Secretary jobs in Chicago, Illinois - Page 2Create job alerts

Job Description • Answer multi-line phones and take messages in a cordial manner., • Punctual, reliable, and attentive to detail., • Schedule appointments, • Route calls to specific personnel., • Greet visitors warmly and make sure they are comfortable., • Data Entry, • Maintain company files in an organized manner., • Coordinate mail flow in and out of office., • Copying/scanning/faxing/emailing., • Perform basic filing and clerical duties., • Assist brokers with client communications., • Take initiative to offer assistance to others whenever possible., • Ensure reception area is tidy., • Available to work different shifts, • Follow all rules, policies, and procedures of employment, • Bilingual in Spanish

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job DescriptionSalary: $55,000-$65,000/year Scheduling and Client Services Coordinator (In-Office) Healthier Tomorrows, a specialty nutrition practice focusing on outpatient care for clients struggling with eating disorders and other nutrition related issues, is looking for a passionate, energetic, and committed administrative professional to join our growing team. This will be a full-time in-person role in our Chicago office, so only Illinois-based applicants will be considered. When applying, please include a personalized cover letter to describe your relevant experience and what interests you about this specific position. This is an opportunity for us to learn more about you as an individual, and to get a sense of your writing style, as written communication is a major component of this role.Applications are personally reviewed and those that do not include a genuine cover letter will not be considered. You may be a good fit for this role if you are: • Compassionate and personable someone who excels at making people feel welcome and building connections., • Highly organized and self-motivated able to prioritize tasks efficiently., • Meticulous with a strong eye for detail and an appreciation for accuracy., • An effective verbal and written communicator. Primary responsibilities of this position include: • Responding to client inquiries about services via email, telephone, and live chat., • Collecting accurate and thorough client information and clearly explaining insurance coverage., • Scheduling clients for initial sessions and managing multiple calendars with precision., • Providing administrative support to our team of providers., • Caring for general office needs such as re-stocking supplies, checking mail and ensuring that cleaning has been performed as scheduled. Prior administrative experience in the behavioral health space is a plus but not required. This role could be a strong fit for individuals whove worked as an executive assistant, legal secretary, medical scheduler, or in another administrative or client service position that required juggling multiple priorities, communicating clearly, and supporting a busy team. Education / Experience Minimum 2-3 years relevant experience Benefits • Blue Cross/Blue Shield health insurance available, • Dental and vision insurance available, • Company matched retirement contributions, • Paid time off Our practice is focused on providing the highest level of outpatient care for our clients. We are committed to helping our clients achieve their health and wellness goals, and to helping our team reach their personal and professional goals!

Job Description Salary: $42,100 Annually / $20.24 Hourly The Safer Foundation is a social service provider to individuals with arrest and conviction records. Through a full range of services, including case management, educational instruction and advocacy, we focus on preparing individuals for the world of work by helping them find and keep productive and meaningful employment. General Summary: The Secretary is responsible for providing support to Chief of Security and assisting with the verification and quality control of selected reports. This position is housed in our Adult Transition Centers and funded by the Illinois Department of Corrections. Performance Results Description The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values. Exceeding Expectations, Communication and Collaboration, Integrity, and Evidence Based Innovation. Essential Duties and Responsibilities: Stakeholder Interface and Service • Administer clerical support promptly and efficiently., • Handle calls, taking messages and fielding answers to routine and non-routine questions., • Handle confidential and non- routine information and explains policies when necessary., • Act as a liaison with other departments and outside agencies, including high-level staff of the IDOC and Safer's Leadership Team., • Generates and disseminates error free reports are, on a monthly basis, to appropriate staff., • Work independently and within a team on special nonrecurring and ongoing projects., • Act as project manager for special projects, at the request of the Associate Vice President., • Provides timely assistance to Center staff when encountering Offender 360 problems such as the need to reset 'sign on codes.', • Ensures correspondence and documents are of the highest quality and appearance., • Tracking, Document, and Reporting, • Type and design general correspondences, memos, charts, tables, graphs, reports, and proofreads for spelling, grammar, and layout, making appropriate changes., • Prepares, organizes, and maintains ATC resident activity files, so files can be easily retrieved at all times., • Collects and enters weekly Program Activity Reports into the appropriate database accurately and in a timely manner., • Ensure that the Center's Local Procedures and DOC's Administrative Directives are kept current and are maintained in accordance with Safer's and DOC's standards to ensure compliance., • Updates the resident's Activity Schedules in a timely manner and always keeps accessible., • Coordinates all activities relating to the Volunteers program such as maintaining sign-in logs and files, processing check requests, etc. are handled promptly and efficiently., • Create and develop visual presentations utilizing desktop publishing., • Schedule and organize meetings, travel, conferences and activities for the Program Manager and designees., • Establish, develop, maintain, and update filing system., • Open mail, drafting written responses or replies by phone or e-mail when necessary., • Respond to regularly occurring requests for information., • Prepare Purchase Orders for the purchasing of supplies and uniforms for the Program and Security Departments., • Knowledge of secretarial, office administrative procedures, • Knowledge of use and operation of standard office equipment, • Associate's degree in Secretarial Science, Business, or related discipline Benefits: • Medical Insurance – Care for you and eligible family members, • Choice of two (2) Medical Plan options from BlueCross BlueShield, • Preferred Provider Organization (PPO), • Health Maintenance Organization (HMO), • Dental Insurance – Offered by BCBS, • Individual coverage 100% paidby Safer!, • Eligible family coverage available, • Vision – “See” how Safer cares for your eye health, • Low-cost co-pays for in-network exam, frames & contacts, • Life Insurance – Protection for you & your family, • Basic Life (equal to 1.5 times your salary.), • 100% paid by Safer!, • 403b Retirement Plan – Helping you save for retirement, • Generous Company match to help you save more!, • Vacation & Holidays – Refresh, rewind, & enjoy at Safer!, • Vacation days (non-manager), • Company Holidays (2025); more than industry standard, • Paid Leave Days, • Other Benefits & Perks -adding value to You!, • Employee Assistance Plan (EAP), • Benefits such as Pet Insurance, Critical Illness, & Travel Safer Foundation is a drug-free workplace. Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans PRD Security Secretary Crossroads ATC.doc

Job Description This is a hybrid position requiring physical presence in the office a minimum of two days (Tuesday and Wednesday) each week. JOB SUMMARY This individual is responsible for fulfilling all administrative functions for the AOA’s Accreditation Department and providing administrative support to the Commission on Osteopathic College Accreditation’s (COCA) . Administrative functions include but are not limited to support and management of meetings, assistance with the development and organization of meeting materials, disseminating correspondence to Commissioners and COMs, submission of expense reimbursements for the department and COCA leadership (including Commissioners and evaluators), managing the departmental calendar, and facilitating website updates. KEY RESPONSIBILITIES INCLUDE: • Communicate with, and provide customer service to, external and internal stakeholders., • Manage all COCA and EC meeting planning including coordinating meeting logistics with the AOA Meetings Department, creating a roster of attendees, sending save-the-date emails and calendar invitations, and working with COCA Chair, Vice-Chair, COCA Secretary and Director of Policy and Data Analytics, as needed, to develop agendas and materials., • Manage scheduling assistance tools such as surveys or Doodle polls., • Compile meeting materials, take meeting notes, track deliverables, disseminate COCA Action Letters., • Draft meeting minutes for review by VP of Accreditation Standards prior to submitting to the COCA, or COCA executive committee, for approval., • Coordinate all logistics and needed technology associated with virtual meetings., • Coordinate with AOA’s meetings team for the planning, budgeting, and onsite execution of all in-person meetings., • Serve as primary liaison to AOA Executive Team to request and confirm AOA CEO’s and/or Board President’s attendance and participation at COCA meetings., • Serve as the primary liaison to external parties invited to present at COCA meetings., • Manage weekly Accreditation staff meetings, including soliciting and synthesizing departmental priorities into an agenda circulated to team 24 hours in advance, and updating the Department’s running task list and workplan as needed, • Serve as the primary contact and coordinator for logistics associated with external stakeholder presentations and meetings., • Assist staff with formatting documents and generating PowerPoint presentations, graphs, and charts, always consistent with AOA’s approved format and COCA branding., • Process expense reimbursement forms for COCA staff, Commissioners, and site visit evaluators. Education: • Three - five years’ experience working as an Executive Assistant or Administration Specialist supporting senior leaders and a busy department with multiple ongoing projects., • Experience with associations or institutions of higher education is a plus., • Knowledge of association management, accreditation, and/or medical education helpful. Special Skills: • Project and time management are essential, • Exceptional aptitude with computer programs and software. Proficient with Microsoft Office Suite (Word, Excel, Outlook, SharePoint, PowerPoint, and Access)., • Experience with meeting planning., • Experience with expense report processing., • Demonstrated exemplary attention to detail., • Must be a team player and have experience working in a collaborative environment,, • Must be detail oriented, have strong organizational skills and be able to prioritize and multi-task., • Ability to work at some extended hours (occassional weekend/evening meetings). Communications: • Excellent interpersonal skills., • Exceptional oral and written communication skills required., • Professionalism and accuracy in all verbal and written communications required WORKING ENVIRONMENT AND PHYSICAL DEMAND Normal office environment Hybrid - must be in office on Tuesday and Wednesday each week. Physical demands include the ability to remain in a stationary position, the ability to operate office equipment and the ability to move supplies and equipment up to 25 pounds. This is a non-exempt position. Salary range: 28.85/hr - $29.81/hr. Benefits offered include: Medical, Dental, Vision, FSA/HSA, Life and AD&D, Shart and Long-term Disability, 401(k) We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. American Osteopathic Association is unable to sponsor work visas at this time.

Job Description Must Have 1 year of OB Experience The OB Tech will maintain and replace unit supplies, checking for expiration dates, will prepare rooms for procedures and assist during procedures needed. He/she can function as a unit secretary, able to complete the short registration patient process in Meditech and is expected to perform tasks such as: transporting patients, entering orders, entering patient charges in the Meditech, bringing specimens to the laboratory, obtaining prenatal records, and maintaining admission packets. Department Specific Duties and Responsibilities: • Sets up scrub/procedure room with adequate supplies and equipment for personnel., • Sets up the OR and the LDR for the procedure. (if applicable), • Uses proper technique in gowning and gloving., • Drapes patients in preparation for surgery in cesarean section, tubal ligation and D&C, and any other surgical procedures needed., • Uses proper technique, scrubs to assist the surgeon during surgical procedure by providing instruments, sutures, sponges, and dressing and other required supplies and equipment., • Assists RN in counting sponges, instruments, needles, and also in applying dressings., • Maintains aseptic technique., • Assists in moving patients from operation table to cart., • Cleans the procedure rooms/ OR after and after each surgical procedure; assists in maintaining cleanliness of equipment and cabinets. Stores or disposes placentas. Rinses instruments and sprays with Pre-Klenz, dirty instruments brought to sterile processing and clean are restocked in L&D, • Cleans sinks and cabinets, disposes waste materials appropriately, • Maintains adequate supply quantities in patient rooms, checking for outdates., • Transports patients and brings specimens to the laboratory., • Able to admit patients in Meditech., • Updates monthly call lists for in-house OB, in-house Pediatricians, on call Neonatologists and surgical assistants, • Answers call lights, • Files medical records, fax medical records, and obtains medical records from other hospitals if requested. Familiar with downtime forms and procedures, • Enters doctors or CNM orders in Meditech system as verified by RN., • Completes labor and delivery charges for delivered and undelivered patients., • Helps RN in completing admission and delivery logbooks., • Assists RN during delivery., • Maintains current visiting policy., • Offers support to patient during labor., • Daily logs temperatures of warming cabinets, • High School/GED, • BLS Cert. required