Trabajos administrative assistant en Estados Unidos - Page 8

The Kings County District Attorney’s Office (the “Office”) is seeking an experienced and motivated attorney to join its Civil Litigation Unit and FOIL Unit. Like any large public institution, the Office is regularly involved in civil lawsuits and civil litigation-related matters that require the skill and judgment of a dedicated in-house litigation team. In addition, the Office responds to a high volume of subpoenas and Freedom of Information Law (“FOIL”) requests, many of which result in contested litigation. This position offers a unique opportunity for attorneys to expand their litigation experience and gain meaningful exposure to New York State and federal civil litigation. Attorneys assigned to these Units play a critical role in protecting the Office’s legal interests while ensuring compliance with transparency and disclosure obligations. Responsibilities Attorneys in this role will gain hands-on experience in a wide range of civil litigation and advisory matters, including: • Representing the Office in state and federal civil litigation, • Coordinating with the New York City Law Department on civil actions filed against the Office, • Responding to and frequently litigating subpoenas and FOIL requests served on the Office, • Handling Article 78 proceedings, • Preparing and defending witnesses for civil depositions, • Negotiating and drafting civil contracts entered into by the Office (including complex commercial contracts), • Negotiating and drafting civil settlement agreements, • Representing assistant district attorneys before the Second Department’s Attorney Ethics Committee, • Representing the Office and its employees before the Equal Employment Opportunity (“EEO”) Commission and the New York State Division of Human Rights, • Representing the Office in administrative hearings, including, but not limited to, hearings pursuant to Section 75 of the New York State Civil Service Law, • Advising the District Attorney, and his executive staff, on employment law and other internal civil legal matters Qualified candidates must demonstrate the following: • A minimum of three (3) years of experience as a practicing attorney, • Strong legal research and writing skills, • Experience making legal arguments in court, • A positive, collaborative attitude and willingness to learn new practice areas, • Reliability and the ability to work effectively as part of a team

Columbus Property Management, the exclusive manager of The Moinian Group’s luxury residential portfolio, is seeking a highly organized and detail-oriented Associate to join its Manhattan-based Property Management team. This position plays an integral role in supporting the daily operations of a premier, high-traffic residential property, partnering closely with on-site leadership and leasing teams to uphold operational excellence and deliver an exceptional resident experience. Core Responsibilities Operational Support o Support daily property management functions in full compliance with company policies and procedures. o Coordinate and monitor work orders for resident units and common areas, to ensure timely completion and resident communication. o Follow up on open service requests to investigate delays, determine course of action and coordinate resolution and resident satisfaction. o Assist with move-ins and move-outs, including documentation review, scheduling, and system updates. o Maintain organized property files, digital records, and compliance documentation. o Serve as a liaison between residents and affordable housing consultants on annual compliance requirements. o Schedule inspections. o Assist with various projects as needed. Resident Services o Serve as a point of contact for resident inquiries, emails, and phone calls. o Respond promptly and professionally to resident concerns and service requests. o Escalate complex matters to the Assistant Property Manager or Property Manager as appropriate. o Support property-wide communications and notices as directed. Financial & Administrative Support o Assist with invoice processing and coding in Yardi. o Support billing preparation and review for accuracy prior to submission. o Assist with arrears follow-up and respond to ledger inquiries as directed. o Maintain organized financial documentation and vendor records. Associate Job Description V26.2 2 of 2 o Assist with Purchase Order submission and coding in Yardi. Leasing Coordination o Enter new leases, renewals, and amendments into Yardi accurately and timely. o Coordinate closely with the Leasing Team to ensure all required documentation is complete prior to lease execution. o Assist with lease file audits to ensure compliance and accuracy. o Prepare lease-related reports and update occupancy data as directed. o Support onboarding process for new residents, ensuring proper system setup and documentation. Vendor & Compliance Support o Assist with vendor scheduling and service coordination. o Track certificates of insurance and ensure compliance documentation is current. o Support invoice tracking and submission in coordination with management. o Identify documentation gaps and escalate accordingly. Position Requirements o 1–3 years of residential property management experience (luxury Manhattan experience preferred). o Experience with high-rise or large residential assets preferred. o Strong understanding of property operations and resident services. o Yardi experience is strongly preferred. o Familiarity with DHCR rent stabilization and rent subsidies o Strong MS Office skills (Word and Excel). o Excellent customer service and communication skills. o Strong organizational skills and attention to detail. o Ability to manage multiple priorities in a fast-paced environment.

Job Description Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: · Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. · Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. · Assist in the preparation and organization of meetings and client reports. · Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. · Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze. · Collaborate with various teams members to facilitate cross-functional communication and deal flow. · Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. · Handle confidential and sensitive information with discretion. · Occasionally travel to various Manhattan locations as needed. Requirements Requirements: · 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. · Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. · Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze). · Strong organizational and time management skills. · Proven problem-solving skills and excellent verbal/written communication skills. · Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. · Proactive work attitude. · New York Real Estate License. Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm The salary range for this role is $90,000-$100,000 Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Title: Corporate Governance & Legal Operations Paralegal Location: Manhattan, NY (Onsite 3 days per week) Duration: Full time Salary: $90,000 – $130,000 + performance-based bonus Job description: Must have Financial Industry background exp. Must have the following: Corporate governance experience, contract management, regulatory/compliance exposure (RIA preferred), legal tech proficiency, strong organizational and communication skills Responsibilities: Corporate Governance • Support governance processes across multiple entities, including preparing board materials, resolutions, minutes, and written consents, • Maintain entity records, minute books, and corporate filings, • Coordinate board meetings, calendars, and governance documentation, • Assist attorneys in reviewing and managing a variety of agreements including vendor, NDA, client, and employment-related contracts, • Track contract workflows including approvals, execution, renewals, and key obligations, • Conduct legal and regulatory research, • Coordinate with outside counsel, consultants, and vendors, • Support legal operations initiatives, including process improvements, automation, and AI-driven tools, • Maintain legal document repositories and virtual law libraries, • Assist with regulatory filings and compliance requirements for investment advisory entities, • Support compliance audits, exams, and regulatory requests, • Track deadlines, filings, and compliance initiatives, • Maintain regulatory records, policies, and procedures Requirements: • 5–8 years of experience as a Legal Assistant or Paralegal, preferably in-house within financial services, investment management, or professional services, • Strong background in corporate governance and entity management, • Familiarity with regulatory frameworks impacting investment advisers (RIA experience preferred), • Experience with legal technology tools (contract management, document automation, AI tools), • Bachelor's degree required; legal studies or business preferred, • Highly organized with strong attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Strong written and verbal communication skills, • Professional discretion and sound judgment, • Tech-savvy with Microsoft Office and legal systems

Prominent Media and Entertainment Law Firm looking for Administrative Assistant. We are looking for a candidate with excellent computer skills, with typing of 70 WPM. Proficiency with Microsoft Word and Outlook. Must be a self-starter, detailed oriented and working in a fast paced environment. Experience with iManage a plus. Responsibilities · Handle Administrative Duties for Senior Litigation Partner Qualifications · Bachelor's degree or equivalent (Preferred) · 3+ years' as Legal Assistant or Paralegal · Superior Organizational and Communication Skills · Ability to Work Independently and Efficiently Salary Commensurate with Experience -$70,000.00-$75,000.00; Excellent benefits package; Signing bonus (upon completion of 3 months of employment) Please submit resumes to

Job DescriptionBenefits: • 401(k) matching, • Health insurance Location: South Plainfield, New Jersey Job Type: Full-Time Compensation: $20-25 Hourly Schedule: Monday-Friday; 40 hours weekly Overview: We are seeking a dependable and highly organized Personal Assistant to support daily administrative, personal, and professional tasks. The ideal candidate will possess strong communication skills, excellent time management, and reliable transportation. Key Responsibilities: • Manage calendar, appointments, and scheduling, • Assist with errands and personal tasks, • Coordinate communications and follow-ups (phone calls, emails, messages), • Organize and maintain files and records, • Support in event planning or travel arrangements, • Help prioritize tasks and keep projects on trackQualifications:, • Exceptional organizational and multitasking abilities, • Excellent verbal and written communication skills, • Professional and proactive demeanor, • Ability to work independently and manage time effectively, • Reliable transportation and valid drivers license required, • Proficiency with smartphones, email, and basic office softwarePreferred Experience:, • Prior experience in an assistant, administrative, or coordination role, • Familiarity with calendar and task management tools, • Prior experience in a healthcare setting, preferred but not mandatory

Assistant Commercial Property Manager The Moinian Group New York City Metropolitan Area (On-site) Property Management company based in Manhattan is looking for a highly skilled, experienced, and meticulous Assistant Property Manager for a high-traffic commercial property. Office Property Operations & Field Oversight • Assist in the management of a multi-building office portfolio, supporting operational performance, asset value, and tenant retention., • Conduct detailed property inspections, including common areas, office floors, building systems, life-safety components, and exterior conditions., • Coordinate closely with building staff and other service providers to maintain Class A office standards., • Proactively identify operational issues and recommend corrective actions to Property Managers., • Serve as a primary tenant contact for operational matters, service requests, and escalated concerns., • Meet regularly with office tenants to address ongoing needs, resolve issues, and support retention initiatives., • Assist with move-ins, move-outs, and office reconfigurations, coordinating access, building rules, and service requirements., • Support lease administration, including tracking critical dates, operating expense recoveries, and compliance with lease obligations., • Independently manage the Certificate of Insurance (COI) process for tenants and vendors, ensuring full compliance with lease and risk management requirements., • Issue purchase orders (POs) in accordance with approved budgets and company policies., • Audit, code, and process vendor invoices; investigate discrepancies and resolve issues prior to approval., • Assist with annual operating budgets, reforecasts, and monthly variance reporting., • Prepare and contribute to comprehensive building activity and management reports for ownership and internal stakeholders., • Maintain accurate property records, contracts, insurance documentation, and compliance logs., • Assist with audits, life-safety inspections, and regulatory requirements specific to office properties., • Manage day-to-day vendor relationships and performance, including scheduling, scope oversight, and quality control., • Solicit and evaluate vendor proposals for maintenance, repairs, and office-related projects., • Assist with capital improvement projects and tenant improvement (TI) coordination, working with engineers, architects, and contractors as directed., • Act as an operational resource within the property management team, exercising independent judgment on routine matters., • Mentor junior administrative staff or coordinators as applicable., • Always represent the ownership and management team in a professional manner. Qualifications • 3+ years of commercial property management experience, with a strong focus on office assets., • Demonstrated experience supporting multiple property managers and complex office portfolios., • Strong understanding of office building operations, systems, and tenant expectations., • Advanced proficiency in property management and accounting systems (e.g. Yardi) and Microsoft Office Suite., • Excellent interpersonal, communication, and organizational skills., • Ability to manage competing priorities and work both independently and collaboratively.

Job Description We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. Responsibilities: • Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups, • Draft and send professional, concise email communications (especially follow-ups), • Sit in on all calls and meetings, take notes, and track action items, • Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups, • Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams), • Track invoices, deposits, and assist in basic financial workflows, • Follow up and schedule with clients, agencies, and vendors, • Create decks, one-pagers, or summaries based on meeting content, • Monitor and manage communications across email, Slack, and other platforms, • 1+ years of experience in an administrative, operations, or assistant role, • Strong writing skills — especially in professional, persuasive email communication, • Highly organized, detail-oriented, and able to manage multiple tasks at once, • Comfortable sitting in on calls and synthesizing information clearly, • Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc., • Interest in social media, startups, and working in fast-paced environments, • Experience in or exposure to a marketing agency is a plus, • Can handle both professional and occasional personal assistant responsibilities Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k

Job Description We are partnering with an investment firm seeking an experienced Executive Assistant to support its Investor Relations team. This is a high-visibility role supporting a fast-paced group responsible for external communications and investor engagement. This position is ideal for someone who thrives in a polished, deadline-driven environment and enjoys being a true partner to senior stakeholders. Responsibilities • Provide high-level administrative support to senior members of the Investor Relations team, • Manage complex calendars, scheduling, and meeting logistics across multiple time zones, • Coordinate domestic and international travel, itineraries, and expense reporting, • Maintain and update CRM systems and investor contact databases, • Assist with investor meetings, roadshows, and event logistics, • Prepare and edit correspondence, presentations, and materials, • 3+ years of experience supporting investment teams within the asset management space, • Strong CRM experience is required, • Exceptional organization, communication, and multitasking skills, • High level of discretion and professionalism, • $130K - $160K TC, dependent on experience, • Fully covered benefits, • Collaborative, high-performing team environment

Job DescriptionFirm Summary: Winged Keel Group is the premier national platform for the structuring, implementation, and administration of high-end life insurance solutions. With ten offices nationwide, the firm specializes in Traditional Life Insurance, Business Continuation Insurance, Private Placement Life Insurance and Annuities, and Corporate-Owned Life Insurance portfolios. Position Summary: The Executive Assistant & Office Manager serves as a strategic partner to two senior leaders while also supporting the operational efficiencies of the New York office. The role combines executive-level administrative support with ownership of workplace operations and cross functional alignment. To be successful, the Executive Assistant & Office Manager is expected to actively learn the business to help anticipate needs and prioritize effectively. It is also expected to work cooperatively and collaboratively with the other Executive Assistants in other office regions to support each other, and coordinate calendars and events with the other Principals in the firm as needed. Position Responsibilities: Executive Assistance: • Manage complex calendars in MS Outlook and prioritize competing demands, • Effectively schedule internal and external client meetings (both in person and via Zoom or MS Teams) using excellent judgment and urgency, • Update and manage client information in salesforce, and provide forward looking calendars to Principals to ensure they have the materials from the team for each meeting., • Coordinate and manage travel itineraries, • Develop familiarity with the clients and advisors the Principals work with., • Take an active interest in the Principal’s activities and be anticipatory and proactive with deliverablesOffice Management:, • Oversee daily office operations and vendor relationships, • Manage all issues related to office upkeep and work with building management to resolve any issues in the offices), • Provide executive level hospitality, • Work closely with the People & Culture team to support office events, • Oversee office kitchen inventory and daily set up, • Replenish paper in copy machines, • Ensure that office environment is consistently organized, professional, and client-ready, • Manage miscellaneous special projects, • Manage sorting and distribution of mailIdeal Candidate Will Possess the Following:, • Minimum of 5+ years of executive support experience (Financial Services industry a plus), • Excellent interpersonal and communication skills, • Excellent work ethic, judgment, discretion and ability to prioritize, • Strong initiative to accomplish tasks, meet deadlines, and take an active interest in projects, • Ability to function effectively while under pressure in a fast paced and evolving environment, • Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed, • Superior follow through, and organizational and task management skills, • Superior response time to heavy email communications, • Highly detail oriented, • Strong team player, • Strong customer service orientation, • Proficient in MS Office Suite and Salesforce, • Positive, pro-active, can-do attitude Work Environment & Schedule, • This role is primarily office-based and requires presence in the office four (4) days per week to support executive leadership and maintain workplace operations., • Occasional early mornings or extended hours may be required to support executive’s schedules and business needs.Compensation / Benefits:, • Attractive annual compensation package is commensurate with experience., • Comprehensive benefit package includes medical, dental, life, disability, 401(k), Flexible Spending Account,and other voluntary benefits. f81U0F748K

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description The Executive Assistant (EA) provides principal administrative and clerical support to the Division Director, Executive and other department staff and volunteers. The Executive Assistant handles key administrative functions of the department, ensuring that recurring office procedures are carried out. Duties and Responsibilities • Handle administrative duties including preparing and tracking correspondence and other information and data, • Schedule meetings and plan meetings/conference calls, • Process necessary reimbursements for the Division in Stampli, • Process Meeting & Travel Department forms related to hotel and travel arrangements, • Assist in the updating of electronic files and Departmental Calendar, • Perform clerical duties (copying, collating, distributing materials), • Format materials for the Division (Annual Plan, etc.), • Provide administrative support for Hadassah’s United Nations’ activity, such as letters and passes, • Responsible for all administrative meeting logistics for in-person Executive Committee Meetings, • Coordinate tasks with Marketing & Communications in Basecamp., • BA or minimum 2 years of experience in general office responsibilities and procedures, • Proficient in Microsoft Office Suite or related software, • Demonstrate ability to manage projects, meet deadlines and sufficiently prepare for programs, meetings, and events, • Strong organizational skills; flexible, detail oriented and able to multi-task, • Excellent interpersonal and communication skill

Job Description About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 12 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities. Position Summary The Assistant Management Executive provides direct support to senior management executives overseeing a portfolio of residential properties, primarily cooperatives and condominiums, throughout Westchester County. This role is ideal for a highly organized, proactive professional who can manage multiple priorities, support portfolio operations, and ensure high levels of service to boards and residents. Key Responsibilities???? Portfolio Support • Assist Management Executives in overseeing a portfolio of co-op and condominium properties, • Coordinate day-to-day operational needs across multiple buildings, • Track ongoing projects, inspections, and building initiativesBoard & Resident Coordination, • Support communication with co-op and condo boards, • Prepare board packages, meeting agendas, and supporting documents, • Respond to resident inquiries and escalate issues as needed, • Follow up on board decisions and action itemsFinancial & Administrative Support, • Assist with budget preparation and financial tracking, • Review invoices, code expenses, and coordinate approvals, • Help monitor operating expenses and flag variances, • Maintain financial and administrative records for each propertyOperations & Vendor Coordination, • Coordinate service requests, maintenance schedules, and vendor access, • Assist with vendor management, including tracking contracts and insurance, • Follow up on work orders and ensure timely completionCompliance & Documentation, • Maintain organized records for each property (leases, bylaws, reports, compliance filings), • Assist with regulatory compliance and required inspections, • Ensure documentation is up to date and accessibleTeam & Executive Support, • Provide administrative and operational support to multiple Management Executives, • Manage calendars, schedule meetings, and coordinate site visits, • Prepare reports, correspondence, and internal documentationQualifications, • 2–5+ years of administrative or property management experience, • Experience with co-ops and condominiums preferred, • Strong organizational and multitasking skills, • Basic financial knowledge (budgeting, invoices, expense tracking), • Excellent written and verbal communication skills, • Proficiency in Microsoft Office and property management systemsKey Traits, • Detail-oriented and highly organized, • Proactive and able to anticipate needs, • Strong follow-through and accountability, • Comfortable working in a fast-paced, multi-property environment, • Team player with a professional demeanor

The Administrative Assistant / Reception Services professional is the first point of contact for the firm and plays a key role in delivering an exceptional client and visitor experience. This position provides comprehensive support across reception, concierge, conference, and administrative functions in a fast-paced professional office environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining a polished and professional demeanor. Location: Onsite, 5 days per week in Livingston, NJ Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m. Key Responsibilities Reception Services • Serve as the primary point of contact, creating a professional and welcoming experience for all guests, • Greet, register, and direct visitors to appropriate offices or meeting spaces, • Answer and route incoming calls via a multi-line phone system, • Issue temporary badges and vendor access passes, • Maintain and update visitor information in the management system, • Escalate medical emergencies and security concerns to appropriate personnel, • Coordinate parking validation and car service reservations, • Maintain office directories and phone lists, • Ensure reception areas and beverage stations are clean, organized, and fully stocked Provide day-to-day operational support to firm professionals, including: • Preparing binders, transcripts, and presentation materials, • Managing print, scan, and copy production and distribution, • Handling fax communications, • Processing incoming USPS and accountable mail, • Coordinating outgoing mail and shipments, • Performing light document editing and formatting, • Ordering, stocking, and maintaining office supplies, • Monitoring and maintaining supply inventory levels (par levels), • Set up and break down conference rooms based on daily schedules and requirements, • Ensure all conference room furniture, equipment, and fixtures are properly maintained and secured, • Participate in daily planning meetings to review event and room setup needs, • Arrange and remove equipment such as chairs, whiteboards, and easels, • Coordinate food and beverage delivery and setup for meetings, • Restock pantries, kitchens, and break areas, • Professional, client-focused demeanor with strong customer service skills, • Prior experience in a corporate or professional office environment preferred, • Proficiency with:, • Multi-line phone systems, • Microsoft Outlook (calendar management), • Microsoft Excel, • Data entry and internet research, • Strong organizational and multitasking abilities, • Ability to lift and move up to 40 lbs., and transport items using a wheeled cart (up to 75 lbs.) The compensation for this role is up to $30.00 per hour, with potential eligibility for an annual bonus. Final compensation will be based on location, experience, skills, and qualifications.

Job Description Garner's mission is to transform the healthcare economy, delivering high-quality and affordable care for all. We are fundamentally reimagining how healthcare works in the U.S. by partnering with employers to redesign healthcare benefits using clear incentives and powerful, data-driven insights. Our approach guides employees to higher-quality, lower-cost care, creating a system that works better for everyone. Patients achieve better health outcomes, employers spend healthcare dollars more effectively, and physicians are rewarded for delivering exceptional care rather than performing more procedures. Garner is one of the fastest-growing healthcare technology companies in the country. Our products are trusted by the most sophisticated employers and providers in the industry, and we are building a team of talented, mission-driven individuals who are motivated to make a meaningful impact on healthcare at scale. About the role: We are looking for an exceptional Executive Assistant to join our R&D team. This role will provide critical administrative support to our CTO and CPO, manage the calendars for 1-2 additional executives, and greet visitors to Garner's headquarters. This role will report to the Product Chief of Staff. Where you will work: This role will be based in our New York City office (in the Financial District). You must be willing to work in the office 5 days per week Monday through Friday. What you will do: • Provide high-level administrative support to the CTO and CPO including scheduling meetings, prioritizing tasks and events, and assisting with initiatives, • Act as a liaison between the CTO and CPO and other internal / external stakeholders, preparing correspondence, and handling confidential information with discretion, • Partner with the Workplace Operations Lead to manage and greet office visitors, and provide backup for other office administrative tasks as needed. Note: this role will be seated at the front desk of our headquarters., • Provide lighter weight calendar and administrative support for 1-2 additional executives, as capacity allowsWhat you will bring to the team:, • 2+ years previous executive assistant experience, preferably at a fast-moving tech company, • Excellent skills in verbal and written communication and stakeholder management, • Detail-oriented organization systems and effective prioritization abilities, • An ability to independently manage day-to-day responsibilities, solve problems, and drive initiatives forward, • An aptitude for making people feel welcome and supported in the office Please note: we are unable to sponsor or take over sponsorship of an employment visa at this time. Compensation Transparency: The target salary range for this position is $90,000-$105,000. Individual compensation for this role will depend on various factors, including qualifications, skills, and applicable laws. In addition to base compensation, this role is eligible to participate in our equity incentive and competitive benefits plans, including but not limited to: flexible PTO, Medical/Dental/Vision plan options, 401(k) with company match, flexible spending accounts, Teladoc Health and more. Fraud and Security Notice: Please be aware of recent job scam attempts. Our recruiters use getgarner.com and garnerhealth.com email domains exclusively. If you have been contacted by someone claiming to be a Garner recruiter or a hiring manager from a different domain about a potential job, please report it to law enforcement here and to . Equal Employment Opportunity: Garner Health is proud to be an Equal Employment Opportunity employer and values diversity in the workplace. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Garner Health is committed to providing accommodations for qualified individuals with disabilities in our recruiting process. If you need assistance or an accommodation due to a disability, you may contact us at .

🚨 Now Hiring: Practice Assistant | Boston (Hybrid) 🚨 Ready to join one of the most elite law firms in the world? We are looking for a Practice Assistant to support a high-performing team of attorneys in their Boston office. If you thrive in a fast-paced, detail-driven environment and love being the backbone of a successful team—this is your move. 💼 What You’ll Do: You’ll be the go-to administrative partner ensuring attorneys operate at peak performance: ✔️ Prepare, format & finalize legal documents, presentations & correspondence ✔️ Manage calendars, travel, expenses & time entries ✔️ Coordinate meetings, conference calls & firmwide collaboration ✔️ Support document management, filings & research ✔️ Partner cross-functionally with Accounting, IT, and operations teams ✔️ Anticipate needs and deliver top-tier client service 🎯 What They’re Looking For: ✔️ 5+ years of legal admin/support experience ✔️ Strong Microsoft Office skills (Word, Outlook, Excel; PowerPoint/Adobe a plus) ✔️ Highly organized with exceptional attention to detail ✔️ Professional, proactive, and team-oriented mindset ✔️ Strong communication skills and a “no task too small” attitude 💰 Compensation & Perks: 💲 $66K – $107.5K base (Boston) 🏢 Hybrid schedule – 3 days in-office ✨ Top-tier benefits, PTO, and career development at a globally recognized firm This is an incredible opportunity to get your foot in the door (or level up) at a firm known for excellence, innovation, and career growth.

Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to:

A mid-sized law firm in New York is seeking a temporary Legal Secretary to join their team. In this role, you will play a key part in supporting legal professionals by providing essential administrative assistance and ensuring smooth operations within the department. Need litigation support experience. This is a temporary assignment for a few months. Pay rate: $40-45/hr Fully on-site Hours: 9:00 AM - 5:00 PM Responsibilities: • Provide administrative support to legal professionals, including answering phones, calendar management, scheduling meetings, and prioritizing tasks to ensure smooth workflow., • Draft and format legal documents such as contracts, briefs, pleadings, and correspondence, ensuring accuracy, proper formatting, and adherence to company standards., • Maintain electronic and physical filing systems for legal documents, ensuring organization and easy access, while managing confidential information securely., • Conduct legal research using online databases and resources to support attorneys in case preparation and analysis, including gathering relevant statutes, regulations, and case law., • Assist with administrative tasks such as photocopying, scanning, printing, and faxing documents, as well as submitting expense reimbursements and opening new client matters., • Assist with client billing by tracking attorney time and expenses, entering data into billing software, and preparing invoices for clients., • Coordinate travel arrangements and accommodations for attorneys attending out-of-town meetings, depositions, or trials, including booking flights, hotels, and rental cars. Qualifications: • Previous experience as a legal secretary or administrative assistant in a corporate or legal environment is preferred., • Strong proficiency in Microsoft Office, particularly MS Word, and familiarity with legal documentation and formatting., • Exceptional organizational skills and a keen eye for detail to manage multiple tasks effectively and prioritize workload., • Excellent written and verbal communication skills, with the ability to interact professionally with team members, clients, and external stakeholders.

Job Description About MCU: At Municipal Credit Union, we believe that an incredible culture helps create a happy and motivated team that works hard to achieve the best results for themselves and their members. For more than 100 years, MCU has provided affordable financial products and convenient services to a membership base that is now comprised of over 600,000 individuals. With each new generation we have the pleasure of interacting with, we maintain the credit union promise of people helping people. Our Mission: To help hard-working New Yorkers build better tomorrows Our Vision: Be New York's most loved financial institution by helping our members build their best financial futures Overview: The Administrative Assistant provides comprehensive support to manager, executive leadership and various committees, ensuring efficient operations, accurate documentation, and effective communication across the organization. This role requires a detail-oriented, proactive professional who can manage multiple priorities and maintain confidentiality. Responsibilities: • Coordinate and schedule meetings for executive leadership, including committees assigned and others as needed, • Manage large-scale meetings and coordinate internal/external participants, as assigned, • Maintain and update executive calendars as needed., • Assist with travel and restaurant reservations, • Circulate, finalize, and collect signatures for documents as requested, • Record meetings and ensure accurate retention of approved policies and minutes in Smart Sheet and for assigned committee meetings and others as needed., • Assist with preparation and circulation of materials for meetings, • Process expense reports and invoices for executive leadership team., • Assist with regulatory exams and internal audits by gathering and providing requested executive meeting materials as needed., • Organize departmental mail and route pieces to appropriate leaders., • Order and organize supplies for executive area and pantry, • Serve as in-house notary as needed., • Support Communications with executive correspondence as requested., • Monitor shared inboxes, act when required or ask manager as needed., • Compile and circulate materials for meetings and presentations. Requirements: • Minimum of 3 years of experience in executive or committee-level administrative support., • Associate's or Bachelor's degree in Business Administration or a related field., • Strong organizational and multitasking skills., • Excellent written and verbal communication abilities., • Proficiency with calendar management, document retention systems (e.g., Smart Sheet), and Microsoft Office Suite, • Ability to maintain a high level of confidentiality and utilize discretion to handle sensitive information., • Notary certification. Why you'll be a good fit: Our Core Values are an integral part of who we are and who we hire. By living our Core Values, every day, we continue to attract the best and brightest talent, achieve unsurpassed results and continuously challenge ourselves to be better than yesterday. These values are at the heart of our organization and within every teammate. To be a great fit, you’ll bring the following Results - We are passionate about winning. Agility - We proactively anticipate, respond and pivot to ensure MCU wins. Integrity - We operate with the highest ethical standards and highest degree of honesty. Belonging - We cultivate a culture of inclusion and teamwork. Ownership - We take personal responsibility and hold ourselves accountable for the results. Why You’ll Love Working Here: The pay range for this position is between $21.15-33.03 hourly. Actual hourly pay offered may vary depending on a number of factors such as job-related knowledge, skills, experience, and location. Employees in this position may also be eligible for overtime, discretionary bonus, 401(k) with an 6% employer match per pay period. Benefits for this position include Medical, vision, dental, life, and disability insurance, flexible paid time off and 11 paid holidays annually. Municipal Credit Union (MCU) is an Equal Opportunity Employer. Municipal Credit Union provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state or local laws. We are committed to hiring, training, cultivating, promoting, and celebrating an environment where we have a welcoming and fulfilling place for all people to call home. Diversity of race, thought, sexual orientation, age, veteran status, religion, and disability will empower us to thrive as individuals, as teams, and as an organization.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 2 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities • Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office, • Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings, • Greeting and escorting guests at Agency Headquarters, • Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses, • Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office, • Managing incoming and outgoing communications, including email, phone calls, and mail, • Assisting with travel coordination and voucher processing for the office, • Maintaining records and databases, including tracking projects and deadlines, • Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office, • Process internal ethics clearances for speakers' participation at events or widely attended gatheringsQualifications, • 5 years' experience providing administrative support in a federal environment., • Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously., • Excellent verbal and written communication and grammatical skills., • Candidate must be able to perform with minimal supervision in a high pace environment.Preferred Qualifications, • A Bachelor of Arts in Business Administration., • Bilingual English/Spanish or English/Portuguese.Work Environment Requirements, • This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work.", • The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window., • The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Position: Litigation Legal Assistant (National Law Firm) Location: Westbury, NY Comp Package: Base salary up to $90K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Litigation Legal Assistant (National Law Firm) • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Litigation Legal Assistant (National Law Firm): • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff

Job Description About Us:- Since its founding in 2017, Prometheum has leveraged its deep expertise in securities law, blockchain and trading to create a compliant ecosystem for digital asset securities that enables all investors to seamlessly invest in digital assets securities. Prometheum has relied on its strong diverse team to build the tools to service digital asset securities. To date, Prometheum has built multiple broker-dealers traversing novel areas and a large technology stack (intersecting trading, blockchain, compliance, etc.). We continue to grow and are looking for hardworking hungry individuals that can contribute to our already great fintech company culture as we traverse new and exciting areas that require a thirst for solving complicated problems. Role:- Executive Assistant - Full Time W2 Location:- New York City - HQ. (Onsite 5 Days) Salary:- $50,000 - $70,000 Responsibilities:- * Maintain briefing materials and talking points for meetings and speaking opportunities. * Maintain an extremely detailed calendar and related logistics. * Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research. * Interact with senior level business leaders in a professional and effective manner both in person and written. * Can be relied upon to do the job as well as being willing to help other team members when needed. * Maintain understanding of firm policies. * Manage complex calendars, including scheduling, rescheduling and moving things around based on priorities and needs. * Inbox management. * Coordinate travel arrangements, including flights, booking cars, and making all reservations * Oversee all administrative aspects. * Identify, prepare, and compile necessary materials to ensure that the Executives have appropriate information for meetings, presentations, and special projects, as needed * Manage sensitive and confidential information with discretion * Serve as the first point of contact for a wide variety of high-level relationships between Executives and industry professionals. * Develop in-depth knowledge of complex relationships with partners, vendors, and industry professionals. * Participate in meetings and assist with special projects as needed, including planning special events, board meetings, and off-site meetings. * Partner and work closely with a diverse range of individuals at all levels in the industry and organization. * Miscellaneous personal errands. * Manage and assist with all company events. * Be proactive and have the ability to think ahead to anticipate the needs and requests of the Executives. * Assist with onboarding of new employees to the business. * Manage technology inventory for the business. * Assist in making our office environment an enjoyable space for all. * Support accounts payable processes, including invoice tracking, coding, and coordination with finance for timely payments. Qualifications:- * Excellent interpersonal and communication skills, both written and verbal. * Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent combination of education and relevant experience) required * High attention to detail, strong organizational skills and excellent follow-through. * Trustworthy to handle highly sensitive and confidential information. * Highest degree of integrity, professionalism, diplomacy and discretion required. * Comfortable working with people at all organizational levels, particularly the senior-most leadership levels. * Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment. * Must have excellent judgment and be resourceful. * Team player with a positive attitude. * Prior experience supporting accounts payable or working with financial processes is desired.. * Experience with Sage Intacct. Benefits:- * Competitive salary based on experience * Excellent benefits including:- Health, Vision & Dental Insurance Prometheum is an equal opportunity employer. Powered by JazzHR JcwbmjFmom

Job DescriptionWhy Charlie Health? Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they're met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported. Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we're expanding access to meaningful care and driving better outcomes from the comfort of home. As a rapidly growing organization, we're reaching more communities every day and building a team that's redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we'd love to meet you. About the Role As an Executive Assistant at Charlie Health, you'll play a key role in providing seamless support to multiple members of the executive team. Your role will include calendar management, travel coordination, meeting logistics and preparations, assisting in recruiting efforts, and preparing daily briefs. You will also be responsible for fostering clear communication across departments. Your role will extend the impact and reach of the executives you support, contributing to overall company success. Our team is composed of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing live-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to impact thousands of lives in a meaningful way. Responsibilities • Executive Support, • Provide comprehensive administrative support including detailed calendar management, coordinating meeting logistics, and tracking agendas + necessary follow ups, • Prepare daily briefs summarizing key items for review, ensuring timely information flow, • Develop background information sheets for meetings to ensure informed discussions, • Assist with recruiting efforts including scheduling interviews, pipeline management and managing all candidate communications, • Manage tracked documentation in both Google and Microsoft workspaces to keep tabs on important metrics and information, • Conference and speaking engagement preparations, including: registration logistics, meeting outreach + scheduling, agenda / itinerary preparation, • Maintaining sensitive information with utmost privacy and discretion, • Travel Management, • Coordinate travel arrangements and create detailed itineraries, including tracking and processing expenses, • Partner with Chief Clinical Officer to develop detailed quarterly strategy for scheduling field travel in each region, • Liaise with regional sales leaders to help create agendas so that time in field is productive and effective, • Other:, • Participate in ad hoc projects as needed to support the broader team, • Organize large team dinners and other team building events including happy hours, team off sites, retreats, etc., • 4+ years of experience as a C-Suite level Executive Assistant, preferably in a startup or fast-paced environment, • Experience supporting multiple executives, across various times zones, is a plus, • Strong organizational and communication skills. Multi-tasking is a must, • High EQ; excellent oral and written communication skills with strong executive presence, • Proficient in Google Workspace. CRM (Salesforce) systems is a plus, • Meticulous attention to detail in all aspects of work, • Self-starter with a proactive mindset and a sense of urgency, • Willingness to tackle a wide range of tasks and challenges, providing support wherever needed and demonstrating flexibility in addressing diverse needs across the organization, • Greater NYC based and excited to be in the NYC office 4+ days / weekBenefits Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees. Read more about our benefits here. The total target base compensation for this role will be between $97,000 - $130,000 per year at the commencement of employment. Please note, pay will be determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits. #LI-Hybrid Our Values • Connection: Care deeply & inspire hope., • Congruence: Stay curious & heed the evidence. Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: . Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services. Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals. At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where individuals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value diverse perspectives to help us provide essential mental health and substance use disorder treatments to all young people. Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation. By clicking "Submit application" below, you agree to Charlie Health's Privacy Policy and Terms of Service. By submitting your application, you agree to receive SMS messages from Charlie Health regarding your application. Message and data rates may apply. Message frequency varies. You can reply STOP to opt out at any time. For help, reply HELP.

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job Description We are seeking an Executive Assistant who will split time between our CEO and VP, Editorial Director. This is a high-visibility, dynamic role that transcends the typical administrative function. This is a unique opportunity for an early career candidate to quickly learn the inner workings of a company at the intersection of e-commerce and entertainment. You will provide essential administrative support to the CEO and VP, Editorial Director, primarily by managing their calendars, coordinating meetings and travel, and contributing to the execution of a variety of important projects. Our ideal candidate possesses an exceptionally strong work ethic, is eager to learn through an apprenticeship-style model, and thrives in a fast-paced, high-intensity environment. What you will do… • Work closely with the CEO and VP, Editorial Director to coordinate and manage calendars and travel in a high quality manner, interfacing with the internal team, external parties, and vendors., • Develop, format, and proofread a variety of materials, including agendas, memos, project plans, presentations, and documents for special projects., • Build and maintain various trackers, reports, databases, and other administrative items., • Over time, learn to prioritize meetings, scope length, vet agendas and make sure appropriate information is provided ahead of time., • Build strong relationships with the company’s leadership team through consistent follow through and urgency., • Respond to requests with urgency, which may occur outside of standard business hours, including evenings and weekends., • A desire and interest in gaining business experience by supporting an entrepreneurial CEO and VP, Editorial Director., • Strong attention to detail and follow-through; ability to perform tasks with accuracy and efficiency., • Ability to learn new skills and processes quickly., • Strong problem solving skills with the ability to keep trying when things get hard., • Excellent communication skills and an ability to positively represent the company brand to external parties., • Demonstrates the ability to build relationships with maturity, professionalism, directness and a sense of humor. Salary Range: $70,000-$100,000 Powered by JazzHR HNIdTTh9uu

Job Description Position Summary Responsible for all office administrative responsibilities by providing support directly to members of the Leadership Team of the general office team to assist with the efficient running and success of the office. 5 Day per week in-office. Essential Job Functions -Calendaring - Scheduling meetings, travel, zoom information, building security, etc. -Greeting visitors, preparing meeting rooms, pre-checking remote meeting capabilities. -Contacts - maintain and update for individual executives and shared contact lists. -Maintain and update shared office calendars. -Expense reporting and coordination of payments for executives. -Open mail, scan into network drives following established protocols and standards. -Open mail and distribute (if scanning unnecessary) following established protocols and standards. -Distribute confidential mail according to established protocols and standards(ie: Human Resources mail). -Scan and save documents daily to network including but not limited to, bank statements, invoices, receiptsand investment related documentation. -Print documents and find files for the team. -Prepare outgoing mail, USPS, UPS, FedEX and messenger, etc. -Back-up for preparing legal documents for signature, coordinating distribution and saving to network. -Assist in obtaining approvals and signature to open new bank and investment accounts. -Serve as backup for daily wire process and fax wires as needed. -General clerical duties including photocopying, fax, scanning, shredding, etc. -Run errands as required (i.e. bank, post office, and properties, etc.) -Go to the bank daily if checks have been received. -Inventory and supplies ordering (paper, pens, equipment, etc.) -Assist with the coordination/ordering and delivery of lunch, meals for team members and meetings. -Primary coordination of NYO Seating chart and scheduling. -Assist and support family members as needed. -Provide back-up of utility set-up at households as needed. -Assist with bill payment by phone if needed. -Research and implement new organizational systems/processes. -Holiday Gift Card list and ordering. -Coordinate Family Office birthday cards for signatures and distribution. -Cross train with other employees for full coverage. -Provide back-up and support for all other administrative assistants in the office as needed.

Executive Assistant and Office Manager This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026. To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”. Salary Range: $90,000-$100,000 Medical, Dental, Vision, 401K, Vacation & Sick PTO This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs. It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives. Key Responsibilities Executive Support • Provide high-level daily administrative support to the CEO, including managing heavy email correspondence., • Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings., • Coordinate detailed travel itineraries for frequent domestic travel., • Support the Chairman and Founder as needed for miscellaneous tasks., • Collecting and organizing tax documentation for accountants for business entities and family foundation., • Support for AI initiatives to be incorporated into daily office operations., • Monthly expenses department coding on corporate credit cards., • Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats., • Occasional personal tasks to be completed, no more than 15% of workload. Office Management & HR Support • Act as a central point of contact for the 12-person Manhattan office., • Planning & executing of company wide Annual Meeting in November with support of COO., • Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings, • Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up., • Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired., • Planning volunteer days and office activities. Education & Experience Requirements • 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive., • BA/BS degree or higher in a relevant field., • Notary Public license in New York (will be required to obtain if not already licensed)., • Demonstrated experience within the real estate industry strongly preferred., • Must be able to commute to the NYC office five days per week (M-F). Required Skills • Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs., • Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful., • High level of discretion and professionalism while handling sensitive financial and personal matters., • Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM. About Bromley Companies The Bromley Companies () is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Legal Secretary/Assistant– Hackensack, NJ (On-Site, 5 Days/Week) Our client, a well-established and highly respected law firm in Hackensack, NJ, is seeking an experienced Legal Secretary to join their team. This is an excellent opportunity to work closely with attorneys in a fast-paced, professional environment where your organizational and administrative expertise will have a direct impact. This role is fully on-site, offering strong stability, a collaborative team culture, and a comprehensive benefits package. Compensation & Benefits: • Competitive base salary up to $80K (Depending on experience), • Medical, Dental, and Vision coverage, • 401(k) plan, • Generous PTO – 4 weeks Key Responsibilities: • Provide high-level administrative support to multiple attorneys, • Draft, edit, and proofread legal documents, correspondence, and memoranda, • Manage busy calendars, schedule meetings, and coordinate conference calls, • Handle high-volume phone communication and client interactions professionally, • Maintain and organize client files and matter tracking systems, • Process expense reports, check requests, and client documentation, • Manage incoming/outgoing mail, email, and document workflows, • Enter attorney time into billing systems and assist with timekeeping, • Support document management through scanning, filing, and retrieval systems, • Assist with dictation and additional administrative needs as required Qualifications: • 5+ years of experience as a Legal Secretary or in a similar role, • Associate’s degree or equivalent experience, • Strong typing skills (65+ WPM with high accuracy), • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with timekeeping systems (Carpe Diem or similar preferred), • Familiarity with document management systems (e.g., Hummingbird or similar), • Excellent organizational, communication, and multitasking abilities, • Ability to thrive in a fast-paced environment and manage competing priorities This is a great opportunity for a seasoned legal administrative professional who enjoys being a key support partner to attorneys and contributing to a high-performing team.

Position: Legal Administrative Assistant/Paralegal Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff

Job Description Position Title: Events Administrative Assistant Salary: $75,000 - $80,000 Other Forms of Compensation: Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to Work, This is R/A ! Job Summary Point Seven is a renowned seafood restaurant celebrated for its globally inspired, sustainably sourced menu and refined private dining spaces. From corporate luncheons to large-scale celebrations, we deliver exceptional culinary experiences in a sophisticated setting. Position Overview: We are seeking a highly organized and proactive Events Administrative Assistant to support our Events Director and team. This role is pivotal in coordinating catering logistics, managing event operations, and ensuring seamless communication across culinary, service, and sales departments. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about delivering outstanding guest experiences. Event Coordination & Sales Support * • Assist in promoting and selling event space; collaborate with operations to ensure flawless execution., • Maximize event revenue through strategic menu planning and upselling enhancements., • Manage leads and inquiries via Tripleseat and other platforms with timely follow-up., • Prepare and distribute Banquet Event Orders (BEOs) and related documentation., • Oversee full event lifecycle: proposals, contracts, payments, floor plans, rentals, and post-event follow-up., • Conduct client walkthroughs and greet hosts at event start to ensure satisfaction., • Handle last-minute adjustments and ensure all details are executed as planned., • Maintain accurate event details in reservation systems and internal platforms., • Update event menus and materials in Canva, Tripleseat, and other tools., • Place orders for specialty items (e.g., kosher meals, rentals, florals)., • Flexibility to work weekends and evenings as needed., • Adhere to time and attendance policies.Qualifications:, • Strong organizational, planning, and time management skills., • Ability to manage multiple projects and deadlines in a dynamic environment., • Excellent communication and interpersonal skills., • Highly proficient in event management platforms (e.g., Tripleseat) and design tools (e.g., Canva). Restaurant Associates is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Certain positions may require Florida Level 2 background screening. Details: Associates at Restaurant Associates are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave Restaurant Associates maintains a drug-free workplace. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. Req ID: 1515173 Restaurant Associates Michael Abbey [[req_classification]]

Job Description About Vevo: Vevo is the world's leading music video network, connecting an ever-growing global audience to high quality music video content for more than a decade. Founded by Universal Music Group and Sony Music Entertainment in 2009, Vevo offers fans worldwide a vast array of premium content to choose from, showcasing official music videos alongside a constantly developing lineup of live performances and innovative original programming. From top superstars to rising new talents, Vevo brings incomparable cross-promotional support to artists across the musical spectrum, at every stage of their careers. Vevo has consistently evolved over the past decade to lead within today's ever-changing media landscape, embracing partnerships with a number of leading distribution platforms to deliver extraordinary content within ad-supported environments. With 22 billion views across television, desktop and mobile devices each month, Vevo brings music videos to the world – when, where, and how fans want them. Vevo is available on YouTube, Samsung, Samsung TV Plus, Roku, The Roku Channel, Pluto TV, Amazon Prime Video, VIZIO WatchFree+, Foxtel, Hulu + Live TV, Sling Freestream, and Rakuten TV. About Role: Vevo is looking for a music aficionado to provide administrative support to the Senior Vice President of Content, Programming & Marketing. The Content, Programming & Marketing team at Vevo encompasses all things music, artist relations, original content, live production, events, programming, social media, design and digital marketing. A successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to keep to the rhythm of the team while exercising good judgment and significant initiative. This is a full-time / hybrid position and is based at our office in New York City. We are in a convenient location in Times Square near Grand Central, Penn Station and a host of subway options. As a member of our team you will: • Maintain the EVP’s daily calendar, book travel arrangements, and oversee meeting logistics, including conference room setups and catering. Other administrative duties may be required., • Prepare and organize polished presentations for department meetings and regularly generate internal reports., • Join internal original content pitch meetings, contributing ideas and feedback for key programs like Artists to Watch., • Coordinate and execute the annual holiday gifting program for key industry partners and talent., • Assist with on-site needs for Vevo events and original content productions as required., • Execute the department’s holiday gifting program for external partners from ideation to distribution., • Act as a proactive resource for sub-departments, including Label Relations, Digital Marketing, Programming, and Booking, assisting with ad-hoc tasks and projects., • Run professional errands for the EVP and the team to ensure the smooth operation of the department.Requirements:, • Proven ability to handle sensitive company information and high-profile artist details with total confidentiality., • Strong interpersonal skills with the ability to communicate professionally with everyone from internal staff to external label executives., • Excellent follow-up and follow-through skills, with a commitment to responding to messages and requests promptly., • A strong ability to learn, anticipate, and adhere to the EVP’s specific work preferences and tendencies., • A "no task too small" attitude and the willingness to assist various sub-teams in a fast-paced environment., • Highly detail-oriented with the ability to manage multiple moving parts simultaneously., • A deep interest in the music and media landscape, particularly regarding digital content, music videos, and artist relations., • 1-2 years experience as an Assistant or Coordinator, preferably in Entertainment or Media (preferred, but not required), • Formal music education or graduation from a reputable music program is a plus, particularly in areas relevant to production, performance, or music business, • Internships across various relevant music DSPs a plusInterested? Great! You might like to know:, • We're a fun, energetic, and tight knit team, • We really enjoy music and technology, • We have excellent compensation and benefits packages, • We have premier access to music content and new releases of original media content, • We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances, • We offer a 401k matchThe base pay range for this position is $65,000 - $70,000. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Transparency Law.This is a full-time position based on-site. Vevo currently operates in a hybrid work model and requires all employees, who have not been designated as "remote" to be in the office/studio a minimum of 3 days a week. Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description We are sharing a specialised part-time consulting opportunity for professionals experienced in executive assistance, office administration, calendar coordination, travel planning, expense review, procurement support, and structured administrative workflows. This role supports current and upcoming remote consulting opportunities focused on structured executive support review, administrative workflow analysis, scheduling coordination, travel documentation, expense and procurement review, office support processes, and high-quality project execution. Selected professionals will apply their administrative expertise to review realistic workplace scenarios, evaluate requirements and priorities, prepare structured written outputs, and support accurate, evidence-based administrative workflow tasks. Key Responsibilities Professionals in this role may contribute to: Executive Support & Scheduling Review • Review administrative scenarios involving calendar triage, meeting prioritization, multi-timezone scheduling, availability constraints, and executive support workflows, • Evaluate scheduling decisions against defined priority rules, feasibility constraints, travel windows, preparation needs, and stated preferences, • Support structured review of agendas, meeting plans, travel schedules, calendar updates, and executive coordination materials, • Review scenarios involving travel booking, itinerary planning, expense reports, purchase requests, approval rules, and policy-based documentation, • Evaluate expense packages and procurement requests against defined limits, required fields, approval criteria, and documented policies, • Support structured review of travel options, budget constraints, reimbursement materials, purchase workflows, and administrative records, • Review office support scenarios involving service tickets, owner routing, document filing, taxonomy-based organization, and administrative process flows, • Evaluate service requests, filing structures, owner maps, documentation packets, and workflow decisions against defined criteria, • Support structured review of office operations materials, async communication workflows, task trackers, and administrative documentation Strong candidates may have: • 3+ years of experience as an executive assistant, office manager, senior administrator, administrative coordinator, operations coordinator, personal assistant, or related support professional, • Experience with one or more areas such as principal-level calendar triage, multi-timezone scheduling, corporate travel planning, expense review, procurement support, service ticket routing, document filing, or async communication workflows, • Familiarity with tools such as Google Workspace, Microsoft 365, Outlook, Gmail, Google Calendar, Concur, Expensify, Ramp, Navan, TravelPerk, Notion, Asana, Monday, Airtable, or similar administrative systems, • Comfort reading and preparing administrative artifacts such as itineraries, agendas, expense packages, purchase requests, service tickets, filing taxonomies, and coordination notes, • Strong written communication skills and ability to explain administrative decisions clearly, • A degree or professional background in business administration, office administration, communications, hospitality, project coordination, management, or a related field is helpful, • Experience supporting executives, founders, senior leaders, or busy principals in high-volume administrative environments, • Experience with expense systems, corporate travel platforms, procurement tools, service ticketing systems, or administrative workflow tools, • Familiarity with multi-timezone coordination, async communication practices, calendar optimization, office operations, or document organization, • Experience preparing or reviewing itineraries, agendas, expense reports, purchase requests, service tickets, or administrative trackers, • Apply executive administration and office support expertise to structured remote project work, • Contribute to high-quality scheduling review, travel coordination, expense documentation, and administrative workflow analysis, • Work on flexible, project-based assignments aligned with your professional background, • Use your administrative judgment in a focused, detail-oriented consulting environment, • Independent contractor role, • Fully remote with flexible scheduling, • Part-time commitment depending on project availability, • Competitive rates between $50–$70 per hour depending on expertise, • Weekly payments via Stripe or Wise, • Projects may be extended, shortened, or adjusted depending on scope and performance This opportunity is available through 24-MAG LLC. We connect experienced professionals with remote consulting opportunities across technical, evaluation, and project-based workstreams. By submitting this application, you acknowledge that your information may be processed by 24-MAG LLC for recruitment and opportunity matching in accordance with our Privacy Policy:

Job Description Position: Executive Assistant/Coordinator (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Executive Assistant/Coordinator: This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team! Responsibilities for Executive Assistant/Coordinator: • Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports., • Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs., • Assist with preparing materials for presentations and conferences., • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications, • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, • Assist with calendaring and scheduling requests (domestic & international), • Organize and facilitate conference and video calls, • Prepare engagement letters and new matter memos for new clients and matters, • Assist with new-business conflicts process, • Bachelor's Degree preferred, • 3+ years of related experience in a law or professional services firm, • Proficiency with Microsoft Excel, Word, and PowerPoint, • Demonstrates effective interpersonal and communication skills, both verbally and in writing, • Ability to work independently k7Rx4DO1mt

SPANISH & ENGLISH Speaking - Legal Administrative Assistant Spanish and Korean Neighborhood Duties: Must speak SPANISH & ENGLISH • Organize and maintain legal files and documents using document management systems, • Assist with document review and proofreading to ensure accuracy and compliance, • Prepare correspondence, and other legal documents as needed, • Manage calendars, schedule appointments, and coordinate client meetings for attorney, • Answer and assist client phone calls and emails Qualifications: Must speak SPANISH & ENGLISH • Strong organizational skills with the ability to gather information from various sources, • Proficiency in using document management systems (Google Calendar, Contacts, Drive, Microsoft Word, Excel), • Strong organizational skills with the ability to manage multiple tasks simultaneously, • Strong attention to detail and proofreading abilities, • Excellent verbal and email communication skills, • Ability to maintain confidentiality of sensitive information, • Willing to work in a small office environment, • Responsible and hard working, • Must live in the Queens Area, • College degree in paralegal studies or law related field preferred but not required Schedule: In office Position - Monday-Friday 8:00am - 5:30pm EST Salary: Commensurate with Experience

Stradley Ronon Stevens & Young, LLP is currently seeking a highly organized and detail-oriented Legal Administrative Assistant to support the attorneys within our dynamic litigation department. The position is a hybrid role that will be based in our New York, NY office. The ideal candidate will possess excellent administrative skills, the ability to manage multiple and sometimes competing filing deadlines, and the ability to thrive in a fast-paced environment. This role offers the opportunity to work closely with experienced attorneys and contribute to the success of our litigation team. Responsibilities: • Provide comprehensive administrative support to partners and associates within the litigation practice group, including managing calendars, scheduling appointments, and coordinating meetings., • Prepare and format legal documents, including pleadings, motions, briefs, and correspondence, adhering to established formatting and style guidelines., • Assist in organizing and maintaining electronic and physical filing systems, ensuring all documents are properly labeled, indexed, and stored., • Handle incoming and outgoing communications, including phone calls, emails, and mail, promptly and professionally., • Assist attorneys in organizing and maintaining case files, including gathering, organizing, and summarizing relevant documents and evidence., • Monitor and track case deadlines, ensuring all filings, hearings, and other obligations are met in a timely manner., • Coordinate with attorneys and legal staff to prepare for depositions, hearings, trials, and other proceedings, including scheduling, logistics, and document preparation., • Serve as a point of contact for clients, providing exceptional customer service and responding to inquiries and requests in a timely and professional manner., • Assist in drafting engagement letters, fee agreements, and other client-related documents, ensuring accuracy and completeness., • Coordinate client meetings, including scheduling, preparing meeting materials, and arranging conference rooms or virtual meeting spaces. Qualifications: • Bachelor's degree or equivalent experience preferred., • At least five (5) years of experience as a legal administrative assistant or in a similar role within a law firm or legal department., • Strong proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and legal software applications; experience with iManage preferred., • Excellent organizational skills with the ability to manage multiple tasks and priorities effectively., • Exceptional attention to detail and accuracy, particularly in proofreading and document formatting., • Excellent communication skills, both written and verbal, with a professional and courteous demeanor., • Ability to maintain confidentiality and handle sensitive information with discretion., • Flexibility to adapt to changing priorities and work effectively under pressure., • Regular hours are typically Monday through Friday; occasional overtime may be required during periods of high caseload or tight deadlines., • May require occasional travel for court appearances, client meetings, or other business-related purposes. No agencies please. Outside agencies, search firms and/or their representatives will not be compensated in any way for unsolicited candidate submissions, or submissions made through anyone other than a Recruiting Department representative. Stradley Ronon Stevens & Young, LLP is an Equal Opportunity Employer. The estimated base salary range for this position is $78,000 - $94,000, commensurate with experience.

Legal Administrative Assistant Archer & Greiner, P.C. is seeking an experienced, full-time Legal Administrative Assistant to join its Hackensack office. This position supports attorneys in a busy litigation practice and requires a high level of professionalism, discretion, and attention to detail. This is a full-time role, Monday through Friday, 9:00 a.m. to 5:00 p.m. We offer a competitive salary, a comprehensive benefits package, and a collegial, team-oriented work environment. Responsibilities This position includes, without limitation, the following core duties: • Provide administrative support to attorneys, including preparation and processing of legal documents, • Manage e-filing in NJ and NY State Courts and the U.S. District Court, • Maintain case files, calendars, and related documentation, • Coordinate deadlines and ensure timely submission of court filings, • Draft correspondence and other legal documents as directed Qualified candidates must have: • Minimum of 3+ years of experience as a legal administrative assistant, • Litigation experience, including e-filing in NJ and NY State Courts and the U.S. District Court, • Proficiency in Microsoft Office applications, • Strong organizational and time management skills, • Strong attention to detail and ability to manage priorities Archer & Greiner, P.C. offers a competitive salary and a comprehensive benefits package. The salary range for this position is $65,000 to $70,000, commensurate with experience. Benefits include: · Medical insurance · 401 (k) plan · Profit sharing · Paid time off · Short-term and long-term disability · Life insurance · Parental leave · Additional benefits, subject to the terms and conditions of each plan. Interested candidates should send resumes to: Christine Ronketty, HR Assistant, Archer & Greiner, P.C., 1025 Laurel Oak Road, Voorhees, NJ 08043 or e-mail . Archer & Greiner, P.C. is an equal opportunity employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionThe Big Picture Our client is a globally recognized executive search and leadership advisory firm that partners with organizations to solve complex leadership challenges at the highest levels. This Executive Assistant role sits at the center of that work. You’ll support a senior Consultant, serving as a true partner in the execution of high-level search mandates and client engagements. This is far more than calendar management. It’s about ownership, discretion, and ensuring complex, high-stakes projects move forward seamlessly. If you thrive in a fast-paced, professional services environment and enjoy juggling multiple priorities with precision and poise, this is an exceptional opportunity to operate at the heart of meaningful, executive-level work. What You'll Tackle You’ll operate as a strategic partner across high-priority projects, ensuring senior leaders and cross-functional stakeholders stay aligned and on track. Executive Support & Operations * Manage complex, ever-changing calendars across internal and external stakeholders * Coordinate detailed travel, itineraries, and meeting preparation * Draft, edit, and manage confidential communications and documentation * Process expenses and support billing and administrative workflows * Maintain accurate records and documentation across internal systems * Provide general operational and office support as needed Project & Stakeholder Coordination * Serve as the central point of contact for active projects * Keep timelines, milestones, and deliverables organized and on schedule * Facilitate communication between senior leaders and cross-functional partners * Prepare polished materials for meetings, presentations, and external engagements * Anticipate bottlenecks, proactively problem-solve, and ensure follow-through * Support preparation of business development materials and strategic initiatives This role requires strong judgment, careful prioritization, and the ability to manage multiple moving parts with discretion and professionalism. What You Bring Experience * 7+ years of administrative experience, ideally within a professional services, consulting, or financial environment * Proven experience supporting senior-level executives * Bachelor’s degree preferred You Tend To Be… * Highly organized and detail-oriented, with exceptional time management * Comfortable navigating ambiguity and shifting priorities * Discreet and professional when handling confidential information * A proactive problem-solver who thinks ahead * A strong communicator, both written and verbal * Collaborative by nature and motivated by supporting team success The Perks & Practicalities Location: New York (Midtown) Compensation: $95-120k + OT + Bonus Benefits: comprehensive medical, dental and vision; 401k with company match and discretionary contribution; paid parental leave; PTO + paid holidays Work Model: Hybrid, 3 days in office

Job DescriptionJob Title: Executive Assistant (For Restructuring Group)Duration: 3/6 months Contract to PermLocation: NY, Onsite (330 Madison Ave 10017)Requirements: • Provide comprehensive support to team of 10 bankers including calendar management, booking travel and expense management, • Manage clerical, administrative and all business details, • Manage incoming calls and direct to appropriate parties, • Manage complex calendars across different time zones, • Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup, • Manage travel arrangements and prepare itineraries, • Process heavy volume of expense reports

Entry-Level Litigation Legal Assistant (Onsite – Midtown Manhattan) Starting your legal career and looking for the right place to grow? This opportunity offers hands-on exposure across civil, corporate, and commercial law within a collaborative and supportive team environment. We’re looking for an Entry-Level Litigation Legal Assistant who is organized, detail-oriented, and eager to learn. What You’ll Do: • Support attorneys with day-to-day litigation and administrative tasks, • Prepare, format, and proofread legal documents and filings, • Maintain and organize case files (electronic and physical), • Track deadlines, court dates, and key case milestones, • Coordinate schedules for hearings, depositions, and meetings, • Assist with trial and deposition preparation, • Communicate with attorneys, clients, and court personnel professionally What We’re Looking For: • Bachelor’s degree required, • Strong attention to detail and organizational skills, • Clear and professional communication skills, • Ability to manage multiple priorities in a fast-paced setting, • Proficiency in Microsoft Office (Word, Excel, Outlook), • A proactive mindset and willingness to learn What’s In It for You: • Competitive salary (based on experience), • Bonus and growth opportunities, • Comprehensive benefits package, • A team-oriented environment where you can build a strong legal foundation If you’re a recent graduate or early-career professional ready to step into the legal field, I’d be happy to connect.

Connell Foley LLP is seeking an experienced Legal Assistant to join our Manhattan office. Qualified candidates should have at least 3 years of experience in a law firm or legal environment, specifically handling litigation matters. The ideal candidate will be expected to perform the following job functions: • Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials;, • Maintain both centralized office files in digital and where appropriate paper formats;, • File documents with courts and track and manage deadlines;, • Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures;, • Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.;, • Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents;, • Attend to communication with courts, clients, counsel, and other third-parties;, • Coordinates monthly billing, closes out files and maintains tracking system for same, • Performs such other duties as may be assigned by responsible attorneys and administrative personnel. The ideal candidate should have the following qualifications: • Satisfactory academic credentials or work equivalent;, • Ability to work well under pressure and meet tight deadlines;, • Ability to work well independently as well as effectively within a team;, • Excellent interpersonal skills and a positive attitude;, • Strong attention to detail, • Ability to multi-task and problem solve;, • Ability to manage confidential information and sensitive situations with tact and discretion. Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience. Connell Foley is an Equal Opportunity Employer.

Job Description The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, organized, and a strong multitasker on many levels, and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant must be able to work well under pressure in a fast-paced environment and must partner closely with other team members to ensure close alignment and collaboration. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative • Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc., • Ensure consultant is fully prepared for meetings and presentations, including document and material preparation, provide meeting reminders, and ensure proper travel time as needed, etc., • Manage complex calendars and prioritize meetings/calls as needed., • Attend meetings and participate/take notes as needed., • Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings., • Process expense reimbursements for consultants and candidates., • Compose, prepare, and edit confidential correspondence., • Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested., • Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments., • Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager. Search Coordination & Business Development • Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters., • Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members., • Take a proactive approach to assist with various client needs during a consultant’s absence., • Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served., • Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach., • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion., • Assist accounting department with billing, client invoicing, and receivables., • Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects., • In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy., • Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events. Requirements What We’re Looking For • Bachelor’s degree preferred., • A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm, with preference for financial institution or executive search firm experience., • Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role., • Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems., • Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet., • Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike., • Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C. Benefits • 401k – company match and additional discretionary employer contribution, • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability, • Employee Assistant program (EAP), • Paid parental leave, • Personal Time Off – paid vacation, sick time, volunteer days, • Paid holidays including week off between Christmas and New Year’s Salary • The salary range for this position is $85,000-$95,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.

Our client, a global media organization is seeking a Senior Legal Assistant to join its New York legal team. This is a highly visible role with a core focus on corporate governance and administrative support, while also providing broader legal and operational assistance to a team of legal professionals. Responsibilities: • Manage corporate secretarial functions including books, records, minutes, consents, and state filings, • Monitor corporate compliance and respond to government filings and legal notifications, • Manage calendars, travel, expenses, and general office administration, • Prepare PowerPoint presentations, Excel spreadsheets, and meeting materials, • Support contract management, M&A due diligence, and intercompany agreements, • Assist with KYC requests, litigation support, legal research, and document production, • Review and coordinate responses to subpoenas, complaints, and lawsuits, • Manage legal databases, document management systems, and standard forms, • Support trademark administration and risk management oversight Qualifications: • Bachelor's degree required, • 6+ years of legal or high-level professional administrative experience, preferably at a global company, • Corporate governance experience required; certification a plus, • Proficiency in Microsoft Office Suite; Workiva, SharePoint, iManage, and Xflow a plus, • Strong organizational skills, attention to detail, and project management ability, • Excellent written and verbal communication skills, • High level of integrity and professional ethics Salary: $85,000 - $100,000 Benefits Include: Medical, Dental, Vision, 401k, Flexible Spending and Commuter Programs, Life Insurance, Disability, Tuition Assistance, Employee Assistance Program, Additional Voluntary Benefits. This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements. Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Job Description About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at , on X and Instagram @ASCAP and on Facebook. Job Description: ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments. Areas of Responsibility & Accountability: • Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer, • Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management, • Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed, • Provide calendar support and prioritize meetings, both internally and externally, • Attend key meetings, document action items, track deadlines, and follow up with attendees, • Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally, • Create expense reimbursement forms and track various business expenses, • Coordinate onsite and offsite meetings at both the team and department level, • Liaise with outside vendors to route and process invoices as necessary, • Create and maintain accurate files, • Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained, • Provide administrative support for strategic initiatives, events, special projects, and specific department processes, • Help administer departmental collaboration tools, e.g. Slack, • Bachelor's degree, • A minimum of 3 years of professional experience; media/music/technology industry experience preferred, • At least 2 years of experience coordinating travel arrangements, both domestic and international, • Experience managing multiple calendars, • Exceptional written and verbal communication skills, • A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail, • Ability to prioritize work responsibilities, • Ability to exercise good judgment and maintain the highest level of confidentiality, • Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude, • Ability to work well in a team environment, • Reliable and punctual, • Open to dynamic and flexible work hours, • High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace, • Experience or interest in the media, entertainment, and technology industries preferred Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: • A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network, • Vision plan that offers both in and out-of-network provider options, • 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match., • An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan, • Generous time-off policy, • 12 company holidays, • Health care and dependent care flexible spending accounts, • Short-term disability insurance/salary continuation and long-term disability insurance, • Company provided basic life and accidental death and dismemberment insurance, • Employee gym discounts at select gyms, • Commuter benefits, • Voluntary pet health insurance, • Voluntary auto and homeowners insurance, • Voluntary employee, spouse, and dependent life insurance options ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position Friedman Vartolo LLP is looking for an Executive Assistant to join the Office of General Counsel (OGC). In this role, you will provide comprehensive administrative support to the legal department, ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive, confidential information with the utmost discretion. This full-time, exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week, with hours from 9:00 AM to 6:00 PM Monday through Thursday, and 9:00 AM to 4:00 PM on Fridays, with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm. Responsibilities: • Assist the OGC in managing their calendar, including scheduling meetings, coordinating appointments, and prioritizing tasks., • Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings., • Act as the primary point of contact between the OGC, internal teams, external clients, and third-party vendors., • Draft, proofread, and edit legal documents, correspondence, and contracts, ensuring accuracy and compliance with firm policies., • Maintain an organized filing system for both physical and digital documents, ensuring legal documents are readily accessible., • Coordinate with external counsel, vendors, and other stakeholders as necessary., • Handle confidential and sensitive information with the utmost discretion and professionalism., • Support the preparation and maintenance of corporate compliance documents and filings., • Help track specific litigation matters for the department, keeping relevant stakeholders informed of updates and deadlines., • Provide general administrative support to the broader legal team as needed. Requirements: • Bachelor's degree preferred or equivalent relevant experience in a legal or administrative field. Previous experience in a legal or default services firm is a plus., • Minimum of 3 years' experience supporting senior executives, preferably in a legal, financial, or professional services environment., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong written and verbal communication skills., • Exceptional organizational skills with the ability to prioritize tasks effectively., • Ability to work independently with minimal supervision., • High attention to detail and accuracy., • Strong ability to handle confidential and sensitive information., • Familiarity with legal terminology and basic legal processes., • Professional demeanor with a strong customer service orientation., • Adaptable, proactive, and able to thrive in a fast-paced, high-pressure environment., • Strong interpersonal skills with the ability to work well with colleagues and clients. Compensation/Benefits We offer a full benefits package, including medical/dental/vision, Flex Spending Account, fitness reimbursement and 401k with match. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location Garden City office

Job DescriptionFull-time personal assistant / caregivers in the Ocean County NJ area. Assist with day to day and live-in roles. They assist with medication reminders, companionship, light\ housekeeping, meal prep, and transportation. Have ability to stay over night with notice. Key Responsibilities & Duties • Daily Assistance: Medication reminders, meal preparation, and light housekeeping., • Mobility: Helping with transfers, exercises, and transportation to appointments., • Companionship: Engaging in activities, safety checks, and social interaction., • Administrative/Scheduling: Managing daily schedules and running errands.Common Qualifications & Requirements, • Experience: Generally 1+ years of personal assistant or home health care experience preferred., • Certifications: Certified Home Health Aide (CHHA) or PCA certification is often required., • Skills: Strong communication, compassion, and reliability., • Full time Assistant /Caregiver: per day/ salary., • Specialized Care: Roles involving dementia care or complex, high-needs, or disabled patients often pay higher, sometimes up to for highly specialized personal care roles

Legal Assistant (Litigation & Construction Law) Location: One Gateway Center, Newark, NJ Employment Type: Full-Time (On-Site) Murphy Schiller & Wilkes LLP (MSW) is growing, and we are seeking a talented Legal Assistant to support our expanding Litigation and Construction Law practice groups. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced legal environment and is looking to contribute to a dynamic team. About the Role As a Legal Assistant at MSW, you will play a key role in supporting attorneys with case management, document preparation, and day-to-day administrative functions. The ideal candidate is organized, proactive, and comfortable balancing multiple priorities. Key Responsibilities • Provide administrative and organizational support to attorneys in Litigation and Construction Law, • Prepare, proofread, and format legal documents, correspondence, and filings, • Maintain and manage case files (electronic and physical), • Coordinate court filings, deadlines, and calendars, • Assist with discovery preparation and document management, • Communicate professionally with clients, courts, and opposing counsel, • Schedule meetings, depositions, and conference calls Qualifications • Prior experience as a legal assistant, preferably in litigation or construction law, • Strong knowledge of legal terminology, court procedures, and document management, • Excellent written and verbal communication skills, • High level of organization and attention to detail, • Proficiency with Microsoft Office Suite and legal practice management software, • Ability to manage multiple deadlines in a fast-paced environment Why Join MSW? • Collaborative and supportive team environment, • Opportunity to work on complex and engaging matters, • Professional growth within a growing practice, • Competitive compensation and benefits package MSW is an equal opportunity employer.

A leading law firm is looking for a Litigation Legal Assistant to support a dynamic litigation practice that spans commercial disputes, regulatory matters, and white-collar defense. The firm’s culture is rooted in mutual respect, professional development, and a shared commitment to client success. This role offers a front-row seat to high-profile litigation and a chance to grow within a respected legal organization. Who You Are • A legal assistant with at least 10 years of experience supporting a team of attorneys in a fast-paced litigation-focused legal environment, • Must have strong electronic court filing (E-filing) experience, • Exceptionally organized and detail-oriented, with a knack for juggling multiple priorities without missing a beat, • Tech-savvy and confident using tools like Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, and more, • Comfortable adapting to shifting priorities and working occasional early or late hours when needed, • Holds (or is willing to obtain) a Notary Public commission within the first six months of employment, • Professional demeanor, with a positive, can-do attitude What You’ll Do • Provide comprehensive administrative support to attorneys, including managing calls, messages, and scheduling, • Draft, revise, and format legal documents in line with firm standards, including pleadings, correspondence, and filings, • Handle electronic court filings in both state and federal systems with precision and timeliness, • Prepare and update Tables of Authorities and Contents for legal briefs, • Maintain accurate time entries, expense reports, and case file documentation, • Manage incoming and outgoing mail, and ensure all materials are properly filed and organized, • Step in to support other team members during absences or high-volume periods What Success Looks Like • Attorneys and clients consistently receive timely, polished, and accurate work, • You stay ahead of deadlines and keep case files and documentation impeccably organized, • You contribute to a positive, professional office culture and build strong working relationships across the firm Salary Range: $75,000 – 100,000 annually, based on experience Location: Newark, NJ – Hybrid (4 out of 5 days on site) To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.