Secretary jobs in Florida - Page 6

Clerical - Admin Assistant/Secretary Ii. Duties include general clerical, receptionist and project-based work.

Finance Administrative Secretary. Finance Administrative Secretary/Chief Financial Officer/Traffic & Revenue Audit Center. Serves as the Finance liaison with Administration on Turnpike-wide initiatives including managing event calendars, communications, and invitations.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, d

GUARDIAN AD LITEM OFFICE, 7TH CIRCUIT - LEGAL SECRETARY - 21015584.The Statewide Guardian ad Litem Office is Florida's award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida's dependency court proc

Job Description Are you a detail-oriented professional who thrives in a fast-paced, people-first environment? Ledbetter Cowan Law Group is hiring a Client Services Administrator to join our Lifetime Peace of Mind Program (LPMP) team. This is not a back-office role — you’ll have regular interaction with clients, attorneys, and team members, playing a key part in delivering an exceptional client experience. If you're confident, dependable, and take pride in clear communication, smooth coordination, and staying organized while working directly with others, this could be the perfect opportunity for you. Send us your resume today to become part of the team! Compensation: $40,000 - $50,000 yearly Responsibilities: What You’ll Be Doing: In this role, you’ll support both clients and our internal team by ensuring every detail of the LPMP process runs smoothly. You'll help prepare legal documents, coordinate appointments, follow up on client needs, and support the LPMP Client Care Coordinator in delivering timely, high-quality service. This is a hands-on position that requires initiative, follow-through, and regular client-facing communication. Key responsibilities include: • Organizing and maintaining digital and physical client files, including filing, scanning, and document management, • Preparing estate planning documents, asset charts, and mailings with a high level of accuracy, • Coordinating document signings and in-office appointments, including greeting and interacting with clients, • Managing calendars and internal checklists to keep workflows moving, • Updating client records and maintaining case progress in PracticePanther (training provided), • Assisting with quarterly update letters, client communications, and follow-up tasksQualifications:, • A professional, outgoing demeanor and the confidence to interact with clients in person and over the phone, • Strong organization skills and a love for keeping things on track, • A proactive, team-oriented mindset — you don’t wait to be told what to do, • Tech-savvy or willing to learn (we’ll train you on our systems), • Prior experience in legal, administrative, or office coordination roles is a plus, • Notary Public certification (or willingness to obtain — we’ll cover the cost!) About Company Ledbetter Cowan Law Group has been repeatedly voted Best of Venice by our community, and we take pride in being the best law firm to work at in Venice, where professional growth, client service, and a supportive team culture come together. We know that our people are our greatest strength, so we invest in benefits that support both your professional and personal life: • 16 days PTO + 8 paid holidays, • Quarterly discretionary bonus, • Group health insurance, • Simple IRA with employer match, • CLE & Notary paid, • Team-building activities and community involvement opportunities, • Regular team meetings and team lunches, • Coffee & tea provided daily, • Opportunity for flexible hours in the future, • Free parking in downtown Venice

Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts.WHY YOU SHOULD APPLY TO THE AOC?.Growth and Development Opportunities.Medical, Dental, Vision + other supplemental insurances offered.Retirement plan options (Pension or Investment).Ability to work on temporary ass

Job Description Medical Malpractice Legal Assistant Job description Sanford law firm specializing in health law, civil litigation and medical malpractice has an immediate opening for an experienced legal assistant / legal secretary who is highly motivated, very organized, able to multitask in a litigation environment, able to follow instructions, and a quick learner to join our team. We are seeking a reliable and dependable professional candidate with attention to detail who has 2-4+ years of related experience from a law firm who will provide direct support to the managing partner and attorneys. Excellent opportunity for person with outstanding communication skills and the ability to interact with all levels of staff, professionals, vendors and clients. This position is Full-Time. We offer a competitive salary based on work experience as well as benefits (PTO, health insurance, dental insurance, vision insurance). Job Responsibilities may include but are not limited to: • Document/file management, organize and maintain all legal files kept on-site in addition to maintaining electronic-filing databases., • Assisting with, preparing, tracking, and organizing discovery requests and responses (both outgoing and incoming) through e-filing portal., • Written and verbal communications with clients, opposing counsel, expert witnesses, judicial assistants and/or court personnel., • Scheduling and calendar management for attorneys and clients. Ensuring all deadlines are correctly calendared and handled timely., • Providing updates on file status, assignments, and deadlines., • Performing various other office and administrative duties such as reception duties, scanning, photocopying, faxing, filing documents, assembly of exhibits, assembly of trial materials, etc. · Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) · Excellent communication skills both verbal and written (spelling, grammar and punctuation). · 2-4+ years of related experience in a law firm. · Excellent drafting skills and analytical ability. · Polished, professional & articulate. · Understanding and knowledge of the court procedures process, for Florida courts. · Must be punctual and reliable. · Must be detail-oriented with solid organizational and follow-up skills. · Medical terminology and medical chronology experience preferred, but not required. · Medical malpractice experience (Defense or Plaintiff) is preferred, but not required. · The ability to multitask, remain poised under pressure, and meet time deadlines. · Must type a minimum of 65-70 wpm. · Experience with PCLaw is a plus. · The ability to pass a full background check, and have reliable transportation.

Job Description We have an exciting new opportunity in our Orlando office! Join our national law firm as we continue to grow and thrive! Bowman and Brooke LLP is a nationally recognized trial firm, specializing in many types of defense litigation, including having one of the largest product liability practices in the country. The firm defends corporate clients, including Global 500 and internationally based companies, in high-exposure and technically intricate lawsuits in multiple jurisdictions. Bowman and Brooke’s experienced trial lawyers are Courtroom Tested and Verdict Vetted®. Position Summary: This position will proactively work with the Firm Chair to provide advanced administrative and legal support to ensure a smooth flow of day-to-day activities. This position has high visibility within the Firm and has a wide range responsibilities from administrative duties, legal support, and project management. As an Executive/Legal Administrative Assistant you will collaborate with other Bowman and Brooke partners and employees and be able to work independently with little supervision following initial training. This position is located in our Orlando (Lake Mary), FL office. The ability to interact with attorneys and staff in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Job Responsibilities General Administrative Support • Maintain a high level of confidentiality with all Firm business, • Coordinate travel arrangements and prepare itinerary including details of flight, hotel, ground transportation, destination addresses and directions, • Manage Outlook calendar and function as a gatekeeper for all internal and external meetings, • Coordinate conference calls (e.g., clients, experts, executive committee mtgs), • Assist with all clerical support and miscellaneous administrative functions (e.g., incoming and outgoing mail, electronic correspondence, data-entry, etc.), • Track Continuing Legal Education (CLE) compliance and communicate missing hours timely, • Develop and format PowerPoint presentations for internal and external meetings, • Follow-up as needed with partners and associates on projects and requests, • Accurately process all expense reports in a timely manner, • Timely communicate all conflict checks, • Communicate critical deadlines and due dates, • Attend internal meetings, take notes, and follow-up as needed, • Prepare and format legal documents, correspondence, and pleadings, • Proofread pre-bills and highlight any potential errors (billing language, rates, etc.), • Maintain and organize client files and case documentation, • Electronically file documents in state and federal courts, • Support with trial preparation, including document organization, • Track pro hac vice admissions, • Advanced computer skills and proficiency with MS Office Suite (Word, Excel, PowerPoint), • Experience using a document management system, iManage preferred, • Exceptional people skills required, • Must be well-organized, flexible and enjoy the administrative challenges of supporting executive level work, • Maintain a positive, “can do” attitude and promote teamwork, • Expert level written and verbal communication skills, • Strong decision-making ability, • Attention to detail, • High school degree or equivalent required, • 4-year college degree preferred, • Specialized secretarial or administrative coursework desirable, • 5 years of experience as an executive assistant required You won't want to miss this opportunity. We look forward to reviewing your resume and meeting you to discuss this position! Visit us on the web to learn more about our firm: .

Job Description Law Firm seeks an experienced pre-litigation personal injury legal assistant. Responsibilities include opening files, drafting demands, negotiating medical bills and liens, speaking with insurance adjusters and clients. Must enjoy working in a fast-paced environment and handle a heavy case load. Time Matters experience a plus, but not required. Applicant must be organized, have strong written and verbal communication skills, typing skills, be a self starter, professional, highly motivated and fast learner. Pre-litigation experience preferred. Must be bilingual (English/Spanish). Looking for someone who is willing to grow in the position, has a positive attitude, can work independently and as part of a team. This is an excellent opportunity for a long lasting career in a Law Firm/Personal Injury profession. Only serious, experienced candidates will be considered. Positions are available immediately. Email your resume to & . Compensation: Negotiable depending on experience

Job Description Legal Secretary We are currently seeking a highly organized and detail-oriented individual to join our team as a Legal Secretary. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth operation of our office. Responsibilities: • Assist legal assistants with case preparation, including drafting legal documents., • Prepare and file legal documents with courts and administrative agencies., • Maintain confidentiality of sensitive information and adhere to ethical standards. Requirements: • Previous experience as a legal secretary or in a similar administrative role is a plus., • Proficiency in Microsoft Office Suite., • Excellent organizational and time management skills., • Strong attention to detail and accuracy., • Ability to work independently and prioritize tasks effectively., • Knowledge of legal terminology and procedures preferred. Benefits: Competitive salary Health insurance/Dental Insurance Retirement savings plan Paid time off Paid Parking About us: Rolfe & Lobello, P.A. is a leading firm specializing in debt collection services. We are dedicated to providing our clients with excellent legal representation and efficient debt recovery solutions.

Job Description About Discovery Senior Living Discovery Senior Living is a family of companies that includes Discovery Management Group, Integral Senior Living, Provincial Senior Living, Morada Senior Living, TerraBella Senior Living, LakeHouse Senior Living, Arvum Senior Living, Discovery Development Group, Discovery Design Concepts, STAT Marketing, and Discovery At Home. With three decades of experience, the award-winning management team has been developing, building, marketing, and managing diverse senior-living communities across the United States. By leveraging its innovative “Experiential Living” philosophy across a growing portfolio in excess of 350 communities and over 35,000 homes in nearly 40 states, and 19,000 dedicated employees, Discovery Senior Living is a recognized industry leader for performance, innovation and lifestyle customization and, today, ranks among the 2 largest U.S. senior living operators. Discovery Senior Living is hiring an Legal Assistant The Legal Assistant position is responsible for assisting the General Counsel and Legal team at Discovery Senior Living (DSL) with a variety of legal matters as assigned. Assists with preparing supporting legal documents such as contracts, letters, and regulatory filings. Assists with the organization of corporate legal documents and overall efficiencies of the legal department. Supports managers and operational field team members on a variety of multi-state legal matters impacting the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. • Coordinates the discharge process for all company communities, including Independent Living, Assisted Living and Skilled Nursing. Drafts discharge letters and works with local counsel on collections and evictions. Coordinates spreadsheets for tracking of discharges and evictions., • Assists with general corporate matters and responsible for archiving corporate documents in the appropriate forums., • Coordinating execution of documents, including obtaining signatures and notary services., • Assisting with due diligence requests and compiling necessary documentation., • Managing entity renewals and maintaining compliance records., • Answering and fielding incoming calls in a professional manner., • Establishes and maintains relationships, credibility, and trust with clients, stakeholders, legal team members and other colleagues. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION, TRAINING, AND EXPERIENCE: • Five years + of related, demonstrated legal secretary functions with emphasis in corporate law and regulations, and/or healthcare industry, and/or senior care industry preferred., • Language Ability:, • Cognitive Demands:, • Computer Skills:, • Competencies:, • Ability to communicate effectively in writing and verbally., • Ability to read, analyze, and interpret legal documents., • Ability to effectively present information to top management and/or boards of directors., • Ability to use Microsoft Windows. Must be proficient in Excel. Ability to use email and the Internet., • Ability to work under minimum supervision and demonstrate self-initiative and willingness to learn., • Must be detail-oriented., • Must be results-driven and goal oriented., • Must be cognitive and able to work under pressure and meet deadlines., • The ability to multi-task and complete assignments accurately and in a timely manner, often changing assignments on short notice., • Interpersonal skills to establish and maintain effective relationships with Team Members, superiors, and business contacts in a professional, timely and courteous manner., • Works primarily indoors in a climate-controlled setting. The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the Team Member is regularly required to talk or hear. The Team Member is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The Team Member is occasionally required to stand and walk. The Team Member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. Benefits: In addition to a rewarding career and competitive salary, Discovery offers a comprehensive benefit package. Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies. No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you. EOE D/V

Job Description Qualifications • Experience: medical receptionist, 1 year (Preferred) * EMR systems, 1 year (Preferred) * medical terminology, 1 year (Preferred) Full Job Description As a Medical Receptionist you will be responsible for providing administrative support to ensure efficient operation of the medical office/hospital. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities accurately, with high quality and in a timely manner. Responsibilities • Interview patients and document basic medical history, • Organize and schedule appointments, • Update and file medical records and insurance reports, • Arrange hospital admissions and laboratory services, • Check with patients and type up patients charts, • Assist during medical examinations, • Produce and distribute correspondence memos, letters, faxes, • Proven working experience as a medical assistant or medical secretary, • Knowledge of medical office management systems and procedures, • Excellent time management skills and ability to multi-task and prioritize work, • Social perceptiveness and service oriented, • Excellent written and verbal communication skills, • Strong organizational and planning skills Pay: $Depends on experience and abilities. Benefits: • Scheduling, • Performing injections, • Performing EKGs Company DescriptionInternal Medicine practice in Boynton Beach.Internal Medicine practice in Boynton Beach.

Job DescriptionBenefits: • 401(k) matching, • Employee discounts Responsibilities: • Answer incoming phone calls and provide excellent customer service, • Enter invoices and process payments accurately, • Handle bill payments and assist with account reconciliation, • Manage and update records in QuickBooks, • Create and maintain spreadsheets in Excel, • Draft and respond to emails professionally, • Coordinate dispatching for field technicians and service appointments, • Perform general filing and office organization, • Assist with social media postings and basic marketing updates Requirements: • Must be bilingual (English & Spanish required), • Previous experience in an office or administrative role (preferred), • Proficiency in QuickBooks and Microsoft Excel, • Strong attention to detail and organizational skills, • Excellent written and verbal communication skills, • Ability to multitask and prioritize in a fast-paced environment, • Positive, professional attitude and team-player mindset

Job Description Legal Associate with minimal experience and Paralegal/legal secretary with 5 + years general litigation/probate and real estate experience; full time position for busy and well-established law firm in east Boynton Beach; salary commensurate with experience; e-mail to and .

Job DescriptionWill be working for the Eminent Domain dept. If they don’t have this exp, they will train. Must have strong litigation In office, no remote work. 80-90K Duties and Responsibilities: Prepare deposition, trial and record subpoenas according to state and federal regulations; coordinate production of third-party records and summarize records. Analyze, review and organize documents and data from materials produced by clients and during discovery; and prepare/coordinate document production. Prepare notebooks, binders, etc. as needed. Assist with drafting and preparation of pleadings, motions, submissions and discovery requests and responses in federal and state court matters, including arbitration/mediation proceedings. Conduct research and background checks utilizing Lexis, Pacer, Accurint, Secretary of State and social media. Maintain litigation calendar for the assigned attorneys and keep attorneys and staff aware of deadlines, conferences, etc. Ability to work extra hours as needed. Skills and Educational Requirements: Minimum of 5+ years’ experience as a Litigation Paralegal. Knowledge of Federal and Florida Courts. Experience in document management system. Experience with eDiscovery and document review platforms. Proficiency in Windows environment. Strong interpersonal, organizational, and project management skills. Reliability, teamwork, professionalism, ability to multi-task and attention to detail are essential. Excellent written and oral skills. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1070 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking Paralegal / Legal Assistant / Secretary for our client's firm in Miami, FL. • Assists with taking complex cases from inception through trial., • Analyzes documents., • Summarizes deposition transcripts., • Prepares, reviews, and drafts standard correspondence and other legal documents., • Maintains attorney calendars, including coordination of depositions, hearings and appointments., • Handles court filings., • Reads and sorts incoming mail, as well as profiles scanned mail, faxes, hand-deliveries and outgoing mail., • Opens files, requests conflict of interest checks and prepares new matter reports/retainer letters., • Pulls cases from legal database per the attorney’s request., • Prepares index for files to be closed., • Prepares documents to produce in electronic document database format., • Processes and uploads documents into electronic document review platforms., • Maintains and organizes document production into electronic document database for review and organization of case., • Prepares demonstrative exhibits, timelines and charts for attorneys’ use in court., • At least 3 + years of relevant experience., • Bilingual (English/Spanish) preferred., • Attention to detail, exceptional organizational skills, and the ability to communicate effectively, both orally and written, • Ability to multi-task, • Works well under pressure and meets deadlines, • Knowledge of Local, State and Federal Court Systems, • Proficient in Microsoft Outlook and Word, • Familiarity with E-filing procedures, • Must be able to work in a fast-paced environment

Job Description Case Manager/Paralegal – Family Law & Estate Planning Location: Tamarac, FL (In-office preferred, hybrid acceptable for the right candidate) Firm: Law Offices of E.F. Robinson, P.A. The Law Offices of E.F. Robinson, P.A. is not just another law firm—we are a growing, dynamic team that works together to reach our goals and celebrate our successes. We guide professionals through divorce and estate planning with clarity and compassion, and we are looking for an experienced Paralegal to join us on this journey. If you want to be part of a supportive, high-performing team where your contributions are valued and your career growth is a priority, we want to meet you! Compensation: $50,000 - $80,000 yearly Responsibilities: What You’ll Do • Draft pleadings, motions, discovery responses, and estate planning documents., • Manage case files, schedule hearings and mediations, and prepare for trial., • Support attorneys in complex family law matters, including divorce, custody, and child support., • Assist with estate planning services, including wills, trusts, and powers of attorney., • Collaborate closely with attorneys and staff to deliver excellent client outcomes. What You’ll Do • Draft pleadings, motions, discovery responses, and estate planning documents., • Manage case files, schedule hearings and mediations, and prepare for trial., • Support attorneys in complex family law matters, including divorce, custody, and child support., • Assist with estate planning services, including wills, trusts, and powers of attorney., • Collaborate closely with attorneys and staff to deliver excellent client outcomes. What We’re Looking For • 3+ years of paralegal experience in family law required; estate planning experience strongly preferred., • Strong drafting, organizational, and communication skills., • Knowledge of Florida family law rules and estate planning procedures., • A team player who thrives in a collaborative environment., • MyCase or similar case management software experience is a plus.Qualifications:, • Effective organizational and communication skills, both written and oral, are needed, • Experience drafting legal documents and conducting legal research is vital, • Case management process experience is needed - preferably as a personal injury case manager, or related jobs such as legal secretary, paralegal, or legal assistant at a law firm, non-profit, or human services agency, • Be a self-starter and able to effectively manage multiple matters at once, • 2+ years of paralegal experience in family law and estate planning required., • Strong drafting, organizational, and communication skills., • Knowledge of Florida family law rules and estate planning procedures., • A team player who thrives in a collaborative environment., • MyCase or similar case management software experience is a plus.About Company At our firm, your success is our success. We invest in your growth and development, helping you reach your personal and professional goals, and we appreciate the investment you make in us. Here, you’ll find a team that supports one another, celebrates wins together, and values the unique contributions of every member. We are more than a workplace—we are a community.

Job Description Andrews, Crabtree, Knox & Longfellow, LLP, a longstanding AV-rated insurance defense litigation firm located in Tallahassee, Florida is looking to hire an experienced full-time Paralegal with at least 2 years of experience handling general liability, automobile, and premises liability litigation matters. The position will require experience reviewing medical records; creating detailed medical chronologies; preparing, responding to, and tracking discovery requests; summarizing discovery responses, medical bills and deposition transcripts; communicating with clients; using state and federal court electronic filing systems; maintenance of paper and electronic files; using Microsoft Office; and assisting in trial preparation. The candidate should be organized, attentive to detail, focused, able to multi-task, and work well with others on various projects. Please submit a copy of your cover letter and resume. No phone calls please. Responsibilities • Collect, examine, and organize files and other legal documents for attorney review and case preparation, • Draft and proofread correspondence and legal documents, such as pleadings and contracts, • Communicate with clients and witnesses to schedule meetings, interviews, and depositions, • Manage, organize, and maintain documents in paper or electronic filing systems, • High school diploma or general education degree (GED) required, • Associate's degree in paralegal studies, a paralegal certificate, or a Bachelor's degree preferred, • Minimum of 2 years of experience as a legal assistant, legal secretary, or paralegal, • Detail-oriented and highly organized, • Excellent verbal and written communication skills and professional demeanor, • Strong knowledge of Microsoft Office, including Word, Excel, and Outlook, • Ability to work independently, manage large workloads, and keep deadlinesCompany DescriptionThe law firm of Andrews, Crabtree, Knox & Longfellow, LLP, began in March 2000. From the beginning, the Firm has continued to grow and provide insurance defense representation to clients throughout Florida and South Georgia. The Firm has developed a reputation of aggressive, thorough, and efficient defense of its clients in furtherance of each client's individual needs, including trial and appellate representation. Although each attorney possesses specific areas of expertise, the Firm maintains various areas of practice. The Firm provides representation in the defense areas of professional liability, premises liability, automobile and general liability, commercial general liability, and insurance coverage, as well as specialty related areas of medical malpractice, nursing home/ALF defense, hospital liability, construction litigation, environmental damage, other professional errors and omissions, products liability, and workers' compensation. The Firm’s members participate in many legal, professional, civic, and charitable organizations and associations, including The Council on Litigation Management.The law firm of Andrews, Crabtree, Knox & Longfellow, LLP, began in March 2000. From the beginning, the Firm has continued to grow and provide insurance defense representation to clients throughout Florida and South Georgia. The Firm has developed a reputation of aggressive, thorough, and efficient defense of its clients in furtherance of each client's individual needs, including trial and appellate representation. Although each attorney possesses specific areas of expertise, the Firm maintains various areas of practice. The Firm provides representation in the defense areas of professional liability, premises liability, automobile and general liability, commercial general liability, and insurance coverage, as well as specialty related areas of medical malpractice, nursing home/ALF defense, hospital liability, construction litigation, environmental damage, other professional errors and omissions, products liability, and workers' compensation. The Firm’s members participate in many legal, professional, civic, and charitable organizations and associations, including The Council on Litigation Management.

Job DescriptionDepartment: Medical Surgical Schedule/Status: 7:00am-7:30pm; Full Time Standard Hours/Week: 36 General Description: Under the general supervision of the Nurse Manager/Director or Clinical Coordinator. Responsible for transcribing physician orders by computer entry, and recording on the medical record. Prepares and compiles patients medical records, and acts as the nursing station receptionist, answering the phone, and responding to patients and visitor requests. Responsible for observing cardiac monitors for arrhythmias. Has access to the locked Clean Utility/Meds/Nourishment rooms to complete transcription of orders and access to patient care items. Key Responsibilities: • Observes telemetry monitors and notifies the RN of arrhythmias, maintains monitor log and records ECG strips for documentation., • Transcribes orders through computer entry of diagnostic tests, consults, demographic and Kardex information., • Responds as a receptionist to patient, staff, physician, and visitors and other departments. Relays messages and coordinates information exchanges demonstrating telephone etiquette and interpersonal communication skills., • Updates patient demographics, records vital signs, prints Pharmacy Profile, prints worksheets and reports, obtains Lab results, as requested., • Files reports, maintains the patient record, assembles and copies records and other necessary paperwork for transfers to other units or outside facilities., • Maintains cleanliness and neatness of the secretarial area and terminals in the Nursing Station., • Orders supplies on a weekly basis, as directed, maintain unit inventory of chart and office supplies., • Assembles and maintains a supply of chart admission paperwork for future admissions., • Participates in Quality Monitoring/Performance Improvement., • Performs similar or related duties as assigned., • Knows fire, disaster and safety procedures and regulations as it pertains to the work area.Requirements: Formal Education: • High School Diploma or equivalent required.Work Experience:, • No experience required.Required Licenses, Certifications, Registrations:, • Unit Secretary Certification preferred, • Annual Accrual of 152 Personal Leave Bank (PLB) Hours, • Health, Dental and Vision Insurance, • 403(b) Retirement Program, • Tuition Reimbursement/Educational Assistance, • EAP, Flex Spending, Accident, Critical and Other Applicable Benefits

Job DescriptionDepartment: Women Center Schedule/Status: 7:00am-7:00pm; Full Time Standard Hours/Week: 36 General Description:. Under the general supervision of the Nurse Manager/Director or Clinical Coordinator. The hospital unit secretary is vitally important to the smooth day-to-day operations of the unit. Responsible for entering written physician orders in the electronic medical record, and performing essential secretarial duties such as answering phones, entering patient data, making patient discharge appointments for physicians, nurses, case managers, and other providers on specific units or floors. Prepares and compiles patients medical records, and acts as the nursing station receptionist, welcoming visitors, answering the phone, and responding to patients and visitor requests. Has access to the locked Clean Utility/Meds/Nourishment rooms. The position shall exemplify the desired Culture of Choice and philosophies of Parrish Healthcare. Key Responsibilities: • Enters written orders in computer system; notifies physicians and other providers of consults, and notifies key departments of STAT orders such as ABGs, Respiratory treatments, EKG, Diagnostics, Lab, etc. Fax written medication orders to Pharmacy and deliver copy to the Nurse., • Makes discharge appointments as directed by the Staff Nurse, Charge Nurse, Clinical Coordinator, Case Manager or Director. Assist with patient registration to Health Bridge Portal System. Assist with scheduling procedures per written orders., • Responds as a receptionist to patient, staff, physician and visitors and other departments. Relays messages and coordinates information exchanges demonstrating professional telephone etiquette and interpersonal communication skills., • Rounds frequently providing assistance to physicians and other provider staff in Meditech 6.0 system. Updates patient charts as requested posting EKG strips and monitoring for written orders., • Monitors status board for Stat orders, Telemetry application or discontinuation, Change to inpatient status, Discharge Orders, etc. Verify advanced directives and LACE tool completion and notify nurse of necessary updates., • Organize and file medical information reports, maintains the patient throughput record, assembles, and copies records and other necessary paperwork for transfers and discharges to other units or outside facilities. Arranges discharges by entering information in computer system and patient transporter service., • Orders supplies on a weekly basis as directed; maintain unit inventory of chart and office supplies in Nursing Station and Physician Work Rooms., • Maintain equipment and update work order system as needed. Maintains safe and clean working environment by complying with environment of care procedures, rules and regulations and adhering to infection-control policies in the Nursing Station and Unit., • Assembles and maintains a supply of admission and discharge paperwork for future admissions and discharges. Operates office equipment such as computers, fax machines, phone systems, copy machines, scanners, and label printers., • Participates in Quality Monitoring/Performance Improvement., • Knows fire, disaster, and safety procedures and regulations as pertains to the work area., • Performs similar or related duties as assigned.Requirements: Formal Education: • High School Diploma or equivalent required.Work Experience:, • No experience required.Required Licenses, Certifications, Registrations:, • Annual Accrual of 152 Personal Leave Bank (PLB) Hours, • Health, Dental and Vision Insurance, • 403(b) Retirement Program, • Tuition Reimbursement/Educational Assistance, • EAP, Flex Spending, Accident, Critical and Other Applicable Benefits

Job Description About FedSync: Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking General Clerks/Secretaries (Levels II & III) to provide essential office services in support of NASA. The ideal candidate will work independently with minimal supervision, supporting supervisors and staff in their day-to-day activities. This role requires strong organizational skills, familiarity with office routines, and proficiency with standard office software. Key Responsibilities: • Answer and manage phone calls, • Schedule appointments and manage calendars, • Welcome and assist visitors, • Coordinate meetings, teleconferences, and book conference rooms, • Disseminate information and manage internal communications, • Order and manage office supplies, • Handle copying, faxing, graphic requests, and photo services, • Manage records and data systems, • Perform desktop processing and track correspondence, • Coordinate travel arrangements and time/labor collection, • Assist with property and move coordination Education: • Familiarity with NASA contracts or work experience within the agency, • Active NASA badge is a plus, • Ability to lift and move 20+ lbs We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and drug screen.

Job DescriptionFlorida Physician Group Office Coordinator FPG Surgical Services Specialist Hialeah 7100 W 20th Ave #107 Hialeah, Florida 33016 Position Summary • This position is to function as a member of the administration team and completes assigned daily practice tasks to ensure smooth day to day operations in the FPG physician practice., • The Office Coordinator backs up the Practice Manager and assists with all practice and administrative operations and takes on special projects in the office as assigned. Organizes and schedules the workflow, assuring maximum use of OR time Provides superior customer service to internal and external Physicians and patients Communicates pre-procedure information to patient which may include date of procedure; arrival time; pre-procedure instructions (medication instructions, arrival instructions, directions to hospital, pre-admission instructions answer patient questions regarding procedure) Collect's the copay, coinsurance and deductible for surgeries and procedures Obtains insurance authorization of all procedures and surgeries Charge post's all Provider charges related to the Hospitals The Scheduler will take on different and/or additional responsibilities as needed and deemed necessary by the Practice Manager. Provides a high level of customer service to all new and existing patients of the practice. Responsible to assist the Practice Manager with all practice operations Responsible to ensure new staff are trained and ready to work at the front desk. Responsible to obtain prior authorizations and/or insurance referrals as per practice need. Ensures all daily tasks are completed and that someone is always responsible to perform pre- visit planning. Works with Practice Manager to coordinate staff Schedules. Runs daily/weekly huddles in absence of Manager. Assists practice administrative and clinical staff with operational needs. Assist as requested with quality measures by way of appointment booking or list management. Responsible to place orders for administrative supplies as needed. Works with front desk staff who are not meeting copay and prior balance collection targets. Follows up with providers on missing slip and creates claims in Athena. Responsible to work assigned revenue cycle buckets as directed. Performs work in EMR buckets as directed and per practice need. Monitor clinical inbox buckets to ensure they are being worked. Must be able to work independently with little supervision. Adheres to FPG policies. Always uses discretion to ensure patient confidentiality. Performs other duties as requested. Skills • Strong customer service excellence, • Excellent communication and interpersonal skills Bilingual English/Spanish preferred, • Microsoft Office, Word, Excel, and, and outlook.Education & Experience, • High School Diploma or equivalent, • Experience with Athena, • 3+years'experience as a Medical Secretary Must be able to pass Background and Drug Test screenings.

Job Description POSITION PURPOSE: The Executive Secretary and Student & Clinical Programs Coordinator is responsible for executing and processing the administrative and clerical duties as required by the CMO. This position also acts as liaison with the general public and is the first point of contact between CHI and Student Organizations/Universities. The person in this position will coordinate all student educational activities, and maintain organization and records for the program. Manage all communication regarding student inquiries. Assist faculty members in managing daily operations of clerkships. Organize and maintain data on students to allow for on-going information and tracking. Write reports and prepare presentations about the academic program, instructional activities, and program planning. Develop all student rotation schedules. Assist Chief Medical Officer (CMO)/Chief Academic Officer (CAO) with the administration and communication of the medical student academic program and policies. Collaborate with CMO and Medical Directors tto develop standardized training programs and rotations. Serve as a liaison with other departments to communicate information regarding the academic program. Assist CMO and Leadership with Clinical Grant Writing activities. Regularly provide leadership staff with reporting updates, and participate in cross-functional team meetings. Assists CMO and senior staff with ensuring compliance with The Joint Commission, HRSA, and FTCA requirements. Analyze quantitative and qualitative data to produce reports for internal and external use. POSITION REQUIREMENTS / QUALIFICATIONS: Education/Experience: Bachelors Degree in Business Administration or Health Administration with at least ten (10) years general business management, process improvement, and contract management experience (or combination thereof). Must have at least three (3) years experience in Health Care atmosphere, preferably in a Community Health Center. Licensure / Certification: Business and computer training, understands medical terminology. CPR Certification from the American Heart Association. Skills / Ability: Ability to exercise sound judgment in resolution of specific administrative tasks. Ability to take and transcribe dictation and minutes at a high rate of accuracy and speed. Word process at 45 and above WPM, knowledge of computer software such as Word and Excel. POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION) The incumbent serves under the direction and supervision of the Chief Medical/Academic Officer. Provides administrative support to the Chief Medical/Academic Officer. Type’s memos, letters, reports, contracts and agreements and other material as requested from written material, Dictaphone or stenography. Records, edits and accurately transcribes minutes from committee and board meetings. Files various administrative documents, maintains files in accordance with established administrative systems, and accesses records upon request. Schedules appointments and meetings for supervisor within established guidelines. Assist callers and visitors by evaluating requests for services correctly and contacting the person or agency to meet their needs. Answers telephone, takes messages and relays information, displaying courtesy, tact and diplomacy. Audits and prepares payment requests. Acts as liaison with departments at JMH, JMH South and Homestead Hospital on medical staff matters. Assembles materials for the CHI Joint Conference Committee, Primary Care Committee, Clinical Directors Committee, and HPS Credentialing/Executive Committees. Organize and maintain data on students to allow for on-going information and tracking Administer academic policies and advise faculty, staff, and students on policy matters Provide administrative support to the CMO in matters relating to student programs Evaluate student inquiries and provide competent answers without CMO/CAO guidance Assist the faculty members in managing daily operations of clerkships; organize and prioritize necessary tasks, initiate changes, and resolve issues as they arise Create the conference lecture schedules for clerkships Manage the needs of each lecture, including materials, equipment needs, catering, and feedback to lecturer Manage student and faculty evaluations, and process appropriate paperwork Regularly communicate with Student organizations/universities regarding concerns or issues, as needed Write reports and prepare presentations about the academic program, instructional activity, program planning, etc. Develop the rotation schedule, with the Medical Directors, for all medical students Work with COO, CMO/CAO, and Director of Logistics regarding space requirements for academic program. Serve as a liaison with other departments regarding the academic program Assist CMO/CAO with Leadership and Clinical Grant Writing Activities, as requested Works with CMO/CAO and Medical Directors to develop standardized training programs and rotations. Develops reports and informational packages, as requested, for presentation at Senior Leadership meetings. Assists CMO/CAO and senior staff with ensuring compliance with The Joint Commission, HRSA, and FTCA requirements Participate in cross-functional team meetings and work groups. Attends meetings on behalf of the CMO/COA and Medical Leadership. Works on targeted performance projects/issues as requested. Analyze quantitative and qualitative data to produce reports for internal and external use. Adheres to Confidentiality Policies and Procedures / HIPAA Regulations. Reports to work on time and ready to work with minimal absenteeism. Performs other administrative duties as assigned.

Job Description Overview The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Responsibilities • Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department., • Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office., • Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments., • Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations., • Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. Qualifications Education • None required.

Job DescriptionBenefits: • Flexible schedule, • Opportunity for advancement Looking for an office secretary that knows how to work with Quickbook and Excel. Motivated to learn our business and to help it grow. Working hours are Monday to Friday 9-5 Will have benefits

Job Description Bilingual Administrative Assistant-English/Spanish About Us: Thank you for your interest in Lincoln Health Supply! We are one of the fastest-growing diabetic supply companies in the country. Our aggressive approach has fueled fast-paced growth across multiple departments, and we're looking for a new team member to help us continue our success. If you are a quick thinker with a positive attitude, we’d love for you to apply. Job Responsibilities: * Answer and direct phone calls professionally. * Write and distribute emails, correspondence, memos, letters, faxes, and forms. * Retrieve medical records from providers across the country. * Update CRM with records received throughout the day. * Assist in maintaining and updating office policies and procedures. * Keep contact lists up-to-date. Skills & Qualifications: * Proven experience as an administrative assistant or office admin assistant. * Knowledge of office management systems and procedures. * Working knowledge of office equipment (printers, fax machines, etc.). * Proficiency in MS Office (Excel and Word in particular). * Excellent time management skills with the ability to prioritize tasks. * Strong attention to detail and problem-solving skills. * Excellent written and verbal communication skills. * Strong organizational skills with the ability to multitask. * High school degree required; additional qualifications as an Administrative Assistant or Secretary are a plus. Benefits: * Health insurance * Dental insurance * 401K Schedule: * 8-hour shift, Monday to Friday * No weekend shifts Education: * High school or equivalent (Preferred) Experience: * Microsoft Office: 3 years (Preferred) * Customer Service: 1 year (Preferred) Work Location: In-person We look forward to hearing from you! Click Apply Today!

Job Description The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records. Salary range is provided to show the min to max compensation for a position. It is not the basis for or guarantee of a starting salary. Position Function: Under the direction of the Event Center Supervisor, performs assigned duties necessary to support the clerical functions and needs of the Lake Eva Event Center. Duties include but are not limited to, managing and tracking contracts and agreements, preparation of meeting documents, record keeping, scanning, purchasing supplies, typing (e.g. correspondence, memos, letters, spreadsheets, etc.), filing, answering telephones, taking and disseminating messages, guest services, errands, copying, bill processing, mail handling and distribution, etc. Essential Duties: • Performs responsibilities necessary to support the Lake Eva Event Center. Duties include, but are not limited to, managing and tracking contracts and agreements; process, recording, scan documents for electronic management, typing and preparing special projects (e.g. correspondence, PowerPoint presentations, memos, letters, spreadsheets, etc.), purchasing supplies, answer telephones, provide guest services, run errands, process payments, schedule meetings, and make travel arrangements., • Duties include, but are not limited to, logging and tracking Department-related requests; coordinating the timely and accurate collection of information needed to fulfill requests; and disseminating information through appropriate methods. Responsible for ensuring that processes and procedures are accurately administered in accordance with State and Federal regulations and that the appropriate personnel are properly notified and involved., • Assist with the preparation of the annual budget to be submitted to the Parks and Recreation Director. Duties include, but are not limited to, logging and tracking request; collecting data and conducting research; coordinating and tracking the procurement of goods and services; preparing paperwork to request and track budget transfers; Responsible for accurately updating budget tracking spreadsheets., • Performs the necessary duties to ensure positive customer service relations through concierge services. Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions. Assisting event coordinator with tours for future events and client final planning meetings., • Performs additional duties as assigned. Environment: Duties are performed primarily within an office environment. Possible exposure to dust and mold. Knowledge/Skills/Abilities: • Required knowledge and experience are normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED, and three (3) to five (5) years of proven work-related experience., • An Associate's Degree, Vocational, or Technical administrative clerical training is preferred., • Work requires the ability to read and write letters, memos, and contracts., • Work requires the ability to develop spreadsheets and other job-related analyses., • Must possess good oral and written communication skills., • Must possess good organizational skills., • Ability to work under high demands, short time constraints, and pressure in a fast-paced work environment., • Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media, and the general public., • Thorough knowledge of Microsoft Word, Excel, and PowerPoint., • Thorough knowledge of filing practices and principles. Other Requirements: • Must possess a valid Florida Class E driver's license., • Must pass applicable pre-employment testing and background and credit checks. SPECIAL REQUIREMENT: This position may be required to report for work when a declaration of emergency has been declared in Polk County.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. A well-established international law firm is seeking a talented Executive Legal Assistant to support attorneys in the Litigation and Corporate practice groups in its Miami office. The ideal candidate will have 5+ years of legal secretarial experience, including E-Filing proficiency, and demonstrate a positive, collaborative attitude, sound judgment, and the ability to thrive under pressure. Key Responsibilities: * Draft, revise, and format legal documents, correspondence, memoranda, and emails * Perform administrative tasks such as expense reports, check requests, invoicing, and time entry * Handle E-Filing in State and Federal courts * Manage and maintain client files and attorney calendars * Schedule appointments and coordinate meetings, travel, and conferences * Serve as a point of contact for client communications and inquiries * Perform general office duties including filing, mailing, and phone support * Collaborate effectively with attorneys, paralegals, and staff * Stay current on office procedures and technology tools Qualifications: * Associate’s degree or equivalent experience (3+ years in a legal secretary role preferred) * Bilingual (English/Spanish) * Excellent typing, proofreading, and document formatting skills * Strong attention to detail and organizational ability * Prior experience with litigation support and electronic court filing * High level of professionalism and interpersonal skills * Ability to manage multiple priorities and deadlines * Familiarity with document management systems (e.g., iManage) * Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and general tech tools Compensation: This position offers a competitive salary and a comprehensive benefits package.

Job Description Job Summary Responsible for all clerical /secretarial duties during scheduled shift in the department. Performs the receptionist and secretarial duties on the patient care unit while functioning as the focal communication source in the nursing station. Reports to the RN in charge. Excellent communication and interpersonal skills. REQUIRED KNOWLEDGE & SKILLS: Basic clerical skills Basic computer skills Must be able to work rapidly under stressful situations with many interruptions Excellent communication and interpersonal skills with good knowledge of English language Medical terminology preferred Ability to maintain global view and work on many tasks at a time. EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER: Education: High school graduate or equivalency Experience: Minimum of six months to one year of related work experience License/Certification: Other: BLS Certification- American heart association or red cross What Should I Know About Hialeah Hospital? Our 378-bed acute care hospital opened in 1951 to serve the Hialeah, Florida community. Our team is committed to honoring the trust that our patients place in us by providing compassionate, safe, high-quality care in the right place, and at the right time. Hialeah Hospital has been honored to receive a number of awards and designations for our superior health care services, including: Cardiac American Heart Association Get with the Guidelines - Heart Failure Gold Plus Award, 2018 American Heart Association Get with the Guidelines - Target Stroke Gold Plus Award, 2018 Bariatric American College of Surgeons/American Society for Metabolic and Bariatric Surgery - MBSAQIP Accredited Center BCBS - Blue Distinction Specialty Care Bariatric Surgery, January 2018 Neurology Advanced Primary Stroke Center Re-accreditation, April 2018 Women's Services American College of Radiology granted Stereotactic Breast Biopsy Re-accreditation, March 2016 Hyperbaric Unit Healogics Center of Distinction Award, 2017 Laboratory Services/Blood Bank Certificate of Accreditation from College of American Pathologist

Job Description BM SANTALO is looking for an administrative assistant to join our team in our 2822 John Moore brandon fl 33511 office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Liaise with visitors - Act as point person for office guests., • Communicate policies and procedures - Alert employees of new processes, rules and regulations., • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About BM SANTALO: BM SANTALO is a refer company organization dedicated to Real State . Our employees enjoy a work culture that promotes our services. Powered by JazzHR 7E2uvvNe14

Job Description Title: Administrative Specialist Reports to: VP of Administrative Services Status: Non-Exempt Work Schedule: Full Time: Monday through Friday 8:30 a.m. to 5:00 p.m. Position Summary: Orange Blossom Family Health is seeking an organized, detail-oriented Administrative Specialist to handle a variety of tasks within our organization. Responsibilities of an Administrative Specialist include managing office supplies, handling correspondence, scheduling meetings, and supporting other staff with organizational tasks. Our ideal candidate has excellent communication skills, a knack for problem-solving, and a strong background in office management. This position provides support to the VP, Administrative Services, HR Generalist, and the VP, Medical Operations. Additional support tasks may be assigned as needed. The Administrative Specialist’s role is to maintain smooth daily operations and ensure that administrative procedures are carried out efficiently and effectively. The ideal candidate will possess the ability to work collaboratively with all levels of management. Responsibilities: • Manage and distribute information within the office, • Organize office operations and procedures, • Schedule appointments and meetings, • Maintain office supplies inventory, • Handle office correspondence, • Support staff with administrative tasks, • Develop and maintain a filing system, • Assist in the preparation of regularly scheduled reports, • Manage relationships with vendors and service providers, • Receive and route incoming calls to the appropriate staff, • Assist with community events, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Strong organizational skills with the ability to multi-task, • Excellent written and verbal communication skills, • Strong problem-solving skills and attention to detail, • 403(b) Retirement Plan, • Health insurance, • Dental insurance, • Retirement plan, • Paid time off, • Job Title: Administrative Specialist, • Work Environment: Office setting. Some travel may be required for team meetings or training., • Reporting Structure: Reports to the Vice President, Administrative Services., • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations., • Location: Orlando, FL, • Employment Type: Full-time, • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status., • Drug-Free and Alcohol-Free Workplace: To help ensure a safe, healthy and productive work environment for our employees and others, Orange Blossom Family Health has adopted a policy of maintaining a workplace free of drugs and alcohol. This policy applies to all employees and other individuals who perform work for the Company. All offers of employment are contingent on a successful background screen and drug test.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking an experienced and highly organized Executive Legal Assistant / Litigation Secretary to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment for our client in Coconut Grove, FL. The ideal candidate will demonstrate exceptional attention to detail, a proactive approach to problem-solving, and the ability to manage competing priorities with discretion and professionalism. Primary Responsibilities Manage a dynamic and changing calendar, including scheduling appointments and coordinating meetings. Arrange complex travel itineraries and process related expense reports with accuracy and efficiency. Prepare, draft, and revise correspondence, pleadings, and other legal documents. Organize and facilitate meetings by sending reminders, securing meeting rooms, and arranging catering as needed. Ensure background information and legal calendars are reviewed and updated in preparation for meetings and deadlines. File legal documents with state and federal courts using electronic court filing systems (ECF). Answer and direct incoming calls courteously and professionally. Maintain accurate and up-to-date physical and electronic filing systems. Reconcile and manage expense reimbursement submissions. Proofread documents for completeness and accuracy prior to filing or distribution. Provide assistance to attorneys and paralegals in trial preparation. Manage and prioritize multiple tasks effectively under tight deadlines. Perform additional duties as required to support the legal team.Personal Attributes Demonstrates a strong understanding of and adherence to firm policies and procedures. Flexible and cooperative; willing to support team members across functions. Maintains a positive, approachable, and professional demeanor. Adapts well to changing workloads and responsibilities. Performs efficiently in high-pressure situations. Communicates with clarity and precision, both in writing and verbally. Proactive in resolving issues and answering inquiries thoroughly and accurately. Displays confidence and professionalism in all interactions.Skills and Abilities Proficiency with legal research tools and filing systems, including Lexis Nexis, PACER, ECF, and document management platforms such as TrialWorks. Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and Dropbox. Competence in using office equipment, including multi-line phone systems, copiers, scanners, fax machines, and printers. Familiarity with or willingness to learn transcription software and techniques.Minimum Qualifications High school diploma required; a college degree is preferred. A minimum of five years’ experience in an executive assistant and/or litigation secretary role within a fast-paced legal environment. Demonstrated computer literacy, particularly in Microsoft Office applications.This is a full-time, in-office position. The salary is based on experience.

Job DescriptionSalary: $19.65/hr ACTIVE GOVERNMENT SECURITY CLEARANCE PREFERRED BUT NOT REQUIRED POSITION OVERVIEW: Provide clerical, secretarial and general personnel support and perform administrative functions in support of the overall operational objectives of Navy Recruiting Command. POSITION RESPONSIBILITIES Tasks include but are not limited to: • Serve as a general office manager and administrative assistant., • Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures., • Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures. Should be proficient with Secretary of the Navy (SECNAV) awards instruction and Navy Correspondence Manual., • Answer and direct incoming telephone calls and visitors. Schedule and plan meetings/appointments as required, including conference calls. Liaise with staff members, applicants and the general public on a daily basis., • Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures., • Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed., • Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports., • Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed., • Assist in interviewing applicants to obtain basic screening information and processing applications for officer and enlisted programs using required automated online systems., • Assist in processing applicants for departure to basic training using web-based computer systems by compiling and verifying accuracy of required documents, conducting interviews, and assisting with travel arrangements as needed., • Assist in tracking and accounting for the custody of information technology equipment and the status of software and/or hardware. BASIC QUALIFICATIONS: • High school or equivalent (Preferred), • Professional office: 1 year (Preferred), • Microsoft Office: 1 year (Preferred), • U.S. Military: 1 year (Preferred), • U.S. Federal Government: 1 year (Preferred), • Ability to commute to St. Louis, MO 63103 (Required), • Security Clearance: Possess an active secret clearance or the ability to obtain one. PAY: • $19.65/hr + $4.93/hr in Health & Welfare JOB TYPE: • Full-time, • In-Office, • Monday to Friday BENEFITS: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. This is a civilian position and does not require enlistment.

Job Description We are looking for a Great Unit Secretary who will work Per Diem Nights We are North Shore Medical Center. Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER • Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from., • Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time). Position Qualification: • Completion of an approved program for unit secretaries, or equivalent experience preferred, • Prior Secretary Tech/CNA experience preferred, • Certified Nursing Assistant certification preferred, • Strong computer and typing skills., • Working knowledge of medical terminology., • High School diploma or equivalent Benefits Flexible shifts Competitive salary Excellent differentials Tuition Reimbursement Programs Outstanding culture and employee satisfaction scores Full benefits (medical, dental, vision, 401k) Sick, vacation, and holiday time We are proud to offer our employees a comprehensive benefits package that supports your health as well as your financial, career, and life goals. We believe our people are our strength, and we take our employees' health seriously. From medical coverage and life insurance to retirement plans, paid time off and much more, Steward Health Care provides you with a variety of benefits for your unique needs. Our Values and Culture: NSMC is a minority, physician-owned organization that fosters, cultivates, and embraces diversity, equity and inclusion. No matter your role, being a member of the Steward family means you are making a difference every day. We are committed to creating: • A safe and respectful work environment. We want our employees to enjoy the same sense of care and belonging that we provide for our patients., • Teams that celebrate, empower, and uplift people. A supportive, inclusive culture, where people flourish and thrive is one that everyone embraces and deserves., • A culture of inclusivity and kindness. Don't just treat people how you want to be treated: treat them how they want to be treated. We believe, "If you can be anything in this world, be kind".

Job Description DOD TRMC Internship Program GENERAL INFOMATICS, INC. Federal is proud to support the DOD Test Resource Management Center internship (TRMCi) program, placing top-tier STEM students in immersive, hands-on internships at Major Range and Test Facility Base (MRTFB) locations across the country. Launch Your Career with GENERAL INFOMATICS, INC. Federal and the Department of Defense Are you a STEM student looking to make an impact? GENERAL INFOMATICS, INC. Federal partners with the Department of Defense (DOD) to offer hands-on, real-world experience through the Test Resource Management Center Internship (TRMCi) Program. We support the Office of the Under Secretary of Defense for Research and Engineering's Test Resource Management Center (TRMC)-the organization responsible for overseeing the DOD's National Test and Evaluation infrastructure. Through this partnership, we place top college students at Major Range and Test Facility Base (MRTFB) locations across the country. As a TRMCi intern you will: • Work alongside engineers, scientists, and technical professionals, • Contribute to cutting-edge Test & Evaluation (T&E) projects, • Support missions that strengthen national defense Candidate benefits and eligibility may vary. Application timeline: Summer 2026 Applications are open from September 1, 2025 - November 1, 2025 Bottom of Form Program Details Internship Dates: 10-week paid internship June 1, 2026 - August 7, 2026 Location: In-person at DOD Test and Evaluation Ranges across the Nation Focus: STEM-focused roles in engineering, computer science, data science, and more Application Timeline: Summer 2026 Applications are open from September 1, 2025 - November 1, 2025 Candidate Requirements: • Must be actively pursuing one of the following pathways:, • Traditional STEM Pathway - Current students pursuing a Bachelor's or Master's degree in STEM (e.g., engineering, computer science, physics, mathematics)., • Artisan/Technical Pathway - Current students in trade/technical school or community college programs in specialized fields (e.g., mechatronics, electronics, advanced manufacturing)., • Must demonstrate strong academic performance and interest in national security or defense related careers., • Must be a U.S. Citizen with eligibility to obtain a U.S. Secret Security Clearance. Frequently Asked Questions Who is eligible to apply? TRMCi Program applicants must be U.S. Citizens pursuing a degree or certificate in a STEM field (Bachelor's or Master's) or currently enrolled in a trade/technical school or community college specializing in a technical pathway, and eligible to obtain a Secret clearance. Is this a paid internship? Yes! Interns receive hourly compensation, and eligible participants will have housing, travel, and logistical support arranged and paid for by the program. Do I need prior experience with the DoD or military? No prior DoD experience is required. However, an interest in national security, defense technology, or government service is encouraged. What type of projects will interns work on? Projects vary by location and may include engineering analysis, systems testing, data science, cybersecurity, modeling & simulation, and software development, among others. Where will I be placed? Interns are assigned to Major Range and Test Facility Base (MRTFB) sites and other supporting DoD locations across the country. Placement is based on skillset, clearance eligibility, and mission needs. Major Range and Test Facility Base (MRTFB) Portfolio Department of Defense Test Resource Management Center (TRMC) Air Force • Arnold Engineering Development Complex - Arnold AFB, TN • National Full-Scale Aerodynamics Complex - Moffett Field, CA, • 704th Test Group - Holloman AFB, NM • 412th Test Wing - Edwards AFB, CA, • 96th Test Wing - Eglin AFB, FL, • Space Launch Delta 30 - Vandenberg SFB, CA, • Space Launch Delta 45 - Patrick SFB, FL Army • West Desert Test Center - Dugway Proving Ground, UT, • Electronic Proving Ground - Fort Huachuca, AZ, • Aberdeen Test Center - Aberdeen Proving Ground, MD, • Reagan Test Site - Huntsville, AL (HQ), • Kwajalein Atoll, Marshall Islands (Range), • White Sands Test Center - White Sands Missile Range, NM, • Yuma Test Center - Yuma Proving Ground, AZ, • Redstone Test Center - Redstone Arsenal, AL Navy • Naval Air Warfare Center Weapons Division - Point Mugu, CA, • Naval Air Warfare Center Weapons Division - China Lake, CA, • Naval Air Warfare Center Aircraft Division - Patuxent River, MD, • Naval Undersea Warfare Center Newport Division (AUTEC) - Andros Island, Bahamas, • Naval Undersea Warfare Center Keyport Division - Keyport, WA, • Pacific Missile Range Facility - Kauai, HI Tri-Service / Defense Agencies • Joint Interoperability Test Command - Ft. Huachuca, AZ, • Joint Interoperability Test Command - Ft. Meade, MD Other Recognized Facilities • In development National Cyber Range Complex (NCRC's) • Patuxent River, MD, • Orlando, FL, • Charleston, SC, • Augusta, GA When will I know if I've been selected? Selections are typically finalized by April. You will be notified by email regarding your application status and next steps. Must be able to pass a government background check and obtain a Secret Security Clearance (US citizenship required) Job Posted by ApplicantPro

Job Description Overview We are seeking a Journeyman Computer User Support Specialist to join our team supporting 53rd Wing Technology in Eglin, AFB, FL. This position will support activities within Special Access Programs (SAPs) supporting Department of Defense (DoD) agencies, such as HQ Air Force, Office of the Secretary of Defense (OSD) and Military Compartments efforts. The position will provide “day-to-day” support for Collateral, Sensitive Compartmented Information (SCI) and Special Access Program (SAP) activities. TekSynap is a fast growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. “Technology moving at the speed of thought” embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers. We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays. Visit us at . Apply now to explore jobs with us! The safety and health of our employees is of the utmost importance. Employees are required to comply with any vaccination requirements mandated by contract, applicable law or regulation. By applying to a role at TekSynap you are providing consent to receive text messages regarding your interview and employment status. If at any time you would like to opt out of text messaging, respond "STOP". As part of the application process, you agree that TekSynap Corporation may retain and use your name, e-mail, and contact information for purposes related to employment consideration. Responsibilities RESPONSIBILITIES • Provides support to end users on a variety of issues. Identifies, researches, and resolves technical problems. Responds to telephone calls, email and personnel requests for technical support. Documents, tracks, and monitors the problem to ensure a timely resolution., • Software installation and support of commercial software and related upgrades, • Update solutions database with applicable resolutions, • Problem solving, hardware/software installation and configuration based on computing standards, and client support for all network and desktop, • Monitors and enforces all IT policies and procedures, • Assist with setting up new users in IDAM and multiple level security LDAP profiles, • Installs and configures computers, monitors, network infrastructure and peripherals such as printers, scanners, and related hardware, • Active Top Secret Clearance with SCI Eligibility, • Active IAT I or IAM I certification, • Minimum of 1 to 3 years of experience in Information Technology or a related field, • BS degree in Computer Science, Information Technology or equivalent experience preferred, • Prior performance in roles such as Help Desk technician, System, Network Administrator or Information Technology/Assurance Specialists preferred, • Eligibility for access to Special Access Program Information, • Willingness to submit to a Counterintelligence polygraph Qualifications WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Location: Eglin AFB, FL, • Type of environment: Office, • Noise level: Medium, • Work schedule: Schedule is day shift Monday – Friday. May be requested to work evenings and weekends to meet program and contract needs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds. The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. WORK AUTHORIZATION/SECURITY CLEARANCE • Citizenship: US Citizen Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. TekSynap is a drug-free workplace. We reserve the right to conduct drug testing in accordance with federal, state, and local laws. All employees and candidates may be subject to drug screening if deemed necessary to ensure a safe and compliant working environment. EQUAL EMPLOYMENT OPPORTUNITY In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, sexual orientation, gender identity, protected veteran status, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment. TekSynap is committed to ensuring that our on-line application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact for assistance.

Job Description The following states/districts are excluded from this job ad: AK, CA, CO, CT, DC, HI, IL, LA, MA, MN, MO, NE, NV, NH, NJ, NM, NY, ND, OR, PR, RI, VT, WA, WY Future Need - Actively Interviewing Location: COMNAVSURFGROUP SOUTHEAST, Naval Station, Mayport, FL Are you ready to make a meaningful impact supporting the U.S. Navy? We're seeking a skilled Naval/Marine Corps Intranet (NMCI) End User Support Technician to ensure user access to critical systems, applications, and peripherals. Position Description: The Naval/Marine Corps Intranet (NMCI) End User Support Technician provides command-level support to internal naval system users and peripheral devices. Minimum/General Experience: 5 years of experience working with NMCI networks Minimum Education: High School diploma Essential Skills/Qualifications: • Above average experience providing customer support to internal systems (e.g., phone, email), • Above average experience providing help desk support to the NMCI network, • Above average experience in submitting Move/Add/Change (MAC) and account build out requests, • Strong knowledge of Secretary of the Navy (SECNAV) Manual-5510 and Secretary of the Navy Instruction (SECNAVINST) 5239.1 publication series, • Excellent oral and written communication skills, • Strong attention to detail skills, • Ability to establish and maintain positive interpersonal relationships, • Assignment Location - COMNAVSURFGROUP SOUTHEAST, Naval Station, Mayport, FL; Consists of travel up to a 50-mile radius., • Sedentary Work - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects., • Typing, communicating, repetitive motions., • Close visual acuity to prepare and analyze data, view computer monitors and read. May need to view presentation screens and other visual aids in a virtual setting., • Covers 10 year period and in some instances lifetime events, • OPM Security Investigations Index (SII), • DOD Defense Central Investigations Index (DCII), • National Agency Check (NAC) records, • FBI name check, • FBI fingerprint check, • Credit report check, • A check of local law enforcement agencies with jurisdiction over the areas where the applicant has lived, worked, or attended school, • Education check- Attendance and Degrees, • Employment verification -may include interviews of supervisors and/or co-workers, • Corroboration of unemployment, • May include reference interviews, • May include interviews of the individual, former spouse (s), • Confirmation of all residences, • Provides NMCI/Flank Speed end user support, • Assists the CNSL Information Technology (IT) Manager on the maintenance and upkeep of the headquarters and ashore, • Manages, maintains, and tracks NMCI seat and peripheral Contract Line Item Numbers (CLIN) orders for all headquarters and ashore subordinate commands, • Develops project and program plans and milestones, • Participates in program reviews, status assessments, project and program planning, and project status reviews, • Provides periodic NMCI Program Maintenance reports to the Chief Information Officer (CIO) to support annual budget reviews for NMCI services, • Responds to technical issues for the CNSL staff in support of the CNSL readiness assessment mission, • Provides hands-on assistance for non-help desk related issues, • Configures laptops for remote access for CNSL staff travel, • Maintains an accurate inventory of NMCI and government assets, • Provides end user support for NMCI hardware and software including various Microsoft products Oxley Enterprises, Inc. offers a full array of benefits including: • Medical, dental, vision and prescription drug coverage for you and your family., • Life Insurance, short-term disability and long-term disability paid for by the Company., • Supplemental coverages including Accident, Critical Illness, and Hospital., • Additional Life insurance coverage for you and your dependents. All qualified applicants will receive consideration for employment without regard to any status protected by applicable federal, state, or local law. If you require a reasonable accommodation to apply for a position at Oxley Enterprises, Inc., please send an email to our Human Resources Department at: with the following information: Subject Line: Accommodation Request Provide a description of your accommodation request Include your contact information: Full name, Email address, Best number to reach you (optional) We participate in the E-Verify program.

Job Description Location: YMCA of the Suncoast James P. Gills Branch Rate of pay: $16.25/hr Shift: Varies JOB SUMMARY: Under the direction of the Branch Executive Director, the Office Manager/Coordinator is directly responsible for the management of the administrative office, and its' systems. In cooperation with the Branch Executive Director, duties also include assistance with special events, Annual Giving Campaign, Board of Directors/Committee relationships, HR issues and overall day-to-day administration of the Branch. Education, Training and Experience: Research shows that some candidates apply only if they meet all of the job criteria. If you have passion and intelligence, even if you are missing some of the below requirements, we encourage you to apply to further discuss your skill set. Must be at least 21 years old. High school graduate or equivalent required. A Degree with an emphasis in Business Administration or in related field preferred. Two to four years experience in related field is preferred. Must possess strong oral and written communication skills and be goal-oriented person. Qualifications include: possession of good communication skills, computer skills, accounting skills, clerical skills and sound customer service skills. Must understand and practice YMCA Character Development values of Caring Honesty, Respect and Responsibility and the YMCA mission. Upon hire, must complete Intro to the Y's Cause & Culture and Y's way to Service & Engagement. A valid driver's license is required. Get SMART, CPR/AED and First Aid preferred. Special Skills or Equipment Required: Effective communication and interpersonal skills required. At least one-year personal computer and data entry knowledge required. Must type 30 words per minute, and be proficient in Microsoft Office. Organizational skills and positive attitude required. Physical and Mental Requirements: May be required to lift up to 30 pounds. May be required to stand or sit for extended periods of time. Must be capable of multi-tasking, working under pressure, as well as communicating verbally and in writing when dealing with members, staff and volunteers. Job Duties: • *Prepare daily deposits for all transactions processed at the branch, • *Responsible for the proper coding of all invoices, • *Process all petty cash requests and reconcile petty cash for reimbursement, • *Assist administrative, membership and program staff by providing clerical assistance, • *Responsible for ordering, storing and maintaining office supplies and related materials, • *Responsible for the PHP applications and all related communications, • Assist in the Annual Giving Campaign as campaign secretary and in all fundraising efforts, • Assist with all branch special events in an administrative capacity, • Create a nurturing and safe environment by reporting suspicious activity that may lead to child abuse or may violate the code of conduct. Keep supplies organized, maintain and clean facility and care for equipment, • Role model SMART Key Leadership Competencies: Collaboration Communication and Influence Critical Thinking Program and Project Management Emotional Maturity Functional Expertise EOE/DFWP Please note: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. To apply for this position, please click on the apply now button. Job Posted by ApplicantPro

Job Description Branch Office Manager #4167 Lawyer Regulation | Miami Minimum starting salary $62,591.87 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: Manages office workflow and assignments in coordination with attorneys. Provides a variety of high level administrative and secretarial services to the Chief Branch Discipline Counsel. Provides legal secretary support to Chief Branch Discipline Counsel and bar counsel. Manages and supervises office staff. Assists with budget preparation. Required minimum education: Bachelor's Degree (proof of degree required at interview). Additional progressively responsible administrative/secretarial and or office management experience may substitute for the degree on a year-for-year basis. Required minimum professional work experience: Two (2) years of progressively responsible administrative/secretarial experience and two (2) years of office management/supervisory experience. Supervises the following positions: Legal Secretary (4) Administrative Support 1 (2) Essential Duties and Responsibilities: • Hires and supervises support staff (secretaries, receptionist, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel. Prepares and conducts annual evaluations for all support staff. Schedule's routine office maintenance such as carpet cleaning and submits maintenance requests to the Landlord, • Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel., • Processes weekly expense reports, invoices, travel requests, and investigator time reports., • Oversees office supplies, furniture, and equipment; reviews incoming mail and opens new cases in CAMFI., • Assists in preparing branch office budget., • Provides technical support to the office and as needed, to Practicing with Professionalism seminars., • Administrator for branch's internet research databases., • Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office., • Provides backup support for the legal secretary and administrative support positions as needed., • Other duties as assigned. Knowledge: • Administrative principles and procedures, • Office management procedures and practices, • Sound fiscal practices, • Budget preparation, • Lotus Notes or similar database, • Adobe Acrobat, • Correct spelling, punctuation and grammar usage, • Basic arithmetic, • Basic knowledge of computers, printers, facsimile machines, copiers, scanners, and postage meter Skills: • Correspondence and report writing, • Office management, • Supervisory techniques, • MS Office, • Prioritizing, planning, organizing and coordinating work assignments Abilities: • Implement and evaluate administrative procedures and policies, • Interpret TFB policies and procedures, • Communicate effectively and professionally, both verbally and in writing, • Type letters, memoranda and pleadings in correct format, • Create ADA compliant forms and documents using Adobe, • Establish and maintain effective working relationships with others, • Demonstrate initiative in group projects and individual settings, • Tactfully manage difficult situations, • Operate well under pressure and in a team atmosphere, • Consistently provide excellent customer service, • Manage and supervise others, • Manage an office, • Use discretion and independent judgment, • Learn The Rules Regulating The Florida Bar, • Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Exempt position. This position is in an in-office position, located in Miami, Florida and is not a remote position.