Trabajos administrative assistant en Knoxville, TN - Page 2Crear alertas

Job Description JOB PURPOSE: Manage all leasing and marketing efforts of the community. Oversees the Leasing staff and should be able to assist the Community Manager with all day-to-day operations of leasing office. PRIMARY DUTIES & RESPONSIBILITIES: Will always include those specifically assigned by the immediate supervisor. * Assist the Community Manager with oversight of the leasing team and training and ensure all company standards are being followed * Support Leasing Consultants in the leasing of apartments and ensure that Fair Housing guidelines are followed * Maintain lease files and computer records for the community * Meet regularly with Community Manager and Market Director to discuss leasing issues and community performance * Coordinate the renewal program and ensure that all residents are contacted through the renewal process * Conduct a monthly market survey and recommend pricing changes * Follow up with the leasing team to insure deadlines and standards are upheld. * Maintain the integrity of all social media outlets for community. * Suggest marketing recommendations and implement plan to achieve leasing goals. * Perform administrative duties as assigned by the Community Manager * Actively support the Community Manager and learn the job of the Community Manager to be able to effectively manage the community in the Community Manager’s absence Specific Responsibilities Daily/Weekly * E-mail: Monitor community’s emails and follow-up to ensure all leads and resident emails are being responded to in a timely manner. * Phone: Train Leasing Consultants on proper phone etiquette and monitor all voicemails are answered in timely manner. * Prospect Handling: Train Leasing Consultants on how to greet, tour, and lease to prospects that visit the community’s leasing office. Assistant Community Manager must make sure there is always office coverage available to work with prospects. * Leases: Verify all lease paperwork that is completed by Leasing Consultants. Review all leases and approve those that meet community’s rental criteria. Note that Yardi entry can be delegated to Leasing Consultants once they are trained however the approval is to be completed by the Assistant Community Manager only. * Yardi Data: The leasing consultants enter traffic, follow up, work-orders, and leases while the Assistant Community Manager ensures the integrity of the Yardi data. * Approvals/Renewals: Review pending leases daily and approve/execute applicable prospects on Yardi. (Note that this should not be delegated to Leasing Associates.) Update renewal lease information once lease is received from leasing consultant. * Marketing: Plan and carry out all campus events, promotions, print and online advertising. Keep Marketing Calendar up to date with all community events, promotions, and price changes. * Renewal Season: Maintain the renewal notebook as activity occurs. Delegate responsibilities of contacting current residents to Leasing Consultants. * Goal Board: Maintain the community’s goal board and fill in properly as leasing occurs. * Work orders: Ensure work orders are entered into Yardi correctly. Actual entry can be delegated to leasing and maintenance. Ensure ALL work orders are called back. * Community Events: Regularly check in with staff to ensure all advertising and event planning is being completed. Monthly Leasing/Marketing * Review tour route, current availability, and leasing objectives with Leasing Consultants to train on the most successful techniques. * Market Survey: Complete the survey and maintain relationship with competitors. Delegate to seasoned leasing consultants occasionally. * Plan and order print ads to coordinate with advertising schedule and uphold relationships with publications. * Follow-Up Program: Check Leasing Consultants’ prospect notebooks & Yardi monthly to ensure procedures are being followed. * Complete Leasing Consultants work schedule each month. * Track all leasing activity, availability, and collaborate with leasing consultants to complete roommate matching for incoming residents. Resident and Promotional Events * Review leasing team schedule to ensure office coverage and all marketing needs are met. * Provide revisions when necessary for Promotion Summary Forms and ensure deadlines are documents are completed in timely manner. * Make sure leasing team is updating community’s website regularly and according to standards. * Visit the community events to support the team in their efforts. Confirm all events are carried out as they were planned and documented by the Promotion Summary Form. * Oversee the production and distribution of the community newsletter. * Approve all social media communication before it is published. Move-Out/Move-In * Roommate Matching: Work with entire leasing team and Community Manager to place residents in future apartment locations based on their roommate requests and preferences. * Resident Communication: Assist the Community Manager with all Move-in and Move-out related communications to residents and guarantors. * Move-out Process: Ensure that all administrative office procedures for Move-out follow IAC’s standards. Train staff on proper procedure and are prepared to answer customer questions. * Move-in Packets: Oversee the production of move-in packets, utilizing the office staff to help assemble packets. * Inspection Forms: Organize Inspection forms, post move in/out and summarize issues so that Community Manager can review with maintenance staff. * Audit: Conduct an audit on 100% of the lease files to ensure that proper documentation has been collected and maintained at least one month prior to move in. Conduct Yardi audit one month following to ensure resident & guarantor contact is correct. * Move-in Day: Work side-by-side with Community Manager to plan move-in day; traffic flow, check-in process, vendor fair, & maintenance table. Ongoing * Train all staff members on proper leasing techniques and resident service * Evaluate unit prices in accordance with the market and budgeted goals * Oversight of resident services and activities, including supervision of leasing program * Assistant Managers who are well established should assist Community Managers in the overall operation of the property and seek training and guidance to manage the following areas and to allow for promotion: * Supervise and motivate leasing staff * Conduct weekly meetings with leasing staff * Ensure that the onsite staff provides the highest level of service to residents * Develop an annual marketing plan and conduct marketing reviews on a monthly basis * Approve all invoices for expenses and submit invoices in a timely manner QUALIFICATIONS: * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentage, pro-rations, occupancy averages, and rents per square foot. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with residents in a proactive, professional manner so as to reduce conflicts and uncertainty in a relatively quick manner. * High degree of professionalism and demeanor resulting from previous property management or leasing experience * Good communication and listening skills * Excellent customer service and negotiation skills * Able to lead, manage and train others * Patient, even-tempered and works well under pressure * Able to be an effective team player and interacts well with others * Organized and detail-oriented * Firm, fair and consistent * Effective time management skills * Able to maintain confidentiality * Able to follow directions from a supervisor * Able to understand and follow posted work rules and procedures * Able to accept constructive criticism * Able to work weekends or overtime as job requires EDUCATION AND EXPERIENCE REQUIREMENTS: * Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience OTHER AND/OR PREFERRED EDUCATION/EXPERIENCE: * Knowledgeable in Microsoft Word/Excel/Entrata CERTIFICATES, LICENSES, REGISTRATIONS: * None BUDGET RESPONSIBILITY: Check (_) all appropriate functions that apply to this job. _ Develop the budget and/or make recommendations that affect the allocation of funds. _ Administer the budget and/or make expenditure decisions once the budget has been approved. _ Monitor the budget and/or track the budget once it has been adopted. X Coordinate the budget and/or participate in the data collection and organization of budget materials. JOB PERFORMANCE AND SUCCESS FACTOR REQUIREMENTS: (These are the quantitative and qualitative measures that this role will be evaluated and held accountable for). Cooperation, Influence, Teamwork & Business Relationships – 25% □ Collaboration & Teamwork – 20% □ Cooperation – 20% □ Customer Service – 20% □ Influence – 20% □ Internal/External Relationships – 20% Decision Making/Initiative – 25% □ Analytical & Problem Solving – 16.67% □ Decisive – 16.67% □ Practical Judgment – 16.67% □ Action-Oriented – 16.67% □ Confidence & Risk Taking – 16.67% □ Effort & Self Development – 16.67% Job Knowledge and/or Job Specific Skills – 25% □ Job Knowledge – 16.67% □ Multi-Tasking – 16.67% □ Reporting – 16.67% □ Work Quality – 16.67% □ Work Quantity – 16.67% □ Creativity & Productivity – 16.67% Professional/Technical/Communication Skills – 25% □ Ethics & Values – 14.29% □ Integrity – 14.29% □ Perseverance& Determination – 14.29% □ Reliability & Punctuality – 14.29% □ Time Management– 14.29% □ Approachability & Composure – 14.29% □ Verbal & Written Communication – 14.29% SUPERVISORY RESPONSIBILITY: Does this job have supervisory responsibilities? No Powered by JazzHR FMOvfqb93G

Job DescriptionBenefits: • Dental insurance, • Health insurance, • Paid time off

Job Description Join Our Team as an Administrative Assistant at Fiber Network Services (FNS) Organization: Fiber Network Services (FNS) Website: About Us: Fiber Network Services is a premier communications contractor, providing comprehensive fiber optic cable network solutions to major clients such as Cox Communications, Comcast Cable, Crown Castle, and more. We proudly serve five states and Washington D.C., ensuring reliable and high-speed internet connectivity through Fiber Optic and Coaxial systems. Position Overview: FNS is seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Knoxville, TN. Key Responsibilities: • Provide exceptional organizational and communication support to field managers and employees., • Manage billing submittals, invoicing, and processing for subcontractors., • Demonstrate familiarity with industry concepts, practices, and procedures., • Communicate effectively through phone and email correspondence., • Use experience and judgment to plan and achieve goals, employing creativity and latitude., • Strong communication skills and a team player mentality., • Proficiency in MS Excel and Database Software., • Punctuality: 7am daily start time., • Willingness to work occasional and planned overtime., • Ability to pass drug screening and background check., • Fluent in English, with the capacity to read and understand technical instructions., • At least 3 years of relevant experience., • 401k plan, • Dental and Health Insurance, • Paid Holidays, • Sick Leave, • Vacation Time FLSA Status: Non-Exempt Physical Requirements: • Casual office attire.

Job Description Administrative Assistant – Full Time The Copper Cellar Family of Restaurants is looking for an Administrative Assistant to support our staff at the Corporate Office location! We are looking for a personable, self-motivated individual to join our full-time office staff. Previous experience in an office setting is a plus. Office hours for this position are Monday through Thursday 8:00 am-5:00 pm and Friday 8:00 am-2:00 pm Job duties include: • Assisting with both accounts receivable and payable data entry and database management, • Answering a multi-line phone system, • Providing support to our restaurant locations via phone and email communications, • Exceptional verbal and written communication skills, • Keen attention to detail ensuring accurate completion of given tasks, • Ability to self-schedule, plan and execute given tasks, • Familiarity with the programs Microsoft Excel, Microsoft Word, and Outlook, • Ability to work both as a team member on group projects and independently, • Excellent organizational skills, • Health, dental and vision insurance plans, • 401k with employer match, • Restaurant meal discounts

Job DescriptionJob Title: Administrative and Marketing Support Specialist Location: Knoxville, TN About the Role We are seeking a dependable and detail-oriented Administrative and Marketing Support Specialist to keep our office operations organized and efficient while providing light support to marketing projects. This role is primarily administrative, with some creative contributions to marketing tasks. Key Responsibilities Administrative Support • Handle day-to-day office tasks, including scheduling, correspondence, filing, and supply ordering., • Prepare and organize electronic and paper records., • Assist leadership with meeting coordination, document preparation, and office communications., • Draft letters, reports, and presentations as requested., • Support general office operations to ensure a professional and efficient environment.Marketing Support, • Assist with posting updates to company's social media accounts and website., • Help format and proofread marketing materials such as flyers, proposals, and presentations., • Provide support for small-scale events and community activities., • Track basic engagement metrics from campaigns when needed.Qualifications, • Previous experience as an Administrative Assistant, Office Assistant, or similar role., • Comfort with light marketing tasks such as social media posting or content editing., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of Canva or other design tools is a plus., • Strong written and verbal communication skills., • Excellent organizational skills with high attention to detail., • Ability to handle multiple priorities and meet deadlines.Preferred Skills, • Familiarity with CRM systems or email marketing tools. Powered by JazzHR I1uHDCe4wo

Job DescriptionDescription: Assistant Registrar South College - We are one of the nation’s fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture. Over 16,000 Students 10 Campuses Competency Based Education Online Assistant Registrar Description South College invites applications for the position of Assistant Registrar at the South College Knoxville Campus. This is an onsite position. We are searching for a team-oriented individual with excellent communication and organizational skills who likes to work in an active, fast paced environment. The Assistant Registrar is an integral part of the administrative team and is responsible for providing academic support services for prospective students and new enrollments. The Assistant Registrar will report to the Registrar and will work closely with the Director of Student Services and Director of Admissions to provide responsive, high quality, services to current and prospective South College students. Responsibilities: • Maintenance of student records including receipt and/or issuance of transcripts, • Ability to evaluate transcripts for transferability of credits, • Willingness to adapt to changing assignments, multiple priorities, and deadlines, • Assist in the planning and execution of Commencement Ceremony and other student services events, • Knowledge of curriculum planning including pre-requisites and co-requisites, • Provide quality student services regarding responsiveness and issuance of transcripts, grade reports, enrollment verifications, and diplomas, • Ensure admissions policies have been met by admitted students, • Accurate processing of student schedule changes, program changes, name/address changes and withdrawals, • Experience in post-secondary records processes and systems, • Excellent interpersonal/communication skills and attention to detail, • Strong organizational and technology skills, • Experience with MS Word, Excel, Outlook, • Prior use of CampusVue and SEVIS preferred, • Familiarity with FERPA guidelines preferred