Administrative assistant jobs in Tulsa, Oklahoma - Page 3Create job alerts

Job Description Intake Receptionist The Intake Receptionist provides a positive and encouraging first impression to all customers both on the phone and in person. If you thrive on personal interactions, providing best-in-class customer service and enjoying a collaborative work environment, this position may be a great fit for you. Madison Strategies Group is focused on quality customer service and we are looking for a friendly, organized and professional individual to fill this role. This position is often promoted within our organization and is a great way to begin a career with Madison Strategies Group. This position’s main responsibilities include assisting the Intake Specialist in guiding applicants through the WorkAdvance program orientation and intake process, contacting program leads, and scheduling appointments. In addition, this role will support orientation and intake activities for other MSG programs as needed. The ideal candidate will be tech-savvy and detail-oriented, have excellent customer service skills, and be skilled at managing multiple priorities and handling interruptions throughout the day. Make an impact with our team The passion for our community is the driving force behind the Madison Strategies team, striving to create access to high-quality education, fulfilling employment, and upward economic mobility for all. We are always looking ahead and innovating to ensure our programs meet the needs of the workforce and community. We know the work we do is both highly challenging and profoundly rewarding. Our successes come from positive attitudes, diversity of thought, collaborative work, and compassionate customer service. We hold ourselves to the highest standard because we know the importance of our work for the community. Responsibilities: • Greet and provide a welcoming environment to a diverse group of applicants, customers, and visitors, • Contact prospective customers via phone, text, and email to share program details and answer questions, • Schedule program applicants for orientation and interview appointments using online scheduling software through Salesforce, • Guide applicants through the full intake process, including form completion and administering computer-based and hands-on assessments, • Deliver weekly program orientations to small groups, • Maintain up-to-date and accurate applicant records in Salesforce and Google Sheets daily, • Report on completed outreach and intake activities, upcoming priorities, and overall intake progress, • Organize and maintain physical and digital intake documents, including filing, copying, and recommending process improvements to support efficiency and accuracy, • High School Diploma required (Associate or Bachelor's degree a plus), • One or more years of customer service, receptionist, or administrative assistant experience, • Call Center or Inside Sales experience preferred, • Previous recruiting or telemarketing experience a plus, • Outstanding customer service skills on the phone, in person and via email correspondence, • Strong administrative skills, including extensive experience with MS Office, Excel, Word, Gmail, Google docs/sheets and a typing speed of at least 45 - 55 words per minute, • Ability to multi-task and respond quickly to change with minimal supervision, • Occasional evening or weekend work required (advanced notice provided) Salary Range: $35,000 - $40,000 Benefits: Madison Strategies Group offers a competitive benefits package that includes health insurance, 401k, and generous paid time off. Madison Strategies Group is an equal-opportunity employer committed to a diverse workforce. How to apply: Our multi-step hiring process ensures we employ the right people with the skills necessary to innovate and elevate the Madison Strategies team. Submit a cover letter along with your resume describing how the mission of Madison Strategies Group motivates you. If making a lasting impact on your community with a dedicated and energetic team sounds like you, join us to help Tulsans build better futures. MSG is an equal opportunity employer, committed to a diverse workforce. Powered by JazzHR P3YQ4RWwgH

Job Description Urology Medical Assistant Tulsa, OK | Monday-Friday | $16/hr-$17.50/hr DOE Job Description: We are seeking a skilled and dedicated Urology Medical Assistant to join our dynamic healthcare team. As a Urology Medical Assistant, you will play a crucial role in supporting the efficient functioning of our urology practice. Your responsibilities will include assisting physicians in patient examinations and procedures, recording patient medical histories, and managing patient documentation. Additionally, you will be responsible for coordinating patient appointments, handling phone inquiries, and ensuring a seamless flow of patient care. Key Responsibilities: Assist urologists in patient examinations and medical procedures. Record and maintain accurate patient medical histories and vital signs. Manage patient documentation, including updating electronic health records. Coordinate and schedule patient appointments, surgeries, and follow-up visits. Prepare and maintain examination rooms, ensuring cleanliness and availability of necessary supplies. Provide patient education and support, explaining procedures and treatment plans. Handle phone inquiries, addressing patient concerns, and relaying messages to the medical team. Qualifications: Completion of a Medical Assistant program from an accredited institution. Prior clinical experience preferred Must pass pre-employment screenings Join our team and contribute to the delivery of high-quality urological care in a collaborative and supportive work environment. TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter. Please visit the Career Center on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Explain treatment procedures, medications, diets, or physicians' instructions to patients., • Prepare treatment rooms for patient examinations, keeping the rooms neat and clean., • Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing., • Show patients to examination rooms and prepare them for the physician., • Help physicians examine and treat patients, handing them instruments or materials or performing such tasks as giving injections or removing sutures.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Responsibilities Here's a brief day in the life of an Administrative Assistant: 1. Participate in our team Morning Huddle., 2. Perform administrative tasks for the sales team., 3. Welcome and onboard new clients, 4. Process policy changes, take payments, and ensure a top-notch client experience., 5. Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1. People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2. Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3. Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4. Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1. Training provided? Yes, it is comprehensive from the start., 2. Need insurance experience? Not at all, we'll teach you everything you need to know., 3. Our culture? A mix of healthy competition and unwavering support., 4. Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off., 5. Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

Job Description Certified/Registered Medical Experience | Tulsa, OK Oncology experience is a HUGE PLUS! Monday - Friday | Temp-Perm Medical Assistant Responsibilities: • Escorts patients to and from exam rooms, provider offices, and treatment room as appropriate., • Records patient data prior to each provider visit, including but not limited to, vital signs, height, weight, allergies, and medical changes., • Obtains all necessary patient records as required by physician and verifies presence of consent prior to treatment or procedures., • Prepares and stocks exam/treatment rooms and orders supplies as needed., • Assist with delegated patient education activities including but not limited to distributing education literature, etc., • Preforms EKG’s as ordered by provider., • Administers subcutaneous and intramuscular injections, including but not limited to, hormones and biological growth factors., • Maintain all exam room disinfection protocols., • Processes instruments and equipment as needed., • Follows expected guidelines for maintenance of daily clinic chart triage., • Answers patient telephone calls for referral to physician or nurse/pharmacist., • Phone in prescriptions and makes other patient calls as directed by physicians and RN., • Schedules patient tests, procedures and hospital admissions and schedules appointments to follow-up on test results, as applicable., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Explain treatment procedures, medications, diets, or physicians' instructions to patients., • Prepare treatment rooms for patient examinations, keeping the rooms neat and clean., • Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing., • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician. #MED TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies.

Job Description Job Title:Medical Assistant Schedule:Full-time, Monday – Friday (typically 8:00 AM – 5:00 PM CT) Pay:$18–$21/hour, commensurate with experience Primary Duties and Responsibilities 1. Clinical Support • Perform patient intake, including vital signs, height, weight, medication reconciliation, and medical history, • Prepare patients for exams and assist providers with procedures, • Support neurology-related procedures (Botox prep, CGRP injections, lab draws, cognitive testing), • Maintain examination rooms and ensure readiness per safety standards, • Chart preparation, including reviewing hospital records, labs, and radiology results, • Administer medications and injections as directed, • Relay lab and imaging results per provider instructions 2. Patient Care and Education • Provide clear patient education regarding medications, procedures, and follow-up care, • Demonstrate compassionate care while maintaining professional boundaries, • Process medication refills per provider direction, • Complete prior authorizations and enter lab, imaging, and referral orders 3. Office Coordination • Answer incoming patient calls and route appropriately, • Complete appointment reminder calls and confirm clinic visits, • Schedule new and follow-up appointments across multiple clinic locations, • Manage referrals and ensure timely documentation in the EMR system, • Coordinate with pharmaceutical representatives for medication ordering, • Certified Medical Assistant (CMA, RMA, or equivalent) preferred, • CPR certification preferred, • Knowledge of medical terminology and clinical procedures, • Familiarity with EPIC software TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician.

Job DescriptionSalary: $14.00/hr - $15.00/hr Join Our Mission. Make a positive change. Now Hiring: Administrative Assistant Tulsa, OK Full Benefits | Full-Time | Faith-Based Nonprofit AtCircle of Care, we believe that every family deserves support. Were looking for a passionate Administrative Assistant to provide essential administrative and program support for the Frances E. Willard (FEW) campus in Tulsa, OK. If you're driven by purpose, committed to making a difference, and encouraged by supporting the needs of a non-profit this could be for you. Your Impact: What Youll Do • Support campus staff, clients and guests., • Inventory, order, and maintain office supplies for FEW campus staff., • Coordinate, schedule, and track building cleaning duties., • Assist with planning and setup for staff meetings, campus events, and community gatherings., • Assist with purchasing supplies and securing needed items for families and program operations., • Provide transportation support for clients using a company vehicle, ensuring safe and timely travel., • Provide and supervise childcare for Circle of Care clients during meetings, groups, or appointments, ensuring a safe, ageappropriate, and engaging environment., • Maintain client records., • Experienced in administrative duties, • Ability to work with clients and children in transitional living, • Detail-oriented, organized, and self-motivated, • Committed to confidentiality, • Open to learning, flexible, open to feedback, • Committed to Christ-centered service and passionate about the mission of Circle of Care What You Bring Required: • Associates degree in business or a related field, • 2+ years of experience in administrative position, • Ability to work flexible hours including occasional evenings, • Possess a valid Oklahoma drivers license with a good driving record, • Ability to pass background check, pre-employment drug screening, and physical, • Minimum age 21 years old Why Work With Us? • 100% employer-paid health insurance, • 403(B) with up to 6% employer match, • Generous paid time off including vacation, sick leave, birthday, holidays, and parental leave, • Mission-driven work in a supportive, faith-based environment, • Local impact serve your community while growing professionally How to Apply Submit your resume, cover letter, and application (found at ). Circle of Care is an equal opportunity employer and a proud drug-free workplace.

Job Description Administrative Assistant - Full-Time Schedule: Monday - Friday 12:30PM - 9:30PM Valley Hope of Tulsa has an exciting opportunity for a Full-Time Administrative Assistant to join our dedicated and passionate team! Valley Hope restores lives affected by addiction and supports lifelong recovery. At Valley Hope, our mission comes to life through our core values of Character, Compassion, and Commitment. Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? If so, Valley Hope welcomes you! At Valley Hope of Tulsa, the work of every team member matters. The work we do every day saves lives and builds hope for the future through our outpatient addiction treatment services and recovery support. Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization. EDUCATION & EXPERIENCE: • Valid and unrestricted driver’s license., • One (1) year work or experience in an office or medical office setting., • Previous customer service experience., • High School Diploma or equivalent. BENEFITS: • Medical coverage — Valley Hope pays up to 85% of premiums, • Dental & vision plans at competitive rates, • Up to 27 days of PTO (based on position and tenure), • 8 paid holidays (including a personal day), • Paid parental leave, • 401(k) with employer match, • Tuition assistance to grow your career, • Student loan repayment support, • Public Student Loan Forgiveness (PSLF) eligible employer, • HSA & FSA options to manage healthcare costs, • Employee Assistance Program (EAP) for added support, • And more perks designed with you in mind! JOB SUMMARY: • Answers multi-line telephone system and responds effectively to incoming callers., • Assists with the admissions call process as directed responding to prospective patients/families with respect and kindness., • Assists with the admissions process as directed which may include face-to-face meetings with incoming patients and their families and documentation/computer data entry of patient information., • Assists with insurance benefit verification process as directed., • Interacts with patients and visitors as necessary to support a positive clinical environment., • Performs cash and credit transactions including book or other merchandise sales as well as patient payments for services accurately and effectively., • Deposits daily cash and credit receipts as directed., • Assists with processing of weekly accounts payables as directed which may include computer data entry, statement reconciliation and balancing of accounts., • Prepares letters and documents using approved templates or form letters as requested while following HIPAA and 42 CFR Part 2 guidelines., • Respond promptly to medical records requests while following HIPAA and 42 CFR part 2 guidelines., • Maintains confidentiality of all patient data in accordance with HIPAA and 42 CFR Part 2 regulatory requirements., • Performs computer data entry necessary for accurate patient charges., • Assists with patient meetings regarding insurance and/or financial information as directed., • Performs common office related tasks such as filing, faxing, and copying., • Adheres to Valley Hope’s philosophies, policies, and procedures as well as any other regulating bodies., • Participates in all assigned staff meetings, staff development, and training as required., • Interacts and communicates with others (patients, co-workers, management, clients, and vendors) in a professional and tactful manner including treating them with respect and consideration regardless of their status or position. WORK ENVIRONMENT: • Office setting within an outpatient treatment facility., • Must be able to work traditional and/or non-traditional hours including overtime based on operational needs., • Sitting for extended periods of time of up to 4 hours., • Able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp other items with hands, for either extended periods of time or many times throughout the workday., • Able to lift and carry at least 20 pounds.

Job Description At HoganTaylor, we’re not just about numbers—we’re about people. We’re looking for an Assurance Administrative Assistant with exceptional attention to detail, strong organization skills, and a service‑minded approach to support our assurance teams across all offices. If you enjoy working with documents, spotting errors, and creating polished, client-ready materials, this role is for you. It’s especially well‑suited for those with experience in legal support, proofreading, docket review, or formatting complex reports. What You’ll Do • Support the Team: Provide administrative support to assurance staff, managers, and partners across multiple offices., • Format & Prepare Documents: Create and refine Word and Excel documents—tables, headers/footers, roll‑forwards, and technical reports requiring consistent formatting., • Proof & Verify: Review reports for accuracy, track changes, foot reports using 10‑key, and ensure all details meet professional standards., • Assemble Deliverables: Compile final reports, prepare PDFs, and coordinate deliverables to clients., • Communicate Professionally: Draft client letters and handle occasional inbound calls., • High school diploma (computer/business coursework a plus), • Experience in administrative or office support, • Proficiency in Word and Excel (tables, formatting, basic formulas), • Familiarity with Outlook, PowerPoint, and Adobe Acrobat, • Strong attention to detail, organization, spelling, and grammar, • Experience using 10‑key, • Ability to manage multiple deadlines and communicate professionally, • Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today’s Best of the Best Firms 2024. At HoganTaylor, you’ll be part of a firm known for exceptional client relationships and a standard of excellence., • Meaningful Connections: Build deep relationships—not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do., • Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you’ll have opportunities to give back, make an impact, and support the causes that matter to you., • Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won’t just have a seat at the table—you’ll help shape the conversation. Additional Information Final candidates may be required to complete a job‑related assessment as part of the selection process.

Job Description Westview Pediatric Care in Tulsa, OK is looking for one experienced bi-lingual pediatric medical assistant to join our team. Our ideal candidate is attentive, ambitious, and engaged. Responsibilities Collects vital signs and patient history, collects specimens and performs basic laboratory tests, administers injections and medications as directed by physician in addition to other clinical tasks. Administrative duties include ordering supplies, updating/maintaining medical records and scheduling appointments. · Initiate patient contact and prepare patient by obtaining vital signs, lab values, pain levels, patient education needs, nutritional status and related patient history information. · Assist physician in patient examination, evaluation, and clinical procedures as needed. Administers injections and medications (exclusive of narcotics) as directed by physician. · Provide follow-up instructions and other patient education as prescribed by the physician. Instruct patient on examination and diagnostic procedures that are to be performed. · Maintain patient medical records and ensure proper documentation of telephone and other encounters, patient medications, etc. Notify physician of any potential complications identified. · Clean exam room after each use and prepare room for next patient. Clean and sterilize equipment. Ensure used syringes, blades, and any other contaminated articles are disposed of properly. · Maintain pharmacy and other clinical supplies at appropriate levels. Identify and appropriately dispose of expired supplies. · Manage patient telephone calls of a clinical nature, communicating with the physician as appropriate and providing information to the patient as directed by the physician. · Provide clerical support for the front office, as needed. Perform other related duties as directed that correspond to the overall function of this position Qualifications · 5 years of experience in a pediatric medical office or providing direct patient care required. May substitute graduation from an accredited Medical Assistant program for the experience requirement. · Current CPR (Heartsaver). · High school diploma or GED. · Bi-lingual Medical office experience. Under direct supervision of a physician or other medical personnel, performs routine patient care functions such as physician assistance, patient placement, testing, information gathering, nursing duties, chaperoning, supply maintenance, and scheduling. May coordinate schedules of patients in an outpatient clinic and provide clerical assistance toward the smooth operation of the facility. REPRESENTATIVE DUTIES: 1. Physician Assistance. Assists physician or other medical personnel in the examination process as required or necessary. Performs order entry to electronic medical records, i.e., prescription refills, lab orders, radiology orders, etc., 2. Patient Placement. Places patients in exam rooms. Drapes and positions patients for appropriate exams or procedures. Assists in restraining or controlling patients (infants, children, geriatrics, etc.)., 3. Test Performance. Performs routine tests on patients such as audiograms, vision, spirometer, EKG, rapid strep, urinalysis, and urine pregnancy tests. Assists with cardiovascular stress tests, fetal nonstress tests, and OB ultrasounds., 4. Information Gathering. Obtains and records vital signs including body temperature, height, weight, and blood pressure. Takes and documents complaints and patient histories including allergies, immunization histories, etc. Maintains patient confidentiality. Receives and returns telephone calls from or to patients and pharmacies. Obtains authorizations and referrals., 5. Nursing. Performs various nursing duties such as suture removal, casting and steristrip applications, administration of injections, venipunctures, breathing treatments, ultrasound therapy, and hydroculator therapy. Assists with both surgical and nonsurgical procedures., 6. Chaperoning. Chaperones examinations and patients., 7. Supply Maintenance. Responsible for stocking exam rooms, taking inventory, ordering supplies, and sterilizing instruments and/or equipment., 8. Scheduling. Makes scheduling arrangements with other healthcare professionals and facilities., 9. As Needed. Performs various duties as needed to successfully fulfill the function of the position. Knowledge of basic medical terminology. Ability to interact professionally with healthcare practitioners and patients. Ability to effectively communicate information. Ability to observe and obtain information from all relevant sources. Ability to work as a team player. Must be detail oriented and able to complete work tasks. Ability to maintain composure even in difficult situations. Ability to be understanding and sensitive to needs of others. We are looking forward to receiving your application. Thank you. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description JOB SUMMARY: The Administrative Assistant provides primary administrative support to the Executive Director of Avanzando Juntos and delivers support to other departments as required. This position is responsible for maintaining efficient daily office operations, assisting with organizational initiatives, and facilitating clear and effective internal communication. The ideal candidate demonstrates exceptional organizational skills, meticulous attention to detail, and the ability to perform effectively in a fast‑paced, mission‑driven environment. KEY RESPONSIBILITIES: ● Serve as the central administrative support for the Lending and Programs teams, managing team agendas, correspondence, file organization, and data entry. ● Provide high-level executive support to the Executive Director, including calendar management, meeting coordination, and document preparation. ● Manages the processing of vendor invoices and payment requests, including verifying documentation, coordinating approvals, maintaining accurate financial records, and ensuring timely disbursements in accordance with organizational policies. ● Oversees general Avanzando Juntos email inboxes and routes inquiries to appropriate departments. ● Maintain confidentiality and professionalism in handling sensitive information related to clients, loans, and internal operations. ● Assists with monthly reconciliation tasks and supports the finance team during audits ● Maintains accurate records of payments, contracts, and vendor files ● Assist in organizing program events, workshops, and community activities by supporting logistics, outreach, and material preparation. ● Support loan application processing, document tracking, and follow-up communication with applicants and clients. ● Prepare and distribute board packages, including meeting agendas, minutes, and reports for internal and board meetings. KEY DUTIES: ● Schedule and coordinate internal meetings, client appointments by request from the team, and community events. ● Coordinate internal communications and assist with preparation of materials for funders, reports, and presentations. ● Maintain organized digital and physical filing systems for loan applications, client records, and program materials. ● Track deadlines and follow up with clients regarding missing documents or updates on the loan applications ● Support intake of loan inquiries and manage administrative aspects of the lending process. ● Assist with follow-up with clients in regard to grants of acceptance, workshops of attendance confirmation, loan applicants, and organizing documentation. ● Respond to internal and external inquiries via email and phone, directing them to the appropriate department or staff. ● Help with formatting, proofreading, and preparing communications, including newsletters, flyers, and outreach materials. ● Maintain office supplies and equipment, coordinating with vendors as needed. ● Assist with translation as needed. QUALIFICATIONS: ● Associate’s degree required; Bachelor’s degree preferred. ● Minimum 2 years of administrative experience, preferably in a nonprofit, financial, or community-based organization. ● Proficient in Microsoft Office Suite, Google Workspace, and basic CRM/database entry. ● Excellent written and verbal communication skills; bilingual (Spanish/English) required. ● Ability to manage multiple tasks, set priorities, and meet deadlines with minimal supervision. ● Strong attention to detail and commitment to accuracy. ● Demonstrated ability to work collaboratively across teams with professionalism and discretion. ● Oversees the internship program, including outreach and email communication with partner organizations, scheduling intern activities, coordinating internship projects, and serving as the primary point of contact for interns' onboarding. ● Experience with Canva, Mailchimp, JotForm, and Trello is a plus, but not required.

Job Description Job Title: Paralegal/Legal Assistant Location: Tulsa, OK Job Type: Direct Hire Pay: $58,000-65,000 per year Benefits: This position is eligible for health, dental, vision, and 401K Hybrid Paralegal & Legal Assistant – Litigation Focus (Full-Time) We are seeking an experienced, detail-oriented professional to serve in a hybrid Paralegal and Legal Assistant role, with a strong focus on litigation. This position supports attorneys throughout all stages of litigation and also provides high-level administrative assistance, requiring both legal knowledge and strong organizational skills. Key ResponsibilitiesLitigation Support • Assist attorneys with all aspects of litigation, including case management, research, drafting, discovery, and trial preparation., • Conduct factual investigations and legal research; prepare research memos, witness backgrounds, and expert reports., • Draft, review, and revise pleadings, discovery requests and responses, subpoenas, and other litigation documents., • Coordinate discovery efforts, including managing incoming and outgoing productions, reviewing for privilege, and preparing privilege logs., • Process and organize electronic and paper document productions; upload, label, and code documents using litigation support software., • Prepare deposition materials, including witness files, exhibits, and summaries; process deposition transcripts and manage exhibits., • Assist with pre-trial preparation: create trial notebooks, organize exhibits and witness lists, and manage exhibit exchanges with opposing counsel., • Provide in-trial support, including exhibit tracking, video presentations, coordination with witnesses, and real-time note taking., • Assist with post-trial filings, including applications for fees and preparing files for appeal.Legal Assistant & Administrative Support, • Draft and prepare correspondence, legal documents, and standard pleadings from written drafts or dictation., • Manage attorney calendars, deadlines, and appointments; maintain firm-wide calendaring and reminder systems., • Screen calls, greet clients and visitors, and maintain a professional and courteous client-facing presence., • Open, organize, and maintain physical and electronic case files, including conflict checks and file closings., • Handle incoming and outgoing mail and delivery coordination; track deadlines and ensure timely communication., • Enter billable time, assist with pre-bill generation, and help manage attorney billing processes., • Support attorneys with scheduling, travel arrangements, and hearing/meeting preparation., • Provide backup support for other administrative staff as needed.Qualifications, • Minimum of 3 years of experience in litigation support, preferably in a law firm or similar legal environment., • Strong knowledge of litigation processes, court rules, and document production standards., • Proficient in Microsoft Office Suite and legal software (document management, timekeeping, and e-discovery tools)., • Excellent legal research, writing, proofreading, and editing skills., • Typing speed of at least 70 WPM preferred; must be detail-oriented and highly organized., • Ability to handle confidential matters with discretion and professionalism., • Strong interpersonal skills to communicate effectively with attorneys, clients, opposing counsel, and court personnel., • Ability to prioritize tasks, work independently, and remain calm under pressure., • Willingness to work occasional overtime to meet litigation deadlines or assist during trial preparation.

Job Description We are the largest Wheel Repair and Replacement Company in North America. We have locations across the company and are constantly growing. Our current growth has expanded our needs for a Receptionist/Administrative Assistant to the owner. We believe in laughing and having fun while we work, but hard work will be expected. Should have good people skills, be organized and good at multitasking. Hours are M-F 8:00-5:00 with some occasional overtime weekend hours to attend car shows and meets. Pay based on experience.

Job Description Procedure Pain Management Medical Assistant | Tulsa, OK Monday - Friday 8-5 Position Overview: We are seeking a dedicated and compassionate Procedure Pain Management Medical Assistant to join our healthcare team. The ideal candidate will be responsible for providing exceptional patient care, assisting physicians during pain management procedures, and ensuring a smooth and efficient patient experience. This role requires strong clinical skills, attention to detail, and the ability to work collaboratively in a fast-paced medical environment. Preparation and Setup: • Assist in preparing the procedure room, ensuring all necessary equipment, supplies, and medications are available and properly organized., • Sterilize and arrange instruments according to established protocols., • Greet and reassure patients, addressing any questions or concerns they may have about the procedure., • Assist patients in positioning for the procedure, providing comfort and support throughout the process., • Assist the physician in various pain management procedures, such as injections, nerve blocks, and minimally invasive interventions., • Hand instruments and supplies to the physician during the procedure., • Assist in transferring patients to a recovery area post-procedure and monitor their recovery progress., • High school diploma or equivalent; completion of a certified medical assisting program preferred., • Current certification as a Medical Assistant (CMA) or Registered Medical Assistant (RMA) preferred., • Prior experience in a procedural or pain management setting is advantageous., • Strong understanding of medical terminology and pain management procedures. #MED TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records.

Job DescriptionDescription:This is an onsite position. About Us Enovation Controls specializes in complex projects, offering unparalleled expertise and innovative solutions. As a turnkey provider, we are dedicated to delivering game-changing technology and exceeding expectations. Our commitment to excellence is embedded in our core values, and we seek individuals who resonate with our values and thrive in our dynamic environment. Culture: Enovation Controls has built a company and culture by living out our core values. We are looking for hungry, humble, and smart people who will embrace our core values and thrive in a fun and rewarding culture. Enovation Controls is a learning organization that conquers complexity with high expectations and performance. The company's teams are multi-disciplined and offer a wide variety of experiences. With diverse teams and a focus on high-performance standards, Great Place to Work has honored Enovation Controls as one of the Best Workplaces in Manufacturing & Production for six consecutive years. Description The Marketing Assistant will support the Electronics Segment marketing team by executing day-to-day marketing activities with a focus on trade shows, content support, and brand operations. This role is ideal for a highly organized, creative, and detail-oriented individual who enjoys working across a variety of marketing functions. This position will play a key role in ensuring marketing initiatives are executed efficiently from coordinating events and managing branded materials to assisting with content creation and internal marketing operations. Key Job Responsibilities Trade Shows & Events • Coordinate logistics for trade shows and events including booth materials, shipping, setup, and vendor communication, • Assist with pre-event planning and post-event follow-up, • Maintain inventory of trade show assets (booths, banners, swag, etc.), • Manage and maintain the company store (inventory, updates, coordination with vendors), • Assist with ordering and distribution of branded merchandise, • Assist with content ideation for social media, campaigns, and internal initiatives, • Support content creation including:, • Basic graphic design (social posts, flyers, simple assets), • Presentation updates, • Basic copywriting/editing, • Help coordinate content across teams to ensure deadlines are met Administrative & Team Support • Provide general support to the marketing team across campaigns and initiatives, • Help coordinate timelines, tasks, and deliverables across projects, • Support internal communications and marketing organization, • Other duties as assigned to support marketing initiatives and team objectivesRequirements:, • Bachelor’s degree in Marketing, Communications, or related field, • 1–3 years of experience in marketing, events, or administrative support, • Strong organizational and project coordination skills, • Excellent communication and attention to detail, • Ability to manage multiple tasks and shifting priorities, • Basic graphic design skills (Adobe Creative Suite or Canva), • Experience supporting events or trade shows, • Familiarity with social media platforms and content creation, • Experience managing inventory or coordinating vendors We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Job Description Certified Medical Assistant Trinity Employment Specialists-Tulsa, OK Monday-Friday | Starting at $19/hour DOE | Temp to perm Responsibilities: Escort patient to and from exam room Records patient data in EHR at each visit, including but not limited to, vital signs, height, weight, allergies & medication changes Obtains all necessary prior authorizations/precerts for surgeries or procedures Assist provider with exams and procedures Schedules surgeries, patient referrals, and appointments as required Prepare and stock exam rooms & procedure rooms Follows all exam & treatment room disinfections, OSHA and HIPAA protocols Cleaning and processing of instruments and equipment as needed Trained to give injections Maintain efficient patient flow Requirements: At least two years of being a certified medical assistant, with experience in a clinical setting Excellent customer service #LP TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Explain treatment procedures, medications, diets, or physicians' instructions to patients., • Prepare treatment rooms for patient examinations, keeping the rooms neat and clean., • Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing., • Show patients to examination rooms and prepare them for the physician., • Help physicians examine and treat patients, handing them instruments or materials or performing such tasks as giving injections or removing sutures., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Explain treatment procedures, medications, diets, or physicians' instructions to patients., • Operate x-ray, electrocardiogram (EKG), or other equipment to administer routine diagnostic tests., • Contact medical facilities or departments to schedule patients for tests or admission., • Schedule appointments for patients., • Change dressings on wounds., • Authorize drug refills and provide prescription information to pharmacies., • Prepare and administer medications as directed by a physician., • Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms., • Greet and log in patients arriving at office or clinic., • Perform routine laboratory tests and sample analyses.

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

ELECTRICAL ADMINISTRATIVE ASSISTANT (ELECTRICAL ADMIN) LOCATION | Tulsa, OK REPORTS TO | Director of Electrical TEAM | Retail Electrical ARE YOU READY FOR THIS? Do you thrive in a fast-paced environment where organization and communication are key? Are you the kind of person who finds satisfaction i

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

ELECTRICAL ADMINISTRATIVE ASSISTANT (ELECTRICAL ADMIN) LOCATION | Tulsa, OK REPORTS TO | Director of Electrical TEAM | Retail Electrical ARE YOU READY FOR THIS? Do you thrive in a fast-paced environment where organization and communication are key? Are you the kind of person who finds satisfaction i

ELECTRICAL ADMINISTRATIVE ASSISTANT (ELECTRICAL ADMIN) LOCATION | Tulsa, OK REPORTS TO | Director of Electrical TEAM | Retail Electrical ARE YOU READY FOR THIS? Do you thrive in a fast-paced environment where organization and communication are key? Are you the kind of person who finds satisfaction i

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Provide administrative support and meeting coordination for internal and external meetings and events. Administrative & Organizational Skills.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

ELECTRICAL ADMINISTRATIVE ASSISTANT (ELECTRICAL ADMIN) LOCATION | Tulsa, OK REPORTS TO | Director of Electrical TEAM | Retail Electrical ARE YOU READY FOR THIS? Do you thrive in a fast-paced environment where organization and communication are key? Are you the kind of person who finds satisfaction i

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Assist RW Ranch staff with administrative duties. Perform other administrative duties as needed. Excellent administrative, communication, and interpersonal skills.

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Perform other administrative duties as needed. Excellent administrative, communication, and interpersonal skills. Assist RW Ranch staff with administrative duties.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds - whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Data entry or administrative a

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

The Administrative Assistant, is responsible for supporting the Director of Manufacturing and his team to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The core duties and responsibilities of the Administrative Assistant revolves around suppo

Provide administrative support and meeting coordination for internal and external meetings and events. Administrative & Organizational Skills.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

As the Campus Administrative Assistant, you'll play a key role in keeping daily operations organized and running smoothly. Provide administrative support to multiple departments and leaders. You'll gain exposure to a variety of business functions while building strong administrative and coordination

Work At Home Data Entry - Remote Position- Administrative Assistant Tulsa, United States | Posted on 04/13/2026 JoinOur Team as a Work-From-Home Data Entry ResearchPanelist! Are youready to earn money from the comfort of your own home?This exciting opportunity is perfect for anyone with avariety o

LHH Talent - - Responsibilities: Coordinate and track orders from placement through delivery; Enter, maintain, and update data in internal systems; Perform daily file uploads and system updates; Match invoices to orders and reconcile discrepancies; Partner with accounting on invoice processing, paym

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative