Executive assistant jobs in New York, New York - Page 12Create job alerts

To help with this, we are seeking an Executive Assistant who will provide one-on-one administrative support to two senior-level executives. Manage executive(s) calendars and coordinate travel. Assist with T&E preparation for executive(s).

Join One Of The Most Prestigious Law Firms In The World.This law firm is consistently top ranked globally and has a culture of collaboration and growth.The NYC office is in office 3 days a week in Midtown Manhattan.Manage and organize executive calendars, including scheduling meetings and appointmen

Minimum of 6 months of experience in an administrative, secretarial, or personal assistant role. A senior executive at a globally recognized, fast-growing organization is seeking a highly organized and proactive Personal Assistant to join an established support team. This role is well suited for a h

Our client, a growing investment firm, is looking to hire an Executive Assistant to provide support to a group of 3 executives.The ideal person will have 5+ years of administrative experience supporting a team in a corporate environment.The successful candidate will be flexible and have the ability

Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft using MS Word. Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology, and ability to learn programs and

We're looking for a sharp, energetic Executive Assistant to join our dynamic team.

Social Impact and Sustainability Coordinator Cooley is seeking a Social Impact & Sustainability Coordinator to join the Social Impact & Sustainability (SIS) team. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Social Impact & Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: • Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team, • Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity, • Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use, • Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team, • Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc, • Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm's grants management platform, • Serve as point of contact to attorneys and business professionals on SIS procedures/questions, • Support Social Impact Manager with local office and firmwide event planning and logistics, • Draft internal communications and toolkits in support of SIS initiatives, • Support local offices with SIS initiative creation and maintenance on employee giving platform, • Assist with nonprofit research to ensure alignment with firm charitable giving policies, • Code department invoices and send to Accounting & Finance for processing, • Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team, • Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives, • All other duties as assigned or required Skills and experience: Required: • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications, • Available to work overtime, as required, • Bachelor's Degree, • Previous law firm experience, • Previous legal secretary and/or executive assistant experience helpful Competencies: • Professional demeanor, • Strong interpersonal communications skills, both verbal and written, • Ability to anticipate and identify project logistical needs and proactively support SIS team members, • Ability to handle complex and fast-paced environment, • Ability to speak effectively in front of an audience, • Ability to maintain confidentiality of all records, files, documents and department information, • Strong understanding of data integrity and quality control practices, • Comfortable managing and maintaining multiple spreadsheets, trackers, and databases, • Strong attention to detail, • Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Cooley offers a competitive compensation and excellent benefits package. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.50 - $42.00 ($59,280.00 - $87,360.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

• Job Type: Officer of Administration, • Regular/Temporary: Temporary, • Hours Per Week: 15-20 University Life is a central division that supports all Columbia students by fostering an inclusive, connected University community across Columbia's 17 schools and all campuses. We serve as a hub for student engagement, cross-school collaboration, and coordinated University-wide initiatives that strengthen the student experience. Our work is grounded in building trusted relationships across the institution so that students can access the resources, opportunities, and support systems they need to succeed. We advance student well-being, and personal development through programs, policies, and partnerships that encourage connection, leadership, and dialogue across diverse experiences and perspectives. Guided by our core values of connection, integrity, respect, service, and continuous learning, we are committed to creating environments where students feel welcomed, supported, and empowered throughout their academic journey. Through close collaboration with students, faculty, and staff, University Life champions a Columbia defined by community citizenship, and holistic support; one where every student can participate fully in campus life and contribute meaningfully to our shared University community. The Administration & Operations team provides operational, financial, human resources, event management, and communications support to University Life staff, students, and institutional partners. Through strong relationships, collaborative problem-solving, and informed policy guidance, the team strengthens the division's capacity to serve the University community effectively. The team also fosters a shared sense of purpose by coordinating team-building experiences and professional development opportunities. Administration & Operations serves as a central support for the Division, allowing University Life teams to focus on their core missions, initiatives and programs. Position Overview Reporting to the Assistant Director of Facilities, IT & Operations (AD), the IT Coordinator works closely with the AD, to provide general IT support, including tech management, basic A/V support, troubleshooting and training to the Division. Responsibilities Technical Support * Provide first-level support for hardware, software, and peripheral issues across Windows and macOS devices (onboarding, offboarding and routine ongoing support). * Provides basic A/V support (including maintenance and storage) for meetings and events as determined by UL Operations leadership. * Support user account access, email configuration, password resets, and connectivity for desktops, laptops, printers, and mobile devices. * Respond to ServiceNow inquiries or concerns with accuracy and completeness. * Escalate complex or unresolved issues to senior staff following defined procedures. Process & Systems Support * Work with CUIT to support technology deployments, hardware imaging, and device installations, including submitting tickets to CUIT on behalf of UL staff. * Help maintain shared devices and technology in all meeting/event spaces, conference rooms, and classrooms. Ensure devices, software, hardware are updated and readily available for use. * Participate in system maintenance activities, software rollouts, and management of drives and folders. * Assist with inventory tracking and keeping an accurate log of loaner devices, device warranty and storage. * Support the AD with reviewing and tracking IT-related expenses in Pinnacle (University's IT system) and relevant UL Finance budget sheets on a monthly basis. Customer Service * Deliver support in person, by phone, and via remote tools with a focus on professionalism, patience, and clarity. * Submit and track ServiceNow tickets to CUIT as determined by the AD. * Set expectations for issue resolution timelines and follow up to confirm issue closure. * In conjunction with AD, provide necessary IT training. * Promote a positive customer service experience, even during high-volume periods. * Support team goals and service level agreements in coordination with other IT groups. * Assist more experienced staff with project-based work or documentation tasks. * Participate in team meetings and contribute to a culture of accountability and learning. Other * Assists the AD and Executive Director with special projects. * Serves as backup to the Facilities Coordinator. * Perform other related duties and responsibilities as assigned. Minimum Qualifications * Bachelor's degree and/or its equivalent. * Minimum of 0-2 years of related experience. * Strong communication, interpersonal and organizational skills. * Computer literacy including MS Office, and Google Suite. * Must be able to manage multiple competing priorities and projects. * Ability to be steady and sensitive in highly emotional situations. * Must consistently exercise confidentiality, discretion and excellent judgment. * Must be able to work flexible hours. Evening, weekend, holiday and on-call hours may be required. While we aim to have a set schedule as often as possible, the nature of this position may require variable hours day-to-day or week-to-week. • Student candidates must be and remain in good academic and disciplinary standing with the University. Students are limited to a total of 20 hours per week. ___ are only permitted to hold one position at a time at the University. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Manages day to day calendar(

As a Senior Executive Assistant in Securities Services, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel. Senior Executive Assistant In Securities Services. Experience supporting at the Managing Director level (or equival

Executive Assistant to the CEO. As Executive Assistant to the CEO, you'll work at the heart of our leadership team and play a critical role in making sure Via runs smoothly at the highest levels. Serve as a right-hand partner to Via's CEO, acting as an extension of their time, energy, and judgment.

This is a temporary position until the end of the year.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.

Soros Fund Management LLC (SFM) is a global asset manager and family office founded by George Soros in 1970. SFM is seeking a highly organized and proactive professional to serve as an Executive Assistant to four senior individuals. Provide back-up coverage for executive and administrative assistant

Our client, a Hedge Fund in Midtown, is seeking an experienced and motivated individual to support a C-Suite Exec on a wide range of business and personal, non-business-related tasks.

As an Executive Assistant in our Infrastructure Finance & Advisory team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executi

C-Suite Executive/Personal Assistant. The client is looking to hire a C-Suite Executive/Personal Assistant to work for the CEO in New York. The role will include a mix of business and personal tasks.

Responsible for heavy calendar management, requiring interaction with both executives and assistants to coordinate a variety of meetings. Temp To Perm Executive Assistant. Our client, a French-based investment bank with an office in Midtown, is looking to hire a Temp to Perm Executive Assistant to p

The Executive Assistant will play a key role in ensuring the executive's schedule, travel, and operations run smoothly across multiple ventures. Our client, a boutique investment firm led by a global entrepreneur, is seeking an exceptional Executive Assistant to provide high-level support across a d

Our client, a rapidly growing wealth management firm, is seeking a Team Executive Assistant / Administrative Assistant to support a group of Advisory professionals.

Executive Assistant To Chief Executive Officer. The role of the Executive Assistant is to ensure a highly effective and efficient office of the Chief Executive Officer (CEO), and to represent the CEO, both internally and externally, in a manner that corresponds to the professional nature of the offi

A dynamic nonprofit organization is seeking an Executive Assistant to support the Executive Director with high-level administrative, confidential, and operational responsibilities. Manage executive scheduling and calendars. Ability to anticipate executive needs.

Executive Administrative Assistant.This position requires a highly organized and detail-oriented individual to provide top-level administrative support to the executive team.The ideal candidate will manage schedules, coordinate meetings, and handle a variety of administrative tasks to ensure smooth

Balance multiple priorities by considering risk, importance, urgency, organizational dynamics and other related factors.

Angel Rodriguez - State Farm Agent Team Member.Angel Rodriguez - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support the agency in gaining and keeping customers.As Agent's Executive Assistant - State Farm Agent Team Member with our agency, y

Madison Wells is seeking a highly organized, proactive, and service-oriented Executive Assistant/Coordinator for a dual desk support to both the President and Chief Content Officer (PCCO), while also providing day-to-day administrative and operational support to the Executive Producer (EP) of the Ma

Become an integral part of our Advisory & practice where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be part of a team that is results-oriented, with a focus on attention t

Executive Assistant In Mergers & Acquisitions.Become an integral part of our Global Banking Mergers & Acquisitions team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be

As an Executive Assistant in the Global Investment Banking's Mergers & Acquisition, you will need to work well in a team environment, be able to represent the managers and group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with

Assist with special projects as needed, with quality, accuracy, and timely execution. We are seeking an experienced Administrative Assistant II to provide proactive, high-quality administrative and operational support to leaders within our Commercial Underwriting organization.

Strategic Partnership: Act as a seamless extension of the CEO, building deep trust and maintaining a consistent, professional tone every day. Calendar & Schedule Ownership: "Live" and visualize the CEO's schedule to ensure flawless execution across multiple time zones. Meeting & Logistics Mastery: P

The Administrative Assistant to the Office of the Head of School will report to the Head of School, managing special projects and supporting the Executive Assistant. The Brearley School, an independent girls' school serving over 770 students K-XII, seeks candidates for an Administrative Assistant to

As a member of the Sales team, the Assistant Account Executive will fully support the sales team with an emphasis on reporting and order management. Analyze and report out a weekly sales synopsis; identify opportunities and risks and share with account managers.

Executive Administrative Assistant.The Executive Administrative Assistant provides comprehensive administrative support to senior executive management at Burlington Stores, including communication and coordination across all levels of the organization.This position requires working with sensitive, c

Schedule, prepare in advance for, and attend prep meetings for the Executive Education Committee (EEC). Projects The Executive Assistant is responsible for the following ongoing projects:. At least 5 years of executive level administrative experience.

Our client, a highly reputable investment firm based in Midtown East, is looking for an Executive Assistant to help assist a Principal, Group Head and a Senior Associate. This is a great opportunity to assist executives at a reputable firm with an excellent culture! This role is in the office 5x a w

Executive Administrative Coordinator (Korean Bilingual) AO7167192. Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Education and Years of Experience: BA

To learn more about Comscore, please visit Comscore. To comply with federal law, Comscore participates in E-Verify. We are seeking a high-energy, results-oriented Executive Assistant to provide exceptional, high-level support primarily to Comscore's Chief Commercial Officer (CCO) as well as to the C

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization dedicated to the advancement of the health and well-being of all New Yorkers.In partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health init

Executive Housekeeper – Operations Manager – Assistant General Manager. Opportunity: Assistant Housekeeping Manager. Maintain departmental expenses in line with budget as described by General Manager.

Oversee the day-to-day operations of the New York office, including mail and shipping, pantry and kitchen management, office supplies and inventory tracking, procurement, and overall office organization. Office Manager/Executive Assistant. The Office Administrator will be responsible for ensuring th

An executive coaching firm seeks a talented Junior Chief of Staff or Senior Executive Assistant to support top executives remotely.

Personal & Executive Assistant (Part-Time). A boutique recruiting agency based on the Upper East Side is seeking a reliable, organized, and proactive Personal and Executive Assistant to support the agency owner. Prior experience as a personal or executive assistant preferred, but not required.

Legal Executive Administrative Assistant (Legal Secretary) / Paralegal Practice Assistant. We're partnering with a high-end global law firm and a small- to mid-sized boutique law firm, both of which are looking to hire Legal Executive Administrative Assistant (Legal Secretary) | Paralegal / Practice

The Legal Executive Assistant to the COO will provide high-level administrative and organizational support to a Chief Operating Officer of a pratice area within this global law firm. A successful Legal Executive Assistant to the COO should have:. If you are ready to take on a challenging and rewardi

Efficiently coordinate meetings, lunches, and dinners, including those with clients and guests, to ensure successful interactions and outcomes. Answer and manage incoming phone calls with professionalism and courtesy. Familiarity with MS Office applications, including Outlook, Word, PowerPoint, and

Prestigious international bank seeks a Bilingual Japanese executive assistant in New York.The position supports the head of the department (member of executive committee) and senior leaders (managing directors).Travel and meeting arrangement.Administrative support for the senior members (70%).Gift /

Based in New York City, the Executive Assistant will provide administrative support to several senior-level investment professionals within the Global Private Debt group.