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Administrative assistant jobs in California

Are you a business? Hire administrative assistant candidates in CA

  • Administrative Assistant
    Administrative Assistant
    19 days ago
    $20–$25 hourly
    Full-time
    Fountain Valley

    Paul Anthony Real Estate is seeking a dedicated and organized Administrative Assistant to support our operations in Fountain Valley. This role is crucial for maintaining efficient office functions and providing comprehensive support to our real estate agents and clients. We are looking for someone who can ensure the smooth running of our office and contribute to a productive work environment. Key Responsibilities include: • Managing office correspondence, including emails, calls, and mail., • Scheduling appointments, property showings, and meetings for real estate agents., • Maintaining and organizing client files, property listings, and other essential documents., • Assisting with the preparation of marketing materials and property advertisements., • Coordinating with clients, vendors, and other stakeholders to ensure smooth transactions and timely communication., • Performing general clerical duties such as data entry, photocopying, and filing. Qualifications: • Proven experience in an administrative support role, with experience in the real estate industry being a plus., • Excellent organizational and time management skills, with the ability to prioritize tasks effectively., • Strong written and verbal communication abilities, demonstrating professionalism and clarity., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software., • Ability to work independently and as part of a team in a dynamic, fast-paced environment., • A proactive attitude with meticulous attention to detail.

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  • Office Administrator
    Office Administrator
    18 days ago
    $30–$35 hourly
    Full-time
    Carmel Valley, San Diego

    Nexora Recruitment Group is seeking a dedicated and organized Office Administrator to ensure the smooth and efficient operation of our office. This role is crucial in providing comprehensive administrative support to our team, maintaining a productive work environment, and contributing to our overall success in talent acquisition. Key Responsibilities: • Manage general office administrative tasks, including procurement of office supplies and equipment maintenance., • Handle incoming and outgoing communications, including phone calls, emails, and postal mail, directing inquiries as appropriate., • Maintain organized filing systems, both digital and physical, for important documents and records., • Assist with scheduling appointments, meetings, and managing calendars for team members., • Coordinate and prepare for meetings, including setting up meeting rooms and distributing materials., • Support various departments with administrative tasks, such as data entry, report generation, and document preparation., • Ensure the office environment is tidy, professional, and welcoming for visitors and staff., • Collaborate with the team to identify and implement improvements in office procedures. Qualifications: • Proven experience in an administrative or office support role., • Excellent organizational and time management skills with the ability to prioritize tasks effectively., • Strong communication skills, both written and verbal, with a professional and friendly demeanor., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and as part of a team in a fast-paced environment., • High level of attention to detail and accuracy. Join our dynamic team and play a vital role in supporting our mission to connect top talent with leading companies.

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