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Job Description We are seeking a detail-oriented Administrative Assistant to support our insurance operations team. This role involves handling policy documentation, data entry, and assisting with billing processes to ensure accuracy and efficiency. Work in a fast-paced office in Tulsa, OK. Key Responsibilities * Process new insurance policies, renewals, endorsements, and cancellations using various systems. * Enter and maintain accurate data in designated systems; research and resolve data errors as needed. * Generate and distribute policy documents, certificates of insurance, and related materials. * Prepare and update reports; assist in determining and adjusting billing status. * Perform additional administrative and customer service duties as assigned. Qualifications * 1+ years of recent and related experience required. * Strong attention to detail and good organization skills. * Proficiency with computer systems and ability to learn new software quickly. * Knowledge of Word and Excel required. * Strong communication skills. Pay Details: $18.00 to $19.00 per hour Search managed by: Kelly Martin Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Urology Medical Assistant Tulsa, OK | Monday-Friday | $16/hr-$17.50/hr DOE Job Description: We are seeking a skilled and dedicated Urology Medical Assistant to join our dynamic healthcare team. As a Urology Medical Assistant, you will play a crucial role in supporting the efficient functioning of our urology practice. Your responsibilities will include assisting physicians in patient examinations and procedures, recording patient medical histories, and managing patient documentation. Additionally, you will be responsible for coordinating patient appointments, handling phone inquiries, and ensuring a seamless flow of patient care. Key Responsibilities: Assist urologists in patient examinations and medical procedures. Record and maintain accurate patient medical histories and vital signs. Manage patient documentation, including updating electronic health records. Coordinate and schedule patient appointments, surgeries, and follow-up visits. Prepare and maintain examination rooms, ensuring cleanliness and availability of necessary supplies. Provide patient education and support, explaining procedures and treatment plans. Handle phone inquiries, addressing patient concerns, and relaying messages to the medical team. Qualifications: Completion of a Medical Assistant program from an accredited institution. Prior clinical experience preferred Must pass pre-employment screenings Join our team and contribute to the delivery of high-quality urological care in a collaborative and supportive work environment. TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter. Please visit the Career Center on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Help physicians examine and treat patients, handing them instruments or materials or performing such tasks as giving injections or removing sutures., • Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing., • Show patients to examination rooms and prepare them for the physician., • Contact medical facilities or departments to schedule patients for tests or admission., • Change dressings on wounds., • Prepare and administer medications as directed by a physician.

Job DescriptionKey Personnel is seeking a skilled Medical Assistant to join a medical practice in the Tulsa, OK area. Medical Assistant Pay Rate: $16-$19/hrMedical Assistant Hours: 8:00am to 5:00pm, Monday to FridayMedical Assistant Summary:The Medical Assistant will support the podiatrist in providing excellent patient care by performing both clinical and administrative duties. This role requires strong communication skills, attention to detail, and the ability to create a welcoming environment for patients.Medical Assistant Responsibilities: • Prepare patients for podiatry examinations and procedures., • Record patient history, vital signs, medications, and relevant information into the EMR., • Assist with minor procedures such as nail care, wound care, injections, and orthotic fittings., • Perform basic laboratory tests, collect and prepare specimens, and process orders., • Provide patient education regarding foot and ankle care, treatment plans, and follow-up instructions., • Clean and sterilize instruments and maintain exam rooms for patient readiness., • Ensure infection control and OSHA compliance., • Support front desk operations when needed.Medical Assistant Qualifications:, • High School Diploma or equivalent (required)., • Completion of an accredited Medical Assistant program (preferred)., • Current CMA, RMA, or CCMA certification (preferred)., • Previous experience in podiatry or a specialty medical office (preferred)., • Knowledge of medical terminology, especially related to podiatry, wound care, and orthopedics., • Strong interpersonal and patient service skills., • Proficiency with EMR systems and basic computer applications., • Ability to multitask in a busy clinic environment.Medical Assistant Physical Requirements:, • Ability to stand, walk, and assist patients during exams., • Ability to lift/move up to 25 lbs occasionally.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Health Insurance Responsibilities Here's a brief day in the life of an Administrative Assistant: 1. Participate in our team Morning Huddle., 2. Perform administrative tasks for the sales team., 3. Welcome and onboard new clients, 4. Process policy changes, take payments, and ensure a top-notch client experience., 5. Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1. People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2. Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3. Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4. Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1. Training provided? Yes, it is comprehensive from the start., 2. Need insurance experience? Not at all, we'll teach you everything you need to know., 3. Our culture? A mix of healthy competition and unwavering support., 4. Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off., 5. Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

Job Description Fertility Medical Assistant | Tulsa, OK Pay: $16.00 - $20.00 / hour (based on experience) Typical Schedule: Monday – Thursday: 8:00 AM – 5:00 PM Friday: 8:00 AM – 12:00 PM Job Overview: We are seeking a dedicated Fertility Medical Assistant to join our team! This position offers a great work-life balance with flexible hours outside of our IVF cycles and minimal weekend work. If you have experience in gynecology and want to work in a dynamic and rewarding environment, we’d love to hear from you! During IVF Cycles: We run 7 IVF cycles per year, each lasting approximately 4 weeks. During these cycles, some weekend work may be required** based on patient needs (e.g., medication response, cycle timing). However, these weekend shifts are minimal: • Typically, 20-26 weekend days per year (only during IVF cycles)., • Weekend hours: 8:00 AM – 10:00 AM, with no late-day shifts. The beauty of our scheduling is that the 2025 IVF cycle dates are already set, so you can plan well in advance. Key Responsibilities: • Assist physicians with patient care during fertility treatments and procedures., • Monitor and support patients during IVF and fertility cycles., • Prepare medical instruments and exam rooms., • Manage patient records and follow up on lab results., • Provide compassionate and knowledgeable patient education. Qualifications: • Medical Assistant certification preferred., • GYN experience a plus, but not required., • Excellent organizational and communication skills., • Ability to work occasional weekends based on the IVF cycle schedule. Benefits: • Minimal weekend work with pre-scheduled IVF cycles., • Collaborative and supportive work environment TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Explain treatment procedures, medications, diets, or physicians' instructions to patients., • Prepare treatment rooms for patient examinations, keeping the rooms neat and clean., • Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing., • Show patients to examination rooms and prepare them for the physician., • Help physicians examine and treat patients, handing them instruments or materials or performing such tasks as giving injections or removing sutures., • Change dressings on wounds., • Authorize drug refills and provide prescription information to pharmacies., • Prepare and administer medications as directed by a physician., • Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms., • Schedule appointments for patients., • Inventory and order medical, lab, or office supplies or equipment., • Contact medical facilities or departments to schedule patients for tests or admission., • Operate x-ray, electrocardiogram (EKG), or other equipment to administer routine diagnostic tests.

Job DescriptionKey Personnel is seeking a Contracting and Commission Coordinator / Executive Assistant to the Vice President of Marketing for a company in the Tulsa, OK area.Position Pay: $22.50 - $24.50/hr Position Hours: 36 – 40 hours per week, Monday through Friday Position Responsibilities: Contracting and Commission Coordinator • Review and enter agent contracting paperwork accurately, ensuring compliance with legal and company standards., • Maintain organized contract files for easy reference and accessibility., • Analyze agent commission statements to identify discrepancies and ensure accuracy., • Communicate professionally with agents and insurance agencies regarding contracting and commissions.Executive Assistant to the Vice President of Marketing, • Provide comprehensive administrative support to the Vice President of Marketing., • Answer, screen, and direct incoming calls efficiently., • Track marketing campaign deliverables and deadlines to support departmental objectives., • Conduct basic industry research and gather competitive intelligence to assist marketing initiatives., • Bachelor’s degree in business, insurance, marketing, or related field preferred; relevant experience considered., • Minimum of 2 years of office experience, preferably with executive or project coordination., • Strong analytical, problem-solving, and organizational skills., • Excellent verbal and written communication skills with a professional and empathetic approach., • Proficiency in Microsoft Office Suite; familiarity with claims systems and marketing platforms a plus., • Ability to prioritize tasks, manage multiple deadlines, and maintain accuracy under pressure., • Customer service-oriented with a professional demeanor., • Ability to work independently and manage multiple tasks efficiently., • Detail-oriented with an exceptional focus on accuracy.

Job DescriptionAre you looking for a great gig where the work is actually fun? Do you want to work somewhere you can get real job experience and make a difference? Check out Goldfish Swim School! Were a rapidly growing, award winning franchise that is not your typical company! We change lives. We help children reach their goals. We wear flip flops. We work in a 90-degree pool. We love our employees and reward hard work with shout awards, gift cards and fun social events! We offer paid training and flexible shifts that are perfect for students or folks who want to grab extra hours without working late nights. Even better? Due to the rapid growth of our school, advancement opportunities exist for the right candidate. Benefits: • Leadership roles, • Flexible hours, • Great pay, • Valuable work experience, • Increased social opportunities, • Future references/referralsRequirements:, • Ability to work with children, • Excellent interpersonal communication and organizational skills, • Directs and controls the daily operations to ensure the school is running according to GSS standard operating procedures., • Assists General Manager and department managers with fulfillment the daily tasks., • Manages the staff of GSS to ensure high productivity, excellent performance and positive employee satisfaction., • Trains and oversees aquatics department to provide superior swim instruction to the students of GSS. Interacts with Deck Supervisors and Golden Teachers on issues related to class scheduling, student progress, customer service and employee performance and training., • Provides sales and marketing training to all qualified sales staff., • Provides direction in the retail and vending departments to ensure a proper mix of products and pricing is achieved., • Trains and oversees private party staff to ensure that the GSS standard operating procedures are being maintained., • Gains knowledge and experience in the Links software to achieve a high level of competence in bookings, class scheduling, reporting and administrative functions., • Gains a high level of knowledge and experience in the GSS pool operations necessary to maintain a safe and sanitary swim environment., • Initiates and oversees workplace employee activities (Fun Department) with the goal of achieving improved employee satisfaction., • Directs and oversees the implementation of the Emergency Action Plan and all safety procedures that pertain to the GSS facility and trains all current staff on the GSS EAP., • Maintains current certifications and stays up-to-date professionally on the aquatics and management field.

Job Description Child Welfare Assistant This position is located in Tulsa, Oklahoma. Annual Salary: • Level I H16A - $29,600.55 + Full State Employee Benefits, • Level II H16B - $31,819.20 + Full State Employee Benefits, • Level III H16C - $34,999.65 + Full State Employee BenefitsTravel is extensive. Must possess a valid driver's license and must maintain required car insurance. Minimum Qualifications Child Welfare Assistant I • Education and Experience requirements at this level consist of six months of experience in general office clerical work, providing care for children in a licensed day care facility, sales, or public contact work, • Education and Experience requirements at this level consist of one year of clerical experience in a governmental or non-profit social services provider environment;, • Education and Experience requirements at this level consist of one year of clerical experience in a governmental or non-profit social services provider environment plus two additional years of clerical experience in a child welfare environment;, • Responsible for the completion of a full range of paraprofessional work completing various Child Welfare case management activities such as providing assistance to Child Welfare Specialists, clients, client families, and other interested parties., • Schedules required appointments for doctor visits, family visitations, court appearances, and other venues; arranges or provides transportation for child(ren) and clients., • This may include coordinating referrals to other program areas, service providers, and the courts; assisting in problem resolution, and making home visits to assist CWS in assessing foster care placement as required by the court or individualized service plan., • Interviews clients and their families and report findings, which may affect medical, financial, tribal affiliation, and psychiatric care and treatment plans, to assigned CWS., • Performs administrative support tasks and other related duties including general office duties, inputting case documentation, compiling social and economic data, scheduling, and assisting in meetings with clients, parents, and other interested parties., • Advises clients of available child welfare services and resources; provides specific program information to clients and may refer to community resources for assistance., • Assists CWS in providing case management in client meetings, obtaining other services such as daycare or medical care; coordinating activities with law enforcement; courts, and other entities; providing reports to the courts., • May assist in advocating for the client(s) in obtaining services; maintains communication among the client, providers, client’s family, and others; may assist clients in achieving individualized service plans. If you have questions, please contact OKDHS is a Fair Chance Employer. This is a position in the Oklahoma Civil Service. Announcement Number: 25-GH211 83004440/JR52811, 83010684/JR52959, 83005428/JR52961, 83002529/JR52963 Powered by JazzHR Ng6DOeKGx1

Job DescriptionDescription: Are you a passionate Dental Assistant looking to make a difference? Join our team to serve those who serve our country. This unique opportunity allows you to perform Dental Assistant duties for military service members, helping to ensure their health and readiness to stay deployment ready. Why This Opportunity? • Support Our Military: Work with pride, delivering essential dental care to the Army, Navy, Air Force, Marine, and Coast Guard Reserves, and the National Guard., • Competitive Pay & Reimbursements: Hourly pay, mileage reimbursement, and nourishment allowance., • Deliver dental care in mobile exam rooms and operatories, ensuring military members are deployment-ready., • Capture digital X-rays (BW & PANO) and handle instrument sterilization., • Credentials: Active Dental Assistant Certification (CDA, RDA, EDDA, EFDA) and Radiology Certification in Oklahoma, CPR/BLS certification., • Skills & Experience: Skilled in 4-handed dentistry, proficient with digital tools, with a preference for those with prior military experience., • Access to Military Bases: Eligibility for base entry is required; a background check, criminal record check, and drug screening will be conducted., • Hourly Rate, • Mileage Reimbursement (25 Miles from Home Address, GSA rate) Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Job DescriptionWe are seeking a highly organized and detail-oriented Manufacturing Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable/receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings — including a willingness to work in or around a shop floor environment. Hours: Monday through Friday 7am to 3 pmLocation: Tulsa OKEmployment Type: FulltimePay: Depends on experience $23+ Key Responsibilities • Manage and process weekly payroll accurately and confidentially., • Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing., • Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities., • Serve as the primary administrative liaison to the President — managing calendars, meetings, correspondence, and project follow-up., • Prepare and organize reports, purchase orders, and internal documentation., • Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety/compliance documentation., • Maintain office supplies, handle mail, and support purchasing functions as needed., • Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations., • 3+ years of experience in administrative support, payroll, or accounting (manufacturing or machining environment preferred)., • Strong knowledge of QuickBooks, Excel, and payroll software (e.g., ADP, Paychex, or similar)., • Excellent organizational and time management skills with the ability to prioritize multiple tasks., • Strong attention to detail and problem-solving abilities., • Professional communication skills, both written and verbal., • Ability to maintain confidentiality and handle sensitive information with integrity., • Experience supporting executives or senior leadership., • Knowledge of basic manufacturing processes or machining terminology. (AS9100 or ISO 9001 experience preferred)

Job DescriptionBenefits: • Flexible schedule, • Training & development Filtrex Service Group is a national mechanical contractor specializing in HVAC/R preventive maintenance and innovative asset management solutions. Since 2012, weve grown from a coil-cleaning company into a leader in mechanical serviceshelping clients reduce costs through consistent quality, technology, and people-first solutions. Position Summary We are seeking a motivated Executive Assistant to assist our Vice President and gain hands-on experience in supporting business operations at a national mechanical contractor. This internship is ideal for students or recent graduates interested in learning how executives manage schedules, communications, and special initiatives in a fast-paced service environment. What Youll Do As an intern, you will: • Assist with calendar coordination, scheduling, and inbox organization under the guidance of executive staff., • Support sales and customer service initiatives through communication and follow-up tasks., • Help draft, organize, and distribute internal communications., • Learn how executives manage confidential information and sensitive projects., • Participate in improving organizational systems and documentation. Contribute to special projects and initiatives to support company growth.What Youll Gain, • Practical experience supporting company leadership., • Exposure to administrative, operational, and client-facing functions within a national contractor., • Mentorship and training in professional communication, organization, and project support., • A behind-the-scenes look at executive decision-making and business operations.Qualifications Current enrollment in or recent completion of a program in business administration, management, communications, or a related field. • Strong organizational and communication skills., • Willingness to learn and adapt in a fast-paced environment., • Ability to handle information with discretion and professionalism., • A proactive, team-oriented mindset.Details, • Internship Start: As soon as possible, • Location: Tulsa, OK, • Compensation: $15/hour, • Hours: Flexible; At least 30 hours every week, depending on school schedule

Job Description START YOUR CAREER WHILE SAVING LIVES Location: Tulsa, OK Pay: Competitive pay based on education and/or experience; $500 bonus after 6 months and $1,000 bonus after 1 year! Days and Hours: Varied (PART-TIME; LESS THAN 20 HOURS PER WEEK) Position: Provide administrative support to the assigned department. Qualifications: • High School Diploma or GED required, • Good knowledge of Microsoft Office products including, at a minimum, Word, Excel & Outlook, • Demonstrate critical thinking skills in dealing with donors, and others who communicate with the department, • Answer/route phone calls to appropriate staff members and/or departments, • Complete reports, documents, letters as requested, • Distribute incoming/outgoing mail daily, • Maintain adequate stock of all pre-printed materials as well as office supplies, placing orders for same as needed, • Copy and fax materials as needed, • Additional job duties as assigned Job Posted by ApplicantPro

Job Description We’re looking for a skilled Executive Administrative Assistant to support company leadership with administrative, HR, and event coordination tasks. This role requires strong Excel and PowerPoint skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: * Manage executive calendars, meetings, and travel arrangements * Prepare reports in Excel and presentations in PowerPoint * Assist with HR and payroll tasks * Plan and coordinate company events * Maintain office supplies and handle general administrative duties * Communicate professionally with internal staff and external partners Qualifications: * 3+ years of executive or administrative support experience * Proficient in Microsoft Excel, PowerPoint, and Office Suite * Strong organizational and communication skills * Experience managing travel and scheduling for executives * Ability to work independently and handle confidential information

Job DescriptionKey Personnel is seeking a Part-Time Administrative Office Assistant Job Title: Part-Time Administrative Office Assistant Location: Tulsa, OK Hours: 8am–5pm (20 hours/week) Pay Range: $15–16/hr Administrative Office Assistant Job SummaryThe Administrative Office Assistant provides essential administrative and customer service support to school leadership, staff, families, and community partners. Responsibilities include managing front office operations, answering phones, greeting visitors, and supporting communication and documentation systems. This role may also provide guidance or direction to staff as assigned. Professionalism, discretion, and strong interpersonal skills are required due to the handling of confidential information. Administrative Office Assistant Minimum RequirementsEducation: • High School Diploma or GED required, • Associate’s Degree preferredWork Experience:, • Ability to work effectively with staff, students, families, and community partners, • Ability to switch between in-person and virtual environments, • Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and Microsoft Teams, • Excellent writing, organizational, and record-keeping abilities, • Ability to work independently and as part of a team, • High attention to detail and accuracy, • Strong customer service presence in the front office, • Answer telephones, direct calls, and provide general school information, • Welcome and check in visitors in accordance with safety procedures, • Manage the front office, including mail distribution, scheduling, and daily workflow, • Maintain calendars for leadership, scheduling meetings, events, and appointments, • Assist with preparing materials for meetings, reports, board packets, and presentations, • Gather, organize, and compile information for communications and documents, • Provide administrative support for special projects, including directing staff or volunteers as assigned, • Assist with student records, attendance processes, and data entry, • Support communications such as newsletters, flyers, and announcements, • Coordinate travel arrangements and process reimbursements when applicable, • Maintain professionalism and confidentiality at all times, • Maintain regular, on-site attendance during school hours, • Minimum 1 year of administrative experience, • Proven ability to maintain confidentiality, • Strong organizational skills and accuracy, • Ability to adapt to changing priorities

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary, • Health insurance, • Opportunity for advancement, • Paid time off We are a forward-thinking dynamic professional insurance business seeking a highly organized and proactive Executive Assistant to support the day-to-day operations of our Insurance Agency. The ideal candidate will play a vital role in ensuring the smooth running of the office, managing the agent's calendar, coordinating all forms of communication, and overseeing various business-related tasks. This position requires a commitment to professionalism, personal development and undergoing training, discretion, high-level organizational skills, and the ability to multitask effectively in a fast-paced environment. Schedule: Monday through Friday, 8:00 AM - 5:00 PM. There may be some extended working hours on an occasional basis. Key Responsibilities: Administrative Support: Manage and organize the agent's calendar, including setting, confirming, and reminding of all appointments. Pre-screen / qualify all requests to see or speak with the agent without a scheduled appointment. Answer and delegate emails and phone calls to the proper channels, ensuring timely and professional communication. Attend meetings occasionally on behalf of the agent and provide overviews. Office Management: Facilitate office decorum by maintaining an environment that reflects the expected culture and values of the agency. Act as the agent's eyes and ears by informing him of noteworthy happenings within the office, especially in his absence. Coordinate office maintenance, repairs, and renovations to ensure a functional and welcoming workspace. Plan and organize office outings, retreats, and celebrations, including making all necessary reservations. Personal and Business Operations: Handle bill payments for business accounts, ensuring all financial obligations are met on time. Make all travel arrangements for the business owner, including accommodations, transportation, and itinerary planning. Arrange meal delivery or restaurant reservations for owner and office staff, taking into account any dietary restrictions or preferences. Additional Responsibilities: Serve as a liaison between the agent, fellow team members, clients, and other external partners. Undertake personal errands as requested by the agent. Prepare and deliver regular reports on office activities, expenditures, and any issues encountered. Contribute to project management, including tracking deadlines, coordinating with involved parties, and ensuring goals are met. Implement and maintain systems for efficient office organization and communication. Qualifications: Proven experience as a Personal Assistant, Executive Assistant, or in a similar role. Strong organizational and time management skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal. Proficiency in office software and the ability to adapt to new and changing technologies. Discretion and confidentiality. A commitment to ongoing personal development. An open mind and positive attitude. A proactive approach to problem-solving and decision-making. Ability to work independently and as part of a team. Flexible work from home options available.

Job DescriptionPosition SummaryThe Executive Assistant is a key member of our team, providing vital support to ensure smooth daily operation within our community. This position requires a highly organized, detail-oriented, and professional individual with strong computer skills and the ability to manage multiple priorities.Primary Responsibilities • Provide high-level administrative and clerical support to the Executive Director and leadership team., • Manage calendars, schedule meetings, and coordinate appointments., • Prepare correspondence, reports, and presentation with accuracy., • Serve as the primary point of contact between the executive office and residents, families, staff and external partners., • Handle incoming calls, emails, and mail with discretion and tact., • Communicate information on behalf of leadership in a clear and professional manner., • Maintain strict confidentiality of resident, employee, and organizational information., • Ensure administrative practices comply with HIPPA, state licensing, and company policies., • Plan and organize meetings, staff events, and community functions., • Prepare agendas, record minutes, and track follow-up actions., • Coordinate logistics for board meetings and leadership team meetings., • Maintain organized and up-to-date files for contracts, licenses, polices, and resident documents., • Assist in the preparation of compliance reports, audits, and regulatory submissions., • Support budgeting, invoice processing, and expense reporting., • Order supplies and manage vendor relationships as needed, • Assist in monitoring operational budgets and purchasing documentation, • Provide courteous, responsive assistance to residents and families., • Support community engagement efforts and maintain positive relationships., • Assist with special projects, strategic initiatives, and process improvements as directed by the Executive Director., • Track progress and ensure deadlines are met., • Collaborate with department heads, caregivers, and administrative staff to ensure smooth daily operations., • Help foster a culture of professionalism, compassion, and service excellence.