Executive assistant jobs in United States - Page 14

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Training & development, • 50% Bookkeeping, • 3040% Executive Support, • Manage day-to-day bookkeeping in QuickBooks Online, • Maintain books for the primary company file and multiple smaller affiliated entities, • Process and code accounts payable and receivable, • Perform bank and credit card reconciliations, • Assist with month-end close, • Prepare internal financial reports for CEO and CFO, • Coordinate with outside accountants on tax filings, 1099s, and reportingCredit Card & Expense Oversight, • Collect, review, audit, and maintain receipts for all employee credit card transactions on a weekly basis, • Follow up on missing receipts and discrepancies, • Ensure strict compliance with company policies, • Maintain organized documentation and audit trailExecutive Assistant Support, • Manage CEO calendar and scheduling, • Coordinate meetings and travel, • Track follow-ups and ensure tasks are completed, • Prepare correspondence and reports, • Maintain confidentiality at all times, • Ensure leadership follows proper approval and documentation proceduresAdministrative Support, • Maintain organized digital and physical filing systems, • Oversee vendor communications, • Assist with HR administrative tasks, • Support operational projects as neededQualifications, • 3+ years bookkeeping experience required, • Strong proficiency in QuickBooks Online, • Experience managing multiple company files/entities preferred, • Experience supporting senior executives preferred, • Proficient in Microsoft Office (Excel, Word, Outlook), OneDrive, and Teams, • Strong understanding of AP/AR processes, • Highly organized with strong follow-through, • Comfortable upholding policy and process even when it requires firmnessIdeal Candidate Profile, • Highly organized and structured (Type A mindset), • Detail-oriented and process-driven, • Confident holding leadership accountable to procedures, • Strong financial discipline, • Comfortable managing multiple priorities Benefits • Health and Dental benefits, • Paid time off, • Simple IRA, • Professional development opportunities

Job Description Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: · Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. · Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. · Assist in the preparation and organization of meetings and client reports. · Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. · Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze. · Collaborate with various teams members to facilitate cross-functional communication and deal flow. · Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. · Handle confidential and sensitive information with discretion. · Occasionally travel to various Manhattan locations as needed. Requirements Requirements: · 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. · Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. · Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze). · Strong organizational and time management skills. · Proven problem-solving skills and excellent verbal/written communication skills. · Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. · Proactive work attitude. · New York Real Estate License. Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm The salary range for this role is $90,000-$100,000 Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Job Description Top-tier Executive Assistant A well-established investment firm based in New York City is seeking an Executive Assistant to support the Executive Office of the Chair and Vice Chair. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year, a sign-on bonus, and a generous benefits package. Compensation will be commensurate with credentials and experience. Requirements: • Bachelor's or advanced degree, with evidence of academic or other intellectual distinction, • Ability to communicate clearly and concisely, both verbally and in writing, • Strong research and analytical skills, • Willingness to enthusiastically complete both high-level and low-level tasks The company is an equal opportunity employer. Company DescriptionA well-established New York firm is seeking a top-notch candidate.A well-established New York firm is seeking a top-notch candidate.

Job DescriptionEmpower Leadership, Drive Impact The Interactive Advertising Bureau (IAB) is looking for a highly skilled, organized, and proactive Executive Assistant to provide critical support to our Chief Growth Officer, SVP, Centers of Excellence & Industry Initiatives and SVP, Member Development. This is a unique opportunity to be at the heart of IAB’s mission, ensuring two of our most senior executives are equipped to lead with focus, efficiency, and impact. In this role, you’ll do much more than manage schedules, you’ll serve as a trusted partner, keeping operations running smoothly, enabling leadership success, and representing IAB with professionalism and discretion. What You’ll DoExecutive Support & Calendar Management * Manage complex calendars, ensuring schedules are up-to-date and free of conflicts. * Proactively adjust and prioritize meetings to accommodate urgent or time-sensitive requests. * Keep executives fully briefed on upcoming deadlines, meetings, and priorities. Travel & Logistics * Organize domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries. * Anticipate executive needs and provide complete travel documentation and confirmations. Expense & Administrative Management * Prepare and submit accurate monthly business expense reports. * Track reimbursements and follow up proactively. * Draft and distribute correspondence, invoices, agendas, and reports. * Coordinate reservations for business meals and meetings. Meeting & Event Coordination * Prepare and circulate agendas and supporting materials in advance of meetings. * Record meeting recaps, track action items, and provide timely follow-up. * Book and set up meeting rooms with all necessary technology and equipment. Operational & Strategic Support * Provide status updates and track action items for executives, escalating when needed. * Partner with cross-functional teams to support initiatives across the organization. * Perform additional administrative and project-related duties as assigned. Who You Are * Experienced EA: A minimum of 5 years of experience supporting senior executives, preferably in media, technology, or a fast-paced industry. * Detail-Oriented: A master of organization who anticipates needs and catches the small things before they become big. * Strong Communicator: Excellent written and verbal skills, with confidence in handling communications at all levels. * Discreet & Professional: Trusted to manage confidential information with the highest integrity. * Tech-Savvy: Proficient in Outlook and Microsoft Office Suite; experience with Salesforce, Zoom, and expense platforms a plus. * Adaptable & Proactive: Thrives in dynamic environments, solving problems with creativity and resourcefulness. Why You’ll Love Working at IAB * High Visibility: Support senior executives who are shaping the future of digital media, marketing, and technology. * Industry Impact: Be part of an organization that drives standards, innovation, and growth across the ad-supported internet. * Collaborative Culture: Join a team that values diverse perspectives, open communication, and shared success. * Growth & Learning: Gain exposure to strategic initiatives, industry events, and opportunities for professional development. * Work-Life Balance: Hybrid schedule with flexibility, plus a culture that values well-being and personal growth. This is a chance to contribute to the future of digital advertising and marketing while providing indispensable support to IAB leadership. If you’re ready to make an impact behind the scenes while growing your own career, we’d love to hear from you.

Job Description HYBRID C-LEVEL EXECUTIVE ASSISTANT AT GLOBAL FINTECH FIRM Base Salary is $175K to $220K; Including Paid OT (if worked) Incredible Organization; Discretionary Year-end Bonus; and Excellent Benefits Solidly established Global Hedge Fund/FinTech Firm is looking for an experienced, highly capable, forward-thinking individual to serve as a strategic partner to a Senior Member of the Firm. This individual will enable high-functioning operations by anticipating needs, exercising exceptional judgment, and driving key initiatives that advance Executive Committee Priorities. This is a unique opportunity to gain deep insight into how the firm operates at the highest levels while working closely with Senior Leaders in a fast-paced, intellectually rigorous environment. We work in a hybrid model where you are in the office Tuesday through Thursday with the option of working from home on Monday and Friday. SKILLS AND QUALIFICATIONS • Bachelor’s Degree or Higher in any Academic Field is required., • At least Twelve to Fifteen (12-15) years of Work Experience, along with a demonstrated talent in academic and/or professional endeavors required., • We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required but would be a decided plus., • Experience in Client Services or Other Customer-focused Roles is a meaningful plus., • Flexibility and diligence with well-developed organizational, analytical, time management, and multitasking skills., • Excellent judgement, meticulous attention to detail, and keen written and verbal communication skills., • The ability to manage confidential information with the utmost discretion is critical. DUTIES AND RESPONSIBILITIES • Manage a broad range of responsibilities supporting both strategic and administrative needs., • Maintain complex and dynamic calendars, prioritize and triage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders., • Coordinate travel, meetings, and events with precision, providing high-quality administrative support ensuring seamless day-to-day operations., • Gain opportunities to own ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments. Company DescriptionA leading apparel wholesaler.A leading apparel wholesaler.

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionEstablished and still growing hedge fundEstablished and still growing hedge fund

Job Description Seeking two or three days per week, working from our home office in Brooklyn Heights, and additional hours remote from your home. This is an opportunity for a proactive person. Proficiency with computers: Dropbox and Excel a must. PLEASE PROVIDE COVER LETTER BENEFITS Independent Contractor – No benefits offered. HOURLY RATE $35 JOB DESCRIPTION/DETAILS The Ideal candidate will possess the following qualifications: · Demonstrated experience with copyediting and applying editorial style guidelines. · Excellent oral and written communication skills. · Strong organizational skills, with the ability to handle multiple simultaneous projects successfully. · Solid proficiency with Microsoft Suite (Word, Excel and Outlook) Good senses of humor! General Tasks • · Open and process hard copy mail, • · Scanning to Dropbox, • · Assistance on Oral History Project as needed, • Plan container shipment to Colorado, • Travel arrangements, • Coordinate Leases for tenants and renewals for rentals, • Vendors - track repairs, • Renovations / Real Estate Improvements – order appliances, coordinate with our Site Manager for ordinary repairs, plumber, and electrician - and contractor for larger jobs as needed., • Insurance for Properties, • Planning meetings regarding finances and properties

Job Description I am seeking an Executive Assistant with a broad skill set and interest in learning business administration, to work alongside an Owner/Operator of multiple businesses in both the Manufacturing industry as well as Restaurant/Bar hospitality industry. The ideal candidate has experience in administering payroll (exp. with ADP Total Source is desired) alongside our PEO Payroll partner. Candidate will be experienced in maintaining A/R and A/P working in Quickbooks Online or similar, receiving payments from Clients and paying bills to Vendors in a timely fashion. Candidate has strong bookkeeping skills and can reconcile account. Needs general office organizational skills. The position will be required to: -Handle deliveries/mail receiving, organizing and entering bills, and sending out mail - occasional light shipping. -Field phone calls and messages in office, directing inquiries to the correct staff. -Maintain general business email inquiries, direct to appropriate department, follow up with staff that situations have been followed through / completed. -Maintain email for this position specifically, communicating with Vendors, ADP, Clients, etc. as well as CEO. -Assist CEO with communications for staff and managers: CEO travels frequently and work remotely occasionally, so Candidate will be required to be CEO-by-proxy on site at the office, to take direction via phone or email, and execute tasks as directed. Hours flexible, 10:00am - 5:00pm typical. 10:00am - 4:00/5:00pm 35 Hour work week

Job Description Financial Services experience NOT NEEDED. Any professional firm experience is fine as an Exec Assistant or Admin. 2nd Assistant in the office of the CEO supporting 2 Sr Managing Directors and providing backup support to the CEO. • Need a strong, smart, nice, thoughtful 2nd set of hands to keep executives on the road and in the sky, • Nice execs, smart, generous, care about their staff., • Global travel, meeting planning, set up conferences/in-office meetings, • Strong Word and Outlook a must. Light Excel. No PowerPoint required, • Must have experience with International and Domestic travel arrangements, • Must be able to maintain confidentiality on all business matters, • Provide general support to visitors, • Schedule appointments and maintain calendars, • Maintain contact lists, • Distribute email, correspondence memos, letters, faxes and forms, • Prepare communications, such as memos, emails, invoices, reports and other correspondence, • Create and maintain filing systems, both electronic and physical, • Handle business and personal travel arrangements, • Submit and reconcile expense reports, • Liaise with executives and other assistants in the office, • Requirements:, • The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS suite and office equipment., • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Strong organizational skills with the ability to multi-task, • Discretion with confidential information, • Fluency in Spanish a must! Company has fully paid medical benefits and $15,000 a year for uncovered medical expenses....braces/invisalyn/etc For dental and vision. 401k not matched, Profit Sharing, Life Insurance.8:30-5:30 pm, some OT but STRONG bonuses. Company DescriptionInvestment Advisory / Wealth ManagementInvestment Advisory / Wealth Management

Job Description WealthBridge Financial Group is looking for a highly organized and proactive Executive Administrative Assistant to support our leadership team. This vital role involves managing a variety of administrative tasks, ensuring smooth operations, and providing top-notch support to executives in a fast-paced financial services environment. The ideal candidate will excel in multitasking, possess excellent communication skills, and have a keen eye for detail. As an Executive Administrative Assistant, you will be responsible for scheduling meetings, managing calendars, preparing reports, and acting as a liaison between executives and other staff members. Your ability to anticipate needs and address challenges will be essential to the success of our team. This is an incredible opportunity for someone who thrives in a collaborative setting and is eager to contribute to the mission of WealthBridge Financial Group. If you are passionate about providing outstanding support and looking for a role that offers growth and development, we encourage you to apply. Requirements • Proven experience as an administrative assistant or in other secretarial positions., • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent organizational and time-management skills., • Outstanding communication and interpersonal abilities., • Ability to handle sensitive information with discretion and maintain confidentiality., • Prior experience in the financial services industry is a plus., • Top-tier health coverage including medical, dental, and vision plans for you and your dependents, • 401(k) retirement plan with company match to help you build long-term security, • Life and disability insurance for added peace of mind, • Employee wellness programs and mental health resources, • Career growth opportunities and ongoing training support

Job DescriptionDescriptionDescription: As a Personal Assistant at TMZ Events, you will play a crucial role in supporting our executives and ensuring that daily operations run smoothly. Your organizational skills and attention to detail will be essential in managing schedules, coordinating events, and facilitating communication within the team. Key Responsibilities Responsibilities: • Manage and organize executive schedules, including appointments, meetings, and travel arrangements., • Assist in preparing materials and presentations for meetings and events., • Maintain communication with clients, vendors, and team members to ensure seamless operations., • Handle correspondence, emails, and phone calls on behalf of executives., • Coordinate logistics for events, including venue bookings, catering, and transportation., • Conduct research and compile information to support decision-making and project management., • High school diploma or equivalent; an associate's or bachelor’s degree is preferred., • Proven experience as a Personal Assistant or in a similar administrative role., • Exceptional organizational and multitasking skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Competitive salary with opportunities for growth and advancement., • Weekends off to promote work-life balance., • Opportunities for professional development and training., • Collaborative and supportive work environment with a passionate team.

Job Description About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at , on X and Instagram @ASCAP and on Facebook. Job Description: ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments. Areas of Responsibility & Accountability: • Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer, • Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management, • Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed, • Provide calendar support and prioritize meetings, both internally and externally, • Attend key meetings, document action items, track deadlines, and follow up with attendees, • Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally, • Create expense reimbursement forms and track various business expenses, • Coordinate onsite and offsite meetings at both the team and department level, • Liaise with outside vendors to route and process invoices as necessary, • Create and maintain accurate files, • Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained, • Provide administrative support for strategic initiatives, events, special projects, and specific department processes, • Help administer departmental collaboration tools, e.g. Slack, • Bachelor's degree, • A minimum of 3 years of professional experience; media/music/technology industry experience preferred, • At least 2 years of experience coordinating travel arrangements, both domestic and international, • Experience managing multiple calendars, • Exceptional written and verbal communication skills, • A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail, • Ability to prioritize work responsibilities, • Ability to exercise good judgment and maintain the highest level of confidentiality, • Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude, • Ability to work well in a team environment, • Reliable and punctual, • Open to dynamic and flexible work hours, • High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace, • Experience or interest in the media, entertainment, and technology industries preferred Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: • A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network, • Vision plan that offers both in and out-of-network provider options, • 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match., • An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan, • Generous time-off policy, • 12 company holidays, • Health care and dependent care flexible spending accounts, • Short-term disability insurance/salary continuation and long-term disability insurance, • Company provided basic life and accidental death and dismemberment insurance, • Employee gym discounts at select gyms, • Commuter benefits, • Voluntary pet health insurance, • Voluntary auto and homeowners insurance, • Voluntary employee, spouse, and dependent life insurance options ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Job DescriptionAbout the OpportunityThis is an opportunity for an intelligent and diligent Executive Assistant to work alongside a top agent at Brown Harris Stevens. Our client is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.Responsibilities: • Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as the team lead., • Provide administrative support, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments., • Assist in the preparation and organization of meetings and client reports., • Prepare and edit documents as required, such as REBNY Financial Statement, board package, vendor quotes, etc., • Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze., • Collaborate with various teams members to facilitate cross-functional communication and deal flow., • Provide end of day update to team lead with high level information of deal status and what is still outstanding for the day., • Handle confidential and sensitive information with discretion., • Occasionally travel to various Manhattan locations as needed.Requirements:, • 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate., • Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions., • Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze)., • Strong organizational and time management skills., • Proven problem-solving skills and excellent verbal/written communication skills., • Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively., • Proactive work attitude.

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description About Stronghouse Strong on the Inside & Out. We know nothing's more valuable than what takes place on the inside of a home, the family moments that strengthen bonds. The lived experiences that shape communities. We believe our customers' attention should be on nurturing and enjoying their interests and their families, not on roofs, siding, or windows. Our job is to make sure that it never changes. The Executive Assistant provides high-level administrative and operational support primarily to the President of Retail while also assisting select leadership within the East Region. This role is critical to ensuring smooth daily operations, effective communication, and efficient coordination across multiple retail locations. Requires a highly organized, proactive, discreet individual. We are looking for someone who is comfortable working in a fast-paced, evolving environment. You will serve as a trusted partner to leadership, helping manage priorities, streamline workflows, and support key business initiatives. Role Description and Expectations Executive Support • Provide direct administrative support to the President of Retail, including calendar management, meeting coordination, and travel arrangements., • Serve as a gatekeeper and point of contact for internal and external communications., • Prepare agendas, presentations, reports, and meeting materials as needed., • Provide administrative and logistical support to designated East Region leaders as needed., • Assist with scheduling meetings, leadership calls and site visits., • Assist with special projects, cross-functional initiatives, and leadership priorities., • Help organize and maintain documents, files, and operational resources., • Support planning for leadership meetings and events., • Handle sensitive and confidential information with professionalism and secretion., • Draft internal communications on behalf of leadership when appropriate., • Ensure consistent, timely communication across teams. Qualifications • 3-5+ years of experience in an Executive Assistant, Administrative Assistant, or similar role., • Frequent travel will be required as needed to support the needs of the business, up to 50% travel, • Experience supporting senior-level executives preferred., • Strong organizational and time-management skills with exceptional attention to detail., • Ability to prioritize competing demands in a fast-paced environment., • Excellent written and verbal communication skills., • High level of professionalism, discretion, and emotional intelligence., • Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with Teams and calendar management tools required., • Comfortable working with changing priorities and across multiple locations or teams., • Experience supporting multi-location or regional operations., • Ability to anticipate needs and act proactively., • Strong follow-through and ownership mentality.

Job Description BURKE+CO. THE GIST: Our client, a multi-billion dollar hedge fund in New York City, seeks an Executive Assistant to support their Investment Team. This is a high-visibility, high-impact role at the center of the firm’s daily operations. The position spans executive support, office coordination, recruiting logistics, and systems/process improvement. The ideal candidate has administrative support experience in financial services and will bring their expertise & industry knowledge to the role. This is an exceptional opportunity for an Executive Assistant who wants to be embedded in a high-caliber investment environment and grow alongside a high-performance team! THE NITTY GRITTY: Executive Support • Own operational cadence and calendar management, maintaining a rolling 24–48 hour view of priorities, meetings, and deliverables to ensure seamless execution, • Prepare research materials, organize notes and data, capture meeting outcomes, and manage follow-ups to support investment workflows, • Design and implement scalable systems that support the Founder’s time allocation, priorities, and decision-making, • Serve as an accountability partner, ensuring follow-through on agreed priorities and commitments, • Bring structure and intentionality to personal and family scheduling, including children’s activities, commitments, and travel logistics, • Oversee high-level personal financial tracking (bills, payments, and related logistics), • Research and manage “life design” initiatives, including travel planning, home projects, and systems that support a thoughtful and well-run household THE ESSENTIALS: • 3+ years of experience as an Executive Assistant in finance, • Hedge fund/public markets experience a plus!, • Naturally communicative and confident interacting with a wide range of stakeholders, • Exceptional written and verbal communication skills, • Highly-organized and process-driven, • Strong Excel proficiency and comfort with productivity tools, • Ability to thrive & operate independently in a fast-paced environment THE CHERRY ON TOP: • Great opportunity to work in a high-visibility & high-impact role as the firm scales! LOCATION: New York City (Onsite - Midtown) COMPENSATION: $125k to 150k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resume today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!)

Job DescriptionPlanned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a highly motivated, organized, and detail-oriented Special Assistant to the President. This position reports to the Deputy Chief of Staff in the Office of the President of PPFA. The Office of the President provides strategic, operational, and relationship management support critical to advancing PPFA’s mission and ensuring the effectiveness of the President in leading the organization.Purpose: • The Special Assistant to the President plays a pivotal role in ensuring the President is supported in advancing the strategic priorities and in their day-to-day leadership of Planned Parenthood Federation of America and Planned Parenthood Action Fund. The Special Assistant ensures the President’s time and attention are maximized toward advancing organizational priorities, and serves as a bridge between the President’s office, internal teams, and external partners. Serving as a trusted advisor and problem-solver, the Special Assistant combines exceptional organizational skills with sound judgment, emotional intelligence, and discretion in representing the President’s office.Delivery:, • Executive Support:, • Provide high-level administrative, scheduling, and logistical support to the President, ensuring that all commitments, materials, and follow-ups are handled with excellence and timeliness., • Primary for supporting the President’s travel and advance needs, including accompanying the President in person to external events (includes extensive travel, estimated around 40%), taking detailed notes, managing real-time requests, and ensuring impeccable follow-up., • Execute day-today inbox management , including drafting correspondence on behalf of the President, triaging communications and escalating per the Director, Scheduling & Advance’s framework., • Lead special projects and provide flexible, responsive support to the President and Deputy Chief of Staff on emerging organizational priorities., • Scheduling:, • Manage a high volume of all internal scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Director, Scheduling and Advance, prioritizing strategically and aligning with organizational priorities., • Track and manage key relationships with affiliates, partners, and external stakeholders; design and implement intentional outreach strategies to strengthen these connections., • Partner with administrative staff and key contacts to prepare comprehensive briefing materials, agendas, presentations, and action lists for the President’s meetings and engagements, ensuring strategic clarity and successful outcomes., • Partner with administrative staff and key contacts to ensure streamlined logistics for all Presidential meetings and events, including Managing travel itineraries, video conferencing / presentation equipment, and cateringEngagement:, • Collaborate with the Deputy Chief of Staff and Director, Scheduling and Advance to ensure seamless coordination of the President’s time and priorities across the National Office and Federation., • Build and maintain strong internal partnerships with executive leaders, board members, affiliates, and staff to facilitate alignment, preparation, and follow-through., • Foster external relationships by tracking engagement efforts, identifying opportunities for outreach, and supporting strategic relationship-building initiatives., • Serve as a professional and discreet representative of the President’s office, consistently demonstrating diplomacy, cultural competence, and sound judgment., • Adapt quickly to shifting circumstances, exercising high emotional intelligence and problem-solving skills to support the President in complex, high-pressure, and fast-paced contexts., • Exemplify PPFA’s values of equity, diversity, and inclusion in all interactions, strengthening trust and collaboration across the Federation.Knowledge, Skills and Abilities (KSAs):, • Minimum Bachelor's Degree preferred., • Minimum 7 years of professional experience, including at least 3 years supporting senior-level executives (CEO, President, or equivalent) in fast-paced, mission-driven environments., • Proven track record of ability to complete projects according to outlined scope, budget, and minimum timeline (at least 5 years) at the staff, board, and/or affiliate levels with the ability to manage multiple simultaneous projects in a highly-matrixed environment., • Experience in the social justice, nonprofit, advocacy, or philanthropic sectors preferred, with deep alignment to reproductive health, rights, and justice., • Exceptional organizational and project management skills; proven ability to manage multiple priorities, create systems, and deliver results under tight deadlines., • Outstanding written and verbal communication skills, with the ability to draft correspondence, prepare materials, and synthesize complex information clearly and persuasively., • High emotional intelligence, integrity, and interpersonal skills, with the ability to navigate delicate situations and build trusting relationships at all levels., • Demonstrated capacity for diplomacy, discretion, and sound judgment in representing executive leadership., • Deep understanding of the sensitivity of information handled by the Office of the President and a demonstrated ability to safeguard confidentiality when accessing high-level policy or organizational data., • Resourceful, adaptable, and comfortable working in a dynamic, high-pressure environment; thrives as both a collaborative team player and an independent contributor., • Proficiency with Google Suite and virtual collaboration tools; ability to learn new platforms quickly., • Excellent skills in collaborating across divisions, functions, and geography, with a knack for engaging colleagues at all levels in projects and processes while continuing to own and drive them., • Flexibility and ability to adapt to quickly changing priorities and ambiguous situations

Job Description Executive Assistant to Director of Technology Location: Newark, NJ (Onsite) Schedule: Full Time, Monday–Friday, 8:00 AM–5:00 PM Salary: $70,000–$100,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities, • Attend meetings, take clear notes, and track action items, • Maintain follow-up lists and ensure commitments are completed on time, • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director, • Prepare materials and information ahead of meetings, • Support departmental coordination and internal communication, • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision, • Anticipate needs and handle tasks before being asked, • Make decisions on routine matters and escalate when appropriate, • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications, • Ensure timely responses and professional follow-through, • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator, • Strong note-taking, documentation, and organizational skills, • Excellent time management and ability to juggle multiple priorities, • Comfortable working independently in a fast-paced environment, • Professional, discreet, and trustworthy, • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office, • Strong digital file organization skills, • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: Apply Online: Refer a friend, get up to $1000!

Job Description Location: New York City Responsibilities: • Office & Administrative Management, • Manage daily administrative operations of the New York office to ensure an organized and efficient workplace, • Oversee office supplies, equipment, and sample management, including purchasing, tracking, and inventory control, • Coordinate with building management, cleaning services, and external vendors, • Compliance & Documentation Support (Key Focus), • Provide daily documentation and administrative support to the Chief Compliance Officer (CCO), • Organize, maintain, and update internal compliance documents, policies, and administrative records, • Assist in preparing documentation for compliance reviews, internal audits, or regulatory requests, • Ensure all documents are accurate, well-organized, properly version-controlled, and traceable, • HR Administrative Support, • Support the HR Manager with daily HR administrative tasks, including employee files and onboarding/offboarding documentation, • Maintain employee records in a confidential, accurate, and compliant manner, • Assist with preparing internal HR communications, forms, and basic reports, • Financial & Invoice Administration, • Collect, review, organize, and archive office-related invoices, including rent, office expenses, and service fees, • Assist with basic expense tracking, reimbursement documentation, and administrative reconciliation, • Additional Support, • Assist with meeting coordination, preparation of materials, and meeting minutes, • Perform other administrative and support tasks as required by management Qualifications: • Bachelor’s degree or above, preferably in Finance, Law, Literature, Business Administration, or IT-related fields, • Experience in office administration, compliance support, or HR administration is preferred, • Hands-on experience with document management, compliance support, or internal processes is a strong plus, • Strong attention to detail with excellent documentation and organizational skills, • Ability to manage confidential files and sensitive information with discretion, • Strong time management skills and the ability to handle multiple tasks, • Good written and verbal communication skills in English; bilingual in Chinese is required., • This position is fully onsite in the New York office, • Flexibility to support company compliance and operational needs. Benefits/Perks: • Healthcare Insurance (Medical, Dental, Vision), • 401(k) Matching, • Paid Holidays, • PTO

Job Description We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities: • Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events., • Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives., • Process and manage expense reports accurately and in a timely manner using Concur., • Provide day-to-day administrative support, including handling correspondence and meeting preparation., • Collaborate with internal teams to ensure smooth communication and operational efficiency., • Assist in organizing executive meetings by preparing agendas and documenting minutes as needed., • Maintain confidentiality while managing sensitive information related to executive activities., • Utilize Google Workspace tools to support various administrative tasks and streamline workflows., • Monitor deadlines and prioritize tasks to meet the needs of executives effectively., • Adapt quickly to shifting priorities and demands in a high-profile environment., • Minimum of 3 years of experience as an Executive Assistant or in a similar role., • Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Drive., • Experience using Concur for expense management and reporting., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent verbal and written communication skills., • Proven ability to handle confidential information with discretion., • Comfortable working in a fast-paced and high-profile entertainment industry setting., • Availability to work onsite four days per week.

Job DescriptionLHH Recruitment Solutions is currently seeking an Executive Assistant who will provide high-level administrative support to senior leadership while also contributing to multiple ongoing projects across the organization. This role requires exceptional organizational skills, the ability to track deadlines and deliverables, and the agility to manage shifting priorities. The ideal candidate is proactive, detail-oriented, and able to operate effectively in a fast-paced environment. Responsibilities: • Manage complex calendars, schedule meetings, coordinate travel, and prepare expense reports., • Serve as a professional and proactive point of contact for internal and external stakeholders., • Draft, review, and manage correspondence, meeting materials, and presentations., • Handle sensitive information with discretion and maintain strict confidentiality., • Support executives in managing multiple concurrent projects by tracking milestones, deadlines, action items, and deliverables., • Coordinate with cross-functional teams to gather updates, follow up on outstanding tasks, and ensure timely execution., • Prepare status summaries, consolidate information, and surface issues that need executive attention., • Assist in organizing project-related meetings, including agendas, notes, and follow-up tasks., • Maintain organized filing systems, shared documents, and project tracking tools., • Assist with meeting minutes, capturing decisions, risks, and required next steps., • Support ad-hoc tasks, research, and administrative needs to ensure smooth daily operations.Qualifications:, • 5+ years of experience as an Executive Assistant or in a similar administrative role., • Strong organizational and multitasking capabilities with excellent attention to detail., • Proven ability to track deadlines, manage competing priorities, and follow tasks through completion., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite and comfort learning new systems., • Ability to exercise good judgment, maintain confidentiality, and work independently.Hours:, • 8:00am-5:00pm, • Monday through FridayWorksite Type:, • 100% in officeEmployment Type:, • Contract to HireAt LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $50.00 to $55.00 per hour Search managed by: Coral Dunn Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Personal Assistant to Principal $125-135k base salary DOE, working onsite Monday- Friday in New York City Typical hours: 10am-7pm Overview We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy household and Principal in managing events, property operations, and day-to-day scheduling/coordination. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple priorities while maintaining discretion and professionalism. Key Responsibilities Event Planning Support • Coordinate with vendors, venues, and other stakeholders., • Manage RSVPs, guest lists, invitations, and travel/accommodation logistics., • Oversee timelines, appointments, tastings, and related events., • Serve as primary point of contact for property maintenance, repairs, and service providers. Working in tandem with House Managers for two properties, • Schedule and oversee contractors, cleaners, landscapers, and other vendors., • Perform routine inspections and ensure the property remains clean, functional, and well-maintained., • Manage household inventories, supplies, deliveries, and organizational systems., • Manage complex calendars, appointments, and reminders., • Coordinate travel arrangements, reservations, and itineraries (domestic and international)., • Run errands, handle shopping needs, pick-ups/drop-offs, and general personal tasks., • Assist with personal and professional correspondence, email organization, and follow-ups., • Assist with planning and coordinating charitable events, fundraisers, and community initiatives., • Manage donation tracking, timelines, volunteer coordination, and follow-ups., • Communicate with foundations, charity organizations, event hosts, and stakeholders on behalf of principals., • Previous experience as a Personal Assistant, Executive Assistant, estate/property management, • Excellent organizational and multitasking abilities., • Strong written and verbal communication skills., • Ability to maintain confidentiality and handle sensitive information., • Tech-savvy with proficiency in scheduling tools, spreadsheets, and communication apps., • Professional demeanor, positive attitude, and ability to work independently., • Valid driver’s license; ability to travel locally as needed. Work Style & Expectations • Highly reliable and detail oriented., • Flexible, adaptable, and comfortable handling shifting priorities., • Comfortable liaising with vendors, service providers, and guests on behalf of the principals., • Occasional evenings or weekends may be required during peak wedding planning periods or property emergencies. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to:

Job Description Position Summary Responsible for all office administrative responsibilities by providing support directly to members of the Leadership Team of the general office team to assist with the efficient running and success of the office. 5 Day per week in-office. Essential Job Functions -Calendaring - Scheduling meetings, travel, zoom information, building security, etc. -Greeting visitors, preparing meeting rooms, pre-checking remote meeting capabilities. -Contacts - maintain and update for individual executives and shared contact lists. -Maintain and update shared office calendars. -Expense reporting and coordination of payments for executives. -Open mail, scan into network drives following established protocols and standards. -Open mail and distribute (if scanning unnecessary) following established protocols and standards. -Distribute confidential mail according to established protocols and standards(ie: Human Resources mail). -Scan and save documents daily to network including but not limited to, bank statements, invoices, receiptsand investment related documentation. -Print documents and find files for the team. -Prepare outgoing mail, USPS, UPS, FedEX and messenger, etc. -Back-up for preparing legal documents for signature, coordinating distribution and saving to network. -Assist in obtaining approvals and signature to open new bank and investment accounts. -Serve as backup for daily wire process and fax wires as needed. -General clerical duties including photocopying, fax, scanning, shredding, etc. -Run errands as required (i.e. bank, post office, and properties, etc.) -Go to the bank daily if checks have been received. -Inventory and supplies ordering (paper, pens, equipment, etc.) -Assist with the coordination/ordering and delivery of lunch, meals for team members and meetings. -Primary coordination of NYO Seating chart and scheduling. -Assist and support family members as needed. -Provide back-up of utility set-up at households as needed. -Assist with bill payment by phone if needed. -Research and implement new organizational systems/processes. -Holiday Gift Card list and ordering. -Coordinate Family Office birthday cards for signatures and distribution. -Cross train with other employees for full coverage. -Provide back-up and support for all other administrative assistants in the office as needed.

Job DescriptionSeeking Full-Time Assistant to Angie Mar, Chef-Owner of The Beatrice Inn Ideal candidate is able to: Multi-task & solve problems creatively Re-prioritize tasks throughout day as needed and stay one step ahead Be thoughtful & thorough in every task, large or small Get through stressful situations without drama Ask great questions but only after trying to get the best answer on your own Responsibilities include: Working closely with restaurant management Keeping up with calendar & reminders Email correspondence Sourcing ingredients Managing relationships with vendors, publicists, press, advisors Sitting in on meetings, taking notes Assisting with personal tasks

Job Description The Executive Assistant provides high-level confidential administrative support to the executive office. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is in Mid-Town Manhattan. Responsibilities: Roles and Responsibilities include a broad variety of administrative tasks, working closely with the executive team to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: • Complete a broad variety of administrative tasks for the Executive, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinates and ensures the Executive's schedule is followed and respected while pro-actively prioritizing conflicting needs., • Communicate directly, and on behalf of the Executive, with executives and clients., • Work closely with the Executive to keep him well informed of upcoming commitments and responsibilities and following up appropriately., • Represent the Executive by welcoming visitors, reviewing correspondence, and arranging corporate functions., • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees., • Expert written and verbal communications skills., • Professional appearance and demeanor., • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment., • Accessible during off hours as required. Job Type: Full-time

Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in New York, NY 10017 - Onsite Job Position Title: Executive Administrative Assistant Location: New York, NY 10017 - Onsite Job Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Contract : 2 months contract with possible extension. Payrate : $38.00 per hour on W2 Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per Job responsibilities • The role requires an ownership approach to all tasks, initiative and confidence to complete assignments with limited supervision, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize in a fast-paced work environment while maintaining a strong attention to detail and high quality work output., • The ideal candidate possesses excellent communication skills (written and verbal) and phone etiquette., • Hours are 8am to 5pm, with the flexibility to work additional hours to meet deadlines/needs., • Provide day-to-day support without prompting, and advise in advance of issues or delays., • Screen incoming calls and determine the level of priority while using caution in dispensing information., • Manage the logistics of internal and external meetings/events, • Process expense reports and invoices., • Ensure company policies are followed and items are processed within provided guidelines., • Act as a subject matter expert for policies and procedures., • Arrange extensive travel, both domestic and international., • Assist with staff on-boarding, which includes requesting and monitoring equipment set-up and system access., • Produce high quality emails and messages to individuals at all levels of the organization About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job Description EXECUTIVE ASSISTANT TO TWO FOUNDING PARTNERS, VENTURE CAPITAL Exciting opportunity to support two visionary founders in a West Village boutique VC firm. Highly intelligent, strategic and competitive firm, seeking a bright mind with 5+ years of experience in executive support. Primary Responsibilities: • Manage all scheduling and calendar maintenance for Executive(s). Prioritize meeting cadence, following direction from Executive(s), • Organize, schedule and arrange onsite and offsite meetings. Make reservations for internal conference rooms and/or external venues as needed, • Coordinate and execute meetings and events, • Coordinate and plan events such as an annual Holiday Party and Offsites, • Coordinate and schedule business-level meetings and initiatives, • Support Executive(s) on certain tasks (i.e., Facilities Management), • Detailed travel coordination, • Perform other duties as assigned Skillset Requirements: • Experienced professional with a minimum of 5 years of relevant experience, • Ability to work in a dynamic, fast paced environment and quickly adapt to changing priorities, • Effective communication skills. Must communicate clearly and succinctly, • Strong time management skills, • Strong organizational skills and attention to detail, • Strong interpersonal skills, positive attitude and high energy level, • Proficiency in Microsoft Outlook, Windows, and relevant software, • Bachelor’s degree required Compensation: $125k-175k, DOE You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description Executive Assistant to the C-level Position Overview Our client is looking for a highly skilled, proactive Executive Assistant to partner closely with their C-level leader in a fast-paced, entrepreneurial environment. This role is ideal for someone who thrives on anticipation, organization, and impact—serving as a trusted right hand who helps keep priorities on track and operations running smoothly. As the company continues to grow, this position offers a path for growth Key Responsibilities * Own and manage the calendar, meetings, and day-to-day logistics with accuracy, discretion, and efficiency * Coordinate domestic travel, including itineraries and logistics; occasional travel may be required (approximately twice per year) * Prepare the direct report for meetings by organizing agendas, capturing detailed notes, tracking action items, and ensuring timely follow-up * Draft and manage professional correspondence on behalf of the direct report, including emails, documents, and internal communications * Act as a trusted gatekeeper and point of contact between the direct report and internal and external stakeholders * Anticipate needs, proactively solve problems, and adapt quickly in a dynamic, evolving business environment * Support special projects and strategic initiatives, with increasing scope and responsibility over time Qualifications * 5+ years of experience as an Executive Assistant, Senior Administrative professional, or in a similar role supporting senior leadership * Bachelor's degree preferred * Exceptional organizational skills with strong attention to detail and follow-through * Ability to prioritize effectively, think quickly, and remain composed under pressure * Comfortable working in a high-growth environment with fluctuating workloads * Demonstrated professionalism, sound judgment, and discretion in handling confidential information * Strong written and verbal communication skills

Job Description JOB PURPOSE: The Executive Administrative Assistant will be responsible for effectively supporting the executi director and contributing to the overall success of the organization. This multifaceted role demands a diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit They will be expected to anticipate the needs of the executive director, handle sensitive information with discretion, and represent the organization professionally in all interactions. In addition to providing administrative support, the Executive Administrative Assistant will play a key role in special projects, coordinating efforts across departments, conducting research, and preparing reports. The successf candidate will be a self-starter with a strong work ethic and a commitment to excellence. RESPONSIBILITIES: The Executive Administrative Assistant will provide high-level administrative support to the executive team and manage a wide range of complex and confidential projects. This role requires exception organizational skills, attention to detail, and the ability to work independently and proactively. ● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong relationships, and coordinating their involvement in key activities. This includes preparing comprehensive reports, organizing and facilitating engaging board meetings, retreats, and targeted training sessions to enhance their effectivenes ● Calendar and Schedule Management: Efficiently manage the calendars of the executive te ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings, and complex travel arrangements, taking into account priorities, deadlines, and potential conflict ● Document Preparation and Editing: Produce high-quality correspondence, reports, presentations, and other documents that are clear, concise, and error-free. Meticulously edit and proofread materials to ensure they meet the highest standards of professionalism and accuracy. ● Meeting Coordination and Support: Coordinate and provide comprehensive support for meetings, including preparing agendas, distributing materials, taking accurate minutes, and diligently tracking action items to ensure follow-through and timely completion. ● Research and Briefing: Conduct thorough research on a variety of topics to gather releva information and insights. Prepare comprehensive briefing materials that enable the executi team to make informed decisions and effectively address key issue ● Special Project Management: Oversee and manage special projects from inception to completion. This includes meticulous planning, coordinating with internal and external stakeholders, effectively managing resources, and closely monitoring progress to ensu successful outcomes. ● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia when handling sensitive information and documents, ensuring that privacy and security are consistently upheld. ● General Administrative Support: Provide essential administrative support to ensure the smooth operation of the office. This includes professionally answering phones, efficiently managing correspondence, maintaining organized files, and performing other administrative tasks needed. ● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as assigned, demonstrating a willingness to contribute to the overall success of the team and organization. QUALIFICATIONS: ● Three to five years experience effectively supporting an executive direc ● A bachelor's degree or higher in business administration, management, or a related fiel ● Certification in project management, event planning, or executive assistance is a plu REQUIRED SKILLS/ EXPERIENCE: ● Strong organizational and time management skills: The ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines is essential for success in this role. ● Excellent communication and interpersonal skills: The ability to communicate effectively wi individuals at all levels of the organization, both verbally and in writing, is crucial. ● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill essential for managing schedules, preparing reports, and handling other administrative tasks using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and Powerpoint presentations. ● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly and effectively is important for anticipating and addressing potential challenge ● Discretion and confidentiality: The ability to handle sensitive information with discretion a maintain confidentiality is paramoun ● Experience in project management or event planning: Prior experience in managing projects or events can be a significant advantage, demonstrating the ability to handle complex tasks a coordinate with multiple stakeholders. Ultimately, the Executive Administrative Assistant will possess a combination of strong educational qualifications, relevant skills and experience, and a passion for supporting the executive director achieving their goals. REPORTS TO: ● Executive Director PRE-EMPLOYMENT REQUIREMENTS: ● Three (3) reference checks are required. ● Obtain mandated reporter training certificate (every two years) and complete other requir Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training. ● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may apply). ● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health and safety trainings. ● Ability to pass a Comprehensive Background Clearance through the following: ○ Department of Health and Mental Hygiene (DOHMH) ○ Indentogo ○ Department of Education Fingerprinting Screening ○ NYS Central Registry ○ Sex Offender Registry Clearan ○ SEL check

Job Description We are currently recruiting for multiple Executive Assistant (Financial Services) in NYC (Hudson Yards Area) – in-office 5 days a week. There are multiple roles available suppoting different teams within Private Equity, Finance, Global Solutions, Real Estate etc 105K – 120K Base + OT + Bonus + Benefits Package Responsibilities: • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents, • Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise, • Prepare for meetings supporting the needs of executives involved., • Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports, • Manage highly sensitive, confidential information with complete discretion, • Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts), • Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • 5-8+ years of experience as an Executive Assistant; college degree, • Financial industry knowledge highly desirable, • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations, • Excellent writing, editing, and verbal communication skills, • Research savvy with extensive experience using online resources, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job DescriptionThe Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working alongside other EAs on the Infrastructure Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be supporting 2-3 Directors and 2-3 associates. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required. RESPONSIBILITIES - Travel arrangements and logistics across time zones- Maintain and update Director and Executive's calendars- Book and coordinate internal and external meetings- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)- Manage conference rooms for meetings- Breakdown conference room after meetings- Prepare material, update and edit presentations- Print, bind and distribute presentations- Arrange and coordinate internal/external conferences- Coordinate with Portfolio Companies and Executives- Handling of confidential information and materials- Register and update contacts in internal databases- Expense reporting- Back-up other EAs- Coordination of international meetings- Assist with office-wide projects and events, as neededREQUIREMENTS- 5+ years of EA experience in finance, consultancy or techExperience and interest in;- Travel and logistic coordination (domestic and international)- Heavy calendar management- Working with databases- Work in an international environment- Communicating with executives- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word- Team-minded approach to tasks and projects- Ability to multi-task and prioritize/re-prioritize as needed- Service minded with a ”can do” attitude- Focus on quality and a strong attention to detail- Flexible style and the ability to seek solutions both independently and as part of a team- Capable and driven to take initiatives- Sound commercial judgment- Strong communication skills- Strong interpersonal skills (heavy coordination across business lines)PACKAGE$115-120,000 Base SalaryDiscretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 4% 401k Match iPhone & Laptop Commuter BenefitsBreakfast, Lunch & Snacks Provided Daily#ZR

Job Description Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Administrator to support senior leadership while ensuring the smooth day-to-day operations of the office. This role requires exceptional follow-through, strong organizational systems, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable leveraging productivity software to track contacts, meetings, and communications. Executive Assistant Responsibilities Executive Support • Provide high-level administrative support to senior leadership, • Manage complex calendars, scheduling internal and external meetings, • Coordinate logistics for meetings, including agendas, materials, and follow-ups, • Prepare briefing materials and ensure executives are prepared for meetings and events, • Draft, edit, and manage correspondence on behalf of executives, • Handle sensitive and confidential information with discretion, • Track meeting requests and ensure timely confirmation and scheduling, • Monitor outstanding invitations and proactively follow up when responses have not been received, • Ensure clear communication between executives and internal/external stakeholders, • Document key meeting notes and action items as needed, • Monitor open requests and pending items to ensure nothing falls through the cracks, • Identify when responses are delayed and initiate appropriate follow-up, • Maintain tracking systems for key initiatives and recurring meetings, • Anticipate scheduling conflicts or bottlenecks and resolve them in advance Office Administrator Responsibilities • Oversee day-to-day office operations for one of our NYC offices, • Assist in coordinating company meetings, team events, and offsites, • Support onboarding logistics for new employees, • Support the office Manager as needed on various tasks, • Serve as a point of contact for general office inquiries Qualifications • 5+ years of experience in an Executive Assistant, Administrative, or similar role, • Experience supporting senior-level leadership preferred, • Strong familiarity with calendar management tools and productivity platforms (Google Workspace, Microsoft Office, project management tools, etc.), • Exceptional organizational and time-management skills, • Demonstrated ability to follow through on tasks and ensure completion, • Strong written and verbal communication skills, • Ability to prioritize and manage multiple responsibilities simultaneously, • High level of professionalism and discretion Key Competencies • Proactive mindset and anticipation of needs, • Strong follow-up and accountability, • Systems-oriented thinking, • Detail-oriented and highly organized, • Strong interpersonal skills, • Problem-solving ability The anticipated base salary range for this position is $80,000 – $90,000 annually. Actual compensation will be determined based on experience, skills, and internal equity. This role may also be eligible for discretionary bonus and benefits. Equal Employment Opportunity We are an Equal Opportunity Employer. We are committed to fostering an inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.

Job Description Personal Assistant role supporting Family Office Principal Compensation: 125k-150k UHNWI needs a dedicated Personal Assistant to work out of the family office in midtown. • Provide high-level personal support to an UHNW executive, her partner (CEO of a Tech Startup), and her family, • Coordinate all aspects of travel including private flights, hotels, drivers, summer and vacation home rentals, itineraries, and packing, • Event planning including dinner parties at home and in private dining rooms, bachelor weekend at Amangiri, 40th birthday weekend in the Bahamas, savvy with vendors and venues, • Management of homes in NYC and Miami including household SOP’s and property manuals, • Management of housekeepers and chef, vendor management including gardeners, handyman, plumber, electrician, pool maintenance, and property guest guides, • Personal errands, ordering, gifting, stock all household personal items and groceries, • Act as direct extension of principal, managing vendor and personal relationships with discretion, • Manage private chef, style tablescapes for dinner parties, reserve and plan dinner parties and events at top NYC restaurants, plan birthdays, holidays, and various events, • Heavy scheduling and calendar management for principal, her partner, and her senior parents, • Manage and update process manual with tabs including scheduling, travel, health, food, contacts, personal appointments, communication, in-person tasks, workouts, pet care, gifting, personal items, family, surfing, properties and guests, styling, doc creation, and hosting, • Schedule and track workouts, personal appointments, stylist appointments, dinner reservations, and date nights, • Managed move to new home, managed interior design project, movers, and new vendors, • Travel to home in Hamptons to manage home projects, inventory, and guests You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description Looking for a personal assistant We will hire someone who has more political experience than assistant experience; This is very much a thought partner kind of position that I want to turn into a CoS position. *** Respectfully, if you dont know what scoring models are or what a knock universe is, then this isn't a good fit. Sorry. Hours: ~20 hours/week. Availability needed strictly between 9:00 AM – 5:00 PM 98% of the time Location: NYC/Manhattan (Hybrid: Eventually ~80% remote / 20% in-person, but will start heavily in-person during the onboarding phase to establish workflow and trust). The Principal: The Principal is the founder and lead strategist of a fast-paced, very high-revenue Democratic political strategy consulting firm. While she is an incredibly supportive, friendly, and understanding boss to her internal team, she runs her political campaigns with a high degree and level of precision. Because the stakes of her work are so high, she needs an assistant who is smart, quick, and highly capable. Mistakes happen, but the expectation is that the assistant will own them and fix them immediately. Like for example, if I ask for you to get me a coffee, please get yourself one too. Just dont drop it, please, for all our sakes, haha. :) The Role: The firm is seeking a right-hand operator who can act as a sounding board for political strategy while seamlessly managing both the firm’s daily infrastructure and the Principal’s personal life. A strong work ethic, trust, and Requirements & Non-Negotiables: • Political Fluency: Must have a strong understanding of Democratic politics, campaign cycles, and how to communicate appropriately with high-level political clients., • Do not 'customer service' me I am genuially looking for a thought partner who can turn this into a CoS postion possibly., • Looking for a right hand, trust is paramount. Must know how campaigns run., • Culture Fit: Must be highly LGBTQ+ ally. Zero exceptions. Must also be friendly and comfortable working in progressive Democratic spaces., • Absolute Discretion: A strict Non-Disclosure Agreement (NDA) is mandatory. Complete confidentiality regarding clients, campaigns, and the Principal’s personal life is required., • High Autonomy & Problem Solving: The candidate must be able to execute tasks efficiently, figure things out on the fly, and anticipate needs before they are stated., • Remote work components include comfort while working in a hybrid environment that combines remote and in-person duties. This role offers an exciting opportunity for an energetic individual eager to support a busy professional while honing their politics/campaigns expertise. I will hire someone who has little experience in being an EA/PA but has more politics/campaigns experience over the inverse. Key Responsibilities: • Executive Support: Manage the Principal's inbox, schedule, and client communications. Act as a trusted sounding board to bounce campaign strategy off of. Looking for a right hand., • Vendor Management (Personal): The Principal does not expect this role to do the physical heavy lifting (no literal cleaning or doing laundry). Instead, this role will manage the people who do. The assistant will research, hire, and coordinate house cleaners, laundry pick-up/delivery services, and interior decorators., • Physical Logistics: Handle in-person tasks in NYC when needed (e.g., checking the PO Box, managing incoming physical mail, and coordinating premium car services like Blacklane for the Principal's travel)., • Reliable internet connection for remote work components; comfort working in a hybrid environment combining remote and in-person duties. This role offers an exciting opportunity for an energetic individual eager to support a busy professional while honing their administrative expertise in a vibrant city setting!, • Manage and maintain the executive’s calendar using Microsoft Outlook Calendar, scheduling appointments, meetings, and events with precision., • Handle all aspects of office management, including filing, data entry, and maintaining organized records both digitally and physically., • Assist with event planning for personal and professional occasions, coordinating logistics, vendors, invitations, and follow-up tasks., • Provide executive administrative support such as proofreading documents, transcribing notes, and preparing correspondence., • Oversee bookkeeping tasks using QuickBooks or similar software to track expenses, process invoices, and perform basic bookkeeping duties., • Coordinate project activities by tracking deadlines, preparing reports, and ensuring timely completion of tasks., • Manage communication via phone and emails. handle inquiries professionally and efficiently., • Support personal errands as needed, including scheduling appointments, managing travel arrangements, and other administrative duties., • Utilize and Organize the Google Workspace tools to create documents, spreadsheets, and presentations that support daily operations., • Assist with client or vendor communications through email or phone calls while maintaining a professional demeanor at all times.

Job Description JOB-19339 Administrative Assistant - 2025-46 1. Minimum Candidate Qualifications: The candidate must have a minimum of: a-1. Bachelor’s Degree OR a-2. High School / High School Equivalency Diploma with two years of experience in administrative support. AND: b. Two years of Microsoft Office Suite experience c. Two years of database software experience d. Eligible to work in New York State 2. Job Description and Required Services: • Use of various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite and Oracle Peoplesoft): o Composes, types, and distributes correspondence, and reports o Sets up and manages paper and electronic filing systems o Creates, maintains, and enters information into spreadsheets and databases:  (SLMS, DFS Designations, Fed Provider)  Updates SLMS and Fed Provider database as changes are made to enrollments, find replacements for classes, inform Fed providers of changes, track, collect and record certificates/attestations for completed classes (in SLMS) o Creates and maintains SLMS courses and classes for Fed Provider and NAIC:  Maintains records for Fed Provider and NAIC courses  Track, collect and record certificates/attestations for completed classes • Answers telephone; give information to callers, takes messages, and transfers calls to appropriate individuals., • Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Enters visitor information into Building Security system., • Operates office equipment such as printers, scanners, copiers, etc.; and arranges for repairs when equipment malfunctions., • Manage Training Unit correspondence and mail: o Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries o Mails various items including letters, reports, and training materials; and prepares packages and arranges for them to be shipped o Completes forms in accordance with agency procedures  Locates and attaches appropriate files o Makes copies of various documents, places them in proper files, and distributes them to appropriate staff • Manage the Training Unit shared email accounts: o Handles inquiries from staff or forwards them to program managers  Locates and attaches appropriate files to incoming correspondence requiring replies o Files completed inquiries o Schedules and confirms appointments for clients, customers, or supervisors  Creates and Maintains SLMS records for these learning events and provides staff with certificates as needed • Manages Training resources (rooms and equipment): o Manages training rooms and resources, coordinates with Office Services and IT Helpdesk on rooms requests  Communicates with Office Services and IT Helpdesk to ensure that room resources/technology are in working order and submits requests for maintenance/ assistance when necessary • Searches for information using various sources including the internet., • Participates in projects or contributes to committee or teamwork., • Other duties as assigned. Preferred skills/abilities: -Proficiency in various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite and Oracle Peoplesoft) -Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc). Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.

Job Description Young Concert Artists (YCA) seeks an exceptionally organized, intelligent, and resourceful professional to serve as Executive & Board Operations Manager — a high-trust, high-responsibility role at the center of a classical music organization dedicated to discovering and launching the next generation of exceptional classical artists. YCA is a growing organization with significant initiatives underway across Artist Management, Auditions, Concerts, and institutional development. This role directly supports the President and operates at the intersection of executive leadership support, Board governance, and organizational operations. The person in this position will be expected to bring clarity, discipline, and rigorous follow-through to the work of the Office of the President. Reporting to the President, the Executive & Board Operations Manager will strengthen the effectiveness of executive leadership, oversee the structure and execution of Board administration, and help ensure that internal systems support a 16-person team performing at a high level on behalf of artists and audiences. YCA values excellence, professionalism, and thoughtful execution; this role is central to maintaining those standards across the organization. This role requires sound judgment, intellectual agility, and a strong sense of ownership. It is best suited to a professional who thinks quickly, writes clearly, anticipates needs, and takes equal pride in strategic contribution and meticulous execution. The right candidate will be comfortable in high-level discussions and fully accountable for the operational details that sustain an ambitious and mission-driven organization. About Young Concert Artists For 65 years Young Concert Artists has stood at the forefront of discovering and launching the careers of the future leaders of classical music. Founded by Susan Wadsworth in 1961, YCA has invested in its artists by providing them with the tools, opportunities, and infrastructure to take their careers to the highest level. YCA believes that successful modern musicians are more than gifted and highly-trained – they are cultural ambassadors who are well-equipped to bring new reach and relevance to the art form and inspire the widest possible audience. The annual YCA Susan Wadsworth International Auditions draw the most exceptional young musicians from around the world for the chance to join the YCA roster and receive the YCA Jacobs Fellowship. This transformative three-year program propels musicians to new levels of artistic growth, offering a holistic combination of resources including comprehensive artist management, performance opportunities at top venues around the globe, and YCA-presented debut recitals in New York City and Washington, DC. YCA connects its artists to a far-reaching network, opening doors and fostering key relationships that fundamentally change the trajectory of their careers. With a legacy of artistic excellence recognized around the world, YCA alumni include Emanuel Ax, Julia Bullock, Jeremy Denk, Ray Chen, Anne-Marie McDermott, Pinchas Zukerman, Randall Goosby, and many others. YCA operates an extensive annual programmatic portfolio, securing hundreds of performance engagements each year, including concerts, touring, and more than 250 education and community engagement activities. The organization presents public concerts in New York and Washington, DC, produces two annual galas, and maintains a vibrant national and international presence. A dedicated 16-person staff works collaboratively to support artists and sustain an organization committed to excellence, professionalism, and long-term impact. Core Areas of Responsibility I. Executive Leadership Support Provide disciplined, high-level administrative and organizational support to the President, helping ensure clarity, follow-through, and effective use of time. Responsibilities include: • Coordinating the President’s meetings and scheduling logistics, and working in close partnership with him to manage competing demands, and maximize the effective use of time, • Attending select leadership and organizational meetings to track key decisions, summarize action items, and support clear follow-through, • Maintaining organized systems for tracking President’s commitments, deadlines, and ongoing institutional initiatives, • Assisting with executive project management, including assembling timelines, organizing materials, and coordinating next steps for complex initiatives, • Drafting and refining correspondence, internal communications, and structured documents at the direction of the President, • Organizing and maintaining executive files, Board materials, contracts, and other confidential documents Oversee and manage the operational mechanics of YCA’s Board of Directors, Washington Board, and Board committee processes. Responsibilities include: • Managing the annual Board and committee calendar, • Scheduling meetings and coordinating logistics (venues, Zoom, materials distribution), • Preparing draft agendas in collaboration with the President and Chief Development Officer, • Taking detailed meeting notes and producing minutes for review, • Tracking Board action items and governance follow-through, • Monitoring governance cycles, including elections, committee rotations, charter approvals, and required documentation, • Proactively identifying when governance steps require action and proposing solutions, • Communicating persistently and professionally with Board members regarding attendance, materials, and scheduling Ensure operational stability and administrative infrastructure for a 16-person arts organization. Responsibilities include: • Coordinating weekly financial operations with YCA’s Accountant and Bookkeeper, • Depositing checks and supporting payment coordination, • Liaising with building management and external vendors, • Ordering and maintaining office supplies, • Coordinating benefits administration and onboarding logistics, • Serving as primary liaison to external IT support, • Managing software licenses and technology setup for new staff, • Supporting internal meeting scheduling and cross-departmental coordination, • Maintaining document systems and archival organization The ideal candidate will demonstrate: • 5+ years of experience in executive support, nonprofit operations, governance administration, or similarly demanding roles, • Strong organizational judgment and consistent follow-through across multiple priorities, • Clear, professional writing and note-taking ability, • The ability to absorb complex discussions and translate them into concrete next steps, • Sound judgment, discretion, and professionalism in handling confidential information, • Comfort interacting with Board members and senior stakeholders, • Persistence, attention to detail, and pride in execution — from high-level planning to day-to-day operational tasks, • Fluency with Google Workspace, MS Excel, and standard office technology, • Takes ownership of responsibilities and follows through reliably, prioritizing organizational success over personal recognition, • Demonstrates steadiness and professionalism under pressure, • Listens carefully, communicates clearly, and manages competing demands without losing attention to detail, • Is comfortable balancing strategic conversations with practical execution, • Values high standards and professional excellence Compensation & Structure Salary range: $80,000–$90,000, commensurate with experience. This position follows a hybrid schedule, with three days per week in YCA’s Manhattan office (Tues–Thurs) and two remote days (Mon & Fri). Occasional evening and weekend work required around concerts and Board events. YCA offers health, dental, and vision insurance; generous paid time off; and an employer-funded retirement plan. To apply, please submit a resume and a thoughtful cover letter explaining your interest in this role. Powered by JazzHR dmTpx4s83o

Job DescriptionSalary: $150,000 - 175,000 plus discretionary annual bonus About the Role Nardello & Co., a global investigations firm, is seeking an experienced Executive Assistant to support the Executive Chairman. The ideal candidate demonstrates unquestionable integrity, strong communication and collaboration skills, exceptional organization, and the ability to make sound decisions in a fastpaced, dynamic environment. Responsibilities • Manage a broad range of administrative tasks supporting the Executive Chairmans personal and professional activities., • Coordinate complex international and domestic travel, including itineraries, reservations, drivers, and security., • Oversee professional and personal calendars, including family and household commitments., • Research, prioritize, and address sensitive or confidential issues; determine appropriate followup actions., • Manage conflicting priorities and ensure timely, proactive execution of tasks and projects., • Identify opportunities to streamline the Executive Chairmans office operations., • Perform daytoday administrative duties, including lunch orders, deliveries, conference room setup, contacts, and research., • Serve as a point of contact for clients, candidates, and senior staff; schedule calls and meetings., • Collaborate with colleagues across the organization., • Prepare and process travel and corporate expenses., • Maintain and update Outlook and Salesforce contacts. Qualifications Knowledge, Skills & Abilities • Experience managing complex travel arrangements., • Detailoriented, hardworking, and able to thrive in an entrepreneurial environment., • Professional, discreet, collaborative, and highly personable; strong relationshipmanagement skills., • Excellent interpersonal and diplomatic skills., • Produces highquality work with meticulous attention to detail., • Proactive, selfdirected, and able to anticipate needs., • Effective in fastpaced environments with multiple competing priorities., • Understands how to operate an efficient executive office., • Strong command of English; Italian fluency is a plus., • Highly proficient in Microsoft Office; Salesforce and Quickbooks experience preferred. Education & Experience • 10+ years supporting Csuite executives, preferably in professional services., • Bachelors degree preferred. Work Environment • Professional office environment based in New York City., • Requires availability beyond standard business hours., • Must work onsite on anchor days and when the Executive Chairman is in the office. Nardello & Co. offers a competitive pay and benefits package and is an Equal Opportunity Employer. Who We Are: With offices in New York, London, Washington DC, Los Angeles, San Francisco, Hong Kong, and Dubai, Nardello & Co. is a global investigations firm whose experienced professionals handle a broad range of matters including due diligence, anti-corruption and fraud investigations, civil and white collar criminal litigation and arbitration support, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships and independent investigations, and compliance. Nardello & Co. enjoys a reputation as the best kept secret of leading law firms and financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals and family offices, governments, NGOs, sports organizations, and academic institutions who know that managing risk effectively requires choosing the best investigative partner. We believe that excellence starts with having the right people. Our professionals have spent their entire careers building and enhancing their expertise. Our professional team includes former US federal prosecutors, US and international lawyers, former law enforcement personnel and intelligence operatives, licensed investigators, research analysts, former journalists, financial crimes specialists, forensic accountants, and computer forensic experts. Our team is composed of proven performers who think creatively and strategically, adhere to the highest ethical standards, and are committed to excellence.

Job DescriptionMDL Executive Network | Commission-Only (Uncapped) | Remote Reports to: VP, Executive Client Success & Training ABOUT MDL EXECUTIVE NETWORK MDL Executive Network is an Executive Network and Career Consulting firm with a 40-year legacy that advances our clients’ careers by integrating personalized coaching, and career advisory services with unlimited introductions to a nationwide network of thousands of decision makers across virtually every industry. We serve emerging, mid-level and senior level executives & entrepreneurs seeking high-touch, confidential, and results-driven support. With a unique lifetime membership model and a proven methodology, MDL Executive Network is expanding its reach into both B2C and B2B markets. POSITION SUMMARY MDL Executive Network is seeking senior, relationship-driven Directors & Assistant Vice Presidents, Executive Client Success to grow our executive and emerging executive membership business. These are 100% commission-only role designed for entrepreneurial sales leaders who excel at selling high-value, relationship-based professional services offerings to emerging, mid-level and senior level executives & entrepreneurs seeking high-touch, confidential, and results-driven support. This role owns the full lifecycle—from prospecting and closing new members to driving long-term engagement, renewals, and expansion. Key Responsibilities • Sell MDL Executive Network’s memberships and advisory offerings, • Own the full sales cycle: prospecting, discovery, solution design, close, and handoff, • Build trusted relationships with clients on all levels including C-suite, • Partner with internal teams to ensure seamless onboarding and activation, • Manage renewals, retention, upsell, and cross-sell opportunities, • Consistently meet or exceed individual revenue and membership targets, • Maintain accurate pipeline, forecasting, and activity tracking in CRM systems Qualifications • For AVP level consideration: 8+ years of experience in executive-level sales, membership sales, consulting, or professional services • For Director level consideration: 5+ years of experience in membership sales, consulting, or professional services • Proven success closing high-ticket, relationship-based offerings • Strong executive presence and credibility with senior leaders • Highly self-directed with comfort operating in a commission-only structure • Exceptional communication, negotiation, and closing skills Compensation Structure (Commission-Only) This role does not include a base salary or equity. Compensation is entirely commission-based with uncapped earning potential. Illustrative annual earnings (not guaranteed): Director • $80,000–$100,000: Solid performer closing a consistent flow of executive memberships, • $100,000–$160,000+: Top performer with strong referral flow and renewal portfolio Assistant VP • $130,000–$170,000: Solid performer closing a consistent flow of executive memberships, • $170,000–$250,000+: Top performer with strong referral flow and renewal portfolio Commissions are paid as a percentage of membership and advisory revenue sold, with potential recurring commissions on renewals and expansion, as defined in the compensation plan. Why MDL Executive Network • Represent a respected executive advisory and consulting firm, • High-autonomy, high-impact role with direct ownership of revenue, • Entrepreneurial environment with flexibility and independence, • Significant upside for high performers Equal Opportunity Statement MDL Executive Network is an equal opportunity employer and values diversity of thought, background, and experience.

Job Description Residential carpet contractor is searching for a well-organized, detail-oriented individual to provide support the office of the President. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers and senior level executives. Due to the dynamic nature of our executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. College degree is preferred. We are a small but active privately owned company and have been in business for over 134 years in the very demanding and competitive New York City market. We believe that "the only foolish question is the one that is not asked" and strongly encourage our employees to ask appropriate questions in a timely manner to gain understanding. We are seeking someone who is a self-starter, enjoys problem solving and has a "sense of urgency" to complete tasks. This is an excellent opportunity to acquire expert knowledge and enhanced job skills with an established and growing company in a unique and challenging field. We will actively strive every day to develop you and your colleagues for what we believe is a challenging yet supportive business environment. Responsibilities: • Support the President primarily and provide additional support to managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently, • Manage communication with employees by liaising with managers on various projects and tasks, • Provide administrative and office support, such as drafting email correspondence, taking meeting notes, and printing and scanning files, • Maintain professionalism and strict confidentiality with all materials, • Manage professional and personal scheduling for CEO, including mail, emails, phone calls, client management, and other company logistics, • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc., • Interview and hire staff for multiple departments and manage the employee onboarding process, • Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices, • Answer phone calls and emails and direct to the appropriate person or department, or effectively deal with inquiries to the business in general, • Ensure facilities and office equipment are always in good working order., • Create shipping labels and BOL’s as needed, • Create sales orders using Netsuite program, • Contact IT with any issues the President may be facing, • 2 years of experience in an administrative role reposting directly to upper management, • Strong research and analytical skills with an ability to understand and analyze a wide variety of data points., • Excellent written and verbal communication skills, • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects, • Proficiency with office programs and an aptitude for learning new software and systems, • Flexible team player, willing to adapt to changes and unafraid of challenges

Job Description Temp Executive Assistant-Flushing, NY Duration: 3-6 months Schedule: In-office/Monday through Friday/8-5 or 9-6 We are in search of an Executive Assistant for our client, a major developer in Queens, NY. They need someone with experience supporting C-Suite executives. Person should have great leadership skills and attention to detail. Daily tasks would include calendar management and following up on projects/assignments. • Required skills: MS Word, Excel & PowerPoint, • Must be organized and able to work in a fast-paced environment, • Excellent verbal and written communication skills are needed, • Must be able to work In-office, Monday through Friday from 8-5 or 9-6 Company DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description We are a Law Firm that supports families whose children have special needs and are seeking an appropriate education. Our team is passionate about the work we do and seeking a team member who cares. We are looking for an Executive Assistant who has a meticulous attention to detail, combined with the ability to understand issues at hand and work diligently to resolve them in order to support the Firm’s Owner. This role also requires skills to deliver our clients and potential clients the ultimate client service experience and to handle critical attorney support tasks. Doing this job well requires the right combination of empathy, strong written and verbal communication skills, attention to detail, and technical skills. You will play an integral role in creating memorable client experiences and helping the Owner of the Firm grow the business. APPLICATIONS THAT DO NOT COMPLETE SCREENING QUESTIONS OR ATTACH A RESUME WILL NOT BE SEEN OR RECEIVE A RESPONSE. This important position involves critical administrative duties in support of the Firm’s Owner. The Firm is growing quickly, and the Owner needs front-line support to “keep the trains running on time.” The basic duties of the position are: · Scheduling and ensuring Owner’s calendar is up-to-date and organized · Approach tasks with a sense of urgency and strategic thinking to determine next steps · Understanding the important role of being delegated to and being able to delegate to others to complete meaningful, time-sensitive work · Assist in set up of marketing and team events · Backup the Client Services Specialist with intake and client onboarding as needed · Maintain referral database and send information to referral sources as directed · Support the legal team and reception service by helping to direct client calls when clients are unsure who they need to speak to · Communicate to building support about space concerns, conference room needs · Set up for new hires · Pulling reports and data entry as needed · Mail support, preparing cards for clients This is a full-time role, the right candidate will work the Firm's regular office hours due to needs of the role. The role is hybrid, but the ability to in office as needed is critical, usually this will be at least 2x a week but on occasion additional days may be needed (for example, preparing for interns or if the office moves). Please note: · Customer service and administrative experience in an office is required. Legal experience is a plus · You will be working on many tasks and cases concurrently, over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so that we never miss a deadline · You must be comfortable with a computer and common office applications (Microsoft Suite, Outlook email & calendar, cloud storage, etc.). Experience with legal case management software is a plus · You must have excellent spelling and grammar · You must possess strong communication skills · A penchant for accuracy and attention to detail are required to avoid mistakes that can cost our clients (and us) dearly · You MUST be a positive person. If your middle name is “Drama,” you will not be successful here · You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as one on Monday morning at 9:00 a.m. Benefits: · Competitive pay and benefits · Retirement plan (401k) · Health benefits · Generous paid time off Company DescriptionLaw Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.Law Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.

Job Description Nature of Work The Executive Assistant provides administrative support to the Director of Operations and Director of Programs & Planning, facilitating time management by coordinating access to the Directors for both internal and external needs. The position also assists in reporting and invoicing for departments managed by the Director of Programs & Planning (Horticulture, Community Cultivation, Facility Planning) Responsibilities · Manage all aspects of the Directors’ calendars, including setting appointments and organizing meetings. · Screen calls, maintain phone log (field and direct all phone calls for prompt response). · Prepare and review all reimbursements for business related expenses · Coordinate with Finance Department to generate monthly financial reports for departments. · Assist with invoice coding/tracking, cash disbursements and cash receipts to ensure accurate data entry, proper invoicing and timely payments [Horticulture and Community Cultivation Departments] · Assist on special projects, including weekly reports, monthly reporting to Board of Directors [Commercial Property, Horticulture and Community Cultivation Departments] · Draft, prepare and revise documents for public events and presentations · Correspond with vendors, contractors and tenants as needed, including but not limited to composing letters and memos and fielding billing and payment inquiries. · Maintain and update departmental files. · Support to main office staff as necessary. Minimum Qualifications Education and Experience Minimum 3 years’ experience in secretarial and/or administrative assistance. BA preferred. Experience with property management and/or public events preferred but not required. Knowledge, Abilities, and Skills Proficiency and experience in MS Word, Excel, Outlook, and PowerPoint. Must be highly organized and able to work within competing timeframes. Must be able to work independently as well as receive directions from multiple staff. Excellent verbal and written communication skills. Reports to Director of Operations and Director of Programs and Planning Manages None SalaryRange 60K – 70K Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Job Description Prestigious private school is interviewing for an assistant to a senior executive. You will: • Be the gatekeeper for the executive, • Maintain a very bust calendar, • Interact with various school officials, • Prepare and attend various school meetings, • Create correspondence Ideal candidate will have: • Similar experience as an assistant to a senior executive, • Excellent written, verbal skills and organizational skills, • Strong MS Office This position may last for at least several months Company DescriptionPrestigious private school Professional work environment Excellent atmospherePrestigious private school\r\nProfessional work environment\r\nExcellent atmosphere

Job Description Global financial services firm seeking an Executive Assistant for their NYC office. You will assist Partner and 2 other executives. Must be well versed in international travel booking, including multiple time zones; calendar management; and meeting preparation. Handle some personal work as well. Technologically advanced and superb follow-up skills. The right candidate will have high energy, a positive attitude, and be flexible and polished to respond with urgency but remain calm under pressure. • Salary $140K, bonus eligible, • Full benefits, • Hours 9-6, flexible to be available after hours and on weekend as needed, • 4 days in office; 1 day remote Requirements: • 5+ years of experience at the C-Level, financial services background strongly preferred, • Substantial experience in international travel booking, heavy calendar management (including multiple time zones, and IT savvy, • MS Office (Outlook, Excel, Word, PowerPoint), • Professional, supportive, collaborative and team focused to work with other EAs, • Creativity and ability to pivot quickly to address ever-changing priorities

Job Description Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office. Responsibilities • Coordinate complex executive schedules, including meetings, travel arrangements, and logistical planning, • Draft and refine correspondence, presentations, and internal documentation for leadership, • Facilitate communication between internal teams and external contacts, serving as a central coordination point, • Maintain organized digital and physical filing systems for efficient information access, • Assist with research initiatives, operational projects, and other priority tasks that support daily business functions, • Process domestic and international wire transfers in accordance with company procedures, • Record transaction details and maintain basic financial logs for internal tracking, • Input financial information into spreadsheets to support periodic reporting, • Reconcile monthly credit card activity and track invoices, payments, and due dates, • Coordinate with accountants, financial institutions, vendors, and partners while managing sensitive information with discretion Requirements • Previous experience as an Executive Assistant, Administrative Assistant, or similar role preferred, • Familiarity with bookkeeping or accounting concepts is a plus, • Experience with wire transfers or banking platforms is a plus, • Excellent time management, organization, and communication skills, • High attention to detail and accuracy, • Ability to maintain discretion and work with confidential information, • Strong excel skills JobID: 47745 Company DescriptionAbacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Job Description Executive Assistant Renowned investment firm has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionInvestment Advisory / Wealth ManagementInvestment Advisory / Wealth Management