Administrative assistant jobs in California - Page 4

Our Property Administrative Specialists play an important role in a number of vital hotel functions.At our hotels Property Administrative Specialists work across departments (e.Guest Services Engineering Food & Beverage) to support administrative needs.Whether providing administrative support (e

Are you an experienced Clinical Lab Professional Are you looking to embark on a new challenge in your career or start your career in Clinical Lab Science If so Labcorp wants to speak with you about exciting opportunities to join our team as a Technician at our Core Lab in San Diego CA.In this positi

Hawkins offers eligible employees and their dependents comprehensive benefits which includes medical dental vision life insurance LTD/STD and more.

We will keep accepting applications until the position is filled.The application window may close unexpectedly once we have enough qualified candidates.The LA County Board of Supervisors recently.County is working to revise and expand our response to help all who are affected.We are looking for qual

Certainly! Heres a revised version of the job ad with that addition:.Job Title: HR Administrative Assistant (Experience in automotive is a plus).Century West BMW with travel to various locations.We are seeking a detail-oriented and proactive HR Administrator to support our Human Resources department

As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders.

Maintain a well-organized and professional office environment including common areas and meeting spaces.

Job Title: Administrative Assistant.Hybrid Wed & Thur Onsite ( Schedule: Mon - Fri 7am - 3.Duration: 1 Year and 6 Months of contract.High School Diploma or Equivalent.Day-to-Day Responsibilities/Workload.Download drawing package content from SharePoint.Generate/assign drawing package number.QC PDF

Job DescriptionBenefits/Perks • Flexible scheduling, • Great small business work environment Job Summary Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease. Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties. Responsibilities • Greet patients and explain procedures to patients in a compassionate manner, • Position patients appropriately for diagnostic imaging procedures, • Practice ALARA radiation protection techniques, • Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads, • Utilize both digital and non-digital diagnostic imaging equipment, ensuring compliance with approved radiology techniques and all policies and procedures, • Aid provider with prescribed patient treatments in accordance with approved standards, policies, procedures, and protocol as necessary., • Perform routine maintenance, diagnose malfunctions, and make minor repairs on equipment, arranging for repairs as needed, • Complete forms and maintains records, logs, and reports of work performed, • Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines

Position: Administrative Assistant Schedule: Monday - Friday 8am-5pm Location: Livermore, CA Pay: 21-22/hr. D.O.E Job Duties include but are not limited to: • Checking work orders that are turned in to the scheduling department., • Print out work orders sent in by email from project managers and customer service, • Collecting and preparing work orders that will be sent out from the front office., • Collect “Quality Control Sheets” from the front office, • Send out work orders via Microsoft Outlook., • Send out receivers, signed work orders, job site notes, and pictures of job sites to project managers, • Communicate via emails and properly label emails for effective flow of information., • Collect Sign offs for Customer Service Department., • Send Sign offs to Customer Service Department., • File Sign offs to Customer Service Department., • Provide ETA’s for Customer Service Department., • Use RFMS for reports and scheduling, • Use Adobe Acrobat Reader, • Use Microsoft Word, • Generate reports on Microsoft Excel from bulk data provided by RFMS, • Data entry on Microsoft Excel (sign offs turned, pictures of material left behind), • Turn in Excel Sheet of weekly numbers for meetings, • Turn in work orders to Billing Department, • Answer calls from installers, project managers, front office., • Log defective materials that are turned in and keep it organized, • Send out supplementary work orders, down time, extra floor prep, and work order revisions etc., • Communicate with project managers. (defective material issues, material shorts, needed materials to complete projects, job site not being ready, material approval for floor prep etc.), • Communicate information that needs to be relayed from the project manager to the contractor. (details that need to be corrected, CBI’s that are pending, parking instructions, safety etc.) Qualifications: • Minimum 2 years recent Administrative experience., • Data Entry experience, • MS Office Knowledge

The UCSF Fresno Medical Education Program and Central California Faculty Medical Group, dba Inspire Health are seeking a full-time faculty member at the Assistant, Associate, or Full Professor rank with expertise in Noninvasive Cardiac Imaging. Applicants should be board certified or board eligible in Cardiovascular Disease, have excellent clinical and procedural skills, be willing to actively participate in medical education, and have experience and interest in clinical research. The successful candidate will direct Cardiac Fellow training in Noninvasive Imaging. This includes teaching and supervision of trainees. Faculty appointment with UCSF will be commensurate with the applicant’s background and accomplishments. The UCSF Fresno Department of Medicine, Division of Cardiology, has a 3-year Cardiology Fellowship and a 1-year Advanced Imaging Fellowship. The program is based in Fresno, California, where residents enjoy a high standard of living combined with a low cost of living. The result is a quality of life uniquely Californian, yet surprisingly affordable. Limitless recreational opportunities and spectacular scenery is all accessible in a community with abundant affordable housing. While there is much to see and do in Fresno, the city is ideally located for fast, convenient getaways to the majestic Sierra (just 90 minutes away) as well as the scenic Central Coast, just two and one-half hours away. Fresno is the only major city in the country with close proximity to three national parks, including renowned Yosemite National Park. For positions exclusively funded by the affiliate organization: Inspire Health provided a reasonable salary estimate for this position $400,000-$550,000. Please apply online at: with CV. Applicant materials must list current and/or pending qualifications upon submission. The selected candidate must meet all of the qualifications at the time of appointment. Visit our website: and About UC San Francisco As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct. • “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer., • UC Sexual Violence and Sexual Harassment Policy, • UC Anti-Discrimination Policy, • APM - 035: Affirmative Action and Nondiscrimination in Employment

Senior Legal Administrative Assistant (Contract Role) Location: Cupertino, CA-Hybrid role Contract Duration: 6 Months with possible extention Are you an experienced administrative professional with a strong background in supporting legal or corporate teams? We are seeking a Senior Legal Administrative Assistant (Contract) to provide high-level administrative and operational support to a dynamic legal department and senior leadership team. This role is ideal for someone who thrives in a fast-paced, confidential environment and enjoys working across multiple teams to keep operations running smoothly. Key Responsibilities: • Provide comprehensive administrative support to senior leaders, including complex calendar management, travel coordination, and expense reporting., • Organize and facilitate meetings, agendas, and team events, and ensure timely follow-ups and action items are completed., • Serve as a liaison between executives, cross-functional partners, and other business teams to maintain efficient communication and collaboration., • Maintain a high degree of professionalism and confidentiality while managing sensitive legal and business matters., • Support legal operations with administrative tasks, including document management, scheduling, and coordination of legal reviews., • Manage multiple priorities, anticipate needs, and proactively resolve issues in a rapidly changing environment. Qualifications: • 5–7 years of administrative experience supporting senior executives or legal teams., • Previous experience in a legal, litigation, or paralegal environment is highly preferred., • Exceptional organisational skills, attention to detail, and ability to multitask effectively., • Proven ability to manage competing priorities and deadlines with professionalism and discretion., • Excellent written and verbal communication skills with a polished, professional demeanour., • Resourceful, proactive, and able to work both independently and collaboratively., • Strong proficiency with Apple products and software (Calendar, Keynote, Numbers, Pages)., • Ability to occasionally lift to 30 lbs (office materials, documents, etc.).

A recognized entertainment organization in Los Angeles, CA is actively seeking an experienced Administrative professional to join their staff as an Executive Assistant providing support to one of their VPs. About the Opportunity: • Assignment Length: 6 to 12 months, • Schedule: Monday to Friday, • Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader, • Managing expense policy, including team approvals, reimbursements, travel and expense reports for team leader, • Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc., • Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports, • Participating in meetings, taking notes, and disseminating information to relevant stakeholders, • Managing special projects/events as designated and assisting other department members as necessary and acting as back up for other assistants on team, • 3+ years of Administrative experience supporting Executive and C-Level staff., • High School Diploma / GED, • Prior experience supporting a leader working across different time zones., • Expertise in Microsoft Office programs, including Outlook, Word, Excel, and Teams, • Great interpersonal skills, • Excellent communication skills (written and verbal), • Strong attention to detail, • Highly organized, • Associate's and/or Bachelor's Degree, • Bilingual (English & Spanish/ English & Japanese), • Advanced knowledge of PowerPoint

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities • Use the digital systems provided to perform this role (we are fully digital), • Draft, proofread, and prepare professional correspondence, letters, and documents, • Maintain calendars, schedule appointments, and coordinate meetings, • Organize digital files, manage email communication, and track follow-up tasks, • Assist with recordkeeping, data entry, and digital documentation, • Prepare reports, summaries, and written materials with strong attention to detail, • Support internal and external communication with professionalism and warmth, • Help organize priorities and ensure deadlines are met, • Use Microsoft Word, Excel, Outlook, and other digital tools efficiently, • Assist with errands, research, and day-to-day administrative needs, • Excellent writing, proofreading, and communication skills, • Honest, dependable, and committed to professional integrity, • Positive, professional demeanor when interacting with colleagues, partners, and vendors, • Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar, • Detail-oriented with careful adherence to processes, instructions, and documentation, • Highly organized and able to multitask in a fast-moving environment, • Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook, • Quick learner with strong problem-solving skills and critical thinking ability, • Reliable transportation and valid driver’s license, • Full-time position, in person, • Monday–Friday, 9:00am – 6:00pm, • $17.25/ hour; 40 hours per week, • Prior experience as an Executive Assistant or Administrative Assistant, • Please include your résumé Benefits: • 401(k), • 401(k) matching

Job DescriptionPhysician Assistant (PA) Position with National Wound Physician Group Get Your Life Back – No Nights, No Call, No Weekends Join Vohra Wound Physicians, the largest and most trusted wound care group in the US. Why Vohra Wound Physicians? •We are the premier wound care specialty group.•We provide bedside care in over 3,000 facilities across 28 states.•Innovative, thought leader in the field of wound care.•Enjoy autonomy, a better work-life balance, no call, no weekend and achieve clinical satisfaction while delivering excellent patient outcomes.•We provide malpractice coverage, administrative support, and an intuitive EMR so you can focus on caring for patients, not paperwork.•Paid Training What We Look For: Join our team and enjoy an individualized practice with flexibility and work/life balance. If you want to become an expert in wound care, learn from highly qualified physician peers, utilize cutting-edge technologies, and spend your time focused on patients and not paperwork, then Vohra is the practice for you. We place a high value on clinical experience, cultural fit, and a passion for helping patients. We require: •An active unrestricted license in the state you wish to practice in•Clinical work experience within the past 6 months What Our Providers Say •“I have been with the company for 12 years, and I’m thankful every day that I made the change.” Dr. Steve Tran, a trained internal medicine physician who transitioned to Vohra.•“Working with Vohra has given me independence, autonomy, and a work-life balance while still being able to care for patients.” - Dr. Angela Crawford, a trained general surgeon who transitioned to Vohra.•“The Vohra Model appreciates that most physicians are looking for some degree of professional autonomy, and the organization allows you to take ownership of your practice.” - Dr. Alan Powers, a surgical resident before transitioning to Vohra. What We Look For: Join our team and enjoy an individualized practice with flexibility and work/life balance. If you want to become an expert in your field, learn from highly qualified physician peers, utilize cutting-edge technologies, and spend your time focused on patients and not paperwork, then Vohra may be the right physician practice for you. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Company Description Pacific Sotheby’s International Realty is a luxury residential brokerage in Southern California, supporting over 600 elite real estate professionals in 18 offices throughout San Diego and Orange County. The company offers extensive marketing programs and media partnerships to ensure successful property sales experiences for agents and clients. Role Description This is a full-time on-site Personal Assistant role located in San Diego County, CA at Pacific Sotheby’s International Realty. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, and utilizing clerical skills to support daily operations. Qualifications • Personal Assistance and Executive Administrative Assistance skills, • Strong communication skills, • Experience in Diary Management, • Clerical Skills, • Excellent organizational skills, • Ability to prioritize tasks effectively, • Proficiency in MS Office suite, • Previous experience in a similar role is a plus

Overview Assistant Dean of Nursing Salary 120K-140K We are seeking a driven and experienced individual to join our team as the Assistant Dean of Nursing. This role is pivotal in supporting the Dean in the oversight of instructional and management duties associated with our Workforce Development site. You will play a crucial role in supervising nursing program activities, implementing special projects, and collaborating closely with the Dean to ensure the success and compliance of our programs. Key Responsibilities • Program Management: Assist in the planning, development, and evaluation of nursing programs, ensuring adherence to accrediting bodies and Board regulations. Oversee faculty and staff, clinical site coordination, curriculum development, program budgets, and student advocacy., • Administrative Duties: Prepare and maintain accurate records and reports for state and Board requirements. Collaborate with Human Resources for faculty documentation and participate in program committees., • Clinical Operations: Conduct assessments of clinical sites, confirm staffing and student placements, and ensure timely completion of evaluations. Maintain communication with clinical partners and manage clinical facility contracts., • Instructional Leadership: Contribute to teaching activities and curriculum development. Use innovative teaching methods and ensure timely completion of clinical assignments and evaluations., • Valid and clear Registered Nursing License in the state of the Workforce Development site., • Bachelor's degree required; enrollment in a Master's program preferred., • Minimum one year of teaching experience in a nursing program and one year of clinical experience as a registered nurse., • Strong leadership, communication, and collaborative skills., • Comprehensive medical, dental, and vision insurance., • Generous vacation and holiday package, including floating holidays., • 401K plan with company match and life insurance.

Job Title: Executive Assistant Location: This is a hybrid role. While most work can be done remotely from your home office, candidates must reside within the San Francisco Bay Area. This position requires occasional local travel for in-person events, content creation (like taking photos), and attending conferences. About Us: We are dedicated to providing exceptional senior living options that enhance the quality of life for our clients. With a commitment to compassion, integrity, and excellence, we offer personalized services that help families navigate the complexities of senior living options. Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. This role requires managing a CRM database, handling inquiries, supporting client move-in processes, and providing comprehensive administrative support as well as managing social media, attending conferences & events, and other ad hoc tasks as needed. The successful candidate will work closely with the CEO and other team members to ensure efficient operation of the business, adherence to HIPAA compliance, and maintenance of client confidentiality. Responsibilities: • CRM Management: Oversee and manage the CRM database of leads, communities, and professionals., • Inquiry Handling: Answer calls inquiring about senior living options and direct them to the appropriate Senior Living Consultant. Document all inquiries in the database., • Client Move-In Support: Assist with the client move-in process, including arranging transportation, ordering medical equipment, and facilitating referrals for additional services such as home care and legal assistance., • Weekly Updates: Provide weekly updates to the CEO during scheduled meetings., • Contract Facilitation: Obtain and manage contracts from senior living communities., • Communication: Respond promptly to inquiries, calls, texts, and emails within a 24-hour timeframe. Manage email communications on behalf of the team., • Information Management: Call communities to gather information, order branded marketing materials, and organize community data., • Process Development: Develop processes to enhance collaboration on clients' needs., • Event and Activity Planning: Plan, organize, and execute activities, events, vendor conferences, and meetings., • Calendar Management: Manage and maintain calendars for the team., • Administrative Duties: Handle virtual administrative tasks including filing, scanning, and copying., • Research and Data Organization: Conduct research, organize data, and create presentations and documents as needed., • Social Media Management: Oversee and manage social media platforms., • Statistical Analysis: Gather and organize data for statistical analysis., • New Team Member Onboarding: Set up files and tools for new team members to ensure they have the necessary resources from day one., • Other Duties: Assist with all other aspects of our business as needed. Qualifications: • Must reside within the San Francisco Bay Area for occasional in-person events and meetings., • Proven experience as an Executive Assistant or similar administrative role., • Strong knowledge of CRM systems and proficiency in managing databases., • Excellent communication skills and the ability to handle multiple tasks efficiently., • Must be HIPAA compliant and committed to maintaining strict confidentiality., • Strong organizational skills with the ability to plan and execute events and meetings., • Proficiency in Microsoft Office applications, social media platforms, and virtual communication tools., • Ability to create detailed presentations and statistical reports., • Must have a valid driver’s license and be able to handle tasks virtually., • Must maintain a dedicated, quiet home office environment conducive to focused work and free from significant distractions. What We Offer: • 401K plan & matching, • Company Health Plan Coverage, • Paid Holidays & PTO, • Monthly expenses, cell, and internet., • Opportunities to develop professional skills and grow within the company & role., • A role that is critical to the smooth operation and success of our business. We look forward to welcoming a dedicated Executive Assistant to our team who is passionate about making a significant impact in the senior living industry. Equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Brandwell: As a family owned company we value individual purpose and believe in developing team members to not only thrive at work but also in life. We believe in the importance of cultivating a supportive and inclusive culture that encourages collaboration, creativity, and continuous growth. By empowering our team members, we hope to ensure that they are equipped with the necessary tools and resources to exceed client expectations and thrive in their personal lives. Brandwell is a creative, people-first promotional products and branded merchandise company helping brands connect through tangible experiences. We bring joy, creativity, and precision to every project — from eCommerce programs to large-scale fulfillment and kitting. Position Overview: We’re looking for a Warehouse Project Assistant to support our growing fulfillment and kitting operations. This role is ideal for someone detail-oriented, organized, and excited to be part of a collaborative, fast-moving environment where every package represents our clients’ brand. You’ll assist with project-based kitting and fulfillment, inventory management, and order picking and packing to ensure that every shipment is completed accurately, on time, and with Brandwell’s signature attention to detail. We're looking for someone who brings warehouse experience, e-commerce knowledge, and a proactive mindset. Key Responsibilities Warehouse Operations • Receive, unpack, inspect and organize incoming deliveries., • Accurately pick, pack and ship orders for Brandwell programs and daily e-commerce orders., • Support with kitting and fulfillment projects (assembling, labeling, packaging client merchandise), • Prepare shipments for UPS, FedEx, and freight carriers, • Communicate with project managers to ensure smooth execution and timely delivery special projects and e-commerce orders., • Maintain a clean, safe, and organized work area, • Assist with other warehouse or special projects as needed Inventory Management • Track inventory using digital systems and maintain accurate records., • Help manage restocking needs and coordinate with relevant team members., • Conduct routine inventory audits and help resolve discrepancies., • Assist with regular stock rotation and physical inventory counts Administrative & Program Support: • Maintain order records, shipment logs, and inventory documentation., • Input data into inventory and e-commerce platforms (e.g., Shipstation, Monday, Google Sheets)., • Assist in preparing materials and supplies for Brandwell programs and events., • Coordinate shipping and logistics to support timely program delivery. Qualifications • 1–3 years of warehouse, fulfillment, or e-commerce logistics experience (promotional products industry experience a plus), • Ability to lift 30–50 lbs and be on your feet for extended periods. This role requires frequent standing, walking, and physical activity in a fast-paced setting., • Solid computer skills (inventory systems, shipping software, spreadsheets), • Experience with ShipStation and other e-commerce and project management software is a plus, • Detail oriented, exceptional organizational skills and the ability to deliver under deadlines with a high level of accuracy, • Work independently, under minimal supervision as well as work effectively in a collaborative team environment with a dynamic range of people, • Curious, flexible and a positive “can do” attitude and ready to jump in wherever needed Why You’ll Love Working at Brandwell • A family-owned, people-focused culture built on creativity, work ethic, and joy, • Collaborative environment where every role contributes to the bigger picture, • Opportunities for growth in logistics, client services, and operations, • Competitive pay and benefits Starting Hourly Rate is $30 an hour • Estimated 40 hour work week, • Benefits include Health Insurance, PTO and other benefits, • This role has accelerated growth potential for the right candidate

We are seeking an HR & Recruitment Assistant to support our Human Resources team with a variety of administrative and clerical tasks. The role focuses on assisting with daily HR operations, including candidate sourcing, interview scheduling, and maintaining organized HR documentation. This entry-level position is ideal for someone looking to begin a career in human resources and gain practical experience in recruitment coordination, administrative support, and overall HR processes. Desired Skills and Experience We are seeking an HR & Recruitment Assistant to support our Human Resources team with a variety of administrative and clerical tasks. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

DEPARTMENT: ADMINISTRATION REPORTS TO: HEAD OF SCHOOL STATUS: FULL-TIME, EXEMPT SALARY RANGE: $75,000–$90,000 START DATE: FEBRUARY 23, 2026 Black Pine Circle School is a K–8 independent school in Berkeley, California. For more than 50 years, we have inspired lifelong learners through an inquiry-based Socratic education that places equal emphasis on academics and the arts. Our Lower School (grades K–5) supports approximately 125 students, and our Upper School (grades 6–8) supports approximately 180 students. MISSION STATEMENT BPC’s mission is to create a learning community that encourages humanity, empathy, moral depth, cultural understanding, and intellectual freedom. Socially, it is our goal to instill mutual respect, compassion, and a sense of belonging among all of our students. POSITION SUMMARY The executive assistant to the Head of School provides consistent, confidential, and professional administrative support for the Head of School in order to maintain the well-being of the school and the broader community. The executive assistant to the head plays an integral role in the day-to-day goings on of the administrative team, faculty, and the student body. This individual will be the first line of communication between the Head of School and the wider community. RESPONSIBILITIES • Manage and strategically prioritize the Head of School’s daily workflow, schedule, and complex calendar activities, making independent decisions to resolve conflicts and manage demands from internal and external stakeholders., • Serve as the Head of School’s primary gatekeeper, proactively addressing inquiries, resolving complex issues, and directing information flow to ensure the Head's focus remains on strategic leadership., • Assist the Head of School with work and events related to the board of directors, • Manage the full lifecycle of Board meetings and committees, including developing agendas in coordination with the Head and Board Chair, distributing sensitive meeting materials (e.g., board packets, financial reports), attending after-hours meetings, and recording and maintaining official board minutes and corporate records, • Effectively manages projects, looking ahead to plan for BPC’s operational needs, and facilitates the successful execution of initiatives, • Meet with the board chair on a weekly basis, • Attend and assist in board-related events beyond board meetings such as the board retreat, Major Donor Party, other donor events, etc., • Manage school calendars, ensuring accurate scheduling of school events, • Make school-related travel arrangements for the Head of School, • Manage expenses for the Head of School, • Serve as a liaison between the Head of School and other constituents, requiring high-level discretion and confidentiality., • Manage arrangements, including catering, for all-school faculty/staff meetings and employee events, • Oversee set up for board meetings: facilities, technology, catering, etc, • Share in planning campus-wide events, • Assist in organizing new-staff and faculty orientation for the start of the school year, • Compile information as requested, for the Head of School, • Manage and serve as a liaison for school memberships, such as CAIS, NAIS, etc., • Manage outside contractors with renting facility spaces, • Obtain, gather, and organize pertinent data for Federal, State, and District reports and surveys, • Maintain administrative building office, kitchen, and hospitality supplies, • Plan, coordinate, and manage arrangements (logistics, technology, catering) for meetings and all-school events, often exercising independent judgment regarding resource allocation and execution., • Promote the school’s mission and values, ensuring they are central to all operational and policy decisions, • Support an atmosphere of trust and openness among teachers, students, and parents OTHER DUTIES • Assist other departments when necessary or requested, especially with events, • Plan and execute end-of-year events, holiday parties, etc. SCHOOL-WIDE DUTIES • Participate in school committees as needed and appropriate, • Attend all school-wide mandatory events QUALIFICATIONS AND SKILLS • A bachelor's degree is preferred, relevant work experience in lieu of a degree will be considered, • 5+ years of administrative experience, preferably in a nonprofit or school environment, • Strong organizational skills and attention to detail, with a demonstrated ability to follow through with action items and tasks, • Excellent written and verbal communication skills, must be an active listener and genuinely enjoy engaging with colleagues to get work done, • Proficient skills in Google Suite, Microsoft Office Suite, Zoom, with the ability and desire to learn different software programs. Experience in Adobe and Canva is a plus!, • Ability to prioritize tasks and manage multiple projects simultaneously, • Discretion and professionalism when handling sensitive information, • Collaborative attitude and willingness to support team members as needed, • High-level of integrity and confidentiality is a must! COMPENSATION The anticipated base compensation the school reasonably expects to pay candidates for the position of Executive Assistant to HOS is $75,000–$90,000 depending on factors such as experience and education as well as internal pay equity with current employees. BPC’s board and administration are dedicated to offering competitive salaries and benefits, including medical benefits, retirement plan employer contributions, and professional development opportunities. WORK ENVIRONMENT Required to lift and carry up to a maximum of 25 lbs., in a correct manner consistent with the appropriate training provided by the School. Reaching with hands and arms, climb stairs, bend, stoop, twist, lift, reach, push, pull, grasp, balance, kneel occasionally. Use of phone, computer, copier, and other office equipment. Required to sit (or stand) for prolonged periods of time while operating a computer for approximately 6-8 hours daily. Repetitive motion for typing and other keystroke needs. TO APPLY Please send your resume and cover letter to . The subject line of your email should state the position you are applying for: “Executive Assistant to the Head of School”. Please include contact information for three professional references in the body of your email (name, position, and email address), we will not contact your references without permission from you first. Professional references can include former supervisors, managers, and colleagues. Black Pine Circle School is an Equal Opportunity Employer and is committed to a policy of equal employment opportunity for all applicants, employees, and volunteers, and the School makes decisions based on the merits of each candidate. We have an ongoing commitment to the creation of a workplace free of discrimination and harassment, and prohibit discrimination based on an individual’s culture, race, ethnicity, sex, religious beliefs, ancestry, sexual orientation, gender identity, reproductive health decisions, national origin, age, physical or mental disability, pregnancy, military and veteran status, citizenship status, marital status, genetic information, height, weight, or any other status protected by federal, state, or local law. Black Pine Circle will afford equal employment opportunities to all qualified applicants, employees, and volunteers as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents. This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment. Job Title: Senior Administrative Assistant • Location: Palo Alto, CA (Onsite), • Pay: Up to $45/hour, • Type: Long-Term Temporary (Temp-to-Hire Potential), • Start Date: ASAP, • Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite) Key Responsibilities: • Manage complex calendars and scheduling for 4 VP-level executives, • Prepare materials, documents, and logistics for meetings, • Draft emails, meeting notes, slide decks, and internal documents, • Handle email correspondence and document requests on behalf of executives, • Ensure seamless administrative support and coordination across departments Qualifications: • 5+ years of executive or senior-level administrative support experience, • Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required), • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus, • Excellent verbal and written communication skills, • Highly organized with strong multitasking, follow-through, and attention to detail, • Bachelor’s degree or equivalent professional experience

Dermatology PA or NP – Supportive, Collaborative Practice (Burbank, California) Skin and Beauty Center (SBC) is a well-established and growing dermatology group with 8 clinics across the northern Los Angeles area. We are looking for a part or full-time, experienced dermatology Physician Assistant (PA) or Nurse Practitioner (NP) to join our highly collaborative and supportive team. This is an excellent opportunity for a motivated provider who values a collegial work culture, professional growth, and work-life balance. What You’ll Love About This Role: • Work alongside experienced, approachable physicians in a team-focused setting, • Strong clinical and administrative support so you can focus on patient care, • Healthy balance of autonomy and collaboration, • Flexibility and encouragement to pursue personal areas of interest within dermatology, • Brand new, well-equipped, modern office with EMA EMR (ModMed) Your Day-to-Day: • Provide general medical dermatology care, • Conduct patient evaluations, diagnoses, and treatments, • Educate patients on skincare and treatment plans, • Collaborate with supervising dermatologist as needed Requirements: • Minimum 3 years of paid medical dermatology experience (required), • Current California PA or NP license, • Confident working independently while valuing team-based care, • Strong interpersonal and communication skills Benefits: • Competitive compensation, • 401(k) with matching, • Medical, dental, and vision insurance, • Paid malpractice insurance, • Paid time off, • CME allowance, • Relocation assistance (if applicable) About Burbank, California: Burbank, known as the “Media Capital of the World,” is home to major studios like Warner Bros. and Disney. The city offers a welcoming suburban feel with excellent schools, safe neighborhoods, and plenty of dining, shopping, and outdoor recreation. Conveniently located near Los Angeles and Hollywood Burbank Airport, it’s an ideal place to live and work. Join a team where your voice matters and your growth is supported. To learn more, visit Ability to Commute: • Burbank, CA 91505 (Required) Ability to Relocate: • Burbank, CA 91505: Relocate before starting work (Required) Work Location: In person

Job Title: Administrative Assistant Location: West Sacramento, CA Employment Type: Full-Time, Onsite Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations for our client in West Sacramento. The ideal candidate will provide exceptional administrative support, maintain accurate records, and ensure smooth workflow across departments. Key Responsibilities: • Answer and direct phone calls, emails, and other correspondence., • Schedule meetings, manage calendars, and coordinate travel arrangements., • Prepare and maintain documents, reports, and spreadsheets., • Assist with data entry and filing of confidential information., • 1-2 years of administrative experience preferred., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Strong organizational and multitasking skills., • Excellent communication and customer service abilities. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Administrative Assistant PR firm specializing in community engagement and special events. Responsible for client retention, customer servicing, and providing industry specific outreach related technical support including providing guidance to clients. Essential Job Functions • Maintaining and updating filing, supply inventory, and databases, • Operating office machines: phones, photocopiers, scanners, printers, and computers, • Computing, recording, and proofreading data and other information such as records or reports, • Typing, formatting, proofreading, editing, and binding RFP proposals, correspondence, and other documents, • Completing work schedules, managing calendars, and arranging appointments, • General administrative support for events, • Prepare reports and correspondence, • Available to work evening hours and weekend events as needed Knowledge, Skills & Abilities • Must have strong attention to detail, organizational, and administrative skills, • Ability to write reports, business correspondence, and develop business procedure templates, • Excellent customer service skills, with professional demeanor in person, in writing, and on the phone, • Must be able to competently use Microsoft Office (Excel, Outlook, Word, PowerPoint), Adobe Acrobat, and have a quick-to-learn acumen for other software platforms, • Bilingual English/Spanish is a plus Work Schedule: Hybrid *Position will be required to come into the Pasadena office 2 days per week and 3 days working remote. Pay: $24.00 an hour Qualified candidates submit your resume today!

This is a part-time, in-office role with a consistent 20-hour-per-week schedule. Weekends and overtime are not required for this role. About You: You’re the glue that holds everything together, the person who others look to when they need a problem solved, a process streamlined, or a smile put on their face. You have a natural talent for organization that’s matched only by your passion for creating a supportive and efficient environment. Your friends and colleagues describe you as detail-oriented, proactive, and dependable – the person who always seems to have everything under control, no matter what’s thrown your way. You find joy in the little things that others might overlook. Whether it’s ensuring that the office supplies are always stocked, the equipment is functioning properly, or that everyone knows exactly where to find the items they need, you understand that these details are what keep the bigger picture running smoothly. You don’t just complete tasks; you anticipate needs, think ahead, and plan for contingencies. You’re always a step ahead, making sure that issues are addressed before they even arise. You’re passionate about employee happiness because you understand that a happy team is a productive team. You believe that when people feel valued, supported, and engaged, they’re more likely to bring their best selves to work every day. You’re the person who listens to your colleagues, takes their feedback seriously, and works to create an environment where everyone feels like they belong. You’re not just managing the office; you’re cultivating a culture of positivity and collaboration. Your ability to juggle multiple responsibilities with ease sets you apart. You’re a master of efficiency, able to prioritize tasks and manage your time effectively, even in a fast-paced environment. You’re adaptable and flexible, ready to shift gears when needed, and you handle challenges with grace and a positive attitude. Communication is one of your strongest skills. Whether you’re writing an email, leading a meeting, or having a casual conversation, you know how to convey information clearly and effectively. You understand that good communication is key to a successful workplace, and you make it a priority to ensure that everyone is on the same page. You’re also empathetic, able to understand and address the concerns of your colleagues in a way that makes them feel heard and respected. You’re not just a team member; you’re a leader. People trust your judgment and look to you for guidance because you’ve proven time and again that you can handle whatever comes your way. You’re the go-to person for problem-solving, and you take pride in helping others succeed by providing the support and resources they need. In short, you’re the heartbeat of the office, the person who keeps everything running smoothly and makes sure that everyone is set up for success. Your combination of organizational prowess, proactive problem-solving, and strong communication skills makes you an invaluable asset to the team. About Us: We are an award-winning corporate event agency based in Pasadena, California, dedicated to creating immersive experiences that connect brands with people. We serve a diverse range of industries turning visions into reality with our comprehensive event services. From brand activations and large-scale community events to corporate retreats and virtual meetings, we excel at designing and executing events that leave a lasting impact. Our Core Values Are: • Growth, • Wow Service, • Proactive, • Innovation, • Fun + Engagement, • Community Job Responsibilities: · Process Improvement: Support the Office Coordinator to continuously evaluate and improve company processes to enhance efficiency and productivity. Work to increase team productivity by identifying and reducing time-wasting activities. · Protecting CEO Team’s Time: Help safeguard the CEO team’s ability to focus on strategic growth by documenting and implementing processes for recurring issues, ensuring problems are solved only once. · Employee Happiness Index: Lead initiatives to enhance employee engagement and satisfaction, aiming to maintain an Employee Happiness Index score of 9+ out of 10. Regularly assess and adjust strategies to foster a positive work environment with support from the Office Coordinator. This will include managing our company culture events, an integral and fun monthly bonding opportunity for the entire team. · Office Operations Management: Oversee the day-to-day operations of the office, including managing office supplies and ensuring all equipment is properly maintained. Minimize downtime by ensuring that all systems, tools, and software are functioning and accessible, and assisting with keeping maintaining onsite storage. · Recruitment and Onboarding: Assist with the onboarding process, ensuring that new hires integrate smoothly into the team and that their questions are answered in a timely manner. · Compliance Management: Support 100% compliance with HR-related reviews and assessments. · Vendor and Supplier Relations: Manage relationships with vendors and suppliers, negotiating contracts and maintaining inventory levels. Ensure that office services and supplies are provided on time and within budget. · Event Support: Provide logistical support for company events and meetings, both in-office and off-site. Assist in planning and executing company-wide events, including team-building activities, company retreats, and celebrations, ensuring all details are handled professionally and efficiently. · Personal Assistant Support: Help assist the CEO Team with requests as necessary, including shipping, booking travel, and setting up for podcasts. This will constitute a minimal, but often critical portion of the role. · Manage Office Communications: Serve as the friendly and knowledgeable point of contact to clients and both in-office and event vendors through managing the company email and phone system. Ideal Candidate Qualities: · Highly Organized: You have a natural talent for organization and excel at keeping everything in its place. Whether it's managing office supplies, coordinating schedules, or ensuring that all processes are documented, you thrive on making sure everything runs smoothly. · Detail-Oriented: Your attention to detail is exceptional. You spot potential issues before they become problems and ensure that all tasks are completed accurately and efficiently. · Proactive Problem Solver: You don’t wait for problems to arise; you anticipate them and take action to prevent them. When issues do occur, you document the solutions and create processes to ensure they don’t happen again. · Excellent Communicator: You’re skilled in both written and verbal communication. You know how to convey information clearly and effectively, whether you’re drafting an email, leading a meeting, or having a one-on-one conversation. · Empathetic and Supportive: You understand the importance of employee happiness and are committed to fostering a positive work environment. You listen to your colleagues, take their feedback seriously, and work to create an environment where everyone feels valued and supported. · Time Management Expert: You know how to prioritize tasks and manage your time effectively. You’re committed to protecting the CEO team’s time by handling day-to-day operations efficiently, allowing them to focus on strategic growth. · Strong Leadership Skills: Even if you don’t always think of yourself as a leader, others look to you for guidance. Your colleagues trust your judgment and rely on your calm, level-headed approach to problem-solving. · Committed to Continuous Improvement: You’re always looking for ways to improve both yourself and the workplace. You’re open to feedback and eager to implement new strategies that enhance efficiency and productivity. · Tech-Savvy: You’re comfortable with technology and have experience using office management tools and software. You’re quick to learn new systems and are able to troubleshoot common tech issues that may arise. · Dependable and Trustworthy: You are the person others rely on to get the job done, no matter what. Your colleagues know that when you’re responsible for a task, it will be completed accurately and on time. · Team Player: You understand that success is a team effort and are always willing to lend a hand to help others succeed. You’re collaborative, supportive, and dedicated to creating a positive work environment. Qualifications: · Bachelor's degree in Business Administration, Office Management, Human Resources, or a related field (preferred). · Proven experience as an Office Coordinator or in a similar role, including practice creating organizational systems. · Proficiency in Microsoft Office and Google Suite Administration. · A background in HR support, ideally with an HR certification or 1 year of experience. · Proven experience as a strategic planner. · Comfort with public speaking to a group of twenty. · Highly organized and dependable with excellent attention to detail and a positive attitude. · Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Verbal Communication, Written Communication, and Administrative Writing Skills. · Experience with the following programs: Monday, Dropbox, Microsoft Office, Zoom, and Canva.

Administrative Assistant Location: La Mesa (on-site) Duration: Temp to hire Schedule: Mon-Friday 8am-5pm Pay $19-$21/hr About the company: We provide Professional Medical billing services and institutional/facility billing services for cardiovascular and orthopedic billing. Responsibilities: • Manage incoming calls and emails to the office, • Customer service, • Data entry, • Manage/assist with deposits, • Organize mail and files, • 1-2 years of administrative assistant experience,, • Ability to manage a high volume of phone calls and provide exceptional customer service, • 10 key experience, • Experience with Microsoft Word, Excel and Outlook programs All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Description We are seeking a Certified Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all clinical duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Provide excellent patient communications, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Wound Care Physician - South Sacramento The Permanente Medical Group is actively seeking a Board Certified/Eligible physician who is experienced in wound care for our South Sacramento facility. The ideal candidate will have experience within an outpatient wound care clinic or academic setting and preferably, but not mandatory, with surgical training, hyperbaric medicine and/or vascular medicine training. Procedures are a part of daily work and include debridement, hematoma evacuation, application of biologic dressings, biopsies, etc. Based on skill set it may also include operative debridement and skin grafting. You will also provide supervision of the wound and ostomy nurses. There is potential for administrative work if desired. This position will be based out of the Kaiser South Sacramento Medical Facility but will be part of our Greater Sacramento Valley Wound and Ostomy service. The provider will spend time at our Sacramento and Roseville campuses as well. You will work with a team of certified wound and ostomy nurses who function in an extended role at each site and will have medical assistant support at each site as well. Hours will be Monday-Friday 8:00am to 5:00pm with an hour lunch daily. Currently, there is no call required and there is potential for academic affiliation and education of Family Practice residents through our new Family Practice residency program. Research opportunities are available if interested. As a member of one of the largest medical groups in the country you will collaborate closely with our Podiatric wound care providers, vascular surgery, endocrinology, orthopedics, plastics, nutrition, and social services. This position is a shareholder track position with the opportunity for full partnership after three years of service. Full-time annual salary range is $320,040 to $330,000 plus additional potential incentives up to $44,350*. Reduced schedules with pro-rated compensation may be available. *Some incentive opportunities are estimates based on potential premium pay. EXTRAORDINARY BENEFITS: • Competitive compensation and benefits package, including comprehensive vision, medical, and dental, • Interest Free Home Loan Program up to $250,000 (approval required), • Relocation Assistance up to $10,000 (approval required), • PSLF Eligible Employer, • Malpractice and Tail Insurance, • Life Insurance, • Optional Long-Term Care Insurance, • Paid holidays, sick leave, and education leave, • Shareholder track, • Three retirement plans, including a pension plan and 401(k) To learn more about this opportunity and to apply, please visit: For more information, please contact Aileen Ludlow at: or call 510-239-9064. We are an equal opportunity employer and VEVRAA federal contractor

We are seeking a proactive Office Manager/Executive Assistant to manage our Healdsburg office operations and provide high-level support to leadership. This role combines general office administration, executive support, and basic financial tasks. In practice the Office Manager “is the backbone of workplace operations, overseeing the physical environment and administrative functions You will maintain office systems and supplies, greet visitors, coordinate meetings, and assist with financial recordkeeping (using QuickBooks or similar). The ideal candidate is extremely organized, detail-oriented and adaptable, with excellent communication skills and the ability to handle confidential information. Key Responsibilities • Office Operations: Oversee daily office functions to ensure a smooth, professional environment. Manage office supplies, equipment, and vendor relationships; handle facilities maintenance, cleanliness and safety protocols. Greet and assist visitors, answer phones, and manage incoming correspondence. Maintain reception and mail protocols to ensure timely distribution., • Scheduling & Events: Coordinate calendars, meetings and conference calls for the team. Arrange meeting logistics (rooms, video conferencing, agendas, materials) and prepare/minute meetings. Assist with planning team events or staff meetings. Support travel planning by arranging accommodations, itineraries and bookings., • Records & Finance: Maintain accurate digital and paper records (files, databases, contact lists, etc.). Process basic bookkeeping tasks: track expenses, process invoices and reimbursements, and help reconcile accounts payable/receivable. Use QuickBooks (or similar) to enter transactions and help update budgets or financial reports. Assist with monthly expense tracking and simple financial reporting (e.g. summarizing budget vs. actual expenses)., • Administrative Support: Prepare and format executive correspondence, presentations and reports as requested. Handle internal and external communications on behalf of managers (emails, calls, mail). Assist with HR-related administrative tasks (onboarding new hires, maintaining personnel files and benefits paperwork). Support office policy administration and ensure compliance with company procedures., • Executive Assistance: Provide high-level support to executives by organizing priorities and special projects. Assist in project coordination, data gathering, and creating process documentation as needed. Maintain discretion and confidentiality at all times when handling sensitive information. Skills & Qualifications • Experience: 3–5 years of progressively responsible administrative experience (office admin, executive assistant or similar). (Research shows most office managers have 6+ years of experience, so 3–5 years with strong admin skills is a reasonable expectation.), • Communication: Exceptional verbal and written English skills. Comfortable drafting letters, reports, and presentations. Able to interact professionally with employees, vendors and visitors. Strong interpersonal skills to build positive relationships across the team., • Organization & Multitasking: Highly organized and detail-oriented – a “Type A” self-starter. Able to prioritize competing tasks and deadlines in a fast-paced environment. Proficient at creating and maintaining filing and tracking systems. Adaptable and resourceful in solving problems and handling surprises., • Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Familiarity with QuickBooks or other accounting software is strongly preferred. Basic financial literacy (understanding of expense reports, budgets and invoices) is required. Comfortable learning new software (CRM, project management tools, etc.) as needed., • Other Skills: Strong time-management and follow-through. Willingness to learn quickly and take initiative. Discretion with confidential information and mature, professional judgment. Personal Attributes • Professionalism: Reliable, punctual and consistently maintains a positive attitude. Presents a polished, friendly demeanor (front-desk presence when needed)., • Integrity: High level of honesty and trustworthiness; holds others to the same standard. Maintains confidentiality and exercises good judgment., • Initiative & Adaptability: Takes initiative on tasks without waiting for direction. Able to pivot smoothly when priorities shift. Creative problem-solver who looks for efficiency improvements., • Team Player: Enjoys collaborating with a small team. Willing to share knowledge, assist coworkers and contribute to a supportive office culture. Flexible to help cover co-workers’ responsibilities as needed.

A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities * Manage complex scheduling, calendar coordination, and domestic/international travel. * Prepare correspondence, documents, and presentation materials. * Support meeting logistics, agendas, and follow-up tracking. * Handle confidential information with discretion and professionalism. * Coordinate board meeting logistics and materials for executives and board members. * Oversee facilities and general office management functions. * Serve as liaison among internal teams and external stakeholders. * Execute special projects independently, ensuring timely completion. Requirements * Minimum 5 years of experience providing administrative support to senior executives. * Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. * Excellent written and verbal communication skills with strong attention to detail. * Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). * Bachelor's degree preferred. Culture & Fit * Purpose-driven, collaborative, and curious mindset. * Professional and approachable communication style. * Values discretion, trust, and proactive problem-solving. * Thrives on results and operational excellence rather than task-checking. Compensation & Benefits * Competitive salary range: $100,000-$130,000, based on experience. * Comprehensive benefits package (medical, dental, vision, 401(k), PTO). * Additional perks such as parking, gym access, and daily lunch provided. * Company-wide winter break from December 25 through January 1. Desired Skills and Experience A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities Manage complex scheduling, calendar coordination, and domestic/international travel. Prepare correspondence, documents, and presentation materials. Support meeting logistics, agendas, and follow-up tracking. Handle confidential information with discretion and professionalism. Coordinate board meeting logistics and materials for executives and board members. Oversee facilities and general office management functions. Serve as liaison among internal teams and external stakeholders. Execute special projects independently, ensuring timely completion. Requirements Minimum 5 years of experience providing administrative support to senior executives. Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. Excellent written and verbal communication skills with strong attention to detail. Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). Bachelor's degree preferred. Culture & Fit Purpose-driven, collaborative, and curious mindset. Professional and approachable communication style. Values discretion, trust, and proactive problem-solving. Thrives on results and operational excellence rather than task-checking. Compensation & Benefits Competitive salary range: $100,000-$130,000, based on experience. Comprehensive benefits package (medical, dental, vision, 401(k), PTO). Additional perks such as parking, gym access, and daily lunch provided. Company-wide winter break from December 25 through January 1. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Company Description Bare Skin Marin is a multi-award winning medical aesthetics experience based in beautiful Marin County, CA on a mission to inspire confidence so that our patients can lead happier, more fulfilling lives. Our unique brand has been described as “lightning in a bottle”; we are the “tox mill” antithesis. Our women-led organization is growing quickly and seeking a smart, organized, fun, and initiative-taking Medical Assistant. Candidate must be passionate about the aesthetics industry and excited to learn and grow with a nimble entrepreneurially spirited team. When you join Bare Skin Marin, you become part of our family and best in class culture. If you are a resourceful self-starter with a passion for aesthetics, this may be a dream opportunity for you. Since opening our doors in 2022 we have experienced YoY growth and are on track to cross the next million dollar milestone. Our Values: SOUL: We lead from the heart and consider every patient interaction an opportunity to form deep-seated relationships that withstand the test of time. SAFETY: We are a medical practice first; safety and privacy are paramount. INTEGRITY: We are all the faces of the company. Our behaviors in public and private have the potential to elevate or undermine our brand. Every person deserves to look and feel like the best version of him or herself and it is our RESPONSIBILITY to get them there. ALL IN: Each team member plays an active entrepreneurial and intrapreneurial role in the success of our company and ourselves. We are all responsible for providing best-in-class patient outcomes, delivering an incomparable experience, and perpetuating company growth. TEAMWORK & COLLABORATION: Bare Skin Marin fosters a positive, respectful, and FUN collaboration centric environment that celebrates each other’s successes as our own. Teamwork, professionalism, and kindness are at the core of how we interact. Medical Assistant Position Overview: As a Medical Assistant, you will play a vital role in patient care and support within our practice. You will assist our medical team in providing high-quality aesthetic treatments and ensure that patients feel comfortable and informed throughout their visit. Your responsibilities will include both clinical and administrative tasks, contributing to a smooth and efficient workflow. Key Responsibilities: • Patient Care: Assist with patient intake by gathering medical histories, reviewing consent forms, providing patient comfort when necessary (and recognizing when it’s needed), and documenting patient information accurately., • Assisting Procedures: Support the medical team during aesthetic treatments and procedures by preparing equipment, materials, and patient care areas. Turning over and cleaning rooms efficiently. Drawing blood for PRF treatment, • Patient Education: Provide patients with information regarding treatment plans, reviewing consent forms, pre- and post-care instructions, and answer any questions they may have. Review retail skincare products and put together skincare routine cards., • Administrative Support: Ensure patient records are maintained accurately and confidentially. Ensure patient charts are closed by end of week, • Inventory Management: Assist in managing medical supplies and equipment inventory, ensuring all necessary items are stocked and prepared for procedures. Ensure product charted matches product added as consumed which matches remaining product in fridge., • Collaboration: Work closely with the clinicians to ensure seamless patient flow and excellent patient experiences. Constant monitoring of front office and patient rooms to ensure needs are met where back log is most present., • Compliance: Uphold safety and hygiene standards in accordance with healthcare regulations, ensuring a clean and safe environment for patients and staff., • Appointment Management: Schedule, confirm, and manage patient appointments efficiently using our scheduling software. Ensure that the appointment calendar is organized, optimized, and up-to-date., • Payment Processing: Handle patient payments and inquiries accurately and confidentially., • Front Desk Organization: Maintain a clean, organized, and welcoming front desk area. Ensure that all necessary materials, forms, and supplies are readily available., • Communication: Collaborate effectively with the team to relay important patient information and ensure seamless patient flow. Qualifications: • Previous experience as a Medical Assistant or in a similar clinical role is required; experience in medical aesthetics is a plus., • Certification from an accredited Medical Assistant program is preferred., • Strong interpersonal skills and the ability to communicate effectively with patients and team members., • Proficient in electronic health record (EHR) systems and basic computer applications., • Strong organizational skills with attention to detail, and the ability to multitask in a fast-paced environment., • Knowledge of medical terminology and procedures related to aesthetic treatments is an advantage., • A commitment to patient confidentiality and compliance with HIPAA regulations., • A positive attitude, professional demeanor, and a passion for providing exceptional patient care. To Apply: Please submit your CV, a short video with an explanation of why you’d be a great addition to Bare Skin Marin, a list of three references, and a photo of your favorite shoes to .

KARRASS is the global leader in negotiation training, with 55+ years of experience and more than 1.5 million professionals trained worldwide. We're looking for a Bilingual Administrative Assistant to support our team and deliver exceptional client service. If you're organized, bilingual, and looking for a role where your coordination and communication skills can make a real impact, this could be the perfect opportunity. 🔹 What You’ll Do: • Manage client communications, schedule follow-ups, and track interactions, • Maintain and update CRM systems (Dynamics / Salesforce experience is a plus), • Prepare reports, documents, and administrative materials, • Ensure a smooth and professional experience for our clients ✅ What You'll Bring • Bilingual in English and Spanish – Required, • Strong organizational, communication, and multitasking skills, • Proficiency in Microsoft Office (Outlook, Excel, Word), • CRM experience and a Bachelor’s degree are preferred 💬 Why Join Us At KARRASS, you’ll be part of a company with a powerful legacy and a clear mission: empowering professionals through world class negotiation training. This role offers the opportunity to contribute to a high performing team while building valuable career experience. Hourly pay range of $20-$30 based on experience. 👉 Apply now and help us continue making an impact. #Hiring #AdministrativeAssistant #BilingualJobs #AdminSupport #CRM #KARRASS #LosAngelesJobs

Position: Executive Assistant Location: Cupertino, California Duration: 12 months Job ID: 171328 Job Overview: The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Coordinate and organize meetings, including preparing agendas and taking minutes., • Handle confidential information with utmost discretion and professionalism., • Act as a liaison between executives and internal/external stakeholders., • Proven experience as an Executive Assistant or similar role., • Excellent organizational and time management skills., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite and other relevant software., • Ability to multitask and prioritize effectively. At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: • Pay any fee to be considered for, submitted to, or selected for any opportunity., • Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at +1 214-740-2424. To report any concerns, please email us at

Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work! Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart. PREMIER BENEFITS - For FULL TIME Employees: ● Competitive Pay ● 401K Matching Plan - Up to 4% ● Quarterly Bonus Opportunities ● Medical, Dental & Vision Insurance ● Employer Paid Life Insurance ● Short Term / Long Term Disability Insurance ● Paid Vacation Time Off ● Paid Holidays ● Referral Incentives ● Employee Assistance Programs ● Employee Discounts ● Fun Company Events Description of Responsibilities The Administrative Assistant is responsible for providing clerical support in a one-on-one working relationship to the Manager of Operations. Reporting Relationship Manager of Operations Scope of Supervision None Responsibilities include the following: 1. Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.), 2. Organize and maintain Outlook accounts, 3. Research advertising vendors and obtain quotes, 4. Manage and maintain scheduling travel and conferences, making appointments, and making changes to appointments, catering and event planning., 5. Assist with Contracts, Credentialing and Compliance initiatives., 6. Complete and submit expense reports., 7. Provide clerical support to Management and other departments when approved by Supervisors, 8. Prepare reports, spreadsheets, collect and analyze information, prepare presentations, data analysis., 9. Create and post social media content. Minimum Qualifications: 1. Effective interpersonal, time management and organizational skills., 2. Strong communication skills, including effective speaking and writing., 3. Excellent computer skills, including word processing, and spreadsheets., 4. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms., 5. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion., 6. 1+ years administrative support or executive assistance, 7. Must be professional and cooperative with a good aptitude for problem solving., 8. Prior experience in a pharmacy or home health company is of benefit., 9. Prior experience in a consumer related business is also of benefit. Education and/or Experience: 1. Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher., 2. Intermediate computer skills and advanced MS Office experience with proficiency in MS Word, Excel, Publisher and Outlook preferred. Perform filtering and sorting of data, V-lookup and other functions. Equal Employment Opportunity (EEO) It is the policy of Premier Infusion & Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion & Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities.

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents. This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment. Job Title: Senior Administrative Assistant • Location: Palo Alto, CA (Onsite), • Pay: Up to $45/hour, • Type: Long-Term Temporary (Temp-to-Hire Potential), • Start Date: ASAP, • Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite) Key Responsibilities: • Manage complex calendars and scheduling for 4 VP-level executives, • Prepare materials, documents, and logistics for meetings, • Draft emails, meeting notes, slide decks, and internal documents, • Handle email correspondence and document requests on behalf of executives, • Ensure seamless administrative support and coordination across departments Qualifications: • 5+ years of executive or senior-level administrative support experience, • Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required), • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus, • Excellent verbal and written communication skills, • Highly organized with strong multitasking, follow-through, and attention to detail, • Bachelor’s degree or equivalent professional experience

Summary The Administrative Assistant provides daily support across various administrative and operational functions within the property management division. Full-time duties and responsibilities include reporting and tracking data, managing calendars, submitting expense reports, assisting with onboarding, managing vendor insurance, processing invoices, and entering & reviewing commissions. The position works closely with the Westhome leadership team and is required to be onsite at the Century City office. Essential Duties and Responsibilities include the following but are not limited to: Reporting & Tracking: • Assist in the preparation of regular reports related to property management operations, including monthly and quarterly summaries, site visit reports, and contract compliance., • Ensure the timely completion and accuracy of monthly reports, including tracking Month-End completions and P-Score completions., • Prepare and maintain weekly tracking of Monday.com’s Weekly Reports and Daily Activity Reports (DAR)., • Manage site visit reports in Leonardo, ensuring timely uploads and document organization. Track and communicate any missing or incomplete reports to Director of Operations monthly., • Track and update key performance metrics, including P-Card expenses, commissions, and renewal workbooks., • Manage and track the P-Card expenses for the leadership team, ensuring all transactions are appropriately documented and reconciled., • Prepare and submit accurate expense reports for reimbursement., • Maintain a tracking system for vendor insurance certificates (COIs), ensuring all COIs are up to date and compliant. Handle coordination with vendors for updated COIs and properly file and organize all insurance documentation., • Assist in the coordination and tracking of property contracts and ensure they are up to date and filed correctly. Calendar & Due Date Management: • Monitor and manage critical due dates, deadlines, and appointments across multiple teams to ensure timely completion of tasks and obligations., • Provide proactive reminders and assist in adjusting schedules as needed to meet deadlines., • Work with Regional managers to create monthly calendars for distribution to onsite teams., • Coordinate booking travel arrangements for team members, ensuring budget compliance and smooth travel logistics. Invoice Management: • Process corporate and marketing vendor invoices. Ensure invoices are accurately coded, tracked, and processed per company policies. Onboarding & Software Requests: • Assist with the onboarding process for new employees, including submitting IT tickets for necessary software access and hardware setup., • Coordinate with relevant departments to ensure seamless onboarding and software access for new hires., • Track cell phone and iPad registration of the onsite teams, ensuring proper documentation of equipment assignments is on file. Commission Review & Entry: • Assist with entering and reviewing commission data for relevant personnel and property transactions., • Ensure commission entries are accurate and timely for payroll processing. Other duties, as assigned. Competencies and Skills • Excellent time management skills and ability to multi-task and prioritize in a fast-paced environment., • Ability to meet changing priorities and deadlines., • Ability to successfully manage tasks independently., • Strong attention to detail., • Excellent written and verbal communication skills., • Outstanding organizational skills., • Punctual and responsible. Qualifications • 1+ years of experience in administrative support or property management required., • High school diploma required; associate degree or bachelor’s degree preferred., • Technologically proficient in Microsoft Office Suite., • Familiarity with Yardi, Leonardo24/7, and Monday.com, a plus. Physical Requirements and Working Conditions • Works in an office environment., • Frequently sits for long periods of time., • Frequently speaks, reads, writes, and uses a computer keyboard and telephone., • May require occasional standing, walking, lifting, stooping, or bending., • Occasional lifting, carrying, pushing, and pulling of materials and objects up to 25 pounds or heavier, with assistance and/or the use of proper equipment., • Must have reliable transportation. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. EQUAL OPPORTUNITY EMPLOYER Westhome is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Job Title : Administrative Assistant II Duration : 6 months with a chance to extend and/or convert to a Full-Time Location : Los Angeles, CA 90032 Shift Details : 9:00am – 05:00 PM PST Education : Bachelor’s degree, Public Health or related field preferred Hybrid. In office Mondays, Wednesdays and Fridays. Offsite on Tuesdays and Thursdays. This schedule is not flexible and the departments schedule must be adhered to. Job Description: · 2 years of related professional experience · Experience working in an administrative setting. · Proficiency with Microsoft Office applications. · Knowledge of systems such as WordPress (or other web design software), RED Cap, Adobe Creative Suite, or Workday are preferred. ·Experience providing research support with CV/bio sketch updates, grant writing, creating/formatting figures and tables, document review, and presentation development is preferred.

At CenterCal Properties, our mission is to create world class retail and mixed-use environments that uplift communities. We stand as a beacon of innovation, quality, and inclusivity. Exciting opportunity to work in Long Beach, CA! The ideal candidate will be energetic, personable, flexible, loyal, reliable, organized, have administrative experience, and a minimum three years experience in a professional office setting. Only qualified candidates will be considered. In addition to a competitive compensation package, CenterCal offers a comprehensive benefits package and company culture that offers flexibility, is collaborative, family-oriented and focused on the health and well-being of its strongest asset – all employees! • Medical, dental, vision, short-term disability, long-term disability and a group term life benefit., • 401k plan - Under the Company’s current benefits package, eligible employees can begin participating after 90 days of employment., • Financial advisement services through the company’s 401k advisor., • Unlimited PTO Plan, • Company paid holidays – all Federal holidays plus Juneteenth and the day after Thanksgiving and Christmas Eve., • Two paid community service days – one individual volunteer day and one company-sponsored., • Flexible spending accounts and more! KEY RESPONSIBILITIES/DUTIES: Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Responsibilities include but are not limited to: -Answer incoming phone calls in a pleasant and professional manner, forward callers if necessary to the appropriate voice mail and/or take detailed messages. -Provide a positive first impression to all guests that visit or call the management office. -Provide excellent customer service to all customers including tenants, vendors, contractors and guests. -Foster spirit of respect, cooperation, and teamwork among co-workers. -Maintain all Tenant Lease, Tenant Correspondence and Vendor files. Electronically file all documents received and distribute. -Maintain current certificates of insurance for all tenants and vendors and track expirations. -Prepare and mail memos, tenant letters and vendor letters for Property Management. -Assist with submitting Contract Approval Forms, License Agreement Requests and track status. -Coordinate set up of new vendors with required information including W-9, approved contracts, and COI, as needed. -Secure monthly sales reports from tenants and enter data in Yardi, obtaining reports from all stores required to report and submitting completed report no later the 20th of each month. -Within Yardi, review all invoices against existing contracts, confirm work was completed with Operations Director and ensure correct coding. Work with vendors to resolve any discrepancies to ensure timely and accurate payment processing. -Provide assistance to Construction and Marketing Department as requested. -Work closely with new tenants and USPS to set-up and coordinate mail delivery to the appropriate mailbox and maintain master keys in a secure location. -Track and collect outstanding receivables by contacting tenants by email, mail or calls. Calculate late fees charged to tenants and create invoices and manual billing forms to charge fees. -Prepare annual estimated charge letters and increased charges letters to tenants. -Prepare accounting forms including manual bill forms, termination forms, open and close forms, tenant billbacks and write-off requests. -Track utilities on a monthly basis and assist with utility reconciliations. -Ensure percentage rents calculated are reflected on ledgers and provide timely collection. -Coordinate usage of Conference room and assist with conference/meeting setup. -Order and maintain office supplies while staying within budget. -Order FedEx supplies, prepare labels and packages for pick up, distribute mail and packages as needed. -Ensure that all office equipment runs properly and arrange repairs for appliances, office equipment and phone issues as needed. Property Management Assistant JOB DESCRIPTION • Update, maintain and distribute internal staff phone list, address lists and vendor lists. MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location. Knowledge/Skills and Abilities: Property Management or Shopping Center Management experience a plus. Minimum 10 years’ administrative experience in a fast paced, professional setting. Strong customer service skills with the ability to handle requests in a courteous, professional and timely manner. A strong team player with communication and decision-making skills. Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn and work within Yardi software program. Present self and CenterCal Properties in a professional manner in all customer communications and actions. Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers. Ability to create, manipulate and maintain databases. Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies. Strong grammatical skills. Ability to produce error-free documentation regarding spelling, grammar, and punctuation. Must be self-sufficient and able to operate independently. Must be able to work well with all levels of the organization. Must be able to adapt quickly to new work assignments and situations. Reliable, on-time attendance. PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Nature of work requires an ability to effectively communicate and exchange information, collect, compile, and prepare work documents, and operate standard business office equipment. WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment. Work performed in a general office environment. May require extended hours during peak periods.

Details: • Schedule: Monday-Friday 7:30am-4:00pm,, • Location: on-site in Bonita, • Wage: $20-$25/hr, • 3-4 month Contract but could be longer Qualifications: • 4+ years of Administrative Assistant or Program Management experience from K-12 Education, • MS Office proficient, Excel expertise (ability to generate reports and input data without errors), • Bilingual is a plus, • High School Diploma Key responsibilities: • managing schedules, • maintaining accurate student records, • assist with the application and registration processes for dual enrollment and articulation, • facilitate effective communication between staff and the Administrator of Instructional Services,, • ensuring that all parties are aware of program requirements and deadlines, • contribute to outreach efforts and help organize program events,, • assist with the day-to-day responsibilities of the Administrator of Instructional, • Services, such as organizing files, scheduling meetings, collecting and providing data, and completing other essential administrative tasks. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: • Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings., • General office duties, such as answering and managing phone calls, copying, scanning, and filing., • Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc., • Internet research for purchasing office supplies., • Monitor level of supplies and handle shortages., • Perform receptionist duties when needed., • Maintaining confidentiality in all aspects of company information., • Other duties as required. Requirements and skills • Good work ethic, • Valid driver’s license, • Working knowledge of office equipment, • Excellent organizational and time management skills, • The abilities to anticipate needs, to be resourceful, and to be responsive are important, • Dependable, dedicated, resourceful, • Ability to work independently, • Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: • Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: • Health insurance, • Paid time off, • Professional development assistance Schedule: • 4 hour shift, • 8 hour shift, • Weekend availability Ability to commute: Santa Ana, CA 92707

Who We Are At Tillys, we’re a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle. Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life — both in-store and online. Position Summary The Administrative Assistant (Legal) will provide essential support to Tillys’ Director of Legal and legal team. The position offers hands-on experience across diverse legal areas including marketing, contracts, privacy, compliance, store operations, and e-commerce while working in a fast-paced, collaborative environment. The ideal candidate is organized, proactive and has prior experience working in an office in an administrative role. This role provides mentorship, exposure to complex legal matters, and the opportunity to contribute to meaningful projects that support Tillys’ growing business. Key Responsibilities A typical day may include: General Legal Department Support • Take notes at information- gathering meetings, • Assist in drafting policies and preparing guidance, presentations and training materials., • Maintain templates and legal advice library, • Draft letters, • Coordinate schedules for meetings, • Organize legal files, • Miscellaneous research, • Manage legal mail and Service of Process, • Printing/scanning/mailing, • Assist with corporate organization issues (DBA, required filings), • Assist with managing legal vendors and billing, and liaise with accounting, • Help develop legal department processes Store Operations, Marketing, Merchandising and Legal E-Commerce Support • · Support on repeating projects using existing templates, and help put together templates for new projects, • · Review communications from business partners and ask follow-up questions prior to review by Director of Legal or outside counsel, • · Track status and follow up on legal action items, • · Help address questions and issues as they arise and work collaboratively with legal team, business partners and outside counsel to resolve Litigation • · Assist with various litigation and claims, • · Submit settlement requests to accounting, • · Respond to insurance requests Public Company Compliance and Corporate Governance • · Assist in drafting minutes and maintaining corporate minute book and stockholder records, • · Respond to auditor requests Data Privacy · Support the legal team with certain legal privacy related administrative tasks Contracts • · Ensure organization of fully executed contracts, • · Monitor the contracts workflow and track status throughout the contracts lifecycle, • · Monitor and update the team’s Contract Request Tracker Qualifications Your experience brings: • Ability to remain flexible, re-prioritize and respond to changing demands, • Proficient in the use of Excel, MS Word and Outlook, • Must be punctual and dependable, • Must be very well organized and have ability to multitask, • Remain open and adaptable to change and new challenges for growth, • Maintain exemplary degree of professionalism with all company employees, • Independent, self-motivated, team player Education & Experience • High School Diploma required, • 1+ years of relevant work experience working as an administrative assistant or similar role, preferably in an office setting, • Bachelor’s or Associate’s Degree preferred, • Interest in law or prior legal experience is a plus Work Environment & Physical Demands • Professional office setting with low to moderate noise, • Ability to sit or stand for extended periods, • Occasionally lift/move up to 20 lbs. and navigate stairs, • Frequent walking and movement between floors/departments, • Reasonable accommodation is available to support individuals with disabilities Leadership & Team Development Non-Management: While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported. Compensation Hourly Range: $22 – $25/hr. Final offer will be based on experience, skills, and qualifications. What to Expect Schedule: Full-time in-office role with weekday office hours Work Location: Irvine, CA Why Join Tillys? At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted — it’s celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence. Perks & Benefits • 401(k) Retirement Plan – Save for your future with our company-sponsored plan, • Health Coverage – Medical, dental, vision, life, and additional voluntary benefits, • Employee Discount – In-store and online, • Discount Programs – Save on travel, events, and more, • Employee Sample Sales – Major deals on favorite brands, • Wellness & Social Events – Fitness programs, parties, and team outings, • Weekly Office Snacks – Stay fueled with stocked treats Equal Opportunity Employer & Fair Chance Hiring Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Other Considerations This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

Responsibilities: * Prepare and edit documents, reports, and presentations * Handle phone calls, emails, and general inquiries * Maintain organized filing systems and office supplies * Support team projects and assist with data entry and recordkeeping All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Description Join Cedars-Sinai! Cedars-Sinai has been named to the Honor Roll for the ninth consecutive year and tied for #1 in California and Los Angeles in U.S. News & World Report’s “Best Hospitals 2024-25” rankings, as well as placed among the very best in 11 specialties nationwide. Align yourself with an organization that has a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals. Why work here? Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation. A Little More About What You Will be Doing The X-Ray Technician Limited Permit supports patient care by performing x-rays as ordered by provider for diagnostic purposes. As a member of the patient care team, this role performs routine administrative and clinical tasks to maintain workflows and efficiency in the clinical offices • Performs diagnostic radiographic procedures, positions patients on the exam table and adjusts equipment to obtain optimal views of specific body area, • Performs procedures based on established technique chart using independent judgment to support the radiological orders, • Exhibits solid understanding and collaborates with departments as it relates to radiological services, • Demonstrates proper equipment usage, uses appropriate technique charts, follows appropriate exposure index ranges and ensures markers are set appropriately, • Provides assistance in QA measures including recording QC testing on designated equipment, • Explains policies, procedures, or services to patients using clinical or administrative knowledge, based on scope of practice, • Sets up exam room/procedure rooms appropriately based on patient visit needs, • Adheres to all infection prevention standards, department policies and guidelines, • Manages patient care flow and assists with monitoring CS-Link message pools and standard work, • High school diploma/GED required, • Graduate of an accredited X-Ray program required, • California Department of Health – Radiologic Health Branch X-Ray Permit with Digital Certification, • Certified Registered Medical Assistant certification preferred

Title: Administrative Assistant/Payroll Processor Location: Orange, California (Hybrid) Company: Talley LLP About the Firm Talley, LLP, and its affiliated entities—Talley Law Group, LLP (“TLG”), Talley Capital Group, LLC (“TCG”), and Talley Wealth Management, LLC (“TWM”) (collectively “Talley”)—is a full-service financial, tax, legal, and consulting organization serving entrepreneurially driven businesses and their owners. Talley partners with clients as business advisors, not just service providers, constantly seeking innovative ways to strengthen their bottom line. Talley, LLP, was founded in 1989, with the mission of helping entrepreneurially driven businesses, their owners, and high net worth individuals, to manage their financial affairs and to achieve their business objectives profitably and efficiently. Our professionals strive to become each client’s Most Trusted Advisor (MTA) by delivering global solutions to our client’s complex challenges and opportunities. Our services include: • Audit & Assurance services, including financial reporting, • Tax compliance,, • Tax planning, and proactive advice, • Business consulting, • Estate planning, business planning, M&A, and tax law services delivered through TLG, • Outsourced accounting, controller and CFO services Position Summary The Administrative Assistant/Payroll Processor supports both day-to-day office operations and end-to-end payroll administration. The ideal candidate is detail-oriented, adaptable, and proactive, with strong organizational and technical skills. You’ll work closely with multiple teams to ensure smooth operations, accurate payroll processing, and professional experience for both clients and employees. This position is on-site only and requires a consistent presence to support internal teams and client-facing activities. Key Responsibilities Client Service & Office Administration • Serve as a welcoming and responsive point of contact for clients and staff, managing calls, emails, and client document portals., • Prepare and organize client materials, deliverables, and meeting packets with precision and timeliness., • Maintain organized and presentable office spaces, ensuring supplies and shared areas are ready for daily operations., • Process and distribute mail (receiving/sending), scan and upload documents, and maintain consistent digital organization standards., • Enter and update client and internal data accurately across systems., • Support cross-departmental projects and process improvements that enhance efficiency and client service., • Be a point person in answering and elevating staff inquiries as required., • Manage employee information in Paycom, ensuring accuracy in job details, tax settings, and benefits enrollment while maintaining confidentiality., • Process bi-weekly payroll, including reconciliation of hours, deductions, PTO, and adjustments., • Maintain compliance with I-9 documentation, employment verifications, and record retention., • Provide general administrative support to HR, Tax, and Operations teams., • Assist with new hire onboarding and first-day activities, coordinating with IT and Facilities., • High school diploma required; some college or associate degree preferred., • 1–2 years of administrative or payroll-related experience, ideally in a professional services environment., • Proficiency in Microsoft Office (especially Excel, Outlook, and Word) and comfort using cloud-based tools and new platforms., • Strong attention to detail and ability to manage multiple priorities with accuracy., • Excellent written and verbal communication skills with a professional demeanor., • Demonstrated reliability, adaptability, and ability to work both independently and collaboratively., • Discretion in handling sensitive and confidential information. A successful team member in this role will: • Take initiative to anticipate needs, follow through without prompting, and proactively support others., • Demonstrate consistent professionalism, communication, and attention to detail in all interactions., • Balance independence and teamwork, contributing to collective goals while managing individual responsibilities effectively., • Leverage technical skills, especially in spreadsheets and digital document systems, to maintain accuracy and efficiency., • Location: On-site in Orange County, CA (no remote or hybrid option)., • Schedule: Monday–Friday, standard business hours., • Travel: Limited local travel may be required.

Job Title: Office Manager / Executive & Personal Assistant Location: Onsite - South Bay Industry: Property Management / Real Estate Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Salary: 65k-80k Position Overview A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support. This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly. Key Responsibilities Office Administration (Primary Focus) • Oversee front office operations, including visitor reception, vendor management, and supply ordering, • Manage calendars, coordinate meetings, and handle correspondence for company leadership, • Prepare agendas, take meeting minutes, and track follow-up items, • Coordinate internal office events, holiday décor, and staff appreciation activities, • Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping, • Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks, • Serve as the central point of contact for vendors, maintenance, and building management needs Executive & Personal Assistant Support • Arrange travel itineraries, accommodations, and reservations for the owner and family as needed, • Coordinate property maintenance schedules with the house manager in Montana, • Handle personal scheduling, reservations, and light household coordination, • Assist with vendor communication and contractor scheduling for personal properties, • Support expense tracking, bill payment, and light personal correspondence as requested Requirements Must-Haves: • 5+ years of administrative, office management, or executive assistant experience, • Strong organizational skills with the ability to manage competing priorities, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word), • Proven discretion, professionalism, and confidentiality, • Experience in real estate or property management, • Familiarity with QuickBooks or light accounting support, • California Notary Public certification (or willingness to obtain - company will cover cost), • Tech-savvy and comfortable learning new software or AI tools for workflow optimization, • Bachelor's degree preferred but not required

Job Description Lowe Orthodontics, is a fast paced and busy orthodontics office. We not only change your smile – we transform your life. We believe that a smile is the most important thing you wear, and we want you to wear yours proudly. We are currently looking for a Registered Dental Assistant for our office. Schedule • Full-time, • Monday-Friday, • Competitive salary based on experience., • Health, dental, and vision insurance., • Paid Time Off and Holidays, • Retirement Savings Plan, • Assist the orthodontist during a variety of treatment procedures., • Prepare and sterilize instruments and equipment in accordance with infection control protocols., • Take and develop x-rays as directed by the orthodontist., • Educate patients on oral hygiene, post-operative care, and treatment plans., • Maintain accurate patient records and documentation., • Order and manage dental supplies, ensuring that the office remains well-stocked and organized., • Ensure compliance with all safety regulations and maintain a clean and organized work environment., • Support administrative duties as needed, including answering phones, greeting patients, and processing payments., • Valid RDA license and certification in CPR and other relevant dental certifications as required by law., • Previous experience in Orthodontics is required., • Knowledge of dental terminology, procedures, and patient care protocols., • Proficient in taking digital radiographs and familiar with dental software systems., • Excellent interpersonal and communication skills, with a strong focus on patient care., • Ability to work effectively in a fast-paced environment and manage multiple tasks. Lowe Orthodontics is a proud partner of Image Specialty Partner (ISP), a doctor-led dental partnership organization. We believe that a healthy, beautiful smile is more than just an aesthetic feature – it is a catalyst for confidence and self-esteem. Propelled by our core values of Integrity, Efficiency, Teamwork, and Going Above and Beyond, we are committed to excellence in every facet of our work and providing the best experience for our patients. EEO Statement Image Specialty Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other status protected by law.

About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We’re looking for a highly capable Executive Assistant who operates at the strategic level — someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities • Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs., • Manage and protect the CEO’s schedule, priorities, and focus., • Prepare briefs, presentations, investor materials, and follow-up communications., • Coordinate travel, speaking events, and stakeholder engagements., • Support internal leadership team alignment and cross-department organization., • Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications • 10+ years in executive support, operations, or chief-of-staff–type roles., • Experience in clean tech, finance, venture, or high-growth environments., • Comfortable traveling and working in dynamic, evolving contexts., • Highly organized, emotionally intelligent, and confident working with executives and investors., • Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).