Administrative assistant jobs in Richmond, Virginia - Page 2Create job alerts

About the Company: The Bell Company is a large EMPLOYEE-OWNED Mechanical Contractor that takes on some of the most complex projects in our East Coast Market. This is your chance to become a part of this dynamic team and work towards the mutual success of the project, the company, your co-workers and yourself. About the Role: Administrative Assistant reporting to the Regional VP. Office is located in Glen Allen, VA Responsibilities: • Past office manager or administrative assistant role with minimum 10 years experience working in this role for a construction or A&E company, • Payroll processing - entering time and labor coding from various jobsites into an enterprise resource planning (ERP) software based system, for +100 craft personnel that have been uploaded from jobsites, • Proven experience in handling company confidential information, • Good to great verbal and written communication skills, • Payroll processing experience, • Experience in handling confidential information, • Strong verbal and written communication skills, • Being part of an EMPLOYEE-OWNED COMPANY with the company contributing stock in the anticipated value of 3% to 6% of your gross (ESOP program) as well as an annual bonus program for all employees. Both programs are subject to vesting and/or company performance., • Ongoing professional training and development, • Opportunities for advancement, • Discretionary annual bonus program based on Company performance, • Employer paid $50,000 life insurance, • Elective medical with 75% employer contribution, dental and supplemental benefits are available immediately, • 401 (k) program with 3% employer grant, • Paid vacation, • Paid holidays

Healthcare Construction Assistant Project Manager | Richmond, Virginia About the job: Our client provides high quality, innovative, and customized pre-construction, and construction management services to clients in the Richmond, VA area. They are committed to long-term client relationships and developing our talented workforce. Our client specializes in technical, occupied, and challenging renovations in the healthcare sector. Their clients depend on their specialized skills, highly qualified partners, and employees, and focus on infection prevention and dust containment. Our client is respected in the industry and strives to deliver quality service that embodies their core values: • Deliver exceptional outcomes, • Live with integrity, • Treat others with respect, • Success through collaboration, • Honor our commitment, • Be healthy, be safe OUR CLIENTS IMPACT MATTERS With our client, you're not just supporting projects - you're responsible for the vital details that ensure successful healthcare renovations and exceptional patient care environments. They are seeking a detail-oriented Assistant Project Manager to coordinate complex hospital renovation projects. Why join this great opportunity? • Because you'll develop specialized expertise in healthcare construction, • Because they provide mentorship and clear paths for career advancement, • Because you'll work alongside experienced professionals who value collaboration, • Because they offer competitive compensation and prioritize work-life balance, • Because you'll be integral to creating safer healthcare environments. Overview Of Position Responsibilities • Coordinate project documentation and administrative processes, • Support bidding processes and subcontractor relationships, • Track and process project changes, submittals, and RFIs, • Support budget management and schedule coordination, • Ensure compliance with healthcare construction requirements, • Maintain effective communication across project stakeholders Qualifications Preferred Qualifications • 4 years construction experience through hands-on work, education, or combination, with approximately 2 years in healthcare, • Proficient in construction management software (MS Excel, MS Project, Procore), • Strong organizational and communication skills, • Understanding of scheduling logic and contract documents, • Ability to resolve complex issues professionally, • Knowledge of healthcare construction requirements (ICRA, ILSM) Our client offers a collaborative work environment that promotes professional growth and development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email me at If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

If the idea of getting paid to voice your opinions, test products, and contribute to market innovation appeals to you - and you're looking for flexible, work at home part-time opportunities — this is your chance!. Most research studies are conducted remotely at home, though some may be in-person.

Job Description We are seeking a detail-oriented and bilingual Human Resource Assistant to support our production operations. In this role, you will help ensure that workflows run smoothly by assisting with HR tasks, employee relations, and administrative support. This position is perfect for someone with strong organizational skills, attention to detail, and the ability to support HR processes in a fast-paced manufacturing environment Location: Chesterfield, VA Schedule: Monday – Friday, 7:00 AM – 4:30 PM Pay Rate: $20.50 per hour Key Responsibilities * Assist with daily HR operations and administrative tasks * Process timekeeping, payroll, and attendance records accurately * Support FMLA administration and documentation * Assist with HR investigations and general employee relations activities * Maintain accurate HR records and ensure compliance with company policies * Communicate effectively with employees in both English and Spanish Qualifications * Bilingual in English and Spanish * Basic understanding of HR functions and processes * Previous experience with timekeeping systems * Knowledge of FMLA processing * Familiarity with HR investigations is a plus * Strong attention to detail, organization, and communication skills #MRUHR

Job Description Abacus Corporation is a family-owned staffing leader with 80+ years of experience, providing modern workforce solutions nationwide. With a supportive culture and over 25,000 employees, we offer long-term jobs, competitive pay, benefits, and real growth opportunities. Join the Abacus family. Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership. This position is responsible for managing day-to-day administrative tasks, with a primary focus on purchasing, invoicing, vendor relations, and supply management. The ideal candidate will be proficient in Microsoft Office Suite, possess a valid driver's license, and have a strong aptitude for learning, with preference given to those experienced with municipal software systems. Key Responsibilities: • Purchasing & Procurement: Create, process, and track purchase orders (POs) and requisitions., • Invoice Management: Coordinate invoice approvals, process accounts payable, and ensure accuracy of financial documents., • Vendor Relations & Quotes: Request quotes from vendors, negotiate pricing, and maintain updated vendor lists., • Supply Chain Management: Monitor, order, and maintain inventory for office and field supplies., • Document Control: Maintain records, files, contracts, and technical reference information, ensuring all data is current and accurate., • Administrative Support: Manage executive calendars, schedule meetings, take minutes, and handle correspondence., • Technical Operations: Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting and document preparation., • City Software (Preferred): Utilize or learn Cityworks, GIS, or similar municipal management software to track work orders and data., • Miscellaneous: Run necessary errands as needed and assist with special projects. Requirements: • Education: High school diploma or equivalent; Associate or Bachelor's degree preferred., • Experience: 2–5+ years of experience in an administrative or executive support role., • Technical Skills: High proficiency in Microsoft Office Suite (Excel, Word, Outlook)., • Driver's License: Valid driver's license required., • Communication: Excellent verbal and written communication skills., • Organizational Skills: Exceptional organizational and time-management skills with the ability to prioritize tasks. Preferred Qualifications: • Previous experience in a government or municipal setting., • Experience with Cityworks, GIS (Geographic Information System), or similar asset management software. Physical Demands & Environment: • This position is typically on-site., • Must be able to maintain confidentiality and work in a fast-paced environment.

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment, • 2025 Revenue is up 60% year over year compared to 2024, • 2025 Ratified acquisitions are up 70% year over year compared to 2024, • Q4 2025 sales are up 100% compared to Q3 2025, • Q4 2025 revenue is up 152% compared to Q4 2025, • Q4 Ratified acquisitions are up 64% compared to Q4 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Total Compensation Range: $60,000- $100,000/ year

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven".We have been in business for more than110 years and we are known for our quality work and quality employees.This is your chance to join our team - help us to design the infrastructure and buildings that improve the wo

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Certified Medical Assistant + Work/ Life Balance This Jobot Job is hosted by: Lindsey Cusic Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $18 - $24 per hour A bit about us: With deep roots in the Richmond community, this organization has grown from a single health center to multiple locations and a mobile unit. Its mission remains grounded in providing compassionate care to underserved populations, continuing a legacy of service and commitment. Why join us? Health Coverage Medical, Dental, and Vision Insurance Prescription Drug Plan Secondary Gap Insurance Supplemental Coverage Options (e.g., Colonial Life) Financial Security 401(k) Retirement Plan with up to 3% Employer Match Employer-Paid Life and AD&D Insurance Employer-Sponsored Short-Term Disability Optional Short-Term Disability Plans Work-Life Balance Paid Time Off (PTO) beginning on Day 1 Job Details Job Details: We are currently seeking a highly skilled and dedicated Certified Medical Assistant to join our dynamic team. This unique role combines medical knowledge with financial expertise to provide comprehensive care and assistance to our organization and clients. You will be a key team member, ensuring the smooth operation of our clinics and providing essential support to our healthcare professionals. This role requires a passion for patient care, a keen eye for detail, and the ability to work efficiently in a fast-paced environment. Responsibilities: 1. Assist healthcare professionals in providing direct patient care in a clinic setting. 2. Conduct patient triage, assess patient health status, and record vital signs. 3. Provide wound care and administer prescribed medications under the supervision of healthcare professionals. 4. Assist in the diagnosis and treatment of illnesses, diseases, and health conditions. 5. Maintain accurate and timely patient records, including medical histories and insurance information. 6. Collaborate with a team of healthcare professionals to provide comprehensive primary care. 7. Assist with behavioral health assessments and interventions under the guidance of healthcare professionals. 8. Perform administrative duties such as scheduling appointments, maintaining medical records, billing, and coding for insurance purposes. 9. Maintain a clean and safe environment in compliance with healthcare procedures and regulations. 10. Contribute to the development and implementation of patient care programs, policies, and procedures. Qualifications: 1. Must hold a current certification as a Medical Assistant from an accredited institution. 2. A minimum of 5 years of experience functioning in a similar role 3. Demonstrated proficiency in family medicine, vitals, clinic operations, wound care nursing, outpatient care, patient triage, primary care, and behavioral health. 4. Strong knowledge of medical terminology, healthcare systems, and medical procedures. 5. Excellent interpersonal and communication skills with the ability to interact effectively with patients, families, and healthcare professionals. 6. Proficient in using medical software for record-keeping, billing, and scheduling. 7. Ability to maintain patient confidentiality and adhere to ethical standards. 8. Ability to work effectively both independently and as part of a team. 9. Strong problem-solving skills and the ability to make decisions under pressure. 10. Ability to handle a high volume of tasks and prioritize them efficiently. 11. Must possess a high level of attention to detail and accuracy. 12. Must be able to stand for extended periods and lift heavy objects. 13. Must be willing to participate in continued education and professional development programs. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. 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The Medical Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. The Medical Assistant 2 performs clinical duties such as discussing symptoms and gathering and inputting information into the electronic medical records system, taking v

The Medical Assistant is an medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. In addition to administrative duties, Care Promoters perform clinical duties under direct physician supervision in accordance with state m

You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Eligibility varies based on full or part-time stat

Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, etc. This is a full-time, in-office opportunity. Support office staff with document formatting.

The Catholic Diocese of Richmond is seeking an administrative assistant to support the office of black catholics and the office of social ministry.The office for black catholics fosters the rich diversity of the black catholic community within the dioces.

You will strategically manage your executives' complex schedules through prioritization and organization. Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Senior Administrative Assistant (Administrative Support Assistant III) - Brand. At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster.Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest

You will strategically manage your executives' complex schedules through prioritization and organization. Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

The Executive Assistant/Research Coordinator provides high-level administrative, operational, and research support to the Center for Dwight C. Executive Assistant/Research Coordinator. Three to five years of administrative, executive assistant, or research coordination experience, preferably in high

Administrative Assistant (Loan Specialist).Immediate need for a talented administrative assistant (loan specialist).This is a 12 months contract opportunity and in Richmond, VA (hybrid).Employee benefits include health insurance (medical, dental, vision), 401(k) plan, and paid time off.

Title: Administrative Assistant State Role Title: Admin and Office Spec III Hiring Range: Negotiable to $50,000 Pay Band: 3 Agency: Department of Aviation Location: FINANCIAL SERVICES Agency Website: www. Recruitment Type: General Public - G Job Duties This position provides high-level admin

The Administrative Assistant for the Academic Center for Excellence and Enrollment Management provides essential administrative, operational, and customer-service.This position serves as a primary point of contact for students, staff, faculty, and campus partners, ensuring smooth daily operations an

Support office with general administrative duties. You are familiar with general administrative processes and experience with MS office suite.

VCU's Facilities Management Department (FMD) is seeking to hire an hourly Administrative Assistant to support the day-to-day operations of FM Administration, located at 701 W.Broad Street, and will work closely with the Director of Staff Operations to provide fiscal and administrative assistance.Key

CtcCe Administrative Assistant (Hourly) | Som | Surgery.The Administrative Assistant provides administrative support to the department, including data entry, student progress tracking, email management, and other general office duties.This role requires strong organizational, communication, and inte

Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition -Travel up to

At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions.Our team's foundation is client centered care and clinical excellence through our 5-star servi

The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center.Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school.The

The Administrative Assistant will provide administrative and project support to the Associate Vice President of Global Enterprise Services.Location: Richmond, VA Headquarters.Rate: Commensurate with experience + great benefits!.Provide comprehensive administrative support to the Associate Vice Presi

Familiarity with office technology including AV systems, copier, telecommunication system and other office equipment;. Executive Administrative Assistant and Office Manager - Epidemiology. The Executive Assistant/Office Manager provides high-level administrative and operational support to the depart

UPS is hiring individuals to work as Administrative Assistants.In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepare itineraries; Prepare and track expense reports; Aid in preparing & proofreading presentations; Handle

Copy and bind d Administrative Assistant, Administrative, Assistant, Regional Manager, Construction.

Job Description Elijah House Academy is looking for an Instructional Assistant to join our team of passionate professionals. Spread the word. It's a great job at a wonderful school! Applicants will only be considered once the application on the Elijah House Academy website is completed and cover letter and resume are submitted. Please copy and paste the following link into your browser to access and fill out EHA's official application: For questions see our website: Thank you for your interest! Position Description for Instructional Assistant Position Summary: EHA is searching for an Instructional Assistant for the upcoming 2026-27 school year to faithfully support the Lead Teacher in one or more of our lower school classrooms. The Lead Teacher and the Instructional Assistant will collaborate to create an atmosphere in which our children are safe, loved, and challenged to grow in both the love of learning and the formation of wholesome habits. The Instructional Assistant may also help with supervision of before-school activities. Position Reporting Responsibility: This position reports directly to the Dean of Academics. Position Requirements/Qualifications: Persons seeking this position at EHA must: • Agree with the EHA Statement of Religious Beliefs, • Know and embody EHA's Mission, Vision, Core Values, Philosophy of Education, and Student Formation Beliefs, • Prioritize relationships through effective communication and teamwork within our diverse community Instructional Assistant Responsibilities • Reinforce classroom atmosphere expectation, • Assist with Morning Discipleship, • Help prepare for student learning activities, • Engage in individual, small group, and whole class instruction at the teacher's direction, • Provide oversight before and during breakfast and assistance at lunch and snack times, • Assist with administrative and record-keeping tasks, • Serve as a substitute teacher as needed, • Attend mandatory staff meetings, professional development, and teacher work days, • Attend mandatory events outside of school hours, • Physical classroom space, • Classroom and playground equipment

Project Assistant (Administrative). The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements. One to three years of receptionist or administr

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Dental insurance, • Employee discounts, • Free uniforms, • Paid time off, • Signing bonus, • Training & development, • Vision insurance, • Wellness resources, • Competitive salary Join the fastest-growing Academy of Early Education in the nation where "Happy Happens Here"! On top of that, the TLE system has earned major industry recognition, reinforcing our commitment to excellence: • Ranked #1 Childcare Franchise on the Entrepreneur Franchise 500 list and placed #43 overall among all U.S. franchises., • Named the top franchise in the education category by Franchise Business Review, based on franchisee satisfaction and culture., • Featured by Franchise Times as one of the Top 10 FastestGrowing Franchises (by sales and unit growth) in the U.S. These accolades reflect the strength of our leadership, curriculum, staff support, and overall experience ensuring that when you choose us, youre choosing a work place recognized for quality and growth. As the very first Franchisee owned center of The Learning Experience franchise in the state of Virginia, TLE Glen Allen has been proudly serving nearby families with distinction for over 16 years. What We Offer: • Competitive Benefits: Enjoy health, vision, and dental insurance, Telemedicine Medical Plan, a 401K plan with Employer Match, child care discounts, and more!, • State-of-the-Art Classrooms: Lead in immersive classrooms equipped with the latest technology, materials, and resources, creating an environment where children can learn, play, and grow., • Assist Center Director and Owners in running the day to day operations of the center in compliance with Virginia Childcare Licensing and TLE Franchise Corporate Standards., • Lead by example, displaying passion for making a positive impact on the lives of children and employees. Create an environment of trust, rapport, and inclusivity, easily connecting with diverse groups of people., • Ensure that the physical center environment adheres to health and safety standard operating procedures, maintaining full compliance with local and state licensing regulations., • Build and maintain a highly qualified staff by actively sourcing, training, coaching, and engaging with current and prospective employees., • Guide our teachers in implementing our proprietary curriculum, leveraging your passion for learning. Take advantage of our engaging characters to drive the curriculum, creating a fun and enriching learning experience at TLE., • Drive consistent business results, measured through family retention and conversion, enrollment growth, and efficient business operations. Manage accounts receivable and payable, generate monthly P&L reports, and oversee employee payroll., • Have three or more years of center leadership/management experience (required)., • Possess the state-specific Administrative or Director credential, as well as any other state-specific guidelines for the role., • Hold a Bachelor's degree in Early Childhood Education (ECE) or a related field (highly preferred). Apply today to become part of our team and help us create a happy and nurturing environment where children and families thrive!

Job DescriptionBenefits: • Bonus based on performance, • Employee discounts, • Opportunity for advancement, • Paid time off, • Training & development Join the fastest-growing Academy of Early Education in the nation where "Happy Happens Here"! At The Learning Experience, we are dedicated to providing a platform for showcasing talents, sharing ideas, and advancing careers in Early Childhood Education. We are currently seeking a passionate individual with daycare or preschool experience to join our team as a Preschool Assistant Director. What We Offer: • Competitive Benefits: Enjoy health, vision, and dental insurance, a 401K plan, a pet discount plan, child care discounts, and more!, • State-of-the-Art Classrooms: Lead in immersive classrooms equipped with the latest technology, materials, and resources, creating an environment where children can learn, play, and grow., • Lead by example, displaying passion for making a positive impact on the lives of children and employees. Create an environment of trust, rapport, and inclusivity, easily connecting with diverse groups of people., • Ensure that the physical center environment adheres to health and safety standard operating procedures, maintaining full compliance with local and state licensing regulations., • Build and maintain a highly qualified staff by actively sourcing, training, coaching, and engaging with current and prospective employees., • Guide our teachers in implementing our proprietary curriculum, leveraging your passion for learning. Take advantage of our engaging characters to drive the curriculum, creating a fun and enriching learning experience at TLE., • Drive consistent business results, measured through family retention and conversion, enrollment growth, and efficient business operations. Manage accounts receivable and payable, generate monthly P&L reports, and oversee employee payroll., • Have two or more years of center leadership/management experience (highly preferred) or at least one year of center leadership/management experience (required)., • Possess the state-specific Administrative or Director credential, as well as any other state-specific guidelines for the role., • Hold a Bachelor's degree in Early Childhood Education (ECE) or a related field (highly preferred). Apply today to become part of our team and help us create a happy and nurturing environment where children and families thrive!

Job DescriptionEquivity is seeking a detail-driven Remote Legal Assistant to submit and manage electronic filings through specialized e-filing software. This is a full-time position working Monday through Friday, 9:00am–6:00pm Eastern Time, with a 30-minute lunch. Availability for live, real-time work during scheduled hours is required. This role is ideal for someone who enjoys structured, high-volume workflows and takes pride in precision and efficiency. Training will be provided on the client’s proprietary platform. What You’ll Do • Prepare and submit electronic filings using a designated software platform, • Monitor submission status and confirm successful filings, • Coordinate corrections and resubmissions if needed, • Track deadlines and ensure timely processing, • Maintain organized filing records and confirmations, • Experience in a legal assistant or legal administrative role, • Strong attention to detail and quality control, • Comfortable learning and working within specialized software systems, • Ability to manage deadline-driven tasks with consistency and maintain expected daily productivity levels., • Clear written and verbal communication skills, • Comfortable working independently in a remote setting, • Bachelor’s degree strongly preferred, • Electronic filing experience is strongly preferred. Training will be provided on the client’s proprietary software. Compensation & Benefits, • Medical, dental, and vision coverage, • Paid sick time, • Eight paid holidays, • Employee discounts and expense reimbursements

Job Description Onsite - Richmond, Virginia Office Legal Administrative Assistant Williams Mullen is seeking a Legal Administrative Assistant with 3-5 years of experience to support attorneys in the Richmond office. Key responsibilities include preparing and filing legal documents, such as real estate agreements and closing binders, managing transaction timelines, maintaining client and transaction databases, and assisting with financial record-keeping. This role requires strong organizational, multitasking, and communication skills, along with proficiency in administrative software and a solid understanding of the real estate and finance industries. A "think outside of the box" personality with great technical skills and proficiency using Microsoft Word, Excel, Power Point, Aderant and Outlook is essential. Job Description: Legal Administrative Assistant - Finance & Real Estate • Primary Responsibilities: Scheduling client meetings, managing calendars for important dates, court notices and deadlines, expense management, mail scanning and other internal processes, • Editing documents (entering attorney changes, typing revisions, checking spacing and formatting), • Coordinating documents to be sent to clients, • Heavy calendar management (scheduling meetings, deadlines, etc.), • Scanning, copying, and filing legal documents, • Open new client matters and request conflict of interest checks. Generate new files and maintain client, and general files assuring that filing is kept current. Prepare files to be closed utilizing proper records storage procedures. Conduct periodic review of inactive files for possible storage of files. Maintain up-to-date listing of client/matter names and numbers for each attorney., • Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings. Maintain knowledge of Firm operating procedures, departments, and support areas., • Prepare and process client billing utilizing Firm billing software (Aderant). Review/edit/prepare and proofread prebills and invoices; assure client billing is sent out accurately and timely., • Computer proficient with experience and working knowledge of MS Word required., • Ability to work with complex, heavily coded documents and produce documents from transcription is required., • Should have ability to compile and analyze data and furnish information in report format, written correspondence, email, or verbally., • Two-year college degree or equivalent, • Strong knowledge of Microsoft Suite (Word, Excel, etc),, • iManage or comparable document sharing software, • Excellent verbal and written communication skills, • Intapp, Emburse/Chrome River and iTimekeepAderant a plus! 8:30 am - 5:00 pm (Monday-Friday) - 1 hour lunch

Job Description Job Title: Legal Administrative Assistant Location: Richmond, VA Job Type: Full-Time, Non-Exempt, On-site About Us: We are a dynamic and expanding business and litigation law firm in the Mid-Atlantic region. With a strong commitment to client service and legal excellence, we’ve built a reputation for providing strategic counsel across a broad range of industries. We are currently seeking a detail-oriented, proactive Legal Administrative Assistant to support our Labor and Employment section in our Richmond office. Job Summary: The ideal candidate will have experience supporting labor and employment attorneys and will possess a strong understanding of employment litigation, administrative proceedings, and workplace compliance matters. This role requires excellent administrative skills, strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. Key Responsibilities: • Provide high-level administrative support to attorneys in the Labor and Employment practice group., • Draft and edit correspondence, pleadings, motions, and employment-related legal documents., • Manage scheduling, calendar coordination, and meeting preparation, including hearings, depositions, and mediations., • Assist with preparation and filing of documents with courts and administrative agencies, including state and federal courts, the EEOC, DOL, and other labor agencies., • Open, maintain, and close client files in both physical and digital formats in accordance with firm procedures., • Conduct conflict checks and support new matter intake processes., • Track deadlines for filings, responses, hearings, and compliance-related milestones., • Assist with discovery support, including organizing exhibits, maintaining document production files, and coordinating filings., • Communicate professionally with clients, opposing counsel, courts, and administrative agencies., • Maintain confidentiality of all client and firm information at all times., • Manage billing processes for assigned attorneys, including time entry, editing prebills, and handling expense reports., • Coordinate with other departments and administrative staff to ensure smooth workflow and case support. Skills and Abilities: • Strong understanding of labor and employment law practices, including litigation and administrative proceedings., • Familiarity with court rules, filing procedures, and employment-related agency requirements., • Excellent communication and interpersonal skills to effectively interface with attorneys, clients, courts, and agencies., • Strong writing and proofreading skills., • High attention to detail, organization, and the ability to prioritize in a deadline-driven environment., • Ability to handle confidential information with discretion and professionalism., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal practice management or document management software. Education and Experience: • Bachelor’s degree preferred; high school diploma with relevant experience accepted., • 3+ years of legal administrative experience, ideally supporting labor and employment or litigation-focused practices., • Experience with legal billing and timekeeping systems is preferred., • Familiarity with court filings and administrative agency procedures is highly valued. What We Offer: • A competitive salary and benefits package., • Opportunities for professional growth and development within a dynamic and supportive environment., • A collaborative culture that values innovation, integrity, and inclusivity. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

An Administrative Assistant to provide quality administrative support to the Child & Family Healing Center by performing the following duties with excellent customer service:.

The Store Administrative Assistant is responsible for providing administrative support to the Store Management team with regard to store documentation, electronic communications, systems administration, program compliance, recordkeeping, and general administrative functions. Store Administrative Ass

Works closely with Sales Manager to generate new business and maintain contact with present accounts Assist Sales Manager in communicating with the Food & Beverage and culinary team to ensure thorough planning and preparation for all events Process a Administrative Assistant, Coordinator, Sales Mana