Secretary jobs in Florida - Page 4

Job Description Job Description: Davie, FL Salary: $19/hr Key Responsibilities: • Prepare product dossiers for international customers, ensuring all documentation meets customer requirements., • Coordinate the shipment of required documents and samples for product registration., • Request special documents from US Government offices for registration purposes or international shipments (e.g., FDA certificates, Free Sales Certificate, GMP from the Dept. of Agriculture, BSE/Veterinary Certificate from USDA)., • Enter new customer information into the company database or register company’s in their databases., • Send documents to the Secretary of State and embassies for proper authentication., • Provide regular status updates on registration requests, correspondence, product registration history, and annual registration expenses., • Maintain accurate records of all documents and samples sent to customers, tracking shipments, certificates of registered DBAs, and product registrations per country., • Keep open communication with customers and sales teams., • Offer feedback on SOPs and suggest improvements., • Bachelor’s degree in a Science-related field (preferred)., • 1–3 years of relevant experience (preferred)., • Bilingual in English and Spanish., • Excellent customer service skills., • Proficient in Microsoft Word, Excel, and other computer applications., • Strong communication and interpersonal skills., • Highly detail-oriented.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Corporate & Tax Practice Assistant for its client's Miami office. Location: Miami, FL Schedule: Hybrid (3 days in-office, 2 days remote) About the Role We are seeking a highly organized and detail-oriented Practice Assistant to support our busy Tax and Corporate practice groups in our Miami office. While this role will provide some assistance to a Corporate Shareholder, the immediate priority is to provide high-level support to three Tax Associates. This is an excellent opportunity for a candidate with strong tax practice experience who thrives in a fast-paced, collaborative AmLaw environment. Key Responsibilities • Provide day-to-day administrative and practice support to attorneys in the Tax and Corporate groups., • Prepare, edit, and proofread legal documents, correspondence, and memoranda with a high degree of accuracy., • Manage attorney calendars, schedule meetings, and coordinate travel arrangements., • Maintain and organize client files, both electronic and physical, ensuring compliance with firm standards., • Assist with time entry, billing, expense reports, and related financial processes., • Coordinate with internal departments (finance, marketing, IT, HR) as needed to support practice operations., • Serve as the primary point of contact for client calls and inquiries, handling matters with discretion and professionalism., • Track deadlines, manage case/matter workflows, and ensure timely completion of filings and submissions., • Support business development activities, including preparation of pitch materials and client presentations., • 5+ years of experience as a legal practice assistant, legal secretary, or similar role; Tax practice experience strongly preferred., • Experience supporting corporate attorneys is a plus., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems., • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines., • Strong written and verbal communication skills., • High attention to detail, accuracy, and follow-through., • Competitive compensation package with flexibility for exceptional candidates., • Hybrid work model (3 days in-office / 2 days remote)., • Opportunity to work closely with leading attorneys in Tax and Corporate law., • Supportive and collaborative team culture within a nationally recognized firm.

Job DescriptionWe are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist our clients. You’ll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today!Compensation: $40,000 - $45,000 yearly Responsibilities: • Conduct legal research, when necessary, with guidance from attorneys and paralegals, • Be willing to take on any other necessary administrative tasks to help the firm run smoothly, • Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events, • Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines, • Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary Qualifications:, • Proficient with MS Office products, • Some knowledge of legal software, case management, and docketing programs, • Candidates should have strong organizational skills and communication skills, • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant, • Must be able to type at least 50 WPMAbout Company The Law Office of David M. Goldman was founded by lawyers who have been clients in the past. As a result, our services, fees, and business objectives are centered around the client's perspective. We believe that communication is the key to successful business relationships and will strive to be available to meet your needs in a timely manner. We have AV-rated lawyers who are rated among the best in the country by Martindale and Lawyers.com. Likewise, we are looking for long-term relationships with our employees. If you are looking for more than a job, we would like to welcome you to our family.

Job Description Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Legal Assistant Commercial Litigation Growing Law Firm is looking to hire a Legal Assistant with litigation experience to join their team!. They are looking for someone that takes initiative and has strong organizational skills. Candidates with at least 5 years of civil litigation experience will be considered. Firm offers excellent benefits and salary, depending on experience. Great opportunity! Legal Assistant Litigation - Job Duties: • Set hearings, depositions, mediations and meetings for attorney, • Calendar deadlines for discovery, trial, etc., • Scan and save all documents, • Prepare documents for filing with court (hearing notices, mediation notices, deposition notices, notices of filing, etc.), • Process all invoices for subpoenas, document requests, deposition transcripts, etc., • Save all email correspondence between attorney, paralegal and opposing counsel, • Update/Keep track of case list, trial list and closing of files, • Communicate with clients, opposing counsel and vendors, • Handle travel arrangements for attorneys, • 5+ years of legal assistant litigation experience, • Proficient in Microsoft Word, Outlook, and working knowledge of Excel., • Knowledge of the Federal, State and local rules of court., • Must be highly organized, detail oriented, team player and the ability to multitask, • Working knowledge of court rules, procedures, deadlines, e-filing and production of legal documents, • Litigation Legal Assistant, • Paralegal Commercial Litigation, • Litigation Legal Secretary, • Litigation Paralegal, • Legal Assistant Commercial Litigation #ZR

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a highly skilled and experienced Legal Secretary with 7+ years of commercial litigation experience to provide dedicated support to a group of attorneys, including 2 partners and 2 associates for its client's Miami office. This role offer a hybrid schedule of 4 days in the office and 1 day work from home.The ideal candidate will demonstrate strong expertise in litigation support, including: • Extensive knowledge of calendaring pleadings, motions, and related deadlines for both state and federal courts, • Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment, • Advanced proficiency in MS Word and comfort with other legal technology tools, • Excellent interpersonal and communication skills for working effectively with attorneys, staff, and clients, • Prior experience in a major law firm environment This is an exciting opportunity for a top-tier professional who takes pride in their work, thrives in a collaborative environment, and is committed to delivering outstanding support.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Assistant/Legal Secretary for its client's Miami office. Ideal candidates will have experience supporting corporate lawyers/partners (versus Litigation professionals) – if you have Litigation experience, that would be nice, however, this individual needs to be comfortable with highly repetitive administrative tasks (and we prefer individuals with extensive experience supporting professionals in corporate practice area groups). We’re open in regards to years of experience (though 3-5 years in a legal secretary type role – including Legal Assistant, Paralegals would be preferred). Estimated target salary range: *$61,000 - $92,000. Interview process: *Two rounds of interviews (first round will likely be virtual and last 50 minutes; second round will likely last 30-60 minutes and take place onsite in our client's Miami office); details are still TBD and we will specify in our request. *The first round interview will include a skill assessment. Skill assessment: *Our recruiting process will include a skill assessment as part of the first round interview, and will consist of typing, proofreading, filing, Word, Excel, PowerPoint, and Outlook. You will have 90 minutes to complete the assessment and it will be administered remotely. *The assessment link will be sent to the candidate via email and must be completed in one session utilizing a laptop or desktop computer. The assessment is generally scheduled to be completed before the interview, and we will provide a due date based on your candidate's availability. After your candidate receives the assessment link, the assessment can be completed at any time before or on the due date.

Job Description Legal Assistant We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. Legal Assistant/Secretary Responsibilities and Duties: • Provide administrative support to attorney, • Manage portfolio of cases in case management system using daily task list, • Produce and file various legal documents, • Effectively communicating with witnesses, clients, colleagues and attorneys, • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders, • Other duties as assigned, • Process incoming mail and email., • Prepare, e-file, and process pleadings and orders., • Communication with clients and/or third parties., • Proven working experience as Legal Assistant or Legal Secretary, • Familiarity with law, legal procedures and protocols, and court system, • Satisfactory knowledge of day-to-day operations of a legal office, • Computer literacy, • Proficiency in English, • Working knowledge of case management software, • Excellent secretarial, time management and organizational skills, • Ability to juggle multiple activities and work under pressure, • Ability to multitask and being comfortable dealing with a diverse pool of people, • Knowledge of legal terminology, regulations and court system, • 1 Year Experience preferred but not required, • Computer Skills, • Excellent Typing Skills, • High volume requires multi-tasking, • Ability to maintain confidentiality, • Detail oriented, • Ability to work quickly, efficiently and independently, • Opportunity for advancement for highly self-motivated individuals., • Ability to perform repetitive tasks with a high degree of accuracy, • Comfortable working independently and in a team environment, • Strong attention to detail, • Strong organizational and time management skills, • Proficient computer skills Our firm offers comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, generous 401(k) plan match, paid personal and vacation time, paid parking and more. • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Monday to Friday Education: • Microsoft Office: 1 year (Preferred) Pay commensurate with experience. About us: Rolfe & Lobello, P.A. is a leading firm specializing in debt collection services. We are dedicated to providing our clients with top-notch legal representation and efficient debt recovery solutions.

Job Description Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job Description Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job Description Job Title: Legal Administrative Assistant Location: Miami FL 33133 Salary/Payrate: $65K-$75K annually or contract hourly rate (W2 / 1099), bonus and AWESOME benefits!!! Work Environment: 100% Onsite Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-MG1 Primary Responsibilities • Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence., • Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary., • Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Handles incoming calls in a courteous, efficient manner., • Handles expense reconciliation and reimbursement., • Prepares correspondence, pleadings and other legal documents., • Proofreads documents to ensure accuracy and completeness prior to distribution or filing., • Files legal documents in state and federal courts., • Updates and maintains files in a timely manner., • Prioritizes and executes assigned tasks quickly and accurately, in an organized and detailed oriented manner., • Prepares for trial by assisting attorneys and paralegals., • Additional duties as required. Personal Attributes • Understands and abides by the policies and procedures of the firm, • Flexible and willing to assist wherever needed., • Demonstrates a positive attitude and is approachable., • Adapts well to fluctuations in workload and changes in responsibilities., • Able to work effectively in stressful situations with a demanding workload., • Presents written communications that are concise and accurate., • Exhibits confident and professional verbal and written communication skills., • Answers questions clearly and thoroughly., • Is a problem solver. Skills and Abilities • Lexis Nexis, Pacer, ECF (Electronic Court Filing), TrialWorks or other comparable document management system, Microsoft Office (Word, Outlook, PowerPoint, Excel), and DropBox., • PC skills; ability to use phone system, copier, scanner, fax, and printer., • Transcription preferred or willingness to learn. Minimum Qualifications • High school diploma required (College degree is preferred, but not required)., • 3+ years of solid fast-paced executive assistant and litigation secretary experience., • Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).

Job DescriptionA well-established litigation firm is seeking an experienced Insurance Defense Litigation Legal Assistant to join their fast-paced office. This role requires at least 2 years of litigation experience, preferably in commercial litigation. The ideal candidate is a self-starter, has strong organizational skills, and excels in communication. Prior experience in insurance defense is preferred.Key Responsibilities • Provide daily support to attorneys and paralegals in general liability litigation., • Handle administrative duties such as scheduling, coordinating meetings, managing case files, and answering calls., • Schedule hearings, depositions, mediations, conferences, and other legal proceedings., • Compile, organize, and prepare case documents, binders, and records., • Maintain and update electronic case files with relevant information., • Calendar deadlines and important case events to ensure timely filings.Qualifications, • Minimum 2 years of experience as a legal assistant or legal secretary., • Strong understanding of legal procedures and terminology., • Proficiency in electronic filing for state and federal courts., • Familiarity with Federal and Florida Rules of Civil Procedure., • Knowledge of litigation processes and court procedures, including Florida E-Filing (ECF)., • Experience with trial preparation and document organization., • Advanced skills in Microsoft Office and excellent typing ability., • Ability to multi-task in a fast-paced environment and work independently.Benefits, • 401(k) plan, • Dental insurance, • Disability insurance, • Competitive salary based on experience, • 20 days of PTO + paid holidays, • Health and life insurance #Promote

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY. There

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

HCA Healthcare - JobID: 3815790 [Medical Office / Unit Clerk] As an Unit Secretary at HCA Healthcare, you'll: Process orders in computer accurately with attention to detail; Compile chart packets and route forms accordingly; Answer telephones and all inquiries in an attentive and helpful manner usin

Tenet Healthcare - West Boca Medical Center [Medical Office / Unit Clerk] As an Unit Secretary at Tenet Healthcare, you'll: Provide clerical assistance and support in the operation of the assigned nursing unit to ensure effective and efficient services are delivered; Coordinate communication between

Mary's Medical Center [Medical Office / Unit Clerk] As an Unit Secretary at Tenet Healthcare, you'll: Provide clerical assistance and support in the operation of the assigned nursing unit to ensure effective and efficient services are delivered; Coordinate communication between medical staff, p

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. There is no experience required. NO EXPERIENCE REQUIRED – PAID TRAINING PROV

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc.

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Work involves responsibility for performing difficult and complex secretarial and clerical tasks, and normally involves direct or indirect supervision over the work of a secretarial and/or clerical subordinate.Work assignments are received in the form of suggestions or general outlines.Only unusuall

Northwell Health - JobID: 22366509 [Medical Office / Unit Clerk] As a Secretary at Northwell Health, you'll: Perform diversified clerical/secretarial duties which may include typing various correspondence, reports, articles, etc.

Job Description SUMMARY: The Adult Day Training Lead is a designated representative of the Adult Day Training Center and is responsible for maintaining a high standard of quality services. This individual is responsible for ensuring all aspects of the programs meet ethical, legal, and professional standards and promote optimal client progress. This individual is responsible for directly supervising instructional personnel assigned to the Key Training Center sites. Serves as advisor to the day program staff on all matters related to the welfare of participants, risk management, staff development and quality assurance (programmatic and contractual). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Leads Instructors and Instructor Assistants (to include all workshop groups, volunteer groups, clubs, and community integration). Evaluate and give feedback as needed to personnel., • In conjunction with the Day Services Director, assumes responsibility for the organization and arrangement of the groups to maximize supervision, effective training flow, and space utilization., • Monitor programming and training procedures for all activities. Assist in handling of behavioral issues as needed and consults with Day Services Director regarding behavioral (acquisition and reduction) issues., • Represent the Adult Day Training Program at Support Plan meetings for all those receiving Life Skills 3 services. Participates in all meetings as needed., • Coordinates with the Day Services Director and secretary specific details regarding staff call outs and transportation. Overseeing the ordering and distributes supplies / equipment as needed., • Leads individual training provided by instructors through observations, consultation and review of programs and implementation plan. Provides in-service training and direction to instructional staff in the program through staff meetings and other in-service programs as required., • Conducts monthly fire drills and maintenance of related records., • Ensures all participants at the Key Center areas receive a meaningful day activity, and goals are being addressed., • Keep Day Services Director informed of staff and client issues regarding habits, personnel matters, and matters related to service delivery., • Assists in arranging appropriate personnel coverage in all areas of the Day Program. Ensures staffing ratio are maintained. Coordinates activities with Day Services Director for a meaningful day., • Maintains Material Safety Data Sheets (MSDS) on all products used in the Day Program. Ensure that all staff follow safety procedures., • Oversee maintenance issues and custodial care of the campus. Ensures that buildings are properly secured, and fire/health codes are followed. Follow up with the Day Services Director regarding any ongoing maintenance issues., • In conjunction with Day Services Director and Program Operations Director, assures that all building/work areas used for service programs are in compliance with the Americans with Disabilities Act (ADA) particularly as it relates to a barrier free environment., • Actively participates in other meetings as directed, such as Safety Committee, QSI meetings, support plan meetings, new admission meeting, parent forums, etc., • Performs other essential duties as required or assigned. MANAGER RESPONSIBILITIES: Leads subordinates, leads (Instructor and Instructor Assistants) who supervise client attending the ADT. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Associate degree, vocational rehabilitation, special education, occupational therapy, psychology or a related field from an accredited college or university preferred. Years of experience may be substituted for college education. Three years' experience in rehabilitation or in an educational or vocational setting for developmentally disabled persons is required. One year's experience in a Lead capacity preferred. CERTIFICATES, LICENSES, REGISTRATIONS Certification in Behavior Analysis is preferred. Must be able to become certified in First Aid/CPR and T.A.C. T. (Therapeutic Approaches in Crisis Training). Valid Florida drivers' license with a safe driver rating. OTHER SKILLS AND ABILITIES Ability to deal courteously, tactfully, and efficiently with program participants, staff members and the general public. Emotional stability and maturity with a genuine interest in working with program participants. Capable of working flexible hours/day if needed. Ability to become certified in Therapeutic Approaches in Crisis Training (TACT). A thorough knowledge of behavior analysis and its practical application. Willingness to comply with in-service, training, or other mandates. Knowledge of the American with Disabilities Act (ADA). Most possess good organizational and management skills. Knowledge of APD regulations applicable to the developmentally disabled. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms; and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl, and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions; is occasionally exposed to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, and extreme heat. The noise level in the environment is usually moderate. Key training Center provides equal employment opportunities to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Job Title: Legal Secretary Location: Naples, FL 34103 Salary/Payrate: $65K-$80K annually, overtime eligible and excellent benefits Term: Permanent / Fulltime Bachelor’s degree required: No (Preferred) Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-AV1 Our client, a full-service law firm with over 175 attorneys and six offices, has a full-time opening for an experienced Legal Secretary at their offices in Naples, Florida. The position will pay an annual salary of $65K to $80K (dependent on experience) and is eligible for overtime pay. The position is 100% onsite. This role will be supporting multiple practice teams and 2 to 4 attorneys. They are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: • Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers., • Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods., • Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance., • Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested., • Receives, reads and routes incoming postal mail., • Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery., • Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys., • Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis., • Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline., • Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings., • Requests checks for filing fees, etc. and attorneys' business expense reimbursements., • Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives., • Attend staff meetings, training sessions and other required employee meetings., • Copying, typing, scanning, faxing and any other general office duty as needed., • Maintains confidentiality in all firm and client matters., • Assists with other firm work as directed by attorney or paralegal., • This role is 100% onsite. QUALIFICATIONS & REQUIREMENTS: Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. • 2+ years' experience as a legal assistant or experience in a law firm, • Bachelor’s degree in legal studies or related field preferred Required Skills/Abilities: • Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm., • Excellent grammar, proofreading, transcription, and organization skills., • Strong communication skills, both verbal and written., • Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities., • Works independently and completes tasks with minimal supervision., • Professional demeanor and ability to work well in a team-oriented environment., • Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff., • Committed to providing responsive client service., • Occasional hours outside of normally scheduled hours. Preferred Skills: • Knowledge of iManage or other document management systems.

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY. There

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

PrideStaff - 512977 [Administrative Assistant / Secretary] As a Receptionist at PrideStaff, you'll: Greet and accommodate visitors; Be proficient in MS Office Suite; Answer multiple phone lines; Support other departments assisting them with administrative tasks; Acquire office and/or kitchen supplie

Hiring PI Paralegal or Legal Secretary in Orlando - Bilingual is a PLUS.This Jobot Job is hosted by: Cam Strahm.Are you a fit? Easy Apply now by clicking the Apply button and sending us your resume.Salary: $60,000 - $100,000 per year.We are a PI attorney firm dedicated to helping victims and their f

Assist attorneys in handling assigned case files and delivering other legal services under attorney supervision. The team is comprised of multiple roles and levels including Leadership, Attorney, Paralegal, Legal Secretary, and Legal Administrative Support. While every day can provide different expe

Salvation Army - [Administrative Assistant / Secretary] As a Receptionist at Salvation Army, you'll: Answer phone, return calls, and transfer calls; Greet those who walk through door; Guide people where they need to go; Forward calls, take messages, and refer to correct internal departments; Write a

AutoNation - Jaguar Land Rover Fort Lauderdale [Administrative Assistant / Secretary] As a Receptionist at AutoNation, you'll: Receive incoming calls, determine the nature of each call and direct the caller to the appropriate person or department; Answer basic inquiries and take messages; Meet and g

Here is what you can expect when you join our Village as an Administrative Assistant:. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. Medical secretary or secretarial certification is preferred-

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. There is NO experience required, paid training is provided for all job openings. T

Job Description Full Time Position Open: Job Summary: The Receptionist/Secretary at Sanford Paint and Body will play a crucial role in customer service for our company. This position requires a highly organized and detail-oriented individual. This individual has the ability to flex between different facets of the company's operations. Must always have a positive attitude with motivation and work well with others. Qualifications Must have prior receptionist/secretary experience preferably in the auto collision industry Effective communication and time management skills Intermediate computer skills; working knowledge of Internet Explorer and working knowledge of Microsoft Office Word, Excel and Quickbooks Key Responsibilities: Serve as the first point of contact for customers, ensuring they are properly directed to the correct estimator Appearance (professional, clean, neat, meets company standards) Scheduling & Communication Facilitate communication between departments and ensure that information is effectively shared across the organization. Act as a liaison between the operations team and other departments. Document Management & Filing System Manage timecards for all staff Manage the inventory of office supplies, ordering new materials as needed to ensure the office runs smoothly without interruption. Coordinate with vendors and service providers for office-related needs, including repairs, maintenance, and supply orders. Ensure that all office equipment is properly maintained and in good working order. Benefits: Competitive pay and benefits package (full time) Paid time off and Holidays (full-time) Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time) Company DescriptionHigh quality collision repairHigh quality collision repair

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. There is NO experience required, paid training is provided for all job openings. T

Job Description General office type filing, answer phone , make phone calls, check on orders, place orders, etc. Company DescriptionReal-estate and construction.Real-estate and construction.

We are seeking an experienced Assistant Corporate Secretary to join our legal team, focusing principally on Section 16 and New York Stock Exchange (NYSE) compliance, proxy statement preparation, corporate governance, subsidiary maintenance, administration of director compensation programs and govern

Job Description We are seeking an experience air cargo manager to join our team! You will provide high-level administrative support as an Executive at our company. Responsibilities: • Handle administrative needs, • Must be familiar with air cargo importation and exportation rules, • Must be able to travel if needed to all points, • Receive visitors, • Train and supervise lower-level staff, • Previous experience as an executive secretary, administrative assistant, or in other related fields, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detail, • Minimum of Bachelor degree in administration, • Experience in aviation is preferred but not mandatory.Company DescriptionPrivate jet Aircraft Owner and operating Worldwide Company with office at the Fort Lauderdale Int. Airport. FloridaPrivate jet Aircraft Owner and operating Worldwide Company with office at the Fort Lauderdale Int. Airport. Florida

There are many employment opportunities with the Postal Service from entry level to management. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typi

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail

Job Description We are seeking a Personal Assistant / Secretary! You will perform clerical and administrative functions as well as personal. It would be temporary with opportunity to become full time, ideally 9-3pm Mon-Thurs.. We need consistency. It is a home office. I am looking for someone that is one step ahead of me and anticipates the next move for both personal and business and can help keep me organized. We may be moving our office within the next few months and will need help packing as well. Responsibilities: • Filing!, • Draft email correspondences and other formal documents, • Reconcile Transactions in QB (Desktop Version), • Answer inbound telephone calls, Make outgoing calls, • Job costing via crews time sheets for time billing, • Invoice and Estimates in QB, • Microsoft Word, Minor Excel, Experience is a must, • Call and Order Parts, Get Quotes, Research Parts online, • Develop and implement organized filing systems, • Perform all other office tasks, • Take Charge, get the job done, • Must have reliable transportation, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail (near OCD would be nice :), • Strong organizational skills!! to help me get in order, • Not shy to the construction industry of pressure and fires burning, • Common Sense please, • Not hesitant to dive in and tackle ANY task, • Be able to work in a Home Office environment, • Work for a Family Owned Company

Executive Secretary-Admin Asst. Short Description: Executive Secretary-Admin Asst WORK ENVIRONMENT: Professional.

PrideStaff - 564943 [Administrative Assistant / Secretary] As a Receptionist at PrideStaff, you'll: Greet and accommodate visitors; Be proficient in MS Office Suite; Answer multiple phone lines; Support other departments assisting them with administrative tasks; Acquire office and/or kitchen supplie

Hyundai Dealership - JobID: 200-103332 [Administrative Assistant / Secretary] As a Receptionist/Cashier at Hyundai, you'll: Assist with answering customer inquiries and problems by routing customer to the appropriate contact and/or department; Administer Customer Satisfaction Index questions to cust