Administrative assistant jobs in Richmond, VirginiaCreate job alerts

Job Description Beale Healy Investment Advisors is seeking an Executive Assistant - Investment Firm to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan work-related travel details, • Receive visitors, • Prepare written correspondence, reports and presentations, • Previous experience as an executive secretary, administrative assistant, or in other related fields, • Proficient in Microsoft Excel, Word, Outlook and Powerpoint, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detail

Job Description "Because a child has to know you care". Is education your passion? Are you looking for a school that really cares about our children, that truly supports all staff? We are a hidden gym... EDC is looking for an Administrative Assistant to join our team that has a positive demeanor, professional, innovative, organized, and is well versed in Special Education, IEPs, and more. You must have the ability to establish and maintain effective working relationships with associates, parents, students, Local Education Agencies, and the general public. Work involves setting policies and goals under the direction of the Executive Director and providing departmental supervision. This position also requires managing an educational team and communicating effectively to achieve team goals. You are responsible for maintaining an effective educational program consistent with state and federal guidelines and the philosophy, policies and goals of the Educational Development Center. Qualification Requirements The requirements listed below are representative of the knowledge, skill, and/or ability required. • Professional Teaching License - VDOE, • minimum of 3 years special education teaching experience, • Essential Functions:, • Observes classrooms and performs walk throughs; performs pre- and post-conference observations., • Facilitates and attends various meetings (IEP Meetings, ICC Meetings, Strategic Intervention Plan Meetings, Student Staffing’s, Eligibility Meetings, Parental conferences, etc.), • Conducts Student referral interviews to assist in enrollment., • Handles academic, behavioral, and attendance/truancy, • Coordination with Local Education Agencies., • Assigns, directs, trains and reviews staff work; evaluates staff performance; develops staff schedules; coaches and/or counsel staff; provides recommendations regarding hiring and participates in interviews of potential staff., • Manages communication, requests, and conferencing with Local Education Agencies daily., • Supervises special education within building including curriculum development schedules, differentiated lesson plans, gradebooks, reporting, accommodations, and IEPs., • Responsible for managing (requesting, scheduling, editing, and revising) documentation required for IEPs (i.e. PLOPs, Transition Plans, Counseling Reports, Observations, Etc.)., • Manages the Online Learning System, Jupiter Ed., which includes grade-books, reports, behavioral logs, demographic information, and student class schedules., • Responsible for generating student schedules under the guidelines of each serving locality and the Virginia Department of Education., • Responsible for reporting, maintenance, and filing of student progress monitoring measures., • Assist in maintaining adherance to all VDOE requirements., • Must be familiar with online communication systems such as google meet, Microsoft teams, and Zoom. In addition, must be familiar with google docs, and all Microsoft office applications., • Manages all staff developments and schedule. Is responsible to provide staff development trainings, and orientation., • Responds to the request of each locality served., • Collaborates with external service providers to support each student and their corresponding team., • Thorough knowledge of the practices, methods and techniques used in the administration and supervision of all facets of a school and well versed in a number of educational modalities and related services., • Thorough knowledge of the Department of Education and locality policies, rules and procedures, • Ability to communicate complex ideas effectively in both oral and written formats., • Ability to motivate others to reach their fullest potential., • Ability to operate standard school records software., • Ability to learn specialized equipment and software based on EDC’s needs., • Ability to establish and maintain effective working relationships with associates, parents, students, Local Education Agencies, and the general public. Company DescriptionOur Mission, Vision, and Values (Equal Opportunity Employer) Mission: The mission of the Educational Development Center's therapeutic programming is to provide a therapeutic, intensive academic and behavioral program to students who have been identified as emotionally disabled, learning disabled, intellectually disabled, autism, multi-disabled and those with other health impairments. Towards that end, EDC facilitates a behavior management programs that provides consistent structure to the classroom and allows for individualized academic instruction. Vision :Our vision is to provide an accepting, safe and inclusive educational community that provides our students with a foundation for success and survival in every aspect of a young person’s life. “We think Differently”. EDC aims to provide educational alternative, intensive academic and behavioral support to the individual goals of each student, by incorporating project based and hands-on- learning with innovation and social emotional learning, to meet each child’s needs and goals. Values :The values of the Educational Development Center revolve around the motto, “We Think Differently”. We understand that our students learn differently, and require different strategies to reach and teach them. Therefore, all instruction, strategies, behavioral approaches, and supports are channeled through the concept of “thinking outside of the box”. Due to our small nature, we are able to be creative, innovative, and flexible in our methodology to learning and behavioral management. Staff are encouraged to demonstrate creativity and autonomy within their classroom environment to best support student’s needs.Our Mission, Vision, and Values (Equal Opportunity Employer)\r\nMission: The mission of the Educational Development Center's therapeutic programming is to provide a therapeutic, intensive academic and behavioral program to students who have been identified as emotionally disabled, learning disabled, intellectually disabled, autism, multi-disabled and those with other health impairments. Towards that end, EDC facilitates a behavior management programs that provides consistent structure to the classroom and allows for individualized academic instruction. \r\nVision :Our vision is to provide an accepting, safe and inclusive educational community that provides our students with a foundation for success and survival in every aspect of a young person’s life. “We think Differently”. EDC aims to provide educational alternative, intensive academic and behavioral support to the individual goals of each student, by incorporating project based and hands-on- learning with innovation and social emotional learning, to meet each child’s needs and goals. \r\nValues :The values of the Educational Development Center revolve around the motto, “We Think Differently”. We understand that our students learn differently, and require different strategies to reach and teach them. Therefore, all instruction, strategies, behavioral approaches, and supports are channeled through the concept of “thinking outside of the box”. Due to our small nature, we are able to be creative, innovative, and flexible in our methodology to learning and behavioral management. Staff are encouraged to demonstrate creativity and autonomy within their classroom environment to best support student’s needs.

Job Description Mungo Homes is adding a Sales Assistant to our team in the Richmond, VA market! The Sales Assistant is responsible for supporting New Home Advisors in optimizing new home sales and the customer experience in assigned communities. Provides administrative support to the model home. Essential Duties and Responsibilities: (performs other duties as assigned) • Greets and engages visitors to determine needs and preferences. Refer to someone else, when appropriate., • Assists in providing community tours to prospective residents and their families, • Demonstrates model home features and benefits. Provides information about the community while emphasizing the company’s value., • Provides product and pricing information., • Stays abreast of all community and product knowledge required to answer customer questions., • Producing and distributing various documents, including general correspondence, memorandums, statistical reports, presentation materials, etc., • Compiling data for weekly, monthly, and quarterly reports as required, • Filing and copying correspondence and other records, • Enters and assigns new leads in the marketing database system, • Provides timely and consistent follow through with customers from initial contact through closing and post-closing activities, • Assists sales representatives with all administrative aspects of the sales office including, but not limited to, answering phones, scheduling appointments, preparing purchase and sale contracts, filing, event planning, coordinating maintenance of sales center and opening/closing the sales center and model homes Education and/or Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Computer Skills: • Microsoft Office Suite (Excel, Word, Outlook), • FoxIt Phantom PDF, PDF Expert, or similar software, • KOVA software (ability to learn) Company DescriptionThe Mungo family started building new homes in Columbia, South Carolina in 1954, and now builds in Markets throughout South Carolina, North Carolina, Georgia, and Virginia. While still family-focused today with Steven Mungo as Executive Chairman, Mungo Homes proudly became part of the Clayton Properties Group family of companies in 2018, and remains dedicated to quality construction, and an exceptional customer experience. Mungo Homes a long tradition of improving the communities in which we build, and through the Mungo Homes Foundation provide economic, educational, health, housing, and emergency hardship support to charitable organizations. A portion of each home sold is invested in each local community. 2022-2025 Top Workplace in South Carolina 2024-2025 Top Workplace in Virginia 2024 Best Places to Work in Raleigh, NC 2023-2025 Top Workplace in the United States Specialty Awards Won for Top Benefits, Leadership, and DirectionThe Mungo family started building new homes in Columbia, South Carolina in 1954, and now builds in Markets throughout South Carolina, North Carolina, Georgia, and Virginia. While still family-focused today with Steven Mungo as Executive Chairman, Mungo Homes proudly became part of the Clayton Properties Group family of companies in 2018, and remains dedicated to quality construction, and an exceptional customer experience.\r\n\r\nMungo Homes a long tradition of improving the communities in which we build, and through the Mungo Homes Foundation provide economic, educational, health, housing, and emergency hardship support to charitable organizations. A portion of each home sold is invested in each local community.\r\n\r\n2022-2025 Top Workplace in South Carolina\r\n2024-2025 Top Workplace in Virginia\r\n2024 Best Places to Work in Raleigh, NC\r\n2023-2025 Top Workplace in the United States\r\nSpecialty Awards Won for Top Benefits, Leadership, and Direction

We’re unique. You should be, too. We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. The Medical Assistant is an unlicensed medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. The duties of Medical Assistant vary from setting to setting, depending on the size, location and type. In addition to administrative duties, Care Promoters perform clinical duties under direct physician supervision in accordance with state medical practice acts. The Medical Assistant supports our Physician-lead Care Teams that are focused on providing excellent and comprehensive primary care for a specific population of patients. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: * Measures and records patient vital signs; records patient interview and medical history. * Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel. * Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient. * Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel. * Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests. * Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision. * Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times. * Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician. * Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing. * Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls. * Performs other duties as assigned and modified at manager’s discretion. * Knowledge of medical products, terminology, services, standards, policies and procedures * Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families * Exceptional oral and written communication skills, time management skills and organizational skills * Ability to effectively collaborate and partner with team members, including physicians ,other clinicians, leaders, and staff * Mindset focused on resolving problems for patients and achieving team goals * Skilled in basic phone and computer operation * Must be detail-oriented to ensure accuracy of reports and data * Ability to maintain effective and organized systems to ensure timely patient flow * Ability to act calmly in busy or stressful situations * Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software * Ability and willingness to travel to local centers as needed for coverage * Spoken and written fluency in English EDUCATION AND EXPERIENCE CRITERIA: * High school diploma or equivalent education (GED) required * Graduation from a nationally accredited Program in one of the following is required: Medical Assistant, Patient Care Technician Program, Emergency Medical Technician (EMT) or Paramedic * A minimum of 1 year of work experience as a Medical Assistant, Patient Care Technician, EMT or Paramedic required * BLS for Healthcare Providers required * Experience working with geriatric patients is a plus * EMR system experience preferred PAY RANGE: $16.5 - $23.56 Hourly EMPLOYEE BENEFITS We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care. ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day. Current Employee apply ___ Current Contingent Worker please see job aid ___ to apply #LI-Onsite

We’re unique. You should be, too. We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. The Care Promoter 1, Early Embrace is an unlicensed medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. The duties of Care Promoter 1 vary from setting to setting, depending on the size, location and type. In addition to administrative duties, the incumbent in this role perform clinical duties under direct physician supervision and in accordance with state medical practice acts. The Care Promoter 1, Early Embrace is an integral member of a Physician-lead Care Team that is focused on providing excellent and comprehensive primary care for a specific population of patients. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: • Measures and records patient vital signs; records patient interview and medical history., • Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel., • Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient., • Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel., • Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests., • Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision., • Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times., • Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician., • Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing., • Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls., • Performs other duties as assigned and modified at manager’s discretion. KNOWLEDGE, SKILLS AND ABILITIES: * Good business acumen and acuity * Sound knowledge and understanding of general medical assistant functions, practices, processes, procedures, techniques and methods * Knowledge of medical products, terminology, services, standards, policies and procedures * Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families * Exceptional oral and written communication skills, time management skills and organizational skills * Skilled in basic phone and computer operation * Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders * Mindset focused on resolving problems for patients and achieving team goals * Must be detail-oriented to ensure accuracy of reports and data * Ability to maintain effective and organized systems to ensure timely patient flow * Ability to act calmly in busy or stressful situations * Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint and Outlook, database, and presentation software * Ability and willingness to travel locally, regionally and nationwide up to 100% of the time; flexible to work weekends as needed * Spoken and written fluency in English; bilingual (Spanish/Creole) a plus PAY RANGE: $16.5 - $23.56 Hourly EMPLOYEE BENEFITS We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care. ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day. Current Employee apply ___ Current Contingent Worker please see job aid ___ to apply #LI-Onsite

Job Description An Assistant Manager supports the General Manager in overseeing daily operations, supervising staff, and ensuring business goals are met efficiently. This role blends leadership, administrative duties, and customer service to maintain smooth operations. What we offer: • A safe, rewarding, and fast paced working environment, • Competitive hourly rate and benefits package ($15.50 - $17 / HR based on knowlege and experience), • Training with an industry leading brand, • Excellent career opportunities, • Awesome discounts on menu items! What we’re looking for in our Assistant Managers: • Prior leadership experience preferred, • Assist with basic operations procedures, • Experience in employee development, • Ability to demonstrate team member and food safety protocols, • Excellent customer service skills, • Ability to operate and troubleshoot technology RESPONSIBILITIES • Manage Store Operations and Drive Result, • Build an Effective Team, • Provide Best in Class Customer Service, • Maintain Food Safety and Team Member Safety QUALIFICATIONS • Prior experience in a management role or similar experience preferred, • Prior experience in a customer service or applicable role, • Demonstrated ability to lead by example and ensure accountability from team, • Ability to problem solve and resolve customer concerns and/or complaints, • Proven ability to work as a part of a team to achieve a common goal, • Ability to add, subtract, multiply, and divide accurately and quickly (may use calculator), • Standing, • Walking, • Sitting, • Lifting, • Carrying, • Pushing, • Climbing, • Stooping/Bending, • Crouching/Squatting Domino's Team USA stores value honesty, transparency, and accountability, and we want exceptional people like you to join our team! We have continued to prove we “Put our People First” by making sure our work environment is safe and provides stability for our team members. Sign-On Bonus Terms & Conditions: Terms and Conditions: This sign-on bonus offer only extends to Assistant Managers, General Managers, and Assistant General Managers . Candidates must apply within the sign-on bonus timeframe to be eligible. Once a delivery driver is hired, eligible Managers can earn up to a $1000 value of achiever points. Achiever points are paid out in two payments: 30 days of employment, and 60 days of employment. This is a TUSA promotion only. PandoLogic. Keywords: Customer Service Representative, Location: Richmond, VA - 23220

Maison Construction is seeking applications for the position of Administrative Assistant / Office Manager. This individual must be highly organized, hard working, focused, and have the ability to multitask effectively. This position is full-time, 40 hours of work per week. Some activities can be done remotely providing some daytime flexibility, but there will be some required office hours as well. Job duties include the following: -Manage company communications with customers, suppliers and subcontractors -Schedule meetings for the company President and Project Coordinator -Customer material selections, and allowances -Customer invoicing and bill payments -Assist in ordering and managing construction materials -Aide in marketing via print, mail, email, and social media -Track company expenses, prepare monthly statements, and work together with the company bookkeeper -Manage a customer database/ Customer Relationship Management (CRM) program -Aide in updating the company website -Organize office files, including all subcontractor insurances and tax information Desired skills include the following: -Excellent computer skills, with proficiency in Microsoft Office programs such as Word and Excel, and knowledge of email. -Familiarity with social media platforms such as Facebook, Instagram, etc., and ideally with the ways to market and advertise thought these channels -Strong interpersonal /teamwork skills -An ability to multitask effectively -Superb organizational skills All applicants are subject to a background check, and must comply with Maison's drug-free workplace policy. Applicants also must have reliable transportation to get to work each day. About Maison: Maison Construction and Renovations is a premier, full service residential general contracting company, specializing in home renovations and additions in the greater Richmond area. Founded in 2013, Maison management brings over 15 years of construction expertise to you. We can assist with all aspects of your project including, concept, design, materials selection, and all phases of construction. We go to all lengths to ensure that your project not only meets your expectations, but does so on time, and on budget. Our ultimate goal is to make your house the home you've always dreamed of. Maison Mission: At Maison, we have a can-do attitude when it comes to our work. Each project is custom-tailored to the goals of our client. We employ a “no boundaries” approach, and will do all that we can do to provide our customers exactly what they envision, and to do so in a cost-effective, professional and timely manner. Our customers have an appreciation for quality craftsmanship and materials, that are seamlessly incorporated into custom designed, inspiring spaces. Whether it is a simple renovation, a.large addition or auxiliary dwelling, complete remodel, or a brand new, custom built home, our commitment to excellence will ensure that each clients’ individual’s needs, tastes, and goals are achieved. Job Types: Full-time, Part-time Ability to commute/relocate: Richmond, VA (Required) Education: High school or equivalent (Required) Experience: Microsoft Office: 2 years (Required) Administrative: 2 years (Preferred) Language: Spanish (Preferred) Portuguese (Preferred) English (Required)

Primary Care Provider (NP or PA) Concierge or Functional & Integrative Medicine Richmond, Virginia | On-site | Full-Time | $120k - $150k We are recruiting a Nurse Practitioner (NP) or Physician Assistant (PA) for a premium, patient-first primary care model that welcomes providers from two clinical pathways: Pathway 1 — Concierge Primary Care: Providers experienced in high-touch, accessible, personalized care who want to practice with a smaller patient panel and more time per patient. Pathway 2 — Functional & Integrative Care: Providers who apply root-cause, systems-based, and preventive medicine approaches. IFM certification is preferred, but other functional/integrative training is highly valued. This role is built for clinicians who value proactive prevention, advanced diagnostics, longevity-focused care, and meaningful patient relationships. Key Responsibilities: • Deliver comprehensive, patient-centered primary care in a concierge model, • Conduct detailed annual wellness exams, assessments, and personalized care planning, • Apply functional and/or integrative medicine principles when clinically appropriate, • Maintain timely follow-ups and ongoing patient/member communication, • Coordinate care with specialists and collaborate with multidisciplinary teams, • Provide after-hours patient/member support when required, • Support clinic staff and operations with a team-first mindset, • Contribute to continuous improvement of the patient/member care experience Requirements & Qualifications: • NP or PA degree required (Master’s preferred), • Licensed in the state of Virginia or eligible to obtain, • 3–5+ years of primary care clinical experience required, • Experience in concierge medicine OR functional/integrative care (both a major plus), • IFM certification preferred for functional track, • Strong clinical judgment and excellent diagnostic ability, • Outstanding communication skills (written and verbal), • Compassionate bedside manner and a commitment to patient advocacy and evidence-based care, • Passion for preventive, innovative, and precision-focused medicine What We Offer: • Highly competitive compensation, • Limited patient panel → more time with patients, less administrative burden, • Health, dental, vision + retirement benefits, • CME allowance + paid CME time, • Company-paid malpractice insurance, • Generous vacation and time-off benefits, • Full administrative and operational support, • A positive, collaborative, clinician-led clinic culture

Administrative Assistant (Remote Position). We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.

Executive Assistant (Senior Leadership Support) Location: Richmond, VA Reports To: Senior Vice President Position Summary Our client is seeking an experienced Executive Assistant to provide high-level administrative, coordination, and organizational support to the Senior Vice President and other executive officers based in the Richmond office. This role supports senior leadership by managing priorities, anticipating needs, protecting confidentiality, and ensuring executives can focus on strategic and operational initiatives. The Executive Assistant serves as a trusted partner to senior leaders in a fast-paced, dynamic environment and works closely with leaders across the organization to support the company’s mission, values, and people-first culture. Key Responsibilities • Provide comprehensive executive-level administrative support, including complex calendar management, travel coordination, meeting scheduling, and executive correspondence, • Act as a gatekeeper and liaison, managing communication flow and prioritizing competing executive demands, • Prepare, review, and edit executive communications, presentations, reports, and briefing materials, • Support board-level and leadership team meetings by preparing agendas, taking minutes, and tracking action items, • Coordinate and manage confidential and sensitive information with professionalism and discretion, • Organize and prioritize tasks to help executives make efficient use of their time, • Maintain structured systems for document management, project tracking, and executive workflows, • Assist with planning and execution of internal events, leadership meetings, employee engagements, and celebrations, • Ensure executives are informed and prepared with necessary materials prior to meetings and engagements, • Manage expense reports, vendor coordination, and procurement needs as required, • Serve as a central point of contact for internal teams, external partners, and customers requiring executive access, • Build strong relationships across departments to improve communication and streamline executive operations, • Partner with Talent, Safety, Construction, Service, IR, and other teams on cross-functional initiatives, • Support executive-sponsored initiatives, strategic planning efforts, and enterprise-wide projects, • Conduct research, compile information, and support development of executive-level documents and presentations, • 5+ years of executive-level administrative support experience, preferably supporting senior leaders or C-suite executives, • Exceptional organizational, time-management, and multitasking skills, • Strong written and verbal communication skills with the ability to represent the Executive Office professionally, • High level of integrity with proven ability to maintain strict confidentiality, • Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint, along with modern collaboration tools, • Demonstrated experience managing complex calendars, executive travel, and high-volume scheduling, • Experience in construction, engineering, or a fast-paced, project-driven environment preferred, • Familiarity with Lean, continuous improvement, or operational excellence principles preferred, • Proactive and anticipatory mindset, • Calm, composed, and professional under pressure, • Strong relationship-builder with excellent interpersonal skills, • Highly detail-oriented with strong follow-through, • Adaptable and able to pivot quickly as priorities change, • Takes pride in keeping leaders organized, informed, and prepared Our client offers the opportunity to support and influence an experienced and forward-thinking executive leadership team within a people-first culture focused on teamwork, respect, professionalism, and continuous improvement. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a stable and respected organization. The Executive Assistant plays a critical role in ensuring leadership operates effectively, stays connected to the business, and drives organizational success.

Division Manager Location: Richmond, VA At Cranemasters, everything we do is Better by Design. We’re seeking a hands-on Rerail Division Manager to lead operations, safety, and financial performance for the Richmond division. This role combines strategic leadership with field engagement to ensure excellence in service delivery and client relationships. This is a working Manager role with a competitive monthly bonus structure tied to performance metrics. Key Responsibilities • Oversee all operational, technical, administrative, and fiscal activities for the division's rerail / load adjust departments., • Lead and mentor Supervisors and Assistant Division Superintendents in safety, quality, and project execution., • Assign and monitor projects, ensuring compliance with contracts, regulations, and safety standards., • Manage budgets, review bids, approve expenditures, and ensure profitability., • Drive safety culture and implement division-wide safety programs., • Build and maintain strong client relationships; attend industry events to support growth., • Oversee hiring, workforce development, and performance management., • Monitor equipment readiness and coordinate maintenance., • Frequent travel and on-call availability required. Qualifications • 7+ years of progressive experience in the railroad industry or equivalent., • Strong knowledge of DOT and FRA regulations, safety policies, and project management., • Proven ability to manage budgets, resolve conflicts, and lead teams., • Proficient in MS Office and operational software., • Valid driver’s license (CDL Class A preferred); ability to respond to emergencies 24/7., • Ability to work in all weather conditions and lift up to 50 lbs. Benefits That Go Beyond the Basics • Health Coverage Options: Multiple medical, dental, and vision plans to fit your needs., • Financial Security: Company-paid life insurance, disability coverage, and 401(k) with match., • Extra Perks: Clothing and safety gear allowances, wellness programs, and legal resources., • Paid Time Off: Generous PTO that grows with your tenure, plus paid holidays., • Workday Comfort: Premium company vehicles and tools to make your job easier.

You can do this part-time or full-time * Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National

Job Description We are looking for an Administrative Assistant to support key operations within a local government office in Richmond, Virginia. This long-term contract position requires someone who is detail oriented and can manage administrative tasks efficiently while maintaining confidentiality. The role is ideal for candidates with experience in clerical work, data entry, and providing exceptional support to staff and clients. Responsibilities: • Handle sensitive client information with discretion, maintaining confidentiality at all times., • Provide clerical support to caseworkers, assisting with tasks such as filing and document preparation., • Perform accurate data entry to maintain updated records and reports., • Manage inbound calls and direct inquiries to the appropriate department or individual., • Coordinate with various departments to ensure client requests are processed efficiently., • Perform receptionist duties, such as greeting visitors and managing front desk operations., • Organize and maintain office supplies, ensuring adequate inventory levels., • Assist in scheduling appointments and meetings for staff as needed., • Minimum of 2 years of experience in administrative or clerical roles., • Strong organizational skills and attention to detail., • Experience with data entry and maintaining accurate records., • Detail-oriented approach and ability to handle sensitive information discreetly., • Excellent communication skills, both verbal and written., • Familiarity with office equipment and basic computer applications., • Ability to multitask and prioritize in a fast-paced environment.

Job DescriptionLHH is currently recruiting skilled Administrative Professionals for upcoming temporary assignments in the Greater Richmond area. These roles offer an excellent opportunity to gain experience, showcase your organizational skills, and contribute to dynamic teams. Frequently Filled Roles Include: • Receptionist, • Administrative Assistant, • HR Assistant, • Executive AssistantWhat We're Looking For:, • Strong administrative and organizational abilities, • Proficiency in Microsoft Office Suite and other common business tools, • Excellent communication and time-management skills, • Ability to adapt quickly in fast-paced environmentsWhy Join LHH?, • Access to a wide network of employers, • Opportunities for career growth and development, • Competitive compensation for temporary assignmentsIf you're interested in temporary administrative roles and ready to make an impact, apply today to be considered for upcoming opportunities. Pay Details: $18.00 to $30.00 per hour Search managed by: Jane Schenberg Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionJob Summary/Company: Sparks Group has partnered with a well known CPA and Consulting firm in the Richmond, VA area that is seeking an Administrative Assistant for a contract opportunity. Do you have at least 2+ years handling administrative duties in an office setting? Do you love working at a fast pace with a strong sense of urgency? If this sounds like the role for you please apply today! Responsibilities: * Maintain strict confidentiality, both within the company and with external parties. * Manage the front lobby, including opening and closing procedures (locking doors, adjusting blinds, and turning off lights). * Ensure the front lobby and all conference rooms are well-maintained and adequately supplied. * Utilize technology for tasks such as composing correspondence (letters, memos, etc.), conducting internet research, and other duties. * Perform standard administrative tasks, including copying, faxing, and scanning documents. * Act as the primary communication hub for staff, disseminating key updates regarding Operations, Administration, and Facilities. * Prepare invoices and statements for mailing (folding and stuffing). * Process daily bank deposits. * Update the company intranet with weather-related closure information. * Maintain the break room/kitchen area, including operating the dishwasher and replenishing supplies. * Order snacks, beverages, cleaning supplies, and office supplies as needed. * Track expenses for monthly reconciliation and budget recording. * Onboard new clients. * Manage the check-in/check-out of client documents. * Prepare and track FedEx/UPS shipments and certified mail. * Process certified mail receipts. * Perform other assigned duties, which may include cross-training and providing backup support for various CSC tasks, as well as assisting with scanning and assembling tax filings. Qualifications/Background Profile: * A high school diploma is required. * Four years of relevant experience, or an equivalent combination of education and experience, is necessary. * Proficiency in Microsoft Office Suite applications is essential. * A high degree of integrity and discretion regarding confidential information is expected. * Excellent verbal and written communication skills are a must. * The ability to multitask effectively is crucial. * Familiarity with company policies and procedures is desired. * A positive, self-motivated attitude is important. * Must be able to pass a background check. This job is In-Person. We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees. Download the Sparks Group mobile app from Apple App Store or Google Play. Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Job Description Quick Lube of Carolina LLC / Take 5 Oil Change Quick Lube of Carolina LLC / Take 5 Oil Change is growing, and we are hiring multiple leadership and technician positions across our locations. We are known for our family-oriented culture, strong training programs, and clear career advancement, with over 90% of our Shop Managers promoted from within. Whether you are an experienced leader or just starting your career in automotive service, we have opportunities for you. Open PositionsShop Manager Shop Managers are selected and promoted by the District Manager with approval from the Regional Director. This role has full responsibility for ensuring the store operates in compliance with company standards and policies. Key Responsibilities: • Lead daily shop operations and team performance, • Ensure compliance with company policies and procedures, • Manage administrative and operational responsibilities per the Store Manager Training Manual (Rally Point), • Deliver an exceptional customer experience Extensive training, including off-site programs provided by Take 5 Corporate Assistant Shop Manager The Assistant Shop Manager role is a key developmental position on the path to becoming a Shop Manager. Key Responsibilities: • Spend approximately 80% of time performing technical work, • Learn leadership, scheduling, and operational skills, • Support shop management and daily operations Key Responsibilities: • Perform vehicle services with advanced technical skill, • Model professionalism, punctuality, and proper uniform standards, • Assist with leadership duties as needed Key Responsibilities: • Assist with Full-Service Oil Change processes, • Perform routine vehicle maintenance on various makes and models, • Certification as a Certified Technician expected within 45 days of hire, • Clear path for advancement to Lead Technician and beyondWhy Join Quick Lube of Carolina LLC / Take 5 Oil Change?, • Family-oriented, team-focused culture, • Industry-leading training and development, • Strong internal promotion opportunities

Job Description Quick Lube of Carolina LLC / Take 5 Oil Change Quick Lube of Carolina LLC / Take 5 Oil Change is growing, and we are hiring multiple leadership and technician positions across our locations. We are known for our family-oriented culture, strong training programs, and clear career advancement, with over 90% of our Shop Managers promoted from within. Whether you are an experienced leader or just starting your career in automotive service, we have opportunities for you. Open PositionsShop Manager Shop Managers are selected and promoted by the District Manager with approval from the Regional Director. This role has full responsibility for ensuring the store operates in compliance with company standards and policies. Key Responsibilities: • Lead daily shop operations and team performance, • Ensure compliance with company policies and procedures, • Manage administrative and operational responsibilities per the Store Manager Training Manual (Rally Point), • Deliver an exceptional customer experience Extensive training, including off-site programs provided by Take 5 Corporate Assistant Shop Manager The Assistant Shop Manager role is a key developmental position on the path to becoming a Shop Manager. Key Responsibilities: • Spend approximately 80% of time performing technical work, • Learn leadership, scheduling, and operational skills, • Support shop management and daily operations Key Responsibilities: • Perform vehicle services with advanced technical skill, • Model professionalism, punctuality, and proper uniform standards, • Assist with leadership duties as needed Key Responsibilities: • Assist with Full-Service Oil Change processes, • Perform routine vehicle maintenance on various makes and models, • Certification as a Certified Technician expected within 45 days of hire, • Clear path for advancement to Lead Technician and beyondWhy Join Quick Lube of Carolina LLC / Take 5 Oil Change?, • Family-oriented, team-focused culture, • Industry-leading training and development, • Strong internal promotion opportunities

We're looking for an energetic and detail-oriented Assistant Project Manager (APM) to join our Special Projects team, focusing on tenant upfits and fast-paced interiors work. You'll support project managers with submittals, procurement, and administrative coordination - playing a key role in helping

At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions.Our team's foundation is client centered care and clinical excellence through our 5-star servi

Conduct online research and gather information to support team projects. Manage online tools and software subscriptions, ensuring effective usage.

Senior Administrative Assistant (Administrative Support Assistant III) - Us Card Partnerships, Marketing.Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy envir

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Support the team with various administrative tasks as needed. Ready to supercharge executive searches at a global firm impacti

Keywords: Alroo-Allied Health, Medical Assistant, CMA, RMA, CCMA, EMT, medical assisting, back office, front office, phlebotomy. The Certified Medical Assistant performs patient care and administrative/clerical related tasks and procedures based on training, education, and competency evaluations, an

The Executive Assistant will perform a wide range of administrative duties along with providing direct support to our General Manager and Executive Team. Must have at least five years of experience as an Executive Assistant, supporting senior-level management preferred. Enterprise Mobility has an im

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

MindUP is seeking a highly organized and adaptable part-time Administrative Assistant to provide direct support to the CEO and assist with daily operations across the organization.This role is ideal for someone with strong administrative experience who thrives in a dynamic, mission-driven environmen

Senior Administrative Assistant (Administrative Support Assistant III) EP Tech.Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.You will partner wi

Senior Administrative Assistant (Administrative Support Assistant III) - Legal. At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative

Job Category: Community Assistant Manager Requisition Number: CLIEN006761 Full-Time Location: Richmond, VA 23294, USA Client Services Manager Pay: $24 - $26 How do you define success? Our fast-paced company culture mixes challenge and excitement to create an environment of professionalism and engagement seldom seen or experienced! Do you want to prove yourself, show what you can do? We invest in our associates, challenge them, give them the tools to succeed, and allow them to control their own future. We strive to promote from within, so if you want to move up quickly, you can! Are you a high achiever, someone craving a workplace that challenges your talents and recognizes your efforts? Are you ready to join a family of professionals who encourage and motivate you to become your very best. EOE. Your Role as a Client Services Manager: Your practical and compassionate nature is critical to effectively balance between leasing apartments, managing resident retention, marketing the community, and handling administrative and financial responsibilities for your community. As a client services manager, you are required to assume greater responsibilities upon absorbing and applying knowledge of all aspects of property management. Maturity and good judgment is a necessityyou serve as the individual responsible for the community in the absence of the Property Manager. If you're a role model to peers, someone who advocates on behalf of your team to enhance individual performance while providing excellent service to internal and external customers, we want to speak with you! Proactive, organized professionals with a team-player mindset and a passion to exceed expectations thrive in this role. Qualifications: • Hold or be working to attain the professional designation of Certified Apartment Manager or Accredited Property Manager., • High school degree or equivalent; college education preferred. Capable of carrying out a given task with all details necessary to get the task done well. Innovative Consistently introduces new ideas and demonstrates original thinking. Team Player Works well as a member of a group. Preferred Goal Completion Inspired to perform well by the completion of tasks. Ability to Make an Impact Inspired to perform well by the ability to contribute to the success of a project or the organization. Growth Opportunities Inspired to perform well by the chance to take on more responsibility. Required 3 years: Property Management Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The firm is seeking a Practice Manager who will play a key role in the oversight of the assigned department and provide high-level operational support to the Department Chair. The purpose of the role is to work in conjunction with the chair to manage the daily execution of the department's business and operational functions, such as the financial performance, matter intake, lawyer performance, marketing and business development, and communications and events for the department. The Practice Manager will have decision-making authority as agreed-upon within the guidelines communicated by the Department Chair. McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data. Lawyer Performance: • Partners with the department financial advisor to keep abreast of key performance indicators and to provide guidance to chair with applied insights to assist in the management of the department., • Liaises with the marketing and business development team to develop department annual budgets and approve proposed expenditures for marketing/business development in conjunction with the chair., • Partners with the finance and accounting team to set annual budgets for interoffice travel and department meetings in conjunction with the chair., • Tracks department spend against budgets and does all necessary after action reporting in conjunction with the marketing and business development team., • Liaises with the firm's administrative departments on behalf of the chair to ensure that department priorities and needs are met., • Facilitates department meetings, projects, and events in conjunction with the chair and serves as a hub for communications between the chair and department members., • Coordinates with the chair's practice assistant and assists as requested by the chair in managing the chair's calendar and coordinating the chair's department travel., • Bachelor's degree and five years of relevant experience with a record of achievement and increasing responsibility. Direct experience in a law firm or professional services environment preferred., • Highly organized with an ability to prioritize, multi-task, and meet deadlines., • Ability to work comfortably with all levels of lawyers and professional staff., • Emphasis on client service., • Strong written and verbal communication skills.

Company: Glass America We put our team members first. You'll receive a great salary and benefits, and experience the support and opportunity you deserve. You're empowered to make decisions. You control your future. The CSR is responsible for providing an exceptional customer experience. They manage working relationships with customers and insurance companies while providing all components of administrative support for the Repair Facility Team. • Ensure consistent execution of WOW (Wow Operating Way) plan., • Schedule appointments for vehicle repair using Daily Demand Capacity Planner, CCC One schedule and proper scripting. (CCC One is our repair management system), • Ensure timely retrieval of insurance assignments and obtain necessary repair authorization documentation in order to dissemble vehicles for repairs., • Prepares RO (repair order) work packet consisting of QC (quality control) check list, work order, parts list and windshield tag used to record the proper indicators -R (rental)-NR (no rental)-G (Gerber pay)., • Records all communication with customers or insurance partners during the repair process using CCC One notes and selecting the appropriate communication type., • Confirms car rental information and updates CCC One with rental car usage information., • Manage ARMS (automated rental management system) throughout the day to ensure all vehicles appearing in the ARMS system are also noted in CCC One., • High School Diploma or GED (General Education Diploma), • Minimum: 1 year experience in a similar role such as administration assistant., • Preferred: 1 year in an auto body or similar work environment including previous customer service experience., • Ability to function well in a fast past environment, demonstrating multitasking ability while under pressure., • Strong attention to detail with a high degree of accuracy., • Knowledge of general office equipment and basic computer skills as well as good oral and written communication skills with strong sales drive and exceptional customer service. Full Time (30 or more hours per week) employees enjoy • 80 hours of paid time off annually., • 80 hours paid parental leave., • 6 paid holidays annually., • Medical, Prescription Drug, Dental & Vision Insurance., • 401(k) Retirement Plan with Company Match., • Employer Paid Short-Term Disability & Life Insurance., • Additional Voluntary Life Insurance.

Overview Company Summary MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for g

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes.This role researches and resolves to invoice and payment issues related to purchase orders and ven

Job Description ProspectBlue is seeking a detail-oriented Part-Time Administrative Assistant to support our client, a well-established family-run business in MECHANICSVILLE, VA.This role is ideal for someone who enjoys staying organized, managing project details, and contributing to a smooth-runnin

Overview Company Summary MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas syste

Must be able to pass pre-employment drug test and criminal background check CGL is a provider of justice facility planning, design, and program management and maintenance solutions to justice facilities and other public facilities throughout the U.CGL Facility Management, LLC provides comprehensive

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it.The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers.We'r

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes.This role researches and resolves to invoice and payment issues related to purchase orders and ven

What your day-to-day will look like: * Monitor and analyze account team performance against KPIs using JLL's Momentum platform, proactively identifying gaps and ensuring adherence to contract deliverables * Collect, validate, and prepare monthly IFM reports and quarterly business reviews (QBRs) for

Senior Administrative Assistant (Administrative Support Assistant III) - CFRM Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.You will partner wit

Description The Administrative Assistant will support the General Manager and Sub Same Day (SSD) team.The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to cha

This is a Part-Time, 20-25 hours per week position*** THIS POSITION WILL BE AN IN PERSON POSITION WORKING ON OUR RICHMOND CAMPUS WORKING DURING THE WEEK WITH SOME FLEXIBILITY OF HOURS.MAIN HOURS WILL BE IN THE AFTERNOON.Who we are: Child & Family Healing Center provides 24- hour intensive residenti

Must be able to pass pre-employment drug test and criminal background check CGL is a provider of justice facility planning, design, and program management and maintenance solutions to justice facilities and other public facilities throughout the U.CGL Facility Management, LLC provides comprehensive

Bring your skills to the 2020 Kenworth Dealer of the Year! Kenworth Sales Company, a 38-location Kenworth and Isuzu truck dealership group, is looking for a Office Assistant/Administrative Assistant to join our Richmond , VA location.JOB SUMMARY: The primary function of the Office Assistant is to pe

Senior Administrative Assistant (Administrative Support Assistant III) - Cloud Operations Resilience Engineering (CORE) Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced t

Benefits: * 401(k) matching * Bonus based on performance * Health insurance * Paid time off ⭐ Join Our Team! ⭐ Be the reason someone smiles today.Help us deliver an exceptional customer experience—one interaction at a time! Are you a natural problem-solver who genuinely enjoys helping othe

This Account Analyst position serves as a critical operational backbone for our Integrated Facilities Management (IFM) client accounts, ensuring seamless performance management, data analysis, and client satisfaction.You'll work closely with our Cen Administrative Assistant, Administrative, Assistan

Description The Administrative Assistant will support the General Manager and Sub Same Day (SSD) team.The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to cha