Office Manager M/F/X
5 days ago
London
Within your #OneTeam The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies. Your main responsibilities: HR activities • Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.), • Support newcomers' onboarding and provide them with all the necessary environment for their job, • Organize meetings for the different teams, • Ensure Internal Group communications are released and understood within the site, • Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.), • Ensure compliance with the local legal framework, • Realization of monthly HR reports, • Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department, • Control the proper execution of the payroll cycle by the accounting firm, • Follow up training requests in collaboration with the Training Center, • Organize internal events in accordance with Group policies (thematic, budget, etc.) Financial and legal activities • Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.), • Guarantee the reliability of our commercial contracts and our website's provisions, • Manage clients' requests in legal matters and relay to the Group's legal department when needed, • Manage requests from local authorities, • Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury, • Validate customer payments in our internal tools, • Management of customer refunds, • Provide budget and forecast reports when required from the different departments, • Control the proper execution and the respect of deadline of the financial reports, • Compile monthly accounting reports and liaise with HQ accounting teams, • Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures Site Administration • Ensure the application, respect and update of health and safety policies, • Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design, • Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one, • Make the necessary purchases for the good supply of the site (supplies, consumables, etc.), • Mail management and control, • Liaise with other offices, contractors, suppliers and other organizations Your future impact: In 6 months • Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance. And in 1 year • Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas., • Facilitate the transition to a new office location. Skills required: Technical skills • Good administrative and accounting knowledge, • Execute and control a payroll process, • Experience in office management, • Experience in Human Resources management appreciated Soft skills • Ability to coordinate different teams/departments, team player, • Excellent interpersonal skills, • Good management of stress, time and priorities, • Organizational skills, • Versatility