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Administrative Director of Emergency Department Department: Emergency Department Status: Full-time, 40 hours per week FLSA Classification: Exempt Work Arrangement: Four Days On-Site, One Day Remote or 8A-5P Mon-Fri Reports To: SVP, Operations About the Role The Emergency Department Administrative Director is a senior clinical and operational leader responsible for overseeing the daily operations of a high-volume, 24/7 Emergency Department serving approximately 45,000 patients annually within a culturally and linguistically diverse community. This role is suited for a master’s-prepared (MBA or MHA/MNA) Emergency Medicine Nurse Leader, Nurse Practitioner, or Physician Assistant with significant clinical and administrative experience. In close partnership with the Emergency Department Medical Director and senior leadership, the Director leads clinical operations, workflow redesign, quality improvement initiatives, staffing strategy, and budget oversight. While primarily administrative, the role also includes a clinical practice component aligned with the individual’s licensure. The ideal candidate is a strategic, collaborative leader who can drive operational excellence, ensure high-quality patient care, and support multidisciplinary teams in a fast-paced emergency care environment. The Emergency Department Administrative Director oversees, with the Emergency Department Medical Director, the daily operations of a busy 24/7 emergency service. Predominantly administrative in nature, this full-time position also includes clinical practice requirements. Under the guidance of the senior clinical management team and in collaboration with the Emergency Department Medical Director, the Administrative Director will be responsible for the development, implementation, and evaluation of the department’s ongoing service delivery system and redesign efforts. The successful candidate will be able to perform the following responsibilities: • Develops and implements changes to clinical workflows and practices to support the department’s ongoing lean initiatives and practice guidelines., • Designs, implements, and oversees the department’s performance improvement efforts., • With the Medical Director and SVP of Operations, continually assesses and modifies the staffing necessary to support the delivery of high-quality, safe, and effective emergency care., • Provides guidance, support, and supervision for the care delivery team comprised of RNs. MAs and clerical staff across all three shifts., • Provides direct support, ongoing education, and leadership mentoring to the designated charge nurses responsible for the patient flow on the floor., • Represents the Emergency Department at key meetings (e.g. Clinical Administrative Directors) and committees (e.g. Infection Control, Performance Improvement, Joint Commission Subcommittee, Emergency Operations Planning Committee), • Provide direct patient care appropriate to the role of the NP/PA or RN, whichever applies, within the Emergency Department., • Collaborates with the Medical Director and Finance Team in developing the departmental annual budget and monitoring monthly expense reports., • Upholds safety policies, practices, and procedures, including safety, fire safety, electrical safety, proper body mechanics and material handling, office/ergonomic safety, and other employee safety measures. Requirements:, • Certified Nurse Practitioner or Physician Assistant, or master's prepared nurse manager, • Minimum of 5 years of progressively more responsible supervisory and management experience, ideally in an Emergency Department or in Critical Care, • Minimum of 5 years of clinical experience in Emergency Medicine or Critical Care, • Experience in applying Lean concepts to clinical workflows is a plus, • Experience serving a diverse patient population preferred, • Strong interpersonal and communication skills, with the ability to build rapport across diverse teams, • Exceptional problem-solving and conflict-resolution abilities, • Ability to handle sensitive and confidential matters with professionalism and discretion, • Proficiency in Microsoft Office Suite, • The ability to work in a fast-paced environment #AC1 #ACP

Job Description: Member and partner of the patient care delivery team. Demonstrate a strong commitment to the philosophy and goals of the mission of Hebrew SeniorLife and recognize patient dignity and choice in aspects of daily life. Strive to make every encounter with patients/families into a positive and meaningful experience and opportunity, while providing safe and efficient quality of care. Recognizes and respects others’ cultures, values, and backgrounds and considers differences when communicating with others. Perform a wide variety of duties under professional supervision, related to the maintenance of the highest level of function of HRC patients, following established methods and procedures. Core Competencies: * 75% clinical support, 25% clerical support. Supports the following departments: Inpt PT, OT, and SLP; Outpatient rehab services; MCU; RSU Rehab; Circle of Fitness. * Under supervision of a therapist, perform individual and group sessions including: walking programs, exercise, and other group activities and maintenance programs. On the RSU direct visual supervision is required. * On a daily basis, maintain departmental equipment in clean/operating condition for Inpt, Outpatient, MACU, and RSU rehab services areas. * Assist in the preparation and assignment of assistive devices, wheelchairs, and ADL equipment. Maintain wheelchair storage area. Assist with wheelchair receiving and distribution to therapists. * Assist in department record keeping and documentation as assigned. * Assist in cleaning and general housekeeping duties of departments. Detect and report defective supplies/equipment or other unusual conditions to supervisor. Follow prescribed safety rules and regulations. * Copy materials for departments and perform other clerical/secretarial duties. * In absence of Administrative Assistant, collect mail for Physical Therapy, Occupational Therapy, and Speech-Language Pathology and deliver to appropriate person. * Assist with duties in Outpatient Clinic as needed. * Protect patient confidentiality by promoting professional staff communication according to HIPPA standards. * Exemplify professionalism and exhibit values that contribute to the achievement of the mission of the Hebrew Rehabilitation Center. * Initiates frequent and consistent communication to the primary therapist regarding the patients abilities and limitations. Communicates immediately to the primary therapist unexpected changes in the patients status and abilities. Position Responsibilities * Transport patients to and from therapies using proper transfer and ambulation techniques as required. Prepare patients appropriately for treatment including transferring to treatment plinth, dressing/undressing, draping and positioning, assembling ambulation aids, assisting patient to apply prosthesis, etc. * Copy materials for departments and perform other clerical/secretarial duties. . * In absence of Administrative Assistant, collect mail for Physical Therapy, Occupational Therapy, and Speech-Language Pathology and deliver to appropriate person. * Assist with duties in Outpatient Physical Therapy as needed. * Perform other related duties as required or directed. * Maintain appropriate and timely client and non-client documentation for all clients treated. * Ensure that patients and families receive the highest quality of service in a caring and compassionate atmosphere, which recognizes the individual’s needs and rights. * Adhere to established departmental policies, procedures, and objectives. * Exemplify professionalism and exhibit values that contribute to the achievement of the mission of the Hebrew Rehabilitation Center. * Perform other related duties as required or directed. * Responds to call bells and patient requests. * Participates in quality improvement initiatives * Maintains confidentiality of patient and information. Caring Practices * Instill trust and hope by being available to meet the needs of others. * Develop helpful and trusting relationships with parents, families and staff. * Use creative problem-solving to meet the needs of others. * Perform teaching and learning that addresses individual needs and learning styles. * Create a healing environment for physical and spiritual needs. * Assist with basic physical and emotional needs. Communication * Introduces self and identifies role to others. * Demonstrate “emotional presence” by listening attentively and attending to concerns/needs. * Act as an advocate on behalf of patients as needed or as appropriate. * Communicates with patients/families/visitors/staff in a manner that conveys respect, caring and sensitivity. * Listens and respects others’ opinions. * Accountable for staying informed by reviewing memos, emails and other forms of communication. * Responsible for communicating and responding to issues and problems in a timely and efficient manner. * Responds to patients in all situations with a calm, sensitive and supportive approach. Teamwork/Collaboration and Flexibility * Demonstrates flexibility. * Acts in a manner outside the traditional “role” as needed in order to meet patients’ needs. * Works as a member of the team by pro-actively working to meet patient and household needs. * Promotes a healthy environment by demonstrating trust, mutual respect, visible support and open, honest communication with all members of the team. * Involves other team members by sharing information. Professionalism * Follows all policies and procedures set forth by the organization and outlined in HRC’s policy manuals and the employee handbook. * Maintains confidentiality of patient and information. * Meets all requirements as outlined by regulatory and licensure standards. Technical Skills/Documentation * Demonstrates competence with data entry and access to the electronic medical record (if applicable). * Maintains documentation in accordance with professional standards and guidelines (if applicable). * Uses the computer as trained to access emails and other online resources. Leadership/Development * Serves as a resource/mentor to the team, new employees, and students (if applicable). * Is an active participant in shared governance (committees, tasks force etc.) as designated (if applicable)? * Seeks opportunity for professional development by attending internal and external trainings, educational programs and conferences. Safety * Uses Safe Patient Handling equipment as trained and according to organizational policy. * Identifies malfunctioning equipment, removes from use, and reports according to policy. * Adheres to all HSL infection control policies. * Performs other related duties as required or directed Qualifications * Knowledge of basic mathematics skills. Use and checking of reports, records and comparable data. Equivalent to a high school education * Contact with patients under a wide variety of circumstances, which may include exposure to unpleasant odors, sights, and sounds. * Subject to varying and unpredictable situations. * May be exposed to infections, contagious diseases, and blood borne pathogens. * Gloves, gown, and mask as necessary. * Prolonged, extensive, or considerable standing or walking. * Lifting, positioning, transporting, and/or transferring s patients. * Lifting supplies, equipment. * Considerable reaching, stooping, bending, kneeling and crouching. Remote Type Salary Range: $34,222.00 - $47,912.00

Physician Assistant Or Nurse Practitioner,Orthopedic Oncology Team. Working four 10-hour shifts per week with built in administrative time- Clinic coverage would be primarily at Main Boston location, with potential travel to satellites. Ability to work in collaboration with orthopedic surgeons, nurs

Job Description Job Description Job Title: Front Desk Assistant/Optometric Assistant Reports To: Office Manager/Chief Optometrist Summary: This position is 50% administrative and 50% clinical. The first part of the position is running and managing the front desk area. The second part is assisting the doctor work up the patients. Duties and Responsibilities include the following. Other duties may be assigned. • Responsible for answering the doctor’s phone in a polite, timely, and orderly fashion to assist callers in their needs, • Responsible for filling up the doctor’s book as best as possible; this includes being proficient at the doctor’s online scheduler and patient management software, • Responsible for verifying benefits and eligibility for patients before their scheduled appointment, • Responsible for checking in patients as they arrives, putting together their charts, entering their information into our patient management software, and answering any questions the patient may have before their exam, • Responsible for checking out patients after their exam, collecting money from the patient if a balance is due, and pre-appointing patients for the following year, • Responsible for confirming the following days appointments; as well as calling pre-appointed patients to confirm the annual exams, • Collecting and distributing the mail daily, • After the patient has been checked in by the front desk, the tech will assist the patient through a pre-test which includes: case history, non-contact tonometry, autorefractor, color vision screening, stereopsis, and visual acuities., • Responsible for taking patient’s retinal photos, OCT, topography, MPOD, pachymetry or any other diagnostic service either through a screening or by doctor’s orders, • Responsible for running visual field exams for patients; both screening and threshold tests, • Responsible for insertion and removal training sessions for new contact lens wearers, • Assists the doctor in the exam room in needed, • Assists the patient, after his/her doctor encounter to get back to the front desk, • Monitor the cleanliness of the pretest, contact, and exam rooms and making sure each room is properly equipped, • Reviews contact lens agreements with patients before a new contact lens fit Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to communicate efficiently and effectively to patient and patient’s families. Math Ability: Ability to calculate figures and distances that relate to basic optics as well as basic math functions for collecting money Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills: To perform this job successfully, an individual should have knowledge in computer skills; as many programs and equipment are computer based. Education/Experience: An associate’s degree or 2 year college degree is preferred, or a high school diploma and at least one year related experience and/or training; or equivalent combination of education and experience. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands and talk or hear. The employee is occasionally required to stand and walk. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. PI418ce11984b4-25405-40134311

They will have quantitative and computational expertise in areas related to management - particularly in the areas of finance and/or AI and machine learning applications - and a demonstrated successful teaching and research record in applied management fields.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

ADMINISTRATIVE & RESEARCH ASSISTANT, School of Medicine, Genetics, Molecular.ADMINISTRATIVE & RESEARCH ASSISTANT, School of Medicine, Genetics, Molecular.Boston University Medical Campus -->.The salary of the finalist selected for this role will be set based on a variety of factors, including but no

Note: This is an educational program, not a job. Successful completion of the program does not guarantee employment but will equip you with valuable skills for the business and professional job market. Are you ready to start a fulfilling career path in the business world? Dreambound offers comprehensive business and professional training programs that will equip you with the skills needed for various high-demand roles in the business industry. What programs are available? We offer multiple professional training programs depending on your location, including: • Business Administration, • Criminal Justice, • Accounting, • Human Resource Management, • Administrative Assistant, • Marketing, • Paralegal You'll receive hands-on training and comprehensive instruction to prepare you for certification (if relevant) and the business job market. Highlights : • Complete in as short as just a few weeks, • Flexible online and in-person options available This is an educational opportunity that requires a financial investment. Cost varies per partner school, but payment plans and / or financial aid may be available to those who qualify. Take the first step towards your new career path today!

About Us: Overview: If you love assisting people and are excellent at multi-tasking, then we have the perfect job for you! At Brightview Senior Living, the Concierge is often the first person to assist our residents and guests. Responsibilities: • You have a positive attitude and love working with people!, • Your organizational, communication, and customer service skills are first class., • You thrive on staying busy and being part of a top notch team. Salary range: USD $18.25 - USD $21.00 /Hr. Compensation Disclosure: The salary range mentioned above reflects the potential pay for this role and does not include bonuses or additional incentives (if applicable), nor does it include the value of our benefit program. Offers will consider factors like experience, qualifications, location, community size (if relevant), certifications/training, etc. Brightview regularly reviews and adjusts compensation ranges. Qualifications: • You have a positive attitude and love working with people!, • Your organizational, communication, and customer service skills are first class. Why work at Brightview?: Discover the Brightview Senior Living Difference! 1. Dedicated to Excellence: We lead the industry with a passion for delivering top-notch services and groundbreaking care., 2. Embracing Community: Join a supportive and inclusive environment that prioritizes your professional growth, development and advancement., 3. Impactful Work: Make a meaningful difference in the lives of our seniors, contributing to their joy and well-being every day., 4. Comprehensive Benefits: Enjoy competitive salaries, health, vision and dental insurance options, retirement plans, tuition reimbursement, employee assistance programs and many more benefits that prioritize your well-being., 5. A Place to Flourish: Embrace diversity, foster innovation, and access the tools and resources for personal and professional growth. Join our vibrant team at Brightview Senior Living and be valued as an integral part of our community. Equal Opportunity Employer At Brightview, we believe that diversity of thought, experience, perspective, and backgrounds makes us stronger. We welcome and celebrate all that makes us unique and we choose not to discriminate on the basis of race, color, creed, religion, sex, pregnancy, age, marital status, national origin, citizenship status, military status, physical or mental disability, sexual orientation, genetic information or any other characteristic protected by law or not related to the specific requirements of a particular role. We are, by choice and without question, an equal opportunity employer. For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Overview: CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions. Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states. Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals. No wonder Newsweek named CoolSys one of America’s Greatest Workplaces! We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: • Competitive pay: from $120-150K depending on experience, plus bonus, • Benefits: Medical, Dental, Vision and Prescription coverage., • Paid vacation, holidays, and floating holiday., • 401(K) with Company match., • Company sponsored life insurance, as well as optional AD&D, short and long-term disability., • Tuition reimbursement., • Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more., • Pet Insurance. ESSENTIAL DUTIES AND RESPONSIBILITIES • Has ultimate responsibility and accountability for the success of the branch., • In larger branches, the Branch Manager will be responsible for leading and directing the Dispatcher and Assistant Branch Manager (ABM); in smaller branches the Branch Manager will be responsible for leading and directing the Service Techs., • Responsibilities include leading and directing the Dispatch and ABM functions of the branch; this includes but is not limited to, achieving the Annual Procurement Plan (e.g., hitting targeted vendor spend discount rates) and monitoring Dispatching functions daily., • Maintains communication with vendors and customers and internal teams to ensure prompt and professional service., • Grows branch revenue and maximizes branch profitability., • Prioritizes customer needs by delivering high-quality service and engaging with partners, with an emphasis on continuously improving the customer experience., • Develops and monitors budgets, goals, and objectives to maintain satisfactory P/L., • Review all work orders for accuracy assigned to Service Manager’s Call to Billing (C2B) queue, as well as payroll / timecard reports., • Reviews and approves quotes to customers promptly., • Communicate daily with Dispatch, reporting on project information, estimated job completion time, labor hours, and parts or material used., • Following company operational processes and manages operational KPIs and metrics. Work with team to update customers, build quotes, help procure hard to find parts, and other administrative duties needed to properly run the branch., • Supports the Service Manager in interviewing, screening, and evaluating Technicians., • Screens, interviews, and evaluates administrative personnel to meet workload demands., • Provides oversight in scheduling Technicians (day, night, and weekends) to meet service demands and customer expectations., • Responsible for staff performance appraisals, reviews, and setting improvement goals for their direct reports per company requirements., • Complies with all applicable health and safety regulations, policies, and established work practices; ensures appropriate employee safety training and compliance is completed., • Supports the Service Manager in managing service teams as needed., • Performs all other duties as assigned. Qualifications: Education/ Training • High school diploma, GED, or completion of trade program or technical school., • College degree, a plus. Work Experience / Skills • Must have experience in the commercial HVAC/R industry., • 3+ years of service management experience required., • Strong business acumen and working experience in managing and understanding profit margins, job costing, as well as other business-related metrics., • Ability and willingness to work a non-standard schedule: nights, weekends, and holidays, as necessary., • Solid working knowledge of Word, Excel, and Outlook and the ability to learn new systems., • Demonstrated understanding of business acumen in a service environment (e.g., profitability, customer relations, quality, safety, etc.), • Ability to use typical business tools including Microsoft Office, Work Order/Dispatch Software, Enterprise Resource Planning (ERP) software, etc., • Problem-solving and conflict-management skills., • Detail-oriented and highly organized with the ability to handle multiple tasks and assignments., • Ability to generate ideas and create processes to grow the service department., • Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals., • Ability to work well with management, executive leadership, support staff, technicians, and customers / vendors., • Ability to understand and follow all company policies and procedures and all applicable State and Federal laws. Connect with us on ___ and ___. CoolSys is an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply. Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.

Month Contract - On Site - Boston MA.Healthcare / Hospital Experience Required.Administrative professional is responsible for handling inbound and outbound communications for hosptial registration.This Admin will handle patient inquiries, following-up with patients resolving patient questions regard

Administrative Coordinator (Part-Time,) Newton, MA (100% Onsite) $25–$30/hour Tuesday–Thursday | 9:00 AM – 5:00 PM Our client is seeking a highly organized Administrative Coordinator to support daily office operations and assist key staff with administrative, communication, and meeting coordination tasks. This is a part-time contract role with the potential to convert to a permanent position. Responsibilities • Provide administrative support to leadership and staff, • Prepare correspondence, reports, and business documents, • Manage incoming and outgoing mail and package distribution, • Answer and route incoming phone calls and greet visitors, • Maintain organized digital and physical filing systems, • Digitize and manage records stored in off-site document facilities, • Support document retention policies and records management procedures, • Monitor office supplies and coordinate equipment needs, • Assist with scheduling and coordinating staff, Board, and committee meetings, • Prepare meeting minutes and maintain corporate records, • Support coordination of member meetings and special events, • Maintain corporate policy and administrative manuals, • Process and distribute marketing materials to members as requested Qualifications • Previous administrative, office coordination, or receptionist experience, • Strong organizational and document management skills, • Excellent communication and phone etiquette, • High attention to detail and ability to manage confidential information, • Proficiency with Microsoft Office and basic office systems

Position Overview A leading investment management firm is seeking a highly organized and proactive Executive Assistant to support senior leaders and investment professionals. This role requires a detail-oriented individual who thrives in a fast-paced, high-performance environment and can manage multiple priorities with discretion and professionalism. The ideal candidate has at least four years of administrative experience, preferably within financial services or a similarly demanding corporate setting. Key Responsibilities • Provide comprehensive administrative support to senior executives and/or investment professionals, • Manage complex calendars, schedule meetings, and coordinate across multiple time zones, • Arrange domestic and international travel, including detailed itineraries and expense reporting, • Prepare, edit, and format correspondence, presentations, and reports, • Coordinate internal and external meetings, including logistics and materials preparation, • Serve as a liaison between executives and internal teams, clients, and external partners, • Handle confidential information with discretion and professionalism, • Support special projects and assist with event coordination as needed, • Maintain organized digital and physical filing systems Qualifications • 4+ years of administrative experience, preferably in financial services, professional services, or a corporate environment, • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), • Exceptional organizational skills with the ability to prioritize effectively, • Excellent written and verbal communication skills, • High level of professionalism and attention to detail, • Ability to work independently and anticipate needs, • Demonstrated ability to manage sensitive and confidential information #48025

Title: Administrative Assistant Duration: 3-6 Months The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities • Handle and coordinate active calendars, • Schedule and confirm meetings, • Ensure file organization based on office protocol, • Provide ad hoc support around office as needed, • Event Management Qualifications: • Bachelor's degree or equivalent experience, • Strong interpersonal, customer service and communication skills, • Ability to multitask, • Proficient in Microsoft Office suite

EXTERNAL JOB POSTING POSITION POSTING: Massachusetts Teachers’ Retirement System FUNCTIONAL TITLE: Retirement Analyst – Member Services LOCATION: 500 Rutherford Ave., Charlestown, MA 02129-1628 STARTING SALARY: $57,222 DATE OF POSTING: Monday, March 23, 2026 The Massachusetts Teachers’ Retirement System (MTRS) is the pension plan for the Commonwealth’s public school educators. The plan provides retirement, disability, and survivor benefits to more than 71,000 recipients and maintains and services retirement accounts for over 102,000 active members and 35,000 inactive members. Our agency mission is to ensure that members of the MTRS achieve and maintain a successful and secure retirement through responsible benefits administration, financial integrity and the provision of outstanding services. GENERAL STATEMENT OF DUTIES Under the general supervision of the Director(s) and Assistant Director(s) of Member Services (Charlestown office), the Retirement Analyst assists members of the MTRS by: • Calculating and processing service purchase applications., • Responding professionally to a variety of written, telephone, and in-person inquiries from members, employers and other constituents in assigned parameters., • Assisting members with creditable service estimates, benefit estimates and other retirement planning needs., • Assisting members at educational seminars both on site and off site, as needed., • Performing calculations, specialized services, and administrative functions to ensure efficient workflow, as needed., • Acquiring knowledge of Chapter 32, state and federal regulations, and case law, on a continuing basis, as it relates to the work of the unit., • Providing assistance to active members, retirees, and survivors, as needed., • Participating fully in all agency projects, meetings and training programs, as assigned. QUALIFICATIONS REQUIRED • Excellent mathematical and analytical skills., • Must be detail oriented, organized and accurate., • Desire to work in an environment committed to teamwork and quality service., • Ability to communicate effectively and professionally both orally and in writing., • Ability to interpret and apply retirement laws and regulations., • Ability to follow instructions and function both independently and as a member of a team., • Ability to maintain harmonious relationships with the membership, employers, other members of the public and MTRS staff., • Must be flexible and able to handle a multitude of tasks., • Proficiency with Microsoft Office Suite., • Proficiency with database applications., • A reliable means of transportation in the event of work-related travel. EXPECTED HOURS OF WORK New hires are required to report to the office five days per week for 90 calendar days in the position of Retirement. Thereafter, new hires may apply for a hybrid telework schedule (Generally, 2 days in-office and 3 days remote.) Hours of remote work are flexible, but the in-office work schedule is generally Monday through Friday, 9 AM to 5 PM (30-minute lunch break). This position may require extended hours. APPLICATION PROCESS Applicants must submit a cover letter and résumé to Robert Fabino, Chief Human Resources and Legal / Legislative Affairs Officer, at . The cover letter must address why the applicant’s background and training would make them a good fit for the position of Retirement Analyst with the MTRS. Applicants will be required to take a skills test designed to evaluate their basic writing, math and computer skills. The Commonwealth is an Equal Opportunity Employer and does not discriminate based on race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Administrative Assistant We are currently seeking candidates for an Administrative Assistant role with a highly successful investment management firm located in Boston, MA. The Administrative Assistant will support two senior leaders with calendar management, meeting coordination, executive communications, and a variety of administrative tasks across departments. The ideal candidate will have 3–5 years of administrative or operations support experience, with strong organizational skills and proficiency in Microsoft Office, including PowerPoint. Financial services experience is highly preferred. This is a 6+ month contract position paying between $30–$34/hour (depending on experience), with potential to convert to a permanent role. This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote per week. Responsibilities: • Manage calendars and scheduling for two senior leaders, including handling meeting conflicts and competing priorities., • Coordinate domestic and global meetings, including agendas and AV/logistics setup., • Conduct weekly planning sessions with senior leaders to ensure productive use of their time., • Prepare and format PowerPoint presentations for business unit and department leadership., • Process expense reports for department leaders in accordance with company guidelines., • Coordinate catering, room bookings, and logistics for onsite meetings and events., • Support new hire and transfer onboarding, including equipment ordering., • Prepare and distribute department-specific status reports as needed., • Collaborate cross-functionally to improve meeting processes and communication workflows., • Provide additional administrative support as needed.Qualifications:, • Bachelor's degree with 3–5+ years of experience in an administrative or operations support role, or equivalent experience supporting operations within an investment management firm., • Demonstrated proficiency in Microsoft Office applications, with strong PowerPoint skills., • Strong organizational, time management, and prioritization abilities., • Excellent written and verbal communication skills with the ability to interact across all levels of an organization., • Detail-oriented problem solver who can manage multiple assignments simultaneously and adapt to changing priorities., • Ability to work both independently and collaboratively as part of a team., • Financial services experience is highly preferred but not required.

Job Title: Administrative Coordinator Location: Quincy, MA (100% Onsite) Pay Rate: $28–$30 per hour Duration: 4+ Week Contract Start Date: ASAP (Background check required) Reports To: Field & Organizing Director Job Summary We are seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive administrative, operational, and coordination support to a fast-paced division. This role supports internal teams, members, and external stakeholders by managing office operations, coordinating meetings and events, maintaining databases, and assisting with reporting and program administration. The ideal candidate is proactive, customer-service oriented, and skilled at managing multiple priorities while maintaining accuracy and professionalism. Key Responsibilities Administrative & Office Support • Provide general administrative support including maintaining paper and electronic filing systems, preparing correspondence, organizing materials, and reviewing departmental invoices., • Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to create reports, presentations, contracts, and internal documentation., • Respond to inquiries from members, staff, and external stakeholders in a timely and professional manner., • Screen and route incoming telephone calls and mail, ensuring inquiries are directed appropriately., • Maintain office supplies inventory and coordinate reordering as needed., • Process membership applications and respond to membership-related inquiries., • Maintain and update internal databases, including NEA 360 and Contract DB, to support tracking and reporting activities., • Serve as liaison with vendors responsible for membership packet mailings., • Manage password access for the organization’s website to facilitate contract database access., • Plan, coordinate, and attend regional meetings, including securing locations, coordinating catering, arranging audiovisual equipment, and preparing meeting materials., • Attend Coordinator-specific meetings and participate in division, regional, and organization-wide staff meetings., • Prepare meeting materials and record notes for committee meetings, coalition groups, and workgroups., • Assist in administering grant programs for the Summer Conference, including the Emerging Leaders and New Presidents Program.., • Prepare recognition certificates and gift documentation for retired members., • Maintain off-site document storage and coordinate document retrieval requests., • Process payment requests for division grants including Health & Safety, All In Grant, Crisis Funds, Large Local Coalition, Membership Recruitment, and Microsearch programs., • 3–5+ years of administrative, office coordination, or operations support experience preferred., • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Experience working with databases and managing large volumes of data., • Excellent written and verbal communication skills., • Strong organizational and multitasking abilities with high attention to detail., • Ability to interact professionally with staff, members, vendors, and external stakeholders., • Ability to manage confidential information with discretion.

We are seeking a friendly and detailed administrative assistant with a desire to help assist and partner with existing operations members to grow an innovative firm. If you enjoy seeing projects through a different lens, learning new areas of client services, and exploring new industries, we’d be excited to speak with you Company, Team & Position highlights: • Great work/life balance – Hybrid position (4 days in office per week), • Mid-size tax and accounting firm recognized for workplace inclusion and employee support., • Visibility: the position will have regular interaction with the Co-Founders of the firm as well as external business partners while reporting to the current Office Manager, • Amazing company culture: very positive overall team demeanor with staff luncheons in the office, company-wide holiday parties, end-of-tax season celebrations, annual staff appreciation events, and more!, • Nice mix of responsibilities – administrative functions in order to drive company success, drafting correspondences and other formal documents (to be sent securely), plan and schedule appointments and events, greet and assist onsite guests, answer inbound telephone calls, manage department communication, provide clerical support as needed, and assist the Office Manager with Ad-hoc operations projects. Qualifications: 1. 1+ years of applicable Administrative experience, 2. Ability to learn and/or research new topics, online systems, tax documents, etc., 3. Microsoft Office (Excel, Word, PowerPoint)

Cummings Properties is seeking an experienced Administrative Assistant who thrives in a fast‑paced, professional environment and enjoys being a trusted partner to senior leadership. This is a highly visible role supporting senior executives and collaborating closely with our leasing and property management teams, ideal for someone who takes pride in precision, discretion, and ownership. If you’re someone who enjoys bringing structure to complex work, building strong internal relationships, and making an impact behind the scenes, we’d love to hear from you. What You’ll Do • Provide high-level administrative support to senior executives, • Process and manage commercial lease documentation with accuracy and attention to detail, • Maintain and update internal databases and reporting tools, • Produce professional reports and support special administrative projects, • Partner regularly with leasing, legal, and property management teams, • Act as a trusted, confidential resource in a dynamic office environment What We’re Looking For • 3+ years of experience supporting senior management or executives, • Advanced proficiency in Microsoft Office (Word, Excel, Outlook), • Strong organizational skills and ability to manage multiple priorities, • Proven discretion and professionalism handling confidential information, • Clear, confident communication skills across teams, • Ability to work independently and take initiative, • Experience with Constant Contact is a plus, but not required Why Cummings Properties Founded in 1970, Cummings Properties offers a stable, values-driven workplace with a long-term perspective. Our culture emphasizes open communication, innovative thinking, and meticulous attention to detail. The large majority of its buildings are owned by Cummings Foundation, its philanthropic affiliate, with all rental profits benefiting greater Boston nonprofits. Learn more at ___. Our comprehensive compensation and benefits include: • Competitive compensation, • Employee Trust (equity compensation), • 401(k) with generous company match, • Medical, dental, vision, life, and disability insurance, • Paid holidays, vacation, sick, and personal time, • Tuition reimbursement, • Charitable gift matching up to $2,000 annually, plus an additional $2,000 in company-directed charitable giving The hourly rate is $29 - $31, depending on experience. Onsite position Cummings Properties is an Equal Opportunity Employer. In the interest of the safety and health of our employees and clients, we maintain a zero-tolerance policy in regard to prohibited drug use and alcohol or marijuana abuse. More information about the Cummings organization is available at ___ and ___.

Senior Administrative Assistant $85K to $100K Boston firm needs a highly organized individual to support a Senior executive with ever-changing priorities. Will arrange domestic and international travel, coordinate calendar management, assist with meeting preparation, and draft various deliverables s. There will also be some event management and coordination. Ideal candidate will have a Bachelor’s degree with strong academic credentials, 3+ years of relevant post-undergraduate experience. Proficiency in Microsoft Office suite, particularly Excel and PowerPoint. Strong written and verbal communications skills. In office schedule 5 days a week. Great firm with excellent benefits as well as comp package.

Our Biotech client is seeking a talented Part-Time Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. The person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. This role will be ~20 hours/week onsite. Duties and Responsibilities: • Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies, • Serve as the face and voice of the company, • Maintaining and stocking the kitchen daily, • Maintaining and stocking the office supply room, ordering supplies as needed, • Picking up the mail daily and distributing it to employees, • Supporting the Administrative Team and providing back up support to manage calendars for conference rooms; set up conference calls and GoToMeetings, • Coordinate outside guest seminars and meetings; including but not limited to room set-up, • Assist with planning and set up of weekly company socials and company events, • Assist HR team with coordinating candidate visits, booking candidate travel and lunches, • Other ad-hoc projects as needed Qualifications and Skills: • Bachelor's Degree or relevant experience working in an administrative support role, outward facing, • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions, • Detail oriented and comfortable working in a fast-paced office environment, • Exceptional written and verbal communication skills, • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

A large well known hospital group is urgently looking to hire an Admin Assistant to join their team on site in Newton, MA! This is a 6+ month contract to hire on W2 offering a full benefits package Required Skills & Experience • 2+ years of experience working in a hospital or medical setting, • Working with surgeons/ clinical scheduling is preferred, • Experience in EPIC, collecting co-payments What You Will Be Doing: • Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations., • Provides Departmental support by performing receptionist and clerical duties, • Scheduling patient appointments, • Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed, • Referral management and health insurance payor review., • Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information, • New patient coordination, • Other special projects and administrative tasks that are assigned You will receive the following benefits: • Medical Insurance - Four medical plans to choose from for you and your family, • Dental & Orthodontia Benefits, • Vision Benefits, • Health Savings Account (HSA), • Health and Dependent Care Flexible Spending Accounts, • Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance, • Hospital Indemnity Insurance, • 401(k), • Paid Sick Time Leave, • Legal and Identity Protection Plans, • Pre-tax Commuter Benefit, • 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

Description: The HR Operations Assistant provides administrative and operational support across key Human Resources processes, including recruiting, onboarding, and training activities. This position is well suited for early-career professionals interested in developing a solid understanding of core HR operations within an international consulting environment. The role focuses on ensuring that HR processes run smoothly through strong organization, attention to detail, and effective coordination with internal teams and candidates. Functions Recruiting • Support the Talent Acquisition team in coordinating recruitment processes across different stages., • Review and screen a high volume of candidates, conducting initial screenings based on the firm’s selection criteria., • Maintain and update candidate information across internal recruitment trackers and databases, ensuring records remain accurate throughout the recruitment process., • Coordinate interview scheduling and communicate with candidates regarding confirmations, updates, and next steps., • Post and update job vacancies on internal and external platforms., • Support the logistical preparation of recruitment and employer branding events, including university recruiting activities., • Assist with the preparation of recruitment reports and other administrative support related to HR activities, • Assist with the preparation of recruitment reports and updates when required., • Support administrative coordination for HR-related activities and internal communications. Onboarding • Verify and organize documentation required for new hires., • Maintain onboarding trackers and ensure employee documentation is properly archived., • Update HR databases with onboarding and employee information., • Support the preparation and scheduling of onboarding sessions. Training • Coordinate invitations and reminders for training sessions., • Track attendance and maintain updated records of training activities., • Upload training materials to internal platforms., • Support the logistical preparation of virtual and in-person training sessions. Requirements • Bachelor’s degree in Business Administration, Human Resources, Psychology, or a related field., • Strong organizational and time management skills., • High attention to detail and ability to manage multiple tasks simultaneously., • Proficiency in Microsoft Office tools, particularly Excel and PowerPoint., • Strong communication skills and ability to interact with candidates and internal stakeholders., • Ability to work collaboratively within a team environment., • Proactive attitude and willingness to support multiple HR processes., • Spanish language skills are a plus.

Personal Assistant / Family Office Associate Single Family Office is seeking a highly organized and discreet Personal Assistant / Family Office Associate to support the principals affiliated with a real estate investment firm. This role is responsible for managing day-to-day personal, administrative, and household operations, ensuring a high level of efficiency and organization across multiple priorities. Responsibilities: • Manage and coordinate complex calendars for multiple individuals, • Arrange domestic and international travel, including detailed itineraries, • Oversee operations across multiple residences, including vendor coordination, • Manage household vendors (cleaning, maintenance, landscaping, etc.), • Track expenses, process invoices, and assist with bill pay, • Coordinate appointments, reservations, and personal events, • Handle correspondence and general administrative tasks, • Support ad hoc personal and family office-related projects Qualifications: • 3+ years of experience in a personal assistant within a family office or private household environment, • Exposure to real estate or property management is a plus, • Experience supporting multiple individuals preferred, • Strong organizational and time management skills, • High level of discretion and professionalism, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office and/or Google Workspace

Title: Receptionist / Administrative Assistant Duration: Temp to Perm Openings: 1 Address: Needham, MA Requirements: • High School Diploma or GED required., • Minimum of two (2) years of administrative or office experience preferred. Front Desk & Customer Service Telephone & Communication Management Administrative & Clerical Support Mail & Document Processing Work Order & Maintenance Coordination Admissions & Program Support

Company Description Longwood Group is a private alternative investment company specializing in real estate and venture investing with over 25 years of industry expertise. Our investment approach focuses on sectors with high barriers to entry, sustainable cash flow, and long-term growth potential. We dedicate years to nurturing our investments, building lasting relationships, and fostering trust within the communities we serve. At Longwood Group, we believe our true assets are the people—our staff, counsel, and stakeholders—who drive the success of our ventures. Role Description We are seeking a detail-oriented Administrative Associate for a full time, on-site position in Brookline, MA. The Administrative Associate will handle various day-to-day tasks such as assisting with administrative processes, property accounting, property management, managing invoicing, offering customer/tenant support, and supporting finance-related activities. This role involves collaborating closely with the team to ensure smooth office operations and efficient communication. Qualifications • Proficiency in Administrative Processes and organization to manage daily office tasks efficiently., • Strong Communication and Customer Service skills to liaise with tenants, maintenance staff, real estate professionals and third party vendors., • Experience in Invoicing and Finance to handle financial records and transactions accurately., • Detail-oriented with excellent problem-solving and multitasking abilities., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office software tools., • Bachelor's Degree required., • Previous experience in a similar administrative or office support role is preferred., • Experience with Yardi is preferred. Compensation Range: $28-$32/hour based on experience Health Insurance Paid Time Off 401(k) available

Sr. Administrative Assistant Pay: $25–$27/hour Location: Roxbury, MA Work Requirements: Primarily onsite, CORI required Employment Type: Temp-to-perm Company Overview Our client is a mission-driven organization seeking a polished and highly dependable Sr. Administrative Assistant to serve as a trusted extension of the Executive Director. This is a key support role for someone who can operate with professionalism, discretion, and sound judgment while helping keep leadership and organizational priorities moving forward. Role Overview The Sr. Administrative Assistant will act as a central point of contact for internal staff, external partners, funders, and Board members. This role requires more than strong administrative skills—it calls for someone proactive, resourceful, and business-minded who can anticipate needs, manage competing priorities, and represent the Executive Director and organization with confidence. Key Responsibilities • Manage and prioritize the Executive Director’s calendar based on organizational needs, • Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up items, • Screen and triage calls, emails, and correspondence, drafting responses as appropriate, • Ensure the Executive Director is well-prepared for meetings, events, and day-to-day commitments, • Coordinate Board of Directors meetings, including scheduling, materials, minutes, and recordkeeping, • Attend leadership meetings, capture notes, and track action items through completion, • Support ED-driven activities such as interviews, trainings, expense reports, and communications, • Draft, edit, and proofread internal and external communications with a high level of accuracy, • Serve as a communication bridge across leadership, staff, and external stakeholders, • Maintain organized digital filing systems, documentation, and other administrative records, • 3–5+ years of experience supporting senior leadership in an executive assistant, administrative, or office management capacity, • Bachelor’s degree preferred, or equivalent professional experience, • Exceptional written and verbal communication skills, • Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook, • Experience with Zoom, Teams, or similar platforms, • Proven ability to handle confidential information with discretion, • Strong organizational skills with the ability to manage multiple priorities and deadlines, • Nonprofit or mission-driven organization experience preferred, • Familiarity with LinkedIn, Facebook, and Instagram is a plus, • Polished, professional presence with strong judgment, emotional intelligence, and a proactive work style

Title: Administrative Assistant-Information & Records Specialist Position Type: Contract role with potential extensions(3 months to begin with) Location: Massachusetts Ave Cambridge, MA 02138(Hybrid-3 to 4 days/week) Work schedule: 35hrs a week 9a-5pm EST Looking for: Possesses excellent customer service and interpersonal skills Ability to work well independently, prioritize multiple projects simultaneously, and meet deadlines. Has strong attention to detail and demonstrated experience with computer technologies such as Microsoft Office suite Higher Ed experience a plus! Additional job details • Serves customers of the FAS Registrar's Office directly either by telephone, email ,or face to face., • Obtain and evaluate relevant information to handle inquiries and issues., • Directs requests and unresolved issues to the designated resources., • Responsible for the credentialing functions of the FAS Registrar’s Office which includes student records, transcripts, degree & enrolment verifications, and other duties as assigned.

Job Title: Administrative Assistant III Duration: 12 months Location: Waltham, MA Work Schedule - Mon - Fri 1st shift Responsibilities: • Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations., • Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations., • Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders., • Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering., • Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders., • Manage distribution lists for the GMU CMC and for various meetings., • Coordinate travel arrangements and act as liaison with the travel department for other team members as needed., • Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads., • Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval., • Manage GMU CMC meetings, • Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding., • Conduct ad hoc initiatives for the GMU CMC Group., • Ensure confidentiality of information at all times, and compliance with local and *** rules for all business transactions., • Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner., • Foster respectful relationships with other admins, work together collaboratively and share best practices. Qualifications/Skills A minimum of five years of administrative experience in an office/lab organization. Bachelor's degree required. • Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment., • Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday., • Knowledge of teleconference tools including Zoom, Teams, or other related software. Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications., • Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality., • Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts.

Administrative Assistant We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful alternative investment management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 8-12+ month contract-to-hire opportunity, paying between $30-$33/hour (depending on experience). This is a hybrid role requiring on-site presence four days a week. Responsibilities: • Perform complex calendar management via Microsoft Outlook., • Coordinate travel arrangements and itineraries (domestic and international)., • Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution., • Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets., • Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors., • Assist in new-hire onboarding processes and logistics, including ordering necessary equipment., • Update and maintain detailed information in appropriate systems., • Perform expense reporting., • Support special projects (as needed). Qualifications:, • 2-3+ years of administrative experience in investment management or financial services., • Bachelor’s degree (required)., • Strong communication (written and verbal) and interpersonal skills., • Proven ability to navigate competing deadlines and changing priorities., • Excellent time-management, organization, and prioritization skills., • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

Position: Administrative Assistant Location: Hybrid - 3 days/week onsite in Boston, MA Duration: 6+ month contract with the potential to convert full-time JOB PURPOSE: The Administrative Assistant plays a crucial role in supporting two senior leaders. This position involves taking charge of organizing both local and global meetings. The role includes daily collaboration with the Business Unit (BU) Leader and support for various Department Heads. Responsibilities encompass managing logistics, addressing issues, and adapting to changes in day-to-day activities. Additionally, the assistant may oversee the coordination of multiple events and meetings across different BUs or departments, handling scheduling, logistical adjustments, and daily challenges as they arise. PRINCIPLE RESPONSIBILITIES: • Act as a resource for assisting senior leadership on creating PowerPoint presentations for BU or Department leadership – coordinate meetings/agendas between US and Non-US teams., • Weekly planning sessions with Senior Leaders to ensure their calendars provide time for effective/productive meetings, forward thinking discussions, travel or conference participation and agenda planning., • Work with the AV (Audio/Visual) team for all events (Internal or Vendors) to ensure meeting runs smoothly., • Work creatively and collaboratively across all departments to help improve the management of meeting process, including meeting feedback and logistics set-up., • Prepare and distribute various department specific reports, including status reports as needed., • Assist in completing the on-boarding process for all new hires or transfers for department, including ordering equipment., • Process expenses for Department leaders, understanding guidelines to ensure compliance., • Coordinate catering for meetings and events. QUALIFICATIONS: • Bachelor's degree with 4-6+ years of experience within a support role or equivalent working experience supporting operations within an Investment Management firm., • Ability to manage schedules for two senior leaders handing meetings, calls and conflicts, • Strong project management skills and ability to multi-task., • Must possess strong written and oral communication abilities, with ability to interact with cross-functional teams. Able to work with people of diverse backgrounds and levels., • Be a detail-oriented problem-solver, able to employ time management skills, and can work effectively both independently and as a team player., • Ability to effectively manage multiple assignments simultaneously including flexibility to change priorities as needed. Self-motivated with the ability to adapt to change and competing demands., • Demonstrated fluency with Microsoft Office applications including PowerPoint.

Our client, a dynamic biotechnology firm, is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team! The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to grow and develop your skills, we strongly encourage you to apply! This role is 5 days onsite weekly. Responsibilities · Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner. · Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis. · General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies. · Help with onsite events, including decorating, ordering catering and any necessary supplies · Assist with researching company swag/merchandise items and placing order · Help handle administrative tasks for new hires · Support hiring managers and the HR team with scheduling needs · Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate’s experience · Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.) · Support R&D Executive team as needed · Provide preparation support for large meetings (BOD, Town Halls, guest speakers) · Assist with outgoing shipping as needed · Assist with additional office projects as needed Basic Qualifications · Bachelor’s degree or at least one year of administrative assistant experience, ideally in a fast-paced dynamic professional environment preferred. · Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint. · Must have a positive “can do” attitude and be a team player while also being able to work well independently. · Must have strong written and verbal communication skills. · Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks. · Ability to handle confidential information with discretion. · Must be a ‘people person’ as you will be heavily interacting with staff, vendors, candidates and assisting with social events by bringing a positive and upbeat attitude. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

We’re seeking someone to join our team as an Executive Assistant to provide high-level administrative support to Investment Operations leaders in Boston and reports directly to the Managing Director and Global Head of the Public Markets Middle Office, who is also based in Boston. This position manages schedules, facilitates communication, plans events, assists with presentations, and handles confidential information. The role requires exceptional organizational skills, discretion, and the ability to anticipate the needs of senior leadership in a dynamic, fast-paced environment. Morgan Stanley is an industry leader in financial services, known for mobilizing capital to help governments, corporations, institutions, and individuals around the world achieve their financial goals. In the Operations division, our teams partner with business units across the Firm to support financial transactions, devise and implement effective controls and develop client relationships, driving strategic automation solutions by embracing a transformation mindset and challenging the status quo. Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on… What You'll Do In The Role • Calendar and Schedule Management: Coordinate and maintain complex calendars, schedule meetings, appointments, and travel arrangements, and ensure executives are prepared for daily activities and key events., • Event Planning and Coordination: Organize and oversee company events, and special meetings. Manage logistics including venue selection, catering, invitations, itineraries, and on-site support to ensure seamless execution., • Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders., • Meeting Coordination: Organize, prepare agendas for, and attend meetings. Record minutes and follow up on action items to ensure timely completion as appropriate, • Travel Arrangements: Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and itineraries., • Document Preparation: Prepare reports, presentations, and other documents using Microsoft Office Suite and other relevant software., • Confidentiality: Handle sensitive information with the utmost professionalism and discretion., • Project Support: Assist with special projects, research, and analysis as assigned by executives., • Bachelor's degree preferred; relevant administrative experience may substitute for education., • Minimum of 3-5 years supporting executives or senior management., • Experience planning and coordinating corporate events, meetings, or conferences is highly desirable., • Exceptional written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools., • Strong organizational, multitasking, and problem-solving abilities., • High level of professionalism, discretion, and confidentiality. At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste into your browser. Expected base pay rates for the role will be between $95,000 and $100,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences. For more information, please visit: ___.

Brennan Staffing Group Inc., founded in 2021, builds on decades of trusted partnership and proven results. A preferred staffing partner for leading New England companies, we specialize in placing top accounting, finance, human resources, and administrative professionals in temporary and permanent roles across industries, including High Tech, Biotech, Manufacturing, Healthcare, Advisory, and Public Accounting. With over 70 years of combined Boston-market expertise, we deliver pre-qualified talent precisely matched to each client’s needs. Our client is a high-growth venture capital firm that partners closely with founders to build durable, industry-leading technology-based companies. Working alongside investment leaders behind some of the world’s top global brands, their team brings deep domain expertise, a hands‑on operating mindset, and powerful industry connections to help entrepreneurs scale through their most critical growth stages. You have a chance to work with some of the most successful Investors who were instrumental in many of today's iconic brands. Executive Administrative Assistant – Private Equity Firm – Temp to Perm Boston, MA | Full-Time, In-Office Our client’s private equity firm in Boston, MA, is searching for a highly organized Executive Administrative Assistant. This full-time, in-office position is Temp to Perm and requires attendance Monday through Friday, with no hybrid or remote option available. The ideal candidate is genuinely passionate about supporting others, brings an upbeat attitude to the team, and excels in organizational skills. • Responsibilities:, • Provide comprehensive administrative support to executives and team members., • Manage Outlook and shared calendar spaces, including scheduling meetings, coordinating appointments, and maintaining accuracy across all calendars., • Prepare correspondence, reports, and presentations as needed., • Organize and maintain files, records, and office supplies to ensure efficient operations., • Serve as a liaison between executives, staff, and external partners, delivering exceptional customer service., • Requirements:, • Proven experience in an executive administrative assistant or similar role., • Expertise in Microsoft Outlook and shared calendar management., • Exceptional organizational skills and attention to detail., • Strong interpersonal skills with a passion for helping people., • Positive, energetic attitude and willingness to learn new skills., • Ability to work independently in a fast-paced environment., • You must be able to work in the office five days a week; no remote or hybrid options., • Experience in the Venture Capital or Private Equity Community is highly preferred., • Location: Boston, MA (in-office only) Rate: 35-50/Hour, depending on your experience. Salary Upon Conversion: 90-105K Base Salary. If you are a motivated individual who thrives on organization, enjoys supporting others, and is eager to be part of a dynamic team, we encourage you to apply.

JRN #2450 Position Overview A dynamic principal and business leader is seeking an experienced Personal Assistant & House Manager to lead on-site operations for their lifestyle and primary residence in Cambridge, MA. This role is ideal for a seasoned private service professional who excels at building structure, and delivering seamless household operations and personal support. The successful candidate will operate in a true hybrid capacity, balancing personal assistant and house management responsibilities based on the principal’s evolving weekly needs. This role requires the ability to seamlessly shift between managing personal logistics and overseeing household operations depending on priority and ensuring both the principal’s lifestyle and residence run smoothly. The principal travels regularly between Boston, New York City, the Hamptons, and Miami, so the role demands strong anticipation, organization, adaptability, and confident independent decision-making. Occasional advance travel to other residences, as well as travel with the principal, will be required. The Personal Assistant & House Manager will serve as the central point of coordination for lifestyle logistics and household operations, supported by a property management company and daily housekeeper. The principal's business-related administrative responsibilities and calendar coordination are supported by a separate Executive assistant. Relocation will be provided for a star candidate. Key Responsibilities Personal Assistant Duties • Anticipate the principal’s needs and manage day-to-day lifestyle logistics, • Book and manage all domestic and international travel, including flights, accommodations, transportation, and detailed itineraries, • Own the principal’s personal calendar and travel schedule; Proactively anticipate needs and prompt the principal to ensure consistent, forward-looking calendar planning each week, • Schedule and manage all beauty, self-care, medical, and personal appointments, • Handle any errands, packages (pick up/returns), dry cleaning runs, etc., • Manage gifting from generating thoughtful ideas to purchase, packaging and delivery, • Plan ahead to ensure readiness for meetings, travel, events and daily activities, • Manage wardrobe organization, garment care, and closet systems; Maintain proper care of high-value clothing and accessories, • Coordinate dry cleaning, tailoring, and clothing preparation for travel and events, • Pack and unpack for travel, • Assist with logistics for events the principal will attend, • Coordinate small in-home events, including vendors, staffing, and service execution, • Travel with the principal as needed to provide personal support House Manager Duties • Serve as the on-site operational lead for the primary residence, • Implement and manage household systems, workflows, and organizational procedures, • Train and guide household staff on newly implemented systems and service standards, • Oversee the daily housekeeper, delegating and prioritizing tasks while directing day-to-day execution based on evolving needs and ensuring seamless coordination and follow-through., • Collaborate with property management company and outside vendors to ensure seamless household operations, • Manage household inventory, pantry, and provisioning, • Prepare simple meals as needed; provide training and delegate this responsibility to the daily housekeeper where appropriate., • Manage household invoices, expense tracking, and maintain organized records, • Troubleshoot and operate household technology (Sonos, Lutron, Skylight, etc.), • Ensure the home remains organized, guest-ready, and operating to a 5-star standard, • Provide hands-on support during events, including meal and beverage service, • Coordinate readiness of secondary residences and travel ahead as needed Qualifications • 8+ years supporting UHNW principals in private households, estates, or family offices, • Experience as a Personal Assistant, Butler, Chief Stewardess, House Manager, or similar role, • Proactive approach to calendar management, including anticipating needs, looking ahead, and prompting the principal on upcoming decisions and priorities, • Proven experience leading and managing a small team of staff, ensuring high standards of performance and daily operations, • Proven ability to implement household systems and operational structure, • Experience managing staff, vendors, and service providers, • Strong organizational skills and ability to manage complex schedules, • Proficiency with Google Workspace, spreadsheets, and task management tools, • High discretion, professionalism, and strong communication skills, • Calm demeanor, ability to approach challenges with a solutions-oriented mindset, • Hospitality-driven, white-glove service mindset with exceptional attention to detail, • Resourceful, proactive, and able to operate independently in fast-paced environments, • Must have a clean background and excellent references Location: Boston, MA Travel: Occasional travel to NYC, The Hamptons, and Miami Compensation: Full Time, Up to 150K, PTO, Generous Health Stipend (W2) Employment Type: Live-Out or Live-In

Position Title: Administrative Assistant/ Executive Assistant Work Location: Waltham, MA Assignment Duration: 12 Months Shift 1st Work Schedule 08-16 EST Mon-Fri HM Notes: Possibility of extension or perm Local candidates only Position is 100% onsite. BA degree required Manager will intends to extend role for 1 additional year Free parking onsite. Requires 5-10 years of experience in relevant role. Will accept candidates with Masters degree, more experience the better. Must have experience: * Minimum 5 year's experience in executive assistant or similar level role * Experience scheduling conferences. managing calendars, booking traveling, processing invoices * Will supporting 1 primary Executive individuals * MS Office, SharePoint, teams experience working with communication tools * Ebuy, Concur experience a plus Nice to Have skills: * Positive person * Ideal candidate will have close 10 years of experience or more years of experience supporting C suite level Execs Description: Genomic Medicine Unit - CMC About the department: The Genomic Medicine Unit - Chemistry Manufacturing & Control (CMC) development organization is responsible for all aspects of drug development, from molecule/pre-candidate to product approval. This encompasses drug substance (DS), drug product (DP) and analytical development, DS/DP clinical manufacturing, and support of global regulatory filings from IND submission to NDA approval. Our mission is to serve patients through innovation in drug development and by designing state of the art manufacturing processes. the Administrative Assistant will be responsible for providing organizational, operational and administrative support to the Genomic Medicine Unit CMC team. This position will be located in Waltham, MA. The successful applicant will report to the Global Head of GMU CMC, and a strong partnership is critical to the success of this position. She/he will work closely with the Global Head of GMU CMC, CMC Functional Heads, TA members, and internal and external partners to ensure the progression of the portfolio and therapeutic area strategy. This role requires outstanding organizational skills, and the ability to manage often competing priorities in a complex, fast-paced and dynamic environment. Responsibilities: • Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations., • Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations., • Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders., • Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering., • Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders., • Manage distribution lists for the GMU CMC and for various meetings., • Coordinate travel arrangements and act as liaison with the travel department for other team members as needed., • Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads., • Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval., • Manage GMU CMC meetings, • Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding., • Conduct ad hoc initiatives for the GMU CMC Group., • Ensure confidentiality of information at all times, and compliance with local and company's rules for all business transactions., • Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner., • Foster respectful relationships with other admins, work together collaboratively and share best practices. Qualifications/Skills A minimum of five years of administrative experience in an office/lab organization. Bachelor's degree required. • Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment., • Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday., • Knowledge of teleconference tools including Zoom, Teams, or other related software. Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications., • Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality., • Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts.

Top Firm! // Commercial & Business Litigation // Apply now! This Jobot Job is hosted by: Megan Bastian Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $80,000 - $110,000 per year A bit about us: Am100 law firm seeks to add a Legal Administrative Assistant to their growing team in Boston! This position is on-site, in office and is a tremendous opportunity if you're looking to advance your career in Big Law! If you have 5 + years of Litigation, as well as extensive state and federal court e-filing experience, we want to hear from YOU! Why join us? Inclusive culture that values you as an individual! Competitive compensation and benefits package Dental, Vision, Life Insurance, Short & Long-term disability benefits Transportation reimbursement! 401k Paid time and sick time off! Job Details Requirements: • 5 + years of Litigation experience (Experience with Commercial/Business Litigation is preferred), • Extensive background in State & Federal Court e-filing & a strong understanding of local and state court rules & procedures, • Management experience is a PLUS, • Strong working knowledge of MS Office Suite (MS Word, Excel, and PowerPoint), • Manage, open and maintain relevant documentation and files as attorneys request, • Experience Managing calendars and travel schedules., • Experience assisting with billing projects and reviews. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Partner with a Sophisticated Practice Serving High-Net-Worth Estates and Trusts This Jobot Job is hosted by: Amanda Cohen Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $85,000 - $90,000 per year A bit about us: Our Trusts & Estates practice advises high-net-worth individuals and families on sophisticated estate planning, trust administration, and wealth transfer strategies. The team combines deep expertise with a collaborative, client-focused approach, delivering tailored solutions that preserve and protect multigenerational wealth. Why join us? Join a collaborative, high-net-worth trusts and estates practice where your expertise is valued and your contributions directly support a sophisticated client base. You’ll assist multiple attorneys in managing complex estate planning, trust administration, and wealth transfer matters. We offer a flexible schedule, excellent work-life balance, and a competitive compensation package, including: Robust 401(k) match and retirement benefits Competitive salary and bonus opportunities 100% paid health and dental coverage If you excel in a detail-oriented, team-focused environment and are eager to advance your career supporting high-net-worth clients, this is the ideal opportunity. Job Details Here’s a rewritten version of your job description that keeps all the key duties and qualifications but presents them in a fresh, professional way with a slightly more “high-net-worth / sophisticated practice” tone: Key Responsibilities: Coordinate and manage attorneys’ schedules, including estate plan signings, client consultations, and probate or trust deadlines. Establish and maintain both electronic and physical files, ensuring documents are organized and easily retrievable. Draft, format, and proofread correspondence, legal forms, and documents with precision and attention to detail. Prepare estate planning documents for execution and serve as a signing witness when required. Scan, bind, and securely transmit executed estate planning documents to clients. Prepare and submit expense reports, and support billing processes, including responding to client billing inquiries. Manage incoming and outgoing mail efficiently. Provide backup support for other administrative team members as needed. Occasionally assist at the reception desk during short-term coverage. Qualifications: Minimum of five (5) years’ experience as a legal assistant in estate planning, probate, or trust administration within a law firm setting. Exceptional written and verbal communication skills, with strong attention to detail. Proficiency in Microsoft Office (Word, Outlook, Excel), document management systems such as NetDocs, and PDF software. Highly organized with the ability to prioritize and manage multiple deadlines in a fast-paced environment. Professional and courteous in client-facing interactions with families, advisors, and colleagues. Discreet, maintaining strict confidentiality when handling sensitive information. Eagerness to learn, adapt, and take on new responsibilities as workflows evolve. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Boston, MA | $80-110k | Bachelor's degree | Business and Commercial Litigation This Jobot Job is hosted by: Alizen Rodriguez Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $80,000 - $110,000 per year A bit about us: A nationally established law firm with a strong reputation in complex litigation and business advisory work. The firm operates across major U.S. markets and is known for its structured environment, high standards, and emphasis on collaboration. Teams are built around professionals who take ownership of their work and contribute to a consistent, client-focused operation. Why join us? This is a fully in-office role within a stable and well-supported legal team in Boston. You will work closely with attorneys handling sophisticated matters, with clear expectations and steady workflow. The environment rewards reliability, attention to detail, and the ability to stay organized under pressure. Compensation is competitive, and the firm offers a comprehensive benefits package including healthcare, retirement planning, and paid time off. Job Details Job Duties: • Provide administrative and legal support to attorneys handling litigation and business matters, • Prepare, revise, and proofread legal documents including pleadings, correspondence, and filings, • Manage electronic filings in state and federal courts with accuracy and timeliness, • Maintain and organize case files, including opening new matters and tracking documentation, • Coordinate calendars, schedule meetings, and manage travel arrangements, • Assist with billing processes, including time entry review and administrative follow-up, • Communicate professionally with clients and internal teams while handling sensitive information, • Manage competing priorities in a fast-paced environment while maintaining accuracy, • Minimum of 5 years of litigation support experience, preferably within commercial and business litigation, • Experience with state and federal court e-filing procedures, • Strong understanding of legal terminology, court rules, and filing requirements, • Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, • Excellent organizational skills and strong attention to detail, • Experience supporting multiple attorneys; prior leadership or mentoring exposure is a plus Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

🚨 Practice Assistant Opportunity | Am Law 10 Firm | Boston, MA We are partnering with a top Am Law 10 firm to hire an experienced Practice Assistant for its Boston office. This is a unique opportunity to support a high-performing legal team at one of the most prestigious firms in the country. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being a key contributor behind the scenes. 🔹 Key Responsibilities: • Prepare, format, and revise legal documents, correspondence, and presentations • Manage calendars, schedule meetings, and coordinate travel • Handle expense reports, time entry, and general administrative support • Assist with internal processes and cross-functional coordination • Maintain organized electronic and physical files • Provide proactive support to attorneys and anticipate team needs 🔹 Qualifications: • 5+ years of LEGAL administrative experience • Strong proficiency in Microsoft Office (Word, Outlook, Excel a plus) • Excellent organizational skills and attention to detail • Strong communication skills and a client-service mindset • Ability to manage multiple priorities in a fast-paced setting 💰 Compensation: Up to $110k, including competitive benefits ✨ Join a firm known for handling sophisticated work with a collaborative, high-performance culture and strong support infrastructure.

🚨 Now Hiring: Practice Assistant | Boston (Hybrid) 🚨 Ready to join one of the most elite law firms in the world? We are looking for a Practice Assistant to support a high-performing team of attorneys in their Boston office. If you thrive in a fast-paced, detail-driven environment and love being the backbone of a successful team—this is your move. 💼 What You’ll Do: You’ll be the go-to administrative partner ensuring attorneys operate at peak performance: ✔️ Prepare, format & finalize legal documents, presentations & correspondence ✔️ Manage calendars, travel, expenses & time entries ✔️ Coordinate meetings, conference calls & firmwide collaboration ✔️ Support document management, filings & research ✔️ Partner cross-functionally with Accounting, IT, and operations teams ✔️ Anticipate needs and deliver top-tier client service 🎯 What They’re Looking For: ✔️ 5+ years of legal admin/support experience ✔️ Strong Microsoft Office skills (Word, Outlook, Excel; PowerPoint/Adobe a plus) ✔️ Highly organized with exceptional attention to detail ✔️ Professional, proactive, and team-oriented mindset ✔️ Strong communication skills and a “no task too small” attitude 💰 Compensation & Perks: 💲 $66K – $107.5K base (Boston) 🏢 Hybrid schedule – 3 days in-office ✨ Top-tier benefits, PTO, and career development at a globally recognized firm This is an incredible opportunity to get your foot in the door (or level up) at a firm known for excellence, innovation, and career growth.

Company Description McGovern & Ganem, PC is an insurance defense law firm located in downtown Boston. Role Description This is a full-time on-site role for a Legal Assistant at MCGOVERN & GANEM, P.C., located in Boston, MA. The Legal Assistant will be responsible for providing administrative support to attorneys, preparing and managing legal documents, scheduling and coordinating meetings, answering phones, managing calendars, and maintaining meticulous filing systems. Daily tasks include managing and drafting correspondence, drafting legal documents, organizing case files, and ensuring compliance with all relevant legal requirements and deadlines. Qualifications • Strong knowledge and background in writing and successful college experience, • Proficient in providing Administrative Assistance and capable of multitasking in a fast-paced environment, • Excellent Communication skills for interacting with clients, attorneys, and other staff, • Experience working as a Legal Assistant or in a related legal support role, • Exceptional attention to detail, organizational skills, and ability to prioritize tasks effectively, • Proficiency with legal software and tools, as well as standard office applications, • Bachelor’s degree or relevant certification in paralegal studies or a related field is preferred

About CHA Primary Care Cambridge Health Alliance (CHA) is a leader in Primary Care, supporting a highly diverse population across the Boston metro-north region. Today, CHA serves more than 120,000 primary care patients during more than 300,000 annual visits. Services are available at 13 primary care centers, 3 teen health centers, via telehealth, and through some very special programs, right in patient homes. As a member of CHA Primary Care, you will be part of a dynamic team that values creativity and innovation. You will help deliver care across the entire spectrum of primary care – with internal medicine, family medicine, pediatrics, geriatrics and gynecological health services. You will be in a team-based setting, where primary care works hand-in-hand with behavioral health, pharmacy, complex care and multilingual interpreter services. CHA is also a teaching hospital, with several primary care centers hosting CHA’s Harvard Internal Medicine residency and Tufts Family Medicine residency. Key Responsibilities • Actively and efficiently managing the flow of patients through the clinic, • Rooming patients, • Assisting providers with medical histories, • Documenting in the electronic health record, • Checking routine vital signs and point of care testing, • Assisting providers with clinical procedures, • Booking screening tests as part of the outreach process and booking follow up appointments (e.g., well child visits, vaccine booster visits), • Participating in proactive population management of chronic diseases by generating MyCHArt messages, sending templated letters, and calling patients by telephone Qualifications/Requirements • Education: High school diploma or equivalent required. Graduation from an accredited medical assistant program or one year of previous experience as a medical assistant in lieu of program completion required., • Certifications: Maintains current American Heart Association Basic Life Support Certification, • Linguistic Capabilities: Ability to write and verbally communicate in English. Fluency in a second language is preferred., • Work Experience: Current experience as a Medical Assistant preferred. Experience with administrative duties in a clinical setting preferred Location: CHA Broadway Care Center Work Days: Various shifts, Monday - Friday Category: Medical Assistant Job Type: Full-time Work Shift: Various Shifts Hours/Week: 40.00 Union Name: Somerville Laborers 381

Practice (Administrative) Assistant We are seeking Practice (Administrative) Assistant for a large healthcare system based out of Massachusetts. This is a 13 week contract role. Job Title: Practice (Administrative) Assistant Location: Lexington, MA Duration: 13-week contract Schedule: Monday–Friday, 8:30 AM – 5:00 PM Job Summary We are seeking a Practice Assistant to support front office operations in a busy healthcare setting. This role involves a mix of front desk responsibilities and phone-based support, ensuring a smooth and positive experience for patients. The ideal candidate will have EPIC experience and strong communication skills, with the ability to manage both in-person and phone interactions efficiently. Key Responsibilities • Greet and check in/check out patients at the front desk, • Handle high-volume phone calls in a phone room setting, • Schedule, confirm, and manage patient appointments, • Verify patient demographics and insurance information, • Provide excellent customer service to patients and visitors, • Coordinate with clinical staff to ensure smooth patient flow, • Maintain accurate documentation in the EPIC system Required Qualifications • Prior experience in a healthcare front desk, patient access, or administrative role, • Hands-on experience with EPIC (required), • Strong communication and organizational skills, • Ability to manage multiple tasks in a fast-paced environment

Legal Administrative Assistant The Legal Administrative Assistant supports the delivery of quality legal services to clients by providing specialized administrative assistance to assigned attorneys and legal personnel pertaining to all aspects of the Private Client and Estate Planning practice areas. Assignment involves multi-tasking, complex document production, heavy administrative functions, and client contact, requiring a high degree of executive administrative and technical skills. Our Legal Administrative Assistants typically support two-to-three attorneys or other legal personnel as a primary assignment and provide back-up support to other legal personnel as requested. The right candidate will demonstrate professionalism in all internal and external interactions with clients, co-workers and third party affiliates. The position maintains strict confidentiality in all client and firm matters. Job Summary: • Generate, prepare, and organize documents and forms requisite to the practice area, including trust account opening forms., • Create, edit and compile large, complex, heavily formatted documents. Prepare documents from draft or dictated format. Proofread all documents for accuracy and completeness., • Manage and maintain calendars of assigned attorneys and legal personnel using MS Outlook. Schedule appointments and meetings., • Prepare new case reports. Generate new files and maintain client and general files. Prepare files to be closed utilizing proper records storage procedures., • Input attorney/legal personnel’s time utilizing the Firm’s time entry software on a daily basis., • Manage client contact with ability to accommodate wide range of client needs. Position Requirements: • Associate degree or better and five or more years progressive legal administrative experience preferably in the trusts & estate planning practice area. Familiarity with estate planning documents., • Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint. Also Adobe Acrobat, Visio, Document Management Systems and comparison software., • Notary public certification preferred., • Exceptional organization, attention to detail and time management skills, • Comfortable balancing multiple projects., • Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy. Efficiently follow written and verbal instructions. Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality., • Applicant must be a dependable team player who works collaboratively and cooperatively with others. Exhibits a positive, supportive attitude at all times. Ability to act independently and make decisions within the scope of the position’s responsibilities. About Hemenway & Barnes LLP Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys. Hemenway & Barnes is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law. We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications. We support an inclusive workplace and are committed to creating a welcoming environment for all employees. To Apply: If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to The base salary range provided below reflects our good faith estimate of the expected starting compensation for this role at the time of posting. The final compensation offered to a selected candidate will be determined based on job-related, non-discriminatory factors, including a candidate’s experience, qualifications, education, external market data, and internal equity considerations. In addition to base salary, employees receive other variable compensation based on their role and individual performance. $70,000 - $100,000.

Administrative Assistant – Legal We are currently seeking candidates for a Legal Administrative Assistant role with a highly-successful law firm located in Boston, MA. The Legal Administrative Assistant will support multiple different teams and work closely with attorneys and clients to manage complex document production, heavy administrative responsibilities, and ongoing client interaction. The ideal candidate will have 4+ years of progressive legal secretarial experience, preferably within a law firm environment, and demonstrate a high level of professionalism and discretion. This is a full time, permanent position paying between $75,000 - $85,000 base salary. This role follows a hybrid work model, consisting of 4 days on-site and 1 day remote per week. Responsibilities: • Provide primary administrative support to multiple attorneys across various groups within the firm., • Prepare, revise, and manage complex legal documents and correspondence., • Coordinate heavy administrative functions including calendaring, scheduling, file maintenance, and billing preparation., • Maintain regular contact with clients and third-party affiliates, demonstrating professionalism and diplomacy., • Ensure strict confidentiality in all client and firm matters., • Provide back-up administrative support to other legal personnel as needed., • Manage multiple priorities simultaneously while maintaining accuracy and strong follow-through., • Efficiently execute written and verbal instructions in a fast-paced legal environment. Qualifications: • Bachelor’s degree required., • 4+ years of progressive legal secretarial experience, preferably in a law firm setting, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat., • Experience with 3E and NetDocuments is a plus., • Notary Public certification preferred., • Excellent organizational skills with experience in file maintenance and billing preparation., • Strong written and verbal communication skills with the ability to interact professionally at all levels., • Ability to maintain discretion and strict confidentiality., • Team-oriented mindset with outstanding professionalism and follow-through. For immediate consideration, interested and qualified candidates should send their resume to Jackson at .

4-6+ Month Contract Role - Possible Extension Hybrid - On site - Boston MA You will work on complex administrative tasks and administrative projects supporting several C Level Executives. In this role, you'll be responsible for the full spectrum of office operations, including preparing engaging presentations, managing critical scheduling, and maintaining an efficient workflow. The executive assistant will gain in-depth knowledge of department policies and procedures. Candidates should expect to be on site 3-4 days each week. • Administrative: Prepare presentations, spreadsheets, charts, and essential correspondence. Maintain and update all data and info for systems and tools, • Scheduling: Efficiently manage calendars and scheduling for multiple executives., • Office Management: Keep office inventory fully stocked, streamline supply orders, and set up conference rooms., • Communications: Take meeting minutes, sort and distribute mail, and respond to inquiries. Triage and route calls, maintaining discretion with sensitive information. Assist in new hire processing and related personnel matters. Job Requirements: • 3-5+ years of executive administration experience supporting C Level, • Broad admin and operations experience

Location: Boston, MA | On-site Pay Range: $75K-$90K Schedule: Full-time | Monday-Friday, 9-5 About the Role The Litigation Legal Assistant provides high-level administrative and litigation support to attorneys, including preparation and filing of briefs, motions, and court materials. This role requires advanced technical skills, strong proofreading ability, and the confidence to independently manage filings with the Massachusetts Superior Courts. While the practice includes a significant advisory component, the team handles multiple court filings annually and requires someone who can confidently prepare and file Rule 9A motion packages and other litigation materials. Skills & Qualifications • Associate degree, • 5+ years of litigation experience in a law firm setting, • Direct experience working with Massachusetts Courts, • Proven experience preparing Rule 9A motion packages, • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • Experience with Adobe Acrobat, document management systems, comparison software, and Visio, • Exceptional proofreading, organization, and time management skills, • Ability to multitask and manage multiple priorities, • Strong written and verbal communication skills, • Notary Public certification preferred Key Job Functions • Prepare, proofread, and format pleadings, motions, briefs, and discovery documents, • Assemble and file Rule 9A motion packages in Massachusetts Superior Courts, • Ensure compliance with Massachusetts court rules and e-filing procedures, • Conduct legal research using Westlaw, PACER, and state court dockets, • Manage attorney calendars, court deadlines, and scheduling, • Coordinate with courts, vendors, process servers, and couriers, • Organize and maintain electronic and physical case files, • Prepare materials for trials, hearings, depositions, and court appearances, • Provide professional communication with clients and third parties, • Handle administrative functions, including mail processing, phone coverage, and document management Take the Next Step! If you are an experienced Litigation Legal Administrative Assistant with strong Massachusetts court filing experience, this is your opportunity to join a respected firm where your skills will be valued and impactful. Apply today to be considered for this exciting opportunity. Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.