Trabajos administrative assistant en California - Page 15

Our client is seeking an experienced Executive Assistant to support the Partner of a reputable company. This role requires professionalism, confidentiality, and strong organizational skills. The Executive Assistant will manage day-to-day operations, communications, scheduling, and administrative tasks to ensure the Partner’s work runs smoothly. Responsibilities: • Manage the Partner’s calendar, scheduling meetings and appointments, • Act as a point of contact for internal and external communications, • Arrange domestic and international travel, including detailed itineraries, • Prepare and organize documents, reports, and presentations, • Support meetings with agendas, materials, and follow-ups, • Process expense reports accurately, • Assist with special projects and occasional personal tasks Requirements: • 10+ years of executive assistant experience, preferably with UHNW individuals, • Strong communication and organizational skills, • Ability to manage confidential information with discretion, • Experience in real estate investment or private equity a plus Hybrid – 3 days in office, 2 remote Salary: Up to $145,000 DOE with great benefits

Company Description Labib Funk + Associates (LFA) is a Consulting Engineering Firm that has been providing Structural, Shoring, Civil, and EBM Services. We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to 2 Managing Principals. Key Responsibilities • Executive Support (Primarily CEO, with Partner Support as Needed):, • Manage and maintain the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements., • Prepare and organize documents, presentations, and reports., • Track personal appointments and events for the CEO., • Provide administrative support to the partner as required., • Project Management (CEO and Partner):, • Oversee and track renovation/construction projects for the CEO's and Partner’s investment properties (apartment buildings, etc.)., • Liaise with vendors, contractors, and other stakeholders to ensure project completion., • Manage and organize project-related documentation and budgets. Requirements: • Experience: 5-10 years of experience as an Executive Assistant, demonstrating a solid understanding of EA responsibilities., • Bachelor’s degree in business administration preferred, • 5-10 years of experience in an administrative role, • 5-10 years of experience in a property management role This is a full-time, on-site role for an Executive Assistant to the Chief Executive Officer, located in El Segundo, CA.

A respected firm in the Bay Area is seeking a proactive and detail-oriented Administrative Assistant to join their team. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Key Responsibilities: • Handle and coordinate active calendars, • Schedule and confirm executive and client meetings, • Arrange detailed travel plans, • Completing expense reports, • Ensure file organization based on office protocol, • Support the Executives with special projects, including the preparation of PowerPoint slides, and ad hoc reports Qualifications: • Bachelor’s degree preferred; equivalent experience will be considered, • 4+ years of administrative support experience, preferably within the finance, venture capital, or private equity sectors, • Strong attention to detail, excellent communication skills, and a team-oriented mindset, • Strong organizational skills and ability to perform and prioritize multiple tasks seamlessly, • Effective people skills with the ability to build professional relationships, • Strong problem-solving and decision-making skills Compensation: • Base salary - DOE, • Bonus potential, • 401(k) match, • Other great Perks!

We are seeking a dependable and organized Administrative Assistant to support our nonprofit team. This role plays an important part in ensuring smooth day-to-day operations, assisting staff, and helping the organization achieve its mission. * Provide general administrative support to staff and leadership. * Answer phones, respond to emails, and greet visitors. * Schedule meetings, maintain calendars, and prepare meeting materials. * Assist with filing, data entry, and maintaining records. * Support donor management, event coordination, and community outreach activities as needed. * Prepare correspondence, reports, and other documents. * Maintain office supplies and equipment. * Perform other administrative duties to support organizational goals. Qualifications: * High school diploma or equivalent; some college • Prior administrative experience We are seeking a reliable and detail-oriented General Office Assistant to provide administrative support and help keep daily operations running smoothly. This role is ideal for someone organized, flexible, and comfortable handling a variety of office tasks. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A well-established investment management firm is seeking an Administrative Professional to provide comprehensive administrative support to multiple senior and mid-level professionals. The ideal candidate will have 3-5 years of experience in a similar role, preferably within private , investment management, or financial services. This role is a hybrid schedule, with four (4) days onsite in Menlo Park, and 1 day (typically Fridays) remote. Our client is considering candidates interested in temp-to-perm or direct hire. Key Responsibilities * Provide broad administrative support, including answering and directing calls, greeting visitors, and handling correspondence. * Manage busy calendars, assist with time management, and prioritize scheduling needs. * Arrange and coordinate internal and external meetings, including video and conference calls. * Liaise with internal and external contacts to coordinate complex meeting schedules. * Plan and arrange domestic and international travel itineraries. * Prepare and submit monthly corporate and personal expense reports. * Ensure all professionals are prepared for meetings by organizing necessary materials. * Maintain accurate and up-to-date contact information and organized filing systems. * Provide backup support to reception or other administrative professionals as needed. * Perform other projects and tasks as assigned. Role Requirements * Bachelor's degree required. * Minimum of 3 years of relevant administrative experience preferred. * High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). * Excellent organizational, time management, and project coordination skills. * Strong attention to detail and accuracy. * Outstanding interpersonal and communication skills with the ability to work with a wide range of individuals. * Proven ability to manage multiple tasks and shifting priorities effectively. Desired Skills * Proactive, reliable, and professional with a positive, can-do attitude. * Self-starter who takes initiative and works with minimal guidance. * Team-oriented and able to contribute positively to office culture. * Maintains strict confidentiality and exercises sound judgment. * Detail-oriented, with a commitment to high standards and accuracy. * Dedicated to anticipating and fulfilling team needs. Compensation * Hourly rate (for temp-to-perm portion): $48-62/hour * Base salary range: $100,000 - $130,000+, commensurate with experience and qualifications. * Comprehensive benefits package and potential performance-based incentives are also offered. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)

Administrative Assistant/Specialist Onsite position: Santa Rosa, CA Pay: $29.40/hr About BCI Blackstone Consulting, Inc. (BCI) is a minority-owned, 9,000 employee, global service provider overseeing account services in food, environmental, facility maintenance, professional staffing, and security. Within our healthcare security division, we help healthcare organizations achieve superior programs and results. This includes our investment in you and your ability to deliver best practices to our client while receiving exceptional training to advance your healthcare career with BCI. Together, we are building a best-in-class healthcare security operation and are looking for top talent to join us in this effort. We are an equal-opportunity employer committed to a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. About this Role The ideal candidate should possess great communication skills along with Administrative Assistant Skills. The individual must have a solid knowledge of Microsoft Suite programs to include Word, Excel, PowerPoint, Scheduler & Outlook; and a solid history with time management, In this role, the Administrative Assistant will support our security operations in the region by providing logistic and administrative support. They’re responsible for data entry, billing, and payroll duties. Must be extremely organized, flexible, and enjoy supporting a growing organization in an administrative role. In addition, the ideal applicant will have a high level of professionalism and confidentiality, with expertise in Outlook, Excel and PowerPoint and familiarity with billing software. Superior verbal communication skills, strong decision-making ability, and attention to detail are equally important. The company requires and provides a physical screening/exam. Core Responsibilities • Provide an atmosphere in which all Client staff, members and visitors know that the Client responds to and cares about their needs; provide a courteous, respectful and pleasant interaction with each client staff, member and/or visitor; presents a good image of BCI, the Client and its Security Department. Maintain and display good public relations skills when interacting with staff, members and visitors, • Perform a variety of office administrative functions, such as preparing correspondence and reports, processing mail, scheduling meetings, telephone and in-person reception, and filing, • Input scheduling/payroll data into an automated resource system and reconcile all payroll entries and invoices, • Verify employee hours worked to contract requirements, • Review and redistribute to appropriate person/department all incident reports, compliance paperwork, internal applications, uniform requests, • Responsible for filing of timesheets, SARS and incident reports, • Accurately maintains the Lost and Found department log and assures all property removal is conducted within appropriate policy requirements and in accord with client standards, • Read and interpret documents such as police reports, local and state law, instructions and procedure manuals, • Adhere to all company policies and procedures and remain in compliance with local, state and federal regulations, • May fulfill the responsibilities, qualifications & competencies of a Healthcare Security Officer, including: control access to client facility, monitor entrances and exits, prepare and submit required reports per Client procedures and observe and watch for signs of crime or disorder and report any suspicious/unusual behavior or hazards by notifying the appropriate party, • Respond to and assist in incidents of disaster: healthcare facility emergency codes, fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous material event, inclement weather, and any other emergency incidents, • High School Diploma or GED, • Minimum 1 year of customer service experience, • Minimum 2 years of administrative assistant/specialist/clerical experience, • Data entry, billing & payroll experience, • Microsoft Suite - Word, Excel, PowerPoint, Outlook, Teams, etc, • Strong organizational and time management skills, • Exceptional verbal communication & written communication skills, • Experience working in a healthcare administration or healthcare clerical setting (hospitals, health clinics, medical offices, etc)

Divina Dermatology & Cosmetic Center is a premier, state-of-the-art dermatology practice led by Dr. Jacquiline Hakim, a double board-certified dermatologist and national trainer for Galderma and Sciton. Our clinic specializes in medical, surgical, and cosmetic dermatology and is equipped with over 20 advanced lasers and cutting-edge technology. Position Overview: We are seeking a highly motivated and professional Pre-Medical Student (senior or gap year) to join our team as a Medical Assistant. This is a unique opportunity for future physicians to gain direct clinical experience in a fast-paced dermatology and cosmetic practice. You’ll work alongside an experienced dermatology team and receive mentorship from a nationally recognized physician. Responsibilities: • Assist the dermatologist and medical team with patient care during consultations, procedures, and treatments, • Prepare and scribe during exams, accurately document patient information in EMR (EZ-Derm training provided), • Educate patients on pre- and post-care instructions for medical and cosmetic treatments, • Maintain exam room cleanliness, sterilize instruments, and ensure equipment readiness, • Support with photography, inventory, and general administrative duties, • Current college senior (pre-med) or gap year student preparing to apply to medical school, • Passionate about dermatology, aesthetics, and hands-on patient care, • Strong communication and organizational skills, • Ability to multitask, take initiative, and work efficiently in a clinical environment, • Mentorship and exposure to dermatology, lasers, injectables, and aesthetic medicine, • Hands-on experience with patient care and electronic medical records, • Opportunity to observe cosmetic procedures and surgical dermatology Please submit your resume and a short statement of interest explaining why you're seeking clinical experience in dermatology

About the Company: We are excited to be partnering with our long-term client, a well-established and reputable organization, in their search for a Senior Administrative Assistant. This is a fantastic opportunity to join a stable, collaborative, and professional team where you'll play a critical role in supporting executives and ensuring the smooth operation of daily business functions. Job Summary: The Senior Administrative Assistant will provide high-level administrative and organizational support to executives and senior leadership. This position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, resourceful, and able to maintain the highest level of professionalism and confidentiality. Key Responsibilities: * Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives and leadership staff. * Draft, edit, and prepare correspondence, reports, and presentations. * Serve as a key liaison between executives, internal teams, and external partners. * Handle confidential information with discretion and professionalism. * Coordinate and organize departmental events, meetings, and projects. * Prepare and reconcile expense reports, assist with invoices, and support budget tracking. * Maintain organized filing systems, databases, and office records. * Anticipate executive needs and proactively provide administrative solutions. * Mentor junior administrative staff, supporting efficiency and best practices. Qualifications: * 5+ years of administrative support experience, with at least 2 years supporting executives or senior management. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with collaboration or project management tools a plus. * Excellent organizational, time-management, and multitasking abilities. * Strong written and verbal communication skills. * Professional presence with the ability to interact confidently at all levels of the organization. * Demonstrated discretion in handling sensitive and confidential information. Preferred Qualifications: * Prior experience supporting multiple executives in a corporate or professional services environment. * Background working in a fast-paced, client-facing industry. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Silverwood Landscape Construction is seeking a Purchasing Administrative Assistant to join our great team! You will be responsible for Data Entry, Purchase Order Entry, Request For Quotes, Submittals (Landscape, Irrigation, Photos). Computer and typing skills are mandatory. Job Description Assist purchasing department with ordering materials for multiple jobs, send out purchase orders to vendors and subcontractors, creating submittals to send to general contractors/clients (landscape, irrigation, planting, along with photos). Responsibilities • Create POs using Sage 100 Contractor, • Communicate with vendors for pricing, • Meet all project deadlines, • Create and send out submittals., • maintain pricing for vendors within ERP Qualifications • Landscape construction experience, • Excellent computer and typing skills, • Strong attention to detail, • Ability to manage deadlines, • Knowledge of Microsoft Excel, • Bilingual Silverwood Landscape, Inc. has been in landscape construction for over 40 years. We specialize in commercial and residential properties all throughout California. We provide construction management as well as many design-build services.

Our discrete and kind Bay Area-based Private Client is seeking an Assistant Property Manager to support seamless operations and maintenance across multiple homes. These properties are made up of a diverse portfolio of residences across the Bay Area, from urban homes to coastal retreats. The ideal individual is a detail-oriented professional who thrives in a dynamic environment, enjoys working both independently and collaboratively, and is comfortable balancing day-to-day care with vendor coordination and project management. The APM will report directly to the Director of Properties and principals. Responsibilities: • Conduct weekly walk-throughs, inspections, and property checks (interior/exterior), • Perform and/or coordinate preventative maintenance; monitor HVAC, solar, pools, and smart home systems, • Manage household inventory, manuals, and vendor records, • Coordinate repairs, landscaping, and contractor/vendor work, • Ensure homes are event-ready; assist with set up/breakdown as needed, • Provide hands-on support (from moving furniture to handling unexpected property issues), • Communicate updates clearly to the manager and principals, • Drive between multiple Bay Area properties (SF, Palo Alto, Woodside, coastal locations), • Assist with administrative tasks in coordination with the Family Office Requirements: • 3+ years’ experience in property management, hospitality, facilities, or a related field (private estate experience a plus), • Strong organizational skills and attention to detail, • Excellent communication skills; ability to “read the room” and adjust tone/style, • Comfortable lifting up to 40 lbs and accessing attics, basements, and roofs, • Handy with basic construction/repair skills; familiarity with property systems preferred, • Valid driver’s license, clean driving record, and reliable transportation, • Tech-savvy with smart home systems and basic office tools (calendar, email, text), • COVID vaccination required, • Dog-friendly, • Non-smoker/no vaping, • Must have verifiable references and a clean background check Schedule: Monday-Friday (with some flexibility to work after hours or on weekends if needed) Compensation: Up to $125K DOE + benefits + PTO Location: San Francisco Bay Area Peninsula (+ surrounding Area)

LOCAL CANDIDATES ONLY (FREMONT / BAY AREA) Job Title: Full-Time - Entry Level Position - Personal Assistant needed in Fremont, CA (94539) LOCAL CANDIDATES ONLY Location: Fremont, CA 94539 Schedule: 9 am - 5:30 pm with a 30-minute lunch break, will be the typical workday hours. Candidates should expect to work some evenings and events. No expected travel. Position Overview: We are seeking a bright, motivated, and tech-savvy recent college graduate to join our team as a full-time Personal Assistant (PA). This role will work directly under the House Manager, providing comprehensive support across personal, household, and administrative needs. The ideal candidate is detail-oriented, proactive, and eager to grow in a dynamic environment. Key Responsibilities: Administrative Support • Sort, organize, and manage mail and digital correspondence, • Scan, file, and maintain important documents, • Manage personal and household calendars, • Track orders, returns, and receipts, • Handle various errands as needed, • Procure household and office supplies, • Schedule and oversee vendors and service providers, • Coordinate car maintenance and care, • Manage schedules and communication with housekeepers, chef, gardeners, arborist, pest control, pool staff, and others as needed, • Arrange domestic and international travel, • Work directly with the travel agent (Kanu’s company) to manage bookings, logistics, and itineraries, • Maintain spreadsheets, email lists, and household databases, • Create and send invitations, track RSVPs, • Oversee vendors, order supplies, and coordinate decor/food, • Leverage AI tools to improve efficiency and enhance task execution, • Continuously explore new technologies to improve workflows Desired Attributes • Passionate about supporting others and excelling as a PA, • Growth mindset and eagerness to learn new skills, • Exceptional attention to detail and organizational skills, • Highly tech-savvy with an AI-first mindset, • Professional, discreet, and trustworthy Qualifications • Internship or part-time job experience is preferred., • Seeking a recent college graduate who is eager to work as a Personal/Admin/Executive Assistant. Why This Role is Unique: This position is a launchpad for a career in operations or management. You’ll gain transferable skills in logistics, project management, vendor coordination, and organizational systems — while working in a dynamic, entrepreneurial environment. • Gain valuable skills to manage and keep an 11-acre estate in Fremont Hills and the support staff - housekeepers, gardener, vendors, etc., • Learn to plan and quarterback many different events - personal, professional, and non-profit, • Gain work and entrepreneurship experience by working and assisting a successful Silicon Valley entrepreneur and investor to help him with his business and investment projects, • Build a foundation of accounting and finance skills by working on household budgets and bookkeeping, • Learn more about how to leverage AI to do your job much more effectively and apply it in any area of your life, • Compensation: $60-65K per year DOE with a $5K performance bonus. $300/month stipend for benefits. 2 weeks PTO/sick time to begin.

Location: Los Angeles (West Hollywood) Hours: Part Time Compensation: $18 per hour About Tappan Tappan is dedicated to supporting emerging artists and connecting collectors with contemporary art through thoughtfully curated exhibitions and experiences. We strive to create a welcoming space for discovery, learning, and meaningful connection with art. Position Overview We are seeking a detail-oriented, personable, and art-passionate Gallery Assistant to join our team. This role is central to ensuring a warm and inviting gallery environment, supporting both our visitors and sales team. The ideal candidate has excellent communication skills, thrives in a collaborative environment, and enjoys engaging people in conversations about art. Key Responsibilities • Greet and engage visitors, providing a welcoming and informative gallery experience., • Assist in showing artwork and answering visitor and collector questions., • Build thoughtful curations based on collector or advisor specifications., • Support the sales team in helping collectors learn about, discover, and acquire artworks., • Coordinate with collectors for purchases, pickups, and deliveries., • Help prepare and assist with exhibitions, openings, and special events., • Maintain accurate gallery inventory and ensure artworks are properly displayed and cared for., • Create an inviting and professional environment for experiencing contemporary art., • Provide general administrative and operational support to the gallery team as needed. Qualifications • Ability to lift and carry 25lbs, • Ability to stand for long periods, • Prior experience in a gallery, museum, or luxury retail setting preferred., • Strong interpersonal and communication skills, with the ability to speak confidently about art., • Detail-oriented with strong organizational skills., • Comfortable working in a fast-paced environment with shifting priorities., • Proficiency in Google Workspace required; experience with Asana and Shopify a plus., • A passion for contemporary art and supporting artists.

The Marketing Assistant will provide essential support to the Marketing Team, coordinating internal and external communications, managing events, and assisting with marketing operations. Responsibilities: • Manage and organize all communications between internal departments, external customers, and vendor partners, including purchase orders, inventory requests, check requests, and correspondence., • Maintain and update the GYN Selling site and ensure accuracy and relevance of all posted content., • Utilize Salesforce & SAP to generate reports and analyze product, customer, and repair sales history., • Coordinate logistics for events, workshops, and major conventions, including pre-meeting planning, attendee tracking, vendor communication, catering, compliance documentation, and other support., • Oversee all aspects of hysteroscopy course management: equipment setup, physician registration and travel, faculty honoraria, catering, reimbursements, and compliance paperwork., • Assist with planning and execution of internal sales training programs and onboarding of new hires, including SAP setup, IT coordination, training schedules, and SAP learning modules., • Track and maintain inventory of marketing samples, prototypes, and promotional materials., • Support product launches by assisting with validation, forecast support, documentation, and coordination with cross-functional teams to ensure smooth implementation., • Contribute to development and design of digital marketing tools and sales enablement resources., • Respond to inquiries from the company’s sales force and support the team by developing basic product knowledge., • Provide administrative backup support when GYN team members are out of office., • Draft and edit documents, reports, and presentations with attention to detail and professionalism., • Maintain department organization and cleanliness; participate in cross-functional training to support broader departmental needs., • Serve as the first point of contact for departmental phone lines and communications, routing inquiries as needed., • Collaborate with Expediting and Logistics to monitor ETAs, backorders, and prioritize customer orders., • Liaise with internal sales and external vendor partners to manage quotes, product issues, complaints, etc. Qualifications: • Bachelor’s degree required., • 2 years of experience as an assistant, preferably in sales or marketing., • Exceptional organizational skills and ability to multi-task, Pay Rate: $32-$34/hour

Position Summary The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: • Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence., • Prepare and format documents, reports, spreadsheets, and presentations as needed., • Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications., • Assist with document management and filing systems, both physical and electronic., • Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records., • Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel., • Order and maintain office supplies and equipment for multiple branch locations., • Assist with special projects and company events as directed by executive leadership., • Maintain confidentiality and handle sensitive information with discretion. Qualifications: • Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology., • Strong organizational and time management skills with the ability to prioritize tasks., • High level of professionalism, discretion, and customer service., • Ability to work independently and collaboratively with multiple departments., • Minimum of 3 years’ experience of administrative or office experience, and data entry., • Typing and 10-key skills at productive speed or above., • Strong attention to detail and accuracy in data entry and record-keeping., • Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics., • Effective oral and written communication skills in English required., • Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred., • Excellent time management and organizational skills., • Ability to be prompt, accurate, confidential, and cordial in assisting with questions., • Ability to work independently and manage multiple tasks within deadlines., • Ability to be flexible and adapt to changes in an organized manner., • Ability to maintain professional demeanor in a setting with interruptions (phone and people)., • Comfortable working in a fast-paced environment and managing multiple tasks.

Position Overview The Administrative Support role is responsible for providing day-to-day office, operational, and project support across departments. This position ensures smooth communication, accurate documentation, and efficient coordination between engineering, production, HR, and management. The ideal candidate thrives in a manufacturing/technical environment, balancing clerical expertise with strong organizational and people skills. Key Responsibilities General Administration • Handle correspondence (email, mail, phone calls) in a professional and timely manner., • Maintain organized filing systems (digital and physical) for contracts, records, and compliance documents. Operations & Production Support • Assist with inventory tracking, purchase orders, and vendor communications., • Coordinate shipping and receiving paperwork for materials and finished parts., • Prepare, edit, and distribute production reports, meeting notes, and work instructions., • Monitor supply levels and place orders for office and facility needs. Project Coordination • Support cross-functional teams with documentation, scheduling, and status tracking., • Compile and format data for internal reporting (production hours, safety metrics, quality checks)., • Assist in coordinating audits, certifications, and compliance documentation (ISO, ITAR, AS9100). Qualifications • Education: Associate’s degree in Business Administration, Office Management, or related field preferred (or equivalent experience)., • Experience: 2+ years of administrative support, ideally in manufacturing, engineering, aerospace, or related technical industry. Other Skills: • Strong attention to detail, organizational skills, and time management., • Excellent written and verbal communication., • Ability to work independently and collaboratively in a fast-paced, evolving environment.

JustinBradley's client, a leader in entertainment media, is seeking a resourceful and detail-oriented ASL Interpreter & Administrative Assistant. The primary focus will be providing comprehensive American Sign Language (ASL) interpretation for a Deaf team member, ensuring accessibility and inclusion in all professional interactions. In addition, the role includes administrative support for two Vice Presidents, managing schedules, logistics, and confidential communications. This position is ideal for someone who thrives in both language interpretation and executive-level administrative organization. Responsibilities: ASL Interpretation (Primary Duty): • Provide precise, confidential ASL interpretation during meetings, presentations, and daily interactions., • Facilitate communication to ensure full accessibility for the designated Deaf team member., • Manage and maintain calendar schedules for two Vice Presidents., • Coordinate meeting logistics, spaces, and materials., • Handle sensitive communications and documentation with discretion., • Serve as a liaison between executives, staff, and external stakeholders. Requirements: • Certification in ASL interpretation (e.g., Registry of Interpreters for the Deaf or equivalent)., • Strict adherence to interpreter’s code of conduct, ethics, and confidentiality., • Professional ASL/English interpretation skills across multiple formats (in-person, video, conferences, technical/business topics, teaming with other interpreters)., • Flexibility to adapt to diverse populations, settings, and interpreting models (onsite/remote)., • Proven experience managing executive schedules or similar administrative roles., • Familiarity with project/program management processes., • Strong organizational skills with ability to multitask effectively., • Two or more years of professional interpreting experience., • Bachelor’s degree in Business Administration, Communication, or related field., • Excellent written and verbal communication skills., • Strong time-management and multitasking abilities., • Flexible, collaborative, and detail-oriented approach. JustinBradley is an EO employer - Veterans/Disabled and other protected employees.

Position Overview: Ultimate Staffing is actively seeking an HR Assistant to join their client's team in Costa Mesa, California. This role is essential for supporting the human resources department and will involve working closely with both new hires and existing employees to ensure smooth operations. The HR Assistant will be a vital part of onboarding and new-hire orientation processes, contributing to a positive work environment. Responsibilities: • Assist with onboarding processes, ensuring all new hires are well-integrated into the company culture., • Coordinate and conduct new-hire orientation sessions to provide essential information and resources., • Utilize HRIS systems to manage employee data and ensure accurate records., • Collaborate with the HR team to maintain a smooth workflow in the Costa Mesa office., • Provide administrative support for various HR functions as needed. Requirements: • Availability to work Monday through Friday., • Paycom or ADP knowledge a huge plus. Benefits: Competitive pay ranging from $21 to $25 per hour, based on experience and qualifications. Additional Details: This position is located in California and offers the opportunity to work in a dynamic and supportive environment. The HR Assistant will be a key player in enhancing the employee experience and ensuring efficient HR operations. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA. This is a full-time, on-site position operating 8:00am-5:00pm. This position starts as a 3-month contract to hire opportunity and pays $25-27.50 per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications. This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment. Key Responsibilities • Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents, • Coordinate and manage all aspects of real estate transactions from inception through closing, • Conduct title and survey review; identify and resolve issues, • Assist with due diligence activities, including reviewing leases, contracts, and corporate documents, • Maintain organized files and track critical dates and deliverables, • Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication, • Liaise with attorneys, clients, lenders, title companies, and other stakeholders, • Ensure compliance with company policies and applicable laws, • Manage emails and calendars with a high degree of accuracy and confidentiality Qualifications • 3–5 years of experience in a paralegal or executive support role within commercial real estate, • Bachelor’s degree or equivalent experience required, • Paralegal certification preferred, • Strong knowledge of real estate transaction processes, including title and survey review, • Proficiency in Microsoft Office Suite and document management systems, • Excellent organizational and time-management skills, • Ability to manage multiple priorities independently in a fast-paced environment, • Proven collaboration skills with attorneys, brokers, and clients, • Experience working closely with brokers or legal teams in commercial transactions, • Familiarity with compliance processes in real estate law, • Ability to anticipate and proactively address the needs of senior stakeholders

Jackson Liles Architecture is a dynamic and innovative architectural firm based in the vibrant Dogpatch neighborhood of San Francisco. With a strong focus on sustainable design and commitment to delivering exceptional projects, our team of 17 architects and designers is passionate about shaping the future of the built environment. We specialize in a range of projects, from residential to commercial, and our collaborative approach fosters creativity and excellence in every aspect of our work. Job Description: We are seeking a Studio Assistant to provide essential administrative and project support in our San Francisco architecture studio. This in-person role reports to the JLA Principals and supports both the Finance Director and HR Manager. The position is vital to the smooth operation of the studio, requiring a proactive, team-oriented individual who asks, “How can I help the studio run more efficiently and support our designers?” Ideal candidates are detail-oriented, organized, communicative, and maintain a positive, professional presence. Flexibility is key, as the role supports various team members and functions. The position requires on-site presence five days a week, with a minimum of 6 hours per day (up to 40 hours per week). Key Responsibilities: • Operations Support: Day-to-day management of office, coordinating office needs and supplies, managing office physical needs (furniture orders, managing vendors and contractors, etc.), supporting staff needs, and event planning. Provide support to off-site IT consultants for occasional workstation setup and troubleshooting., • Administrative Support: Manage digital and paper files, assist with marketing, scheduling meetings, and maintaining calendars. Support firm Principals with business and personal calendar scheduling, correspondence, and occasional errands., • Client and Vendor Communication: Manage professional communication with clients and vendors, including answering phone calls and emails, scheduling, and assisting with email correspondence., • Finance Support: Assist Finance Director with expense tracking, documentation and filing., • HR Support: Assist HR Manager with onboarding and general employee support., • Project Assistance: Aid project teams with document prep, research, file organization, and maintaining the product and materials library, and other project-related tasks. Qualifications: • Exceptional organizational skills and an eye for detail., • A proactive, solutions-oriented mindset that supports studio needs and reflects JLA’s culture of continual improvement., • Strong written and verbal communication skills, with the ability to connect effectively across the team., • Proficiency in Microsoft Office Suite and Teams; experience with Adobe Creative Suite, especially InDesign, is a plus., • Flexibility and enthusiasm for adapting to shifting priorities and new challenges. Prioritization skills are a must. • A positive, collaborative spirit that contributes to a healthy, enjoyable, and supportive work environment. Eligibility Requirements: • Previous operations, administrative or office support experience (minimum 2+ years of experience)., • Availability to work 30-40 hours per week during regular business hours., • Must be able to lift 25 pounds and climb a ladder when necessary., • Legal authorization to work in the United States., • Ability to commute to our office in San Francisco for all work hours; this is a fully in-person role. Pay & Benefits: • $32 – $38 hourly on an employee basis, pay commensurate with experience., • 401k plan with a 3% company contribution., • Paid Time Off (vacation, holiday, professional development, sick), • Health Insurance, • Flexible Spending Accounts, • Professional Development and Stipend How to Apply: If you're an organized, adaptable, and upbeat individual excited to join a creative architecture studio AND meet the Eligibility Requirements noted, please apply through LinkedIn and provide your resume, a brief cover letter, and contact information. At Jackson Liles Architecture, we are committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences. Join our team and be a part of the exciting projects and vibrant culture at Jackson Liles Architecture!

Executive Assistant - Bilingual in English/Korean Location: Irvine, CA Schedule: Mon to Fri (8am-5pm) Pay: $38-$43/hour Type: Temporary PERSONALLY PERFORMED DUTIES Project Management/Administrative Duties: • Schedule travel, meetings and appointments for President and CEO., • Maintain a confidential filing system for the Executive Office., • Develop tracking reports to monitor assigned projects for the Executive Office., • Create presentations, reports or other materials as needed by the President & CEO., • Process all expense reports on behalf of the President and CEO., • Ad hoc responsibilities as assigned by the President and CEO, which may include:, • Leading and coordinating various dignitary visits, including developing plans and logistical arrangements, using professional judgment and discretion., • Preparing communications to external customers/entities with minimal to no direction., • Leading and coordinating executive dinners, including all logistical arrangements., • Assisting other internal Kia NA and KUS offices with various Corporate Social Responsibility initiatives when time permits., • Responsibilities will require, at times, working at various hours during the week, including early mornings or late nights, or on weekends, if needed, to meet business requirements. Flexibility with work schedule is a must. Education: Bachelor's degree or equivalent work experience required. Overall Related Experience: • Minimum of 7 to 10 years of administration management experience in a corporate environment. Directly Related Experience: • Executive assistant experience. Other Requirements: • Bilingual in English/Korean is required SKILLS • Excellent communication skills required (written and oral)., • Knowledge of project planning preferred., • Proficient in MS Office, including Word, Excel, PowerPoint and Outlook., • Practical administrative skills., • Ability to multi-task, juggle competing demands, prioritize and work with other team members at all levels within the company, especially executive levels., • Ability to maintain the utmost confidentiality on all matters with the Executive Office. PROBLEM SOLVING/DECISION MAKING • Have the ability to identify and resolve problems with minimal direct supervision., • Independent and professional judgment required in all areas of responsibility., • Self-motivated individual, who takes initiative and delivers results. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, a dynamic and fast-growing company headquartered in Santa Monica, is seeking a highly organized and proactive Office Manager / Executive Assistant to join their team. This is a unique opportunity to support senior leadership while overseeing the day-to-day operations of a busy office. The ideal candidate is someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and brings a balance of professionalism, adaptability, and problem-solving skills. This role requires being onsite five days a week in the Santa Monica office. Key Responsibilities Executive Support • Provide administrative support to executives, including calendar management, travel coordination, expenses, and meeting preparation., • Draft correspondence and act as a liaison between leadership and stakeholders., • Anticipate executive needs and ensure workflows are efficient. Office Management • Oversee daily office operations, ensuring a productive and collaborative environment., • Partner with building management and vendors to maintain office functionality., • Manage office supplies, equipment, and facility needs., • Coordinate office lunches, events, and company-wide initiatives., • Support new hire onboarding in collaboration with IT., • Maintain systems, policies, and processes that streamline operations. Operational Excellence • Support People Operations with onboarding, offboarding, and employee engagement initiatives., • Identify opportunities for process improvements and implement solutions., • Collaborate across departments to ensure smooth communication flow. Qualifications • 4+ years of experience in office management, executive assistance, or administrative leadership, ideally within a high-growth environment., • Bachelor’s degree preferred; high school diploma or equivalent required., • Strong organizational, communication, and time-management skills., • Proficiency with modern productivity tools (Google Workspace, Slack, Zoom, expense platforms, etc.)., • Ability to prioritize and manage competing deadlines in a fast-paced environment. Attributes • Proactive and resourceful with a solutions-driven mindset., • Detail-oriented with a focus on operational excellence., • Collaborative team player, comfortable working independently when needed.

Job DescriptionSeeking a Full-Time Office Assistant We are looking for a reliable, organized Full-Time Office Assistant to help support our team with day-to-day administrative operations. This position will begin as an Independent Contractor role, with the intention of transitioning to a Full-Time Employee position offering paid time off, health benefits, and employer-matched retirement contributions. Responsibilities include • Answering phones and emails, • Scheduling appointments and maintaining calendars, • Filing and organizing documents (digital and paper), • Data entry and basic record keeping, • General office support as needed, • Periodically providing one-on-one support to childrenRequirements, • Strong organizational skills and attention to detail, • Proficiency with Microsoft Office (Word, Excel, Outlook) and basic computer use, • Good communication skills, both written and verbal, • Motivated, self-starter who takes initiative, • Ability to work independently and multitask, • Prior office experience preferred but not requiredSchedule, • Monday through Friday, 8:30am - 3:30pmCompensation, • $25 per hour

Job Description We are seeking a Front Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • Series 7 license required!, • High school diploma/GED preferred, Associate’s degree or administrative training a plus., • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Administrative Assistant Los Angeles, CA 90045 – In Person • Job Type: Full-time, • Pay: $25-$27/hour DOE Entry Level Administrative Assistant (QuickBooks Experience Required) Are you organized, detail-oriented, and ready to launch your administrative career? We're looking for a motivated Entry Level Administrative Assistant to join our team! RESPONSIBILITIES: • Perform general office duties, including filing, answering phones, and managing correspondence, • Assist with data entry, record keeping, and document management, • Support accounts payable/receivable using QuickBooks, • Schedule appointments and coordinate meetings, • Arrange travel and accommodations for team members attending conferences, • Provide administrative support to management as needed REQUIREMENTS: • Previous experience with QuickBooks (required), • Excellent communication and organizational skills, • Proficient in Microsoft Office Suite (Word, Excel, Outlook), • Ability to multi-task and prioritize in a fast-paced environment, • High school diploma or equivalent WHY JOIN US? • Friendly, collaborative office environment, • On-the-job training and growth opportunities, • Competitive pay and benefits We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req 25-00800

Job Description A well-known Japanese media company seeks a Japanese Bilingual Administrative /Sales Assistant-Los Angeles, CA. Job Title: Administrative / Sales Assistant Location: Los Angeles, CA Department: LA Business Office Reports to: Vice President, Head of LA Office Employment: Status: Part-Time (Temp-to-hire ) Salary range: $22 - $27 per hour, based on experience. Working Conditions  Work Schedule: 5 hours a day (typically, 10:00 a.m. to 4:00 p.m. with unpaid 1-hour lunch)/ Monday to Friday.  Hybrid Work: Minimum 3 days per week in the office. Key Responsibilities Administrative Support (30%)  Act as the first point of contact for the office, greeting visitors, answering phone calls, and managing email correspondence including general inquiry for LA Business Office.  Schedule and coordinate meetings, including virtual and in-person events, ensuring all logistical aspects are handled efficiently.  Support new office set-up and maintain office supplies and inventory, ordering materials, equipment, company’s novelties and gifts as needed.  Organize and maintain filing systems, both physical and digital, ensuring easy access to information and compliance with company policies.  Prepare and distribute internal communications, ensuring all staff are informed of meetings, schedules, and relevant announcements.  Assist in arranging travel itineraries, including but not limited to flights, hotels, and car rentals for executives and employees.  Handle general office maintenance and support, ensuring the office environment is clean, professional, and operational.  Support in general administration of company events, parties and office move as needed. Finance and Accounting Support (30%)  Work with head office based in New York and its general administration team for accounting transactions.  Assist with accounts payable and receivable tasks, ensuring timely processing of invoices and payments .  Support budget tracking and financial reporting, maintaining accurate records for internal and external audits.  Coordinate with vendors, service providers, and contractors on financial matters such as billing and contract renewals.  Prepare expense reports and reconcile company credit card transactions and report to management and head office.  Prepare invoices and handling outstanding invoices (i.e. sending past due notices).  Manage, check and analyze royalty reports, including any discrepancies, tracking down outstanding reports/amounts receivable, creating reporting documents, filing reports and information for record.  Maintain an accurate filing system for all financial documents and receipts, ensuring compliance with company standards and California state regulations.  Assist the management and head office with any ad hoc financial tasks or special projects as required. Sales Assistant (40%)  Assist the management and sales team with the preparation and maintenance of client proposals, contracts, and presentations.  Coordinate communication with clients, suppliers, and internal teams to ensure timely execution of sales meetings and follow-up.  Maintain a detailed database of potential and existing clients, tracking interactions, communications, and sales progress.  Provide administrative support in the execution of sales strategies and initiatives.  Provide basic translation from Japanese to English and/or English to Japanese for documents and audiovisual contents.  Assist in maintenance of sales documents, including contracts, client list, project timelines, presentation document ad marketing materials ensuring they are updated and filed appropriately.  Assist in generating summary, review and reports for programs/formats, global television industry including North America. Qualifications: Work Experience: 3-5 years of experience working in general affairs, AP/AR, or sales support (client management and proposal preparation) functions. Prior work experience both in Japan and the U.S. is desirable.  Educational Background: Bachelor degree in Business, Finance, Marketing, or a related field, or equivalent combination of education and work experience.  Language Proficiency: Fluency in both Japanese and English (reading, writing, and communication).  Local Knowledge: Familiarity with Los Angeles area (geographically) is preferred (it will help us navigate logistical and business activities within the region).  Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and be able to generate custom reports as necessary. Familiarity with accounting software (e.g., QuickBooks) is preferred.  Excellent verbal and written communication skills, with the ability to interact professionally with people at all levels (internal and external) with cultural sensitivity.  Strong attention to detail and the ability to work independently and resolve problems effectively.  A strong interest in Japanese and American television content and the entertainment industry (prior experience in the field is not required).Must be tactful, mature, flexible and able to successfully respond to multiple work pressures.

Job Description About the Role The Administrative Assistant to the Garden Directors provides essential administrative, technical, and clerical support to department leadership, with a primary focus on the Directors of Horticulture/Operations and Conservation/Research - the Garden’s two largest departments. This role requires exceptional organizational and interpersonal skills, strong attention to detail, and the ability to handle sensitive information with discretion. This is a full-time (40 hours per week), non-exempt, benefited position. A Day in the Life You’ll be the go-to person who helps keep things running smoothly for our directors. Your work will ensure meetings are prepared, communication is clear, and projects move forward efficiently. Every day is different, but you can expect to: • Keep schedules and meetings running seamlessly — from coordinating logistics and preparing agendas to taking minutes and ensuring follow-up items don’t fall through the cracks., • Be a trusted point of contact for directors, managing calendars, fielding routine emails and calls, and helping keep priorities in order, as requested., • Handle sensitive information with discretion and professionalism., • Support special projects that advance the Garden’s mission, working with the directors., • Keep administrative tasks humming — from processing invoices to scanning, filing, and preparing documents., • Make sure internal meetings and events are set up for success., • Schedule committee meetings and ensure they do not conflict with Garden wide events., • Provide logistical support for programmatic committee meetings including managing invitations and attendance, technology, setup, note taking, and follow-up, • Work in partnership with the Conservation Department to complete the monthly WEX fuel bill, • Ensure the Board of Trustees are invited to Garden-wide events, • Respond to requests from the Senior Leadership team to submit invoices in Ramp., • At least two years of administrative and clerical experience., • Strong organizational skills with a sharp eye for detail and accuracy., • Excellent time management; you’re great at juggling priorities and meeting deadlines., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Top-notch interpersonal skills with the ability to communicate clearly, concisely, and professionally., • Communicate comfortably with staff, leadership, volunteers, and external partners., • Work independently while thriving as part of a team., • Adapt quickly to shifting priorities in a fast-paced environment. Certificates & Licenses • Sit for up to two hours at a time; use computer and phone for extended periods., • Stand and walk for extended periods, including on stairs and Garden trails., • Occasionally lift and carry up to 40 lbs.; bend, squat, and perform other physical tasks. The Garden is a beautiful place to work! In addition to beautiful views, outdoor work environments include exposure to extreme temperature fluctuations, rain, dust, allergens, poison oak, insects, wildlife, and sun exposure. Disclaimer: You must be able to perform the essential functions of the position satisfactorily, and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Santa Barbara Botanic Garden retains the right to change or assign other duties to this position.

Job Description Are you enthusiastic about helping others and providing world class customer service? Do you have exceptional organization and follow through skills? Are you a dependable person that exudes positive energy? Demboski & Chapman Financial & Insurance Solutions, Inc. is looking for someone who possesses these skills to join their team in an Administrative Assistant. You will be part of a team that is committed to excellence and putting the client’s interest first. JOIN OUR TEAM! Our firm has been professionally advising in the Santa Barbara community since 1969, and our unique value proposition is to be the single point of contact for all investment, insurance, and employee benefit complexity that family or small business and its owners will encounter. We are currently in a position of growth and seeking the right new members for our team to take us to that next level! We are a high energy team, who enjoys constantly exceeding our clients’ expectations, and helping both them and our team members lead their very best life. The reward and career potential are significant at Demboski & Chapman: competitive base salary, strong benefits package, generous paid time off (vacation, sick time, and 15 paid holidays), as well as personal and professional growth opportunities. We embody the Santa Barbara lifestyle, and are looking for a qualified candidate who will appreciate working in a fun, successful, low stress but fast-paced environment. JOB SUMMARY The Administrative Assistant has two primary roles: to ensure that an on brand, seriously impressive first impression is made at each and every touch point to our practice, regardless of the medium, as well as support the Employee Benefits division of our firm with individual and group health insurance benefit administration. This position is a central part of our team and is tasked with ensuring everyone and everything runs as smoothly as possible. ESSENTIAL DUTIES & RESPONSIBILITIES · Support our Advisor(s) with client service requests for health insurance/employee benefits, including client data entry, executing on client service requests (adding/dropping coverage, billing, claims, eligibility requests), preparing client deliverables, assisting with new business paperwork, etc. · Participate in client meetings with senior advisors and complete follow-up work from the client meetings. · Assist in preparation of annual renewal season materials for each group client of the firm. · Provide exceptional customer service by greeting clients over the phone and upon arrival to the office, ensuring they have a positive and epic first experience interacting with our firm. · Manage most forms of communication to include answering phone calls, emails, outbound appointment scheduling, and directing all communications to the proper party. · Arrange appointments and provide calendar management support to the Owner/CEO. · Provide general administrative and clerical support to the business such as filing, preparing letters, ordering office supplies, etc. · Prepare and send out weekly email newsletters and report the results of interactions to the Owner/CEO. · Assist with the process of updating content to all technology platform interfaces. · Facilitate and coordinate the logistical considerations for educational client relationship building events throughout the year. · Primary point of contact with office vendors, such as FedEx, UPS, USPS, shredding service, etc. CORE COMPETENCIES · Keen attention to detail, accuracy, thoroughness, and follow-through · Exceptional verbal and written communication skills · Proactive and positive mindset · Strong interpersonal skills with ability to build and develop lasting relationships · Collaborative team player · Strong organization and time management skills, with ability to multi-task and prioritize REQUIRED EXPERIENCE AND EDUCATION: · Bachelor’s or Associates Degree · Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) PREFERRED EXPERIENCE · Experience working in a professional office environment · Luxury hospitality and/or customer service experience · Employee benefits or health insurance experience PHYSICAL DEMANDS: This is largely sedentary role, and it may involve repetitive motions in the hands/wrists as this role is dependent on consistent phone and computer-use during the workday. May need to occasionally lift and carry up to 10 pounds. This role may also require occasional travel around town to run errands on behalf of the business, and for that reason, individual will need to have an active Driver’s License and reliable means of transportation. POSITION TYPE AND EXPECTED HOURS: Days and typical hours of work are Monday through Friday, 8:00am - 5:00pm. There is some flexibility with work hours, but an employee must work 40 hours to maintain full-time status. BENEFITS: Competitive benefits package including Health Insurance, Dental, Vision, Paid Holidays, Paid Vacation, Sick Days, Paid Cell Phone Plan, FSA/125 Plan, Life & Disability Insurance, 401K with profit sharing. Learn more about us on our website:

Job Description Job Description: Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us. Job Responsibilities and Tasks: • Reports directly to the CEO / COO., • Manage daily administrative tasks as assigned., • Coordinate team meetings and events and prepare agendas., • Assist with event planning and travel, • Manage uniform and company swag, • Assist with management of certificates of insurance, • Proven experience as an administrative assistant or similar role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.), • Excellent organizational and time-management skills., • Strong communication and interpersonal abilities., • Ability to work independently and as part of a team., • High school diploma or equivalent; associate or bachelor’s degree preferred.Company DescriptionOur culture emphasizes training, growth and teamwork. We have a great benefits package! Ollivier Corporation has been in business since 1987, and is a proven industry leader. Ollivier is a managed security provider. This means that we support all aspects of a clients security program. From security systems to security personnel, Ollivier is a trusted adviser for some of the largest companies in Southern California.Our culture emphasizes training, growth and teamwork. We have a great benefits package! Ollivier Corporation has been in business since 1987, and is a proven industry leader. Ollivier is a managed security provider. This means that we support all aspects of a clients security program. From security systems to security personnel, Ollivier is a trusted adviser for some of the largest companies in Southern California.

Job Description We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description Job Title: Medical Assistant Location: Thousand Oaks, CA Required Qualifications: • High School Diploma or Medical Assistant Certification We are a fast-paced clinic in Thousand Oaks seeking Medical Assistants who are passionate about patient care and thrive in dynamic environments. Responsibilities: • Accurately obtain and record patient medical histories, vital signs, test results, and other relevant information while maintaining strict confidentiality., • Coordinate daily administrative tasks including scheduling, patient check-in/check-out, and maintaining medical records., • Entry-level candidates welcome, • Strong foundation in:, • Medical terminology, • EMR/EHR systems, • Scribing, • Patient care The pay range for this position is $21.50 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Camarillo,CA. Application Deadline This position is anticipated to close on Oct 22, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Integrated Care Plan Program Coordinator W2 Contract Salary Range: $47,800 - $54,000 per year Location: South San Francisco, CA - Hybrid Role Job Summary: As an Integrated Care Plan Program Coordinator, you will provide administrative support and assistance to the health insurance team, Integrated Care Management team, and the Clinical Oversight team. You will manage completed Health Risk Assessment (HRA) forms among the ICM team members responsible for completing Care Plans. Duties and Responsibilities: • Support data entry by entering Health Risks Assessments (HRA) received by mail into GlobalForms and update in other systems and applications, including CareStat Database, PSICapture (an advanced document capture software), and MHK., • Work on "closed cases" in the "Pending ICM Queue" to the MedHOK (MHK) application. This task involves following the workflow outlined by ICM to get the case assigned to an ICM Model of Care (MOC) team member. The goal of this primary task is to clear the "ICM Pending Queue" Tab in CareStat Databased (CSDB) daily and assign a Care Manager to the case in MHK., • Support the Care Plan Program Manager in testing and validating system updates in CareStat Database, GlobalForms, PSICapture, and MHK., • Support the Member Assessment Unit (MAU) in special projects like HRA for members with significant changes in condition, etc., • Perform other duties as assigned. Requirements and Qualifications: • High school diploma or GED required, • College-level courses in health care are a plus., • One year of managed care experience, preferably in Care Coordination., • Experience working with the health needs of the population served., • Experience as a Medical assistant is a plus., • At least one year of direct Care Coordination, • Microsoft Office Suite applications, including Outlook, Word, Excel, Access, and PowerPoint., • Care management, Medi-Cal, Medicare benefits, and the complexities of working with the elderly and disabled population., • Bilingual skills are highly preferred, particularly in Spanish, Tagalog, or Chinese. Desired Skills and Experience Health Insurance, Health Risks Assessment, Integrated Care Management, care coordination, Medi-Cal, Medicare, MedHOK, Microsoft Office, Bilingual Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate. Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at .

Company Description Bay Area Podiatry Group is a medical practice located in San Leandro, California. The practice focuses on providing high-quality podiatric care to the community. With a dedicated team of professionals, the company ensures comprehensive and compassionate healthcare services to its patients. Role Description This is a on-site role for a Medical Assistant located in San Leandro, CA and Orinda, CA. The Medical Assistant will be responsible for assisting the healthcare provider with patient care, performing clinical and administrative tasks, preparing patients for examinations, and maintaining medical records. Daily duties include taking patient vitals, handling patient inquiries, and ensuring a clean and organized work environment. Qualifications • Medical assisting, taking patient vitals, and clinical skills, • Administrative tasks, handling patient inquiries, and medical records management, • Excellent communication and interpersonal skills, • Ability to work independently and as part of a team, • Experience in a medical or healthcare setting is a plus, • Certified Medical Assistant (CMA) or equivalent certification preferred, • Must be work in both locations.

Company Description Pacific Sotheby’s International Realty is a luxury residential brokerage in Southern California, supporting over 600 elite real estate professionals in 18 offices throughout San Diego and Orange County. The company offers extensive marketing programs and media partnerships to ensure successful property sales experiences for agents and clients. Role Description This is a full-time on-site Personal Assistant role located in San Diego County, CA at Pacific Sotheby’s International Realty. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, and utilizing clerical skills to support daily operations. Qualifications • Personal Assistance and Executive Administrative Assistance skills, • Strong communication skills, • Experience in Diary Management, • Clerical Skills, • Excellent organizational skills, • Ability to prioritize tasks effectively, • Proficiency in MS Office suite, • Previous experience in a similar role is a plus

Hi, I hope you're doing well. My name is Swati, and I’m reaching out from HireTalent, a global staffing and recruitment firm. We’re currently hiring for an exciting opportunity as a Purchasing Assistant based in Chatsworth, California. Please find the job details below. If you're interested or would like to learn more, feel free to reach out to me at or call/text me directly at (351) 228-4123. Job Title: Purchasing Assistant Work Location: Chatsworth, California Duration: 12 Months Shift: 1st Shift This individual will provide support for the purchasing of materials, equipment, supplies and services necessary to support the company strategic plan. The continuous and intermittent functions that are conducted relate strongly to the specialties of the unit, and this individual must be familiar with administrative conventions and practices for the specialties. Tasks that are performed may involve complex documents, spreadsheets, reports, and presentations as well as completion of specialty-specific templates and forms. Principals provide most substance for such materials, but the incumbent will be required to compose relatively common and straightforward correspondence items, and to insert standardized elements into specified formats. Responsibilities: · Provide effective, timely, and consistently upgraded and improving office services support as directed for assigned unit(s). · Maintain established work processes and workflow for the office as required by specialties of the unit(s) served. · Provide efficient and proficient basic service for principals within the procedures established for the unit(s). · Provide efficient and proficient back-up service for other unit(s) or principals as assigned. · Provide courteous and effective contact communications for the unit(s) and principals. · Meet work deadlines within priorities, with minimal issues for principals or superior. Best Regards, Swati Rai Account Manager | HireTalent | A Creative Solutions Services Company Phone: (351) 228-4123 Email:

Are you a Google Drive guru with a passion for all things organized? Let’s chat! Hi there! We’re looking for a detail‑loving, tech‑savvy Office Assistant to help bring structure to our digital back office and support light administrative tasks. This is a part‑time role with set hours. In‑person support in Malibu is required, so being local is a must. What You’ll Do: Organize and structure our Google Drive (folders, naming conventions, permissions-the works!) Keep track of files, documents, and shared resources Support light admin tasks like managing emails, scheduling, and follow‑ups Create templates, SOPs, and light documentation Suggest systems and tools to improve our workflow You’re a Great Fit If You: Have advanced Google Drive skills Love organizing digital spaces Are reliable, communicative, and proactive Can work independently and think two steps ahead Bonus: Familiarity with Google Workspace, Slack, and Monday.com is a big plus Hours & Compensation: Part‑time, flexible hours (estimated 10 hours/week) Contractor role (1099) Compensation based on experience Tools We Use: Google Workspace (Docs, Sheets, Drive, etc.) Slack Monday.com If this sounds like your kind of jam, we’d love to hear from you! Please send a brief note telling us about your experience organizing Google Drive and why you’re the perfect person for this role.

Hybrid: Los Angeles Summary The Legal Assistant will support attorneys in our Real Estate Practice Group by providing information management, administrative, and client service support. This role enhances attorney effectiveness by coordinating communications, managing documents, and ensuring smooth workflow. The ideal candidate will have knowledge of relevant legal processes (or a strong willingness to learn), demonstrate initiative, follow through on assignments, and possess excellent attention to detail, organizational, and technical skills. This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of this role that the employee be available to work in-person in the Los Angeles office one or more days per week. Duties/Responsibilities: • Provides highly technical document production, including but not limited to typing, drafting, formatting, editing documents, and redlining documents., • Format a variety of leases, including initial drafts of office leases, ground leases, and retail leases, using existing forms., • Preparing documents relating to a variety of real estate, financing, and construction matters, based on consultation with clients and review by attorneys., • Exceptional attention to detail and thoroughness in performing diligence on real estate and financing transactions., • Maintains files and all client documentation with follow-up on any pending post-closing tasks to ensure all loan matters are finalized., • Proofreading legal documents to ensure accuracy and consistency., • Prepare signature packages and signing instructions to signatories, review the package to ensure signature blocks are accurate, and review all incoming original documents to ensure all required original documents are provided prior to the closing date., • Preparing closing binders and coordinating document delivery to the attorney and to outside parties., • Manages the attorney’s calendar, schedules meetings, resolves conflicts, and opens client matters., • Working closely with attorneys to resolve a variety of day-to-day issues and supporting a broad range of commercial real estate transactions and projects., • Manage arrangements for marketing opportunities, including conferences and travel., • Prepare expense reports for reimbursement and submit invoices., • Minimum of 4 years of legal or executive administrative experience, preferably within the real estate area., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, AIR, and CAR forms and legal technology platforms, such as document management systems, e-filing platforms, and billing software., • Be independent, have a can-do spirit, and be able to manage multiple projects and tasks at a time., • Take initiative, have excellent follow-through, and enjoy learning and being challenged., • Exceptional organizational and time-management skills, capable of managing multiple priorities, tasks, and deadlines effectively in a fast-paced environment, • Ability to work under pressure and maintain flexibility regarding work assignments., • Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team., • Exceptional written and verbal communication with strong attention to detail. Salary Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $80,000.00 – $95,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.

Job Description Saving Lives with Early Detection Physician Assistant or Nurse Practitioner - Urology We are seeking a hospital and clinic-based role Physician Assistant or Nurse Practitioner to join our team in Palm Desert and Palm Springs, CA. This is a full-time, clinic-based role with a Monday-Friday schedule only. You will work 1:1 with a trained urologist specializing in male/female urology. Responsibilities: • Provide outpatient care to patients with conditions such as incontinence, vaginal prolapse, recurrent UTIs, pelvic pain, etc., • Examine patients and review their medical records, • Order and study diagnostic tests, • This role will conduct hospital rounds, admission and consults for local hospitals, • Diagnose conditions and propose treatments, • Assist with patient calls, medication refills, and other administrative tasks, • Maintain accurate records and schedules, • Inform patients about their health conditions and prescribed medications, • Educate patients and their family members on good health practices, • Active CA State License, • Willingness to commit to learning the specialty, • Strong communication skills, both verbal and written, • Excellent organizational skills and attention to detail, • Ability to multitask and prioritize responsibilities effectively, • Proficient in using electronic medical record systems (EMR), • Full benefits including medical/dental/vision/life, • Equity in HALO Diagnostics, • Paid vacation / holidays / sick time / 401k plan, • Family planning support

Legal Administrative Assistant Location: Cupertino, CA 95014 Duration: 6-month contract with possible extension Job Overview We are seeking a reliable and proactive Legal Administrative Assistant III to provide comprehensive administrative support to a legal team and its senior executive leaders. The ideal candidate will bring strong organizational skills, excellent time management, and the ability to thrive in a fast-paced, dynamic environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities • Provide administrative support to senior executive leaders and legal teams., • Manage complex calendars, coordinate schedules, and organize meetings., • Handle travel arrangements, expense reports, and meeting agendas., • Prepare recaps, notes, and follow-ups for meetings., • Organize lunches, team-building events, and cross-functional meetings., • Liaise with multiple stakeholders across business functions., • Maintain confidentiality while handling sensitive information., • Support overall team operations in a fast-paced and rapidly shifting environment. Required Qualifications • 5–7 years of administrative experience, including calendar management, expenses, travel coordination, and event organization., • Prior experience working with legal teams; basic knowledge of litigation or paralegal work is a plus., • Strong collaboration skills with the ability to build partnerships across teams., • Hands-on experience with macOS and Mac systems, including proficiency in native applications (Mail, Calendar, Keynote, Numbers, Pages)., • Strong organizational skills with exceptional attention to detail., • Ability to manage multiple tasks, prioritize effectively, and adapt to ambiguity., • Excellent time management skills and discretion when handling confidential matters. Preferred Qualifications • Ability to complete assignments independently and with confidence., • Commitment to responsiveness, accuracy, and excellence., • Positive and innovative approach to problem-solving in changing situations., • Resourceful and highly collaborative., • Strong communication and interpersonal skills., • Professional written and verbal communication abilities., • Ability to lift and carry items up to 30 pounds (e.g., office supplies, documents, equipment).

Opportunity to work as an Executive Assistant, this is more of a Junior Executive Assistant reporting to a Partner. Our client handles accounting for the Entertainment industry and are located in Sherman Oaks. We are looking for someone who has bookkeeping skills as well as Executive Assistant skills, so more of a hybrid role. Need an employee who has worked for a CPA firm as an Assistant. This position is located in the San Fernando Valley in Sherman Oaks. We will also be looking for an Administrative type of candidate for our client in Culver City, looking for a solid 2 year experienced person who is an expert of Excel. Offering $21.75 or $45,240.00. Great team, must live commuting distance to Culver City. Responsibilities include but not limited to: Billing clients Preparing invoices Generating statements Printing and sorting Mailing & emailing Answering phones courteously, screening Partner & Firm Administrator calls Entering Partner time sheets daily Setting up new clients in Axcess, adding to Workstream, and recording in Outlook Processing credit card payments Calendaring events Monitoring Partner schedules Welcoming Clients (escorting to conference room if here for a meeting, offering a beverage) Greeting Vendors (screening them and helping if here for servicing equipment, plants…) Scheduling client meetings in person and on Zoom Corresponding with clients as directed via phone or email Contact and correspond with various tax agencies via phone, email and written correspondence as directed. Anticipate Partner needs and provide timely assistance in whatever capacity is called for Recording and saving client source documents Preparing and sending via DocuSign questionnaires/organizers/engagement letters/paperless agreements Assembling and sending via DocuSign tax returns Tracking tax returns and efiles Entering CCH charges Collecting A/R as directed Ordering office supplies as directed Ordering food for office events (monthly birthdays, partner meetings etc.) Foster teamwork and an enjoyable work environment Please submit your resume to pauline@casbonassociates. net Salary range is up to $75k commensurate with experience. Great benefits and a wonderful team culture/family environment.

Summary of Position Lionsgate is currently seeking an Executive Assistant to support the Chief Executive Officer. This role is ideal for an experienced and proactive professional who thrives in a fast-paced, dynamic environment and is adept at managing both high-level executive functions and team coordination. The Executive Assistant will also manage and mentor a direct report, an Executive Support Assistant, delegating tasks as appropriate to ensure seamless day-to-day operations. Responsibilities • Serve as a trusted partner to the CEO by anticipating needs, exercising sound judgment, and maintaining the utmost confidentiality across all matters, • Provide daily administrative support to the Chief Executive Officer, including but not limited to rolling calls, managing a high-volume and ever-changing calendar, coordinating complex domestic and international travel, submitting timely expense reports, and handling logistics for both internal and external engagements, • Set up meeting spaces (in-person and/or virtual), track action items, and follow up as needed to ensure next steps are executed efficiently, • Prepare briefing materials and decks for high-stakes internal and external meetings; manage incoming scripts, reports, and screenings, • Provide comprehensive support for quarterly Board of Directors meetings, including preparing materials, coordinating logistics, and liaising with board members as needed, • Maintain and regularly update the CEO’s contacts and communications with VIPs, partners, talent, agencies, and industry leaders, • Work closely with the Assistant to the Vice Chairman to align on communications, scheduling, and team-wide priorities, • Delegate and oversee tasks to the Executive Support Assistant/Floater, including meeting prep, calendar maintenance, follow-ups, and document organization; provide guidance and mentorship to support their professional development, • Ensure smooth operations of the CEO's office by streamlining administrative processes and improving workflow where possible, • Be available after hours on an ad hoc basis for time-sensitive or urgent matters, • Assist with select personal tasks for the CEO including, but not limited to, reservations, personal appointments, and travel planning Qualifications • Minimum 5+ years of experience supporting C-level executives, preferably in the entertainment, media, or talent management industries, • Bachelor’s Degree, • MS Office Suite proficiency, including Outlook, Excel, and PowerPoint, • Excellent written and verbal communication skills, • Impeccable attention to detail, organizational abilities, and discretion, • Proven ability to multi-task, prioritize projects, and pivot quickly in a high-pressure environment, • Aptitude to learn quickly and adapt to changing priorities and personalities, • Familiarity with entertainment industry workflows, agency/talent relations, and industry terminology, is a plus Nice to Haves • Experience supporting executives within a studio, production company or talent agency, • Passion for the entertainment industry and interest in supporting creative and strategic leadership, • Experience managing or mentoring junior administrative staff About Lionsgate Lionsgate (NYSE: LION) is one of the world’s leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio’s bold and entrepreneurial culture. Our Benefits • Full Coverage – Medical, Vision, and Dental, • Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day, • 401(k) company matching Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents. This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment. Job Title: Senior Administrative Assistant • Location: Palo Alto, CA (Onsite), • Pay: Up to $45/hour, • Type: Long-Term Temporary (Temp-to-Hire Potential), • Start Date: ASAP, • Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite) Key Responsibilities: • Manage complex calendars and scheduling for 4 VP-level executives, • Prepare materials, documents, and logistics for meetings, • Draft emails, meeting notes, slide decks, and internal documents, • Handle email correspondence and document requests on behalf of executives, • Ensure seamless administrative support and coordination across departments Qualifications: • 5+ years of executive or senior-level administrative support experience, • Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required), • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus, • Excellent verbal and written communication skills, • Highly organized with strong multitasking, follow-through, and attention to detail, • Bachelor’s degree or equivalent professional experience

Senior Administrative Assistant - VP of Human Resources (on-site) The Role Our client is seeking a Senior Administrative Assistant to provide high-level support to the VP of Human Resources. This individual will play a critical role in ensuring smooth day-to-day operations, handling sensitive information, coordinating communications, and managing key administrative functions. The ideal candidate will have a strong background in senior-level administrative support, excellent organizational and communication skills, and the ability to thrive in a fast-paced environment. Key Responsibilities • Provide direct executive-level administrative support to the VP of Human Resources, including calendar management, meeting coordination, and correspondence., • Prepare and edit documents, presentations, and reports with a high level of accuracy and professionalism., • Coordinate travel arrangements, accommodations, and detailed itineraries; process and reconcile expense reports., • Assist with HR-related communications, reporting, and project tracking to support strategic initiatives., • Manage confidential and sensitive information with the highest degree of discretion., • Serve as a liaison between the VP of HR and internal/external stakeholders, ensuring timely follow-up and communication., • Support the preparation of materials for leadership meetings, board presentations, and company-wide initiatives., • Monitor and track key operational metrics, providing reporting and updates as needed., • Bachelor's degree preferred; High School diploma required., • 5+ years of experience in an executive administrative or senior support role, preferably supporting HR or C-level executives., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Exceptional written and verbal communication skills., • Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines., • High level of professionalism, discretion, and integrity when handling confidential matters., • This position is based in Irvine, California., • Standard office hours with occasional overtime and flexibility required., • A collaborative, purpose-driven culture focused on integrity, continuous improvement, and care for its people., • Competitive compensation and benefits package.

Under the general supervision of the Director of Claims, this position is responsible for performing a broad range of technical and administrative duties to support the Claims Department. Key responsibilities include processing new claim intakes, assisting members, initiating and managing incidents and claims, and overseeing the Student Injury Claims Program. This role may also involve managing a small caseload from intake through resolution, ensuring timely and accurate handling in accordance with established procedures and policies. Additional duties include general office support such as claim indexing, filing, maintaining accurate records, and operating standard office equipment. The position operates within a structured framework and collaborates with various staff across the department. Essential Duties General Responsibilities Generate claims loss run reports for Company staff and members. Set up, maintain, and modify property and liability claims in the claims database. Assist in administering claims programs, including the Student Injury Claims Program. Collaborate with the System Administrator to support claims database operations, ensuring system functionality, data accuracy, and timely vendor responses. Respond to member inquiries regarding new incidents, claims, and the Student Injury Claims Program. Maintain a strong understanding of Company operations, internal claims procedures, workflows, vendor panel, and program objectives. Interpret and analyze lawsuits to initiate new claims. Demonstrate thorough knowledge of the California Government Tort Code. Provide excellent customer service, including handling phone calls, answering questions, and gathering information. Assist with auditing vendor invoices and resolving payment inquiries. Perform routine clerical duties such as typing, filing, answering phones, operating office equipment, and distributing mail. Prepare and proofread written communications for members and external parties. Use computer systems to enter, update, and retrieve organizational data. Schedule meetings, conferences, and services as directed. Assist with maintaining the Company's video library, shared drive, and website. Handle incoming and outgoing mail, including daily delivery to the mail facility. May be required to manage a small caseload of claims as needed. Other Duties Support special projects and perform other duties as assigned. The CEO may revise the essential duties and reporting structure of this position at any time. Qualifications / Skills Proficiency in Microsoft Word, Excel, PowerPoint, claims databases, and Salesforce. Ability to work collaboratively and constructively with colleagues. Strong customer service and communication skills, both verbal and written. Ability to interpret legal documents, including lawsuits. Strong investigative skills for initiating new claims. Excellent command of English grammar, spelling, punctuation, and vocabulary. Demonstrate tact, patience, and courtesy in communications. Ability to work under pressure and manage multiple tasks. Professional demeanor and positive attitude in all work situations. Perform technical and clerical duties including data entry, record keeping, and telephone support. Operate standard office equipment such as computers, copiers, calculators, and telephones. Maintain organized physical and digital records. Training & Experience Minimum of two years of experience as a claims assistant or claims adjuster, with knowledge of legal document interpretation. High school diploma required. Relevant experience may be substituted for post-secondary education. Desired Skills and Experience Under the general supervision of the Director of Claims, this position is responsible for performing a broad range of technical and administrative duties to support the Claims Department. Key responsibilities include processing new claim intakes, assisting members, initiating and managing incidents and claims, and overseeing the Student Injury Claims Program. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Medical Assistant is a key contributor to PFCLA’s mission of providing compassionate, world-class fertility care. This role supports both clinical and administrative functions to ensure efficient workflows, safe procedures, and an exceptional patient experience. Accuracy, professionalism, and empathy are critical, as the MA serves as a direct point of contact for patients during sensitive stages of their fertility journey. This role may have rotating weekends and may occasionally be out of our Glendale clinic, but primarily out of the Westwood clinic. Job Description Patient Care • Room patients and manage clinical flow to ensure the physician’s schedule runs efficiently and on time., • Clearly and accurately explain procedures to patients and support the physician during exams and procedures- document all interactions in PFCLA’s EMR., • Provide accurate and thorough injection instructions to patients, ensuring proper medication handling and administration., • Prepare procedure paperwork in alignment with physician notes; review documentation thoroughly with patients to confirm understanding., • Answer and triage clinical calls accurately; document all communications and follow-ups in the EMR system., • Coordinate prescriptions with pharmacies when appropriate., • Sterilize instruments per protocol (autoclave/Cidex) and document usage., • Stock and maintain cleanliness in exam and procedure rooms., • Enter ultrasound measurements into EMR based on physician statements and assist with handling and labeling of specimens., • Ensure all patient documentation is complete, legible, and accurate in the EMR system (nAble)., • Double-check all orders and paperwork submitted by providers for completeness and correctness., • Demonstrate professionalism, courtesy, and punctuality at all times., • Collaborate effectively with physicians, clinical coordinators, nurses, lab personnel, and front office staff. Maintain strict confidentiality in accordance with HIPAA and PFCLA standards., • Actively contribute to a positive patient experience through empathy, timeliness, and clear communication., • Attend required team meetings, compliance training, and complete annual competency assessments., • Support rotating office schedules and travel to Westwood or Glendale locations as needed. Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Education/Experience • Certified Medical Assistant (CMA) credential required., • Phlebotomy certification preferred (for practices where blood draw is performed)., • At least 1–2 years of experience in a clinical or fertility setting strongly preferred., • High attention to detail with ability to identify and resolve discrepancies in clinical documentation., • Excellent written and verbal communication skills, including patient-facing communication., • Ability to read, write, and interpret documents and instructions, including clinical protocols., • Proficiency with EMR systems (nAble preferred) and basic Microsoft Office tools., • Frequent walking, standing, and movement required throughout the clinic., • Use of standard office and clinical equipment including computer, printer, copier, and sterilization equipment., • Regular interaction with patients and clinical team; must be able to communicate clearly and professionally., • Occasional lifting of up to 10 pounds; exposure to clinical/laboratory environments with biohazards., • Travel between PFCLA locations may be required (Glendale and Westwood) as well as weekend support., • Noise level is moderate; must maintain focus and professionalism in a fast-paced setting. Job Type: Full-time Pay: $25.00 - $29.00 per hour Benefits: • 401(k) matching, • Dental insurance, • Flexible spending account, • Free parking, • Health insurance, • Paid time off, • 8 hour shift, • Monday to Friday, • Rotating weekends

About Us Riaz Capital is a Bay Area-based real estate developer and asset manager with 3,700 units under management and development across California. The firm got its start developing for-sale condominiums and luxury properties over 45 years ago, later transitioning to and perfecting workforce and entry-level housing products. Between our 40 team members, we bring together a combined 120 years of development experience, 100 years of real estate finance experience, and 75 years of portfolio management. Our disciplined approach and deep market knowledge across each of our key functions - development, finance, and asset management - allows us to continue performing throughout the typical real estate cycles. Since 2020, we have completed 15 projects, delivering over 1,000 workforce housing residences to the Bay Area. To date, the firm has raised over $1 billion of capital, comprising $450 million in private equity and more than $550 million in financing. After dispositions and refinancings, the firm oversees an $800 million real-estate asset base. Our investment team is skilled at identifying and capitalizing on opportunities - like EB-5 financing and Welfare Tax Exemptions - to enhance asset value. Over the 45-year history of our firm, we have established a resilient asset management platform. We, like all real estate firms, are not immune to significant market corrections but we have navigated them successfully by maintaining strict underwriting discipline, including stress-testing assumptions, ensuring financing flexibility, and maintaining appropriate contingencies and equity cushions. These principles mean that we have never lost an asset or missed a loan payment. During the pandemic, we maintained high occupancy across our portfolio, successfully refinanced debt amid rising interest rates, and secured construction financing despite industry-wide disruptions. By continually evaluating opportunities and structuring deals for redundancy and long-term viability, we deliver both community impact and strong risk-adjusted returns for our investors. Job Overview We are looking for a proactive and detail-oriented Junior Staff Accountant to join our in-house accounting team. This role is central to managing accounts payable workflows across our vertically integrated platform, including property operations, construction, corporate, holding entities, and family office accounts. The Junior Staff Accountant will also play a key role in the month-end close process, vendor coordination, and internal reporting. While this is an entry-level position, the individual will manage a remote offshore support team to assist with data entry and transactional tasks, providing an excellent opportunity to develop supervisory and process management skills early in their career. Key Responsibilities Accounts Payable Management (Primary Focus) • Oversee full-cycle AP for all business segments: property operations, construction projects, corporate entities, and family office., • Manage the AP calendar: ensure invoices are received, coded, and entered by weekly deadlines, and follow through on timely payment., • Review invoice coding and approvals, resolve discrepancies, and communicate with vendors and internal staff as needed., • Ensure AP aging reports are current and accurate; follow up to clear outstanding payables. Distribute weekly AP summary reports to key stakeholders, including aging trends, pending approvals, and upcoming payment priorities., • Perform monthly bank reconciliations for all assigned accounts; resolve variances promptly., • Assist with initiating and tracking intercompany wires and internal transfers., • Support monthly close timelines by verifying trial balances, reviewing ledger activity, and preparing necessary schedules., • Reconcile and post corporate credit card activity by the 5th of each month., • Help ensure monthly financial reporting is completed by the 15th., • Generate internal billing sheets for property management and asset management fees and coordinate with corporate accounting to issue invoices., • Track and coordinate timely insurance premium payments and ensure coverage remains active across all properties and entities., • Assist with monthly loan reconciliations and compliance reporting., • Support the transition of newly completed construction projects into stabilized, operating assets., • Maintain onboarding and reporting checklists to ensure financial setup and operational readiness., • Serve as primary liaison for vendor inquiries, ensuring timely response and resolution., • Manage workload delegation to offshore accounting support staff, including invoice entry, payment processing prep, and documentation., • Assist with analytical support on variances in operating expenses, utilities, and rent rolls., • Support payroll billback tracking by preparing and reviewing labor worksheets for upload into the accounting system., • Execute ad hoc assignments and support cross-functional projects as directed by the Assistant Controller or Controller. Qualifications • Bachelor’s degree in Accounting, • 1-2 years of general ledger analytic experience, • 1–2 years of experience in accounting or AP; real estate or construction accounting is a plus., • Familiarity with accounting software (Yardi preferred); strong Excel skills required., • Excellent organizational skills, attention to detail, and ability to manage deadlines., • Strong interpersonal and communication skills—especially in coordinating across teams and time zones., • Willingness to work with and manage offshore support staff in a process-driven environment.

Position Summary Maruwa America Corp. is seeking a bilingual Sales Assistant to support our sales team. This role is responsible for processing purchase orders (POs), managing shipment coordination, and handling customer communication. While customers are 100% based in the U.S. (English communication), frequent interaction with our Japan headquarters and factories (mainly via email in Japanese) is also required. The ideal candidate is detail-oriented, organized, and comfortable working in both English and Japanese. Key responsibilities: -Process and manage purchase orders (POs) received by the sales team. -Coordinate shipment processing and related documentation. -Communicate with customers regarding PO and shipment status, accounts receivable, and related matters (primarily in English). -Communicate with Japanese headquarters and factories regarding orders, shipments, and other operational issues (primarily in Japanese, via email). -Use OMS (Order Management System) for processing and tracking. -Handle transactions and data input through customer portals as needed. -Support sales reporting and data management using Excel, Word, and other Microsoft Office tools. -Assist with Salesforce operations (experience preferred). -Provide administrative support for various ad-hoc tasks as required. Required Qualifications: -Language Skills: Business-level proficiency in both English and Japanese (reading, writing, and email correspondence required). -Technical Skills: Proficiency in Microsoft Excel and Word (mandatory). -Experience with OMS or similar order management systems preferred. -Salesforce experience a plus. -Strong organizational skills, attention to detail, and ability to manage multiple tasks. -Excellent written and verbal communication skills. -Prior experience in inside sales, customer support, or sales assistant roles preferred. Employer Information: Company name: Maruwa America Corporation Form of employment: Full-Time, Santa Ana office Work Hours & Schedule: -Standard workday: 7.5 hours per day. -Flexible start time: between 7:30 AM and 9:30 AM in 30-minute increments. -Hybrid schedule: 2–3 days per week in office, remaining days remote. Compensation & Benefits -Starting wage: $22+/hour (Negotiable, based on experience) -Probation period: None. -Paid Time Off (PTO): 10 days in the first year. -Benefits: Medical, Dental, Vision insurance effective from the first day of the month following hire date. -401(k): Eligibility begins after 6 months of employment.

Russell Tobin & Associates is currently seeking a Project Assistant, 12+ Months Contract role for one of our Fortune 500 clients, for Rosemead, CA 91770 location. Apply today for immediate consideration. Position Title: Project Assistant Location: Rosemead, CA 91770 Duration: 12+ months contract with possible extension Pay rate: $19.00-21.00/hr on w2 Job Overview • This role will be supporting the Delivery Manager and the Systems Integrator PM's and Scrum Masters., • This resource will be supporting an enterprise IT implementation ., • The main responsibilities include Project Management support for IT projects, tracking project status and milestones, and manipulating dashboard filters to capture relevant updates and provide dashboard screenshots to relevant stakeholders and / or leadership., • Organizes project operations and provides a range of administrative and coordination functions, • Tracks and reports on project milestones, deliverables, risks, and issues, • Coordinates communication and information flow among project team members and stakeholders, • Maintains project documentation, files, and administrative systems Responsibilities: • Supports project managers in planning and executing projects, tracking progress, and identifying risks/issues, • Analyze project data, track key metrics, and provide status reports to project manager, • Recommends project management methods, tools, and best practices based on analysis, • Acts as a resource for project team members on processes, systems, and day-to-day work, • Develops presentations, dashboards, and visuals to communicate project status and technical details, • Log and maintain project risks, issues, dependencies, and change requests in issue tracking systems, • Manages and adjusts changing workloads and priorities and follows up on multiple projects with minimal guidance, • Assist with analyzing project data, metrics, and KPIs for insights and trend identification, • A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity. Required Skills/Attributes: • Bachelor's degree in a relevant field (Science, IT, etc. where they have high exposure to data related courses, IT, reporting, etc), • Basic skills MS Office Suite, specifically Teams, Calendaring and Excel, • 1 year experience Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.