Administrative assistant jobs in California - Page 5

Job DescriptionPart Time, Assist CEO, support scholarship and grant program, marketing materials, newsletters, social media, correspondence, board of director communications, phones, email, reports. Word, Excel, Outlook, Company is eager to hire!!! Apply now!!! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1005 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job DescriptionBilingual Administrative Assistant (English/Spanish) Location: Ventura, CA Pay: $20/hour Schedule: Full-time, Monday – Friday About the Role Cabrillo is seeking a Bilingual Administrative Assistant to join our Ventura office. This position is ideal for candidates with experience as a Receptionist, Data Entry Clerk, or Customer Service Representative. Professionalism and presentation are key, as you will be the first point of contact for customers and visitors at our front desk. Responsibilities • Greet and assist customers and visitors upon arrival, • Answer phones and direct inquiries professionally, • Perform data entry and maintain accurate records, • Provide customer service support in both English and Spanish, • Assist with general administrative tasks as needed Qualifications • Bilingual fluency in English and Spanish (required), • Previous experience in reception, data entry, or customer service roles preferred, • Strong communication and organizational skills, • Professional demeanor and customer-focused attitude Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1111 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job DescriptionWe are looking for a detail-oriented and proactive Office Assistant to join our team in El Segundo, California. This part-time role involves working approximately 8 hours per week during standard business hours to support administrative and organizational tasks. This is a Contract to permanent position, offering an excellent opportunity to contribute to the efficiency of our office operations. Responsibilities: • Sort and distribute incoming mail to ensure timely delivery., • Monitor inventory levels of office supplies and communicate restocking needs., • Coordinate with property management for maintenance requests and office-related needs., • Arrange food and beverages for team meetings and events., • Manage scheduling tasks, including setting meetings and organizing calendars., • Assist with general clerical duties such as filing and document management., • Answer inbound calls and direct them appropriately., • Utilize accounting and CRM software to support billing and administrative functions., • Maintain an organized workspace., • Provide additional administrative support as needed to ensure smooth office operations.• Proven experience in an administrative or office support role., • Familiarity with accounting software and CRM systems., • Proficiency in computer programs and general office technology., • Strong organizational and multitasking abilities., • Effective communication skills, both written and verbal., • Ability to work independently and maintain consistency in scheduled hours., • Experience handling billing functions and clerical tasks., • Attention to detail and a proactive approach to problem-solving.

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office procedures, • Helping Funeral Counselors with paperwork Qualifications, • High school diploma/GED required, • Previous experience as an Administrative Assistant or Funeral Home, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Position available at female-owned boutique CPA firm near Orange County Airport Role is full-time, in person only, including extended work hours from mid-January to end of April, and during September and October. Prior CPA firm experience a plus Ideal candidate is: o Self-Starter o Able to multi-task in a fast-paced environment o Excellent in-person and telephone communication skills o Must be accurate and highly detail-oriented o Proficient with Microsoft Excel and Word Background and credit checks required. Company DescriptionFemale-owned boutique CPA firm. In business since 1997.Female-owned boutique CPA firm. In business since 1997.

Job Description We are seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions. Responsibilities: • Greet and assist onsite guests, • Answer inbound telephone calls, • Work within our organized filing systems, • Review and answer email correspondence, • Print and organize AP invoices, • Filing and Project folder maintenance when needed, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Accounts Receivable & Payable experience, • QuickBooks and Excel experience, • DIR compliance experience, helpful but not necessaryCompany DescriptionWe, S & B Sons Inc., a premier construction firm based in Bakersfield, California, USA. Our objective is to provide engineering operations, including architectural design, construction management, structural engineering, and cost estimation for projects in Kern County, and surrounding areas. Founded over two decades ago, S & B Sons Inc. has built a reputation for professionalism and quality in the construction industry. Our team of highly skilled professionals is dedicated to delivering superior construction services across a wide range of projects. S&B Sons, Inc. has been building Community Parks in and around Kern County for the past 10 years. We have found ourselves enjoying the process of working to beautify the City of Bakersfield and Kern County, while giving the local community a place to play and spend time together as a family.We, S & B Sons Inc., a premier construction firm based in Bakersfield, California, USA. Our objective is to provide engineering operations, including architectural design, construction management, structural engineering, and cost estimation for projects in Kern County, and surrounding areas. Founded over two decades ago, S & B Sons Inc. has built a reputation for professionalism and quality in the construction industry. Our team of highly skilled professionals is dedicated to delivering superior construction services across a wide range of projects. S&B Sons, Inc. has been building Community Parks in and around Kern County for the past 10 years. We have found ourselves enjoying the process of working to beautify the City of Bakersfield and Kern County, while giving the local community a place to play and spend time together as a family.

Job Description Job purpose Under the direct supervision of the Human Resources Manager, the administrative assistant will participate in the coordination of administrative and clerical work in the HR Department. Duties and responsibilities • Perform general office support:, • Handle office reception, routine telephone calls and correspondence duties, • Provide word-processing/typing, filing and photocopying, • Manage and maintain office equipment and supplies inventory and professional resource library, • Manage and maintain up-to-date staff and client schedules and records, • Collect and document fee and donation receipts, • Develop and maintain administrative policies, procedures and forms, • Internal office support, • Manage and maintain client database and statistics and other program service data to meet contract requirements. Prepare weekly and monthly program reports and invoices, • Screen incoming requests for services, providing information and referral and/or scheduling appointments for initial screening interviews as appropriate, • Process insurance payments, • Assist and support counselors in providing case management for clients, • Cooperate with supervisory and management personnel on all auditing related criteria, department policies and guidelines, and implement changes when needed to achieve department goals, • External office support, • Represent Counseling Program to funders and outside agencies, • Participate in community/agency liaison activities to assure community awareness of services and programs, • Assist in monthly outreach and educational event, • Assist the Program Director in other administrative and program areas as needed, • Minimum educational requirement is high school diploma, but Bachelor’s degree and previous experience in community services preferred., • Bilingual, including ability to read and write, in English and Chinese (Cantonese and/or Mandarin) required., • Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required., • Good communication and interpersonal skills, including ability to coordinate and cooperate with others required., • Excellent customer service skills., • Experience preparing written reports, correspondence and other documents required. Human Resources Manager

Job Description Entry Level - $15-$20/hr (Contingent upon experience) Full time & Benefits Bachelors, Paralegal Degree, or 2+ years of work experience in office setting required. FULL-TIME ENTRY LEVEL - NO LAW STUDENTS OR RECENT LAW SCHOOL GRADS Established small law firm in Tustin looking for a Receptionist who is motivated to learn the areas of Trust Litigation, Trust Administration, Estate Planning, Probate and Conservatorships. This is a perfect opportunity, if you want to get your foot in the door in the legal field. We will train you. Receptionist Job duties include: • Answer Phones - Must be personable and well spoken (about 20 calls per day), • Initial Client Intake Calls, • This will amount to 30% of the job duties for a typical day., • You will have to quickly learn the basics of each of our practice areas along with legal terms., • Client Communication will take about 50-70% of your time whether via email or over the phone, • Assist with billing, • Excellent writing and oral skills are required, • Calendaring Appointments, • Handle mail, scanning, faxing, • Meet and greet clients, • Inputting legal costs into client files on legal software, • Have one year Receptionist experience, preferably in a law firm, • Type at least 45 wpm MUST be a very organized and detail oriented individual We are looking for someone that has an exceptional work ethic, is a multi-tasker, is extremely organized, and Detail Oriented assertive, and motivated. This person must possess excellent communication skills, both verbal and written. This person must be comfortable working as a team with both attorneys and paralegals. Computer literacy is absolutely required. This person must be proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.), and must be comfortable with e-filing. Benefits include: • Matching 401k, • Healthcare (silver plan), Vision and Dental paid in full by the firm., • Possible Bonus, • Paid Holidays, • Paid Sick Days, • Paid Vacation Days

Job DescriptionOrganizational Overview Are you a highly organized, upbeat professional who loves making systems run smoothly? Are you a problem-solver who likes to make things easier for others and is motivated by meaningful community impact? If you’d love a role where no two days are the same, are great at staying five steps ahead, and enjoy supporting leaders who are making a difference for vulnerable members of the community—this may be the job for you. Join a team that brings safety and peace of mind to low-income homeowners, helping them remain safe, warm and independent in their homes. We’re seeking a Mid-Level Executive Administrative Assistant to support our Executive Director and our small, mission-driven team. This role is ideal for someone who is a solid team player, excels at managing details and enjoys an environment where heart and excellence go hand in hand. As the go-to agency for free home repairs in San Mateo County and northern Santa Clara County, we ensure that vulnerable homeowners have safe homes and nonprofit agencies safe facilities from which to serve. Rebuilding Together Peninsula is one of the largest of the over 100 affiliates of Rebuilding Together Together Inc., a national nonprofit. We have an operating budget of $3.5 million. We’re passionate about our role supporting families and revitalizing local neighborhoods. And we value the initiative and input of our staff to best meet the need. What You’ll Do Manage day to day administrative needs (distribute mail, welcome periodic visitors, process timesheets and expense reports, etc.); provide administrative support to the Executive Director (e.g. scheduling, meeting prep and board of directors communications, new employee onboarding); manage client feedback survey distribution and processing; be the friendly, steady presence that keeps our office organized, designing and maintaining systems and administrative processes, and interacting with staff, donors and volunteers with warmth and professionalism; manage employee insurance enrollment; work effectively with individuals from a wide variety of backgrounds. What You’ll Bring • 3-5 years of administrative or executive assistant experience, • Exceptional attention to detail, follow through and communication skills, • Comfort handling confidential information and juggling competing priorities, • Positive, solution-oriented mindset, • Ability to excel in a team-oriented, small office environment, • Strong interpersonal skills and customer service mindset, • Ability to be flexible and adaptable Preferred: • Previous experience working in a nonprofit, • Bilingual (English/Spanish); other languages a plus In addition, candidates will need to be able to: • Candidates must complete a background check and fingerprintingCompensation This is position is part-time (30 hours per week). Starting salary is $30 to $33 per hour. Rebuilding Together Peninsula provides equal employment opportunities without regard to race, color, gender, age, disability, religion, sexual orientation, marital status, national origin, political belief or activity or status as a veteran. How to Apply Email your cover letter (Word or PDF document) summarizing your interest and current resume to: Melissa Lukin, Executive Director of Rebuilding Together Peninsula at . Resumes without a cover letter will not be considered. For more information visit . No phone calls, please.

Job Description Fantastic opportunity for a Full-Time Administrative Assistant for a CPA firm.. Must be intermediate to advanced level in QuickBooks, Dropbox, and Microsoft Office. 1+ years’ CPA/Tax/Law firm experience preferred. LACERTE knowledge is a plus. Must be diligent, reliable, professional, independent, self-starter, and able to prioritize tasks $30 per hour, plus additional OT, excellent work environment, health benefits, flexible hours during off seasons, opportunity for growth to Staff Accountant, and IRA matching for committed employees. OT approx. additional $2,000.00 per year Company DescriptionWe are a full-service CPA firm with over 35 years’ experience providing Bookkeeping, Accounting, Audits, and Tax preparation services.We are a full-service CPA firm with over 35 years’ experience providing Bookkeeping, Accounting, Audits, and Tax preparation services.

Job Description DeForest Tech Solutions is a leading Audio Visual & IT technology integration contractor specializing in providing innovative solutions for Catholic House of Worship and Education markets. Our team thrives on collaboration, creativity, and the drive to deliver exceptional results. We are looking for an organized and proactive Office Assistant to support our growing team and ensure smooth day-to-day operations. Responsibilities As an Office Assistant, your key duties will include: • Managing day-to-day office operations, including answering phones, and responding to emails., • Scheduling appointments, coordinating meetings, and maintaining calendars., • Assisting with data entry, record-keeping, and document organization., • Ordering office supplies, managing inventory, and ensuring a clean and organized workspace., • Supporting team members with administrative tasks, such as preparing reports, purchase orders, estimates, and processing invoices., • Handling incoming and outgoing mail and packages., • Assisting with event planning and company activities as needed., • Performing other administrative tasks as assigned to support overall office functionality. Qualifications The ideal candidate will have: • High school diploma or equivalent (associate’s or bachelor’s degree preferred)., • Previous experience in an office or administrative role, preferably in the technology or related industry., • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office technology and tools., • Proficiency with Google Workspace & G Suite Tools., • Excellent communication skills, both written and verbal., • Very strong organizational and multitasking abilities with attention to detail., • A proactive, problem-solving mindset with the ability to work independently and as part of a team., • Professional demeanor and positive attitude.

Job Description We are a restaurant and CPA firm located in Huntington Beach seeking a reliable and detail-oriented administrative assistant to join our team. This position may start part-time with the opportunity to transition to full-time based on performance and business needs. The ideal candidate is highly organized, comfortable with data input, and able to multitask efficiently in a fast-paced environment. Key Responsibilities: As an Administrative Assistant, responsibilities include, but are not limited to: • Processing tax returns: Assisting with organization and submission of tax returns in coordination with our accounting team., • Data entry: Performing accurate and timely data input across multiple systems and documents., • Managing business emails: Organizing, prioritizing, and responding to emails professionally and efficiently., • Assisting accountants: Supporting accountants with document preparation, file management, scanning, and administrative support., • General office duties: Answering phones, filing, faxing, scanning, and emailing while maintaining both physical and digital filing systems., • Administrative and HR support: Assisting with day-to-day office operations, scheduling, and coordination between the restaurant and CPA firm. Qualifications & Requirements: • Strong computer skills with the ability to perform high-volume data input accurately., • Proven ability to multitask and manage deadlines in a fast-paced environment., • Highly reliable, dependable, and detail-oriented., • Willingness to work overtime as needed during tax season., • Strong communication skills, both written and verbal., • Excellent organizational skills and ability to manage multiple priorities., • Advanced proficiency in Microsoft Word, Excel, Adobe, and other office software (e.g. Office Tools)., • Team-oriented mindset with the ability to work independently when needed.

Job Description Independent tax & accounting practice is looking for a self starter to fill an entry-level administrative assistant, to work directly with owner and grow with practice. Responsibilities: • Attend phones, • Keep tabs on files, • Client support, • Keep office organized, • Assist in preparing reports, • Organized, • Dependable

Job Description Position: Compliance Administrative Assistant (Temp-to-Hire) Location: Torrance, CA Pay: $20–$21/hour Job Summary: We are seeking a detail-oriented Compliance Administrative Assistant to support franchise buyers through the onboarding and compliance process. This temp-to-hire role focuses on reviewing, tracking, and ensuring the accuracy and completion of all required documents. The ideal candidate is highly organized, customer-service oriented, and comfortable guiding franchise buyers through compliance requirements. A college degree is required for this position. Key Responsibilities: • Assist franchise buyers in completing all required compliance documents accurately and on time., • Review, verify, and track incoming paperwork to ensure it meets company and regulatory standards., • Communicate with buyers to request missing information, clarify discrepancies, and provide guidance., • Maintain organized digital and physical filing systems for all compliance-related documents., • Prepare correspondence, compliance notices, and status updates., • Coordinate with internal departments (legal, corporate, operations) to ensure timely approvals and documentation flow., • Schedule meetings, follow-ups, and deadlines related to franchise compliance., • Perform general administrative tasks to support the compliance team. Qualifications: • College degree required., • Previous experience in administrative support, compliance, onboarding, or document management., • Strong attention to detail with the ability to review documents for accuracy and completeness., • Excellent written and verbal communication skills., • Ability to prioritize, multitask, and manage deadlines effectively., • Strong organizational skills with experience maintaining filing systems., • Proficiency in Microsoft Office and the ability to quickly learn company systems.

Job DescriptionAbout usAmerican Industrial Services is a C&D Recycling Facility based in Long Beach, CA. Our goal is to revolutionize waste management by providing sustainable, innovative, and customer-centric solutions that exceed expectations and promote a cleaner environment. Summary:The Scalehouse Office Assistant is responsible for providing administrative support and clerical services in a scalehouse environment. This role involves weighing trucks, recording data, maintaining records, and ensuring compliance with safety and regulatory standards. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced setting. Key Responsibilities Include Weighing and Data Entry: • Operate scalehouse equipment to weigh incoming and outgoing trucks., • Accurately record weights and other relevant information in the system., • Ensure all data is entered promptly and correctly., • Give copies of certified weight tickets to customers., • Provide recycling certificates for customers to present to their respective cities for their C&D Management plans.Customer Service:, • Greet and assist drivers and visitors in a professional manner., • Provide clear instructions and answer questions related to scale operations., • Address and resolve customer inquiries and concerns efficiently regarding hauling, recycling, certification, etc., • Answer calls and emails and record any necessary information to be relayed.Documentation and Record-Keeping:, • Maintain accurate and organized records of all transactions., • Prepare and issue weight tickets, receipts, and other necessary documentation., • Ensure all paperwork is completed according to company policies and regulatory requirements.Administrative Support:, • Assist with filing, photocopying, and other general office tasks., • Coordinate with other departments as needed for smooth operations., • Monitor and order office supplies to maintain inventory levels.Safety and Compliance:, • Adhere to all safety guidelines and procedures., • Ensure compliance with local, state, and federal regulations related to scale operations., • Report any safety hazards or incidents to the appropriate personnel.Technical Skills:, • Proficient in using scalehouse software and computer systems., • Basic Arithmetic, • Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook)., • Bilingual in Spanish and English is necessaryOther Duties:, • Perform other related duties as assigned by the Scalehouse Manager.Qualifications:, • Education: Minimum of a High school diploma or equivalent., • Experience: Previous experience in a similar role or administrative position preferred.Skills:, • Strong attention to detail and accuracy., • Excellent communication and interpersonal skills., • Ability to work independently and as part of a team., • Good organizational and time management abilities., • Ability to handle multiple tasks and prioritize effectively.Work Environment:, • The position is based in a scalehouse, which can be a noisy and busy environment., • May require working in various weather conditions., • Some physical activity, including standing for extended periods and lifting light objects, may be required.Benefits/Perks, • Competitive Compensation, • Career Growth Opportunities

Job Description Position Summary: The Administrative Assistant supports the Apprenticeship Department by handling a wide range of administrative responsibilities that keep daily operations running smoothly. This role involves working in a fast-moving environment, managing frequent deadlines, and balancing multiple priorities. The ideal candidate is steady under pressure, dependable, detail-oriented, and comfortable following established procedures while also offering practical suggestions for improvement. This position requires strong verbal and written communication skills, solid computer proficiency, and the ability to learn new systems with minimal guidance. The work includes both independent tasks and responsibilities that require close coordination with the team. Because the duties involve specialized processes and ongoing training, this role is best suited for someone seeking long-term stability and growth within the position. Why Work With Us The Apprenticeship Department is a hard-working, supportive team that takes pride in helping people build their careers in the construction industry. We stay busy and handle a fast pace, but we also keep things friendly and collaborative. We appreciate team members who show up with a positive attitude, communicate well, and enjoy contributing to a mission that makes a real difference for apprentices and our contractor members. If you’re looking for a place where you can grow your skills, feel valued, and be part of a team that works with purpose, you’ll feel at home here. Primary Responsibilities include, but not limited to: · Maintain a working knowledge of Apprenticeship rules, regulations, and program standards. · Complete projects and special assignments by setting objectives, determining priorities, managing time, coordinating with others, and adjusting plans as needed. · Provide clear and professional communication through phone, email, text, and in-person interactions. · Manage incoming calls, greet and support visitors, and assist internal staff and external partners. · Support quality service by upholding communication and customer service standards. · Support the Intake team with scheduling, preparing, and administering intake exams. · Assist with applicants and apprentices drug screenings. · Support apprentices with coordinating on-the-job training and completion of work processes. · Respond to Apprenticeship-related phone inquiries and provide accurate information. · Update and maintain data in the department database. · Communicate with apprentices regarding work reports, jobsite issues, and program requirements. · Provide backup support to other team members when needed to ensure full coverage of all departmental tasks. · Collaborate with staff to make sure shared responsibilities are completed on time. · Assist with project-based work and special assignments as directed. Note: Nothing contained in this job description shall alter the at will status of your employment. ABC reserves the right to change this job description without notice. Knowledge, Skill and Abilities: · Strong time-management skills with the ability to balance multiple tasks and deadlines. · High level of accuracy in preparing, entering, and maintaining information. · Solid analytical and problem-solving abilities, including resourcefulness in finding solutions independently. · Comfortable working in a fast-paced and sometimes high-pressure environment. · Professional, helpful, and consistent demeanor. · Able to follow established procedures while offering thoughtful suggestions for improving workflows. · Reliable team player who communicates clearly and works well with others. · Exceptional written and verbal communication skills. · Trustworthy with confidential information and demonstrates sound judgment. · Experience with office administration and strong interpersonal skills, including cultural awareness and sensitivity. · Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe programs. · Valid California Driver’s License and eligibility for coverage under company vehicle insurance policy. Physical Requirements: · Able to work at least 8 hours per day and 40 hours per week; occasional evenings, weekends, or overtime may be required. · Able to sit at a desk for extended periods. · Able to drive for up to 8 hours when needed. · Able to lift up to 20 lbs. Work Schedule: This is a full-time, in-office position (40 hours per week). Flexible scheduling is available between 7:00 AM and 5:00 PM. Company DescriptionHow we got our start Associated Builders and Contractors (ABC) was founded in 1950 when seven contractors gathered in Baltimore, MD to create an association based on the shared belief that construction projects should be awarded on merit to the most qualified and responsible low bidders. The courage and dedication of those seven contractors – Charles Mullan, C.K. Wells, Jr., Philip Cloves, Ernest Shultz, Edward Colwill, Charles Knott and Edward Dickinson – helped quickly spread the merit shop philosophy and ABC became the fastest growing association in the United States. Where we are now Today, ABC is a national trade association with 68 Chapters and 22,000 members representing more than 19,000 construction and industry-related firms. We are the VOICE OF THE MERIT SHOP® and the only organization to serve contractors, subcontractors, suppliers and associates of all trades who want to conduct business in an unrestricted market regardless of labor affiliation. Our services include federal, state and local government representation, legal advocacy, education, workforce development, communications, technology, recognition through national and chapter awards programs, employee benefits and information on best practices and business development. Our mission: To promote free enterprise by advancing the merit shop philosophy in the construction industry through education, advocacy and business services. ABC Northern California’s history ABC Northern California (ABC NorCal) was founded in 1976 in Concord, CA. In summer 2008, we expanded our office and training space and moved to our current 26,000 square-foot home in Livermore, CA. Today we represent close to 500 large and small companies across Northern California and train 300+ apprentices per year.How we got our start\r\nAssociated Builders and Contractors (ABC) was founded in 1950 when seven contractors gathered in Baltimore, MD to create an association based on the shared belief that construction projects should be awarded on merit to the most qualified and responsible low bidders. The courage and dedication of those seven contractors – Charles Mullan, C.K. Wells, Jr., Philip Cloves, Ernest Shultz, Edward Colwill, Charles Knott and Edward Dickinson – helped quickly spread the merit shop philosophy and ABC became the fastest growing association in the United States.\r\n\r\nWhere we are now\r\nToday, ABC is a national trade association with 68 Chapters and 22,000 members representing more than 19,000 construction and industry-related firms. We are the VOICE OF THE MERIT SHOP® and the only organization to serve contractors, subcontractors, suppliers and associates of all trades who want to conduct business in an unrestricted market regardless of labor affiliation. Our services include federal, state and local government representation, legal advocacy, education, workforce development, communications, technology, recognition through national and chapter awards programs, employee benefits and information on best practices and business development.\r\n\r\nOur mission: To promote free enterprise by advancing the merit shop philosophy in the construction industry through education, advocacy and business services.\r\n\r\nABC Northern California’s history\r\nABC Northern California (ABC NorCal) was founded in 1976 in Concord, CA. In summer 2008, we expanded our office and training space and moved to our current 26,000 square-foot home in Livermore, CA. Today we represent close to 500 large and small companies across Northern California and train 300+ apprentices per year.

Job Description Job Description We are looking for a reliable and organized Operations & Administrative Specialist to support our CEO/COO and ensure smooth day-to-day operations. This full-time role combines bookkeeping, supply chain support, executive assistant tasks, and employee engagement support. Key Responsibilities: Administrative & Executive Support · Manage calendars, schedule reminders, and coordinate meetings · Book travel and assist with itineraries · Order office supplies and track inventory · Assist with cost-saving initiatives and general operational tasks Bookkeeping & Financial Support · Assist with basic bookkeeping and invoice tracking · Support month-end reconciliation as needed Supply Chain & Purchasing · Process purchase orders and track inbound shipments · Source parts and supplies as needed · Coordinate with vendors and warehouse team HR & Employee Engagement Support · Track time and attendance · Assist with employee communications, culture initiatives, and event execution Qualifications: · Organized, detail-oriented, and able to manage multiple tasks · Comfortable with basic bookkeeping, Excel, and administrative systems · Strong communication skills and reliability · Positive, team-oriented attitude Company DescriptionWe are a staffing agency dedicated to connecting top talent with leading companies in various industries.We are a staffing agency dedicated to connecting top talent with leading companies in various industries.

Job Description JOB TITLE: Clerical Assistant DEPARTMENT: Distribution FLSA: Non-Exempt REPORTS TO: Inventory & Administrative Supervisor REVISED: 12/23/2024 OBJECTIVE: To provide clerical support to the Distribution Center Team. Essential Functions A) Provide administrative support to Supervisor to ensure the department runs effectively and efficiently B) Maintain inventory for multiple locations C) Maintain Open Order Report for various locations D) Process Transfer Orders and communicate all shipments to the appropriate parties E) Review price lists and levels. Load pricing into database and audit for accuracy F) Create and maintain Excel spreadsheets and Word documents G) Answer phones, frequently check and respond to all emails throughout the day H) Copy, scan and fax documents I) Organize and maintain physical and electronic files J) Create and maintain spreadsheets to track sales, inventory, customer orders and key information K) Update customer/vendor information in database L) Reliable, punctual attendance on-site is required. Available to fulfill business needs (early morning, afternoon, evening, weekends, holidays, and overtime if necessary/approved) M) Requires the ability to lift, carry, push and pull up to 10 lbs. Other Duties A) Assist with special projects that require large amounts of data entry B) Keep work area clean, organized and free of safety hazards C) Support Customer Service and Purchasing as needed D) Assist with improving inventory levels on overstock or obsolete items through customer service Minimum Qualifications A) High School Diploma or equivalent B) Experience using Outlook, Teams, Microsoft Word and Excel C) Excellent communication skills D) Ability to work with employees at all levels of the business Preferred Qualifications A) Prior experience working in an office setting. B) Experience with Clerical or Data Entry work C) Detail Oriented, Organized and strong Time Management skills Reporting Relationship: 1. Reports to Inventory & Administrative Supervisor, 2. Works closely with Customer Service, Shipping & Receiving and Purchasing departments. Physical Environment/Working Conditions: This position is located in the Main Distribution Center Office. This job description is an overview of the position. It is not intended to be a comprehensive list of all activities, duties or responsibilities required. Fleenor is an Equal Opportunity Employer Company DescriptionFleenor Paper is a leading manufacturer of environmentally friendly packaging. With manufacturing plants coast to coast and network of distribution centers covering the United States, Canada and Mexico, Fleenor Paper boasts nationwide distribution capabilities and overseas shipping.Fleenor Paper is a leading manufacturer of environmentally friendly packaging. With manufacturing plants coast to coast and network of distribution centers covering the United States, Canada and Mexico, Fleenor Paper boasts nationwide distribution capabilities and overseas shipping.

Job Description Job Description: Administrative & Operations Assistant Congregation Beth Israel, Carmel, CA Reports to: Executive Director Status: Full-Time, 40 hours per week Position Overview The Assistant Executive Director plays a key role in ensuring the smooth daily operations and vibrant communications of Congregation Beth Israel (CBI), a welcoming, progressive synagogue in Carmel. This position supports the Executive Director and works collaboratively with clergy, staff, and lay leadership to advance CBI’s mission through effective administration, communication, and community engagement. The ideal candidate will be highly organized, technologically adept, and a strong communicator who thrives in a dynamic, people-centered environment. Core Responsibilities 1. Communications and Public Relations ● Serve as the lead staff member for all synagogue communications, overseeing content strategy, production, and distribution. ● Manage the monthly “Shofar” newsletter—including writing, editing, layout, and mailing. ● Produce the weekly email blast and other e-communications. ● Oversee and maintain CBI’s website and social media presence, ensuring content is timely, accurate, and engaging. ● Coordinate the live video streaming of Friday night services, maintaining quality and consistency. ● Support clergy and lay leadership in the creation of communication materials, press releases, and event publicity. ● Serve on the Communications Committee, providing strategic input. 2. Administrative and Office Operations ● Provide administrative support to the Executive Director, clergy, and Board of Trustees. ● Maintain all facets of the temple calendar of events, confirming no conflicts. ● Manage the website calendar. ● Handle incoming and outgoing communications (calls, emails, mail) with professionalism and warmth. ● Oversee membership database management (ShulCloud or similar), including member updates and event RSVPs. ● Order and maintain office, kitchen, and religious service supplies. ● Basic bookkeeping responsibilities. Quickbooks experience desired. 3. Events and Facility Coordination ● Assist with logistics for synagogue programs and lifecycle events, including High Holy Days, B’nai Mitzvahs, and Shabbat dinners. ● Manage weekly Erev Shabbat and Oneg setup in coordination with weekly Oneg hosts. ● Support Oneg Maven in securing weekly hosts. ● Coordinate event setup and breakdown in partnership with facilities and volunteers. ● Maintain a clean, organized, and welcoming environment throughout the building, including the Lobby, Social Hall, Sanctuary, and Kitchen. 4. Member and Community Engagement ● Serve as a welcoming and resourceful point of contact for congregants and visitors. ● Uphold CBI’s culture of hospitality and inclusivity in all interactions. Qualifications ● Bachelor’s degree or equivalent experience preferred. ● Demonstrated experience in communications, marketing, or digital media, ideally within a nonprofit, synagogue, or community organization. ● Strong writing, editing, and visual communication skills. ● Proficiency in Microsoft Office Suite and digital tools (Canva, ShulCloud, social media platforms, or similar). ● Experience with video streaming and/or basic AV technology preferred. ● Excellent organizational, interpersonal, and time management skills. ● Ability to work both independently and collaboratively, with discretion and professionalism. ● Familiarity with Jewish traditions and holidays is a plus (training available). Work Environment ● Primarily weekday office hours (Tuesday–Friday), with Sunday mornings during the School Year and occasional support for special events or services. ● Small, team-oriented office setting with direct interaction with staff, members, and volunteers. Compensation and Application Salary commensurate with experience $20-25/hour. Benefits for full time employees include paid holidays, vacation, and sick time and employer contribution to 401k after 90 days. To apply, please send a resume, cover letter, and three references to Executive Director, Donna Shore at . Congregation Beth Israel is an equal opportunity employer and values diversity, inclusion, and community in all we do.

Job Description We are seeking an Administrative Assistant to join our team! This is a career opportunity; not just a job. Full-time, Monday - Friday 6:30 am to 3:00 pm We Offer: • Medical Insurance, • Dental Insurance, • Vision Insurance, • This administrator must be proficient in typing more than 40 wpm, • Have excellent letter writing and communication abilities., • Proficient in all Microsoft Office software programs., • Deadline and detail-oriented, • Must be able to prepare detailed letters, • Have good inner office and field communication skills, • prepare project materials, • Have great filing and organizational skills, • Be able to answer multiple phone lines if necessary, • Professional in all appearances Company DescriptionWe are looking for a detailed,t .A employee who has the mindset to produce quality work for the company and his / hers career growth for advancement .One who is friendly and motivated with the desire to excel in all areas of professionalism.We are looking for a detailed,t .A employee who has the mindset to produce quality work for the company and his / hers career growth for advancement .One who is friendly and motivated with the desire to excel in all areas of professionalism.

Job Description Key Responsibilities: Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department. Top 3 Skills you are looking for: 1. Dependable, 2. Team Player At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. Kyyba is an Equal Opportunity Employer. Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other bFounded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.\r\n\r\nAt Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.\r\n\r\nKyyba is an Equal Opportunity Employer.\r\n\r\nKyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other b

Job Description We are seeking an Engineering Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionA Project/Construction Management, Staff Augmentation (Consultant City Engineer, Public Works Director) and Public works Inspection firm. Applications without the appropriate background are discouraged to apply and will not be considered.A Project/Construction Management, Staff Augmentation (Consultant City Engineer, Public Works Director) and Public works Inspection firm. Applications without the appropriate background are discouraged to apply and will not be considered.

Job Description We are looking for a reliable and organized Operations & Administrative Specialist to support our CEO/COO and ensure smooth day-to-day operations. This full-time role combines bookkeeping, supply chain support, executive assistant tasks, and employee engagement support. Key Responsibilities: Administrative & Executive Support • Manage calendars, schedule reminders, and coordinate meetings, • Book travel and assist with itineraries, • Order office supplies and track inventory, • Assist with cost-saving initiatives and general operational tasks Bookkeeping & Financial Support • Assist with basic bookkeeping and invoice tracking, • Support month-end reconciliation as needed Supply Chain & Purchasing • Process Purchase orders and track inbound shipments, • Source parts and supplies as needed, • Coordinate with vendors and warehouse team HR & Employee Engagement Support • Track time and attendance, • Assist with employee communications, culture initiatives, and event execution Qualifications: • Organized, detail-orientated, and able to manage multiple tasks, • Comfortable with basic bookkeeping, Excel, and administrative systems, • Strong communication skills and reliability, • Positive, team-orientated attitude Shift Schedule: Monday-Friday Pay Rate: $22.00 an hour Company DescriptioniHire Employment Services is dedicated to offer you a Career with great pay, good benefits and long term- temp to hire positions.iHire Employment Services is dedicated to offer you a Career with great pay, good benefits and long term- temp to hire positions.

Job Description We are seeking a motivated individual to join our team as a Billing/ Administrative Assistant in office. The applicant must strive for accuracy and be attentive to detail. They must be comfortable with systematic processes and have strong time management skills. Office Hours: Monday -Friday – 8:00AM – 5:00PM Job duties: · Review/ Edit closing notes on completed work orders. · Draft and generate invoices accurately. · Upload invoices to customer portals, ensuring they are delivered in a timely manner with the appropriate backup. · Generate and submit client proposals. · Address customer disputes and generate invoice credits as needed. · Review and respond to inbound emails and distribute or resolve in a timely manner. · Resolve billing issues or complaints. · Answer phones, respond to customer requests, or transfer to the necessary department. · Assist with Administrative duties as needed. · Review and audit daily technician inventory. · Submit Placed in Service Reports to the appropriate agencies. Required Skills/Abilities: · Basic understanding of clerical and administrative procedures. · Strong attention to detail and accuracy in data entry and document preparation. · Excellent written and verbal communication skills. · Excellent organizational and time management skills. · Ability to solve problems as they arise. · Ability to work independently, be self-motivated, and thrive within a team environment. · Ability to identify and correct errors. · Positive attitude & team working ability. · Ability to prioritize and work with deadlines. · Excellent attendance and on-time records at previous employers Company DescriptionJones Covey Group, Inc. is a full-service fuel system contractor specializing in above and underground fuel systems for retail, commercial and government clients. JCGI is a national industry leader in fuel systems, fuel service stations, convenience stores, car washes, fuel facility service and environmental compliance nationally, providing services to Fortune 100 clients, major oil companies, distributors, fleet services, and local, state and federal agencies.Jones Covey Group, Inc. is a full-service fuel system contractor specializing in above and underground fuel systems for retail, commercial and government clients. JCGI is a national industry leader in fuel systems, fuel service stations, convenience stores, car washes, fuel facility service and environmental compliance nationally, providing services to Fortune 100 clients, major oil companies, distributors, fleet services, and local, state and federal agencies.

Job Description When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer a competitive pay and a full suite of benefits: • Competitive Compensation, • Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost), • 401K (generous retirement benefits) with a Company Match, • Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, the Human Resources Coordinator handles and provides support for various HR employee programs within the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES • Process and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, and any other employee updates using company human resources management system software and subsequent third-party vendors such as but not limited to benefits, leave of absence, and workers' compensation., • Explain human resources policies, procedures, laws, standards, or regulations., • Process union contract revisions., • Maintain current knowledge of the union contracts in place., • Intakes employee relations issues, such as harassment allegations, work complaints, or other employee concerns and transfers it to the HR Business Partner., • Maintain current knowledge of State and/or Provincial Leave and Labor Laws., • Schedule or conduct new employee orientations., • May assist with screening (review of applications, telephone interviews, contact with candidates), • Update, as directed, human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms., • As directed, propose or draft personnel policies or procedures., • As directed, participates in meetings that involve a range of issues (e.g. personal actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff., • Process terminations and ensure all necessary legal requirements/paperwork is completed by state/provincial., • Provides management with information or proposes training related to HRIS processes., • Presents information on a variety of topics for the purpose of conveying information and/or making recommendations or implementing new processes., • Analyze employment-related data and prepare required reports., • Interfaces with branch to ensure new hire paperwork is completed and entered into the HRIS systems., • Compiles data from personnel records and prepares reports for governmental compliance., • Verifies work eligibility. Tracks and coordinates employment extensions as needed for impacted employees., • Responsible for maintenance of employee files for both current and terminated employees., • Follows all company policies, procedures and safety rules., • Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated., • Exemplify the BakeMark core values of Partnership, Performance, Passion and Initiative in all aspects of assigned duties., • Other duties as assigned to meet company goals. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Job Description We are a growing CPA firm with locations in Walnut Creek and Benicia looking for an administrative assistant to help with the upcoming tax season! We’re looking for someone who will provide exceptional customer service to our clients as well as firm administrative support, to join our team. Our ideal candidate is professional and courteous, has a background in accounting, can multitask, excellent with computers, pays attention to detail, has an appetite for learning, a team player with a desire to help grow our company and able to meet demands of a busy tax season. Experience is desired but not needed. If you’re the right candidate and willing to learn, we’ll provide training. This is a temporary position with a possibility of part-time work after tax season. 30-40 hours per week through April 15, 2026. Responsibilities: • Greet clients with a high degree of professionalism and courtesy, • Answer incoming calls and transfer to correct person, • Schedule appointments, • Sort and deliver incoming mail, • Receive and log client documentation, • Scan documents and save to appropriate location, • Print, collate and mail final tax documentation to clients, • Electronically send documents to clients, • Assist clients with signing their tax returns and collecting forms, • Assist CPAs with requested tasks as assigned Qualifications: • 2 years of administrative experience in a business environment preferred, • Strong computer skills and knowledge of data and workflow management, • Prioritizing, multi-tasking and strong organizational skills, • Ability to appropriately handle confidential material, • Demonstrated ability to be flexible and adapt to an ever-changing work environment, • Experience with QuickBooks and Lacerte is a plus, • Experience in an accounting/tax firm environment is a plus

Job DescriptionDo you have a strong passion for making a positive impact on the lives of others? We are actively seeking a committed individual to join our dynamic team as a Behavioral Administrative Assistant! Chinatown Service Center (CSC) Overview In 1971, the Chinese Methodist Church embarked on a mission to support newly arrived Chinese immigrants, laying the foundation for what we are today. The Chinatown Service Center (CSC) is a nonprofit organization providing multilingual health and social services, employment training, and counseling in Greater Los Angeles. We are expanding our team to continue our legacy of compassion and empowerment. For further information on CSC, Visit our website at . CSC'S Mission Statement: To provide outstanding services and advocacy that promote a better quality of life and equal opportunities for immigrants and other communities. CSC'S Vision Statement: Thriving Lives in Empowered Communities CSC'S Behavioral Health Department contributes to the Mission and Vision by: Providing outstanding mental health and substance use services to vulnerable populations, Championing advocacy and promoting positive life outcomes, and Embracing cultural competency and diversity. CSC'S Behavioral Health’s Administrative Assistant Purpose: Attend to clients either in-person or via telephone, ensure they feel welcomed and supported, while creating a safe and judgement-free environment. As a Behavioral Health Receptionist at CSC, You will be responsible for : • Handle office reception, routine telephone calls and correspondence duties, • Greet visitors and clients with a positive, helpful attitude, • Manage and maintain office space, equipment, supplies inventory and professional resource library, • Keep detailed and accurate records of visitor requests and of calls received, • Receive deliveries; sort and distribute incoming mail/package, • Assist client requests to schedule, reschedule, or cancel their appointment, • Assist clients with their registration and/or consent forms, • Provide BHD general information, • Participate in community/agency liaison activities to assure community awareness of services and programs Minimum Qualifications: • Minimum educational requirement is high school diploma, but Bachelor’s degree and previous experience in community services preferred., • Bilingual, including ability to read and write, in English and Chinese (Cantonese and/or Mandarin) preferred., • Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required., • Good communication and interpersonal skills, including ability to coordinate and cooperate with others required., • Able to be self-motivated, self-driven, and work independently, • Available to work flexible hours, including evenings and weekends as needed., • Successfully meet the post-offer/pre-hire physical and receive an eligibility status for Level II Background Check required by the State of California. CSC's Employees Enjoy: • Daytime work hours;, • Competitive Pay within the Nonprofit industry, commensurate with experience;, • Bi-weekly paychecks;, • Collaborative and supportive work environment;, • Opportunities for career growth and professional development;, • Assistance with CMEs/CEUs required in your role with CSC;, • Assistance with State Professional License Renewals;, • Group Health, Dental, Life and AD&D, for those who work thirty (30)+ hours consistently;, • Paid Holidays for regular Full-time and Part-time status;, • Bonus Paid Holiday for their Birthday, for regular Full-time and Part-time status;, • Accrued Paid Sick Leave for all levels of employment;, • Accrued Paid Vacation for those who work thirty (30)+ hours consistently;, • 403(b) Retirement Plan with up to a 5% matching;, • 457(b) Nonqualified Plan for those who meet the minimum "highly compensated" annual salary required;, • Employee Assistance Program (EAP);, • Tuition Reimbursement opportunities for job-related coursework at an accredited Community College, State College, or University;, • Annual time to find, enroll, reenroll, or appear at the event(s) for Child(ren) School/Childcare programs; Chinatown Service Center (CSC) is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us in fostering positive change and empowerment in our communities!

Job Description Office Assistant – DoubleTake Auto Spa (Fremont, CA) About Us DoubleTake Auto Spa in Fremont is a rapidly growing premium auto detailing and protection center known for our exceptional quality, customer experience, and attention to detail. We specialize in Paint Protection Film (PPF), Ceramic Coatings, Window Tint, and Premium Auto Detailing for high-end vehicles including Tesla, Porsche, BMW, Mercedes, and more. We’re expanding and looking for a motivated, organized, and energetic Office Assistant to join our front-office team. If you’re passionate about cars, customer service, and organization, this is an excellent opportunity to grow with a high-performing company. Position Overview The Office Assistant will play a vital role in ensuring smooth daily operations of the front office. This person will serve as the first point of contact for customers—both in person and online—while supporting the management and marketing team in day-to-day tasks. Key Responsibilities * Customer Service & Scheduling * Greet customers, provide a welcoming first impression, and review work orders. * Schedule and confirm customer appointments. * Maintain an organized daily calendar to ensure smooth workflow. * Communicate effectively with customers via phone, text, email, and social media. * Team Coordination * Help keep the production team on track with vehicle completion timelines. * Manage the service board and update job statuses throughout the day. * Assist with internal communication between the front office and technicians. * Administrative Support * Respond to customer inquiries and emails promptly. * Maintain digital and physical records of customer files, invoices, and receipts. * Assist in generating customer estimates and updating CRM systems. * Marketing Support * Collaborate with the marketing team to plan and execute monthly content calendars. * Help manage social media platforms (Instagram, Facebook, TikTok). * Capture photos/videos of vehicles and assist with posting updates and stories. * Support promotional campaigns, giveaways, and customer engagement efforts. * Front Office Operations * Ensure the front area is clean, organized, and presentable at all times. * Manage office supplies and assist with vendor coordination. * Handle customer check-ins and check-outs, including payments and paperwork. Preferred Skills & Qualifications * Previous experience in an automotive, detailing, or customer service environment preferred. * Excellent communication and multitasking skills. * Strong social media and computer skills (Instagram, Facebook, TikTok, Google Drive, etc.). * Detail-oriented, organized, and able to handle multiple priorities at once. * Team player with a positive, proactive attitude. * Passion for cars or automotive industry is a major plus. Compensation & Schedule * Competitive hourly rate based on experience. * Full-time position (Monday–Friday) * Growth opportunities within the company as we expand. How to Apply If you’re ready to join a fast-paced, high-quality environment where every detail matters, we’d love to meet you. DoubleTake Auto Spa in Fremont Company DescriptionDoubleTake Auto Spa of Fremont has made a reputation for WOWing our customers with our results! We have the most customer reviews for any auto detailing company in the entire Bay Area. We offer a cool, non-pressure work environment. We praise our employees for a job well done and offer great initiatives! Enjoy paid sick and vacation time off. Come join our family!DoubleTake Auto Spa of Fremont has made a reputation for WOWing our customers with our results! We have the most customer reviews for any auto detailing company in the entire Bay Area. We offer a cool, non-pressure work environment. We praise our employees for a job well done and offer great initiatives! Enjoy paid sick and vacation time off. Come join our family!

Job Description Infinity Staffing is the leading staffing firm in our area. We have over 30 years of combined experience placing skilled individuals into a variety of specializations in the Bay Area and beyond. This experience gives Infinity Staffing valuable insight into connecting skilled people with the right company. Our Administrative Assistants are responsible for handling general office tasks and administrative duties, to ensure efficient operation of the office. This role is a combination of clerical work such as, maintaining filing standards and data entry, but also providing excellent customer service through effective communication when responding to emails, answering phones, and greeting office visitors. To be successful in this role, you should have excellent organizational, time management, and communication skills, the ability to multitask, and be able to excel in a fast paced environment. Responsibilities for Administrative Assistant/Data Entry • Greeting visitors and providing information or direction, • Assisting with the Application process when needed, • Provide professional communication with clients, employees, and internal staff via email, phones, and in person, • Answering multi-line phone system, • Conduct data entry, • May assist with time card calculations and payroll processing, • Developing, implementing, and maintaining filing standards, • Maintain office supplies by checking stock to determine inventory level, anticipating needed supplies, and placing and receiving those orders, • Keep all paperwork in Applications updated (I-9, W-4, background paper work, etc.), • Experience with Microsoft Office (i.e., Outlook, PowerPoint, Excel and Word), • Excellent written and verbal communication skills, • Interpersonal skills, with the ability to establish effective professional relationships with clients and employees, • Ability to prioritize and multi task in a fast pace environment, • Willing to adapt to change and implement new policies, • Great work ethic, attendance & punctuality, • Willing to work overtime if needed, • Must be willing to travel to Client sites, and satellite office location in the SF Bay Area

Job Description Building Electronic Controls (BEC) is hiring a Construction Administrative Assistant to support the Operations Department in the construction process. You’ll be responsible for our headquarters administrative needs, assisting our Design Department, and responsible for gathering all project-related documents for a comprehensive closeout package. Key Responsibilities: • Main point of contact for Operator Line and assisting visitors, • Respond to emails and manage correspondence with customers and internal team, • Handle administrative tasks such as data entry, restocking supplies, and updating office equipment, • Download updated data sheets for product data submittals and CSFM listings, • Compile Product Data Submittals, • Upload drawings to Fieldwire, • Scan drawings, • Print drawings utilizing plotter, • As-built coordination, scanning, and UPS shipments, • Meticulous in compiling and handling organized and accurate project files, • Able to maintain clear communication with project managers, customers, and internal team members throughout the design and closeout processes, • Able to manage time efficiently, follow up on outstanding items, and meet deadlines, • Able to identify and resolve issues that arise during task and project execution, • 3 years of administrative experience, • Proficient working knowledge of construction processes, • Excellent written and verbal communication skills, • Strong skills in Microsoft Office (Outlook, Excel, Teams) and other relevant software (Bluebeam, Fieldwire, Computer Ease)Company DescriptionBuilding Electronic Controls, Inc. is a leading Union Low-Voltage and Life Safety Systems Integrator. We specialize in providing solutions for Fire Alarm, Smoke Control, Fire Fighter Surveillance, ERRCS, and Area of Rescue in the Southern California and Central California areas. We specialize in providing commercial solutions for various industries, including Airports, Amusement, Corrections, Education, Entertainment, Healthcare, Hospitality, Motion Picture Industry, Retail, and Transportation.Building Electronic Controls, Inc. is a leading Union Low-Voltage and Life Safety Systems Integrator. We specialize in providing solutions for Fire Alarm, Smoke Control, Fire Fighter Surveillance, ERRCS, and Area of Rescue in the Southern California and Central California areas. We specialize in providing commercial solutions for various industries, including Airports, Amusement, Corrections, Education, Entertainment, Healthcare, Hospitality, Motion Picture Industry, Retail, and Transportation.

Job Description We are looking for a detail-oriented Real Estate Administrative Assistant who will provide administrative support to our real estate team. In this position, you will be responsible for managing calendars, scheduling appointments, and preparing documents for real estate transactions. You will also be expected to communicate with clients and assist with marketing efforts. Real Estate Chief Assistant duties and responsibilities • Assist real estate agents in managing their daily schedule and appointments, • Handle phone calls and emails from clients and vendors, • Familiarity with SkySlope & MLS System, • Prepare and distribute marketing materials for properties, • Organize and maintain real estate files and documents, • Coordinate property showings and open houses, • Assist in managing social media accounts and online presence, • Provide excellent customer service to clients and vendors, • Bachelor's degree (BA / BS) or equivalent, • Experience in administrative support or customer service, • Strong communication and interpersonal skills, • Proficiency in Microsoft Office and other relevant software, • Ability to manage multiple tasks and prioritize workload, • Attention to detail and accuracy, • Ability to work independently and as part of a team, • Real estate license or willingness to obtain one, • Knowledge of real estate industry and terminology, • Experience in real estate transactions and contracts (Optional), • Experience in marketing and social media, • Ability to handle confidential information with discretion, • Flexibility to work outside of regular business hours if necessary, • Financial and Accounting background (Preferred)

Job Description Administrative Assistants – Onsite Temporary & Long-Term Opportunities Pay Range: $17–$25 per hour Location: San Diego, CA About Us Join our community of qualified administrative candidates who are open to new opportunities in San Diego, CA. We partner with a variety of organizations across San Diego, including corporate offices, healthcare groups, nonprofits, and small businesses. We regularly support clients who need dependable, onsite administrative professionals for both temporary and long-term roles. If this sounds like you, please apply and we will keep you resume on file for future consideration! Summary We are seeking organized, detail-oriented, and professional Administrative Assistants interested in being considered for upcoming onsite assignments. These positions support daily office operations, assist internal teams, and contribute to a smooth and efficient workflow. Common Key Responsibilities • Greet visitors, answer phones, and provide professional customer service, • Manage calendars, schedule meetings, and coordinate office logistics, • Prepare documents, reports, and correspondence, • Maintain filing systems, databases, and office records, • Support data entry, scanning, and general office tasks, • Assist with mail distribution and supply management, • Provide administrative support to teams and managers as needed Required Skills & Qualifications • 0-1+ year of administrative or office support or customer service experience preferred, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Strong communication and customer service skills, • Ability to multitask, stay organized, and manage priorities, • Reliable, punctual, and professional demeanor, • Comfortable working onsite in an office environment What We Offer • Opportunities with a range of reputable employers in San Diego, • Temporary, temp-to-hire, and long-term assignments, • Competitive pay: $17–$25 per hour, depending on experience, • Weekly pay and ongoing support during assignments How to Express Interest Candidates who would like to be considered for future administrative openings are encouraged to submit a resume for review. Company DescriptionJoin our team at Manpower, a leading staffing agency committed to matching exceptional talent with top employers. We value dedication, innovation, and a positive attitude in our employees.Join our team at Manpower, a leading staffing agency committed to matching exceptional talent with top employers. We value dedication, innovation, and a positive attitude in our employees.

Job Description College Graduate, reliable Office Administrator / Personal Assistant. Responsibilities Include: • Admin tasks. Phone communications with workers, customers, vendors, and suppliers., • Scheduling customers' appointments., • Dispatching service calls and estimates., • Managing agendas/travel arrangements/appointments, etc., • Managing phone calls and correspondence (e-mail, letters, packages, etc.), • Maintaining budgeting and bookkeeping., • Create and update records and databases with personnel, financial, and other data., • Keeping track of office supplies and placing orders when necessary., • Submitting timely reports and preparing presentations/proposals as needed., • Assisting colleagues whenever necessary., • Managing rentals., • Personal assistance to the very busy company owner., • Enter data daily into Quickbooks., • Reconcile credit cards and bank accounts., • Accounts payable., • Accounts receivable., • Keep filing records in immaculately, Meticulous condition., • Various personal assistant tasks., • Competent in prioritizing tasks and working with little supervision., • Self-motivated and trustworthy. Requirements: • Excellent proficiency in the English language, with perfect spelling, grammar, and clean and clear speech., • Clean and clear written communication., • Outstanding communication and interpersonal abilities., • Organizational skills., • Computer savvy., • Zero Tolerance for ALL drugs & alcohol., • Clean background check., • Live in the San Fernando Valley, within 15 Miles of Reseda., • Valid California driver's License in good standing., • Vehicle to your name with insurance & registration., • Available to start immediately. Schedule (Two shifts): • First from 6:00 a.m. to 1 p.m., • Second from 12 noon to 7:00 p.m., • Every other Saturday.Company DescriptionAir Breeze Inc. Air Conditioning & Heating.Air Breeze Inc. Air Conditioning & Heating.

Job Description JOB DESCRIPTION Job Title: Administrative Assistant / Receptionist Department: Marketing Reports To: Sr. Director of Marketing THE POSITION The Administrative Assistant / Receptionist will work at our corporate office in Anaheim, CA and will report to the Sr. Director of Marketing. This position requires someone who is highly motivated and interested in furthering their professional career and elevating the company to new heights. This is an entry-level office position which will require the candidate to professionally communicate with company stakeholders, including but not limited to, the corporate team, district managers, retail associates, vendors, customers, and brand ambassadors. The candidate will assist in multiple marketing activities and projects with an emphasis on experiential activations, events, promotions, coordination and execution of loyalty rewards, rebate programs, financing projects, retail marketing management and logistics. RESPONSIBILITIES • Collect and distribute mail; ship packages as needed, • Manage and direct incoming calls, • Greet and assist visitors, ensuring a positive and welcoming experience, • General office organization – oversee office supplies and overall office tidiness, • Utilize Microsoft Office software with emphasis on Word, Excel, Adobe and Outlook, • Assist with HR functions such as employee onboarding and equipment management, • Run errands as needed with mileage reimbursement provided, • Perform other duties such as special assignments or assigned by management, • Perform administrative duties including data entry, scanning, filing and copying, • Maintain various logs, reports, and templates, • Inventory & distribution of supplies, materials and documents, • Support the Sales, Operations, Marketing, Accounting and HR Departments as needed, • Strong written and verbal communication skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint), • Highly organized with exceptional attention to detail, • Excellent problem-solving skills and client service, • Positive, can-do attitude and strong ability to work within a team, • Adaptability: Comfortable taking direction and working within a team but can also work with minimal direction to complete projects, • Organized and flexible: can prioritize multiple tasks simultaneously and pivot readily as business needs shift, • Proactive about obstacles and accountable for results, • Creative and effective problem-solving, • Strong verbal and communication Collaborate with cross-functional teams to brainstorm and develop innovative design solutions, • Dependable, punctual, and professional ADDITIONAL REQUIREMENTS High School or equivalent (Required) Must be based in the U.S. Position is In-Office Must be available for meetings as needed between 9am - 5pm PST COMPENSATION: $20-$25 / hourly DOE We are an Equal Opportunity Employer Company DescriptionWe are a growing Tire & Automotive Service Company, Our Company is a family owned business operating since 1975. We offer our customers great Tire Brands. We are a growing company and offer great pay, benefits, and career opportunities.We are a growing Tire & Automotive Service Company, Our Company is a family owned business operating since 1975. We offer our customers great Tire Brands. We are a growing company and offer great pay, benefits, and career opportunities.

Job Description Pacific Palisades, CA Secretary/Front Desk Associate Moore Moadeb & Associates, Inc. Moore Moadeb is hiring a full-time Secretary to join its Pacific Palisades team. Boutique CPA accounting office in Pacific Palisades, CA Seeking a polished, energetic Secretary, organized and logical, to work with the public in an administrative capacity. The ideal candidate will be friendly yet professional, maintain composure under pressure, has excellent judgment and ability to prioritize, and must have outstanding phone manner. Duties: • Multitasking and prioritizing evolving responsibilities, • Manage reception of clients, • Juggle incoming and outgoing phone calls in a bright and professional manner, • Oversee Managing Partner’s e-mail inbox and calendar, print documents, • Schedule meetings, • Bill clients, track invoices, and collect payments, • Draft letters, • Compile and mail correspondence, • High volume of filing and recordkeeping, with scanning, copying, database upkeep, • Office tasks such as printer maintenance, scheduling service calls, ordering supplies, sorting mail, • Handle sensitive information with discretion Qualifications: • Minimum one year’s experience in an office, including internship experience, • Prior CPA office experience preferred, not required Position Type: Full-Time/Regular position Compensation: Commensurate with experience, comprehensive benefits package including two weeks paid vacation which increases with tenure Salary: $55,000 - $60,000 to start Benefits: • 401(k), • Health Insurance, • Paid Sick Leave, • Paid Vacation, • Paid Holidays, • Bonus Pay Application Instructions / Public Contact Information

Job DescriptionWe spend so much of our life at work, it should be a place where we are happy! We believe in the phrase, “service with a smile” and practice this on a daily basis. Our growing Firm is looking for an energetic individual to help our busy office staff. If you are a driven individual, up for a challenge and seeking a company you can grow with and meet or can achieve the qualifications below, please submit your resume to our fantastic firm. Responsibilities, Experience, Knowledge and Skills: Looking for a detail-oriented person to scan documents, data entry for office files, light filing and errand running. May be asked to help with various office tasks such as cleaning various office areas, organizing and restocking supplies. Reliable transportation is a must for running errands such as post office drop off or delivery of office documents. Assist Administrative Team with the following Tasks:· Greet visitors and assist office guests.· Answer and transfer calls using a multi-line phone system.· Draft and review various correspondence/documents to clients, legal, banks, brokerage and Government Entities· Corresponds directly with clients and vendors· Excellent interpersonal, communication, and teamwork skills. · Send and receive documents and packages using USPS, FedEx, Courier, etc.· Manage supply ordering and various office needs· Maintain the cleanliness and professional appearance of the firm· Maintained, researched and updated internal databases using Word and Excel· Assist others as needed with various tasks· Must be resourceful, able to multitask, and able to work relatively independently to fulfill assigned duties and achieve goals. · Must be able to efficiently use common office software including Excel, Outlook, Word· Must be able to lift 50 Lbs, ie. boxes of files to and from our storage for processing · This position will require some overtime and weekend work will be during tax season· Must have a good sense of humor· Experience in a public accounting office is a plus, but not required

Job Description Seeking : Administrative Assistant -20 hrs./wk. $22/hr +bonuses, commissions and profit sharing. This is a paid internship with an expectation of growing into a business partnership. Optional: Earn additional income by getting leads at Tradeshows and Mixers Optional bonus: Training to become a Success Center Hypnotherapist/Coach AS WELL AS ASSISTANCE IN BUILDING A PRIVATE PRACTICE IN THAT FIELD. Value: $7025 Location: West San Fernando Valley, CA 91306 Requirements: 1 yr office experience minimum Filing, copier, email, internet search, type 50 wpm MS Word, Excel, and Access. Adobe Suite. Some sales experience and excitement about selling something you can believe in is a must. Must have your own reliable car (driver’s license/insurance). Good verbal skills, excellent English and pleasant, clear telephone voice. Positive Attitude, Self-Motivated and Punctual Learn office systems quickly and complete them accurately. Computer literacy a plus. Must have the ability to function well under pressure and act with initiative. Must live within 25 miles of this location A healing spirit would be much appreciated... This could work into a business partnership for the right person. If this Is for You or You Know Someone Who Would Be a Possibility CONTACT: Terry Brussel-Rogers E-mail RESUME to . Then CALL 818-989-2923 to let them know you are applying for the Administrative Assistant position. Company DescriptionUse the natural capabilities of your own mind combined with those of your Higher Self to effectively replace limiting behaviors with those attitudes and actions that promote growth and success. Work with a talented and intuitive Hypnotherapist to help focus your own inner power. This dynamic process uses self-hypnosis within a personal framework (a roadmap of action steps and coaching) to guide you in realizing your goals.Use the natural capabilities of your own mind combined with those of your Higher Self to effectively replace limiting behaviors with those attitudes and actions that promote growth and success. Work with a talented and intuitive Hypnotherapist to help focus your own inner power. This dynamic process uses self-hypnosis within a personal framework (a roadmap of action steps and coaching) to guide you in realizing your goals.

Job DescriptionLocation: Beverly Hills, CA Company: Intelifi Inc. Hours: Part-Time (20 hours/week to start) Schedule: On-site, flexible weekday schedule About Us Intelifi is a nationally accredited background screening company, providing industry-leading solutions to help businesses make safer and smarter hiring decisions. We are passionate about quality, integrity, and innovation — and we’re looking for a capable, motivated Administrative Assistant to help support our internal operations. Position Overview We are seeking a self-starter who thrives in a dynamic, small-office environment to provide administrative and light HR support. The ideal candidate is detail-oriented, tech-savvy, and able to anticipate needs while managing a variety of responsibilities across administrative support, office operations, and accounting functions. Key Responsibilities • Provide day-to-day administrative support to executives and departments., • Assist with office management tasks such as ordering supplies, coordinating vendors, and maintaining a clean and organized office space., • Support HR processes such as onboarding, document collection, and employee file organization., • Manage and track expense reports, invoices, and financial data in QuickBooks., • Schedule meetings, organize internal calendars, and assist with basic correspondence., • Assist with document preparation, filing, and data entry as needed., • Act as the point of contact for internal and external stakeholders in a professional and efficient manner., • Contribute to a positive, team-oriented workplace by supporting internal communications, encouraging collaboration, and helping plan occasional team-building activities or office initiatives.Qualifications, • 2+ years of experience in an administrative, office management, or operations support role., • Familiarity with QuickBooks and basic bookkeeping is highly preferred., • Experience assisting with HR functions is a strong plus., • Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar)., • Excellent organizational, communication, and problem-solving skills., • Ability to work independently, take initiative, and handle multiple priorities., • Must be dependable, punctual, and maintain confidentiality., • Must be able to work in person at our Beverly Hills office. To Apply: Please submit your resume and an optional cover letter describing your interest in the role and relevant experience.

Job Description This is a very fast paced environment.. High Energy, Organized, Highly Pleasant - Personal. Candidate must be well-organized, detail-oriented, motivated, and have excellent communication skills. Punctuality & Strong attendance is a must. He/she must be able to work under pressure and work well with others. He/she must have the willingness and ambition to learn and take on a variety of responsibilities. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Fluent in English is required Bilingual a plus Excellent communication skills Positive attitude Good work ethic Team player Ability to manage time Great personality Capable of Multi-Tasking Strict attention to details Must be able to prioritize tasks Honesty, trustworthiness ,dependability Focus on not only keeping up, but moving forward Duties and Responsibilities: Making appointments Heavy Phones Data Entry Maintaining Client Databases: Files Follow up with clients and work directly with customers Other administrative and clerical duties as assigned Must be computer literate This is an on-site full time position; mandatory overtime and Saturday shifts required Part- time positions also available Starting @ $21.50 /hr & OT; OFFERS MEDICAL/DENTAL INSURANCE

Job Description This people-oriented position needs an Administrative Assistant with 3 years+ experience in an Administrative role AND at least 2 years worked in each prior job. Superb Outlook skills, including proficient using "task function." Intermediate Excel knowledge for spreadsheet input, and updating. Much of your workday is accurate data entry/input. Answer telephone calls, record keeping/documentation, emails, research for other businesses, and other office duties. Once hired as a regular employee, you will occasionally be asked to travel in the Southern California region to visit clients. Mileage is reimbursed. Business attire and professional presentation is necessary. • MS Office proficiency and computer savvy, • Excellent grammar and spelling, • Good follow-up skills are essential with very quick typing skills (above 50wpm), • Quick learning style and good retention, • Time management, self-motivation/direction, focus, and multi-tasking skills Job begins as a long-term temporary role and may grow into a temporary-to-hire for the right person. Outgoing and engaging personality. $24-$25/hr to start 8:30-5pm, M-F. THIS POSITIONIS NOT REMOTE OR HYBRID. . . . . . . . . . . . . . As required by LA County’s Fair Chance Ordinance, California State’s Fair Chance Act and Article 9 added to Chapter XVIII of the Los Angeles Municipal Code. SEC. 189.04. NOTICE AND POSTING REQUIREMENTS FOR EMPLOYERS. A. Employers shall state in all solicitations or advertisements seeking Applicants for Employment that the Employer will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of this article. Equal Employment Opportunity is THE LAW. Applicants are protected under Federal law from discrimination on the following bases: RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN Title VII of the Civil Rights Act of 1964, Title I and Title V of the Americans with Disabilities Act of 1990, The Age Discrimination in Employment Act of 1967, by Title VII of the Civil Rights Act, as amended, the Equal Pay Act of 1963, Title II of the Genetic Information Nondiscrimination Act of 2008, Section 503 & 504 of the Rehabilitation Act of 1973, The Vietnam Era Veterans’ Readjustment Assistance Act of 1974, in all areas of hiring and employment.

Job Description Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). Job Benefits • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons, • MORE employee discounts on lodging, food, gear, and mountain shuttles, • 401(k) Retirement Plan, • Employee Assistance Program, • Excellent training and professional development, • Referral Program Full Time roles are eligible for the above, plus: • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours), • Free ski passes for dependents, • Critical Illness and Accident plans Job Summary: The Assistant Executive Housekeeping Manager is responsible for assisting with the day to day leadership of the housekeeping department and its employees. This position is responsible for handling many of the administrative and operational duties of maintaining the Housekeeping Department. Customer service is a key responsibility, from guest arrival to departure, in accordance with DoubleTree standards. This position is to plan, organize and monitor staff activities to ensure compliance with quality assurance standards set by the hotel, which requires continuous visual inspection of guest rooms and public spaces Job Specifications: • Starting Wage: $25.00/hr - $29.55/hr, • Employment Type: Year Round, • Shift Type: Full Time, • Minimum Age: At least 18 years of age, • Housing Availability: No Job Responsibilities: • Distribute and delegate work load to guarantee maximum production and guest satisfaction with minimum outlay of expenses in terms of labor., • Investigate complaints, evaluate corrective actions and implement plan to resolve and de-escalate conflicts., • Communicate effectively to provide clear direction in assigning and instructing housekeeping in details of work., • Manage finances of housekeeping operations including budget, forecasts and inventory., • Provide staffing, training, counseling and performance reviews for the housekeeping department., • Ensure employees understand expectations and parameters., • Comply with all Resort policies, procedures and standards of operation., • Ensure the Housekeeping Department leads the charge in regard to recycling, • Solicit employee feedback and review employee satisfaction results to identify and address employee problems or concerns., • Emphasize guest satisfaction -Market Metrix- during all departmental meetings and focus on continuous improvement., • Capital budget, perform any additional tasks or projects as required., • Supervise the linen inventory based on forecast CPOR, • Supervise and review with the staff all the Hot Sos reports., • Maintain high moral, good work environment, sense of professionalism and guide the staff to increase productivity., • Supervise the linen inventory based on forecast CPOR, • Emphasize guest satisfaction-monitor/track Hilton SALT responses and market metrics areas Job Requirements: • High school diploma College degree, • 2+ years’ experience in Supervisory/Management/Assistant Housekeeper role, • Valid US Driver's License with acceptable driving record, • Microsoft Office Suite (Word, Excel, Outlook), • Advanced ability in English, • Ability to communicate in Spanish, • Good communication, organization, and time management skills, • Lift weight from 25-50 lbs The expected pay range is $25.00/hr - $29.55/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors. In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law. Requisition ID 512083 Reference Date: 10/14/2025 Job Code Function: Housekeeping

Job Description Company Name: Powerlan Low Voltage Job Title: Entry-Level Administrative Assistant Company Type: C-7 Licensed Construction Company (Low Voltage Electrical Systems) Reports To: Office Manager Location: Riverside, California Employment Type: Part-Time Job description: We are seeking a highly organized, proactive, and detail-oriented Entry-Level Administrative Assistant to support administrative and bookkeeping operations for our C-7 licensed construction company. The company specializes in low-voltage systems, including security systems, access control, data cabling, and fire alarms. This role supports daily operations through cash flow tracking, administrative support, project coordination, and internal communication. The assistant also serves as a primary point of contact for clients, vendors, and field personnel. Key Responsibilities: • Administrative Management, • Manage all administrative tasks including phones, emails, scheduling, and document control., • Maintain and organize physical and digital files, permits, licenses, and CSLB compliance records., • Support efficient office operations by ordering supplies, maintaining equipment and organizing team resources., • Track insurance certificates, license renewals, and compliance logs, including workers’ compensation and liability., • Accounts payable and receivable support, including entering and paying bills and processing check runs, • Bank deposits and bank and credit card reconciliations, • Digital filing and physical document organization, • Purchasing and vendor communication, • Perform additional bookkeeping duties as needed., • Project Support, • Coordinate with project managers and technicians to schedule and track job progress, material deliveries, and deadlines., • Assist with permit applications, jobsite scheduling, and inspection appointments., • Support job invoicing and collection tracking in coordination with accounting., • Customer & Vendor Relations Support, • Serve as point of contact for client communications and inquiries., • Maintain good relationships with suppliers and subcontractors; track POs and delivery schedules., • HR & Team Support, • Oversee onboarding documentation for new hires and maintain personnel records., • Track employee timecards, assist with payroll coordination, and support safety compliance reporting., • 1-2 years’ experience as an Administrative Assistant (preferred), ideally in a construction or technical service company. (Bookkeeping experience is a plus), • Familiarity with C-7 low voltage systems or general understanding of electrical/construction terminology preferred., • Strong knowledge of Microsoft Office Suite, project management software, and basic accounting tools (QuickBooks, Xero or similar)., • Excellent written and verbal communication skills., • Highly organized, self-motivated, and able to handle multiple priorities., • Prior experience supporting C-7 or other licensed trade contractors (C-10, C-16, etc.), • Understanding of construction processes, submittal workflows, and contract administration., • $17.50-$20.00 DOE, • Paid holidays after completion of 90-day probationary period., • Opportunities for career growth within a dynamic construction environment

Job DescriptionWe are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence. Responsibilities: • Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management., • Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives., • Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked., • Assist in creating correspondence and reports independently, without requiring supervisor attention., • Scan, fax, bind, and distribute documents, reports, and proposals as needed., • Verify data accuracy by cross-checking supplier invoices and other records., • Represent the supervisor at meetings or project-related events when necessary., • Support outreach initiatives for business programs and exclusivity efforts., • Collaborate with team members and stakeholders to drive organizational goals., • Handle additional responsibilities as assigned to meet operational needs.• Proficiency in computer programs and office software applications., • Strong verbal and written communication skills to handle correspondence and inbound calls., • Experience in billing functions and clerical duties., • Ability to organize and prioritize tasks effectively., • Attention to detail and accuracy in data entry and document preparation., • Familiarity with office equipment such as scanners, fax machines, and binding tools., • Capacity to work independently and collaboratively in a team environment., • Previous experience in administrative or office assistant roles is preferred.

Job DescriptionWE’RE HIRING — ADMIN ASSISTANT (TEMP TO PERM) Delano, CA | Pay: $20-22.00/HR Looking for a role where you can shine, grow, and make an immediate impact? An established agriculture company in Delano is searching for a sharp, motivated Administrative Assistant to join their team on a temp-to-perm basis. This is your chance to step into a role that actually values accuracy, ownership, and drive. What You Will Take On: Scanning and organizing timecards Reconciling daily and weekly timekeeping records Supporting supervisors with clean, accurate documentation Handling administrative tasks that keep operations running smoothly Why This Role Stands Out: Competitive pay at $22.00 per hour Temp-to-perm growth path Monday–Friday schedule Opportunity to join a respected agriculture operation and make an immediate impact Location Requirements (Important): Must live in Delano, Wasco, or McFarland. Candidates in Bakersfield or Shafter will not be considered. What We’re Looking For: MUST HAVE AT LEAST 2 years of recent admin assistant experience Strong administrative and clerical skills Reliable, detail-oriented, and fast-moving Bilingual Spanish/English is a strong advantage If you’re energized by organization, accuracy, and supporting a fast-moving operation, this position could be the perfect fit. Apply now and bring your skills to a team that values them. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1087 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job Description Pay Rate: $20.00/hour Schedule: Monday to Friday, 8:00 AM – 5:00 PM Job Type: Temp-to-Hire Job Description We are seeking a detail-oriented and reliable Office Assistant to support the Office Manager with a variety of administrative and clerical tasks. This is a temp-to-hire opportunity with full-time hours. Key Responsibilities • Assist with reviewing and processing Amazon orders, • Print shipping labels and prepare shipment documentation, • Perform general clerical duties such as filing, data entry, and document preparation, • Use Microsoft Office Suite to create and update spreadsheets and reports, • Proficient in Microsoft Office Suite (Word, Excel, Outlook), • Strong typing and data entry skills, • Excellent organizational and communication abilities, • Ability to work independently and manage time effectively, • Prior office or administrative experience is preferredCompany DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job Description Location: Long Beach, CA Schedule: Monday–Friday | 8:00 AM – 5:00 PM Employment Type: Full-Time, In-Office Pay Range: $23–$27 per hour Start Date: Immediate Dress Code: Casual Position Summary We are seeking a reliable and detail-oriented Front Office / Administrative Assistant to support daily office operations in a construction-focused environment. This role serves as the first point of contact for clients, vendors, and subcontractors while providing administrative support to estimators and project managers. Key Responsibilities • Open and close the front office daily, • Greet clients, vendors, and subcontractors in a professional manner, • Manage incoming phone calls, emails, mail, packages, and FedEx shipments, • Order and maintain office supplies; keep the front office organized, • Assist estimators and project managers with:, • Printing and distributing quotes and bids, • Performing addendum checks, • Preparing and processing contract and subcontract documentation, • Requesting Certificates of Insurance (COIs), business licenses, and bonds, • Ensure accurate, timely documentation and effective communication across teams Qualifications • Prior experience in construction, contracting, or administrative office roles preferred, • Strong organizational, multitasking, and communication skills, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required, • Experience with construction-related software is a plus, • Ability to sit, stand, or walk for extended periods, • Frequent use of hands for typing, filing, and handling documents, • Ability to lift up to 20 lbs, • Work is performed primarily in an office environment during standard business hoursCompany DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job DescriptionAppleOne has partnered with a trusted toy/ collectible distributor in Chino that is seeking a detail-oriented Administrative Assistant to support daily office and customer service operations. This is a temp-to-hire opportunity Location: Chino, CA Pay: $20/hour Must pass background and drug test Schedule: Monday–Friday | 8:00 AM – 5:00 PM Dress Code: Business Casual What You’ll Be Doing: Answering incoming phone calls and assisting customers Responding to emails and handling customer service follow-ups Ability to carefully review model cards, serial numbers, and model numbers (many items are similar) Entering and processing sales orders accurately Supporting order documentation and administrative tasks Must have exp w/ Data entry in Excel. Company uses QuickBooks (experience preferred, not required)/ PayPal What We’re Looking For: Strong attention to detail and accuracy Comfortable managing orders shipping to multiple states with varying tax requirements Organized, reliable, and able to work independently Comfortable working in a quiet, focused office environment (not high-traffic or fast-paced) Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1056 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job Description Job Title: Sr. Administrative Assistant Job Description We are seeking an experienced Sr. Administrative Assistant to support the Vice President of Program Management and their staff for the Marine Systems Business Unit. This role involves working in a dynamic environment at the forefront of high technology in the defense industry. The position requires the ability to work internally and directly with customers while handling significant delegated authority and responsibility. This is an onsite position. Responsibilities • Provide comprehensive administrative support to the Vice President and the Program Management Office, including support for associated programs., • Manage the Vice President's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts., • Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports promptly., • Follow up on actions on behalf of the Vice President and execute additional tasks as directed., • Handle confidential business matters while maintaining an effective and organized administrative system., • Coordinate meetings and events, including internal staff meetings and engagements with customers and VIPs, by arranging venue logistics, conference room reservations, setup, catering, and tracking action items., • Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors., • Address information requests and communications by answering telephones, screening calls, and forwarding messages., • Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents., • High School Diploma or equivalent and 8 years of experience as an Executive Assistant or in a similar administrative support role., • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with advanced proficiency in Outlook calendar and Microsoft Teams., • Strong organizational and multitasking skills., • Strong attention to detail and a proactive approach to problem-solving., • Excellent written and verbal communication skills., • Ability to manage confidential information with discretion., • US Citizenship required., • Associates/Bachelors degree with experience in business administration is a plus., • Demonstrated expertise with enterprise intranet solutions such as SharePoint or equivalent, and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY., • Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities., • Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs., • Exceptional written and verbal communication skills, including meticulous proofreading and document review. The position is onsite, Monday through Friday, offering a collaborative and innovative atmosphere where employees are encouraged to bring their whole selves to work. The work environment thrives on intellectual curiosity, cognitive diversity, and a pioneering spirit to achieve what others think is impossible. Job Type & Location This is a Contract position based out of Sunnyvale, CA. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sunnyvale,CA. Application Deadline This position is anticipated to close on Jan 20, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.