Administrative assistant jobs in California - Page 11

Job DescriptionBenefits: • 401(k), • Dental insurance, • Employee discounts, • Health insurance, • Paid time off, • Training & development We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and assist management with administrative tasks. The ideal candidate is organized, professional, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities • Manage calendars, appointments, and meeting schedules, • Handle incoming calls, emails, and general correspondence, • Prepare and edit documents, reports, and presentations, • Maintain organized digital and physical filing systems, • Assist with data entry and record keeping, • Coordinate meetings, travel arrangements, and office logistics, • Order office supplies and liaise with vendors as needed, • Provide general administrative support to management and team members Qualifications • High school diploma or equivalent (Associates degree preferred), • 1+ year of administrative or office support experience, • Proficiency in Microsoft Office or Google Workspace, • Strong organizational and time-management skills, • Excellent written and verbal communication, • Ability to handle confidential information professionally Preferred Skills • Experience in a fast-paced office environment, • Basic bookkeeping, invoicing, or data tracking experience, • Familiarity with compliance-related administrative tasks, such as:, • Maintaining compliance files and documentation, • Tracking licenses, permits, or certifications, • Assisting with audits or internal reviews, • Ensuring records align with company policies and regulatory requirements, • Strong attention to detail and accuracy when handling sensitive information, • Customer service or client-facing experience Benefits • Competitive pay, • Health, dental, and vision insurance, • Paid time off and holidays, • Opportunities for growth and advancement

Job DescriptionSalary: $25.00 - $27.00 Hourly depending on experience Duarte, California Position: Administrative Assistant Seeking an experience Administrative Assistant for our Corporate office in Duarte, CA. Will provide assistance and support for Senior Management team. Winegard Energy is an energy conservation contractor specializing in marketing and installation of energy saving measures in residential homes, multi-family housing and small businesses in the Central Valley. We are seeking an experienced Administrative Assistant for our Duarte, CA. location. Responsibilities • Assist with Payroll, • Review installation and sales files for accuracy, • Data entry of installation records into company and utility databases, • invoicing, • Answer phones, • Filing, • Highschool diploma or equivalent, • Minimum of 1 year administrative support and data entry experience, • Ability to multi-task efficiently and prioritize work, • Excellent communication skills, written and verbal, • Paid weekly, • Medical, • PTO, • 401k, • Competitive compensation: $25-$27

Job Description Overview Por favor, desplázate hacia abajo para ver la versión en español Administrative Assistant Salary: $19.00 - $21.00 per hour Job Type: Full-time Location: San Diego, CA Shift & Schedule: Monday-Friday (8 am-4:30 pm) Must Have: -Experience using Microsoft Applications. -CA driver's license. Applications will be accepted until job is closed. What we're looking for:* • Responsible for the day-to-day operations of assisting customers with enrolling, changing or cancelling their parking, • Assist contracted vendors and other non-employees with their parking needs, • Assist CHA Benefit-eligible employees with MBTA enrollment, • Attend twice-monthly new CHA employee orientations to present parking options and facilitate program enrollment, • Maintain an organized and accurate filing system, • Prepare weekly payroll reports of CHA employee parking deductions data, • Maintain office hours to assist CHA employees with all parking and transportation-related services, • We promote from within - park your career here!, • Free Parking!**, • Flexible scheduling, paid Holidays and Wellness., • Free and confidential employee assistance program (EAP) that provides support and resources to employees and their families 24/7. Including 3 free counseling sessions for all employees and each household family member., • (FT Employees) Paid vacation and an extra day off on your birthday!!, • (FT Employees) Benefits Package - including medical, HSA, FSA, dental, vision, and 6 supplemental insurances, including commuter benefits, pet insurance and 401k!, • Wellness is provided according to city or state mandates, • You are at least 18 years old., • Work efficiently, effectively and accurately, • Demonstrated analytical and problem-solving skills, • Excellent communication skills, ability to communicate with all levels one-on-one and in public group settings, • Strong attention to detail and accuracy, • Must be well organized, a self-starter and able to work independently, • Operations and administrative experience preferred, • We promote from within - park your career here!, • Free Parking!**, • Flexible scheduling; paid Holidays and Wellness., • Free and confidential employee assistance program (EAP) that provides support and resources to employees and their families 24/7. Including 3 free counseling sessions for all employees and each household family member., • (FT Employees) Paid vacation and an extra day-off on your birthday!!, • (FT Employees) Benefits Package - including medical, HSA, FSA, dental, vision, and 6 supplemental insurances, including commuter benefits, pet insurance and 401k!, • The Company offers seven (7) paid holidays even though the nature of our business requires that our locations stay open. The seven (7) holidays include: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day, Birthday (Floating Holiday)*, • Wellness is provided according to city or state mandates *This list is not all-inclusive. The full job description will be provided at your interview. *** Free parking while working at your assigned Propark location(s). Propark is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. Please go to the Propark corporate careers portal to view our CPRA Applicant Notice and Privacy Policy for the state of CA. This policy will also be emailed to you upon receipt of your application. Asistente Administrativo Salario: $19.00 - $21.00 por hora Tipo de puesto: Tiempo completo Ubicación: San Diego, CA Horario: Lunes a viernes (8:00 am – 4:30 pm) Requisitos indispensables: * Experiencia usando aplicaciones de Microsoft. * Licencia de conducir de CA. Las solicitudes serán aceptadas hasta que el puesto sea cerrado. Lo que buscamos: * Responsable de las operaciones diarias de asistencia a clientes para inscribirse, cambiar o cancelar su estacionamiento. * Brindar apoyo a proveedores contratados y otros no empleados con sus necesidades de estacionamiento. * Ayudar a los empleados elegibles para beneficios de CHA con la inscripción a MBTA. * Asistir a las orientaciones para nuevos empleados de CHA dos veces al mes para presentar las opciones de estacionamiento y facilitar la inscripción al programa. * Mantener un sistema de archivos organizado y preciso. * Preparar informes semanales de nómina con los datos de deducciones de estacionamiento de empleados de CHA. * Mantener horario de oficina para asistir a empleados de CHA con servicios relacionados al estacionamiento y transporte. * Ayudar con otros proyectos según sea necesario. ¿Qué beneficios tendrás? * Promovemos desde dentro: ¡estaciona tu carrera aquí! * ¡Estacionamiento gratuito!** * Horarios flexibles, días festivos pagados y bienestar. * Programa de asistencia al empleado (EAP) gratuito y confidencial, disponible 24/7 para empleados y sus familias, que incluye 3 sesiones de consejería gratuitas para todos los empleados y cada miembro del hogar. * (Empleados de tiempo completo) Vacaciones pagadas y un día libre adicional en tu cumpleaños. * (Empleados de tiempo completo) Paquete de beneficios que incluye seguro médico, HSA, FSA, dental, visión y 6 seguros suplementarios, incluyendo beneficios de transporte, seguro para mascotas y 401k. * La empresa ofrece siete (7) días festivos pagados, aunque la naturaleza de nuestro negocio requiere que nuestras ubicaciones permanezcan abiertas. Los días festivos incluyen: Año Nuevo, Día de los Caídos, Día de la Independencia, Día del Trabajo, Día de Acción de Gracias, Navidad y Cumpleaños (día festivo flotante).* * El bienestar se otorga según los requisitos de la ciudad o el estado. * Para más información: (sitio web disponible en tu solicitud) Requisitos indispensables: * Tener al menos 18 años. * Capacidad para trabajar de manera eficiente, efectiva y precisa. * Demostrar habilidades analíticas y de resolución de problemas. * Excelentes habilidades de comunicación, capacidad para comunicarse con todos los niveles, tanto individualmente como en grupos. * Gran atención al detalle y precisión. * Debe ser organizado, proactivo y capaz de trabajar de manera independiente. * Se prefiere experiencia en operaciones y tareas administrativas. * Experiencia práctica usando MS Excel, Office y Outlook. ¿Qué beneficios tendrás? (repetido en el anuncio original) * Promovemos desde dentro: ¡estaciona tu carrera aquí! * ¡Estacionamiento gratuito!** * Horarios flexibles; días festivos pagados y bienestar. * Programa de asistencia al empleado (EAP) gratuito y confidencial con recursos 24/7, incluyendo 3 sesiones de consejería gratuitas para cada empleado y cada miembro del hogar. * (Empleados de tiempo completo) Vacaciones pagadas y un día libre en tu cumpleaños. * (Empleados de tiempo completo) Paquete de beneficios: médico, HSA, FSA, dental, visión y 6 seguros suplementarios, incluyendo beneficios de transporte, seguro para mascotas y 401k. * La empresa ofrece siete (7) días festivos pagados, incluso cuando nuestras ubicaciones deben permanecer abiertas. Estos incluyen: Año Nuevo, Día de los Caídos, Día de la Independencia, Día del Trabajo, Día de Acción de Gracias, Navidad y Cumpleaños (día festivo flotante).* * El bienestar se proporciona según lo establecido por la ciudad o el estado. * Para más información: (sitio web disponible en tu solicitud) *Esta lista no es exhaustiva. La descripción completa del puesto será proporcionada durante la entrevista. ***Estacionamiento gratuito mientras trabajes en tu(s) ubicación(es) asignada(s) de Propark. Propark es un Empleador que ofrece Igualdad de Oportunidades (EOE). Los solicitantes calificados son considerados sin importar edad, raza, color, religión, sexo, origen nacional, orientación sexual, discapacidad o estatus de veterano. Si necesitas asistencia o un ajuste razonable durante el proceso de solicitud debido a una discapacidad, está disponible a petición. La empresa se complace en ofrecer dicha asistencia y ningún solicitante será penalizado por solicitarla. Por favor visita el portal corporativo de carreras de Propark para ver nuestro Aviso CPRA para Solicitantes y la Política de Privacidad del estado de CA. Esta política también será enviada por correo electrónico al recibir tu solicitud.

Job DescriptionSalary: $20.00 - $22.53 per hour (DOE) / Additional Differentials Must Qualify Job Title:Administrative Assistant Department: Adult Behavioral Health Services Location:Ukiah, CA Status:One (1), Full-Time, Non-Exempt Hours:40 hours per week Salary:$20.00 - $22.53 per hour (DOE) / Additional Differentials Must Qualify Open Date: January 7, 2026 Close Date:Open Until Filled Pay Differentials Offered (must qualify through testing or verification): • Language Translation - Bi-cultural Spanish: $1.00 per hour, • Bimodal Bilingualism - ASL Sign Language: $1.00 per hour This role provides comprehensive administrative support to ensure the smooth daily operation of the office and assigned programs. Responsibilities include front desk coverage, phone and email management, visitor coordination, mail distribution, office opening and closing, and maintaining organized, clean, and well-stocked workspaces. The position also manages office supplies, schedules clinical services through centralized scheduling, supports safety procedures, and ensures coverage during breaks. Additional duties include monitoring Outlook communications, following agency policies, attending trainings, and assisting with miscellaneous projects as assigned. Key Responsibilities: • Assists general office by answering phones, copying, making binders or other miscellaneous projects assigned., • Greets visitors, routes visitors to appropriate personnel., • Takes phone messages or transfers callers to voice mail boxes., • Ensure callers are notified if staff are in/out of the office., • Assists with closing office daily., • Posts and distributes mail daily., • Answer phones as back up for Administrative Personnel as needed., • Faxes, mail, and photocopies documents., • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Conditions of Employment: • Must possess a valid CA Drivers License, current auto insurance, and a clean DMV printout (no more than 3 points)., • Must pass a clear background check with DOJ, CACI, FBI, CCL., • CPR and First Aid Certified., • TB Exam and Physical at the time of employment. Driving Requirement: This position requires the use of a personal vehicle for business purposes and on-call rotation. Other Requirements: • Driving is a required function of this position. Employees must use a personal vehicle that meet all agency requirements, including maintaining liability insurance that meets or exceeds state requirements. Redwood Community Services, Inc. is an Equal Opportunity Employer and values diversity at all levels of its workforce.

Job Description Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students. Essential Functions: • Coordinate and manage schedules for faculty, staff, and students., • Schedule and monitor classrooms, labs, and meeting spaces to maximize usage., • Collaborate with academic departments to determine scheduling needs., • Resolve scheduling conflicts and adjust as necessary., • Maintain accurate and up-to-date schedule records and calendars., • Communicate schedule changes and updates to relevant stakeholders., • Assist in the development and implementation of scheduling policies and procedures.Qualifications:, • Bachelor's degree in a related field., • Strong Excel skills, • Strong organizational and time management skills., • Excellent attention to detail and accuracy., • Proficiency in using scheduling software and tools., • Exceptional communication and interpersonal skills., • Ability to collaborate effectively with diverse groups of individuals., • Flexibility to adapt to changing schedules and priorities., • $21-$23/hr. Compensation based on education and experience.Conditions of Employment:, • A job-related assessment may be required during the interview process., • Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted)., • Employment verification will be conducted to validate work experience per accreditation standards., • Offers of employment are contingent upon the successful completion of a background check., • Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework., • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment:, • Standard office/classroom/lab or clinical setting., • Duties are typically performed while sitting at a desk or computer workstation., • May include time spent in skills labs or bedside environments as required by the program., • Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines. Physical Demands:, • Regularly sits for extended periods., • Physical ability to perform program- or department-related duties., • Proficient in using electronic keyboards and office equipment., • Effective verbal communication via phone and in person., • Ability to read fine print, operate computers, and understand voices clearly., • Able to lift, carry, and/or move objects weighing 10–25 pounds as needed. Employee Benefits:, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k), • Exciting university events, • Seasonal motivational health and wellness challenges, • Work/Life Balance initiatives, • Onsite wellness program / Staff Chiropractor, • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity) Institutional Values:, • Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life., • Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.

Job DescriptionDescription: About the Company: Vintners Distributors, based in Union City, California, is the corporate entity for Au Energy, Loop Neighborhood Market, and Poppy Market. Founded in 1978, the company owns, operates, and develops retail fuel and convenience store locations, including gas stations with car washes throughout California. In addition to its retail operations, Vintners manages a robust wholesale division that supplies fuel to dealer-operated locations and strategic partners across the state. Position Overview: The Administrative Assistant is responsible for providing comprehensive administrative and operational support to the President of Retail and offering additional assistance to the Chief Executive Officer. This position requires a high degree of professionalism, discretion, and organizational skill to support the efficient execution of executive functions and business priorities. Requirements: Key Responsibilities: • Provide executive-level administrative support, including calendar management, correspondence, and meeting coordination., • Prepare, review, and edit reports, presentations, and internal communications with a high standard of accuracy and professionalism., • Serve as a liaison between executives and internal or external stakeholders, ensuring effective and timely communication., • Coordinate domestic and international travel arrangements, itineraries, and logistics., • Maintain organized filing systems, records, and confidential materials in compliance with company protocols., • Manage expense reporting, budgeting tasks, and administrative purchase orders., • Support the preparation of board meeting materials, briefing documents, and other executive-level deliverables., • Assist in the coordination and execution of special projects and company events as directed by senior leadership., • Provide general office administrative support, assisting with tasks that facilitate the efficient operation of all departments within the office, • Bachelor’s degree in business administration, communications, or a related discipline preferred., • Minimum of seven years of executive-level administrative experience within a corporate environment for C-suite partners, • Exceptional written and verbal communication skills with meticulous attention to detail., • Advanced proficiency in Microsoft Office Suite (especially Excel) and collaboration platforms such as Teams, and SharePoint., • Strong organizational and time management abilities, with an aptitude for handling multiple priorities in a dynamic setting., • Demonstrated discretion and sound judgment when managing confidential and sensitive information., • Employee Health Insurance, • Vacation, • Paid Holidays The list of responsibilities outlined above is a general summary of the position. Management reserves the right to revise or adjust the job description at any time based on the needs of the company. Background Check: The company reserves the right to run background checks as a condition of employment

Job Description Najjar Lube Centers, Inc., a multi-unit Jiffy Lube franchise in Southern California, has an immediate opening for a Administrative Assistant. The position is based out of the franchise corporate office in San Dimas, California. Job Classification: Nonexempt / Full Time (Monday - Friday) Job Title: Payroll/ Accounts Payable - Pay Range: $25-$30 (depending on qualifications and experience) Company Intro: Jiffy Lube Franchisee is part of an exciting concept with a proven track record of success. Franchisee effectiveness contributes to the success of all Jiffy Lube service centers as well as the overall brand and network. As the leading organization in the quick oil change industry, Jiffy Lube's mission is to provide consumers with quality preventive maintenance. This starts with the Jiffy Lube Signature Service® Oil Change and followed up with additional products and services. The Jiffy Lube Pledge of Satisfaction backs our commitment to provide thorough and professional vehicle preventive maintenance service to every customer. Today, Jiffy Lube service centers serve more than 20 million customers annually at more than 2,000 locations, making it the largest oil change provider for the do-it-for-me customer in North America. Maintaining our leadership position requires Jiffy Lube to exceed customers' expectations each time they come in for service, driving loyalty and ultimately retention. This means providing the services customers want and need in addition to providing the fast, convenient, and quality service for which Jiffy Lube is known. Job Position Description: We are seeking a detail-oriented and organized Administrative/Payroll Assistant to join our team. In this role, you will play a crucial part in maintaining accurate payroll information, supporting administrative tasks, and contributing to the overall efficiency of our office operations. Job Duties: • Performs multiple tasks within the Accounting/ Payroll department., • Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary., • Assists with finalizing and processing payroll., • Provides administrative support to ensure efficient Human Resource functions and office operations., • Inputs and updates information in databases and spreadsheets., • Perform general administrative duties such as but not limited to; filing, photocopying, sorting, creating PDF's, and maintaining database records., • Works closely with other administrative staff and supports other colleagues as needed., • Updates and maintains office documents including but not limit to contractor and vendor contact, lease document, service reports., • Engages with employees and outside vendors as a point of contact., • Ensures that deadlines are met and adapts to changing priorities. Job Skills and Requirements: • Excellent verbal and written communication skills., • Excellent organizational skills and attention to detail., • Excellent time management skills with a proven ability to meet deadlines., • Strong analytical and problem-solving skills., • High School Diploma or equivalent is required., • 2+ years of prior experience in Payroll/Office Administration is required., • Bachelor's Degree in a relevant field is preferred., • Familiarity with HRIS & Payroll Software is preferred (Paylocity) Job Posted by ApplicantPro

Job Description Daily Accomplishments: Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. Essential Duties and experiences required for: • Able to work well with others and report directly to inspectors., • Able to write and communicate clearly with others., • Able to ensure accurate and timely reporting. (ability to suggest improvements)., • Strong organizational and planning skills in a fast-paced environment., • Manage everyday office duties and support inspection staff. (Manage office supplies)., • Have knowledge of VEO (Inspection/Document control program)., • Have knowledge of Prolog (Inspection/Document control program)., • Filing and reviewing of RFI'S, Submittal and some knowledge of Plan Reading., • Able to communicate and Interact with City Dept.'s., contractors and Airlines. (Preferably with previous airport experience)., • Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.)., • Available to work modified schedule and Overtime as construction activities require., • May be called upon to take meeting minute notes in meetings., • Liaison between Inspector and Project management/Document control., • Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings., • Ability to maintain and organize filing system from pre-construction to project close-out, • Ensure that inspector issued documents and maintained and in compliance with the contract documents 10 Years experience with Construction management, airport experience a big plus! This position is a hybrid, work at the office for 3 days+ per week. Some local travel may be required. Assistance many work for several inspectors. Highly collaborative position. Some flexibility for working hours for construction purposes. Job Posted by ApplicantPro

Job DescriptionSalary: 23-28 Pacific College is dedicated to putting students first, providing an exceptional education in a chosen degree program, and teaching relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values: Professionalism - As an individual or institution, we demonstrate professionalism in everything we do. Altruism As an individual or institution, we practice the principle of unselfish concern for the wellness of others. Community As an individual or institution, we share responsibility for the welfare of our community. Identity As an individual or institution, we strive to establish a sense of true being that will determine our future. Fulfillment - As an individual or institution, we create an environment where academic and professional goals can be achieved. Inclusion As an individual or institution, we embrace differences to promote full participation and a sense of belonging. Collaboration - As an individual or institution, we work as a team to realize shared goals. ROLE DESCRIPTION The role and responsibilities of the LVN Program Administrative Assistant are to plan, organize, and provide administrative and project support for the daily activities in the VN departments under the supervision and direction of the LVN Program Director and/or designees. Manage the day-to-day program activities and challenges on campus in a timely and effective manner to ensure streamlined operations. Multi-tasking is essential for this position and execution of all tasks are performed at the highest standard. This position supports the mission and philosophy of Pacific College and represents the VN program daily for students, faculty, and staff. PRIMARY RESPONSIBILITIES 1. Welcomes and assists students, faculty, and guests, addressing inquiries and directing communication to the relevant personnel., 3. Serves as the main contact for office and classroom equipment requirements and issues., 5. Establishes distribution lists as required to facilitate efficient program communications., 9. Aid in admissions procedures, which involve scheduling interviews with prospective students and ensuring organization of student admission files prior to initial DON interviews., 10. Handle inquiries from faculty, staff, students, and external agencies, providing referrals as needed., 11. Monitor student activities related to academic resources, clinical/lab/simulation/course schedules, and clinical supplies., 12. Coordinate the processes for ordering and distributing student textbooks, clinical supplies, and uniforms., 13. Inspire students towards success in the VN program., 14. Support VN Program Directors and faculty in coordinating various activities and events, such as first semester orientation, clinical schedules, faculty meetings, workshops, pinning ceremonies, commencements, and student meetings., 15. Provide reports, training, and technical assistance to faculty and students as needed., 18. Ensures consistent attendance and active participation in department-level meetings by circulating agendas beforehand, recording meeting minutes, distributing them to attendees, and properly filing them., 20. State Laws and regulations related to licensure, certification, and accreditation., 21. Exhibit positive work attitude, strong work ethic, and professional image and attire., 22. Expected to hold sensitive student and personnel related information strictly confidential., 23. Time management skills and comfortability with routinely shifting demands., 24. High degree of attention to detail and data entry and management experience, 25. Excellent verbal and written interpersonal communication skills modeling the mission and vision of Pacific College. Ability to refer to necessary departments to apply and explain rules, regulations, policies and procedures, as needed., 26. Establish and maintain cooperative and effective working relationships with interdisciplinary Pacific College team., 27. Analyze situations accurately and adopt an effective course of action., 28. Strong time management skills and demonstrates flexibility with work schedule., 29. Ability to sit at a desk and work on a computer, stand, walk, bend, kneel, crouch, to retrieve items, etc. Frequently lift and /or move up to 10 pounds and occasionally lift and/or move up to 15-20 pounds. Items to be lifted or carried might include but are not limited to boxes or files, copy paper, supplies, materials, etc. Most items will be carried by hand or via dolly. Most items must be liftedto knee or waist level, some to chest level, and only a few items overhead. Frequently push and pull objects to open and close file drawers, occasionally move items around the office such as a box of copy paper or computer paper, a small piece of furniture, the office chair, trashcans, small microwave, coffee maker, etc. Occasionally flex upper trunk forward at the waist and partially flex knees, sometimes twisting or rotating upper trunk to right or left while sitting or standing. Occasionally place arms above, at, and below shoulder height to reach. Occasionally climb stairs or inclined surfaces. REQUIREMENTS FOR THE POSITION 1. Associates degree or higher educational degree preferred., 2. Customer service and people skills required., 3. Experience with Microsoft Office required., 4. Excellent technology skills a must., 5. Must work at least one weekend day.

Job DescriptionDescription: Who we are: Veteran Benefits Guide (VBG) was founded by a former United States Marine with the goal of ensuring that Veterans receive accurate disability benefits in a timely manner. Since it was founded, VBG has guided more than 35,000 Veterans through the complicated Veteran Affairs (VA) disability claims process. As a company founded by a Veteran and staffed by many Veterans and families of Veterans, VBG is committed to advocating for policies that protect the rights and interests of former service members. Who we’re looking for: We are seeking a proactive and professional Administrative Assistant to provide essential support to our dynamic organization. This role focuses on delivering efficient administrative services in a fast-paced environment, with a primary emphasis on managing high-volume incoming calls. This role will be responsible for handling and processing non-routine correspondence and assembling highly confidential information. They will also need to interface enthusiastically and competently with a diverse group of important external callers, visitors, and internal staff. The ideal candidate will have strong prioritization skills to plan and organize a diverse and fast-paced workload. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Graciously represents the Company’s vision as the first point of contact for clients and staff, • Ensures that the front office area is properly staffed and maintained for clients, vendors, and visitors, • Responsible for oversight of work and break areas for appearance, cleanliness, and supply inventory, • Designs and crafts general correspondence, memos, spreadsheets, and other files as needed, • Assists with publishing, reviewing, and maintaining the accuracy of the company-wide Directory regularly, • Professionally and efficiently routes incoming calls from the main reception line, taking messages as appropriate, • Appropriately de-escalates volatile client calls with satisfaction and resolution as the top priorities, • Regularly monitors the Company email box and distributes and archives emails appropriately, • Sorts and distributes mail, prints and mails documentation to clients, scans and distributes client STRs, • Proofreads, processes, and packages claims and other client correspondence to mail to the VA, • Handles confidential information appropriately and discreetly, • Processes the administrative Services department's finances, which includes onsite client payments, PO requests, and staff travel accommodations, • Provides client services at the front desk, including client walk-ins and coordinating onsite provider days, • Assists with the organization of Company activities such as meetings, conferences, and department events, • Supports the department Manager to resolve property management issues or complaints, • Purchases office and medical supplies to support staff, onsite contractors, and providers, • Excellent time management, interpersonal, and communication skills, • Superlative attention to detail, • Excellent internal and external customer service, • Proficient computer skills and types 30+ WPM, • Microsoft Office proficiency, • Ability to work independently or in a team setting, • Ability to interact with clients, staff, and business partners in a professional manner, • Ability to maintain focus and professionalism in high-pressure situations, • Ability to effectively de-escalate and quickly problem-solve to find workable resolutions, • Excellent soft skills and personal maturity, with an ability to partner with a growing team, • Willingness to embrace change and quickly implement new directions given by management, • Strong work ethic with emphasis on Veteran focus, • Ability to demonstrate personal integrity and effectiveness, • Metrics-driven and goal-focused Position Type: This is a full-time, in-office position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Schedules must be approved by the Regional Operations Manager. Required Education and Experience: High school diploma or general education degree (GED) EEO: Veteran Benefits Guide (VBG) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender (including gender identity and gender expression) genetic characteristic, sexual orientation, registered domestic partner status, age, military or veteran status, hairstyle or hair texture, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. Requirements:

Job Description Meet REVOLVE: REVOLVE is the next-generation fashion retailer for Millennial and Generation Z consumers. As a trusted, premium lifestyle brand, and a go-to online source for discovery and inspiration, we deliver an engaging customer experience from a vast yet curated offering totaling over 45,000 apparel, footwear, accessories and beauty styles. Our dynamic platform connects a deeply engaged community of millions of consumers, thousands of global fashion influencers, and more than 500 emerging, established and owned brands. Through 16 years of continued investment in technology, data analytics, and innovative marketing and merchandising strategies, we have built a powerful platform and brand that we believe is connecting with the next generation of consumers and is redefining fashion retail for the 21st century. For more information please visit . At REVOLVE the most successful team members have a thirst and the creativity to make this the top e-commerce brand in the world. With a team of 1,000+ based out of Cerritos, California we are a dynamic bunch that are motivated by getting the company to the next level. It’s our goal to hire high-energy, diverse, bright, creative, and flexible individuals who thrive in a fast-paced work environment. Some of the sweetest perks we offer aren’t in a typical benefit package like hefty discount on items we carry – as in 50% or more off retail prices, free weekly lunches, and pretty rad company parties. To take a behind the scenes look at the REVOLVE “corporate” lifestyle check out our Instagram @REVOLVEcareers or #lifeatrevolve. Are you ready to set the standard for Premium apparel? Main purpose of the Project Management Administrative Assistant role: We are looking for a proactive and detail-oriented Project Management Administrative Assistant to support our Creative Operations team and the SVP of Creative. In this role, you will assist in the planning, execution and monitoring of various e-commerce and retail projects. Major Responsibilities: Essential Duties and Responsibilities include the following. Other duties may be assigned. • Support project manager in tracking project progress and identifying potential risks., • Assist in the management of project plans including schedules, budgets and resource allocation., • Prepare and maintain project documentation including meeting notes, status reports and action items., • Schedule and coordinate meetings., • Process expense reports., • Make travel arrangements including flights, ground transportation and hotels. To perform the job successfully, an individual should demonstrate the following competencies: • Teachability: Willingness to continuously improve one’s own skills and knowledge., • Organization: Excellent at planning, scheduling and coordinating tasks and resources., • Bachelor’s degree in Project Management, Business Administration or a related field, or, • equivalent work experience., • Excellent communication and interpersonal skill with the ability to work effectively with diverse teams and stakeholders., • Bachelor’s degree in Project Management, Business Administration or a related field, or, • equivalent work experience., • Two years of experience in project management or a related role, • Excellent communication and interpersonal skill with the ability to work effectively with diverse teams and stakeholders., • Detail oriented and problem-solving abilities., • Proficient in Google Workspace, Adobe, Jira and Concur A successful candidate works well in a dynamic environment with minimal supervision. At REVOLVE we all roll up our sleeves to pitch-in and do whatever it takes to get the job done. Each day is a little different, it’s what keeps us on our toes and excited to come to work every day. For individuals assigned and/or hired to work in California, Revolve includes a reasonable estimate of the salary or hourly rate range for this role. This takes into account the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. A reasonable estimate of the current base hourly/salary range is $20 to $23. ATTENTION: After submitting your application, please check your spam folder for emails on your application status. Emails are sent from an ADP email address.

Job DescriptionDescription: Position: Office AssistantDepartment: CorporateLocation: Folsom, CA This position requires daily in-office attendance, with flexible scheduling possibleCompensation: $23.00 - $28.00 per hour (DOE)Status: Part-time (20-25 hours per week), Non-Exempt About ConferenceDirect ConferenceDirect is one of the world’s leading event management and hospitality services firms. We help clients save time and money by securing the best hotel accommodations, meeting space, conference venues, and hospitality services available at the most favorable terms possible. For more than 25 years, we have been passionate about achieving better results for our clients. See more at our website: Job Summary This office assistant oversees the day-to-day operations for a small office in Folsom as well as being a key resource supporting the company’s top executives for events and administrative work. The job is on site in Folsom five days a week and reports to the Manager of Human Resources and Facilities. Requirements: Responsibilities · Serve as first point-of-contact in the office welcoming guests and assisting them with any issues they may have · Pickup and distribute mail daily · Create and maintain databases, including but not limited to: telephone directories, registration lists, passwords, contact lists, distribution lists, birthday lists, anniversary lists, and top producer lists · Assist the CEO, SVP & Leadership Team with various tasks including calendar management, mailing projects, travel and meal reservations, and expense tracking · Handle facilities issues as they arise, such as Wi-Fi, printer, and/or other technology breakdown · Coordinate vendors for items such as office maintenance/repair, fire extinguisher servicing, and cleaning crew · Serve as the main point of contact for phone calls to our general inquiry line · Assist in planning and coordinating office events/outings · Coordinate and execute heavy seasonal mailing projects (1,000+ individual recipients) · Assist in depositing incoming checks and communicating with Customers in regard to bank verifications and payments · Assist in updating, stocking, and selling custom marketing sales collateral · Support executives with miscellaneous projects and assignments as requested · Other duties as assigned Disclaimer Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Key Skills · Strong written and verbal communications skills · Service-oriented and positive attitude · Able to apply excellent business acumen and collaborative skills when resolving problems · High attention to detail · Strong ethical standards and a high degree of integrity · Willing to adapt quickly to change · Proficient in Microsoft Office Suite (SharePoint & Excel Knowledge a must) Required Education and Experience · 2+ years of experience in similar role · Authorized to work in the United States, not requiring visa sponsorship Preferred Experience · Hotel experience preferred ConferenceDirect is an Equal Opportunity Employer It is the policy of the Company to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, age, ancestry, physical or mental disability, genetic information, marital status, or any other classification protected by applicable local, state or federal laws. This policy prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This policy applies to all aspects of employment, including, but not limited to: hiring, job assignment, working conditions, compensation, promotion, benefits, scheduling, training, discipline and termination.

Job DescriptionDescription: Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee. Weekly Working Hours: 40 As Trust Administrative Assistant, under general managerial supervision, will assist the Trust Officer & Manager in the administration of assigned accounts and in communications with outside professionals and other contacts. Duties would include (but are not limited to): • Provide customer service to the Trust & Investment Department clients, answers phone calls, respond to direct requests for information and/or forward messages to appropriate staff, • Daily processing of disbursements, receipts and other ledger / fiduciary activity., • Sort & distribute incoming & outgoing mail, • Prepare, maintain and update client files, records and/ or other documents in accordance to Department’s policy & procedure, • Assist with preparation for monthly review meetings and annual audits., • General computer skills to include Microsoft Word, Excel & Outlook, • Strong time management skills and ability to multi-task and prioritize work, • Strong organizational/ planning skills with attention to detail, • Motivated self-starter with a willingness to learn, • Work well independently but also a team player, • 2+ years work experience as a receptionist, administrative assistant, or great work longevity in customer service., • Familiarity with Word, Excel, and Outlook. Westamerica Bank's Privacy Policy may be found at:

Job Description Role: Supports the Department of Nursing in all administrative details including Director of Nursing (DON) and Assistant Director of Nursing (ADON). Essential Duties and Responsibilities include: To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily: Administrative/Faculty • Front Desk Duties: Answering Phones, Greeting Guests, Screening Visitors., • Support the Directors in administrative details: Manage meetings/commitments, conference calls etc. that fit the Director of Nursing's schedule. Prepare agendas, arrange meeting facilities and act as recording secretary; prepare minutes at assigned meetings, travel planning., • Nursing Department Weekly Update Email., • Monthly Faculty Staff Meetings: Coordinate Schedule, Prepare Agenda with Directors, Minutes., • Office Supply Ordering & assist lab supply ordering (as needed)., • Event Planning: Coordination, Employee recognition, Christmas Cards to Clinical Partnerships, Advisory Board Meeting., • Mail & Package Distribution, • Filing Documents, • Reimbursements, Check Requests, Purchase Orders, Expense Reports and Credit Card Reconciliation via Chrome River., • Assist with program accreditation: data collection, reporting, and correspondence with agencies., • Monthly University Commencement meetings., • Add/Drop Forms, • Pinning Ceremony/Grad Prep: Programs, Awards (voting & creation)., • Graduation Applications 3 x year, • White Coat Ceremony Prep: Programs, • Academic Warning Communication, • DAS Testing Accommodations (documentation, test security, student placement) Monday through Friday., • Taking minutes at student meetings with Directors., • Student Name Changes/Name Tag Replacements., • Supervise Student Employees, • Appeals: Student Communication, Committee Set Up & Minutes, Prep of documentation, Decisions Letters, filing documentation. Full Time Staff, Non-Exempt $23.46/hr Benefits: Health, vision, dental, and life insurance. Retirement plans with employer matching. Job Posted by ApplicantPro

Job Description Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals: • Advance Airport Development, • Transform the Customer Experience, • Optimize Ongoing Business Why You'll Love Working at SAN: • Location: The Airport Authority’s Liberty Station campus, where the Quieter Home Program is based, located in San Diego’s historic waterfront district with access to collaborative office spaces, nearby dining, and outdoor areas., • Hybrid Schedule: This role follows a hybrid schedule with both on-site and remote work. On-site days are required, based on department needs, to support collaboration and business operations. Remote work flexibility is available on other days as determined by the department., • Salary: The hiring salary for Administrative Assistant II is starting at $57,800. The full pay range for Administrative Assistant II is $49,402 to $79,042., • Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!, • Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails., • Application Deadline: January 15, 2026. Applications will be reviewed after the closing date. About the Job: The Quieter Home Program is seeking a detail-oriented Administrative Assistant II to support the successful delivery of noise mitigation programs serving the surrounding community. The ideal candidate will thrive in a structured yet dynamic environment, enjoy managing multiple priorities, and take pride in maintaining accurate records and well-organized processes. Strong written and verbal communication skills are essential for interacting with residents, consultants, contractors, and internal teams. A collaborative mindset and the ability to navigate sensitive situations with professionalism, discretion, and empathy are key to supporting program initiatives, maintaining public trust, and ensuring timely and accurate execution of administrative tasks. What You’ll Do: • Records Management: Prepares program-related correspondence and documents with accuracy and precision, including memorandums, reports, applications, agreements, amendments, forms, and other materials ranging from routine to complex. Serves as the program’s Records Coordinator by maintaining digital filing systems and ensuring records are accurate, accessible, and well organized. Drafts, proofreads, and formats correspondence and documentation with close attention to detail., • Front Line Program Support: Receives and screens telephone calls and high-volume email communications from residents, contractors, consultants, and internal staff. Prioritizes inquiries and routes matters appropriately while handling sensitive situations with discretion, sound judgment, and professionalism. Maintains positive working relationships with internal teams and external stakeholders to support clear communication and effective program coordination., • Office & Administrative Support: Provides a wide range of administrative support including managing office inventory, ordering supplies, and maintaining office equipment. Coordinates and confirms meetings for program staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Maintains calendars for program managers and assists with scheduling appointments, inspections, or meetings. Prepares travel and training requests, compiles expense reports, and ensures timely processing of payments and registrations. Provides backup administrative support as needed to ensure continuity of operations., • Procurement & Budget Processing: Assists with procurement activities by coordinating documentation related to RFPs and RFQs in accordance with organizational processes. Communicates with vendors, contractors, and consultants; prepares purchase requests; reviews invoices for accuracy; and assists with payment processing. Tracks program expenditures, maintains budget spreadsheets, and provides updates to management. Assists with monthly accruals and collaborates with accounting and finance teams to reconcile expenses and support budget forecasting., • Project & Program Support: Provides administrative support for Quieter Home Program initiatives by coordinating logistics, tracking documentation and deliverables, and assisting with implementation of program activities. Utilizes available tools and systems to support efficient program operations and timely completion of tasks. The Skills You Need: • Relationship & Interpersonal Skills: Cultivates trust and positive working relationships by demonstrating reliability, consistency, and awareness of the needs of residents, stakeholders, and team members., • Communication: Communicates clearly and professionally with internal teams, residents, contractors, consultants, and vendors; demonstrates strong written communication, proofreading, and document formatting skills., • Integrity: Exercises diplomacy, discretion, and confidentiality when handling sensitive, complex, and confidential information. The Experience You Need to Have**: • Graduation from high school or G.E.D. equivalent., • Four years of increasingly responsible office administrative or secretarial experience., • Bachelor’s degree in business administration or a closely related field. **Don’t meet every requirement? That’s okay. At San Diego International Airport, we value your unique experience and your willingness to learn. Some roles require specific qualifications or degrees, but others don’t—and we're always open to individuals committed to growth and excellence. If this sounds like you, we encourage you to apply. And if it’s not the right fit, we’ll keep you in mind for future opportunities. We may have the perfect spot for you to land. EEO Statement It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities. Physical & Mental Demands Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter). Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.

Job Description Salary Range: $17.75 to $19.00 Per Hour Job Description: QED Systems, Inc., an experienced Marine Engineering firm is seeking a motivated, detail-oriented individual to fill an entry-level Administrative Support position. This role offers an excellent opportunity to start a career in a professional office environment with a well-established organization. Job Requirements/skill sets: In the role of Administrative Assistant, you will support the West Coast Human Resource Generalist and other departmental staff. They will count on you to provide a broad range of administrative, clerical, reception, and special project tasks as well as: • Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook, • Demonstrate strong organizational and time management skills, with the ability to prioritize and multitask effectively, • Demonstrate strong follow-up skills, • Must be eligible for a Defense Biometric Identification System (DBIDS) credential, • Use corporate systems to maintain records and process personnel actions, • Answer basic policy and procedure questions, • Assist in gathering data for issues and special projects as needed, • Basic Office Management Skills (i.e., phone communications, filing), • Professional verbal and written communication and strong client service ability, • Strong interpersonal skills and ability to build relationships, work well within a team setting, • Self-motivated, well-organized, detail-oriented, problem solver Security Clearance/Naval Facility Access: U.S. citizenship required. Must be able to meet and maintain eligibility for a Secret Clearance and/or be able to access military facilities, naval shipyards, and private shipyards. Q.E.D. offers competitive benefits such as: Paid Leave, Medical, Dental, Vision, Short/Long Term Disability, 401(k) retirement plan, Basic Life Insurance, supplemental insurances, and Employee Assistance Program. EOE, including disability/vets

Job Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Administrative Assistant is responsible for providing day-to-day administrative support to the Program Coordinator. They manage the development of presentations, organization of historical documentation, and prepare reports. Additionally, the Administrative Assistant ensures a warm welcome to all guests and manages the office’s level of cleanliness, inventory, and operability. Essential Functions • Conserves the SSVF Coordinator and Program Manager time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Collaborate with the Intake Specialist (Los Angeles) to prepare and present Santa Barbara/Ventura (SBV) enrollments., • Consolidate SBV DATA and submit monthly report to the Intake Specialist (Los Angeles)., • Track and collaborate with the Administrative Finance Specialist (Los Angeles) and Divisional Headquarters Finance with all Temporary Financial Assistant checks., • Track and collaborate with the Administrative Finance Specialist with Outstanding checks and Returned checks., • Input DATA in the Homeless Management Information System (HMIS) in Santa Barbara and Ventura. Generate “Program roster” reports., • Acquire access to Property Shark, TIN Check, U.S. Bank, and Shelby systems to assist case managers and the SSVF Coordinator, • Maintains the SSVF Coordinator’s company credit card by filing and submitting program charges made to LYFT, INSTACART, Amazon and other required program supportive services., • Assists in the development of presentations using PowerPoint and Excel., • Conduct program presentation for the Supportive Services for Veteran Families (SSVF) and Homeless Veteran Reintegration Program (HVRP) to community providers, Shelters, and GPD programs., • Gain knowledge of veteran programs within The Salvation Army and maximize the ability to collaborate with the programs to provide temporary housing for veterans., • Collaborate with the Administrative Assistant in Los Angeles to ensure all policies & procedures are consistent across all counties., • Conduct sites visits between Ventura and Santa Barbara offices. Establish a schedule for covering both sites., • Maintains staff confidence and protects operations by keeping information confidential., • Completes administrative duties as needed including tracking required annual training, new employee employment verifications, new employee orientation, office equipment, program supplies, and other administrative tracking reports., • Prepares bi-weekly reports of any outstanding program training or employee training to the Director., • Secures information by completing database backups., • Prepare and complete Time & Activity sheets for all employees in Santa Barbara and Ventura sites., • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies., • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventory; evaluating new equipment and techniques., • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries., • Maintains professional and technical knowledge by attending educational workshops; and reviewing professional publications., • Maintain a level of professional and technical knowledge of the SSVF Program and understand the complexity of authorized expenditures. Must be able to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Must be able to lift up to 25 pounds. Minimum Qualifications • Some college or post-secondary education required. College degree preferred., • Minimum 2-year experience as an administrative assistant., • Computer literate., • Must possess a valid California Driver’s License., • A criminal background check is required with certification for Protect the Mission policies and procedures., • Excellent written and verbal skills., • Microsoft Office Skills (Word, Excel, PowerPoint)., • Travel logistics and scheduling., • Strong organizational and project management skills., • Ability to manage multiple priorities simultaneously while paying critical attention to detail., • Thrive in a team-oriented environment., • Capable of meeting deadlines.

Job DescriptionBenefits: • 401(k), • Health insurance, • Opportunity for advancement, • Competitive Compensation, • Great Work Environment Responsibilities • Answer phones, assist customers with questions, and direct calls, • Process incoming paperwork, make photocopies, and file paperwork, • Sort mail and distribute it to the appropriate places, • Maintain records, either physical or electronic, of business transactionsQualifications, • Great customer service skills, • Strong Communication Skills, • organizational and time management skills, • Familiarity with computer programs, such as Microsoft Office and Adobe software, • Bilingual

Job Description Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services. Job description We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Bilingual (English-Spanish) $18-$20 per hour

Job DescriptionTitle: Administrative Assistant/Payroll Processor Location: Orange, California (FT-Onsite) Company: Talley LLP About the Firm Talley, LLP, and its affiliated entities—Talley Law Group, LLP (“TLG”), Talley Capital Group, LLC (“TCG”), and Talley Wealth Management, LLC (“TWM”) (collectively “Talley”)—is a full-service financial, tax, legal, and consulting organization serving entrepreneurially driven businesses and their owners. Talley partners with clients as business advisors, not just service providers, constantly seeking innovative ways to strengthen their bottom line. Talley, LLP, was founded in 1989, with the mission of helping entrepreneurially driven businesses, their owners, and high net worth individuals, to manage their financial affairs and to achieve their business objectives profitably and efficiently. Our professionals strive to become each client’s Most Trusted Advisor (MTA) by delivering global solutions to our client’s complex challenges and opportunities. Our services include: • Audit & Assurance services, including financial reporting, • Tax compliance,, • Tax planning, and proactive advice, • Business consulting, • Estate planning, business planning, M&A, and tax law services delivered through TLG, • Outsourced accounting, controller and CFO services Key Responsibilities Client Service & Office Administration • Serve as a welcoming and responsive point of contact for clients and staff, managing calls, emails, and client document portals., • Prepare and organize client materials, deliverables, and meeting packets with precision and timeliness., • Maintain organized and presentable office spaces, ensuring supplies and shared areas are ready for daily operations., • Assist with scheduling, meeting logistics, and internal events.Administrative Workflow, • Process and distribute mail (receiving/sending), scan and upload documents, and maintain consistent digital organization standards., • Enter and update client and internal data accurately across systems., • Support cross-departmental projects and process improvements that enhance efficiency and client service., • Support special projects and process improvements across departments.Payroll & HR Support, • Be a point person in answering and elevating staff inquiries as required., • Manage employee information in Paycom, ensuring accuracy in job details, tax settings, and benefits enrollment while maintaining confidentiality., • Process bi-weekly payroll, including reconciliation of hours, deductions, PTO, and adjustments., • Maintain compliance with I-9 documentation, employment verifications, and record retention., • Generate payroll reports and analyses using Excel or similar tools, supporting HR and Finance with reconciliations and audits.Team Collaboration & Initiative, • Provide general administrative support to HR, Tax, and Operations teams., • Assist with new hire onboarding and first-day activities, coordinating with IT and Facilities., • Identify opportunities to improve processes and communication across departments.Qualifications, • High school diploma required; some college or associate degree preferred., • 1–2 years of administrative or payroll-related experience, ideally in a professional services environment., • Proficiency in Microsoft Office (especially Excel, Outlook, and Word) and comfort using cloud-based tools and new platforms., • Strong attention to detail and ability to manage multiple priorities with accuracy., • Excellent written and verbal communication skills with a professional demeanor., • Demonstrated reliability, adaptability, and ability to work both independently and collaboratively., • Discretion in handling sensitive and confidential information., • Positive, team-oriented attitude and willingness to assist with a variety of tasks.Success FactorsA successful team member in this role will:, • Take initiative to anticipate needs, follow through without prompting, and proactively support others., • Demonstrate consistent professionalism, communication, and attention to detail in all interactions., • Balance independence and teamwork, contributing to collective goals while managing individual responsibilities effectively., • Leverage technical skills, especially in spreadsheets and digital document systems, to maintain accuracy and efficiency., • Adapt quickly to changing priorities and maintain a calm, solutions-focused approach.Work Environment, • Location: On-site in Orange County, CA (no remote or hybrid option)., • Schedule: Monday–Friday, standard business hours., • Travel: Limited local travel may be required. Powered by JazzHR 0WYqwgkBnk

Job DescriptionBenefits: • Bonus based on performance, • Employee discounts, • Opportunity for advancement, • Paid time off Key Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations., • Act as a concierge for agent support with policies, underwriting, and other issues, • Assist in managing executive schedules, appointments, meetings, and travel arrangements., • Prepare and edit correspondence, communications, presentations, social media content and other documents., • Coordinate meetings, including scheduling, sending reminders, and organizing necessary arrangements., • Support special projects and events, ensuring deadlines are met and project goals are achieved., • Maintain office supplies and coordinate maintenance of office equipment.Qualifications:, • Associates or Bachelors degree preferred., • Proven experience as an administrative assistant or in a similar role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent time management and organizational skills with the ability to multi-task and prioritize effectively., • Strong problem-solving skills and attention to detail., • Excellent verbal and written communication skills., • Ability to work independently and as part of a team., • Successful background check.Compensation:, • Competitive salary with experience starting at $20 to $24 an hour., • Potential for growth and advancement.

Job DescriptionServiceMaster is Looking for someone that has been working in a Office in the past already, if worked in our industry is a huge plus, We are a fire/Water emergency Restoration company we are vendors for all major insurance carriers for residential and commercial properties , We are looking to hire Immediately for all of the positions listed Below , Please call if interested immediately please 951-295-9896 • Receivables, • Xactimate Estimator in this field

Job Description Position Title: Bilingual Administrative Assistant (Japanese-English) Location: Los Angeles Office Company: Hilo Fish Company About Us: Hilo Fish Company has been a trusted name in premium seafood distribution for decades. With a commitment to quality, customer service, and innovation, we serve a broad range of customers across the Pacific and the continental U.S. We are now seeking a skilled Bilingual Administrative Assistant to support our Los Angeles operations. Position Summary: We are seeking an experienced and highly organized Administrative Assistant who is fluent in both Japanese and English. This role plays a key part in supporting our operations, communicating with international partners, and maintaining efficient day-to-day administrative processes. The ideal candidate will have strong attention to detail, cultural fluency, and a proactive, team-oriented attitude. Key Responsibilities: * Provide administrative support to the Los Angeles office, including scheduling, document preparation, and filing. * Serve as a liaison for Japanese-speaking vendors, customers, and internal staff, ensuring clear and professional communication. * Translate business documents and communications between Japanese and English as needed. * Coordinate logistics for shipments and assist with inventory tracking. * Support purchasing, invoicing, and data entry in coordination with the company's accounting and operations teams. * Assist in maintaining a professional and welcoming office environment. * Handle other duties as assigned in support of overall office efficiency and team goals. Required Qualifications: * Fluency in Japanese and English (verbal and written) is essential. * Minimum 2 years of administrative or office support experience, preferably in a logistics, distribution, or international business environment. * Proficient in Microsoft Office Suite (Word, Excel, Outlook). * Strong organizational and time management skills. * Excellent communication skills and cultural sensitivity when dealing with international partners. * Ability to work independently and as part of a collaborative team. Preferred Qualifications: * Prior experience in seafood, food distribution, or import/export operations. * Familiarity with ERP or inventory management systems. Why Join Us: * Be part of a growing, reputable company with deep roots in the Pacific and strong international ties. * Use your language skills to build bridges between cultures and businesses. * Competitive compensation and benefits package. * Supportive team environment with opportunities to grow. How to Apply: Please submit your resume and a brief cover letter highlighting your bilingual experience and relevant skills. We look forward to hearing from you! *

Job Description Position Summary: The role involves providing clerical and administrative support to the EHS Department. Responsibilities include assessing and prioritizing inquiries, tracking and improving administrative workflow, and staying updated on procedural changes to inform the administrative team. Position Responsibilities/Duties: • Independently provide advanced-level administrative support to the Health & Safety Department, including maintaining the Department's electronic calendaring, monitoring off-site notifications, and overseeing document logs, staff certifications, and conference attendance. Schedule and attend meetings as needed, support H&S Department Head and managers, and follow up on outstanding items., • Support recruitment activities by scheduling interviews and communications., • Assist BioSafety, Ventilation, Ergo, Illness & Injury, and Divisional Safety Coordinators with scheduling, meeting minutes, maintenance requests, funding recharge activities, and general customer support., • Provide administrative support to the Division's Training Program, including instructor and conference room support, scheduling, coursework crediting, handout preparation, file maintenance, and customer inquiries., • Manage administrative requests through the EHS Administrative Help Desk application., • Handle mail and package reception, light housekeeping, office supplies, and copier/printer consumables., • Support staff on-boarding and off-boarding procedures, • Use advanced computer skills (Word, Excel, PowerPoint, Google Suite, Smartsheet) for correspondence, documents, reports, memos, and editing of drafts, including sensitive information. Perform filing and archiving., • Provide backup for Health Services Clinic Reception, Travel & Procurement processing, and Training Group website updates., • Communicate effectively with internal and external contacts, assessing inquiries and requests to ensure timely and appropriate action. Anticipate and resolve administrative issues., • Interact with EHS administrative staff in meetings and on teams for process improvement and knowledge exchange Required Skills: • Minimum six years of relevant administrative and clerical experience, with the ability to work under minimal supervision., • Proven experience in independently managing a wide range of administrative tasks in a dynamic environment., • Excellent customer service skills, especially in complex organizations, including excellent verbal and written communication skills for effective interaction with a wide range of personnel., • Ability to analyze and address customer, operational, and administrative needs to meet deadlines and milestones., • Advanced computer skills in Microsoft Word, Excel, PowerPoint, Google Suite, Smartsheet, Zoom, and other necessary software; proficient in Internet research., • Ability to quickly learn administrative support policies and systems (DOE, UC, LBNL, FMS, Cognos)., • High attention to detail and accuracy in work products, • Ability to remain calm, exercise sound judgment, and handle sensitive issues discreetly., • Willingness to work occasional overtime., • Capability to meet the physical requirements of the position, including sitting and performing computer-related tasks for up to 8 hours per day.

Job Description OVERVIEW: The Program Assistant assists in providing our clients with a safe environment so they can begin addressing aspects of their lives in a peaceful setting. The Program Assistant is a frontline worker responsible for maintaining the safety, integrity, and security of the extended recovery program. The Program Assistant documents all daily activities and carries out administrative functions to support the program and its overall operations. DUTIES AND RESPONSIBILITIES: • Perform all duties according to policy and procedure and our philosophy of care, • Ensure all program participants breathalyze when entering the program facility., • Ensure accurate documentation of participant entry and exits from the facility., • Monitor participant work, school, and pass schedules and reconcile schedules with participant entry/exit log., • Report all rule violations to case managers., • Document, inform, and report all incidents and daily activities that occur during shift., • Stay engaged and responsive to maintain a safe, secure, responsive, inclusive, and non-discriminatory environment for clients., • Maintain appropriate, professional, and ethical boundaries always with clients., • Be punctual, flexible, and reliable., • Answer the main facility telephone, take messages, and/or direct callers as appropriate., • Facilitate medication observation according to policy and procedure., • As directed or when reasonable suspicion exists, support searches in the residence for contraband including alcohol, drugs, drug paraphernalia, and various other non-permitted items., • Ensure clients are dressed appropriately while moving through the facility, are not in restricted areas, and are wearing their identification badge and colored lanyard., • Observe and report violations of house rules and procedures., • Distribute sorted client mail as outlined in procedure., • Perform regular and regular security and wellness checks throughout the facility and throughout the shift., • Administer urine analysis testing and breath alcohol testing for clients., • Adhere to privacy and integrity protocols of clients and their sample(s)., • Assist in emergency disaster responses, emergency drills, and actual emergencies at the extended recovery facility., • Respond to any emergency by calling appropriate first responders (police, fire department, ambulance, etc.) and notifying the Program Director and Program Manager., • Respond to calls for assistance from other departments of the Center to prevent interference or disruption to operations., • Assist in the admissions and exits of clients as directed by the Program Director or Program Manager. QUALIFICATIONS: Required: • Written and Verbal command of the English language., • First Aid and CPR certification (within first 14 days of employment – company provided)., • Food handling certification (within first 14 days of employment – company provided)., • Overdose prevention certification (within first 14 days of employment – company provided)., • Tuberculosis clearance (within first seven days of employment)., • Proficiency with Microsoft Office and Modern Office Equipment., • Integrity to handle sensitive information in a confidential manner., • Excellent organizational skills and ability to multi-task with follow-through., • Valid CA Driver License and completion of organization’s driver safety training within introductory period., • Experience and ability working successfully with issues of substance abuse, mental illness, and other potential barriers to self-sufficiency., • Bilingual in Spanish preferred., • Knowledge of co-occurring disorders and trauma informed environment. PHYSICAL REQUIREMENTS: • Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead., • Ability to a lift up to 25 lbs., • Ability to operate telephone., • Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis. EQUIPMENT USED: • Modern Office Equipment and Relevant Software ADA Statement: Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army: Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will: Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Job Description OVERVIEW: To assist in the transport of SF Harbor Light shelter clients to medical and case worker appointments to different services and agencies throughout San Francisco County. The Program Assistant assists in providing our clients a safe environment so they can begin addressing aspects of their lives in a peaceful setting. The Program Assistant is a frontline worker responsible for maintaining the safety, integrity, and security of the Center always. The Program Assistant documents all daily activities and carries out administrative functions to support the program and its overall operations. DUTIES AND RESPONSIBILITIES: • Drive to donation pick-ups, supply runs, and transporting clients to appointments, • Assist with loading and unloading handicapped clients into ADA-accessible vehicles, • Organize inventory data, prepare reports, conduct vehicle inspections, • Observe all persons entering and exiting the building, • Document, inform, and report all incidents and daily activities that occur during the shift, • Maintain a safe, secure, responsive, inclusive, and non-discriminatory environment for clients, • Answer the telephone, take messages, and direct callers as appropriate, • Facilitate medication observation according to policy and procedure, • Support searches in the facility, dormitories, and individual(s) for all alcohol, drugs, drug paraphilia, contraband, and program violations including food and electronics, • Enforce house rules, procedures, and protocols for clients, • Distribute sorted client mail, • Regular security and wellness checks throughout the facility and the shift, • Assist the program department clinical staff in administering U.A. (Urine Analysis) test(s) and/or Breathalyzer for program participants, • Assist in emergency disaster responses and emergency drills, • Respond to all unusual incidents and notify all required staff, • Respond to calls for assistance from other departments of the Center, • Assist in the admissions and exits of clients, • High School Diploma or equivalent (required), • CA driver’s license (required), • First Aid and CPR certification (within first fourteen days of employment – company provided)., • Tuberculosis clearance (within first seven days of employment – company provided), • Experience working with issues of substance abuse, mental illness, and other potential barriers, • Integrity to handle sensitive information in a confidential manner, • Excellent organizational skills and ability to multi-task, • Bilingual in Spanish (preferred), • Ability to work with a highly diverse population Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army: Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will: Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Job Description Join us at Gradient, where our purpose is to revolutionize home comfort while championing environmental sustainability. Our mission is to combat the escalating challenge of climate change by redefining how homes are heated and cooled. Today, the environmental impact of heating and cooling systems surpasses that of the entire transportation sector, and without intervention, this trend is set to escalate drastically. At Gradient, we believe that ensuring comfortable living spaces shouldn't come at the cost of our planet. We envision a future where every individual can enjoy the luxury of a comfortable home without contributing to carbon emissions. Our high-efficiency, low-carbon heat pump is just the beginning of our journey toward fully decarbonizing buildings. By joining Gradient, you'll be at the forefront of a movement to make sustainable living accessible to all, ensuring healthier communities and a brighter, greener future. This role is required to be onsite in our San Francisco HQ 5 days per week. The estimated salary for this role is $70,000 to $80,000 USD per year + equity. An individual's compensation will vary on a number of factors including but not limited to geography, skills, education, experience and unique qualifications where applicable. Overview: We are looking for a highly organized, proactive, and friendly Office Manager / HR Coordinator to be the backbone of our San Francisco headquarters. This hybrid role requires a full-time onsite presence and is essential for ensuring a smooth and productive office environment while providing critical support to the Human Resources function. You will be the go-to person for everything from keeping the office running seamlessly to supporting our employees with HR, payroll, and benefits needs. Responsibilities: Office Management & Facilities • Office Operations: Manage the day-to-day functions of the San Francisco office, ensuring it is a clean, organized, and welcoming environment for all employees and visitors., • Vendor Management: Coordinate and manage relationships with all office service vendors (e.g., cleaning, catering, utilities, security, equipment maintenance, and IT support)., • Facilities Coordination: Act as the primary point of contact for building management for maintenance, repairs, and facility-related issues, ensuring immediate onsite resolution when necessary., • Inventory & Supplies: Manage office supply and kitchen inventory, ordering, and stocking, ensuring cost-effective purchasing decisions and maintaining organized physical storage., • Mail & Shipping: Oversee incoming and outgoing mail, shipments, and logistics., • Event Planning: Plan and execute internal employee events, team lunches, and company-wide meetings (both in-office and off-site)., • HR Administration: Assist the HR Manager with various administrative tasks, including maintaining accurate employee records (physical and digital), filing, and data entry., • Onboarding & Offboarding: Coordinate the in-person new hire onboarding experience, including preparing welcome kits, physically setting up workstations, managing necessary paperwork, and assisting with offboarding logistics., • Payroll Support: Serve as a key administrator for the payroll process, including collecting and verifying timesheets, processing new hire and termination paperwork, and coordinating with the HR Manager to ensure accurate and timely payroll execution., • Benefits Administration: Assist with the administration of employee benefits programs (health, dental, vision, 401k), including enrollment, status changes, and answering general employee benefits questions., • Compliance: Support the HR Manager in maintaining compliance with federal, state, and local employment laws, including posting required notices and assisting with audits., • 2+ years of experience in an Office Manager, HR Coordinator, Administrative Assistant, or similar role, preferably within a fast-paced startup or technology environment., • Must be able to work full-time, onsite at the San Francisco headquarters., • Proven experience managing office facilities, vendor relationships, and budgets., • Familiarity with HR processes, including new hire onboarding, benefits administration, and basic employment compliance., • Experience or strong working knowledge of HRIS platforms., • Excellent organizational and time management skills with a strong ability to manage multiple priorities simultaneously., • Exceptional communication (written and verbal) and interpersonal skills., • High degree of integrity, discretion, and professionalism when handling confidential information., • A bachelor's degree in Business Administration, Human Resources, or a related field., • Equity, • Medical/vision/dental/life/disability insurance, • 401k, • Paid parental leave, • Professional Development Stipend, • Commuter benefits Gradient is an equal opportunity employer. We do not make hiring or employment decisions on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status, or genetic information, in compliance with applicable federal, state and local law.

Job DescriptionWe are seeking a Mortgage Admin Assistant to join a growing financial institute in San Diego. This person will be responsible for supporting Loan Coordinators, answering and directing calls, data entry, filing, and office administration work. The ideal candidate will have 1+ years of experience, mortgage loan knowledge and excellent communication and organizational skills. Apply now for consideration! Responsibilities: • Providing real-time scheduling support to Mortgage Loans Coordinators by booking appointments and preventing conflicts., • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations., • Screening phone calls and routing callers to the appropriate party., • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research., • Maintain polite and professional communication via phone, e-mail, and mail., • Anticipate the needs of others in order to ensure their seamless and positive experience., • Working alongside the Mortgage Loan Coordinator to assist with loan processing, • Ensure all leads and clients are entered into the database, • Other duties as needed. Requirements: • Associate degree in related field., • Prior administrative experience., • Excellent computer skills, especially typing., • Attention to detail., • Multilingual may be preferred or required., • Desire to be proactive and create a positive experience for others., • Encompass software experience is a plus but not required, • Mortgage Loan Services experience is a plus

Job Description We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Apply and include your resume today to become part of the team! Compensation: $40,000 Responsibilities: • Plan community events to market the company and increase brand awareness, • Purchase office equipment when appropriate, • Improve skill sets through employee development programs, • Plan office events and schedule arrangements for travel if necessary, • Produce progress reports and present to the team on a regular basis Qualifications:, • Display excellent written, problem-solving, and verbal communication skills, • Proficient in basic computer software and can quickly learn to use new programs, • Proven track record of completing projects on time in an orderly manner, • High school diploma or GED required, some college experience preferred, • Customer service, bookkeeping, or administrative experience is preferredAbout Company Boggs Capital Group is a modern mortgage company built on integrity, education, and service. Founded 2021, our mission is to empower individuals and families with the knowledge and confidence to navigate the mortgage process and achieve sustainable homeownership. We believe that financial literacy changes lives — and we’re dedicated to bridging the gap between opportunity and understanding. Whether guiding first-time buyers or seasoned investors, our team operates with transparency, compassion, and a relentless drive to serve our community. At Boggs Capital Group, we don’t just close loans — we build trust, elevate confidence, and help clients create lasting financial freedom through real estate.

Job Description Lao Family Community Development, Inc. (LFCD) is a community development non-profit agency established in the City of Richmond in Contra Costa County in 1980. Today Lao Family has expanded its operations and service footprint to two additional counties including Alameda and Sacramento. LFCD’s headquarter office is in Oakland, CA. It delivers programs and services from 7 locations in 35 languages. The agency provides both community development real estate facilities and a diverse array of workforce, education, and human service that directly support predominantly low-income US born high barrier families and individuals, refugees, immigrants, transitional age youth, seniors and other special populations such as individuals with disabilities. Job Summary: Under the direction of the Site Supervisor, the Program Assistant will support the efficient operation of programs and initiatives across the organization. The ideal candidate will provide administrative, logistical, and communication support to ensure smooth day-to-day activities and contribute to the success of various projects. This role requires strong organizational, multitasking, and communication skills, along with computer proficiency. Roles and Responsibilities: • Provides administrative and programmatic support as needed., • Receives, sorts, analyzes, and summarizes material for the preparation of case files; reports; and maintenance of records., • Prepare advanced word processing, spreadsheet, and presentation documents as assigned including manuals, brochures, reports, and PowerPoint presentations., • Assist in the development and implementation of quality assurance/quality improvement measures, • Work with the management team to develop and implement high-quality events, programs, and services to Lao Family participants. This includes activities such as evening and weekend social events, job fairs, educational workshops, and large-scale community collaborations., • Ensure compliance of policies and procedures in all LFCD programs., • Assist program participants with available LFCD services, • Serve as a liaison with other programs or offices to accomplish program objectives, • Carefully prepare documented correspondence, assessment reports, case records, program information and related documents to ensure program activities comply with program requirements., • Participate in the development of outreach programs and materials for the public and service providers, • High School Diploma required., • 1 year of customer service experience required., • Experience working with sensitive needs populations including but not limited to low income, unhoused, unemployed, youth, English as a second language, women and children, etc., highly desired., • Bilingual in Dari or Pashto preferred., • Self-starter, ability to work with minimal supervision; excellent communication, multi-task, community relations, networking and public speaking skills., • Demonstrated ability to work with families, women, and children and without discrimination towards peoples of diverse cultures, races/ethnicities, socio-economic positions, ages, religions, genders, physical/mental challenges/disabilities and sexual orientations., • Understand, explain, and apply complex local, state, and federal regulations, policies, and procedures., • Able to travel to meet with service providers and participants; ability to work independently as well as part of a team; must have a flexible schedule on some evenings and weekends., • Proficient computer skills in MS Word, Excel, Power Point, database management and internet explorer., • Must have a valid California Driver License, clean DMV record and proof of current auto insurance and registration; must pass background check. To Apply: Submit your cover letter and resume. This position is open until filled and may be closed at any time. Lao Family Community Development Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age (over 40), disability status, protected veteran status or any other characteristic protected by law. LFCD is compliant with the Fair Chance to Compete for Jobs Act of 2019 and the Americans with Disabilities Act of 1990 (ADA).

Job DescriptionDescription: Job Summary: Circle of Friends seeks a highly motivated and meticulous Assistant Director to become an integral part of our team. The Assistant Director shall provide comprehensive support to the Director and instructional personnel in the administration of school operations, ensuring a secure and supportive milieu for students and their families. This position entails sustained enrollment management, proactive family engagement, and rigorous adherence to all applicable regulations, policies, and protocols. Key Responsibilities: • Provide operational support to the Director in daily administrative functions., • Conduct prospective family tours of the educational facility., • Oversee student enrollment processes and facilitate family intake procedures., • Offer assistance to teaching staff with classroom management and curriculum delivery., • Enforce strict compliance with all organizational regulations, policies, and procedures., • Ensure the maintenance of a secure, hygienic, and welcoming atmosphere for students and families., • Perform needs assessments to identify and address family support requirements., • Maintain meticulous and accurate record-keeping and reporting for all State-funded programs., • Superior communication and interpersonal proficiencies., • Demonstrated experience within educational settings or child care environments is highly preferred., • Thorough understanding of state regulations and policies pertinent to school administration., • Proven capacity for collaborative work as a member of a cohesive team., • Unwavering dedication to establishing and maintaining a safe and inclusive environment for all families. We invite applications from individuals who possess a profound commitment to education and community involvement for this esteemed appointment. Requirements: Job Requirements: -AA or BA degree or higher degree in Child Development, Sociology, Psychology, Social Welfare, or a related field -Site Supervisor Permit or Higher -Bilingual in Spanish/English preferred -One or more years of experience working with subsidized programs -Knowledge of CDE and CDSS eligibility guidelines and processes for enrollment under the CCTR and CSPP programs -Possession of a valid California driver's license and current personal vehicle insurance -Strong organizational and multitasking abilities

Job Description About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing schedules to optimize workflow. The ideal candidate will handle a variety of clerical tasks including correspondence, data entry, and document management, contributing to the overall productivity of the organization. By maintaining organized records and coordinating office activities, the Administrative Assistant helps create a professional and welcoming atmosphere for both staff and visitors. Ultimately, this role supports the team by anticipating needs, solving problems proactively, and enabling leadership to focus on strategic priorities. We are a fast-paced multi-specialty group looking to add a administrative assistant to join our admin team. Minimum Qualifications: • High school diploma or equivalent required, associate’s degree or higher preferred., • Proven experience as an administrative assistant or in a similar administrative role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Experience with office management software such as Microsoft Teams, SharePoint, or Google Workspace., • Basic knowledge of bookkeeping or accounting principles., • Familiarity with project management tools like Asana, Trello, or Monday.com., • Ability to handle confidential information with discretion and professionalism., • Manage and organize daily office operations including scheduling meetings, coordinating calendars, and arranging travel logistics., • Prepare, proofread, and distribute correspondence, reports, and presentations with attention to detail and accuracy., • Serve as the primary point of contact for internal and external communications, responding promptly to inquiries and directing them appropriately., • Maintain and update filing systems, databases, and records to ensure information is current and easily accessible., • Assist with the preparation of invoices, expense reports, and other financial documentation as needed., • Support event planning and coordination for company meetings, conferences, and team activities., • Order and manage office supplies inventory to ensure resources are available and budgeted effectively., • Collaborate with team members to streamline administrative processes and improve overall office efficiency., • Prepare meeting agendas, take minutes and distribute documentation. The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing daily administrative tasks efficiently, including document preparation and calendar management. Effective communication skills enable the Administrative Assistant to interact professionally with colleagues, clients, and vendors, ensuring clear and timely information exchange. Multitasking and prioritization skills are used daily to handle competing demands and deadlines without compromising quality. Preferred skills like familiarity with project management and office collaboration tools enhance the ability to coordinate team efforts and streamline workflows. Additionally, discretion and professionalism are critical when managing sensitive information and supporting leadership in a dynamic work environment. Monday thru Friday 8-5. Occasional Saturday.

Job DescriptionBenefits: • Opportunity for advancement, • Paid time off Benefits Servpro of Cerritos offers: • Competitive compensation, • Benefits, • Career progression, • Professional developmentAnd more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities • Perform fundamental daily administrative tasks to assist the office team, • Coordinate crew and job scheduling, • Perform detailed and accurate data entry, • High school diploma/GED (preferred), • Must be knowledgeable in Microsoft Office, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Job DescriptionSummary The administrative assistant assists Case Managers as needed with a variety of administrative duties. Duties including, but not limited to such as performing, compiling, and maintaining records of business transactions and office activities in close coordination with other staff members. Responsibilities and Duties Responsibilities may include the following: • Types and sends general office correspondence, letters, and forms, • Provides general administrative support to the Case Managers, including screening and directing phone calls, calendar, phone calling, and travel, • Performs general information research as assigned and summarizes it in verbal and/or written form, • Performs routine case management tasks assigned by the Case Manager, including scheduling patient appointments, arranging for associated needs such as transporta-tion and translation, and submitting authorization forms, • Enters and maintains case data in databases and other office software and transfers information among programs, including prepopulating reports, • Organizes travel and service arrangements and other engagements and communicates with service providers, • Documents in writing all work activities and time required to perform them, • Communicates effectively via phone, e-mail, or fax with company personnel, vendors, customers, and clients, • Notifies management staff of any issue related to quality of service provided or legali-ties Education and/or Experience: • High school education, • Prior computer experience, • Ability to read, analyze, and interpret information, • Ability to effectively present information and respond to questions from customers and managers regarding the case management process, • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, • Ability to organize and evaluate workload and prioritize projects, • Ability to meet deadlines, • Ability to complete multiple, simultaneous projects with accuracy and efficiency, • Ability to problem solve While performing the duties of this job, the employee regularly is required to sit and talk or hear. The employee occasionally is required to stand and walk. The employee frequently is required to use hands to finger, handle, or feel and to reach with hands and arms. The employee occasionally is required to stoop, kneel, or crouch. The employee occasionally must lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision (clear vision at 20 inches or less) and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. At Will Employment Employment at SCM Associates, Inc. is based on mutual consent, and both the employee and SCM have the right to terminate employment at will, with or without cause, with or without advance notice.

Job DescriptionSalary: $20-25 About StyleKorean StyleKorean Inc., operated by SILICON2 Co., Ltd., is a leading global distributor of Korean beauty products, offering a wide range of skincare, makeup, and beauty brands to international markets. Job Summary We are seeking a dedicatedAdministrative Assistantto support our team with daily office tasks, coordination, and efficient workflow management. This role is essential in ensuring smooth business operations and assisting various departments in achieving their goals. Location:Buena Park, CA Key Responsibilities: • General Office Tasks:, • Perform general clerical duties, including filing, data entry, and document preparation., • Handle incoming calls, emails, and correspondence., • Maintain office supply inventory and place orders as needed., • Assist with scheduling meetings, coordinating travel, and organizing office events., • Process invoices, payments, and assist with basic bookkeeping tasks., • Set up and configure computers, printers, and other office equipment, and assist with basic technical issues and troubleshooting., • Building Operation & Maintenance:, • Coordinate with vendors for cleaning, security, and facility services., • Ensure office equipment is functioning properly and arrange for repairs when necessary., • Monitor building safety and compliance with office policies (e.g., fire safety procedures, emergency exits)., • Support workplace health and safety initiatives., • Qualifications:, • High school diploma or equivalent (Associates degree preferred)., • Basic understanding of the office environment and maintenance procedures., • Strong attention to detail and organizational skills., • Strong communication skills, both written and verbal., • Ability to handle sensitive information with confidentiality and discretion., • Excellent time management and multitasking abilities., • Proficiency in Microsoft Office and common office applications., • Previous experience in an administrative or office support role., • Must be legally authorized to work in the United States, • Background check required after a conditional offer is made, in accordance with applicable laws, • Preferred Qualifications:, • Bilingual in Korean and English is preferred, as this role involves communication with our Korean-speaking headquarters, clients, and vendors. Schedule • Business hours: 8:30 AM 5:30 PM (1-hour lunch), Monday to Friday Full-Time Employee Benefits: • Health Insurance for the employee is paid 100% by the Company, including vision & dental (PPO), • 12 days of paid time off (PTO) in the first year, with annual increases based on tenure, • Paid Holidays, • 401 (k) with company matching, • Year-end Discretionary Bonus, • Employee discounts, • Catered lunch provided Equal Employment Opportunity StyleKorean Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected under applicable law. Legal Authorization & Background Check Applicants must be legally authorized to work in the United States. Employment sponsorship is not available for this position. Any employment offer is contingent upon successful completion of a background check, conducted in accordance with applicable laws. Accessibility StyleKorean Inc. will provide reasonable accommodations to applicants with disabilities throughout the recruitment process, as required under applicable law. We sincerely appreciate all applications; however, only candidates selected for further consideration will be contacted.

Job DescriptionPosition Title: Administrative Assistant Location: San Jose Type: Full-Time | 30-40 hrs/week (Tuesdays–Sunday) Compensation: $25–$30/hour (Based on experience) Benefits: Health Insurance | 401K | Paid Sick leave | Growth Opportunities in Education Sector Position Summary Think Academy is looking for a highly motivated and service-oriented Front Desk to oversee daily office functions, manage front desk operations, and support team operations. This is a mission-critical role that connects parents, students, and staff, ensuring seamless communication and exceptional customer experience. This role is ideal for someone who thrives in a fast-paced, education-focused environment and is ready to grow into broader operational leadership. Key Responsibilities🛠️ Administrative & Operational Support • Manage day-to-day office administration: purchases, reimbursements, supply inventory, and workspace organization., • Coordinate logistics for classrooms and facilities, ensuring smooth operations across multiple locations., • Support backend operational needs such as equipment maintenance, environment upkeep, and scheduling. 👥 Front Desk & Customer Communication, • Lead and coordinate a small front desk team, ensuring professionalism, and consistent service standards., • Serve as the first point of contact for parents and visitors—resolving escalations and ensuring satisfaction., • Support consultation and onboarding of new families, explaining programs, policies, and scheduling logic., • Help improve front desk SOPs, service scripts, and customer feedback loops. 📚 Academic & Campus Support, • Coordinate classroom usage, resolve schedule conflicts, and support teacher and student logistics., • Assist with new campus site setup and operational readiness., • Monitor student attendance, teacher class reports, and ensure post-class procedures are completed., • Support seasonal programs (e.g. camps, competitions, or open houses) as part of the core delivery team. Qualifications • Strong communication and interpersonal skills; calm under pressure and responsive in fast-paced environments., • Capable of leading a team and coordinating cross-functional work., • Highly organized, detail-oriented, and proactive in solving problems., • Experience in administrative, customer service, or educational support roles will be a plus, • Bilingual (English + Mandarin) is required., • Availability to work weekends and evenings during program periods is required. What We Offer, • A leadership role in one of the Bay Area's fastest-growing education brands., • Structured development path toward Campus Operations Manager or Academic Services Lead., • The opportunity to work closely with experienced educators and school operators., • A mission-driven culture that values student outcomes, customer experience, and team growth.

Job Description Administrative Assistant - Clinical Services Starting Salary Range: $47,618 - $57,141 GGRC is looking to hire a Administrative Assistant to provide support to the Manager, Clinical Services, compile required documents for appeals, and general and medical administrative direction for the department as a whole. Responsibilities: • Department Support, • Provide administrative support within the department by taking initiative, anticipating needs and carrying out projects in a timely manner within delegated scope of authority., • Establish, maintain, and update files, databases, records and/or other documents develops, maintains and performs routine analyses and calculations of data for internal reports., • Compose and prepare highly specialized correspondence, • Serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems., • Respond to internal and external inquiries by phone, email, and in person and redirect as necessary, • Compile and prepare documents for appeals, state level fair hearing for eligibility, discussion with attorneys and judges, other legal issues such a subpoena for records and court ordered evaluations, • Assists manager and staff in problem solving, project planning, and development and execution of stated goals and objectives., • Attend meetings as assigned; may prepare, edit, and distribute agendas and/or minutes of meetings., • Schedule and coordinates meetings, events, appointments, and/or other similar activities for supervisor., • Maintain files and confidential material for the Director, Clinical Services, • Coordinate clinical service unit activities and staff schedules, • Clinical Administration, • Perform assigned functions in processing documents for final approval, • Collect information for data, compile reports in support of assigned projects and research activities, • Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3), • Coordinate authorization and payments for amniocentesis (medical procedure used in prenatal diagnosis of chromosomal abnormalities and fetal infections, and also used for sex determination), • Review and process requests for medical consent, • Track completion of eligibility reports from clinical staff, • Prepare and finalize specialized assessment medical and psychological reports when necessary, • Prepare and maintain files for personnel supported Mortality Review Committee, • Maintain and coordinate registration conferences for continuing education for staff, and make necessary travel arrangements, • Assist other members of the Management Advisory Committee (MAC) as requested, • Act as a backup support to Executive Administrative Assistant and Administrative Assistant-Regional Center Services as needed, • Participate in special projects, and assist with additional duties or tasks, as assigned, • Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Requirements Education/Experience • College education or equivalent, • Creative Problem Solving, • Customer service orientation, • Organizational skills, • Time management, • Attention to detail, • Adaptability, • Collaboration/teamwork, • Self direction, • Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation, • Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner, • Ability to operate basic office equipment, including scanners, copiers, faxes, phones, • Intermediate knowledge of MS Word® (e.g. tables, mail merges, form creation), MS Excel® (e.g. Pivot tables, Lookup graphing), MS PowerPoint®, MS Outlook® (e.g. group list management, multi-calendar management), • Ability to use internal records system, • Ability to type 60 wpm What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Job Description Office Assistant - Fiscal Starting Salary Range: $42,193 - $50,632 GGRC is looking for a Office Assistant to support our Fiscal Services Department. This role will be based out of our office in San Francisco. Responsibilities: • Provides administrative support to the different sub units within the Fiscal Department, • Coordinate and Schedule meetings as needed, • Answer and direct inquires to the right team as needed, • Act as point of contact for internal and external customers, • Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.), • Assist with event and activity coordination for Fiscal Services, • Assist with filing and maintaining Fiscal Files for audit purposes, • Assist with packing, organizing, log files to an outside storage facility as needed, • Generate routine and ad hoc reports as needed., • Generate reports, create tables, mail merges, pivot tables and look ups, • Order and manage supplies for the Fiscal team, • Provide assistance with fiscal related projects and initiatives as assigned by Fiscal Manager., • Assist in the development and implementation of forms and processes., • Other duties and tasks as assigned by the Fiscal Manager and Supervisors., • Perform filing, filing maintenance, and file purging duties, • Prepare/analyze reports, • Prepare information for internal audit and state audits, • Communicate and resolve issues with vendors, staff, and management, • Interact with and assist other internal units Education • High School certification. Bachelor’s Degree is preferred., • Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation, • Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner, • Ability to work with all levels within the organization, • Ability to operate basic office equipment, including scanners, copiers, faxes, phones, • Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications, • Excellent customer service skills, • Ability to build collaborative partnerships, • Accuracy and Accountability, • Strong organizational skills with exceptional attention to detail and accuracy, • Provide team with direction and purpose focused on quality, efficiency and client outcomes, • Successful implementation through follow-up and project management, • Problem identification and analysis; analytical thinking, • Self-direction and initiative, • Flexibility and Adaptability, • Ability to Prioritize, • Time management, • Collaboration/teamwork, • Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Job DescriptionDescription: GENERAL STATEMENT OF FUNCTIONS The Program Assistant supports the Program Manager in the daily operations of CIS programs, contributing to the management of staff, program activities, documentation, and program quality. This role ensures compliance with established policies, procedures, service delivery expectations, and regulatory guidelines while providing guidance to assigned staff. SPECIFIC DUTIES AND RESPONSIBILITIES • Ensures quality in service delivery and adherence to all program policies, procedures, and standards., • Supports the Program Manager in budgetary and management decision-making processes., • Assists in scheduling, coordinating, and monitoring program activities., • Reports urgent matters regarding staff, clients, or program operations to the Program Manager immediately., • Provides day-to-day oversight and guidance to assigned staff; may provide input to the Program Manager on performance evaluations., • Ensures compliance with safety protocols and maintains a safe environment for staff and clients, including individuals with special needs or vision/hearing impairments., • Ensures all assigned facilities and equipment are maintained in safe working condition., • Reconciles petty cash and disburses petty cash as approved by the Program Manager., • Assists in maintaining accurate attendance records, mileage logs, and budget-related documentation., • Monitors program progress and prepares routine reports and summaries as required., • Liaises with EXCEED programs, funding agencies, and other partners as assigned., • May act as the liaison for client contact coordination., • Performs other related duties as assigned. Requirements: QUALIFICATIONS, EDUCATION & EXPERIENCE • Must be 21 years of age or older., • Department of Justice fingerprint clearance required., • Current First Aid/CPR certification (or ability to obtain)., • Valid California Driver’s License with acceptable driving record., • Minimum state-required automobile insurance., • High school diploma or equivalent required; additional coursework in human services preferred., • One (1) year of experience working with individuals with developmental disabilities, human services programs, or equivalent., • Ability to maintain accurate records, client attendance logs, and required documentation., • Ability to sit, stand, and walk for extended periods., • Dexterity to handle documents, equipment, and reporting requirements., • Ability to lift/carry up to 25 lbs. and maintain balance while navigating busy work areas., • Ability to interpret and communicate instructions clearly to staff and implement program procedures., • Strong understanding of programs serving individuals with developmental disabilities., • Ability to prepare reports, summaries, and documentation with strong organizational and time-management skills., • Ability to understand financial/production reports, track sales or purchases, and reconcile cash when required. Reports directly to the Program Manager SUPERVISES • Community Instructors (as assigned), • Monday through Friday, 7:30 a.m. to 4:00 p.m. (may vary based on program needs)

Job DescriptionDescription The Medical Billing Administrative Assistant will be responsible for clerical duties. This person will be working in a fast-paced environment where they will be expected to display strong customer service and communication skills to properly assist patients. This is an in-person position. Responsibilities: • First point of contact interacting with patients and Insurance Health Plans over the phone, • Handles a high volume of incoming calls., • Schedules patient visits and procedures for multiple hospitals and outpatient centers which involves coordinating and adhering to many departments and their clinical protocols., • Responds to questions and concerns and directs them to appropriate location or department., • Provides on-going communication with clinical staff regarding real-time patient status., • Collaborates with medical staff and their associates to optimize efficiency and effectiveness in scheduling., • Order Medical/DME Supplies to be delivered to patients' home upon MD Orders, • Multitasks between several different technology systems to complete functions., • Collects and enters all necessary demographic, clinical, billing and insurance information from patients or responsible parties, • Communicates effectively with physicians and physician staff, ancillary departments, nursing units and patients., • Handling mail and other correspondence Requirements: • High School Diploma or GED, • At least one year of medical scheduling, front desk or billing experience, • Working knowledge and experience with medical terminology, • Attention to detail, • Excellent customer service skills exhibiting good oral and written communication skills, • Ability to multi-task and navigate between multiple computer systems simultaneously, • Ability to handle a large volume of incoming calls, • Highly self-motivated and directed with the ability to solve problems, • 1-2 Years of experience, • Health, Dental, Vision Insurance, • Generous 401 K plan, • Paid time off Skilled Wound Care is proud to be Certified™ by Great Place to Work® for the 3rd year in a row. The prestigious award is based entirely on what current employees say about their experience working at Skilled Wound Care. This year, 95% of employees said it's a great place to work – 39% higher than the average U.S. company. Skilled Wound Care will ask all candidates to perform pre-employment confidential DiSC testing and appropriate relevant skills testing prior to hiring. Skilled Wound Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information.

Job DescriptionDescription: Company Overview: Vividion is a next generation biotechnology company based in San Diego that is leveraging its proprietary chemical proteomics platform to conduct proteome-wide footprinting of drug-protein interactions with unprecedented breadth and precision. Our technology allows us to screen, identify and optimize novel drugs that selectively bind virtually any protein, including proteins previously considered “undruggable”. Our pipeline and emerging programs reflect a matured and productive platform capable of delivering first in class drugs utilizing novel mechanisms of action (allosteric inhibitors, protein-protein interaction inhibitors, functional activators, degraders etc.) against undruggable targets in the oncology and immunology space. We prize scientific excellence, creativity, team players and we are committed to continued innovation. We have worked hard to create a collaborative and dynamic work culture where your ideas and discoveries are valued and will have an impact. We are growing and there are opportunities for mentorship and career progression. Vividion has been recognized as a Top Workplace by The San Diego Union-Tribune from 2022 to 2025. Job Summary: Reporting to the Executive Assistant, this role provides essential administrative and operational support to senior leadership and contributes to maintaining an efficient, well-organized workplace. In addition to executive support, this position will manage key workplace operations to help ensure a productive and welcoming environment for employees and visitors. Requirements: Essential Duties and Key Responsibilities • Meeting & Event Coordination: Schedule and organize internal and external meetings, including reserving conference rooms, preparing agendas, supporting AV/VC setup, and coordinating catering needs., • Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, and transportation, ensuring timely and accurate logistics., • Communication: Serve as a primary point of contact for supported leaders, responding to internal and external inquiries with professionalism and discretion., • Collaboration: Work closely with the Executive Assistant to the CEO to provide coordinated C-suite support, ensure appropriate coverage, and assist with special projects., • Workplace Experience: Help maintain office spaces, conference rooms, and shared areas to ensure they remain clean, organized, and functional., • Vendor Coordination: Communicate with building management and external vendors (e.g., facilities services, office supplies) to support daily operations., • Bachelor's degree or equivalent experience in administrative support, office operations, or a related field., • 5+ years of experience in administrative, executive support, or office management roles; experience in biotech or pharmaceutical environments preferred but not required., • Proficiency with Microsoft Office 365 Suite (Outlook, PowerPoint, Word, Excel, SharePoint)., • Experience with video-conferencing tools (e.g., Zoom, Microsoft Teams)., • Experience using travel booking and/or expense management systems (e.g., Concur)., • Ability to manage confidential information with discretion., • Strong organizational and time-management skills, with the ability to prioritize multiple tasks., • Demonstrated problem-solving skills and ability to work independently and collaboratively., • Ability to build effective working relationships across various teams and levels. The anticipated base salary for this position ranges from $80,000 to $95,000 depending on relevant skills, competencies, experience, and education. In addition, this position is eligible for target bonus, long-term-incentives, 401k retirement savings plan with company match, and a comprehensive benefits package which includes medical, dental, vision, life, and disability insurance. EEO & Employment Eligibility: Vividion Therapeutics, Inc. is an equal opportunity employer. All applicants will receive consideration for employment without regard to disability or veteran status. Privacy Policy: The protection of your personal information is a commitment we take seriously. For information regarding our Privacy Policy (CA candidates) please visit .

Job Description Position Summary: The primary function of the AS is to provide clerical and administrative support to the home office. Serves as the first point-of-contact for the office, employees, referral sources, patients, and caregivers. Job Responsibilities: • Answer incoming calls and assist as necessary., • Serves as "in person" receptionist for all guests and front door traffic to the office., • Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials., • Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments., • Schedule travel arrangements including hotel, car and meal reservations as required., • Maintain master office location list as needed including phone #'s and points of contact., • Assist with meeting planning and development of special events and conferences as needed., • Provide clerical support to the Marketing Department and leadership team as needed., • Order plants/flowers as directed for bereavement and miscellaneous occasions., • Provides excellent customer service, along with a can-do, willing attitude., • Provides computer support and data entry, as needed., • Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Education: High School Graduate (College Preferred). * Experience: One-year general office experience preferred. Skills Required: * Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. * Transportation: Reliable transportation and valid and current auto liability insurance. * Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Compliance: • Acknowledge my obligation and agreement to fulfill those duties and responsibilities as set forth in the Code of Conduct and Compliance Policies and to be bound by these standards., • Certify that throughout my association with EH I will comply with the terms of the Code of Conduct and Compliance Policies., • Understand that violations of the Code of Conduct and Compliance Policies may lead to disciplinary action, including termination of employment.

Job DescriptionDescription: Circle of Friends is a privately owned child care center seeking to hire professionals to support our early care and education program. Our Core Values • Friendly and Fun Environment, • Respectful and Responsive Environment, • Integrity is at the core and woven in every aspect of our program, • Environments are welcoming, beautiful, and engaging, • Nurturing environment where children develop a sense of trust and security, • Dedicated to providing high quality care and education The Office Assistant, under the direction of the Site Director, performs a variety of clerical tasks related to the operation of an early care and education program and general clerical support for 2 location sites. Minimum requirements Must possess a high school diploma; must be at least 18 years of age; must have two (2) years of general clerical experience. Must have knowledge of correct English usage, spelling, vocabulary and perform mathematical calculations accurately; experience with computer, telephone techniques; and filing systems. Must have physical, fingerprints, and TB skin test. This position requires the ability to work in a busy environment. The Office Assistant works as a member of the school team, supporting the Program Director and teaching staff and performing specialized student services, record keeping, and varied support work. Student services record preparation and maintenance involves responsibility for major functions, maintenance of student database, enrollment, and withdrawal. Student services assignments require a full working level of understanding of the records maintained and the specialized automated database software programs used in the work. Summary of essential job functions: • Ability to analyze situations and apply specific rules and policies with good judgment., • Maintain confidentiality., • Ability to communicate effectively orally and in writing and excellent organizational skills., • Organize, monitor, and maintain all children and staff files (current and compliant with State and Federal regulations)., • Monitor & maintain Facebook and Instagram business pages., • Track and monitor children’s attendance., • Preparing all enrollment and hiring packets., • Coordinates visitors to the center., • Assist with the intake, registration, and recertification of all children and families., • Keeps inventory of office, classroom, and janitorial supplies., • Responsible for the monthly billing for Child Care and Preschool fees; and for the posting of fee payments., • Answer and direct incoming telephone calls; take messages for Site Director and Staff; answer a variety of questions that require a good understanding of the school’s operating procedures and policies; and greet and direct parents and the public., • Maintain a professional and positive image and cooperative relationship with parents, staff, and children., • Perform varied administrative support and secretarial work to assist the Program Director and professional staff, such as giving information that requires a thorough understanding of the functions of the office; scheduling meetings and appointments; compiling information for reports; maintaining specialized records, and using the records to generate a variety of documents; monitor processes of the office to ensure that deadlines will be met and that information needed to meet requirements is available and correct, serve as receptionist, screen calls and refer callers to appropriate person; listen to students and parents who have service requests, concerns, and complaints., • Keyboard forms, correspondence, and notices to parents and staff. Format and print a variety of computer reports., • Operate standard office equipment, make photocopies, and assemble documents. Operate computer terminal, and scanner to enter data, process text, and generate reports; prepare query lists and use printers to generate outputs; troubleshoot student database computer system., • Ability to analyze situations and apply specific rules and policies with good judgment., • Maintain confidentiality., • Ability to communicate effectively orally and in writing and excellent organizational skills., • Organize, monitor and maintain all children and staff files (current and compliant to State and Federal regulations)., • Monitor & maintain Facebook and Instagram business page., • Track and monitor children’s attendance., • Preparing all enrollment and hiring packets., • Coordinates visitors to the center., • Assist with the intake, registration and recertification of all children and families., • Keeps inventory of office, classroom, and janitorial supplies., • Responsible for the monthly billing for Child Care and Preschool fees; and for the posting of fee payments., • Answer and direct incoming telephone calls; takes messages for Program Director and Staff; answer a variety of questions which require a good understanding of the school’s operating procedures and policies; and greet and direct parents and public., • Maintain a professional and positive image and cooperative relationship with parents, staff and children., • Perform varied administrative support and secretarial work to assist the Program Director and professional staff, such as to give information that requires a thorough understanding of functions of the office; schedule meetings and appointments; compile information for reports; maintain specialized records and use the records to generate a variety of documents; monitor processes of the office to ensure that deadlines will be met and that information needed to meet requirements is available and correct, serve as receptionist, screen calls and refer callers to appropriate person; listen to students and parents who have service requests, concerns, and complaints., • Keyboard forms, correspondence and notices to parents and staff. Format and print a variety of computer reports., • The Physical Abilities and Other Conditions of Employment listed in this section are representative of but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment which may be required of positions in this class., • Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods., • Hearing:(which may be corrected) answer telephones and answer questions., • Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone., • Upper Body Mobility: use of hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; twist and bend at torso; turn, raise, and lower head., • Strength: to lift, push, pull and/or carry objects which weigh as much as 15 pounds on a frequent basis; to push/pull objects which weigh as much as 25 pounds on an occasional basis., • Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Must possess a high school diploma; must be at least 18 years of age; must have two (2) years of general clerical experience. Must have knowledge of correct English usage, spelling vocabulary and perform mathematical calculations accurately; experience with computer, telephone techniques; and filing systems. Must have physical, fingerprints, and TB skin test. This position requires the ability to work in a busy environment. The Office Assistant works as a member of the school team, supporting the Program Director and teaching staff and performing specialized student services, record keeping, and varied support work. Student services record preparation and maintenance involves responsibility for major functions, maintenance of student database, enrollment, and withdrawal. Student services assignments require a full working level of understanding of the records maintained and the specialized automated database software programs used in the work.

Job DescriptionSalary: $57k - $62k DOE Join Our Team as an Administrative Assistant! Are you a highly organized, proactive individual with a passion for creating smooth and efficient office operations? Do you thrive in a fast-paced environment where your attention to detail and support skills make a real impact? Thomas Global Systems is seeking an exceptional Administrative Assistant to join our Irvine, CA team. About the Company: Thomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defense electronics, operating out of locations in Sydney, Australia and Irvine, California. About the Role: The Administrative Assistant will support day-to-day office operations with a strong focus on efficiency and organization. This role provides comprehensive administrative support across office coordination, facilities, travel, and internal communications, while helping streamline administrative processes and maintain accurate records. Reporting to the VP General Manager, the position requires the ability to work independently, handle confidential information with discretion, and support a diverse team in a professional and well-organized office environment. Location: Irvine, CA, fully onsite. What's on Offer: • A varied, fast paced role with an innovative and respected leader in mission-critical aerospace and defense products., • Competitive remuneration and comprehensive benefit package., • Join a team of skilled and motivated people committed to innovation, collaboration, and national security outcomes. Key Responsibilities: • Provide comprehensive administrative and office support, including scheduling meetings, managing calendars, and coordinating meeting rooms., • Act as thecentral pointof contact for day-to-day office operations, including office setup, facilities, maintenance, equipment, and general administration., • Coordinate and book travel and accommodation arrangements, subject to CEO approval., • Manage office supplies and stationery orders within budget, responding to team requests as neededincludingplacingequipmentorders and coordinating vendor set up., • Collectand distributemail, coordinateshipping and receiving activities, including courier services, deliveries, and basiclogisticssupport., • Assistwith administrative aspects of order placements, documentation, and internal coordination., • Provide front-of-house and customer service support, including handling enquiries and welcoming visitors., • Coordinate catering for meetings and office events, and support internal events and team activities in collaboration withHR., • Processexpense reports, manageaccountsincludingperforming basic bookkeeping, dataentryand analysis., • Maintainaccuratefiling systems and ensure the security, integrity, and confidentiality of data and information., • Handle confidential information with discretion andmaintaina safe, secure, and professional work environment., • Provide general administrative support across teams asrequired and assist with other duties. Required Skills, Experience and Behaviors: • Bachelors degree preferred., • Proven office management, administrative or assistant experience., • Excellent communication skills, both written and verbal., • Strong organizational skills and the ability to prioritize tasks., • Ability to work independently and take initiative., • Strong attention to detail and accuracy., • Proficiency in Microsoft Office suite and other relevant software., • Ability to maintain confidentiality and handle sensitive information., • Knowledge of office equipment, supplies, and procedures. Apply now and take your career to new heights! Base salary range of $57k - $62k per annum. The final salary offer will be determined after reviewing relevant factors, including but not limited to location, skill set; relevant experience; internal equity; and other business and organizational needs. At-Will Employment Statement Thomas Global Systems is an at-will employer. Employment with the company is voluntary and may be terminated by the employee or the company at any time, with or without cause or notice, and for any reason or no reason at all. Equal Employment Opportunity (EEO) Statement Thomas Global Systems is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable laws. Americans with Disabilities Act (ADA) Accommodation Statement If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or to perform the essential functions of a position, please contact us at .

Job DescriptionThe Liberty Group is We are currently searching for an Office Administrative to work with some of the top names in property management .The Multi Family industry is a diverse and growing with multiple positions available. If you’re an enthusiastic, ambitious, organized individual ready to advance in The Property Management Industry, Apply Now! Duties- Administrative and Clerical Responsibilities:To provide administrative and clerical support to ensure the efficient operation of the department or office. This position reports to the Community Manager or Assistant Manager. Key responsibilities of this position include, but are not limited to the following: · Answering and directing phone calls · Taking and distributing messages · Organizing and scheduling appointments · Handling inquiries and incoming work requests · Reviewing files and records to answer requests for information · Checking and distributing documents and correspondence · Receiving, sorting and distributing incoming mail · Maintaining filing systems · Photocopying, scanning and faxing · Sending emails · Typing documents and correspondence · Checking and entering data · Keeping office area neat and tidy Knowledge Skills and Abilities for Leasing Consultant: • Exceptional customer service skills, • Ability to communicate effectively both in writing and verbally, • Basic computer knowledge including Microsoft Word, Outlook, Excel and exposure to social media, • Ability to work day, weekend, and evening hours as required, • Be able to submit to drug screens upon request, • Pass background check, • Bilingual in Spanish is a PLUSThe Multi Family industry is growing at warp speed and positions are available to help people secure new homes in our city. If you’re an enthusiastic, perceptive individual with a knack for sales who is excited to make an impact in the lives of others, you would be a perfect fit!The Liberty Group provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or national origin.#zro

Job DescriptionGeneral Summary:The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. The anticipated hourly rate for candidates who will work in Irvine, CA is $29.33 per hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states. Responsibilities: • Process new listings, including proofing and editing marketing packages for superior quality and use of grammar., • Assist the Operations Manager in the processing of sold and closed transactions when necessary., • Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary., • Copy, scan, and create proposal bindings and print jobs for agents., • Share the telephone and front desk responsibilities with the other support staff., • Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.Qualifications:, • Two+ (2+) years of administrative experience., • High School diploma., • Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook., • Editing and proofreading skills., • A professional appearance and demeanor, • Top-notch phone manner., • Reliable, punctual, and professional., • Friendly, upbeat personality with a can-do attitude., • A strong desire to learn and progress within the company, • Eagerness to learn new software applications and technical remedies for keeping office computer systems updated., • Previous real estate experience is helpful., • Background in a banking, finance, or legal office environment preferred.

Job DescriptionAt the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a part-time opening in our Burlingame, CA office. Our position is for up to 10-20 hours per week at $25 per hour.Job Responsibilities • Preparing for daily client visits, • Prepping clothing to be delivered, • Locating necessary client information (A/R balances, sales sheet), • Updating sales materials regarding fabrics/options, • Coordinating and maintaining all client orders/files, • Communicating with clients:, • Setting up appointments, • Providing status of orders, • Scheduling deliveries, • Sending reminders, • Supporting the sales efforts of the sales professional by:, • Communicating regularly with the sales professional and other members of the store team, • Meeting with the sales professional to set goals, • Managing daily calendar, • Organizing inventory, • Pursuing efficiencies for processes and communication, • Picking up and delivering client items as needed, • Prospecting new clients using internet and social media applications, • Entering referrals into proprietary system, • Sending introductory and promotional messages, • Creating call lists/hot lists, • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors, • Maintaining a professional image to interface with corporate clientsA successful candidate fits the following criteria:, • Confident, independent worker, • Strong communication skills (verbal, written, listening), • Excellent organizational skills, • Outstanding time management skills, • Professional customer service skills, • Social Media savvy (especially on LinkedIn & Instagram), • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms, • Possess basic accounting skills (such as balancing accounts), • Enjoy being flexible and multitasking, • Motivated to tackle challenges, • Yearn to work in a fast-paced team environment, • Able to bend and lift up to 20 lbs., • Valid driver’s license required (Exception: larger metropolitan areas), • Two years' office-related experience is preferred.

Job Description • We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position., • Location: Canteen - 5079 Disk Drive, San Jose, CA 95134. Note: online applications accepted only., • Schedule: Full time schedule. Monday through Friday, 7:00 am to 3:30 pm. More details upon interview., • Requirement: No previous experience required. About Canteen: Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry. Come for the job, stay for the career. We are Canteen. Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: • Answer telephones and direct inquiries in a professional and client centric manner., • Maintain confidential personnel files., • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices., • Assist with staffing, including finding staff when employees call out on short notice., • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor., • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable., • Enter weekly cash sales and meal counts using computer., • Perform daily bank deposit reconciliation., • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing., • Perform monthly vendor statement reconciliation., • Prepare monthly state claim form for reimbursement., • Assist in preparation of end of month financial reports., • Attend in-service and/or safety meetings as required., • Maintain clean and safe work environment; ability to perform job safely. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Canteen maintains a drug-free workplace. Canteen We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.