Secretary jobs in Florida - Page 6

Job Description Luxury Senior Living Communities In Kendall, Coral Gables & Homestead Is looking for Unit Secretary Weekends 7:30 AM - 7:00 PM for its Brand New Palace at Weston An Independent, Assisted Living & Memory Care Community 16025 Emerald Estates Dr. Weston, FL 33331 Winner of Gallup's Great Workplace Award The #1 Priority of this position is… To provide clerical assistance to the Nursing Department. Essential Duties & Responsibilities * Audit new admission charts for correctness of Face Sheets information, completeness of initial nursing assessment and personal inventory sheet. * Make and confirm necessary in-house and outside doctor appointments and update family members. * Obtain results of test performed for residents outside the facility (i.e. hospital, urgent care) and send lab reports to assigned physician. * Maintain logs for rental equipment and track radio log. * Order supplies and track inventory. Qualifications * Experience in long-term care setting, preferred. * High school degree or equivalent, preferred. * Basic math skills required. * Must be able to speak, read and write in English. Spanish preferred. * Ability to read and interpret documents, such as medical records, prescriptions, instructions and procedure manuals. The Ideal Candidate * Responsible, always on time, resourceful, very accurate & detail oriented. * Flexible as to work schedule. Must be available to work on weekends, holidays & in emergencies. * Able to apply common-sense understanding to carry out instructions furnished in written, oral or diagram form. * Must be able to work under pressure and multi-task. * Self-motivated with a strong work ethic and the ability to work independently AND as a team member. * Must enjoy teamwork. * Demonstrate excellent verbal communications & interpersonal skills. #ZR Company DescriptionSince 1980, The Palace Group has set the standard for Senior Living... Welcome to The Palace Group of Senior Living Communities. We invite you to visit our beautiful communities in South Florida, and to meet our residents and staff. You'll understand why thousands of families have entrusted the care of their older family members to us. We founded The Palace Group in 1980 as a 21-bed ALF and have grown to multiple, nationally-renowned and award-winning communities and services, serving over 1,500 residents and 1,100 employees. The Palace offers a choice of care levels including Independent Living, Catered Living, Assisted Living, Nursing & Rehabilitation, Home Health Services, Luxury Living for those 55 & Over, and a Continuing Care Retirement Community. Even with our growth and success, The Palace Group remains a privately-owned "labor of love." Along with our sons Zack and Haim, we all live nearby; we frequently dine on-site; we know our residents & families. Our hands-on approach means there's no "corporate red tape" that gets in the way of delivering exceptional service, care and memorable experiences. Helen & Jacob Shaham Founders & OwnersSince 1980, The Palace Group has set the standard for Senior Living...\r\nWelcome to The Palace Group of Senior Living Communities. We invite you to visit our beautiful communities in South Florida, and to meet our residents and staff. You'll understand why thousands of families have entrusted the care of their older family members to us.\r\n\r\nWe founded The Palace Group in 1980 as a 21-bed ALF and have grown to multiple, nationally-renowned and award-winning communities and services, serving over 1,500 residents and 1,100 employees. The Palace offers a choice of care levels including Independent Living, Catered Living, Assisted Living, Nursing & Rehabilitation, Home Health Services, Luxury Living for those 55 & Over, and a Continuing Care Retirement Community.\r\n\r\nEven with our growth and success, The Palace Group remains a privately-owned "labor of love." Along with our sons Zack and Haim, we all live nearby; we frequently dine on-site; we know our residents & families. Our hands-on approach means there's no "corporate red tape" that gets in the way of delivering exceptional service, care and memorable experiences.\r\n\r\nHelen & Jacob Shaham\r\nFounders & Owners

Executive Secretary-Administrative Assistant/h2pLocation: Tallahassee, FL 32301-Onsite Contract/ppPay Rate: $19.Candidate Responsibilities/h3p* Must have 1 year experience working in an administrative assistant in a professional office environment/pp* Must have 1 year experience supporting executive

Job Description Do you have a heart for ministry and a love for children? Do you want your efforts to contribute to a greater purpose of making a difference in the lives of disadvantage youth? Our vision is to develop young men and women who, because of the Florida Sheriffs Youth Ranches, are able to face the future with a sense of direction, ability and hope. Come join our team today! SUMMARY This position involves providing leadership and direction to the Unit Child Care Program which includes responsibility for direct supervision of direct care Staff, the Unit Secretary and other personnel assigned by the Program Director II. The Unit Director works in close contact with other program staff and with personnel from other Youth Ranches programs in order to coordinate, plan and direct the work of the teams in a smooth functioning manner in the best interest of the youth, their families and the agency. The Unit Director is responsible for developing esprit de corps among the youth and staff in a Unit for the benefit of all concerned. The Unit Director is directly responsible to the Program Director II. This position is not eligible for overtime pay. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and responsibilities are the various types of work performed in this position. Other duties and responsibilities may also be assigned. • Develop and hold accountable assigned staff through orientation, discipline, training, and evaluation., • Coordinated and handles communications related to daily schedules, campus activities, work program, and off campus activities by including direct care staff, and guardian and collateral agencies., • Provides leadership and direction to the Unit by being a sound risk manager and assessing, communicating, and teaching group concepts., • Reviews and maintains case records on a regular basis in order to ensure they are up to date and complete. Completes and distributes reports and surveys as applicable to the Unit throughout the year., • Enhance Unit efficiency and effectiveness by regularly reviewing the day to day practices, procedures, and expectations of each staff and cottage with the Unit., • Presents Youth Ranches programs and policies to other agencies and visitors; provides tours during special events and oversees communications regarding donations to youth., • Recruits, screens, and supervises volunteers, in consultation with the Program Director II, in a manner that provides maximum benefit to youth and is in compliance with state laws and licensing criteria., • Keeps Program Director II informed of Unit activities and assumes the duties of the Program Director II in the absence of such and as assigned., • Participates in providing on-call duties for non-business hours., • Reviews case files and interviews and assess potential candidates for the residential youth services program., • Maintains an ongoing individual relationship with each youth assigned to the Unit. Is alert to symptoms of social, behavioral, learning and emotional problems. Works as an integral part of the clinical team as it relates to youth development., • If maintaining a therapeutic caseload, provides individual, group, and family supportive therapy as deemed appropriate in the youth’s individual treatment plan; clearly documents Medicaid billing on a weekly basis for each assigned youth and participates in a minimum of 4 hours of clinical supervision per month with a licensed practitioner to enhance clinical skills development., • Ensure youth’s moral spiritual character development is enhanced through exposure and education in the cottage., • Ensures the procurement and purchasing of items for areas of responsibility in accordance with agency purchasing policy and procedures. A Bachelor’s degree from an accredited university or college in social work or closely related human services field and two years’ experience is required. Preference will be given to qualified candidates with a Master’s degree and two years of group childcare experience. Job Type: Full-Time Pay: $51,000 / Annually Benefits: • Housing included while on duty, • Annual leave and Sick leave, • 11 Paid Holidays, • 401(k) with up to 4% company match, • Medical, Dental, and Vision Insurance, • Company paid Long Term Disability, and Life Insurance 2x annual salary, • Employee Assistance Program, • Eligible for Public Service Student Loan Forgiveness Program Powered by JazzHR zpyTH5at6N

Job Description The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients. Essential Functions and Basic Duties: • Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review., • Review all incoming mail, faxes and emails., • Prepare and send outgoing mail., • Open new files for new matters and new clients, including running conflict searches for new cases., • Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats., • Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone., • Calendar emails, e-file documents, paper mail, hand-delivery and faxes., • Schedule depositions, hearings, mediations and inspections., • Federal, state court and agency filings, including e-filing with attorney approval., • Print and circulate e-filed documents., • Answer attorney calls and take messages; forward calls as appropriate., • Review and release time for attorneys as directed., • Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney., • Assemble binders for depositions and mediations., • Update client case lists to ensure accuracy., • Update trial, mediation and case lists to ensure accuracy., • Prepare attorney expense reports., • Make travel arrangements for attorneys., • Process vendor invoices., • Assist in training of new hires., • Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices., • Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc., • Provide coverage for other assistants while out on PTO., • Complete all other projects/duties as assigned. Qualifications: • High school diploma or equivalent., • Team player., • Creative problem solving., • Ability to work independently with minimal supervision and with flexibility to meet deadlines., • Computer skills., • 3+ years of extensive litigation secretarial/assistant experience. Benefits Include: • Competitive salary, • Paid time off and paid holidays., • Paid parking., • Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m., • Health insurance with firm paid HSA contributions on select plans.., • Dental and vision insurance., • Firm paid Life insurance., • Firm paid short term disability., • Long Term Disability insurance., • Optional Aflac supplemental plans., • Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools., • Access to a company sponsored financial wellness program.

Job Description • Sense of compassion and ability to provide gentle care to all patients, • Excellent verbal communication skills and phone etiquette, • Receive incoming phone calls and schedule appointments; confer with physician and contact patients with instructions when indicated, • Register new/existing patients by verifying their insurance, adding their demographic information in our EHR system and scan in documents, • Prepare patient for exam by taking vital signs (blood pressure, pulse, temperature), height, weight and recording history of condition as reported by the individual, • Assist physician during exams and administer medication under doctor’s direction, • Report to attending physician and perform all tasks according to law and compassionate-care standards, • Sterilize equipment and follow legal and proper protocol for disposal of medical instruments and waste to ensure a healthy environment for patients and employees, • Prepare medical records prior to appointments and ensure all pertinent information, such as lab results and reports, are in the file prior to the physician’s visit, • Stock exam rooms and maintain all records for storage and equipment, such as refrigeration logs, medication supply inventory, oxygen availability, • Check and maintain equipment as scheduled and when breakdowns occur, • Maintain patient confidence by ensuring all privacy paperwork is up-to-date and keeping all details of patient identity and medical history confidential, • Seek continuing education as certification requires and stay updated on new techniques and practices, especially when instructed in different methods by administrative staff, • Communicate with pharmacies, patients and physicians regarding prescription information and refills, • Referral coordination with hospitals and specialists, • Assist parents with applying for benefits with DCF: We are an ACCESS site., • Understanding of injection and phlebotomy procedures, • Organization skills and ability to work within a timed schedule to ensure patient flow, • Understanding of medical and anatomical terminologyCompany DescriptionRozalyn Paschal is dedicated to providing high-quality healthcare to meet the diverse needs of our community. Through the allocation of appropriate services, we are committed to improving the community’s health status by providing a full spectrum of services. This will be achieved by: Providing a caring team of professionals committed to patient/customer satisfaction and continual performance improvement Assuring technologically sophisticated medical care Promoting community health education and disease prevention Working cooperatively with other healthcare providers Operating in an economically prudent manner while assuring full access to all members of the communityRozalyn Paschal is dedicated to providing high-quality healthcare to meet the diverse needs of our community. Through the allocation of appropriate services, we are committed to improving the community’s health status by providing a full spectrum of services. This will be achieved by: \r\n\r\nProviding a caring team of professionals committed to patient/customer satisfaction and continual performance improvement\r\nAssuring technologically sophisticated medical care\r\nPromoting community health education and disease prevention\r\nWorking cooperatively with other healthcare providers\r\nOperating in an economically prudent manner while assuring full access to all members of the community

Job DescriptionSalary: DOE We are seeking an experienced Legal Assistant to become a part of our team! You will provide overall support to attorneys' business needs. Job Duties: * Type up and file basic legal documents and correspondence * Handle communication with clients, witnesses, etc. * Answer and direct phone calls * Assist attorneys in any and all administrative tasks Qualifications: * Previous experience as a Criminal Defense or Civil Legal Assistant/Secretary preferred but not mandatory * Ability to prioritize and multitask * Deadline driven and detail-oriented * Familiarity with legal procedures and protocols, * Satisfactory knowledge of day-to-day operations of a legal office * Excellent secretarial and organizational skills * Ability to juggle multiple activities and work under pressure * Bilingual (English/Spanish) is preferred Job Type: Full-time Benefits: * 401(k) * 401(k) matching * We are seeking an experienced Legal Assistant to become a part of our team! You will provide overall support to attorneys' business needs. Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Location: * Panama City Experience: * Microsoft Office: 2 years (Preferred)

Job DescriptionDescription: Florida Rural Legal Services, Inc. (FRLS) is a non-profit law firm that provides free civil legal aid to eligible individuals, families, and vulnerable communities across 13 Florida counties, as well as to farm workers statewide. Since 1966, FRLS has been dedicated to justice, offering legal services in housing law, family law, consumer protection, public benefits, elder law, disaster relief, education law, and more—at no cost to our clients. FRLS partners with community organizations and pro bono attorneys to provide quality advocacy, outreach, and education aimed at protecting the rights of those in need. For over 50 years, FRLS has been a steadfast advocate for justice. Learn more at . The main purpose of this role is to be responsible for a variety of administrative and clerical tasks. The Legal Secretary will enhance the attorney effectiveness by providing information-management support, file management and occasionally communicating with others on behalf of the attorneys. Meeting clients and other visitors is a primary part of this role. The goal is to sustain efficiency of all office procedures and case management to guarantee reliability and consistency. Essential Functions 1. Share responsibilities of a receptionist when said employee is absent or engaged in other work., 2. Opening files, closing files, general office filing, maintaining advocate and office filing and statistical systems, sorting, and preparing and delivering case folders as required., 3. Proof-reading and correcting letters, briefs, motions, memoranda, and other documents., 4. Transcribing records or judicial or administrative proceedings., 5. Scheduling appointments, making business travel arrangements, and all other arrangements for business meetings in FRLS offices or other places., 6. Transacting routine business, such as banking and post office business, as required. Occasionally, a secretary will deliver or pick up business documents or other material, engage in fact-gathering, and assist at depositions when not unusually burdensome., 7. Gathering information by telephone and otherwise assisting attorneys and paralegals., 8. Maintaining the library, maintaining records, keeping accurate statistics, acting as office or work group timekeeper, and other administrative tasks as they arise., 9. Composing and completing letters, forms, memos, and routine legal documents with proficiency in spelling, punctuation, and grammar., 10. Assisting with on-the-job orientation and training for new staff., 11. Handling mail., 12. Participate in such meetings and training as shall be provided by FRLS., 13. Perform preliminary intake or screening interviews and determining financial eligibility, including completing intake sheets., 14. Scheduling of client appointments, unless otherwise performed by attorneys or paralegals. • 2-5 years legal secretarial experience preferred, • Fluent in English and Spanish or Haitian Creole preferred., • Computer skills utilizing Microsoft Office Suite and ability to learn case management system., • Familiarity with court system, • Type 55 WPM This position operates in a professional work environment. Physical requirements 1. This is a largely sedentary role, however, some lifting of office supplies of up to 20 pounds may be required., 2. Must be able to travel throughout Florida, as needed. Reports 1. No supervisory duties Salary and Benefits The starting salary for this position is $34,000, which is based on a union scale and adjusted upward depending on experience. FRLS offers a very generous benefits package that includes 403(b) with employer-paid contribution; health insurance (medical, dental, and vision) for employees and their dependents; paid leave (up to 5 weeks of PTO, 2 personal days, and 13 holidays). FRLS Legal Secretaries operate in an in-office environment, requiring work in their assigned office five days a week. Clearinghouse Education and Awareness website: HB531 | Florida Agency for Health Care Administration

Job DescriptionDescription: Position Summary We are seeking an experienced Sr. Account Executive responsible for promoting and selling Civix software solutions to new and existing clients. This role focuses on GoElect, GoRegister, and GoEthics software solutions. The Sr. Account Executive will focus on building a pipeline, developing relationships, and driving revenue growth in the Western Region of the US. This includes state-level agencies, election commissions, and City and County government entities to drive the adoption of our market-leading technology that provides transparency and builds public trust in state and local government. Key Responsibilities • Consistently achieve and exceed sales targets., • Build and maintain a healthy sales pipeline for GoElect, GoRegister, and GoEthics products., • Develop and execute a comprehensive territory plan targeting state and local entities., • Build and maintain strong relationships with key decision-makers, including Secretary of State offices, City and County Clerks, and Ethics Commissions., • Manage the full sales cycle — from prospecting, qualification, discovery, demo, to contract negotiation and closing., • Collaborate with internal teams (pre-sales, development, customer success) to align Civix solutions to business outcomes for our customers., • Stay current on the competitive landscape and trends in all three product areas to effectively position Civix solutions., • Keep informed on state election laws, ethics regulations, and compliance standards to position our software effectively., • Represent the company at industry conferences, government meetings, and networking events., • Provide accurate sales forecasts and reporting in CRM (HubSpot)., • Bachelor’s degree in Business, Political Science, Public Administration, or related field (or equivalent experience)., • 7+ years of field sales experience, with at least 3 years in government or public sector technology solutions., • Proven track record of selling software solutions to State and Local government., • Strong understanding of election processes, ethics compliance, and regulatory frameworks., • Excellent verbal and written communication skills., • Able to establish trust with Executive stakeholders., • Strategic thinker who can navigate complex political environments and procurement cycles., • Experience with SaaS solutions in the Public Sector., • Working with channel partners and resellers., • Familiarity with lobbying, campaign finance, business services, and election systems., • Experience with MEDDPICC sales methodology.

Job Description Bowman and Brooke LLP is a national product liability trial boutique law firm of nearly 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. This year, the firm surpassed its 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country. We are actively searching for an experienced Legal Administrative Assistant (Legal Secretary) to join our team in our Lake Mary, Florida office. Our legal administrative assistants play a vital role on our case teams and are respected for their ideas and contributions. The ideal candidate will possess excellent attention to detail and the ability to multi-task. Your confidence and communication skills will help you develop strong professional relationships with our team. Job Responsibilities: As a Legal Administrative Assistant, you will work alongside attorneys and paralegals to ensure our clients receive best-in-class service. Skills: • Prepare legal documents and correspondence, • File documents in state and federal courts, • Prepare binders for attorneys and judges, • Create and save documents and emails to iManage (document management system) in accordance with firm policy, • Experience with obtaining documents from online court directories, • Schedule meetings and other calendar commitments, • Calendaring legal due dates in CompuLaw, • Make travel arrangements and process expense reports, • Process client disbursements, • Organize and maintain case files, • Exceptional organizational skills, • Exceptional computer skills, • Ability to work overtime when the need arises, • Minimum of 5+ years of legal experience required, • Civil Litigation experience required, • Knowledge of Florida Court system required If you are looking for an employer that sees you as an individual and supports work/life balance, you will not want to miss this opportunity! We’re looking forward to reviewing your resume! Visit us on the web to learn more about who we are and what we do: . Equal Opportunity Employer

Job Description Legal Secretary Job Summary We are looking for an exceptional Legal Secretary to streamline the day-to-day functions of our personal injury/probate guardianship law firm. You will be responsible for scheduling meetings and appointments, setting deadline reminders, maintaining case files and inputting data into our system, and providing general administrative and reception support in the office. We also expect you to be familiar with drafting and formatting legal documents and other correspondence. Our ideal candidate is trustworthy, responsible, well-organized, and has previous administrative experience, preferably in a law office. Legal Secretary Duties and Responsibilities • Preparing presuit tasks for personal injury cases such as obtaining medical records and bills, compiling medical bill summaries and drafting demands, • Preparing complaints, discovery pleadings and electronic filing., • Preparing probate/guardianship pleadings and orders., • High school diploma or equivalent; associate degree or vocational training in legal administration, or related field preferred, • 2+ years of administrative experience in the legal field, • Record of ethical conduct and ensuring client confidentiality, • Excellent research, communication, and organizational skills, • Computer literate in Microsoft Office and legal softwareCompany DescriptionThe mission of Gillette Law, P.A. is to provide the highest quality legal services, delivered promptly and with an understanding of the particular needs of each client. For more than two decades, Attorney Charlie J. Gillette, Jr. has helped thousands of clients in Georgia and Florida get compensation for losses sustained as a result of a personal injury or wrongful death. The firm’s record of client advocacy is based on a commitment to equal justice for all. Attorney Gillette and his staff understand the physical, emotional, and financial difficulties that our clients and their families experience after an accident, especially one involving severe injury, disability or death. We strive to make our clients feel as comfortable as possible while ensuring that they are positioned for the best possible outcome in their legal matters. From meticulous attention to detail to courageous confrontation against even the most powerful wrongdoers on your behalf, Gillette Law, P.A. is a Jacksonville injury law firm that has your legal needs covered. Gillette Law, P.A. serves clients in both Florida and Georgia in the following areas of personal injury:The mission of Gillette Law, P.A. is to provide the highest quality legal services, delivered promptly and with an understanding of the particular needs of each client. For more than two decades, Attorney Charlie J. Gillette, Jr. has helped thousands of clients in Georgia and Florida get compensation for losses sustained as a result of a personal injury or wrongful death.\r\n\r\nThe firm’s record of client advocacy is based on a commitment to equal justice for all. Attorney Gillette and his staff understand the physical, emotional, and financial difficulties that our clients and their families experience after an accident, especially one involving severe injury, disability or death. We strive to make our clients feel as comfortable as possible while ensuring that they are positioned for the best possible outcome in their legal matters. From meticulous attention to detail to courageous confrontation against even the most powerful wrongdoers on your behalf, Gillette Law, P.A. is a Jacksonville injury law firm that has your legal needs covered.\r\n\r\nGillette Law, P.A. serves clients in both Florida and Georgia in the following areas of personal injury:

Job Description Department/Location: 110 - Service/NSO Offices “Nationwide” Job Title: Secretary II Reports To: NSO Supervisor/ NAO Supervisor Salary Grade: (Grades are determined based on structure and workflow of the location) ý Secretary II – Grade 7 ($15.66 - $24.38/hour) Type of position: ý Full-time o Part-time Minimum Hours: 40 hrs/week o Exempt ý Non-Exempt Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Secretaries provide routine administrative and secretarial support to National Service Officers including reception activities, correspondence, reports, and records maintenance. May perform duties of a sensitive and confidential nature. Essential Functions: • Operate personal computer to access the internet, e-mail, electronic calendars and other office support software, • Type correspondence and reports using personal computer, • Locate and compile information, written correspondence, reports and tables/charts using knowledge of scientific, medical, legal or other technical terms, • Establish and maintain office/clientele files, • Answer telephone, screen callers, relay messages, greet visitors and answer general veterans’ benefits questions, • Open, sort and screen mail, • Handle membership payments, • Pick up and deliver materials as required, • Operate office equipment such as photocopier and facsimile machine, • High school diploma (or equivalent), • Understanding of modern office procedures and methods including telephone communications, office systems and keeping record, • Must have good communication skills. Professionally and diplomatically, communicate with people inside/outside the organization. This communication of information can be exchanged in person, in writing, or by telephone, facsimile or e-mail, • Experience with Microsoft Office Suite (proficient level skills preferred), • Able to type 50 words per minute or more accurately, • Physical Demands: Job requires sitting up to eight hours a day and standing up to two to four hours a day. Body movement primarily in hand and arm functions associated with normal office activities. Hand and eye coordination, and hand dexterity is required for handwriting and keyboarding over prolonged periods of time. Requires occasional lifting and/or carrying of no more than 25 pounds, and bending, squatting, pushing and pulling., • Work Environment: The noise level in the work environment is usually minimal.

Job Description SECRETARY JOB IDENTIFICATION INFORMATION Department: Compassion Operations JOB SUMMARY As a Secretary providing first impressions and administrative support at HQ, you will play a crucial role in ensuring the smooth operation of the respective buildings on campus. Your primary responsibility will be to provide efficient and effective administrative assistance to the centers' management and staff. You will be the first point of contact for visitors and clients, representing the centers with professionalism and a welcoming demeanor. Organizational and communication skills will be essential in managing administrative tasks and maintaining a positive work environment. ESSENTIAL DUTIES AND FUNCTIONS Front Desk Operations: • Greet visitors, clients, volunteers, donors, and partners with a warm and friendly attitude, ensuring their needs are addressed promptly., • Create a welcoming and hospitable environment by maintaining tidy and organized common areas including the front desks and lobbies, conference rooms, restrooms, break rooms, and workrooms., • Order restocks of office supplies and snacks for staff within budget allocations., • Coordinate appointments, meetings, and client shopping appointments for the center’s staff and clients., • Manage calendars, ensuring accuracy and efficient use of time., • Coordinate back-up schedule for front desk coverage as needed., • Maintain accurate records, databases, and filing systems for GIK, volunteer hours and resource distribution, subject to change., • Handle sensitive and confidential information with the utmost discretion., • Arrange meetings, conferences, and workshops, including booking meeting rooms and printing materials., • Schedule client’s shopping appointments, organize emergency boxes, count minimal diapers, and assist in family market as needed, upon Supervisor’s request., • Support the logistics of campus tours., • Review the organization’s Bookings system at least once daily to confirm accuracy and completeness of scheduled tours, room use, and client appointments, ensuring seamless coordination and hospitality for all staff and visitors., • Have at minimum a high school diploma or a GED; additional certification or training in office administration is a plus., • Proficient in Microsoft Office, specifically Word, Excel, and Outlook. Willingness to learn Raiser’s Edge database program & Microsoft Bookings., • Strong organizational and time management skills., • Ability to handle multiple tasks with accuracy and attention to detail., • Familiarity and/or willingness to learn office equipment (printers, fax machines, copiers, etc.) PREFERRED EXPERIENCE AND QUALIFICATIONS • Proven experience as a secretary or administrative assistant, preferably in a similar setting COMPETENCIES • Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called., • Professional and friendly demeanor, with a strong customer service orientation., • Strong organizational and time management abilities, with attention to detail., • Willingness to learn and adapt to new situations and problem solve., • Demonstrate excellent verbal and written communication skills., • Proficient in using office software (e.g., Microsoft Office Suite, email, calendars)., • Ability to maintain confidentiality and handle sensitive information with discretion., • Empathy and ability to work with people from disadvantaged, marginalized, or socially excluded backgrounds., • Ability to work independently or collaboratively with other team members., • Availability to work flexible hours based on needs of the position. SPIRITUAL QUALIFICATIONS • It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith., • Have had a personal conversion experience with Jesus Christ and been scripturally baptized., • Possess a sense of commitment to ministry through vocation., • Hold a sincere desire to seek God and His kingdom., • Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation., • Be a member of a New Testament, evangelical Church in the local community and attend regularly., • Engage in witness activities as a normal part of life. PHYSICAL DEMANDS These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision. This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. Ability to lift up to 30 pounds (boxes, documents, and equipment). WORK ENVIRONMENT The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. Job functions are performed in a normal office environment. DISCLAIMER This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. CLEARINGHOUSE In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website:

Job Description BM SANTALO is looking for an administrative assistant to join our team in our 2822 John Moore brandon fl 33511 office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Liaise with visitors - Act as point person for office guests., • Communicate policies and procedures - Alert employees of new processes, rules and regulations., • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About BM SANTALO: BM SANTALO is a refer company organization dedicated to Real State . Our employees enjoy a work culture that promotes our services. Powered by JazzHR 7E2uvvNe14

Job Description What you’ll be doing: We are looking for a responsible part-time Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities. A day in your life might include… • Answer and direct phone calls, • Organize and schedule appointments, • Write and distribute email, correspondence memos, letters, faxes, scanning and forms, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • A smile and positive attitude!, • A welcome collaboration! Teamwork makes the dream work & at El Car Wash we depend heavily on our team to work together. Being a true Team player is a must!, • The ability to work four hours a day Monday through Friday, • Proven experience as an Administrative Assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task Founded in 2011 and proudly headquartered in Miami, El Car Wash is Florida’s #1 express car wash and we’re just getting started. At EL, we’re not just washing cars. We’re transforming the car wash experience. With state-of-the-art technology, eco-friendly practices, and an unmatched customer experience, El Car Wash is setting a whole new standard. Our unlimited wash programs, customer-first amenities, and innovative services make us a destination, not just a stop. At El Car Wash, our people drive our success. We’re passionate about creating a fantastic work environment, empowering neurodivergent individuals, supporting our Veterans, and giving back to the communities we call home. From partnerships with the Florida Panthers and Detroit Lions, to collaborations with Baptist Health, AdventHealth, and Zoo Miami, we’re committed to making a difference- both on and off the road. Join a team that's fast-growing, community-driven, and committed to excellence. Your career is about to shine! El Car Wash is an equal opportunity employer

Job Description JOB SUMMARY: The Benefits Compliance Administrator is responsible for ensuring the organization’s employee benefit programs comply with all applicable federal, state, and local laws and regulations. This role serves as the subject‑matter expert on benefits compliance, providing oversight, guidance, and risk mitigation across health and welfare, retirement, leave, and well‑being programs. The position partners closely with Legal, HR, Payroll, Finance, vendors, and external advisors to maintain a strong compliance posture and support business objectives. This position requires a high level of confidentiality when working with sensitive personnel matters. Assures compliance with all Bank policies and procedures, as well as all applicable state and federal banking regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Responsible for all Compliance-related filings for the division. Ensure ongoing compliance with benefit‑related laws and regulations, including but not limited to:, • ERISA, • ACA, • HIPAA, • COBRA, • CAFETERIA PLAN (IRC Section 125), • FMLA, ADA, USERRA (as applicable to benefits), • State and local mandates, • Independently monitor, interpret, and assess legislative and regulatory changes impacting benefit programs and advise leadership on organizational impact, risk, and required actions., • Design, implement, and maintain benefits compliance controls, internal audits, and monitoring processes to proactively identify and mitigate regulatory and fiduciary risk., • Oversee associate leave of absence matters including FMLA., • Implements recordkeeping and processes to streamline the process., • Ensure proper communication channels exist between Prudential, Payroll, Associate’s HRBP and Manager., • Works with Benefit Administrator I and payroll to ensure continuation of benefits and collection of premiums., • Oversee the creation, maintenance, and accuracy of:, • Summary Plan Descriptions (SPDs), • Plan documents, • Summary of Benefits and Coverage (SBCs), • Employee communications related to compliance. Coordinates with the Sr. Benefits Administrator responsible for internal communications to ensure notices are timely distributed and posted accordingly., • Manage required regulatory filings and disclosures, including:, • Form 5500 filings and audits, • ACA reporting (Forms 1094/1095), • Nondiscrimination testing, • Provide compliance guidance and oversight related to ADA accommodation, advising management and HR partners on regulatory requirements and risk considerations., • Support a variety of 401k matters, • 401k census, • Ensure auto-escalation is completed annually, • Semi-annual force out process, • May participate in other 401k related annual tasks and responsibilities, • Serve as secretary for 401k Committee, • Assist with annual 401k audit, • Provides administrative support for M&A related activities., • Supports the Benefits inbox by resolving benefit-related issues and responding to inquiries related to key responsibilities (leaves of absence, FMLA, 401k, workers comp). To ensure a positive associate experience, it will be expected that all emails receive a response within 48 hours of receipt – resolution is not expected within that time frame)., • Promotes Associate involvement and is actively involved in engaging participation in SWELL wellness initiatives., • May be required to travel on occasion to other locations for corporate events, meetings and/or other matters., • Assumes the responsibilities for special projects as needed., • Bachelor's degree from four-year college degree in business or Human Resources Management, or related education in the benefits administration field, or applicable experience, • 5+ years of experience administering and governing complex benefit programs; including: health, dental, life, welfare, retirement, 401K, and disability., • 5+ years of experience working with benefit plans governed by tax code and ERISA regulations, • CEBS or similar certification preferred Knowledge and experience working with integrated HRIS systems, and ability to leverage systems applications to meet user needs

Job Description Position Summary: Demonstrates excellent customer service attitude while assisting the Nurse managers and other nursing staff in coordinating the administrative activities and patient care delivery on the nursing units. Responsible for ensuring a professional atmosphere in the nursing unit. Demonstrates good public relations skills during interaction with physicians, patients, visitors, and other hospital staff. Greets, directs, and gives non-professional factual information to patients and personnel from other departments. Critical to success of patient and physician satisfaction. Qualifications/Requirements Education High School Diploma or equivalent. Required licensures/certifications AHA Heart Saver (BLS) Skills and Abilities Must be able to change priorities and appropriately while maintaining professional demeanor, especially during emergencies and/or stressful situation. Good oral and written communication skills in the English language. Medical terminology. Experience Previous experience as a unit secretary in a hospital or physician office preferred or satisfactory completion of unit secretary training program.

Job Description Boca Raton Insurance Defense Law Firm is seeking qualified candidates to fill the position of full-time in office Legal Assistant/Legal Secretary. The law firm offers a competitive salary that is dependent on experience and we offer excellent benefits. This is an in-person job where the employee works in our Boca Raton, FL office. Job Responsibilities: • Transcription of dictation (must be proficient typist), • Scheduling for attorneys, depositions, hearings, meetings, etc., • E-service filings, • Answering phones/Taking messages, • Monitoring attorney's emails and e-filings, • Communicating with clients, • Minimum 3 years of experience working as a legal assistant/legal secretary, • Strong work ethic, • Punctual and Reliable, • Organizational skills, • Typing proficiency - 45-60 WPM, • Bilingual in Spanish a plus, but not a requirement for the jobCompany DescriptionInsurance defense law firm located in Boca Raton, FL focused on providing personal, quality, and top service to all clients we serve. The law firm has earned a great reputation in the legal community and continues to strive to obtain the best results possible for its clients. Friendly staff and great work atmosphere.Insurance defense law firm located in Boca Raton, FL focused on providing personal, quality, and top service to all clients we serve. The law firm has earned a great reputation in the legal community and continues to strive to obtain the best results possible for its clients. Friendly staff and great work atmosphere.

Job Description Department: Fire Rescue Reports to: Chief/Chief Deputy Pay Grade/Salary Range: 104 - $36,479.08 - $58,366.53 ($17.54 - $28.06 hourly) Posting Expires:May 18, 2026GENERAL DESCRIPTION: A skilled position assisting the Chief and Chief Deputy; responsible for clerical tasks including, computer skills, answering phone calls and assisting visitors. ESSENTIAL JOB FUNCTIONS: The following statements describe the principal functions of the job and its scope of responsibility but should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned. • Prepares forms independently and composes letters for supervisor's signature., • Follows up to ensure timely action/results., • Sets up and maintains files to include letters and related material in an acceptable manner., • Assembles information for supervisor's use., • Keeps department appointment calendar and schedules appointments and meetings., • Receives and screens callers., • Answers inquiries or refers callers to appropriate personnel., • Assists in drafting, proof-reading and processing reports, letters and other documents., • Processes requisitions and credit card purchases for Fire Rescue Department., • Composes and distributes routine correspondence., • Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization., • Consistently follows Board policies and procedures., • Responds productively to change and performs all other related tasks as directed. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of Fire Rescue activities, including policies and procedures. • Knowledge of office techniques, business arithmetic, and business English including composition, spelling and punctuation., • Skill in the use of office equipment, word processing programs, computers, etc. with the ability to learn new programs as needed., • Ability to prepare documents and independently compose letters and memorandum., • Ability to make decisions in accordance with the rules, regulations and policies of the department., • Skill in effective communications and in all facets of customer service. THE HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS Does not Discriminate on the basis of age, race, sex, religious belief, color, national origin, disability/handicap, gender, gender identity, sexual orientation, genetics or any other legally protected group/class. We are proud to be a drug free workplace. Screening tests for illegal drug use may be required as a condition of employment Powered by JazzHR p9y2x5hjaS

Job DescriptionDepartment: Emergency Room Schedule/Status: 7:00pm-7:00am: Full Time Standard Hours/Week: 36 General Description: Under the general supervision of the Nurse Manager/Director or Clinical Coordinator. Responsible for transcribing physician orders by computer entry, and recording on the medical record. Prepares and compiles patients medical records, and acts as the nursing station receptionist, answering the phone, and responding to patients and visitor requests. Responsible for observing cardiac monitors for arrhythmias. Has access to the locked Clean Utility/Meds/Nourishment rooms to complete transcription of orders and access to patient care items. Key Responsibilities: • Observes telemetry monitors and notifies the RN of arrhythmias, maintains monitor log and records ECG strips for documentation., • Transcribes orders through computer entry of diagnostic tests, consults, demographic and Kardex information., • Responds as a receptionist to patient, staff, physician, and visitors and other departments. Relays messages and coordinates information exchanges demonstrating telephone etiquette and interpersonal communication skills., • Updates patient demographics, records vital signs, prints Pharmacy Profile, prints worksheets and reports, obtains Lab results, as requested., • Files reports, maintains the patient record, assembles and copies records and other necessary paperwork for transfers to other units or outside facilities., • Maintains cleanliness and neatness of the secretarial area and terminals in the Nursing Station., • Orders supplies on a weekly basis, as directed, maintain unit inventory of chart and office supplies., • Assembles and maintains a supply of chart admission paperwork for future admissions., • Participates in Quality Monitoring/Performance Improvement., • Performs similar or related duties as assigned., • Knows fire, disaster and safety procedures and regulations as it pertains to the work area.Requirements: Formal Education: • High School Diploma or equivalent required.Work Experience:, • No experience required.Required Licenses, Certifications, Registrations:, • Unit Secretary Certification preferred, • Annual Accrual of 152 Personal Leave Bank (PLB) Hours, • Health, Dental and Vision Insurance, • 403(b) Retirement Program, • Tuition Reimbursement/Educational Assistance, • EAP, Flex Spending, Accident, Critical and Other Applicable Benefits

Job Description Overview Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation. Who We Are: GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. Why Work for GEO: • We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things., • Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful. Responsibilities We need someone who can juggle multiple tasks and demonstrate leadership to: • Manage office operations and maintain an efficient workflow., • Perform advanced clerical and administrative duties (may take and transcribe dictation)., • Write general correspondence based on your knowledge and/or instructions., • Take care of appointments, callers, and mail (according to urgency)., • Coordinate travel arrangements., • Collaborate with clerical staff (may act as a leader)., • Keep positive working relations with coworkers, officials, and the public., • You may also help with human resources duties, such as disseminating corporate and facility policies and procedures as well as clerical tasks related to employee performance, status changes, or benefits enrollment. Qualifications Minimum Requirements: • High school diploma or equivalent certification required., • Minimum of five (5) years experience in a responsible administrative secretarial position or related field. Appropriate accreditation and/or certification in related field may supplement work experience requirement., • Proficient with general PC application software products (Microsoft Office suite)., • Ability to exercise initiative, judgment, and knowledge in the performance of complex, confidential, and sometimes difficult duties., • Frequently bend, stoop, and reach above shoulder level.

Job DescriptionBenefits: • Dental insurance, • Health insurance Responsibilities will include: • Preparing Pleadings/Orders, • E-filing with State and Federal Courts, • Typing and Dictation Transcription, • Managing Court Schedule, • Scheduling Client Appointments, • Managing Client Emails and Texts, • Answering Phones, • Filing and Other Clerical Duties, • Knowledge of Zoom, Dropbox, and Adobe is a plus The position is full time, in person, and offers benefits.

Job Description HR-Front Desk Secretary Full Job Description The Front Desk Secretary will often be the first point of contact for our Residents, guests, and vendors and will need to be hospitality driven with top notch customer service skills. This role will act in accordance with Victoria Nursing & Rehab. Center's mission to provide best-in-class service. DUTIES AND RESPONSIBILITIES: • Screen all visitors, vendors, etc. prior to visitation before allowing them to go up and permit access to only authorized visitors., • Create an environment that assures consistent Resident and guest satisfaction., • Maintain a calm and pleasant personality in all types of situations and create great customer service outcomes., • Interact with visitors, residents, & employees with tact and courtesy., • Adhere to standard operation procedures covering all aspects of the facility’s operations., • Report to Human Resources Director, on all operational matters concerning the HR-Front Desk department., • Anticipate Resident and guest need and learn their preferences., • Strong verbal and written communication skills (both in English and Spanish), • Phone Etiquette, • Computer skills and Knowledge of Microsoft applications, • Ensuring brand standards are met with the objective of meeting or exceeding Resident expectations, communicating follow-up actions to the team as necessary., • Make decisions in line with brand mission, values, and guiding principles., • Must have an eye for detail recognizing opportunities to provide a good customer service experience., • High school or equivalent (Required) The HR-Front Desk Attendant must have developed reasoning abilities to the point of being able to: • Apply common sense understanding to carry out instructions furnished in written, or oral, form. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job: The employee is required to stand, walk, handle, reach with hands and arms, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work effectively in a stressful environment, communicate well with others, effectively deal with residents, and accept constructive criticism from upper management. Must be able to change activity frequently and cope with interruptions. Job Type: Full-time Requirements: • Fluency in English and Spanish (Required), • High school or equivalent (Required), • Customer service: 1 year (Preferred), • Front Desk: 1 years (Preferred), • 8-hour shifts, • Day shift, • Holidays, • Overtime

Job DescriptionSchool Secretary - Holy Cross Lutheran School Position Title: School Secretary / Front Desk Location: Holy Cross Lutheran School, North Miami, FL Employment Type: Full-Time Position Overview: We are seeking a friendly, organized, and professional individual to serve as the first point of contact for our school community. The School Secretary plays a vital role in supporting daily operations while reflecting the values and mission of our Christian school. Key Responsibilities: * Greet and assist students, parents, and visitors in a warm, welcoming, and polite manner * Maintain professional phone etiquette at all times * Answer and direct phone calls and emails * Maintain up-to-date student records and office files (including excused notes) * Assist with attendance tracking and reporting * Support administrators and teachers with clerical tasks * Manage front desk operations and ensure school security procedures are followed * Coordinate communication between staff, parents, and leadership * Perform general office duties (copying, filing, data entry, etc.) * Ability to function effectively in a fast-paced and occasionally high-stress environment * Assist with school-wide communications including; texts, emails, and website updates Qualifications: * High school diploma required; additional education preferred * Previous office or school experience is a plus * Strong communication and organizational skills * Proficiency in basic computer programs (Google Workspace, Microsoft Office, and Canva) * Ability to multitask and maintain confidentiality * Friendly, patient, and professional demeanor Faith Requirement: * Must support and uphold the Christian values and mission of the school * A personal commitment to the Christian faith is preferred Work Schedule: Monday–Friday, 7:45 AM – 4:00 PM Compensation: Compensation and benefits (including health insurance) to be discussed Highly Preferred: * Bilingual (Spanish or Haitian Creole) preferred

Job Description:\n\n TITLE: Staff Nurse — Emergency Department (See Qualifications) DEPARTMENT: Emergency Department REPORTS TO: Emergency Department Nursing Director, Chief Nursing Officer SUPERVISORS: Chief Nursing Officer, ED Director, ED Assistant Director, Nursing Supervisors SUPERVISES: CNA, Unit Secretary, ED Techs WAGE & HOUR DESCRIPTION: Non-Exempt VERSION: July 2025 POSITION PURPOSE To coordinate the total nursing care for patients of the Emergency Department in a safe, cost-effective manner consistent with established standards and current hospital policies and procedures. Act as a liaison to facilitate patient care between patients, family members, providers, and other relevant persons.MINIMUM QUALIFICATIONS Staff Nurse Currently licensed as a professional Registered Nurse in the State of Florida or Multi-State Compact Licensed.Demonstrated proficiency in all areas of patient care pertaining to patient population.BLS, ACLS, and PALS certifications required. Newly graduated registered nurses or new nurse to emergency department setting must obtain ACLS and PALS certification within the first 90 days of employment or assignment to the unit. Certifications are only accepted from The American Heart Association.Graduate from an accredited school of nursing with a Registered Nurse degree.High School Graduate or GED equivalent from a Florida Department of Education accredited program. Strong customer service skills and ability to multi-task while working in a high-volume work environment..Able to work effectively with team members, supervisors, providers, patients and their families to accomplish team goals.Ability to plan, organize and perform job associated tasks to completion. Willing to adjust personal schedule to accommodate patient needs.Demonstrated knowledge of computers and proficiency in the use of an electronic health record system, CPSl/Evident preferred. Knowledge of web-based programs and Microsoft Office suite of products including Outlook, Word and Excel preferred.LANGUAGE SKILLS Ability to read and communicate effectively in English.Ability to speak a relevant second language preferred. 3. Strong written and verbal skills with the ability to communicate effectively with customers, hospital staff, medical staff and others as required by position. Ability to identify and implement appropriate patient communication strategies and overcome accessibility barriers, as required.Ability to use language line or seek a certified interpreter for assistance. LIMITATIONS/HAZARDS General work area chemicals as listed on the departmental chemical inventory.May be exposed to chemical toxins during medication administration and radioactive materials during imaging procedures.OSHA Category I exposure to infectious diseases and blood and body fluids.May be exposed to combative, agitated or violent patients.Occasionally subjected to extended or irregular hours Occasional pressure due to unpredictable situations, emergency or crisis situations, or due to multiple calls and inquiries.PHYSICAL REQUIREMENTS Essential Technical/Motor Skills: Physical ability for: Extensive; walking and standing;Extensive; lifting, reaching, pushing, pulling; up to forty (40) pounds;Moderate period of sitting in office environment in the nurses' station or at the bedside;Moderate use of Precise Motor Function (Or Fine Manipulation)Adequate; tactile (touch) sensation, hearing, seeing and speaking. Vision Requirements: Far AcuityNear acuityColor vision — ability to distinguish and identify different colors in order to read medical equipment Required Protective Requirements: Eye Protection, Face Protection, MaskMedical Gown, Lab Coat or ApronSterile Medical Gloves, Utility Gloves Interpersonal Skills: Works with empathy, compassion and professional interaction collaboratively and independently with all below: Community;Inter Departmental Personnel;Intra Departmental Personnel;Professional Staff;Administrative Staff;Patient, Patient friends and family. Essential Mental Abilities: Problem solving;Reasoning;Independent judgment;Organizational skills;Able to perform competently under stress;Able to perform competently under time constraints;Numeric and alphabetical acuity of recognition;Able to read technical information and references on equipment and billing codes. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care. AGE APPROPRIATE STATEMENT Position is required to have competence to assess, treat and/or care for the age groups indicated by check marks. Legend: Birth - 1 Year = Neonatal/lnfant x 1 11 Years = Child/Pediatric x 12 - 17 Years = Adolescent x 18 - 64 Years = Adult x 65 Years and over = Geriatric x N/A No responsibility to assess, treat or care for patients. POSITION ACCOUNTABILITIES (Criteria indicated on Performance Evaluation) 1. JOB PERFORMANCE: IA RN Core Competencies: 1.1A Formulates appropriate nursing diagnosis and establishes patient outcomes in a plan of care. 1.2A Accepts assignments based on competency, and participates in committee/project work as requested by Director. 1.3A Assesses patient teaching needs and participates in teaching opportunities with patients and other significant individuals as indicated. 1.4A Consistently modifies nursing care as required by changing patient needs as determined by evaluation of care administered and continued patient assessment. 1.5A Performs technical aspects of care according to established policies and procedures; utilizes proper techniques and adopts technique to the individual needs of the patient. 1.6A Documents and communicates patient responses and effectiveness of nursing intervention in the patient's medical record according to established procedures as outlined in the nursing policy and procedure manual. 1.7A Prepares and administers medications with knowledge of action, mode, side effects, and contraindications. 1.8A Transcribes, receives, and interprets provider orders for assigned patient. Carefully documents all patient related information in medical record. 1.9A Coordinates effectively all patient care activity involving other departments, including admissions, transfers and discharges to promote an effective flow pattern. 1.10A Strictly follows the principles of asepsis and infection control and maintains a clean and safe environment. 1.11A Provides for patient safety through utilization of proper equipment and use of preventative measures (i.e. fall protocol/side rails, restraints, etc.) 1.12A Demonstrates an ability to respond and provide direction in changing workload and during crisis and emergent situations. 1.13A Consistently demonstrates an awareness of patient rights and functions as the patient's advocate. 1.14A Will perform waive testing as appropriate. 1.15A Demonstrates flexibility in adjusting work schedule in order to cover for increases in workload and staff shortages due to census, illness, or staffing needs to cover for vacancies and/or leave of current staff.1B Unit Specific Competencies - Emergency Department 1.1B Demonstrates competency in clinical skills related to the Emergency Department. 1.2B Demonstrates knowledge, location, care, and operation of all Emergency Department equipment. In-service records reflect training in any new or updated equipment. 1.3B Uses appropriate assessment skills in judging the patient needs for psychological, social, and emotional support as part of the emergency care given. 1.4B Ensures that patient is properly identified by following established policy before care is performed. 1.5B Assures discharge instructions are given to patients, and, if needed, utilizes available resources to provide for the continuum of care. 1.6B Demonstrates understanding of legal issues in the Emergency Department: (i.e. child abuse, rape, blood alcohol, gunshot wound, medical examiner, Baker Act, Marchman Act, human trafficking and elder abuse). 1.7B Performs patient care and communications within the guidelines of the Relationship and Results Oriented Healthcare Model utilizing the recommended bundles of best practice. 1.8B Communicates and completes handoff documentation for effective handoff of patients care (SBAR) for admission or transfer to another health care facility. 1.9B Follow ENA Guidelines for clinical, competency, staffing, and care of the patient. 1.10B As a core member of the "Stroke Alert Team", maintains up to date stroke education at a minimum of four (4) hours annually. 1.11B Completes annual certification of the NIH Stroke Scale offered through HRMC electronic education system as assigned. 1.12B Participates as a core member of the STEMI Alert Team in the Emergency Department. 1.13B Performs B.E.F.A.S.T. (Balance, Eyes, Face, Arms, Speech, Time) Assessments on patients presenting with Stroke-like symptoms. 1.14B Demonstrates proficiency in the STEMI Alert Process, Chest Pain Protocols, NSTEMI Protocols. 1.15B Ability to set up and perform telemedicine consults for Neurology & Cardiology COMPLIANCE/FINANCIAL:Supports HRMC's Mission Statement and follows the Medical Centeds Compliance Program and Ethical Standards of Conduct.Supports Departmental Policies related to compliance and completes documentation in observance of regulatory standards.Attends training and in services concerning all aspects of assigned duties. Responsibilities to include, but not limited to, federal and state statutes, regulations and guidelines.Reports any incidences of suspected fraud, waste or abuse violations to the Compliance Officer.Utilizes PTO/DTO system appropriately.Maintains adequate supplies on the unit and ensures that all patient charges are properly recorded.COMMUNICATION/INTERPERSONAL SKILLS:Acts as a liaison between patients, providers, nursing and other departments to facilitate a collaborative practice in the provision of quality patient care.Investigates specific problems objectively, timely, and completely before making judgments or decisions. Utilizes available resources as appropriate.Demonstrates knowledge of nursing and administrative hierarchical structure and chain of command. Follows proper lines of communication.Creates and maintains, by example, an open positive work environment by utilizing effective human relations and communications skills. Provides input into decisions affecting nursing practice.Participates in preparation of reports for Nursing Administration and Risk Management as indicated.Notifies provider(s) of pertinent observations, reactions, incidents, and abnormal diagnostic tests as required. Provides input into decisions affecting nursing practice through participation in nursing committees or department meetings. AGE SPECIFIC COMPETENCY This staff member must be able to demonstrate the knowledge and skill necessary to provide care, based on physical, psychosocial, educational and safety related criteria, appropriate to the age of the patients served in his/her assigned service area. The skills and knowledge needed to provide such care may be gained through education, training, and/or experience. QUALITY IMPROVEMENT:Actively participates in committees for improvement of nursing care.Assists with data collection to facilitate process improvement. Specifically participates in the collection of ACS and Heart Ready data in order to improve processes and patient outcomes.Participates in a just culture that holds organizations accountable for the systems they design and for how they respond to staff behaviors fairly and justly.Follows the National Patient Safety Goals.Follows HRMC Patient Safety Initiatives. Page Break PROFESSIONAL DEVELOPMENT:Attends relevant educational offerings to maintain an up-to-date knowledge of nursing trends and new developments and shares information with peers and other staff members.Demonstrates an ability to plan, supervise and instruct subordinates as a professional role model (preceptor).Demonstrates a thorough knowledge of safety policies and procedures.Annual in-service updates as required by hospital policy are completed.CUSTOMER SERVICEIPATIENT EXPERIENCE: Understands the employee role in customer service expectation and the Hospital Code of Conduct and holds self and other associates accountableParticipates in daily rounds in department to ensure issues are addressed in areas that impact staff satisfaction and the patient experience.Takes proactive steps to be knowledgeable of customer service scores/HCAHPS.Is a customer service advocate by using appropriate professional and ethical behavior when relating to patients/families/visitors and co-workers.Delivers care or delivery of service in a non-judgmental and non-discriminatory manner that is sensitive to client diversity.Uses appropriate professional and ethical behavior when relating to other customers, Including, but not limited to, physicians, other medical facilities/providers, vendors, etc. Uses the principles of AIDET to exceed customer expectation at every encounter with all customers. — This job description should not be construed as an exhaustive list of duties and responsibilities to be performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of the Hospital or Department Management to assign, direct or control the work of employees under his/her supervision. Job descriptions may be revised at any time and may not remain static during the course of employment.7P-7A, 36 hours per week

Job DescriptionDepartment: Administration Schedule/Status: 8am-500pm; Full Time Standard Hours/Week: 40 General Description: The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong interpersonal and organizational skills and proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice and philosophies of Parrish Healthcare. Key Responsibilities • Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries., • Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time., • Maintains all communications for the Executive and related functional areas including written correspondence and telephone contacts., • Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness., • Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports., • Assists the assigned Executive(s) and department with developing presentations, reports, memos, letters, correspondence., • Assists with managing project assignments as needed., • Makes travel arrangements for executive., • Manage contracts for executives functional area(s) of responsibility., • Responsible for the preparation of reports as directed, • May be required to provide lunch and /or shift coverage for the front desk., • Responsible for confidential and time sensitive information., • Performs other duties as assigned., • High School/GED required. AA or Vocational degree preferred.Work Experience, • Professional Administrative Assistant Certification a plus

Job DescriptionBenefits: • Competitive salary Key Responsibilities Leasing and Contracts • Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence, • Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation, • Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines, • Coordinate execution of agreements and maintain proper documentation records, • Prepare summaries and abstracts of lease terms, • Liaise with tenants, brokers, external counsel, and internal stakeholdersFile and Document Management, • Maintain organized electronic and physical lease and contract files, • Manage document control and version tracking, • Assist with due diligence materials for acquisitions, financings, or refinancing, • Prepare closing binders and maintain contract databasesAdministrative Support, • Manage calendars, schedule meetings, and coordinate transaction timelines, • Prepare correspondence, reports, and internal memoranda, • Support general office administration related to leasing and legal matters, • Assist with invoice tracking for legal and professional services, • Provide back up administrative support to senior management when requiredQualifications, • 5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing, • Strong background in construction contracting, • Strong understanding of lease structures, contract terminology, and documentation procedures, • Advanced proficiency in Microsoft Word and Excel, • Experience with document management systems, • Excellent organizational skills and attention to detail, • Ability to manage multiple files and deadlines simultaneously, • Strong written and verbal communication skills, • Discretion and professionalism in handling confidential informationPreferred Experience, • Experience working with commercial retail, office, or multi residential properties, • Familiarity with lease tracking and abstraction systems, • Experience supporting in house legal or ownership teamsCompensation Compensation will be commensurate with experience and qualifications.

Litigation Assistant required immediately for National firms Fort Lauderdale, FL office.As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys.You will be responsible for interacting with colleagues in a team setting and upholding

Job Description We are recruiting for an experienced and charismatic Bilingual Intake Specialist to join our team. We are looking for someone who excels in customer relations and understands the pivotal role they play as the first point of contact for our clients. An Intake Specialist's mission is to make customers feel immediately comfortable and initiate their positive experience with us. This initial interaction sets the tone for our client's entire journey and is crucial to our company's success. Key Responsibilities: Client Interaction: Handle a high volume of incoming calls from clients with professionalism and empathy. Make the introduction call to the client on behalf of the firm and send a welcoming email, initiating a positive client experience. Gather necessary information to understand the client's legal issue and direct calls to the appropriate attorney or legal team. Evidence Gathering: Collect evidence such as police reports, photographs of injuries, property damage, and more, to organize this information for the legal team's use. Obtain and document witness statements to support the client's case. Schedule initial doctor appointments for clients ensuring they receive the necessary medical care. Data Entry: Open claims on behalf of clients to initiate the legal process. Accurately record and maintain detailed client information and case details and ensure that all client data is up-to-date and properly organized. Follow-Up: Facilitate an excellent follow-up process to ensure clients are kept informed of the status of their case. Facilitate direct communication with the insurance, sending necessary forms, assisting with property damage, while maintaining communication with clients throughout their journey with the firm. Team Collaboration: Collaborate with attorneys, paralegals, and other staff members to provide a smooth transition of cases from intake to representation. Communicate client needs and expectations effectively. Client Relations: Maintain a high level of professionalism, courtesy, and confidentiality when interacting with clients. Ensure a positive client experience and represent the firm's values at all times. Grassroots Marketing: Periodically engage in grassroots marketing efforts, utilizing personal and professional networks to promote the firm's services. Identify potential referral sources, build relationships, and foster awareness of The Berman Law Group within your community. Qualifications: • Previous experience in a legal intake role or similar customer service role is preferred., • Exceptional organizational skills with the ability to manage a high volume of inquiries and tasks simultaneously., • Strong communication skills, both written and verbal., • Ability to demonstrate empathy and professionalism when dealing with clients., • Proficiency in data entry and the use of case management software., • Detail-oriented and capable of maintaining accurate and up-to-date client records., • Competitive salary plus bonus eligible, • Health, Dental and Vision insurance, • Ongoing professional development and training, • A dynamic and collaborative work environmentCompany DescriptionThis firm is committed to serving its clients through ongoing communications with the client about its objectives and by providing the services of highly trained lawyers seasoned through experience in the field, laboratory testing facilities, mediations, depositions and the courtroom.This firm is committed to serving its clients through ongoing communications with the client about its objectives and by providing the services of highly trained lawyers seasoned through experience in the field, laboratory testing facilities, mediations, depositions and the courtroom.

Job Description Alayon & Associates is a boutique Law Firm. We are looking for a college graduate with a strong interest in the legal field to work as a PARALEGAL. Prior legal experience preferred. You must have sharp analytical skills, a willingness to learn, and the ability to work independently. A Bachelor's degree is preferred but not required. Serious applicants please provide copy of school transcripts. Prefer fluency in both English and Spanish, but it is not a requirement. This is a great opportunity for anyone interested in law to work within different types of legal practice including, but not limited to, Personal Injury, Immigration, Real-Estate, Commercial & Insurance Law. Send your Resume, writing sample and school transcript to . Your writing sample should be your own work. If your writing sample was edited by someone else, please disclose that information with your writing sample.

Job Description We are a well-established development, construction and investment firm seeking a highly skilled, organized, and proactive professional to join our team and support development and legal operations. In this role, you will work closely with ownership and provide comprehensive administrative and project coordination support to senior executives in development, construction, asset management, and operations. The ideal candidate has a legal support background, is detail-oriented, capable of managing multiple priorities, and comfortable working with cross-functional teams. Key Responsibilities • Coordinate and communicate with Ownership and executive leadership to ensure efficient progression of development and operational initiatives., • Develop a strong understanding of company operations and facilitate communication among departments including development, construction, accounting, administration, and asset management., • Maintain and oversee organized electronic and physical filing systems, including contracts, agreements, permits, project documentation, and correspondence., • Manage and prioritize complex calendars for Ownership and executive team members, including meetings, site visits, inspections, investor calls, and project milestones., • Prepare agendas, reports, presentations, and supporting materials for internal and external meetings., • Coordinate with outside attorneys in legal matters, • Coordinate with consultants, vendors, and third-party professionals to ensure timely project completion., • Assist with document preparation, contract tracking, and follow-up on various timelines and deliverables., • Support special projects and strategic initiatives as directed by Ownership., • Minimum 3–5 years of experience as a legal secretary preferably supporting litigation., • Excellent verbal and written communication skills, • Experience with development, construction and/or asset management preferred., • Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously., • Strong planning, reporting, and multitasking abilities., • Experience with document management, contract coordination, and project tracking., • Ability to work independently, exercise sound judgment, and maintain professional relationships with executives, vendors, consultants, and internal teams., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Self-motivated and comfortable working in a deadline-driven, fast-paced environment.

Job Description We are North Shore Medical Center Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER • Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from., • Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time)., • Comprehensive Employee Benefits: Full-Time employees are eligible for various plans for medical, dental, and vision insurance. Position Summary: The ED Tech is responsible for assisting the healthcare team members in delivering patient care to emergency room patients. This includes preparing patients for examinations and treatments, taking patient vital signs, obtaining specimens, initiating and maintaining IV saline locks. This position is responsible for setting up rooms with necessary supplies and equipment and assisting physicians and staff nurses during treatments. Gathers patient information for emergency room patients in the functional areas of admissions, discharges, insurance verification and emergency room treatment records. At least one year of experience as a nursing assistance, EMT, monitor tech, or unit secretary, preferably in the area of application. Must be able to follow directions and perform work according to department standards under the supervision of an RN. Required Education/Licensing: High School Diploma Current BLS/ACLS/PALS IV Experience (preferred) 1 year in hospital or related field desired Benefits Flexible shifts Competitive salary Excellent differentials Tuition Reimbursement Programs Outstanding culture and employee satisfaction scores Full benefits (medical, dental, vision, 401k) Sick, vacation, and holiday time We are proud to offer our employees a comprehensive benefits package that supports your health as well as your financial, career, and life goals. We believe our people are our strength, and we take our employees' health seriously. From medical coverage and life insurance to retirement plans, paid time off and much more, Steward Health Care provides you with a variety of benefits for your unique needs. Our Values and Culture: NSMC is a minority, physician-owned organization that fosters, cultivates, and embraces diversity, equity and inclusion. No matter your role, being a member of the Steward family means you are making a difference every day. We are committed to creating: • A safe and respectful work environment. We want our employees to enjoy the same sense of care and belonging that we provide for our patients., • Teams that celebrate, empower, and uplift people. A supportive, inclusive culture, where people flourish and thrive is one that everyone embraces and deserves., • A culture of inclusivity and kindness. Don't just treat people how you want to be treated: treat them how they want to be treated. We believe, "If you can be anything in this world, be kind". Must be able to pass Background and Drug Test screenings.

Job Description Job Title: Legal Secretary Location: Jacksonville, Florida 3219 Atlantic Blvd, Jacksonville, FL 32207 Salary/Payrate: $45K-$55K and AWESOME benefits!!! Work Environment: Onsite Term: Permanent Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: We are seeking a detail-oriented and organized Legal Secretary to support attorneys in a fast-paced and busy law firm environment. The ideal candidate will have strong administrative skills, the ability to manage multiple priorities, and experience working within a legal setting. Key Responsibilities • Prepare, format, and proofread legal documents, correspondence, and reports, • Manage attorney calendars, including scheduling meetings, hearings, depositions, and deadlines, • Handle e-filing in state and federal courts, • Maintain and organize physical and electronic case files, • Coordinate client communications and respond to inquiries professionally, • Assist with billing, time entry, and expense tracking as needed, • Open new client matters and perform conflict checks, • Manage incoming and outgoing mail, emails, and phone calls, • Support attorneys with trial preparation, including assembling exhibits and binders, • Ensure compliance with court rules and filing deadlines Qualifications • Minimum 2 years of legal secretarial or administrative experience, • Knowledge of legal terminology, procedures, and court systems, • Experience with e-filing in state and/or federal courts, • Proficiency in Microsoft Office Suite (Word, Outlook, Excel), • Familiarity with legal software (e.g., Clio, iManage, Aderant, or similar) preferred, • Strong organizational skills and attention to detail, • Excellent written and verbal communication skills, • Ability to multitask and prioritize in a deadline-driven environment Preferred Skills • Experience in criminal defense, • Strong proofreading and document formatting skills, • Ability to work independently and as part of a team, • High level of professionalism and confidentiality

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Dental insurance, • Health insurance, • Paid time off We are seeking a Bilingual Medical Secretary to join our team! Responsibilities • Greet patients, verify demographics, • Collect co pays and deductibles., • Insurance Verifications, • Answer the phone and schedule appointments, • Maintain medical records

Job DescriptionNow Hiring: Corporate Legal Secretary | Miami, FL Are you an experienced Corporate Legal Secretary ready to take the next step in your career with a highly respected and well-established law firm in Miami? This is an exciting opportunity to join a dynamic Corporate Practice Group where professionalism, collaboration, and long-term growth are valued every day. What You’ll Do As a key support member of the Corporate Practice Group, you will provide essential legal and administrative assistance to attorneys handling sophisticated corporate matters, including transactions, governance, mergers & acquisitions, financings, and compliance. Responsibilities include: • Drafting, editing, formatting, and proofreading corporate legal documents, including contracts, formation documents, resolutions, governance materials, M&A agreements, financing documentation, and client correspondence, • Preparing and managing transaction support materials such as closing binders, signature pages, corporate records, entity files, certificates, and filings, • Assisting with regulatory and compliance-related filings and maintaining corporate records, • Organizing and maintaining electronic and physical client files, including version control and record-keeping, • Managing attorney calendars, coordinating meetings, and handling travel and scheduling logistics, • Supporting billing, time entry, expense reports, and general administrative functions, • Acting as a liaison between attorneys, clients, and external parties to ensure timely and professional communication, • Several years of experience as a Legal Secretary or Legal Assistant within a corporate law practice or law firm environment, • Strong familiarity with corporate legal terminology and transactional work (entity formation, governance, M&A, financings), • Proficiency in Microsoft Word, Excel, and Outlook; experience with document management systems is a plus, • Exceptional proofreading skills and strong attention to detail, • Excellent organizational skills with the ability to manage multiple deadlines in a fast-paced setting, • Professionalism, discretion, and the ability to handle confidential information, • Medical, Dental, and Vision coverage, • 401(k) retirement plan #May_2026_150

Job Description Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job Description We’re seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Compensation: $20 - $25 yearly Responsibilities: • Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed, • Ensure client billing is processed properly using daily time records with assistance from the accounting department, • Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines, • Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events, • Comfortable working with all Microsoft Office products, • Organizational skills and communication skills are necessary for this position, • Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary, • High school diploma or equivalent is required; associate’s degree is a plus The Law Office of David M. Goldman was founded by lawyers who have been clients in the past. As a result, our services, fees, and business objectives are centered around the client's perspective. We believe that communication is the key to successful business relationships and will strive to be available to meet your needs in a timely manner. We have AV-rated lawyers who are rated among the best in the country by Martindale and Lawyers.com. Likewise, we are looking for long-term relationships with our employees. If you are looking for more than a job, we would like to welcome you to our family.

Job Description REG Architects: We are in the center of West Palm Beach's thriving downtown, two blocks from Brightline and six blocks from Tri-Rail! REG Architects is an award-winning architecture firm with over 38 years of experience in architecture, historic preservation, interior design, community planning, educational, municipal, residential, mix-use and commercial development. Our team is multigenerational with a multicultural studio environment, which is collaborative in nature and nurtures creativity with an emphasis on problem solving and exchanging of ideas. We have a great family and team-oriented work environment with great opportunities for growth. We are a leading historic preservation firm in the State of Florida. Responsibilities: • Serve as Project Manager for historic preservation and adaptive reuse projects from concept through construction administration. Projects may be located throughout the State of Florida., • Lead coordination with potential ACHP, SHPO, local Historic Preservation Boards, planning departments, and review agencies., • Manage projects involving National Register listed properties, contributing resources, and locally designated historic structures and neighborhoods., • Oversee preparation of historic documentation, including conditions assessments, preservation plans, and scope narratives. Supervise production of building scanning., • Guide design teams to ensure compliance with the Secretary of the Interior's Standards for Rehabilitation, as well as other State and/or Local historic preservation requirement as applicable to specific projects., • Manage client relationships, serving as the primary point of contact and trusted advisor on preservation strategy including support for grant-funded projects, tax credit coordination, or phased funding strategies. Carefully review with president of the company., • Develop and manage project schedules, budgets, and staffing plans, with a focus on risk management for historic projects., • Lead agency presentations, public hearings, and community meetings as required., • Provide technical oversight for renovation details, materials, and restoration methodologies., • Review construction documents for preservation compliance and constructability., • Support during construction administration, including RFIs, submittals, site visits, and field observations for historic work., • Bachelor's or Master's degree in Architecture/ Historic Preservation from an NCARB accredited University/program., • 10+ years of professional experience in architecture, with a strong focus on historic preservation, renovation, and adaptive reuse projects., • Demonstrated expertise working with historic regulatory agencies, including SHPO, local Historic Preservation Boards, and planning departments., • In-depth knowledge of the Secretary of the Interior's Standards for Rehabilitation and their application in real-world projects., • Experience managing projects involving National Register listed properties, contributing resources, or locally designated historic structures., • Strong understanding of historic Florida construction methods, materials, and restoration techniques., • Comprehensive knowledge of Florida Building Codes and the permitting process., • Comfort presenting to clients, public boards, review committees, and community stakeholders., • Excellent verbal and written communication skills., • Excellent organization, detail-oriented, and self-motivation skills., • Excellent team skills and abilities to collaborate with staff, consultants, and others., • Hand sketching of ideas and concepts is a plus., • 3D Software: REVIT experience required., • 2D Software: Adobe products (Photoshop, Illustrator, InDesign). Microsoft Suite (Outlook, Word, Excel, PowerPoint)., • Lumion and/or Enscape is a plus., • Bluebeam is a plus., • Salary dependent on level of degree and work experience., • Paid Holidays, sick time, vacation time, and parking provided., • Medical, dental and vision insurance available., • 401K Plan available. You must have U.S. work authorization card to be employed at our firm. Please send resume and Portfolio Link or PDF to: For more information about our exciting workplace and innovative work, please visit us on Facebook, Instagram, LinkedIn, or our website:

Job Description Boutique law firm that is a well-established and respected specializing in personal injury. We are currently seeking a skilled and detail-oriented Legal Secretary to join our team. Job Description: As a Legal Secretary, you will play a critical role in supporting attorneys and maintaining smooth office operations. You will be responsible for managing administrative duties, preparing legal documents, and ensuring that the lawyers' day-to-day tasks are handled efficiently. Must have experience working in a law firm, positive attitude, show up every day excited for different tasks. Please send resume and writing sample and/or cover letter! Company DescriptionHigh paced litigation firm- actively litigating high value casesHigh paced litigation firm- actively litigating high value cases

Job Description Position Title: Legal Secretary (Admiralty) Location: Tampa, Florida Firm Overview: Banker Lopez Gassler is a premier, full-service law firm with a strong focus on Insurance Defense, General Trial, Products Liability, Appellate, and Workers’ Compensation matters. Headquartered in Tampa, the firm operates six additional offices across Florida, including St. Petersburg, Fort Myers, Orlando, Tallahassee, Fort Lauderdale, and Ocala. With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 17 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves Position Overview: The Legal Secretary position is based in our Tampa office. As a Legal Secretary, you will perform a wide variety of tasks which include providing a high level of customer service and support, while consistently producing an excellent work product. The Legal Secretary maintains general knowledge of the Litigation practice groups and specialized knowledge of the assigned attorneys’ practice area(s) and clients to ensure extraordinary client satisfaction. Essential Knowledge, Skills and Qualifications: Minimum of 1-3 years experience as a Legal Secretary Minimum of 1-2 years of calendaring/scheduling. Attention to detail and strong organizational and analytical skills Be able to work independently but also work collaboratively Strong writing and oral communication skills Excellent research and analytical abilities Demonstrated ability to manage multiple projects simultaneously Experience with entering billable hours preferred, but not required Qualified candidates may apply by sending an email with an attached resume to: Equal Opportunity Employer & Participates in E-Verify Full Benefit Package including Medical, Dental, Vision, Life Insurance, Retirement 401(k) and Profit Sharing, long and short-term disability, Generous PTO, Paid Holidays, and more. Company DescriptionBanker Lopez Gassler is a premier, full-service law firm with a strong focus on Insurance Defense, General Trial, Products Liability, Appellate, and Workers’ Compensation matters. Headquartered in Tampa, the firm operates six additional offices across Florida, including St. Petersburg, Fort Myers, Orlando, Tallahassee, Fort Lauderdale, and Ocala. With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves.Banker Lopez Gassler is a premier, full-service law firm with a strong focus on Insurance Defense, General Trial, Products Liability, Appellate, and Workers’ Compensation matters. Headquartered in Tampa, the firm operates six additional offices across Florida, including St. Petersburg, Fort Myers, Orlando, Tallahassee, Fort Lauderdale, and Ocala.\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves.

Job Description Legal Assistant will be responsible for various duties including supporting attorney by maintaining calendar, scheduling client consultations, preparing forms to be filed with the USCIS and preparing forms with accuracy and precision. SALARY IS BETWEEN $20-23 PER HOUR DEPENDING ON LEVEL OF EXPERIENCE. PLEASE SEND RESUME. Additional responsibilities: • Maintain and organize legal files and case documents, • Review legal documents to ensure they are accurate and complete, • Communicate with clients to schedule meetings and gather information, • File court documents electronically or in person as needed, • Prepare and send correspondence including letters, emails, and legal notices, • Proven work experience as a Legal Assistant, Legal Secretary, or similar role, • Familiarity with legal procedures and protocols, • Excellent written and verbal communication skills, • Ability to multitask and prioritize tasks, • Bilingual CREOLE a must, a bonus is proficient in Spanish as well. Company DescriptionThis Office is a small boutique law firm specializes in immigration law. Very fast paced.This Office is a small boutique law firm specializes in immigration law. Very fast paced.

Job DescriptionA well-established litigation firm is seeking an experienced Insurance Defense Litigation Legal Assistant to join their fast-paced office. This role requires at least 2 years of litigation experience, preferably in commercial litigation. The ideal candidate is a self-starter, has strong organizational skills, and excels in communication. Prior experience in insurance defense is preferred.Key Responsibilities • Provide daily support to attorneys and paralegals in general liability litigation., • Handle administrative duties such as scheduling, coordinating meetings, managing case files, and answering calls., • Schedule hearings, depositions, mediations, conferences, and other legal proceedings., • Compile, organize, and prepare case documents, binders, and records., • Maintain and update electronic case files with relevant information., • Calendar deadlines and important case events to ensure timely filings.Qualifications, • Minimum 2 years of experience as a legal assistant or legal secretary., • Strong understanding of legal procedures and terminology., • Proficiency in electronic filing for state and federal courts., • Familiarity with Federal and Florida Rules of Civil Procedure., • Knowledge of litigation processes and court procedures, including Florida E-Filing (ECF)., • Experience with trial preparation and document organization., • Advanced skills in Microsoft Office and excellent typing ability., • Ability to multi-task in a fast-paced environment and work independently.Benefits, • 401(k) plan, • Dental insurance, • Disability insurance, • Competitive salary based on experience, • 20 days of PTO + paid holidays, • Health and life insurance #Promote

Job Description We are North Shore Medical Center This is a full time Days position 1 pm-1am Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER • Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from., • Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time)., • Comprehensive Employee Benefits: Full-Time employees are eligible for various plans for medical, dental, and vision insurance. Position Summary: The ED Tech is responsible for assisting the healthcare team members in delivering patient care to emergency room patients. This includes preparing patients for examinations and treatments, taking patient vital signs, obtaining specimens, initiating and maintaining IV saline locks. This position is responsible for setting up rooms with necessary supplies and equipment and assisting physicians and staff nurses during treatments. Gathers patient information for emergency room patients in the functional areas of admissions, discharges, insurance verification and emergency room treatment records. At least one year of experience as a nursing assistance, EMT, monitor tech, or unit secretary, preferably in the area of application. Must be able to follow directions and perform work according to department standards under the supervision of an RN. Required Education/Licensing: High School Diploma Current BLS/ACLS/PALS IV Experience (preferred) 1 year in hospital or related field desired Benefits Flexible shifts Competitive salary Excellent differentials Tuition Reimbursement Programs Outstanding culture and employee satisfaction scores Full benefits (medical, dental, vision, 401k) Sick, vacation, and holiday time We are proud to offer our employees a comprehensive benefits package that supports your health as well as your financial, career, and life goals. We believe our people are our strength, and we take our employees' health seriously. From medical coverage and life insurance to retirement plans, paid time off and much more, Steward Health Care provides you with a variety of benefits for your unique needs. Our Values and Culture: NSMC is a minority, physician-owned organization that fosters, cultivates, and embraces diversity, equity and inclusion. No matter your role, being a member of the Steward family means you are making a difference every day. We are committed to creating: • A safe and respectful work environment. We want our employees to enjoy the same sense of care and belonging that we provide for our patients., • Teams that celebrate, empower, and uplift people. A supportive, inclusive culture, where people flourish and thrive is one that everyone embraces and deserves., • A culture of inclusivity and kindness. Don't just treat people how you want to be treated: treat them how they want to be treated. We believe, "If you can be anything in this world, be kind". Must be able to pass Background and Drug Test screenings.

Job Description We are North Shore Medical Center This is a full time Nights position 7pm-7am Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER • Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from., • Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time)., • Comprehensive Employee Benefits: Full-Time employees are eligible for various plans for medical, dental, and vision insurance. Position Summary: The ED Tech is responsible for assisting the healthcare team members in delivering patient care to emergency room patients. This includes preparing patients for examinations and treatments, taking patient vital signs, obtaining specimens, initiating and maintaining IV saline locks. This position is responsible for setting up rooms with necessary supplies and equipment and assisting physicians and staff nurses during treatments. Gathers patient information for emergency room patients in the functional areas of admissions, discharges, insurance verification and emergency room treatment records. At least one year of experience as a nursing assistance, EMT, monitor tech, or unit secretary, preferably in the area of application. Must be able to follow directions and perform work according to department standards under the supervision of an RN. Required Education/Licensing: High School Diploma Current BLS/ACLS/PALS IV Experience (preferred) 1 year in hospital or related field desired Benefits Flexible shifts Competitive salary Excellent differentials Tuition Reimbursement Programs Outstanding culture and employee satisfaction scores Full benefits (medical, dental, vision, 401k) Sick, vacation, and holiday time We are proud to offer our employees a comprehensive benefits package that supports your health as well as your financial, career, and life goals. We believe our people are our strength, and we take our employees' health seriously. From medical coverage and life insurance to retirement plans, paid time off and much more, Steward Health Care provides you with a variety of benefits for your unique needs. Our Values and Culture: NSMC is a minority, physician-owned organization that fosters, cultivates, and embraces diversity, equity and inclusion. No matter your role, being a member of the Steward family means you are making a difference every day. We are committed to creating: • A safe and respectful work environment. We want our employees to enjoy the same sense of care and belonging that we provide for our patients., • Teams that celebrate, empower, and uplift people. A supportive, inclusive culture, where people flourish and thrive is one that everyone embraces and deserves., • A culture of inclusivity and kindness. Don't just treat people how you want to be treated: treat them how they want to be treated. We believe, "If you can be anything in this world, be kind". Must be able to pass Background and Drug Test screenings.

Job Description Pennington P.A – Tallahassee FL. Immediate opening for Legal Assistant. The Assistant’s primary duties include creating, editing, and filing legal documents and correspondence; scheduling discovery and court proceedings, coordinating travel; and other general administrative and clerical duties as needed. The successful candidate must possess effective multi-tasking and organizational skills and keen attention to detail. Qualifications include: minimum 3 years of experience as a legal secretary in defense civil litigation; computer skills including proficiency in MS Office; excellent grammar, proofreading and editing skills; effective and personable communication skills, ability to manage pressure and adapt to changing work priorities, work flow and work assignments; must present a polished and professional attitude and be a team player; strong organizational skills and attention to detail required. Pennington, PA provides a fast-paced professional environment and a competitive compensation package, including comprehensive employment benefits. Please send cover letter with salary requirements and resume in confidence to Debbie Calvert at Company DescriptionWell known large law firm.Well known large law firm.

Job Description Law Office of Kandell, Kandell & Petrie, PA is currently seeking a litigation paralegal to join our busy property insurance practice. RESPONSIBILITIES would include: • Coordinating and scheduling client and adjuster appointments and inspections, depositions and hearings., • Interviewing clients about their property damage claims., • Carefully reviewing and keeping track of cases and managing deadlines., • Answering client calls for status updates., • Enter data in case management system., • e-filing pleadings and propounding discovery., • Strong organizational skills and ability to manage deadlines and prioritize tasks;, • Excellent communication skills (verbal and written);, • Ability to work under stress and meet deadlines;, • Experience: · 1+ year of experience (preferred but not required), • Proficiency with MS Word and Mac, • Ability to work independentlyCompany DescriptionAt KKP, we have in excess of 85 years of legal experience handling property insurance claims all over the Gulf Coast states. Our practice assists insureds in all aspects of property insurance claims from inception of claim through payment of benefits. Our first party property law practice combines the services provided by public adjusters with the legal muscle to get the results our clients deserve. We work closely with policyholders, loss consultants, public adjusters and contractors to ensure that our claimants recover every dollar that they are entitled to under their insurance policy. Specialties: All varieties of Property Insurance Claims, Insurance Coverage Issues, Bad Faith Insurance Claims, Hurricane Losses, Professional Loss ConsultingAt KKP, we have in excess of 85 years of legal experience handling property insurance claims all over the Gulf Coast states. Our practice assists insureds in all aspects of property insurance claims from inception of claim through payment of benefits. Our first party property law practice combines the services provided by public adjusters with the legal muscle to get the results our clients deserve. We work closely with policyholders, loss consultants, public adjusters and contractors to ensure that our claimants recover every dollar that they are entitled to under their insurance policy.\r\n\r\nSpecialties: All varieties of Property Insurance Claims, Insurance Coverage Issues, Bad Faith Insurance Claims, Hurricane Losses, Professional Loss Consulting

Job Description Immediate Opening. Full-time Legal Secretary at a boutique law firm in Miami-Dade with at least 1-3 years in law firm and/or litigation experience in First Party Insurance (and Personal Injury, a plus!). Must have excellent writing skills and have knowledge of pleadings. Candidate must be able to multi-task and be a great team player as position requires basic scheduling, drafting legal initial legal pleadings and constant communication with various parties. Candidate must also be able to continuously follow up on pending items and have knowledge with e-filing and the various Court programs used throughout the State of Florida. The right candidate will have a proactive personality with unrivaled customer service skills as well as be able to work under little supervision on majority of tasks. Must be bilingual (Spanish). Main duties include but are not limited to some scheduling, e-filing and e-service of pleadings, drafting and filing of litigation pleadings, motions and notices, and billing and data entry into case management program (Neos Case Management knowledge a plus but not required!). Great opportunity for someone re-entering the legal field or looking for entry-level work within a law firm. Job Type: Full-time Salary: $15.00 to $18.00 /hour COVID-19 considerations: Full times employees are working remotely and going in two times a week in alternating schedules. Required to go in daily first two weeks of employment, then remote access will be allowed.

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Excellent Team Culture, • Provide general administrative support, • Communicate with clients, • Schedule meetings with clients, • E-file court documents, coordinate hearings and depositions with opposing counsel, • Prepare case-specific documents, including memoranda and briefs, • Ensure that case-related documents are well organized and available for review, • Attend court sessions and record important information, • Maintain and update documentation Qualifications, • Previous experience as a Paralelal/Legal Secretary or similar role, • Familiarity with legal procedures, terminology, and the court system, • Strong verbal and written communication skills, • Highly organized with document management experience, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure

Job Description Are you a detail-oriented professional who thrives in a fast-paced, people-first environment? Ledbetter Cowan Law Group is hiring a Client Services Administrator to join our Lifetime Peace of Mind Program (LPMP) team. This is not a back-office role — you’ll have regular interaction with clients, attorneys, and team members, playing a key part in delivering an exceptional client experience. If you're confident, dependable, and take pride in clear communication, smooth coordination, and staying organized while working directly with others, this could be the perfect opportunity for you. Send us your resume today to become part of the team! Compensation: $40,000 - $50,000 yearly Responsibilities: What You’ll Be Doing: In this role, you’ll support both clients and our internal team by ensuring every detail of the LPMP process runs smoothly. You'll help prepare legal documents, coordinate appointments, follow up on client needs, and support the LPMP Client Care Coordinator in delivering timely, high-quality service. This is a hands-on position that requires initiative, follow-through, and regular client-facing communication. Key responsibilities include: • Organizing and maintaining digital and physical client files, including filing, scanning, and document management, • Preparing estate planning documents, asset charts, and mailings with a high level of accuracy, • Coordinating document signings and in-office appointments, including greeting and interacting with clients, • Managing calendars and internal checklists to keep workflows moving, • Updating client records and maintaining case progress in PracticePanther (training provided), • A professional, outgoing demeanor and the confidence to interact with clients in person and over the phone, • Strong organization skills and a love for keeping things on track, • A proactive, team-oriented mindset — you don’t wait to be told what to do, • Tech-savvy or willing to learn (we’ll train you on our systems), • Prior experience in legal, administrative, or office coordination roles is a plus Ledbetter Cowan Law Group has been repeatedly voted Best of Venice by our community, and we take pride in being the best law firm to work at in Venice, where professional growth, client service, and a supportive team culture come together. We know that our people are our greatest strength, so we invest in benefits that support both your professional and personal life: • 16 days PTO + 8 paid holidays, • Quarterly discretionary bonus, • Group health insurance, • Simple IRA with employer match, • CLE & Notary paid, • Team-building activities and community involvement opportunities, • Regular team meetings and team lunches, • Opportunity for flexible hours in the future