Trabajos finance assistant en Alexandria, Virginia - Page 2Crear alertas

Job Description The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Office Assistant for Saint Ignatius Catholic Church, Oxon Hill, Inc. The Parish Office Assistant reports to and performs general secretarial support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintain office calendar, maintain weekly parish bulletin, handling correspondence and document preparation, scheduling appointments and volunteers, manage office inventory/purchasing and other office duties. Please send resumes to • Provides receptionist services for the, • Transcribes and forwards clear and accurate, • Handles routine questions about, • Greets and meets visitors &, • Provides secretarial and clerical services to the, • Prepares regular and bulk, • Maintains files for religious education, formation, and, • Screens and Distributes mail, email, calls and other related, • Maintains filing, • Manages office inventory of general, • Provides recordkeeping services for the office (e.g. directory, mailing list, events calendar, check requests, etc.)., • Coordinates and schedules volunteers in the, • Oversees parish bulletin creation, printing and, • Assists various ministries with document production, signs, and, • Attends pastoral council and finance committee meetings virtually, taking notes and producing minutes., • Maintains filing system for all contracts, equipment, rentals, and, • Maintain Mass intention records, stipends, and card, • Maintain files for property renovation and, • Manages inventory of sacramental records supplies; sacramental administration [baptism, confirmation, marriage, funeral]; Maintains the seals of each parish., • Maintains parish databases; ParishSOFT FamilySuite (or its successor)., • Maintains parish website and social media, • Interacts with the Archivist of the Archdiocese of Washington for special cemetery and sacramental records projects. Required Education and Experience Must be a practicing Catholic, High School diploma required, 3 to 5 years’ administrative experience required. Knowledge, Skills and Abilities Type 50+ wpm. Candidates must have the ability to communicate effectively both orally and in writing as well as excellent organizational and people skills. Advanced skills in MS Office (Word, Excel) required and knowledge of ParishSOFT software a plus. Work Environment This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role supports two co-located parishes of the Latin Rite who maintain separate canonical and corporate identities while maintaining unified operations. All working hours to be maintained on the Archdiocesan Workforce Management System. Confidentiality of parishioners’ information and contributions is vital and includes attendant clearance paperwork from the Archdiocese. Position Type/Expected hours of work This is a part-time role, 24 hours per week. The hourly rate of pay is $20.00 Please send resumes to

Job Description POSITION SUMMARY Responsibilities include taking citizen calls and delivering messages using basic office equipment like faxes or scanners. They help maintain files to keep track of important documents, organize travel arrangements, manage supply inventory, and perform data entry as required. ESSENTIAL DUTIES AND RESPONSIBILITIES Monday through Friday | 9 AM - 5 PM For Administrative Assistant: • Responsible for the daily operation of the front desk for the Administration department, which includes but is not limited to the following: receiving guests, answering, and directing telephone calls, ordering office supplies, maintaining office equipment (including stocking copy machine paper and printer toner) coordinating and scheduling meeting rooms, processing incoming and outgoing mail, processing faxes, postage service, and all FedEx packages., • Responsible for finance transactions for community room reservations, bulk trash scheduling, and other services the Town offers., • Provides secretarial services for the Mayor and the Chief Administrative Officer, and coordinates the Mayor's schedule (assists Town Clerk, Town Treasurer, Public Works Director, as needed). Examples of work include: bid documents, newspaper ads, meeting schedules, computer services, social media postings, digital message boards, preparing Council materials, and reports., • Serve as the accounts receivable/accounts payable coordinator, and may serve as backup for the Town Clerk at Mayor/Council meetings., • Coordinates the rental of the Community Room, maintains the monthly calendar, collects rental fees, and issues refunds when necessary and in line with the Town policy., • Prepares the Town's monthly requisition forms and invoices for approval by the Chief Administrative Officer for payment by the Town Treasurer., • Responsible for creating and editing the monthly newsletter for distribution to the residents by the first day of each month., • Maintains mailing addresses for Town Residents., • Coordinates and maintains meeting schedules for community groups, including reminder notices., • The Town's trash collection vendor liaison, • Makes all arrangements with the public works department regarding the community room setup and the signs announcing Town meetings. And makes arrangements for food delivery when necessary., • Review, process, and verify invoices and payment requests for accuracy and appropriate approvals., • Enter accounts receivable/payable transactions into the financial system in a timely and accurate manner., • Reconcile vendor statements and respond to vendor inquiries professionally., • Ensure proper documentation and coding of all expenditures., • Assist in the preparation of month-end and year-end financial reports., • Maintain organized and up-to-date financial records, both digital and physical., • Coordinate with other departments to resolve discrepancies and ensure smooth payment operations., • Assist in preparing 1099s and other required tax documentation. KNOWLEDGE, SKILLS, AND ABILITIES • Knowledge of data privacy as it relates to the release of Town data, • Skill and proficiency in the operation of office equipment, including the operation of a computer, copier, telephone system, typewriter, calculator, and fax machine, • Skill and proficiency in using word processing, spreadsheet, publisher, and online social platforms, • Ability to perform mathematical calculations, • Ability to perform general clerical work requiring a high degree of concentration, organization, and judgment in interpreting practices and procedures to solve problems, • Ability to deal confidently and effectively with members of the public with a high degree of tact, courtesy, confidentiality, and sound judgment, both in person and on the telephone, • Ability to prepare correspondence, reports, minutes, and other written materials, • Ability to make minor decisions based on established policies and procedures, • Ability to work independently and plan, organize, and prioritize work tasks, • Ability to prepare work results with 100% completeness and accuracy, • Ability to handle written or verbal confidential information with discretion, • Ability to handle interruptions and ability to handle multiple ongoing tasks while completing work promptly, • Strong attention to detail, accuracy, and resolving discrepancies MINIMUM REQUIREMENTS • High school diploma or equivalent, • Three years’ work experience in an office setting, • Experience in accounts payable or general bookkeeping., • Familiarity with enterprise financial systems such as QuickBooks, Bill.com, Divvy, Tyler Technologies, or similar platforms.