Litigation Assistant
30 days ago
Pine Brook
Job DescriptionTitle: Litigation Assistant Client X, a growing national boutique Healthcare and Life Sciences Law Firm with over 40 attorneys and offices in Morris County, NJ, and New York City, seeks an experienced Litigation Assistant with 3+ years of experience assisting attorneys in a fast-paced law firm. Client X offers a competitive salary, health care benefits, signing bonus, and 401k plan (available upon eligibility to participate). This position offers a great opportunity for growth and learning. Our Pine Brook, NJ location offers an onsite gym, meditation room, and modern office space. RESPONSIBILTIES: The Legal Secretary will be responsible for: • Managing attorneys’ calendars, including coordinating meetings, Court appearances, and appointments., • Setting up pleadings, including complaints, answers, discovery requests/responses, subpoenas,, • Drafting correspondence to clients, Judges, and attorneys, • E-Filing pleadings with state and federal court, • Marking legal briefs (TOA and TOC), • Tracking CLE credits earned. Includes scheduling CLE courses and submitting certificates of completion to the state., • Compiling, scanning, Bates stamping and saving documents to our document management system (NetDocs), • Tracking documents for execution., • Answering direct telephone lines in a timely and polite manner, • Coordinating attorney travel, as necessary, • Drafting, proofreading, and revising legal documents and other case material., • Processing time entries for attorneys using CenterBase, • Effectively communicating with staff, attorneys, and clients Requirements:, • 3+ years’ experience as a legal secretary at a Law Firm, • Above average proficiency in MS Word and Adobe, • Proficiency in Excel, PowerPoint, • Moderately Tech Savvy, • Excellent communication, proofreading, and organization skills, • Ability to prioritize assignments and tasks, • Ability to work in a high-volume environment and meet deadlines, • Notary Public a plus