steps., • Manage the purchase order (PO) process, ensuring POs are raised as needed and processed promptly., • Collate cross-divisional information (e.g., Theatrical, TV, Games) and Research data, selecting key relevant points for EMEA use., • Taking minutes and agendas on internal meetings and conference calls., • Compile case studies and summaries by franchise regarding progress of launch initiatives across key European markets., • Build relationships and work closely with key licensee contacts., • Build close working relationships with the EMEA Franchise, Finance and Product Development teams. Qualifications • A confident communicator in person, on the phone and on email, in a professional and mature way., • Good at managing multiple and varying projects/tasks at the same time., • Ability to organise and schedule work effectively, with limited supervision., • Excellent attention to detail., • Able to work in a team, but also self-motivated when given tasks to work on individually., • Ability to provide thoughtful reviews and summaries of tasks assigned., • Computer skills, particularly Microsoft PowerPoint, Excel and Outlook/Email., • Previous experience in contract administration is preferred, though not essential. Required Skills • Confident communication skills., • Project management abilities., • Organisational skills., • Attention to detail., • Teamwork and self-motivation., • Review and summarisation skills., • Proficiency in Microsoft Office Suite. Preferred Skills • Experience in contract administration.

Leasehold Enfranchisement Legal Administrator / Legal Assistant Job Description About Us We are a well-established specialist Leasehold Enfranchisement practice, providing expert legal services to landlord and tenant clients. We pride ourselves on delivering a high standard of client care within a supportive and collaborative team environment. The Opportunity We are looking for an organised and proactive Legal Administrator / Legal Assistant to support our fee earners with the day-to-day running of matters. This role is primarily focused on legal administration, file management, compliance, and post-completion processes, and is ideal for someone who enjoys keeping matters progressing efficiently behind the scenes. Key Responsibilities Your responsibilities will include, but are not limited to: • Opening and setting up new client files, including completing onboarding procedures and AML checks, • Monitoring departmental trackers and ensuring matters progress in a timely manner, • Chasing clients and third parties for outstanding information and documentation, • Supporting fee earners with general file management and administrative tasks, • Handling incoming and outgoing post, scanning, filing, and document management, • Preparing and maintaining file records in line with firm procedures, • Assisting with post-completion matters, including registering leases and documents at HM Land Registry, • Dealing with Land Registry requisitions and related correspondence, • Closing and archiving files in accordance with compliance requirements, • Ensuring adherence to the firm’s risk management and administrative processes, • Previous experience in a legal administrative or similar office support role (property experience desirable but not essential), • Strong organisational skills and the ability to manage multiple tasks and deadlines, • High attention to detail and accuracy, particularly when handling documentation, • Good working knowledge of Microsoft Office, • Confident communication skills and a professional telephone manner, • Ability to work independently and as part of a small team, • Reliable and methodical, • Comfortable working in a process-driven environment, • Positive, team-focused attitude, • Job Type: Full-time, • Industry: Law Practice, • Employment Type: Permanent

ROLE OVERVIEW // We are recruiting for a Junior Executive Assistant to be based at the firm’s Head Office in London. The role is to work Monday to Friday, 9.30am to 5.30pm (although as with all client-led industries a degree of flexibility is required), alongside a wider team of Executive Assistants and Administrators. The successful candidate will work in the heart of our corporate practice, providing professional and client-focused support to our Head of Corporate Knowledge and Knowledge Counsel, the wider Knowledge team and other business services stakeholders, undertaking complex tasks and projects and playing a critical role in managing all routine and daily administrative tasks, whilst receiving continued support, mentoring and training to enable this career progression and create a stepping-stone between our Administrator and Executive Assistant roles. Responsibilities of the role will include undertaking complex tasks and projects and playing a critical role in managing all routine and daily administrative tasks. This role is an excellent opportunity for somebody who is looking to progress from an administrative role to an Executive Assistant role and who is keen to provide an exceptional service within a challenging and demanding environment. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. • Act as gatekeeper for all stakeholders/ managers (e.g. take and share messages, manage expectations of callers, pass queries on to other fee earners/managers where appropriate)., • Use initiative to manage email accounts and to develop and maintain systems to promote efficiency., • Build strong relationships with, and develop and maintain a comprehensive knowledge of, clients, mandates, and projects., • Extensive and proactive diary management (to include understanding team preferences, highlighting and rectifying clashes, marking holidays/absences where appropriate, ensuring Outlook invitations are responded to and understanding team priorities for the day)., • Organise meetings including all ancillary arrangements (e.g. book meeting rooms and refreshments, arrange and provide technical support, and proactively prepare any necessary document packs)., • Organise and support conferences, events, and hospitality, to include managing invitations and RSVPs, arranging payment, travel, restaurants/venues and any necessary equipment, supporting the preparation and distribution of name badges, attending events., • Attend and contribute to team meetings, to include collating and circulating agendas and progressing action points as appropriate., • Manage the administration of Group training programmes, including by:, • Taking ownership of the planning process to ensure that relevant milestones are diarised and brought to team members’ attention, preparatory meetings are scheduled, tracker documents are up-to-date, and training materials are flagged for updating;, • Liaising with relevant teams to secure appropriate room bookings;, • Managing calendar invitations;, • Organising and assisting in the production of slides and other relevant training materials;, • Liaising with speakers and other relevant parties; and, • Recording and reporting attendance using relevant IT and HR systems., • Own and maintain all relevant data, for example in relation to training programmes, events and client relationships, to include creating and maintaining rolling ‘to-do’ lists and prompting stakeholders/managers as necessary., • Build strong relationships with Partners, fee earners and other business services teams and maintain effective and efficient use of business support services., • Identify and facilitate knowledge sharing within peer group and wider team, and provide team support to cover absences and during times of increased workflow., • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm’s policies in general., • Facilitate training sessions for legal staff and provide end-to-end support, to include liaising with providers, clients, and attendees, booking rooms or event spaces, providing any documentation required (before and after), providing technical support in the training sessions (as required)., • Update intranet pages, as required., • Collate BD activities for the group., • Support the BD team with overlapping tasks and projects, as necessary, which may include updating marketing lists on our internal CRM system, updating brochures, updating LinkedIn alumni lists, preparing legal directory submission documentation, preparing referees for same, plus arranging meetings with Partners and legal directory personnel., • Undertake additional ad hoc duties to support the group, as identified by your stakeholders/Practice Support Manager/group partners and as necessary., • Update Corporate OneNet pages using RedDot. CANDIDATE PROFILE // Candidates for this position must have: • Advanced knowledge of Microsoft Office Suite (in particular Word, Excel and PowerPoint).This role will demand extensive use of these packages and will also require excellent administrative skills and experience., • Excellent audio skills and typing speeds., • Excellent attention to detail and use of grammar., • Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels., • The ability to build strong relationships with internal and external clients., • Commercial and financial acumen and a solution-focused attitude., • Accuracy and pride in their work product., • A collaborative attitude and be supportive of the business and its initiatives, plus a willingness to get to grips with new technology, taking the training opportunities provided by the firm., • The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times., • The ability to anticipate and identify potential problems and provide innovative solutions., • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines., • Experience of working in a diverse team whilst fostering an inclusive team culture., • An adaptable nature and be open to change, with a willingness and confidence to make suggestions for change where appropriate., • A high level of professionalism and integrity; displaying the highest standard of professional ethics. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

Take the Lead in Running a High-Performing London Office If you’re an exceptionally organised Office Manager who thrives in a dynamic, professional environment, and you’re ready to become the operational backbone of a growing business, this role offers the perfect next step. About the Company Our client is a highly successful UK-based business operating at the intersection of finance, investment, and real estate. Their London office plays a central role in supporting specialist teams who deliver market-leading services within their sector. The culture is professional, collaborative, and growth-focused, with a strong commitment to operational excellence. As they continue to expand, they’re now seeking a talented Office Manager who can ensure the office runs smoothly, support senior leadership, and enhance day‑to‑day operations across the business. About the Role This is a pivotal position responsible for overseeing office operations, coordinating administration, supporting HR and IT onboarding, and ensuring a seamless, well-run workplace. While specialist Finance and Real Estate teams manage their core responsibilities, the Office Manager will occasionally assist with ad hoc coordination across both areas. This role suits someone proactive, polished, and confident managing a wide variety of tasks with professionalism and discretion. Key Responsibilities • Manage day‑to‑day office operations, facilities, supplies, IT coordination, vendors, and correspondence., • Maintain a well-organised, clean office environment and coordinate internal meetings, events, and staff activities., • Handle onboarding for new starters, including IT setup, equipment, access passes, and accurate staff records., • Provide comprehensive administrative support to senior leaders and teams, including preparing documents, managing diaries, travel arrangements, expenses, invoices, and absence tracking., • Support internal communications and occasional social media activity., • Ensure smooth workflows, improve processes, identify operational gaps, and add to the positive office culture., • Assist with ad hoc projects and occasional property-related coordination as needed. Skills & Experience • 3+ years’ experience as an Office Manager, Executive Assistant, or similar operational role., • Strong background in office operations, HR/IT onboarding, administration, and invoicing and expenses., • Exceptional organisational, multitasking, and time management abilities., • Outstanding written and verbal communication skills., • High levels of professionalism, discretion, and confidentiality., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Highly organised and detail focused., • Proactive and solution-driven, with a real sense of ownership., • Effective stakeholder management and strong interpersonal skills. Package & Benefits • Salary £36,000–£40,000 depending on experience., • Discretionary performance-based bonus., • Opportunities for development and increased responsibility as the business grows., • Professional, supportive and collaborative team culture. Why Apply? This is a fantastic opportunity for a confident Office Manager who wants meaningful responsibility, a varied workload, and the chance to influence how a growing London office operates. If you want to be the person who “makes things happen” and leads operational excellence in a respected, expanding organisation, this role will give you the platform to thrive.

We’re looking for a commercially driven, highly organised and product-focused Assistant Buyer to join our growing fashion team at wearegrip. You will work full-time across a high-profile Formula 1 driver’s fashion brand that mixes merchandise with streetwear style. This is an opportunity for someone who thrives in the detail but thinks big picture. Someone who understands the importance of process, pace and precision and who is excited by the challenge of developing premium product within a fast-moving, high-performance environment. In this role, you’ll work closely with the Buyer and Design team to support the full product lifecycle, from initial concept through to final delivery. You’ll play a key part in ensuring our ranges are executed seamlessly, delivered on time and positioned competitively within the market. From managing the critical path and supplier communication to owning sample organisation and analysing competitors, this role is integral to ensuring our product consistently meets both brand and commercial expectations. If you are proactive, analytical and motivated by building best-in-class merchandise in the world of Formula 1, we’d love to hear from you. About us We are wearegrip, a London-based creative agency working with some of the most exciting drivers in Formula 1. Our goal is to build distinctive, globally recognised personal brands that capture the attention of fans, teams and partners around the world. Working hand-in-hand with each driver, we create and manage all aspects of their personal brand across social media, branding, marketing, merchandise, content creation, digital and more. When you join wearegrip, you’ll be working at the heart of our ambitious, multi-skilled start-up, with the opportunity to shape your career in a fast-growing and competitive environment. Your responsibilities (but not limited to) • Support the Buyer in the day-to-day running of the department, • Support with driving the product development from start to end and in close collaboration with the buying and design team, • Update and maintain the critical path to ensure any issues are identified and resolved without commercial impact, • Liaise with suppliers regarding critical path, samples, approvals, deliveries, and general queries, • Ownership of sample management process – tracking, storage, and organisation. Ensuring samples are available at the right time, place and quantity to support other business functions (such as Marketing), • Maintain accurate product and supplier information on internal systems, • Raise purchase orders and manage order tracking to ensure on-time delivery, • Ownership of buying administration tasks and the day-to-day organisation within your team, • Conduct regular analysis of our competitors and provide insights to your team, ensuring we offer our customers great value for money, • Prepare and assist fittings, organise agenda, provide samples at the right place, right time and right quantity About you • 3+ years’ experience as a Senior Buying Assistant or Assistant Buyer within a clothing business, • Strong product development knowledge, ideally working with an in-house design team, • Excellent organisational skills with the ability to multitask and meet strict deadlines, • Commercially aware with strong analytical capability, • Advanced Excel proficiency, • Strong team player with clear and confident communication skills, • Good understanding of trends, competitor activity and market positioning, • High level of ownership, accountability and attention to detail, • Comfortable working in a fast-paced, high-growth environment Your skills • Strategic thinker with the ability to see the bigger picture beyond immediate tasks, • Decisive and action-oriented, able to move projects forward independently, • Detail-conscious with a sharp eye for quality, presentation and brand standards, • Naturally curious, always seeking ways to improve product and process, • Resilient and composed, maintaining momentum in high-pressure situations Not essential but always a bonus • Interest in motorsport, particularly Formula 1, • Experience working within licensed or sports merchandise, • Experience in a start-up or scale-up environment Benefits • 20 days annual leave plus one week shutdown over Christmas and New Year, • 1 fully paid day off for your birthday, • Competitive salary based on experience, • Days in lieu when required to work weekends, • Apple MacBook plus relevant software and equipment, • Budget for personal training and development

Continue to be part of the world’s leading data, insights and consulting company. We understand more about how people think, feel, shop, share, vote and view than anyone else. Panel Administration Assistant London, Westgate Role Description It's an exciting time to join the team; with a renewal of the BARB contract till 2029, we will be looking to increase our “panel homes” to 50% and headcount of our team by 4. So, what is BARB? The Broadcasters’ Audience Research Board is a key player in the UK television and advertising industry. Where they are the official provider of television audience viewing figures across all channels available to watch in the UK. Information on viewing behaviours and analytics is collated via GPRS from ‘Panel Homes’, a sample to represent the 24 + million UK home viewers. This allows BARB subscribers to access next day data on UK’s ratings, 365 days a year. BARB data is used in deciding the making and distribution of TV programmes by commercial TV stations, advertising agencies and advertisers to negotiate prices for commercial airtime and to plan TV advertising campaigns. Everyday our team of over fifty field technicians carries out maintenance and installation calls to BARB panel homes and performs checks on the equipment used to capture information about the homes’ TV/PC/Tablet viewing. This information needs to be kept up to date and accurate as it’s used for data processing and to maintain a balanced panel. Information about the Panel homes can come from various sources, technical line sheets, incoming/outgoing telephone calls, email, questionnaires etc. The primary task of the Panel Admin Team is to ensure this information is input accurately into our main database called ‘Atria’. We are looking for someone to join our panel administration team who act as the main point of contact for technicians working in the field as well as our panel members. This team are also responsible for booking appointments for technicians’ visit to panel member homes and for validating the accuracy of the maintenance work undertaken on meter equipment installed by technicians. Maintaining information about a home’s TV equipment and demographics is also an important aspect of this role. The successful candidate will be trained on a variety of systems and tools and will work closely with all teams within the BARB operation. Job Role Requirements • Liaising with technicians whilst in panel member homes to perform interactive tests and quality checks to prove that the metering is installed correctly., • Capturing information from technicians about the equipment in the panel members homes and updating into a central database., • Contacting panel members to book appointments for technician’s visits which could involve a first-time installation or revisit., • Respond to incoming calls from panel members and record the outcome of calls in the contact history database., • Make outgoing calls to panel members to follow up on potential compliance issues or technical faults with the metering., • Provide support on ad hoc projects and initiatives., • Conduct various validation checks to identify any issues with data held against a home that could have a detrimental impact on data processing., • Perform all duties with an underlying objective of meeting of exceeding the divisions service level agreements, • Work collaboratively with all staff within the BARB team and other business units., • Always consider the standards expected of the client when undertaking duties, • Ensure that daily targets set for routine activities are met and to standards expected. Requirements for position Service Orientated • The desire to anticipate, recognise and meet other’s needs., • Have a full understanding of the daily priorities and quality expectations, • Confident communicating with both colleagues and panel members, • Be flexible to responding to business, stakeholder, and client needs, • Be versatile in your approach to issues, • Can adapt to changing priorities, • Previous experience of working in a helpdesk environment, • Be open-minded; seek and act on feedback., • Work proactively with your peers and others – in your team, across kantar and externally., • Enjoy working as part of a team, • Collaborate with purpose, focusing on the desired outcome., • Have a positive and pragmatic attitude taking ownership to overcome obstacles. We have an integrated way of rewarding our people based around a simple, clear and consistent set of principles. Our approach helps to ensure we are market competitive and to support a pay for performance culture, where your reward and career progression opportunities are linked to what you deliver.

Innovative and fast-growing investment company based in Central London is looking for a French speaking HR Assistant to support their HR team across France and UK mainly. Further geographical development may involve topics in further areas. You will contribute to a wide range of HR activities, including employee administration, recruitment coordination, compliance follow‑up, and support in the implementation of their new HRIS. The HR Assistant will work closely with the HR Manager and collaborate with multiple teams (Finance, IT, Operations). This role is ideal for a junior HR professional, who wants to develop strong operational HR skills in a fast‑growing and international environment. ROLE of the HR Assistant: Employee Administration • Maintaining and updating employee files and HR databases., • Ensuring accuracy of administrative intrants (contracts, amendments, job titles, personal details)., • Maintaining administrative trackers: passport and visa validity, migration and medical checks renewal., • Tracking employee plannings and ensure accurate reporting in HR systems. Payroll • Assisting with the collection of payroll inputs and monthly payroll documentation respecting the monthly timeline, • Proceeding to social charges payments (France) and pension plan follow-up., • Managing the full range of employee benefits for teams in France and in the UK. Recruitment Support • Publishing job ads and conduct initial CV screening., • Supporting onboarding logistics for new hires: documentation, IT request, induction steps, HRIS / SIRH Implementation • Assisting with data preparation, data cleaning, and updates for the new HR system., • Participating in testing phases and report issues., • Helping prepare user guides and internal communication for the rollout., • Supporting employees and managers during the transition to the new tool. HR Processes • Supporting annual appraisal campaigns and training coordination., • Supporting in implementation in HR projects., • Preparing HR reports, trackers, and dashboards., • Organising HR meetings and follow up on action items. PROFILE: • Fluent in French and in English with strong communication skills, • 2 years’ experience in Human Resources, including ideally personnel administration, recruitment, payroll, and HRIS, this includes internships, • Strong organisational and administrative skills., • High attention to detail and ability to manage multiple tasks., • Comfortable with Excel and digital tools., • Curious, proactive, and eager to learn., • Interest in HR operations and HRIS systems., • Mindful of confidentiality., • Team oriented. SALARY AND BENEFITS • Between £28k and £32k according to skills and experience + bonuses, • 1 day WFH, • Pension and life insurance

An exciting opportunity has become available to be part of our fast-growing team and to be a key part of the HR function. This role provides an outstanding opportunity to join a growing global integrated marketing advisory and will provide an ambitious individual with valuable experience for progression and development. The Company mediasense is a global, independent advisor that brings the clarity, connection and confidence modern marketers need to fuel growth. We help marketers eliminate waste and maximize the impact of their most significant investments at scale. Our ambition is to define and own an entirely new category – recognized as the world’s most trusted, independent and impactful marketing advisor. We do this by elevating how clients operate, how agencies deliver, how platforms perform, and how all parts of the ecosystem connect. Because progress doesn’t happen in isolation, it takes alignment, intelligence, and trust. That’s what we enable. That’s what we stand for. That’s Unified Marketing Intelligence. mediasense is designed around how we help marketers optimize and transform through best-in-class structure and governance (Organization), partners and platforms (Ecosystem), governance and controls (Assurance), and measurement and effectiveness (Science). We have the proven ability to effectively support large, complex organizations and deliver multiple projects simultaneously. As evidenced through our strong track record with clients, we pride ourselves on the consistent high quality of service delivery and the ability to accelerate transformation and growth. mediasense and has over 200 employees across London, New York, Singapore and New Delhi. For more information, visit ___ What We Offer • Dog friendly office with free snacks, fruit and food + building benefits, • 28 days holiday per year (1 day added per year up to a maximum of 32 days), • Work from any location in the world up to 4 weeks per year, • 10 days Annual Leave Purchase per year, • Day off for your birthday, • Company bonus scheme, • Pension, • Private Healthcare, • Employee Assistance programme, • Group Life insurance, • Annual season ticket loan, • Cycle to work scheme and tech schemes, • Eye test & contribution towards glasses for VDU, • Employee Referral Bonus, • New Business Bonus, • Long Service Awards The Role This role is for a Team Assistant, based in London. This role will report into the HR Manager. You will provide a professional, welcoming presence for visitors and staff, while ensuring the smooth day-to-day running of the office. Alongside this, you will play a key role in supporting the HR team with recruitment, onboarding, and employee engagement activities. This is a varied, people-focused role where you will become the “go-to” person in the office, helping colleagues, supporting HR initiatives, and ensuring an excellent experience for everyone who comes through our doors. The role itself will involve a range of activities including: • Be the first point of contact for anyone visiting the London office, welcoming, professional, • Interested in making the office experience a unique and fun environment, • All front of house duties, make sure meeting rooms are well presented, the office has snacks and treats galore ready for any occasion, • Manage all deliveries and other office requests quickly ensuring excellent client service, • Proactively look for ways to enhance the office environment and the experience for everyone who comes to the office. HR Team Support • Support recruitment administration (scheduling interviews, coordinating candidate communications, preparing documentation)., • Assist with onboarding and induction programmes for new joiners,, • Be the go-to person for employee engagement activities., • Oversee Environmental, Social & Governance (ESG) activities across all office locations, helping to coordinate local sustainability and wellbeing, • Coordinate Long Service Awards (LSA) across all office locations, ensuring employees are recognized and celebrated for their service milestones., • Support employees, gifting programmes, ensuring consistency, timeliness, and a positive employee experience., • Oversee Deskbird for office attendance and desk bookings Liaise with building management (Fora) and suppliers for facilities and maintenance., • Arrange travel for staff (excluding ELT)., • Reconcile monthly office expenditure (credit card and petty cash). The Candidate We are looking for a motivated and people-focused individual who thrives in a front-facing role and enjoys being part of an HR team. The ideal candidate will have the following: • Experience in office support, administration, or HR coordination., • Strong organizational skills with the ability to juggle multiple priorities., • Excellent communication and interpersonal skills; confident dealing with people at all levels., • IT proficiency (MS Office/Google Workspace/Teams); experience with expenses reconciliation desirable., • Familiarity with HR processes (recruitment, onboarding, projects) is desirable., • Friendly, confident, approachable, bubbly, and professional., • Enjoys being the “go-to” person and thrives in a front-facing role., • A collaborative team player with a strong customer-service mindset., • Proactive, adaptable, and solutions focused., • Fully office-based (5 days per week) to provide consistent support A quick note: every application is reviewed by a human on our team (not AI), so it may take us a bit of time to get through them. Because of the large number of applications we receive, we’re not always able to reply to everyone individually—but we truly appreciate your interest.

The role As a Community Host, you are the face of the building and play a key role in delivering an outstanding member experience. You act as the first point of contact for members, guests, and vendors, ensuring the space operates smoothly and professionally at all times.You support daily operations, member services and community engagement initiatives. Key Responsibilities Member Experience • Deliver an exceptional member experience in line with satisfaction KPIs, • Act as the primary front desk contact during business hours, • Build and maintain strong relationships with members and their guests, • Manage the building inbox and member support ticket system, ensuring requests are handled within SLAs, • Oversee mail and package distribution, • Support events, promotions and communications that enhance the member experience, • Prepare weekly newsletter content for approval, • Provide administrative support to the (Assistant) Community Manager, • Maintain a clean, organised and welcoming front desk and mailroom Operations • Conduct daily building walkthroughs to maintain quality standards, • Escalate and follow up on maintenance or service issues, • Understand and support execution of the Emergency Action Plan, • Assist with member onboarding and offboarding processes, • Manage stock ordering and inventory control, • Support light sales-related activities, including tours and lead follow-up, • Participate in the commission structure following probation Events & Community • Support the creation and promotion of the monthly event calendar, • Execute community events that foster connection and engagement, • Promote events internally to encourage strong attendance, • Contribute creative ideas to enhance member experience and engagement About You • 2+ years of experience in hospitality, retail, administration or a customer-facing environment, • Strong customer service mindset, • Excellent verbal and written communication skills, • Highly organised and structured, • Proactive, adaptable, and comfortable in a fast-paced environment, • Demonstrates professionalism, reliability, and accountability, • Fluent in English and the local language (written and spoken) Working location Onsite Benefits At beyond, we believe in empowering our team just as much as our members. We’re committed to creating an environment where you can grow, feel supported, and do your best work. As part of the team, you’ll receive: • 25 days annual leave, plus your birthday off, • Access to Perkbox, our employee rewards and wellbeing platform, • Commission structure (role dependent), • Enhanced maternity leave, • Company pension scheme (UK), • Employee Assistance Programme (EAP) – UK only, • Opportunities for career development and progression within a growing business, • Regular team and community events, • Company equity package, • Phone allowance Our mission To make the world a better place by empowering people to reach their full potential, together. beyond redefines the future of work by creating spaces that inspire personal growth, meaningful connections, and lasting impact - empowering people and communities to thrive together. We are on a mission to create inspiring spaces where everyone can become their best self, so that we can reach our full potential, together Interested? If you’re excited about this role, we’d love to hear from you! For questions, contact: Melissa Santos – Head of Talent & People Operations 📧 beyond is a workspace brand powered by infinitSpace. We are an equal opportunity employer and value diversity in all its forms. Agency acquisition for this role is not appreciated.

Japanese speaking Expense Admin Officer (Ref: MY47148) A foreign bank based in London is seeking an Expense Admin Officer. You will be responsible for supporting expense administration, payroll- and tax-related matters, and governance processes within the General Affairs Department. The ideal candidate will have solid experience in expense and accounting administration within a Japanese company and be able to support budgeting, regulatory compliance, and expatriate-related administration accurately and reliably. ELIGIBLE APPLICANTS: • (O) Eligible visa: Permanent residence, Spouse, Partner, • (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance WORK TYPE: Hybrid work available VISA SUPPORT: No TYPE: Permanent, full-time WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: up to £60k, depending on experience START: ASAP LOCATION: London – hybrid work Key Responsibilities: • Preparing expense tickets and checking expense approvals against budgets and authorisation levels, • Monitoring expense payment results and investigating queries or discrepancies, • Supporting branch budget operations, including: Budget preparation, Budget forecasting, Budget reporting, Monitoring expense budgets, • Supporting regulatory and governance-related matters, including: Senior Managers Regime, Certification Regime, Branch governance structure, Policies and Procedures updates, Head Office reporting, • Supporting tax services for expatriate staff under the instruction of the Assistant Manager, including preparation of expatriate tax returns and PSA/dispensation processes, • Maintaining and updating internal manuals and policies, such as: Operating Expenses Manual, Payroll Manual, Governance and Internal Control policies, • Providing administrative and record-keeping support to expatriate staff, • Providing cover for other team members within the department as required, • Supporting ad-hoc General Affairs duties, including contract management, meeting arrangements, attendance at meetings, and minute taking, • Undertaking other reasonable duties as required by management Ideal Candidate: • More than 4-5 years’ experience in accounting and/or expense administration within a Japanese company, • 3-5+ years’ experience in expense and accounting administration roles, • Bookkeeping and/or accounting qualification or equivalent practical experience, • Experience working in either Japanese or English language business environments, • Business level of English and Japanese, • Strong working knowledge of Microsoft Office applications, • High level of accuracy and attention to detail, • Ability to handle confidential information appropriately *All applicants for the Expense Admin Officer must have the right to work in the country without any restrictions as the Company is not able to offer visa support. *We regret that we cannot accept applications from YMS, Graduate or Student visa holders. *When contacting us, please include the job reference number (Ref: MY47148) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

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We are working with a leading law firm in London who are looking for a Trade Mark Assistant to join their team, full-time, on a one year contract basis. This is a great role for a candidate who is well versed in trade mark administration to join a thriving firm with an outstanding reputation. For th

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