Administrative assistant jobs in California - Page 7

Job Description Join Our Team in the Heart of Downtown Covina! About Us We’re a friendly bookkeeping and tax preparation office committed to providing exceptional service to our clients. From basic accounting and payroll services to tax preparation, audits, and tax planning, we take pride in offering reliable, high-quality support to individuals and businesses. If you enjoy helping people, staying organized, and being part of a supportive team, we’d love to meet you! What We’re Looking For We’re open to entry-level candidates who bring the right attitude—professional, motivated, and eager to learn. The ideal candidate will have: • Strong verbal and written communication skills, • A warm, customer-focused approach, • Excellent organizational skills and attention to detail, • Strong multitasking and time-management abilities, • Resourcefulness and a proactive mindset, • Comfort using office equipment (scanners, printers, etc.), • Basic computer proficiency and willingness to learn new software As our Administrative Assistant – Tax & Accounting, you will help ensure the office operates efficiently and that clients feel well cared for. Responsibilities include: • Answering, screening, and forwarding phone calls; responding to text and portal messages, • Greeting clients and directing them to the appropriate staff member, • Scheduling and managing appointments for the team, • Collecting, organizing, and recording payments, • Receiving, sorting, and distributing incoming mail; preparing and tracking outgoing mail, • Sorting, organizing, and scanning client tax documents in the order received, • Assisting clients with picking up and signing their tax returns, • Managing and transmitting completed tax returns, • Performing clerical duties such as filing, photocopying, and faxing We value our team and offer: • Retirement plan, • Health benefits, • Paid time off and paid holidays, • Off-Season: Monday–Friday, 11:00 am – 5:00 pm

Job Description This position is an (Retail) Assistant Manager responsible for managing the operations of the California Highway Patrol Academy Recreation Fund, Inc. aka CHP Academy PX. The PX Assistant Manager reports to the PX Manager and supports the day-to-day retail operations of the PX store. Working under the supervision of the PX Manager and the PX Board of Directors, the Assistant Manager assists in carrying out operational, administrative, and customer service functions, and plays a key supporting role in ensuring efficiency, compliance, and high service standards within the PX. Duties include, but are not limited to: • Assist the PX Manager in supervising and motivating the PX team to increase sales and operational efficiency., • Support inventory management and help make purchasing recommendations for seasonal and special occasion merchandise. • Assist in reviewing sales figures and reports as directed by the PX Manager to support planning and profitability., • Provide administrative support in employee onboarding, training, and scheduling., • Help ensure store compliance with health and safety requirements and maintain customer service standards. • Support complaint resolution and assist in addressing time-sensitive operational needs., • Aid in maintaining business insurance records and ensuring compliance with PX policies., • Support basic accounting tasks, including logging invoices, receipts, and expense reports under the PX Manager's guidance., • Assist in compiling documentation for quarterly and year-end inventory and nonprofit reporting., • Help coordinate vendor appointments and maintain supply inventory., • Attend PX Board meetings as needed and assist with preparing meeting materials and taking notes., • Support the PX Manager in maintaining website content, POS systems, and promotional programs., • Assist with Rec Equipment tracking and inventory support., • Carry out special projects and tasks as requested by the PX Manager or PX Board of Directors. Qualifications: • Bachelor's degree or equivalent in business administration or similar discipline., • Not less than three (3) years of retail managerial experience, including supervision of subordinate staff., • Proficient with standard business computer tools, including MS Word, Excel, PowerPoint and accounting software such as Quickbooks., • Ability to lift boxes up to 20 pounds, stand for extended periods of time, and fly and drive to business meetings when necessary. Must have valid California driver's license and automobile insurance for personal vehicles used on PX business., • Sufficient experience to understand the basic principles relevant to the major duties of the position., • Knowledge of generally accepted accounting principles., • Knowledge of inventory management principles., • Ability to operate computers and job-related software programs., • Ability to build rapport with coworkers, vendors, and members of the general public., • Ability to organize, multitask, and prioritize., • Excellent written and verbal communication skills.Company DescriptionThe California Highway Patrol "PX" (Post Exchange) or "Recreation Fund", on the CHP Academy campus in West Sacramento, providing goods to cadets and all CHP employees. Our non-profit organization has provided equipment, gifts, and apparel to CHP personnel since 1959. The campus provides onsite dining and free parking.The California Highway Patrol "PX" (Post Exchange) or "Recreation Fund", on the CHP Academy campus in West Sacramento, providing goods to cadets and all CHP employees. Our non-profit organization has provided equipment, gifts, and apparel to CHP personnel since 1959. The campus provides onsite dining and free parking.

Job Description Assistant Director of Nursing for Costa Mesa Campus Program: Vocational Nursing Education: Associate, Bachelor’s or Master’s degree in Nursing, Nursing Education, or Nursing Administration, or a related field Licensure: Current, unencumbered RN license for California Teaching Experience: Minimum one year of teaching at the ADN or BSN level or higher, including course development and curriculum oversight. Clinical Experience: Minimum 2 years direct patient care experience as RN Administrative / Leadership Experience: Supervising faculty, curriculum development, program assessment/accreditation, budget oversight, policy development, and sometimes recruitment of faculty. Strong skills in evaluation, program outcomes, and regulatory compliance. Interpersonal / Leadership Skills: Strong communication and collaboration skills, ability to work effectively with diverse student, faculty, and staff populations. Capacity to lead program improvements and strategic planning initiatives.

Job Description The Practice: Join an elite dermatology group—encompassing advanced Medical, Cosmetic, and Surgical services—situated in the heart of Beverly Hills. We are dedicated to delivering world-class patient outcomes and a five-star experience that meets the impeccable standards of our discerning patients. Our environment is fast-paced, dynamic, and deeply collaborative. The Opportunity: We are seeking a highly motivated and detail-oriented individual, ideally a Certified Medical Assistant or a high-achieving Pre-Med student in their gap year, to join our clinical team. This is a critical role where you will be instrumental in supporting our physician. Your duties will span clinical operations, including, but not limited to: • Clinical Assisting: Preparing for and assisting with patient visits which range from complex cosmetic procedures (lasers, injectables) to routine follow-ups., • Patient Experience: Ensuring seamless patient flow, maintaining immaculate exam room readiness, and handling high-level patient intake and discharge. This position is designed to begin as part-time, offering a strong intent and clear performance-based pathway for conversion to a full-time role as the practice grows. You will receive extensive clinical mentorship and report directly to the Practice Manager and the supervising physician. If you are a self-starter looking to gain unparalleled clinical exposure and make a meaningful impact on high-end patient care, this is the perfect opportunity to accelerate your career or medical school application. Duties • Prepare exam rooms and assist during medical, cosmetic, and surgical procedures., • Scribe and document patient visits accurately in the EMR., • Perform basic clinical tasks: vitals, patient prep, sterilization of instruments., • Provide patient education on procedures and aftercare., • Support the medical team in daily clinic flow., • Call patient from waiting room and place in exam room., • Take HPI information as necessary from patients, • Prepare exam room with necessary supplies for exam, • Assist physician with exams and procedures as directed by physician, • Check to assure all labs and reports are in EMR for physician prior to next visit, • Take Rx renewals off telephone line, call into pharmacy, chart renewals, • Screen and highlight laboratory test results for physician review., • Return phone calls with messages, normal results and advice to patient as directed by physician., • Clean and stock exam rooms. Notify manager of inventory needs., • Maintain OSHA requirements., • Assist front desk receptionist as needed., • Demonstrated clinical experience and/or training., • Experience in laboratory testing, injections, phlebotomy, and scribing are desirable., • Team-first mentality and positive attitude., • Self motivated with a history of personal accountability and professional integrity., • Well organized with a strong attention to detail., • Highly developed interpersonal skills with a high degree of emotional intelligence., • Exceptional communication skills in a wide range of formats., • Ability to establish and maintain effective working relationships with patients, employees and the public., • Ability to prioritize work streams and problem solve., • Experience: At least one (1) year of experience working as a medical assistant. At least (1) year of medical scribing. Phlebotomy and injection experience are preferred. Dermatology experience is preferred., • Education: Bachelor's degree required for Pre-Med gap year student applicants., • Certification: Medical Assisting certification preferred., • Hours: Part-time with a minimum of 24 hours; opportunity to grow into full-time in the future, • Pay: Starting at $20 to $25 per hour, • Position requires walking throughout the office setting., • Position requires use of both hands to perform injections and procedures., • Position requires ability to visually perform and read laboratory test results., • Minimal lifting of supplies to cabinets, possible assistance of elderly patients onto exam tables., • May have to push patients in a wheelchair., • OSHA Classification exposure to bloodborne pathogens Category I

Job Description Position Summary The Merchandise Buyer Assistant is responsible for executing the daily responsibilities that deliver Omnichannel growth and increased sales and profitability. This role assists the buyer in managing all aspects of the category business to drive results. Position Description Essential Duties and Responsibilities include the following. Other duties may be assigned. • Work with the Buyer to develop and maintain quarterly assortment plans, • Work with Design and Sourcing counterparts to manage product from CAD to PO placement, • Provide administrative and operational support including product list updates, database and system updates, compiling product & attribution information and promotion and markdown execution., • Order and tracking samples and manage coordinating sample needs with marketing, ecom, in country team, and suppliers, • Manage in-season opportunities through reporting and business analyis; support buyer in analyzing the business, • Communicate needs / opportunities to supplier partners, • Responsible for approving web photos and site/internet scrubs for website / traffic optimization in partnership with ecom, SEO, and SEM teams, • Partner with Visual to communicate category strategies and product drops. Work with merchandise coordinator to develop in-store signage congruent with overarching strategies, • Coordinate end of season hindsight analysis and prepare future recommendations, • Maintain assortment mins by location and receive / respond to Store communication feedback via Jira, • Perform market analysis, competitive shop, and analyze industry trends to identify emerging trends and white space opportunities Qualifications Education/Experience: Bachelor’s Degree strongly preferred. 2-3 years of merchandising experience. Equivalent combination of education and experience will be considered. Computer Skills: To perform this job successfully, an individual must have basic knowledge in Microsoft Office programs including Word, Excel, and PowerPoint. Position Hiring Range The hiring pay range provides a good faith estimate of the salary or hourly wage that Living Spaces expects to pay for the position upon hire. Pay will be determined by several factors, including, but not limited to: applicant's education, relevant work experience, knowledge, applicable and relevant skills and abilities, market demand, Company budget, as well as internal equity and alignment with geographic market data. Living Spaces reserves the right to modify this page at any time. Compensation: $25.35 - $32.95 Overtime pay is available for eligible, non-exempt Team Members. Reimbursement for expenses as required by applicable law and Company policy. Retail, Guest Services and Distribution Center Team Members are eligible to receive team bonus based on meeting specific goals and KPI's. Additional available benefits upon meeting eligibility requirements include: • Medical (full-time only), • Dental (full-time only), • Vision (full-time only), • 401(k) with Company match (full and part-time), • Vacation (full-time only or as otherwise required by applicable law), • Paid Sick Leave (full and part-time), • Flex or Health Spending Account (for eligible full-time only), • Employee Assistance Program (full and part-time), • Holiday pay (full-time only), • Life insurance (full-time only) For more details, please visit our website at: Careers (livingspaces.com) Equal Opportunity Employer It is our policy to abide by all federal, state, and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, physical disability, mental disability, age, military status, or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including but not limited to, cancer related or HIV/AIDS related), sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists. E-Verify Living Spaces participates in E-Verify. All newly-hired team members are queried through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify their identity and employment eligibility. Company DescriptionLiving Spaces is a growing home furnishing brand and we continue to open new locations. We know in order to stay current with the times and trends, we have to perpetually update our look and selection. What has truly sustained our growth — from 1 to over 41 locations, from 100 employees to over 4,000, from a humble home furnishings store to a widely recognized and respected lifestyle brand — are the talented individuals who have taken us there. We are looking for innovative, driven, and passionate professionals to join our team so we can reach even greater heights together.Living Spaces is a growing home furnishing brand and we continue to open new locations. We know in order to stay current with the times and trends, we have to perpetually update our look and selection. What has truly sustained our growth — from 1 to over 41 locations, from 100 employees to over 4,000, from a humble home furnishings store to a widely recognized and respected lifestyle brand — are the talented individuals who have taken us there. We are looking for innovative, driven, and passionate professionals to join our team so we can reach even greater heights together.

Job DescriptionPart Time • Santa Monica Job title: Assistant Program Manager (non-remote)Compensation: $22-30/hr based on experience Employment type: 20-40 hrs/weekLocation: Santa Monica Benefits: • Opportunity for advancement, • Training & development The ideal candidate will be: • Engaging and enthusiastic about teaching and community building., • Experienced in working with individuals with special needs., • Committed to helping our programs grow This role has the potential to grow from part-time to full-time as the program expands! Responsibilities include but are not limited to: Qualifications • Must pass a background check and be CPR/First Aid certified before starting., • Proficient in Google Workspace and willing to learn other platforms., • Familiar with QuickBooks., • Excellent administrative and organizational skills., • Strong leadership and team management abilities., • Ability to multitask, problem-solve, and prioritize tasks with limited supervision., • Experience working with neurodivergent children and/or adults., • A professional and positive demeanor, with excellent communication skills., • Self-motivated, with the ability to think creatively and handle complex situations., • Comfortable working on your feet for extended periods., • Prior experience as a camp counselor and/or interest in creative arts is a plus!, • Familiarity in HIPAA compliance a plus!, • Experience in martial arts - A Plus!!, • A sense of humor and a love for our students! Initial Screening: Our hiring team will review all applications and select candidates who meet the initial qualifications for a brief phone interview. Phone Interview: Selected candidates will be contacted for a phone interview to discuss their experience, skills, and interest in the role. In-Person Interview: Candidates who pass the phone interview will be invited for an in-person interview at our dojo. This interview will include a tour of our facilities and a meeting with Sensei Mallica and other key team members. Background Check and Certification Verification: Candidates who are considered for the position will need to pass a background check and provide proof of CPR/First Aid certification. Final Decision: After all interviews and checks are completed, we will make a final decision and extend an offer to the selected candidate. Onboarding: Once the offer is accepted, the new hire will go through an onboarding process, including training and orientation to familiarize them with our programs, policies, and team.

Job Description About the Role We are seeking a detail-oriented and reliable Office Administrator / Administrative Assistant to support a solo financial advisory practice in Tracy, CA. This role is ideal for someone who enjoys working in a professional, client-facing environment where accuracy, confidentiality, and follow-through are essential. This position supports day-to-day office operations, client service, scheduling, document processing, and administrative coordination in a regulated financial services environment. Schedule · 28–30 hours per week: Monday–Thursday with a few hours on Fridays · Generally stable 9:30 AM – 5:00 PM schedule (Mon–Thurs) and a half day on Fridays (exact start/end times will be discussed) · This is an onsite role in Tracy CA. Long-distance or hybrid/remote arrangements are not available. Key Responsibilities · Greet clients and provide professional front-desk support · Schedule appointments and manage calendars accurately · Prepare, review, and process client paperwork · Assist with document tracking, scanning, and electronic filing · Maintain confidentiality of sensitive client information · Support compliance-related administrative workflows · Coordinate office logistics and routine operational tasks Qualifications & Skills · Prior experience as an Office Administrator or Administrative Assistant · Strong attention to detail and accuracy · Comfortable working independently with minimal supervision · Professional written and verbal communication skills · Strong organizational and follow-through abilities · Proficiency with Microsoft Office and general office technology · Experience in a financial, legal, or professional services office is a plus Who This Role Is NOT For This role may not be a good fit if you: - Prefer constant supervision or step-by-step direction - Are uncomfortable in a detail-driven, compliance-oriented environment - Struggle with follow-through or completing tasks independently - Become defensive when receiving feedback or correction - Prefer a loosely structured or low-accountability work setting We are a small, solo advisory practice. Accuracy, reliability, and ownership of work are essential. Compensation & Benefits · Pay: $22.00-$25.00 per hour + Quarterly Performance Bonuses 401(k) Retirement Plan (via ADP) · Eligible employees may participate in the firm’s 401(k) retirement plan administered through ADP · Traditional (pre-tax) and Roth (after-tax) contribution options · Voluntary participation with payroll deduction · Online access to account management and participant support through ADP Paid Time Off (PTO) & California Sick Leave · Paid sick leave provided in accordance with California law · Eligible employees may receive up to 40 hours of Paid Time Off annually after the first 90 days of employment, per company policy · PTO is intended to support rest, balance, and personal needs and should be scheduled in advance when possible Benefits and PTO are provided in accordance with company policy and may be updated from time to time. How to Apply Qualified candidates should submit a resume outlining relevant administrative experience. Candidates who demonstrate professionalism, strong attention to detail, and reliability will be prioritized. Company DescriptionThe Office of Christian Chukwuma, MBA, AIF®, BFATM (dba - Osaic Wealth) is a boutique, independent financial-planning firm based in Tracy, California. We specialize in helping individuals, families, and small business owners make confident financial decisions through thoughtful planning, education, and long-term guidance. Our practice is built on integrity, professionalism, and genuine care for the people we serve. As an independent fiduciary firm, we put clients’ interests first and focus on building lasting relationships - not sales quotas. We are a growing firm that values collaboration, clear communication, and personal accountability. Team members work closely with the advisor, gain hands-on experience, and play a meaningful role in delivering exceptional client experience. If you enjoy being organized, proactive, and making a real difference behind the scenes, you’ll feel at home here.The Office of Christian Chukwuma, MBA, AIF®, BFATM (dba - Osaic Wealth is a boutique, independent financial-planning firm based in Tracy, California. We specialize in helping individuals, families, and small business owners make confident financial decisions through thoughtful planning, education, and long-term guidance.\r\n\r\nOur practice is built on integrity, professionalism, and genuine care for the people we serve. As an independent fiduciary firm, we put clients’ interests first and focus on building lasting relationships - not sales quotas.\r\n\r\nWe are a growing firm that values collaboration, clear communication, and personal accountability. Team members work closely with the advisor, gain hands-on experience, and play a meaningful role in delivering an exceptional client experience. If you enjoy being organized, proactive, and making a real difference behind the scenes, you’ll feel at home here.

Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to multiple departments.

When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of Cupertino Job ID 2026-236842 JOB OVERVIEW The Director of Sales (DOS) is responsible for the marketing and sales planning and execution for the community. The DOS is delegated significant and discretionary powers to market their community. The DOS takes the lead in assessing the local market and developing a marketing plan tailored to the geographic region in which the community is located and developing a Sales and Marketing Budget. Through the development of a successful Sales Plan, the DOS will sell the community by advancing leads through the sales process with the objective of reaching and maintaining budgeted occupancy and revenue goals. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Marketing and Sales • Study the market and create a dynamic, successful Sales Plan., • Use discretion and independent judgment in identifying referral sources and determining how much time to devote to particular marketing strategies., • Develop strategy for each prospect from initial inquiry through the final decision., • Plan each customer interaction., • Maintain a thorough working proficiency of Customer Relationship Management lead tracking database., • Keep all records current on a computerized lead tracking system., • Build customer focused relationships by advancing the lead through the sales process and gaining customer commitment., • Ensure that all team members in the community understand that sales is everyone's responsibility and are knowledgeable and trained in their role of Marketing and Sales., • Conduct weekly strategy and advisory meetings with the Executive Director (ED)., • Submit timely weekly Flash Reports (sales results)., • Provide marketing and sales leadership to all team members.Driving Revenue, • Strive to meet or exceed targeted occupancy and sales., • Leverage multiple revenue drivers (pricing, inventory, services, etc.) that drive the top line.External Business Development, • Generate leads and move-ins from targeted referral sources., • Plan and execute monthly presentations to professional referral sources., • Identify referral sources through site specific research., • Plan call objectives., • Articulate the benefits of referring to Sunrise Senior Living., • Participate in and provide reporting resources for the monthly Referral Development Committee Meeting.Marketing Strategy, • Create and update Quarterly Sales Plan., • Implement Sales Plan., • Conduct bi-annual competitive market research ranking and analysis and accurately report data on the competitor tracking form., • Understand competitive opportunities and threats and present strategic alternatives to combat these to the ED and Regional Director of Sales., • Demonstrate a strong understanding of the senior care market and Sunrise's niche in that market, especially the local competitive environment.Resident Move-In Process, • Review and facilitate the Move-In Packet with the resident and/or family., • Facilitate and coordinate the Resident Assessment with Resident Care Director (RCD), Assisted Living Coordinator (ALC), Resident Care Coordinator (RCC) and/or Reminiscence Coordinator (RC)., • Oversee and manage the move-in process as outlined in the Resident Move-In and the Suite Readiness checklists., • Ensure all Sunrise and state/province mandated paperwork and forms are completed on or before the move-in date by the family and/or resident., • Oversee the resident's administrative files to ensure they are fully prepared according to Sunrise and state/province specific regulatory requirements.Financial Management, • Assist in the presentation and value of Sunrise's products and services for our residents, families, team members, and targeted referral sources., • Assist the ED in completing the annual community budget., • Understand and manage the department budget to include labor/labour and other expenses and understand its impact on the community's bottom line., • Review monthly financial statements and implement plans of action around deficiencies., • Process and submit monthly expenses and budget data timely per Sunrise policies and internal business controls., • Understand the internal cost associated with all Sunrise resident care programs.Training, Leadership, and Team Member Development, • Partner in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe., • Develop a working knowledge of state/provincial regulations and ensure compliance., • Achieve the Team Member Engagement goals and actively lead in the Engagement Improvement Planning sessions., • Attend regular meetings; Stand Up, Cross Over, Department Head, Town Hall, Quality Improvement, and others as directed by the Executive Director., • Keep abreast of professional developments in the field by reading and attending conferences and training sessions., • Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met., • Perform other duties as assigned. Core Competencies • Goal achievement oriented, • Ability to handle multiple priorities, • Planning and negotiating skills, • Possess written and verbal skills for effective communication and the ability to facilitate small group presentations, • Competent in organizational and time management skills, • Demonstrate good judgment, problem solving, and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. • College Degree preferred, • Successful marketing and sales experience, • Demonstrates proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications, • Willingness to work independently with little to no day-to-day supervision, • As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance, • Ability to work weekends, evenings, and flexible hours and be available for our customers at peak service delivery days and times ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: • Medical, Dental, Vision, Life, and Disability Plans, • Retirement Savings Plans, • Employee Assistant Program / Discount Program, • Paid time off (PTO), sick time, and holiday pay, • myFlexPay offered to get paid within hours of a shift, • Tuition Reimbursement, • In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities. COMPENSATION DISCLAIMER Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).

🟢 Starting Rate: $20.02 /hour 🏫 Environment: Special Education Program, Grades K-12 ___, a growing, dynamic organization with a social mission to offer hope is seeking a Substitute Instructional Aide to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic — We Should Talk! 📲 As a Substitute Instructional Aide, you will provide individualized supervision and instruction to assigned students in Grades K-12 and additional support to the core classroom staff. In the absence of the regular classroom aide, you will work with student(s) to implement their individualized education programs (IEP) through use of group and individual instruction in both the classroom and community. ‖ Responsibilities Include: • Working with students to improve their community, vocational, leisure, domestic, academic, and social skills., • Implementing curriculum (including all on-site and community-based instruction) and behavioral intervention strategies consistent with the letter and intent of the IEP/ITP (Individual Transition Plan)/PBIP (Positive Behavior Intervention Plan) to meet each student’s goals and objectives., • Instructing and monitoring students during lessons in the classroom to ensure fidelity of instruction., • Encouraging and monitoring the progress of individual students in accordance with specific timelines and communicating with the classroom teacher regarding overall progress and/or interventions needed., • Completing accurate and timely documentation on student’s behavior as outlined by school procedures; reporting observations to relevant staff and making recommendations based on observations., • Assisting in preparation of other behavioral reports and daily activities log as required., • Maintaining confidentiality of student information and records at all times., • Participate in school meetings, student/parent meetings and individual student advisory meetings as requested and required., • Responding constructively to formal and informal feedback. ‖ Qualifications Required: • High school diploma or equivalent w/ passage of basic skills test., • Associate degree or higher in education or a closely related field of study preferred., • Hold currently or have the ability to obtain a state driver's license., • Ability to obtain and maintain certification in company approved crisis management (PCM) training., • Licensed currently or in the process of obtaining a paraprofessional, paraeducator, teaching assistant or similar credential preferred., • Prior experience working with children, preferably in a special education program setting., • Highly skilled in working with children with autism spectrum disorders, developmental disabilities and/or challenging behaviors., • Comfortable driving and/or riding in a company van with students before and/or after school., • Ability to think and act quickly and calmly in an emergency and make independent decisions., • Proficiency in providing motivation and having critical conversations with students that help move them toward realistic goals., • Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability., • Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment. ___ is a division of ___, the nation’s leading provider of alternative and special education programs for children and young adults. For more than 45 years, and in partnership with over 235 school districts nationwide, we have helped change the direction of more than 240,000 student lives! 💻 Learn more about our history, our mission, and the program services we provide by visiting the link below: At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment! Your path to a truly rewarding career starts here – where growth, empowerment, and collaboration define our culture; and every day is a Chance to transform lives through education! ‖ Perks and Benefits Include: • Comprehensive Medical, Dental and Vision Plans, • FREE Telehealth and Virtual Counseling Sessions, • FREE Health Advocacy Services and 24/7 Nurse Line, • Company Paid Life & Disability Insurance, • Company Paid Employee Assistance Program, • Flexible Spending and Health Savings Accounts, • Personal Protection Insurance Plans, • Cigna Healthy Pregnancies, Healthy Babies Program, • Legal Services Insurance, • Pet Health Insurance, • Accrual-based Paid Time Off, • School Hours and Paid Holiday Schedule, • Extensive Personal and Life Event Paid Leave Policy, • 401k Retirement Saving Plan, • Perks at Work Employee Discount Program, • Opportunities for Growth & Development Join us and together, we can empower students to overcome challenges, build confidence and unlock their full potential! Careers, With ChanceLight 💙 Work. With Purpose. Copyright © 2024 ChanceLight Behavioral Health, Therapy, & Education, a ___ company *Benefit plans and eligibility requirements may vary based on role and employment status. Education Required • High School or betterPreferred, • Driver LicensesPreferred, • Special Education, • Emotional Disturbance, • Autism, • Crisis Intervention, • Behavioral Support, • Personalized Instruction, • Classroom Management, • Childcare, • Problem Solving, • Interpersonal Skills, • Enthusiastic: Shows intense and eager enjoyment and interest

Job Description We are looking for an organized and proactive Executive Assistant to join our team in Glendale, California. In this long-term contract role, you will support the Director of Data Engineering & Products, ensuring seamless coordination and execution of daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys working across diverse teams, and excels in administrative and project management tasks. Responsibilities: • Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones., • Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials., • Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively., • Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination., • Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs., • Uphold strict confidentiality and integrity standards when handling sensitive company information., • Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration., • Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy., • Manage expense reporting and travel arrangements in alignment with company policies., • Contribute to process improvements and identify opportunities to enhance administrative efficiency., • Proven experience in administrative or coordinator roles, preferably supporting senior leaders in technology or data-driven environments., • Strong skills in calendar management, event planning, and logistics coordination., • Excellent written and verbal communication skills, with the ability to draft clear and well-structured documents and presentations., • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion., • Proficiency in tools like SAP, Workday, and other project management systems., • Solid organizational skills, with attention to detail and the ability to prioritize tasks effectively., • Ability to work collaboratively across teams and manage relationships with internal and external stakeholders., • Familiarity with data engineering concepts or the technology landscape is a plus.

Job Description Move Forward with Volt! Volt is immediately hiring for an Admin Assistant in Irvine, CA. As an Admin Assistant, you will: • Work in a small branch office with 5 people but supporting all field workers, • Process work orders and follow-up with field staff to distribute, • Process invoices, expenses and purchase orders, • Create jobs in system, check job reports, and audit field employee timesheets, • Database maintenance, • Provide superior service to top global customers when needed, • Maintain and submit certifications when needed, • Maintain field employee medical certificates, offshore certificates, fitness for duty passports and visas, etc Schedule: Monday – Friday 8am – 5pm. This is a full-time onsite job at the Irvine, CA location. The ideal candidate will have: • 1 – 3 years of office administration experience, • Experience with purchase orders, light invoicing, work orders, • Excellent communication skills, • Ability to work in a small branch office environment, • Experience with ERP system preferred, not required. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Job DescriptionPart-Time Administrative Assistant (Temporary - 12 Weeks) Location: Alpine, CA Schedule: Monday-Friday, 9:00 AM-3:00 PM LHH Recruitment Solutions is seeking a reliable and detail-oriented Part-Time Administrative Assistant to provide coverage during a temporary leave of approximately 12 weeks, through April. This on-site role is ideal for someone who enjoys supporting daily office operations. The Administrative Assistant will be responsible for providing general administrative and clerical support, including answering phones, greeting visitors, scheduling appointments, managing calendars, and handling email correspondence. Additional duties may include data entry, filing, preparing documents, ordering office supplies, and assisting with basic reporting and office organization. The role requires strong communication skills, attention to detail, and the ability to prioritize tasks effectively. • Support daily office operations in an on-site, professional environment, • Answer and direct incoming phone calls in a courteous and professional manner, • Greet visitors and assist with general inquiries as needed, • Manage calendars, schedule appointments, and coordinate meetings, • Handle email correspondence and follow up on internal and external requests, • Perform accurate data entry, filing, scanning, and document preparation, • Maintain organized physical and electronic filing systems, • Assist with ordering office supplies and tracking inventory levels, • Support basic reporting, recordkeeping, and general office organization tasks, • Communicate effectively with team members, clients, and vendors, • Maintain confidentiality when handling sensitive or proprietary information, • Work independently while managing multiple priorities and deadlinesQualifications:, • Previous administrative or office support experience preferred, • Proficiency in Microsoft Office or Google Workspace, • Strong organizational, communication, and time-management skills, • Reliable, detail-oriented, and professional demeanorAdditional Details:, • Onsite position located in Alpine, San Diego, • Contract role until April, • Monday-Friday 9am-3pm PST, • Onsite, Part-time role, • Compensation: $21.00-$22.00 per hour DOEThis is a part-time, temporary, on-site position located in Alpine, offering consistent weekday hours and an opportunity to support a team during a critical leave period. Pay Details: $21.00 to $22.00 per hour Search managed by: Ciara Norton Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionJob Title: Administrative Assistant / HR CoordinatorJob Description We are seeking an Administrative Assistant / HR Coordinator to join our team in Carlsbad, CA. This dual-role position is essential for supporting both day-to-day office operations and the Human Resources team. As the first point of contact for the site, you will help create a welcoming, organized, and professional environment for employees, visitors, and partners. The ideal candidate is friendly, reliable, and detail-oriented, with strong communication skills and a natural ability to stay organized. Responsibilities • Greet visitors and ensure they are connected with the appropriate employee., • Serve as a general point of contact for internal and external inquiries., • Sort incoming mail and coordinate outgoing mail., • Manage office supply inventory and place orders as needed., • Assist with filing, data entry, and general administrative tasks., • Support site events, meetings, and employee activities, including catering and logistics., • Assist with presentations, correspondence, reports, and other documents, ensuring accuracy and clarity., • Provide administrative support to multiple departments and assist with special projects as needed., • Prepare onboarding and offboarding materials., • Support recruitment activities, including scheduling interviews, coordinating with candidates and hiring managers, and preparing interview materials., • Assist with job posting administration and candidate communications as needed., • Respond to routine employee questions and help coordinate HR communications., • Partner with HR Operations on employee changes and updates., • Update employee records and prepare standard HR reports., • Provide general administrative support to the HR team., • Assist with shipping and running purchase orders on occasion., • Help with inventory management.Essential Skills, • High school diploma or equivalent., • Minimum of 4 years of experience in an administrative, front desk, customer service, or similar role., • Proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint., • Strong organizational and time management skills., • Excellent communication and customer service skills., • Ability to work independently while also contributing as part of a team., • Comfortable managing multiple tasks in a fast-paced environment., • High level of discretion and ability to handle confidential information appropriately., • Proactive mindset with the ability to take initiative and follow through.Additional Skills & Qualifications, • Basic PowerPoint skills., • Experience with recruiting, onboarding, and HR administration., • Comfortable with front desk administrative duties., • Strong people skills and the ability to effectively communicate and interact with various departments. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Carlsbad,CA. Application Deadline This position is anticipated to close on Jan 16, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job DescriptionWe are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously., • Provide comprehensive administrative support to internal teams and ensure smooth daily operations., • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools., • Maintain accurate records and perform data entry tasks to support office operations., • Collaborate with team members to manage schedules, appointments, and meetings., • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently., • Communicate effectively with internal staff and external clients to address inquiries and provide solutions., • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available., • Demonstrate adaptability by learning new processes and contributing to improvements., • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.• Proven experience in administrative assistance or similar roles., • Proficiency in Microsoft Office Suite and familiarity with ADP Total Source., • Experience with QuickBooks Online or Desktop is a plus., • Strong communication skills, both written and verbal, to interact with clients and colleagues., • Ability to manage multiple tasks and prioritize effectively in a dynamic setting., • Excellent attendance and reliability, with a willingness to learn and grow., • Detail-oriented and approachable demeanor to foster positive relationships., • Tech-savvy with the ability to quickly adapt to new software and tools.

Job Description We are looking for candidates that can meet the following criteria: • Review and report daily inventory adjustments and changes., • Prepare monthly and annual summaries related to inventory/sales accuracy., • Ability to prioritize and multi-task., • Excellent communication skills: spoken and written., • Strong computer skills, proficient in Microsoft Office., • Bilingual is a plus. Salary Range: $20+/hour

Job Description We are seeking a Front Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Schedule appointments onsite and over the phone, • Greet and assist onsite guests, • Check in and check out of patients, • Scan and route new patient paperwork and any demographic and insurance updates for established patients, • Answer inbound telephone calls (light phone skills to back up the operator), • Previous experience in medical front office, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual

Job Description Job purpose Under the direct supervision of the Human Resources Manager, the administrative assistant will participate in the coordination of administrative and clerical work in the HR Department. Duties and responsibilities • Perform general office support:, • Handle office reception, routine telephone calls and correspondence duties, • Provide word-processing/typing, filing and photocopying, • Manage and maintain office equipment and supplies inventory and professional resource library, • Manage and maintain up-to-date staff and client schedules and records, • Collect and document fee and donation receipts, • Develop and maintain administrative policies, procedures and forms, • Internal office support, • Manage and maintain client database and statistics and other program service data to meet contract requirements. Prepare weekly and monthly program reports and invoices, • Screen incoming requests for services, providing information and referral and/or scheduling appointments for initial screening interviews as appropriate, • Process insurance payments, • Assist and support counselors in providing case management for clients, • Cooperate with supervisory and management personnel on all auditing related criteria, department policies and guidelines, and implement changes when needed to achieve department goals, • External office support, • Represent Counseling Program to funders and outside agencies, • Participate in community/agency liaison activities to assure community awareness of services and programs, • Assist in monthly outreach and educational event, • Assist the Program Director in other administrative and program areas as needed, • Minimum educational requirement is high school diploma, but Bachelor’s degree and previous experience in community services preferred., • Bilingual, including ability to read and write, in English and Chinese (Cantonese and/or Mandarin) required., • Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required., • Good communication and interpersonal skills, including ability to coordinate and cooperate with others required., • Excellent customer service skills., • Experience preparing written reports, correspondence and other documents required. Human Resources Manager

Job Description We are seeking an Administrative Assistant to join our team! This is a career opportunity; not just a job. Full-time, Monday - Friday 6:30 am to 3:00 pm We Offer: • Medical Insurance, • Dental Insurance, • Vision Insurance, • This administrator must be proficient in typing more than 40 wpm, • Have excellent letter writing and communication abilities., • Proficient in all Microsoft Office software programs., • Deadline and detail-oriented, • Must be able to prepare detailed letters, • Have good inner office and field communication skills, • prepare project materials, • Have great filing and organizational skills, • Be able to answer multiple phone lines if necessary, • Professional in all appearances Company DescriptionWe are looking for a detailed,t .A employee who has the mindset to produce quality work for the company and his / hers career growth for advancement .One who is friendly and motivated with the desire to excel in all areas of professionalism.We are looking for a detailed,t .A employee who has the mindset to produce quality work for the company and his / hers career growth for advancement .One who is friendly and motivated with the desire to excel in all areas of professionalism.

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls Dispatching loads to driver., • Basic Data Entry, Delivery Receipt scan and distribute to customer., • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Right to Life of Central California is looking for an hourly administrative assistant to work in our Griffith Ave office between 10-15 hours per week. This is a part time position that will offer $21-$23 per hour. Interested candidates may email their resume and a cover email to RLCC Executive Director John Gerardi, at . Administrative Assistant Duties include:  Answer phone calls and direct or assist as necessary  First line of contact for the office (greeting, etc)  Track and order office supplies as needed and keep office organized  Assisting with weekly bills  Update Kindful and Greater Giving donor databases as needed (update addresses, etc)  Mail donation thank you to donors, sponsors, etc (usually weekly)  Mail memorial card acknowledgments as needed  Take minutes for weekly staff meetings  Maintain office files and update as necessary.  Assist with Auction and Golf Tournament as necessary  Coordinate volunteers for various projects (Fairs, Auction, bulk mailings, etc)  Maintain 300 club mailings  Basic computer skills, knowledge of simple online graphic design sites like Canva, familiarity with social media preferred Company DescriptionRight to Life of Central California is a nonpartisan, nonprofit organization focused on educating the broader community about the pro-life message and directly reaching out to assist women facing challenging pregnancies and their children who are in need.Right to Life of Central California is a nonpartisan, nonprofit organization focused on educating the broader community about the pro-life message and directly reaching out to assist women facing challenging pregnancies and their children who are in need.

Job Description This role is responsible for the accurate and timely entry, review, and verification of project-related expenses. The ideal candidate thrives in a structured, fast-paced environment and takes pride in precision, consistency, and accountability. Schedule: Monday–Friday, 7:30 AM – 4:00 PM PT Key Responsibilities • Accurately enter project expenses into the company’s project management platform on a daily basis, • Review transactions for completeness, accuracy, and compliance prior to syncing, • Identify missing, inconsistent, or incorrect information and flag items for follow-up or escalation, • Collaborate with the Field Coordinator, Finance Manager, and Project Teams to resolve discrepancies, • Support special projects as needed, • Provide general administrative and office support to ensure efficient daily operations, • Adhere to company policies, procedures, and deadlines while demonstrating flexibility as priorities evolve, • Cross Train/Backstop with AP Administrative Assistant Qualifications • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred, • Minimum of 1 year of experience in data entry, administrative, or clerical roles, • Construction or service industry experience is a plus, • Proven ability to process high volumes of data with accuracy and efficiency, • Strong attention to detail and organizational skills, • Ability to multitask and work effectively in a fast-paced environment, • Proficiency in Microsoft Excel, Google Sheets, or similar tools, • Strong written and verbal communication skills, • Customer-service mindset with strong problem-solving abilities, • Ability to work independently while meeting productivity and quality standardsCompany DescriptionWe are privatley held corporation in the HVACR industry. We specialize in commercial and industrial refrigeration install, controls, project management and consulting.We are privatley held corporation in the HVACR industry. We specialize in commercial and industrial refrigeration install, controls, project management and consulting.

Job Description College Graduate, reliable Office Administrator / Personal Assistant. Responsibilities Include: • Admin tasks. Phone communications with workers, customers, vendors, and suppliers., • Scheduling customers' appointments., • Dispatching service calls and estimates., • Managing agendas/travel arrangements/appointments, etc., • Managing phone calls and correspondence (e-mail, letters, packages, etc.), • Maintaining budgeting and bookkeeping., • Create and update records and databases with personnel, financial, and other data., • Keeping track of office supplies and placing orders when necessary., • Submitting timely reports and preparing presentations/proposals as needed., • Assisting colleagues whenever necessary., • Managing rentals., • Personal assistance to the very busy company owner., • Enter data daily into Quickbooks., • Reconcile credit cards and bank accounts., • Accounts payable., • Accounts receivable., • Keep filing records in immaculately, Meticulous condition., • Various personal assistant tasks., • Competent in prioritizing tasks and working with little supervision., • Self-motivated and trustworthy. Requirements: • Excellent proficiency in the English language, with perfect spelling, grammar, and clean and clear speech., • Clean and clear written communication., • Outstanding communication and interpersonal abilities., • Organizational skills., • Computer savvy., • Zero Tolerance for ALL drugs & alcohol., • Clean background check., • Live in the San Fernando Valley, within 15 Miles of Reseda., • Valid California driver's License in good standing., • Vehicle to your name with insurance & registration., • Available to start immediately. Schedule (Two shifts): • First from 6:00 a.m. to 1 p.m., • Second from 12 noon to 7:00 p.m., • Every other Saturday.Company DescriptionAir Breeze Inc. Air Conditioning & Heating.Air Breeze Inc. Air Conditioning & Heating.

Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences mainly emails, • Plan and schedule appointments, • Greet and assist onsite patients, • Answer telephone calls, • Develop and implement organized filing systems, • Some Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Written and verbal communication skills, • Attention to detail, • Strong organizational skills, • Bilingual (Fluent in English and Spanish)Company DescriptionWe are a healthcare clinic that uses functional medicine, applied kinesiology, chiropractic, and chiropractic neurology. Patient with everything form metabolic disorders to autoimmune and neurological disorders are seen on a daily basis. Since a big focus is quality of care, the patients are friendly and happy to be here.We are a healthcare clinic that uses functional medicine, applied kinesiology, chiropractic, and chiropractic neurology. Patient with everything form metabolic disorders to autoimmune and neurological disorders are seen on a daily basis. Since a big focus is quality of care, the patients are friendly and happy to be here.

Job Description Largest bail bond company in California is looking for an Administrative Assitant for our Santa Ana offcie. Qualified applicants must be professional, punctual, have attention to detail, be able to multi-task in a fast-paced atmosphere, and preferably have 1-2 years of related experience with references. The person selected must be able to maintain records, analyze data and produce required spreadsheets and updates, draft documents using proper grammar and vocabulary, schedule travel arrangements, and follow-up as needed regarding numerous tasks. Minimum Requirements • The ability to multi-task in a fast-paced atmosphere while scrutinizing detail and providing a superior work product, • Must be able to draft documents as directed and maintain numerous deadlines, • Must be computer literate and willing to learn new software and database applications, • Must possess strong written and verbal communication skills with the ability to interact with numerous departments within the company as well as outside vendors, contractors, etc., • Have reliable transportation and the ability to work with minimal supervision at times, • Bilingual preferred (English/Spanish) Compensation is based on experience. Company DescriptionBail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.Bail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.

Job Description Johnson Service Group (JSG) is seeking a Bilingual Administrative Assistant for a healthcare company in Orange County. Preferred languages English and one of these languages: • Spanish Arabic, Farsi, Chinese, Korean, Russian, or Vietnamese, • This is a 100% on-site position, • Work Schedule: Monday- Friday 8:00 am- 4:30 pm, • Pay range: $24.00-$33.00 per hour, DOE, • Preferred Qualifications:, • Associate degree/ HS Diploma, • 2 years of experience as an administrative assistant., • 1 year of health care experience., • Bilingual in English and in one of the threshold languages (Arabic, Farsi, Chinese, Korean, Russian, Spanish, Vietnamese). Minimum Qualifications: * • High school diploma or equivalent PLUS 1 year of experience as an administrative assistant required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying., • CPR and First-Aid Certification required or must be obtained within six (6) months of date of hire., • Duties & Responsibilities:, • 95% - Administrative Support, • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity, and accountability., • Supports the manager in monitoring the facility, including maintenance of equipment and facility logs and coordination with Facilities as needed., • Provides administrative support for specific and/or ongoing projects such as regulatory audits; generates reports, logs, calendars, and mailings as appropriate., • Serves as a liaison between leadership and departmental staff; may follow up on the progress of projects and activities assigned to other staff., • Maintains the schedule for in-person interpreters ordered by members of the Interdisciplinary Team and coordinates participant schedules for center-based services., • Completes service delivery in the electronic medical record and collection of center-based encounters., • Serves as back-up front desk and main phone line support as needed., • Assists with department expenses and budgeting, including processing requisitions for payment., • Determines priority of matters of attention for the leaders, redirects matters to staff or handles matters personally, as appropriate., • Coordinates work with other administrative staff or plays a key role in the coordination of staff efforts within the department., • Maintains an inventory of supplies, including monitoring the needs and ordering as necessary., • Prepares meeting materials, completes set-up, performs minute taking, etc., as designated by leadership., • Handles incoming and outgoing correspondence per administrative policy., • Maintains confidential and sensitive information and files regarding management projects and policies, ensuring appropriate follow-up., • 5% - OtherCompany DescriptionOur people and culture make JSG a great place to work. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals. Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG! We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs. We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.Our people and culture make JSG a great place to work. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals.\r\n\r\nJohnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG! We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs.\r\n\r\nWe offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.\r\n\r\nJohnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

Job Description JOB DESCRIPTION Job Title: Administrative Assistant / Receptionist Department: Marketing Reports To: Sr. Director of Marketing THE POSITION The Administrative Assistant / Receptionist will work at our corporate office in Anaheim, CA and will report to the Sr. Director of Marketing. This position requires someone who is highly motivated and interested in furthering their professional career and elevating the company to new heights. This is an entry-level office position which will require the candidate to professionally communicate with company stakeholders, including but not limited to, the corporate team, district managers, retail associates, vendors, customers, and brand ambassadors. The candidate will assist in multiple marketing activities and projects with an emphasis on experiential activations, events, promotions, coordination and execution of loyalty rewards, rebate programs, financing projects, retail marketing management and logistics. RESPONSIBILITIES • Collect and distribute mail; ship packages as needed, • Manage and direct incoming calls, • Greet and assist visitors, ensuring a positive and welcoming experience, • General office organization – oversee office supplies and overall office tidiness, • Utilize Microsoft Office software with emphasis on Word, Excel, Adobe and Outlook, • Assist with HR functions such as employee onboarding and equipment management, • Run errands as needed with mileage reimbursement provided, • Perform other duties such as special assignments or assigned by management, • Perform administrative duties including data entry, scanning, filing and copying, • Maintain various logs, reports, and templates, • Inventory & distribution of supplies, materials and documents, • Support the Sales, Operations, Marketing, Accounting and HR Departments as needed, • Strong written and verbal communication skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint), • Highly organized with exceptional attention to detail, • Excellent problem-solving skills and client service, • Positive, can-do attitude and strong ability to work within a team, • Adaptability: Comfortable taking direction and working within a team but can also work with minimal direction to complete projects, • Organized and flexible: can prioritize multiple tasks simultaneously and pivot readily as business needs shift, • Proactive about obstacles and accountable for results, • Creative and effective problem-solving, • Strong verbal and communication Collaborate with cross-functional teams to brainstorm and develop innovative design solutions, • Dependable, punctual, and professional ADDITIONAL REQUIREMENTS High School or equivalent (Required) Must be based in the U.S. Position is In-Office Must be available for meetings as needed between 9am - 5pm PST COMPENSATION: $20-$25 / hourly DOE We are an Equal Opportunity Employer Company DescriptionWe are a growing Tire & Automotive Service Company, Our Company is a family owned business operating since 1975. We offer our customers great Tire Brands. We are a growing company and offer great pay, benefits, and career opportunities.We are a growing Tire & Automotive Service Company, Our Company is a family owned business operating since 1975. We offer our customers great Tire Brands. We are a growing company and offer great pay, benefits, and career opportunities.

Job Description We are seeking a part-time experienced, high-level administrative professional for a thriving local building contactor. $21.00-$30.00 hr DOE Mon-Thurs 7:30am-3:30pm Job Purpose: Provide high-level administrative and project support to ensure smooth daily operations for a Public Works General Contractor. This role requires strong organization, attention to detail, and the ability to manage multiple tasks with minimal supervision. The Administrative Assistant will maintaining excellent communication across office and field operations. Key Responsibilities Administrative Support • Perform daily office and clerical duties to support project management and field teams., • Organize and maintain calendars, meetings, job walks, and bid schedules., • Greet visitors, manage calls, and route correspondence to appropriate personnel., • Prepare, review, and maintain project documents, bids, proposals, and subcontractor files., • Maintain digital and physical filing systems using Microsoft 365 and Dropbox., • Liaise with vendors, subcontractors, clients, and public agencies to facilitate project requirements., • Compose, edit, and distribute correspondence, meeting notes, and project documentation. Required: • Minimum 2+ years administrative experience in the construction industry (public works preferred), • High School Diploma or GED, • Proficient in Microsoft 365 (Outlook, Excel, Word, Teams) and Dropbox, • Valid Driver’s License, reliable transportation, and clean driving record, • Excellent written and verbal communication skills, • Highly organized with the ability to prioritize and meet deadlines, • Experience with DIR Compliance, Davis-Bacon, and LCP Tracker, • Strong understanding of Certified Payroll, Labor Compliance, and Insurance Certificates Microsoft Office Suite • Dropbox • Adobe Acrobat • QuickBooks • LCP Tracker • RingCentral • Teams • Zoom • Google Workspace • Social Media Platforms Physical Requirements • Frequent sitting, standing, and use of hands for handling office materials, • Occasional lifting up to 25–50 lbs, • Full-Time: Medical, Dental, Vision, Life Insurance, Vacation, 401(k), • Part-Time: Holidays, Sick Leave, • Opportunities for professional growth and development Please respond to this post with you updated resume for immediate consideration. Company DescriptionStar Staffing is a woman-owned staffing agency proudly serving Northern California for over 25 years. We have offices in Modesto, Sacramento, Napa, Petaluma, and Santa Rosa with an even larger service area. Offering a wide range of roles and positions in various industries, we’re your staffing partner!Star Staffing is a woman-owned staffing agency proudly serving Northern California for over 25 years. We have offices in Modesto, Sacramento, Napa, Petaluma, and Santa Rosa with an even larger service area. Offering a wide range of roles and positions in various industries, we’re your staffing partner!

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Payroll and journal entries, • Develop and implement organized filing systems, • Perform all other office tasks, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWe are a small company that focus on bookkeeping and taxes. We help our clients with everything that deals with their business.We are a small company that focus on bookkeeping and taxes. We help our clients with everything that deals with their business.

Job Description Job Title: Office Assistant (Short-Term Audit Support) Duration: 2–3 Day Project Location: On-site—La Palma, 90623 Start: ASAP Overview: Our client is seeking a reliable Office Assistant to support a short-term audit project. This individual will act as a witness during audit activities and provide light organizational and coordination support to help facilitate the process with the internal team. Key Responsibilities: • Act as a witness during scheduled audit activities, • Lightly organize documents and materials related to the audit, • Coordinate and facilitate basic audit logistics with internal staff, • Provide general office and administrative support as needed, • Maintain professionalism and discretion throughout the project Pay Rate- $20-$23/ HR Required Qualifications: • College graduate with a business degree (or closely related field), • Some professional office or corporate work experience, • Strong organizational and communication skills, • Detail-oriented, dependable, and comfortable in a structured environment, • Ability to maintain confidentiality and follow instructions closely

Job DescriptionWe are looking for a detail-oriented Escrow Administrative Assistant to join our team on a contract basis in Irvine, California. In this role, you will play a vital part in facilitating smooth real estate transactions by managing escrow files and supporting the escrow process from start to finish. This position requires excellent organizational skills, knowledge of escrow procedures, and the ability to effectively coordinate with various stakeholders. Responsibilities: • Open and maintain escrow files, ensuring the accuracy of initial documentation and timely data entry into escrow systems., • Draft escrow instructions and transaction documents in alignment with company standards and state regulations., • Communicate with buyers, sellers, agents, lenders, and title officers to collect necessary information and provide regular updates., • Review purchase agreements, title reports, and lender instructions to identify and address missing items or inconsistencies., • Schedule and coordinate signing appointments and closing timelines with all involved parties., • Process deposits, disbursements, and file reconciliations in compliance with accounting protocols., • Organize and maintain both digital and physical escrow files to uphold compliance and readiness for audits., • Provide administrative and transactional support to Escrow Officers to ensure timely and efficient closings.• At least 2 years of experience in escrow, title, or real estate transactions., • Strong knowledge of escrow processes, terminology, and related documentation., • Proficiency with escrow software and Microsoft Office applications., • Exceptional communication and customer service skills., • High attention to detail with the ability to manage multiple files simultaneously., • Familiarity with commercial real estate or loan administration processes is a plus., • Proven ability to work independently and as part of a team in a fast-paced environment.

Job DescriptionExceptional Growth Opportunity to work as a Tax Admin with top advisory and accounting practice servicing High Net Work Clients and their closely held businesses! This Jobot Job is hosted by: Mark C. Johnson Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $80,000 - $85,000 per year A bit about us: We are one of the nation’s leading independent financial advisory firms. We serve high-net-worth individuals & their families, businesses, & their employees, and nonprofit organizations from our offices across the country. Our in-house experts of tax advisors, financial planners, investment professionals, & retirement plan consultants are passionate about and committed to providing objective financial advice & oversight. We believe in the long view. We work with clients who appreciate our comprehensive and sustained approach to wealth management. We don’t just look for short-term gains, we seek long-term growth. We have the same approach to our people. We look for experienced and credentialed wealth management colleagues who can keep pace with us. We manage over $100 billion assets for our clients and we are routinely recognized as a Barron’s Top 100 RIA firms in the nation. The driving factor of our accelerated growth is our people. Located throughout the U.S., our teams consist of experts who are helpful, knowledgeable, sincere, and have the perseverance and capability to go the extra mile for our clients. We consider our firm a community that works together to serve one common goal: Finding diverse solutions to suit diverse financial needs. Why join us? Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance – day 1! 401(k) savings and investment plan options with 4% match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter benefits Job Details Position Summary: The Tax Administrator Assistant provides essential clerical and administrative support to the Tax Administrator. This position is responsible for managing the flow of client documents, assembling tax returns, maintaining incoming files, and ensuring the smooth operation of the office, particularly during the busy tax filing seasons. The assistant must handle confidential information with discretion and maintain a high level of accuracy and efficiency. Primary Responsibilities Tax Return Assembly: Assemble and process completed tax returns (federal, state, and local), including printing, binding, ensuring all signature pages and e-file authorizations are included. Coordinate the mailing and delivery of final tax packages to clients via mail, courier, or secure electronic portals. Data Entry & Systems: Monitoring various portals for signed consent forms i.e. Lacerte E-Signature Dashboard, Docusign, SafeSend, etc. Prepare and update client engagement letters and administrative correspondence. Administrative Support: Support the Tax Department's daily functions by performing essential administrative duties. Responsibilities will include managing documentation, assisting with scheduling, organizing electronic and physical files, and executing time-sensitive ad hoc tasks as directed by the tax administrators. Document Processing & Filing: Organize, scan, and electronically file client source documents (e.g., W-2s, 1099s, bank statements) into the document management system. Maintain and archive both physical and electronic client files, ensuring quick retrieval and adherence to retention policies. Required Qualifications: Education: Bachelor’s degree preferred, Associate’s degree with at least 5 years of working experience is acceptable. Experience: 3-5 years of experience in an office, clerical, or administrative support role, preferably in tax/accounting or a professional service setting. Technical Proficiency: Solid command of Microsoft Office Suite (Word, Excel, Outlook) and experience with electronic file management. Communication: Excellent verbal and written communication skills for professional interaction with clients and staff. Core Competencies: Demonstrated ability to be highly organized, detail-oriented, and capable of handling confidential information with integrity. Preferred Qualifications: Familiarity with tax-specific software (e.g., Lacerte, SafeSend, CCH software) is a plus. Ability to work extended hours during peak tax season deadlines. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policyCompany DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com.Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

Job Description We are looking for a reliable and organized Operations & Administrative Specialist to support our CEO/COO and ensure smooth day-to-day operations. This full-time role combines bookkeeping, supply chain support, executive assistant tasks, and employee engagement support. Key Responsibilities: Administrative & Executive Support • Manage calendars, schedule reminders, and coordinate meetings, • Book travel and assist with itineraries, • Order office supplies and track inventory, • Assist with cost-saving initiatives and general operational tasks Bookkeeping & Financial Support • Assist with basic bookkeeping and invoice tracking, • Support month-end reconciliation as needed Supply Chain & Purchasing • Process Purchase orders and track inbound shipments, • Source parts and supplies as needed, • Coordinate with vendors and warehouse team HR & Employee Engagement Support • Track time and attendance, • Assist with employee communications, culture initiatives, and event execution Qualifications: • Organized, detail-orientated, and able to manage multiple tasks, • Comfortable with basic bookkeeping, Excel, and administrative systems, • Strong communication skills and reliability, • Positive, team-orientated attitude Shift Schedule: Monday-Friday Pay Rate: $22.00 an hour Company DescriptioniHire Employment Services is dedicated to offer you a Career with great pay, good benefits and long term- temp to hire positions.iHire Employment Services is dedicated to offer you a Career with great pay, good benefits and long term- temp to hire positions.

Job Description Job Description: Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us. Job Responsibilities and Tasks: • Reports directly to the CEO / COO., • Manage daily administrative tasks as assigned., • Coordinate team meetings and events and prepare agendas., • Assist with event planning and travel, • Manage uniform and company swag, • Assist with management of certificates of insurance, • Proven experience as an administrative assistant or similar role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.), • Excellent organizational and time-management skills., • Strong communication and interpersonal abilities., • Ability to work independently and as part of a team., • High school diploma or equivalent; associate or bachelor’s degree preferred.Company DescriptionOur culture emphasizes training, growth and teamwork. We have a great benefits package! Ollivier Corporation has been in business since 1987, and is a proven industry leader. Ollivier is a managed security provider. This means that we support all aspects of a clients security program. From security systems to security personnel, Ollivier is a trusted adviser for some of the largest companies in Southern California.Our culture emphasizes training, growth and teamwork. We have a great benefits package! Ollivier Corporation has been in business since 1987, and is a proven industry leader. Ollivier is a managed security provider. This means that we support all aspects of a clients security program. From security systems to security personnel, Ollivier is a trusted adviser for some of the largest companies in Southern California.

Job Description Administrative Assistant Company: The Econic Company Employee Type: Full time Experience: 1+ Years (real estate experience preferred) About Us We are a bespoke commercial real estate firm, focused on building a strategic team of individuals who want to make an impact on the Bay Area retail market. We want people who are highly driven, dedicated to their growth and committed to excellence. Our goal is to create a culture whereby all roles are equally respected and critical to the success of the entire team. If you think you fit this bill, then we invite you to read on! Position Overview As an Administrative Assistant at The Econic Company, you will be the heart of our operations, supporting both the company and sales team. This role is highly dynamic, covering administrative operations, office management, marketing coordination, and client support. The ideal candidate is proactive, detail-oriented, and adaptable, with the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Commercial Real Estate (CRE) Support · Partner with the CRE sales team to support daily operations. · Prepare and coordinate broker tour books. · Use mapping tools (Google Maps, ESRI, Placer.ai) to create property maps. · Conduct site visits to install lockboxes, open spaces for tours, and manage signage. · Draft and format LOIs, disclosures, signage requests, and other templates. · Perform document comparisons and consolidate redlines. Administrative Operations · Maintain accurate records across OneDrive, Dropbox, RealNex CRM, and Commercial Edge. · Manage DocuSign workflows: spot-check, create signing orders, and ensure timely execution. · Distribute and log executed documents. · Schedule meetings, reserve conference rooms, and arrange transportation. · Professionally interface with clients and respond to inquiries. Signage Coordination · Manage signage requests, updates, installations, and removals with vendors. · Track timelines, approvals, and installations; confirm with photos and maintain inventory. · Oversee window sign inventory, including check-outs, removals, and reuse tracking. Marketing & Listings Support · Coordinate listings on CoStar, LoopNet, and Crexi. · Request uploads, update brochures, and manage Silver Listings. · Run reports (traffic counts, void analysis, tenant rankings). Data Entry & Reporting · Draft and enter vouchers into Commercial Edge with documentation. · Audit and enter comps; maintain and report sales volume data. · Support weekly internal reporting. · Maintain company lists and CRM data. Office Management & General Support • Maintain office supplies, kitchen, plants, and workspace., • Coordinate with building management for repairs and maintenance., • Greet and assist visitors, clients, and team members., • Handle mail, packages, and vendor lists., • 1–2 years supporting a sales team or experience as an office administrator/assistant (real estate experience a plus, but not required)., • DRE Broker Salesperson license a plus., • Strong organizational and time-management skills., • Excellent attention to detail and problem-solving ability., • Proficiency in Microsoft Office Suite and Google Workspace., • Ability to quickly learn new applications., • Strong written and verbal communication skills., • Team-oriented with the ability to work independently., • Flexibility to adapt to changing priorities., • Discretion and integrity when handling confidential information. The econic company was born of a singular goal: to bring a specialized and bespoke retail real estate experience to both landlords and tenants against an ever-changing retail and economic landscape. Our principal and founder, James Chung, is a 20-year veteran of the commercial real estate community and is a highly regarded retail broker nationally. Retail is an integral part of all our communities and directly impacts the human experience on how we shop, live and engage with our surroundings. The way we see it, a storefront is a “living organism” – from its impact on jobs, supply chains, and the community around it. We view our roles as connectors and place-makers, and we relish the opportunity to curate some of the most unique, engaging retail environments in the country. We focus on service, not fees, regardless of deal size, and we like to think of ourselves as retail’s version of “traffic engineers”: we bring boots-on-the-ground know-how to every deal, because we’re on the streets watching what’s happening, We know who’s in the market, and why they’re doing it – and that gives our team a unique edge to consult at a very high level and to communicate how market conditions are changing. At the Econic company, we take our discipline very seriously. We have a direct impact on that landscape, and we have a responsibility and a duty to landlords, tenants, and ultimately end users and consumers to do our jobs well. We are grateful for our role in shaping the retail landscape – and we take nothing for granted. Company DescriptionThe econic company was born of a singular goal: to bring a specialized and bespoke retail real estate experience to both landlords and tenants against an ever-changing retail and economic landscape. Our principal and founder, James Chung, is a 20-year veteran of the commercial real estate community and is a highly regarded retail broker nationally. Retail is an integral part of all our communities and directly impacts the human experience on how we shop, live and engage with our surroundings. The way we see it, a storefront is a “living organism” – from its impact on jobs, supply chains, and the community around it. We view our roles as connectors and place-makers, and we relish the opportunity to curate some of the most unique, engaging retail environments in the country. We focus on service, not fees, regardless of deal size, and we like to think of ourselves as retail’s version of “traffic engineers”: we bring boots-on-the-ground know-how to every deal, because we’re on the streets watching what’s happening, We know who’s in the market, and why they’re doing it – and that gives our team a unique edge to consult at a very high level and to communicate how market conditions are changing. At the econic company, we take our discipline very seriously. We have a direct impact on that landscape, and we have a responsibility and a duty to landlords, tenants, and ultimately end users and consumers to do our jobs well. We are grateful for our role in shaping the retail landscape – and we take nothing for granted.The econic company was born of a singular goal: to bring a specialized and bespoke retail real estate experience to both landlords and tenants against an ever-changing retail and economic landscape. Our principal and founder, James Chung, is a 20-year veteran of the commercial real estate community and is a highly regarded retail broker nationally. \r\n\r\nRetail is an integral part of all our communities and directly impacts the human experience on how we shop, live and engage with our surroundings.\r\n\r\nThe way we see it, a storefront is a “living organism” – from its impact on jobs, supply chains, and the community around it. We view our roles as connectors and place-makers, and we relish the opportunity to curate some of the most unique, engaging retail environments in the country. We focus on service, not fees, regardless of deal size, and we like to think of ourselves as retail’s version of “traffic engineers”: we bring boots-on-the-ground know-how to every deal, because we’re on the streets watching what’s happening, We know who’s in the market, and why they’re doing it – and that gives our team a unique edge to consult at a very high level and to communicate how market conditions are changing.\r\n\r\nAt the econic company, we take our discipline very seriously. We have a direct impact on that landscape, and we have a responsibility and a duty to landlords, tenants, and ultimately end users and consumers to do our jobs well. We are grateful for our role in shaping the retail landscape – and we take nothing for granted.

Job Description Office Assistant Scholars Academy seeks an enthusiastic and organized Office Assistant to join our amazing team to help us achieve our vision. Scholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment. This individual will have a hand in growing our program and have a direct impact on our students, parents, and staff members. This position requires excellent written and verbal communication skills, collaboration, ownership, flexibility, a problem-solving mentality, and a “can-do” attitude. Job Responsibilities: • Keep child care management software (Brightwheel) up to date by adding/removing student accounts, timely correspond with parents on child care management software, send notes and letters to parents, organize and respond to emails, • Maintain school roster, Update class lists and new enrollment lists, maintain daily preschool and elementary school attendance, • Maintain student’s files - complete immunization records card check that all documents are complete, • Maintain students’ and staff emergency contact binders, • Maintain students’ allergy lists and update classrooms’ allergies related information, • Update classrooms’ first aid kits frequently, • Call the absentee students’ Parents (Elementary & Preschool Parents), check student uniforms, report to directors daily, respond to parents according to Director’s advice, • Supervise children for class timegs and monthly staff meetings as required, schedule meetings, prepare meeting documents, • Run advertisements and job postings for employee, school, etc., schedule interviews and follow, snack, recess, homework club, outside play, elementary student dismissal, etc., • Attend all administrative weekly and all staff meetings, • Maintain updated contact information for company employees, customers & vendor list, • Plan and set up school events, assist during events and make calls to vendors and other professionals for all events., • Keep office area clean and surrounding area clean, • Report to the Founder any issues with classrooms, employees, students, office, and parents, • Attend Marketing booths, attend local business meetings and carry flyers and business cards to pass out at local business venues High school diploma or equivalent ECE units are required 1+ years of experience in a secretarial job setting Strong computer skills (Gmail, Google docs, etc.) Strong written and oral communication skills, well-organized, detail-oriented, friendly, team player, collaborative, motivated Excellent communication and time-management skills, ability to effectively prioritize work duties and adapt quickly Benefits of working at Scholars Academy: 401k matching Competitive compensation Referral bonus Medical benefits offered Professional training and development opportunities Ability to enroll your children at the school with discounted tuition Supportive staff and faculty members Job Types: Full-time, Part-time Pay: $22.00 - $25.00 per hour Job Types: Full-time, Part-time Salary: $22.00 - $25.00 per hour Benefits: • 401(k), • Employee discount, • Health insurance Schedule: • Monday to Friday Ability to commute/relocate: • San Jose, CA 95121: Reliably commute or planning to relocate before starting work (Required) Education: • High school or equivalent (Preferred) Experience: • Customer service: 1 year (Required) License/Certification: • Childcare Certification (Required) Work Location: In person Company DescriptionScholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment.Scholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment.

Job Description We are seeking an experienced Receptionist/Administrative Assistant. The Receptionist is actively involved in all areas of the company. She/he needs to have a full understanding of what is occurring in the day-to-day operations of the company to assist clients, subcontractors/suppliers, and service employees that daily are in contact with the company. It is extremely important that the receptionist be aware that she/he is the first point of contact for our company and therefore needs to present a good impression and interact with people in a friendly business-like manner. At all times the receptionist needs to be aware that there is only one time to make a first impression. General responsibilities include, but are not limited to (these duties may change with business practices): • Answer incoming calls and route them to the appropriate person in the office, voice mail, or the proper job site., • Greet people (clients, employees, subcontractors/suppliers) as they come into the office., • Place outgoing calls as requested or required., • Provide mail services including sorting, opening, date stamping, and logging of outgoing/incoming mail, • Process packages; distribute and send (US Mail, UPS, Federal Express, local, overnight delivery service), • Filing and making files., • Assist in the distribution of the employee paychecks on Thursdays from the reception desk., • Miscellaneous clerical documentation., • Maintain office equipment in the front lobby., • Order office supplies., • Print JIP’s weekly., • Assist Departments on special projects as needed., • Send and receive faxes., • Type memos, letters, transmittals, and listings as backup and may organize / alphabetize filing., • Perform additional assignments per supervisor’s direction., • Manage conference rooms calendars., • Keep front office, reception area, and conference rooms presentable., • Attend required meetings. Preferred Qualifications • Minimum of five years performing Reception and clerical duties., • Computer literate in Microsoft programs, • Must be detail-oriented, thorough, well organized, and effectively manage time, • Develop and maintain effective communication with all employees., • Ability to operate a multiple line telephone system to relay incoming calls., • Data Entry, Recordkeeping, Filing, Multi-tasking experience is required., • Excellent customer service skills., • Excellent written and verbal communication skills, • Knowledge and experience in the construction industry, a plus. Robert A. Bothman Construction is a full-service, family-owned construction and general engineering company with offices in California and Hawaii. Founded in 1978, we are a recognized industry leader offering a full complement of pre-construction and construction services for public, commercial, industrial, and privately owned projects. Our expertise covers a wide range of construction and general engineering specialties including Sports & Recreational Facilities, Educational Facilities, Site Development & Heavy Engineering, Structural & Architectural Concrete, Solar & Renewable Energy, Stormwater Management, and RABcrete TM Pervious Concrete. We believe in providing exceptional value and service to all of our clients and believe that dedication and hard work is the key to unlocking our continued growth and success. Our headquarters are located in Santa Clara, California.Robert A. Bothman provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Robert A. Bothman complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all of our job openings.\r\n\r\nRobert A. Bothman Construction is a full-service, family-owned construction and general engineering company with offices in California and Hawaii. Founded in 1978, we are a recognized industry leader offering a full complement of pre-construction and construction services for public, commercial, industrial, and privately owned projects. Our expertise covers a wide range of construction and general engineering specialties including Sports & Recreational Facilities, Educational Facilities, Site Development & Heavy Engineering, Structural & Architectural Concrete, Solar & Renewable Energy, Stormwater Management, and RABcrete TM Pervious Concrete. We believe in providing exceptional value and service to all of our clients and believe that dedication and hard work is the key to unlocking our continued growth and success.\r\n\r\nOur headquarters are located in Santa Clara, California.

Job Description We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in San Diego, California. This contract position offers an opportunity to support daily office operations and contribute to the efficiency of our administrative processes. The ideal candidate will excel in multitasking, communication, and organization while handling a variety of tasks in a fast-paced environment. The schedule for this role would be two to three eight-hour days per week through the end of the year. The preferred two-day workdays would be Tuesday and Wednesday, Tuesday and Thursday, or Wednesday and Thursday. The preferred three-day workdays would be Tuesday, Wednesday, and Thursday Responsibilities: • Manage incoming calls and direct them to the appropriate team members or departments., • Perform accurate data entry tasks to maintain and update company records., • Coordinate and schedule meetings, appointments, and travel arrangements for staff., • Serve as the first point of contact by greeting visitors and handling receptionist duties., • Assist with planning and organizing office activities and events., • Ensure timely and efficient handling of administrative tasks, such as filing and document organization., • Collaborate with team members to address operational needs and improve workflows., • Monitor office supplies inventory and place orders as needed to ensure smooth operations., • Prepare reports, presentations, and correspondence as requested by management., • Uphold confidentiality and professionalism when dealing with sensitive information., • Proven experience in administrative support roles or similar positions., • Strong proficiency in handling inbound calls and providing customer service., • Familiarity with office software, including word processing and spreadsheet applications., • Excellent organizational skills and attention to detail., • Ability to coordinate travel arrangements and manage schedules effectively., • Exceptional communication skills, both written and verbal., • Capability to multitask and prioritize tasks in a busy environment., • High level of professionalism and ability to maintain confidentiality.

Job Description Workforce Consultants is a professional HR Firm with offices in Long Beach and Oceanside California. We are looking for a motivated administrative professional to start working with us on a part-time basis, but potentially growing into full time with benefits and bonus opportunities. Duties include administrative support for the CEO and President of the company, basic HR project administration, digital marketing campaigns, candidate screening, proof reading, appointment setting and sales support, among others. Must be willing to work traditional office hours while being on-call to respond during non-traditional office hours. Qualifications: -at least 3 years of administration experience -experience with office and business technologies -excellent verbal, written communication skills -HR assistant or coordinator skills is s big plus -2 or more years of college is a big plus Company DescriptionOUR FIRM PROVIDES FULL-SERVICE RECRUITMENT AND HR FOR OUR CLIENTS. ABOUT US. We are the team of Workforce Consultants (“Workforce”). We are confident in our claim as the highest quality, certified group of Human Resources professionals in California. We provide every client with broad capabilities and resources to cultivate success based on what they want, what they need and when they need it. Our range of services includes HR/employment/legal work of fundamentals, intermediate, and advanced service deliverables. Performance by project development, program management, on-site training, client advisory, and recruitment and specialized services. Prior to transitioning to HR consulting, our members have performed their skills in real-world private businesses and non-profits for decades. Although we are experts in California, we have performed at the same highest standards for HR partnerships in all 50 states of the U.S. Our team consists of highly experienced, certified HR professionals, professional recruiters, trainers, safety/OSHA experts, and various specialists. We expand our services by adding our internal retained partnership with licensed employment attorneys, OSHA-safety professionals, strategic OD, and others. Our philosophy is to provide highly custom projects and programs at an affordable cost. We are selective about the clients with whom we engage. We perform best when client leaders understand the business impact and long-term value of business-aligned HR strategies.OUR FIRM PROVIDES FULL-SERVICE RECRUITMENT AND HR FOR OUR CLIENTS. ABOUT US. We are the team of Workforce Consultants (“Workforce”). We are confident in our claim as the highest quality, certified group of Human Resources professionals in California. We provide every client with broad capabilities and resources to cultivate success based on what they want, what they need and when they need it. Our range of services includes HR/employment/legal work of fundamentals, intermediate, and advanced service deliverables. Performance by project development, program management, on-site training, client advisory, and recruitment and specialized services. Prior to transitioning to HR consulting, our members have performed their skills in real-world private businesses and non-profits for decades. Although we are experts in California, we have performed at the same highest standards for HR partnerships in all 50 states of the U.S. Our team consists of highly experienced, certified HR professionals, professional recruiters, trainers, safety/OSHA experts, and various specialists. We expand our services by adding our internal retained partnership with licensed employment attorneys, OSHA-safety professionals, strategic OD, and others. Our philosophy is to provide highly custom projects and programs at an affordable cost. We are selective about the clients with whom we engage. We perform best when client leaders understand the business impact and long-term value of business-aligned HR strategies.

Job Description Administrative Assistant for Medical Office A medical office in Los Angeles seeks an administrative assistant for the day-to-day operations. The candidate will be responsible for performing a variety of administrative tasks and assisting with the daily office needs. Duties include scanning, filing, organizing and maintaining charts, faxing, getting authorizations and scheduling testing, obtaining test results and providing clerical assistance as needed. Looking for someone to start right away! Daily work hours: M- F 10 am - 4 pm (no evenings, no weekends) Company DescriptionSolo practice medical doctor.Solo practice medical doctor.

Job Description Here’s a revised version with that emphasis added clearly and professionally: Job Description: Administrative Assistant (Bilingual Mandarin a Strong Plus) We are seeking a reliable, detail-oriented Administrative Assistant to support daily office operations. This is an entry-level role ideal for someone looking to grow their administrative and basic accounting skills in a professional environment. Candidates who are bilingual in Mandarin and English are strongly encouraged to apply, as this position will support communication with Mandarin-speaking business partners and international stakeholders. Responsibilities: • Answer and direct phone calls with professional phone etiquette, • Communicate clearly and professionally with clients, vendors, and Mandarin-speaking business partners, • Perform basic data entry and maintain accurate records, • Assist with entry-level QuickBooks tasks (invoicing, expense tracking, basic reports), • Create, update, and maintain spreadsheets using Microsoft Excel, • Organize files, documents, and office records, • Entry-level knowledge of QuickBooks (coursework or training acceptable), • Basic proficiency in Microsoft Excel (spreadsheets, simple formulas), • Strong verbal and written communication skills in English, • Bilingual in Mandarin and English is a strong plus, • Professional phone etiquette and customer service mindset, • Organized, dependable, and detail-oriented, • Previous office, administrative, or clerical experience, • Familiarity with basic accounting or bookkeeping concepts, • On-the-job training and skill development, • Growth opportunities within the company, • Supportive and collaborative team environment If you want, I can: • Add a light compliance-safe disclaimer around travel, • Make this sound more junior / entry-level friendly, • Create a shortened version for job boards like Indeed or ZipRecruiterCompany DescriptionEmployee Force Provider want to help employees build a workforce that improves performance. We want to help work seekers put their talents to work in positions that suit their skills and stimulate their success. EFP are committed to connecting great companies with great employees and opening up opportunities for both by providing the highest quality of outsourced employment and human resources.Employee Force Provider want to help employees build a workforce that improves performance. We want to help work seekers put their talents to work in positions that suit their skills and stimulate their success. EFP are committed to connecting great companies with great employees and opening up opportunities for both by providing the highest quality of outsourced employment and human resources.

Job Description We are a growing CPA firm with locations in Walnut Creek and Benicia looking for an administrative assistant to help with the upcoming tax season! We’re looking for someone who will provide exceptional customer service to our clients as well as firm administrative support, to join our team. Our ideal candidate is professional and courteous, has a background in accounting, can multitask, excellent with computers, pays attention to detail, has an appetite for learning, a team player with a desire to help grow our company and able to meet demands of a busy tax season. Experience is desired but not needed. If you’re the right candidate and willing to learn, we’ll provide training. This is a temporary position with a possibility of part-time work after tax season. 30-40 hours per week through April 15, 2026. Responsibilities: • Greet clients with a high degree of professionalism and courtesy, • Answer incoming calls and transfer to correct person, • Schedule appointments, • Sort and deliver incoming mail, • Receive and log client documentation, • Scan documents and save to appropriate location, • Print, collate and mail final tax documentation to clients, • Electronically send documents to clients, • Assist clients with signing their tax returns and collecting forms, • Assist CPAs with requested tasks as assigned Qualifications: • 2 years of administrative experience in a business environment preferred, • Strong computer skills and knowledge of data and workflow management, • Prioritizing, multi-tasking and strong organizational skills, • Ability to appropriately handle confidential material, • Demonstrated ability to be flexible and adapt to an ever-changing work environment, • Experience with QuickBooks and Lacerte is a plus, • Experience in an accounting/tax firm environment is a plus

Job Description Construction Administrative Assistant supporting the Project Management Team We are looking for a bright and organized Administrative Assistant to support our Project Management Team. This role will help schedule, plan, manage resources and help with construction activities aimed at assuring project safety, compliance, accuracy, and quality from conception to completion. Responsibilities: · Meet regularly with all parties involved, including subcontractors, superintendents, project managers and clients when necessary · Help prepare, schedule, coordinate and monitor the assigned construction projects. This includes tracking time and correct phase code for the crew. · Monitor compliance to applicable codes, practices, QA/QC policies, performance standards and specifications checks. · May Interact daily with the clients to interpret their needs and requirements and represent them in the field · Assist in overall quality control of the work (budget, schedule, and plans) and report regularly on project status · Support Superintendent with day-to-day assignment of responsibilities, including receiving deliveries, ensuring correct products and quantities, as well as other recordings of data and inspection as needed. · Support Corporate office and HR with collecting and recording documentation such as safety training certificate, new hire paperwork, benefits paperwork, etc. needed from the field team. · Cooperate and communicate effectively with project manager and other project participants to provide assistance and technical support. Project manager assistant might involve on site construction meetings, preparing and updating minutes, updating schedules and submittals, as well as RFIs, RFQs, and other project documents. May help prepare and manage subcontracts and invoices, secure building permits, and review timecards. · Review construction deliverables and initiate appropriate corrective actions Requirements: · Advanced MS Office skills, Procore experience desired · Ability to work with multiple discipline projects · Able to balance directives from General Superintendents, Project Managers, Client and Corporate staff to ensure projects are successful · Time management and organization skills · An interest in understanding construction project management · Good communication skills Company DescriptionSaarman Construction, Ltd. is a recognized leader in the reconstruction, restoration and improvement of existing and occupied properties in Northern California. With an experienced team, a full range of competencies and committed leadership, Saarman is well equipped to handle anything from small touch-up jobs to multimillion-dollar overhauls. In dealing with historic buildings as well as brand-new construction projects, we believe no one has to live with defective structures. We identify the problems, implement the best solutions and get the job done.Saarman Construction, Ltd. is a recognized leader in the reconstruction, restoration and improvement of existing and occupied properties in Northern California. With an experienced team, a full range of competencies and committed leadership, Saarman is well equipped to handle anything from small touch-up jobs to multimillion-dollar overhauls. In dealing with historic buildings as well as brand-new construction projects, we believe no one has to live with defective structures. We identify the problems, implement the best solutions and get the job done.

Job Description Tax and Financial Service firm is looking for a full-time Administrative Assistant. Financial Services experience desired and a PLUS! Candidate core responsibilities include: • Conducting account maintenance tasks, • Preparing new account paperwork, • Processing contributions and distributions, • Preparing reports for client meetings, • Maintaining compliance procedures, • Working with our home office support team to resolve matters, • Answering office telephones and making outbound calls to clients as needed, • Scanning documents, • Contact database management, • Organizing tax documents and purging folders, • Filing and Ordering supplies Additional during tax season: • Downloading and scanning client documents, • Packaging paper tax returns, • Tracking client status, • Answering phones as necessary Required skills: • Attention to detail, • Excellent verbal and written communication skills, • Proficiency with Windows, Outlook, Excel, Word, • Quick study on new concepts, • Flexibility to do multiple different kinds of jobs especially during our busy season, • Can-do attitude Pay depends on experience. We are requesting all candidates to include a cover letter with your resume. We are looking for the right person to grow their skills and grow with company. Background check will be conducted upon hire. You may be required to transfer any personal investment accounts to an approved Broker-Dealer within 30 days of hire. Last two weeks in December we are closed. Work Location: In person, Sun Valley, CA. Company DescriptionWe are a professional financial management and advisory firm based in Sun Valley, California. Our business consists of nurturing relationships with people who desire wealth management for themselves, families or business.We are a professional financial management and advisory firm based in Sun Valley, California. Our business consists of nurturing relationships with people who desire wealth management for themselves, families or business.

Job DescriptionJob Purpose/Summary The Administrative Assistant at Sacred Path Indigenous Wellness Center plays a crucial role in providing administrative and organizational support to ensure the smooth functioning of the agency's operations. This role involves assisting in various administrative tasks, maintaining records, coordinating communication, and contributing to the efficient operation of the agency's programs and services. They are responsible for gift card purchases/distribution, ensuring the timely submission of timesheets/invoices, and tracking credit card purchases and documentation. They support programs in fulfilling funding source requirements (e.g., maintaining databases, preparing applications/reports, tracking required information, setting up calendars) and keep the Resource Center Manager and CEO updated on any problems. The Administrative Assistant provides assistance to the Resource Center Manager, CEO and select members of the team. Must be in office, unless otherwise directed by their supervisor or CEO. Essential Duties & Responsibilities • Assist in day-to-day administrative tasks such as data entry, document preparation and record-keeping, • Attend meetings and take notes, • Set up and maintain calendars, • Maintain databases and submit reports to fulfill contract requirements, • Register clients with Sacred Path and enroll them in the Family Resource Center., • Manage gift card purchase and distribution process, as well as other program purchases, • Assist in the logistical planning and coordination of agency events, workshops, and training sessions, • Assist with food preparation or pick ups for events, set up, clean up for workshops or events when needed, • Help prepare materials (e.g., flyers, sign-in sheets), set up venues, and provide on-site support during events., • Maintain communication with internal staff to facilitate smooth operations, • Attend outreach/workshops/events as needed., • Schedule Zoom meetings, • Assist in coordinating office equipment, maintenance and repairs, • Assist with administrative support for the Sacred Path DayCare facility, • Assist in processing invoices & reimbursements; tracking expenses and maintain accurate financial records., • Handle sensitive client and personnel information with discretion and maintain strict confidentiality, • Ensure compliance with agency policies, procedures, and relevant regulations, • Keep the Supervisor/CEO well informed regarding activities, pending issues and potential problems., • Complete tasks by the deadline and work with the team to meet goals., • Occasional evening and or weekend work may be required, • Minimum 3 years experience in administrative roles or office management, • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom, • Strong organizational skills with attention to detail and accuracy, • Ability to type at least 30 words per minute, • Excellent communication and interpersonal skills, • Able to manage multiple tasks, prioritize effectively and use sound judgment, • Proactive planner and willing to learn new skills, • Experience managing databases and evaluations, • Deliver exceptional customer service to clients and their families, addressing inquiries, concerns, and complaints in a timely and compassionate manner., • Resolve any issues related to patient care or service delivery and escalate matters as necessary. Communication/Interpersonal Skills • Interact with people in a professional and respectful manner, both verbally and in writing., • Must be able to use a computer or laptop to complete needed tasks for the job, • Excel, Word, Google Workspace (Sheets, Docs), iPad, electronic health record, • Uphold professional ethics and confidentiality in handling sensitive information and maintaining client privacy., • Adhere to all relevant policies, procedures, and regulations, ensuring compliance with healthcare and social service industry standards and best practices., • Interact in an honest, trustworthy, and dependable manner with clients, employees, and vendors, keeping in mind the primary purpose of client care and safety., • Possess cultural awareness and sensitivity, • Demonstrate proficiency in the essential job duties and responsibilities, consistently meeting or exceeding performance targets and quality standards., • Be proactive in anticipating challenges and bring concerns to the attention of the CEO/Supervisors as soon as possible., • Maybe required for events to show up

Job DescriptionFront Office Medical Assistant – Join Our Team! Are you an organized, personable, and detail-oriented Medical Assistant looking for a new opportunity? Our busy practice is seeking a Front Office Medical Assistant to support our Surgical Coordinator and keep our front office running smoothly. This role is perfect for someone who enjoys being the first point of contact for patients, thrives in a fast-paced environment, and has strong administrative and communication skills. What You’ll Do: • Greet patients with warmth and professionalism, creating a welcoming office experience., • Answer phones, schedule appointments, and manage patient check-in/check-out., • Assist with verifying insurance, collecting co-pays, and updating patient records., • Coordinate with the Surgical Coordinator to prepare and organize patient files., • Handle referrals, prior authorizations, and follow-up calls., • Maintain a clean, efficient, and well-stocked front office environment., • Support the team with other administrative and clerical tasks as needed. What We’re Looking For: • Certified Medical Assistant (CMA) or equivalent experience preferred., • Strong organizational skills with attention to detail., • Excellent communication and customer service abilities., • Comfortable with electronic medical records (EMR) systems., • A team player who is dependable and adaptable. Why Join Us? • Collaborative, supportive work environment., • Opportunity to grow and learn alongside experienced surgical staff., • Make a meaningful impact in patients’ care journeys. If you’re ready to bring your medical knowledge and front office skills to a role where every day makes a difference, we’d love to hear from you!

Job DescriptionJOB TITLE: GEM ROOM OFFICE ASSISTANT REPORTS TO: GEM ROOM MANAGER LOCATION: TACORI OFFICE- NOT REMOTE - 5 DAYS A WEEK - MON - FRI FLSA STATUS: NON-EXEMPT SCHEDULED HOURS: AS NEEDED MAJOR FUNCTION: Responsible to pull inventory from stock to fulfill work order requirements to meet demand requirements. This includes the process of counting, weighing and verifying stones against work order detail requirements. POSITION RESPONSIBILITIES: • Report all discrepancies to Management immediately., • Updating jobs - diamond inventory, • Learning and supporting the diamond management, • Data entry into program/ inventory of diamonds, • As requested by Management, assist with various projects and tasks., • Receive and fulfill jobs from manufacturing in priority order., • Track all jobs via Navision., • Support Customer Excellence team with technical questions and diamond codes, • Excellent written and verbal communication skills, • Demonstrated planning acumen, • Problem analysis and problem-solving, • Ability to work within a team environment, • Demonstrate both flexibility and innovation., • Ability to work independently, • Organized with time management skills; excellent with coordinating timelines and delivering on multiple deadlines Maintain safety by adhering to safety policies, and be responsible to report accidents immediately. Support all safety programs. Proceed with caution when walking on slippery floors and congested areas. Ensure that proper safety instructions are given before operating any equipment. OTHER REQUIREMENTS: Ability to deal with the public in a professional and courteous manner. Ability to communicate with all leaders and fellow associates. Must be able to communicate effectively with customers. Ability to handle conflict situations in a professional manner. PHYSICAL REQUIREMENTS: Ability to work in a standard office environment. While performing the duties of this job, the employee is regularly required to reach with hands and arms, sit, stand, walk, stoop, kneel, crouch. Sitting for extended periods of time. Perform other reasonable job duties as requested by Leadership.

Job Description An Invitation: We have an opening for a Part-time, cheerful, team-playing, Administrative Assistant who brings good office and organizational skills into a 'boutique' Family Office. This is an ideal position for a sharp, organizer, with a lovely personality and an appetite for learning, who has diverse interests and skills, and is available for up to 30 hours/week. It is a wonderful learning environment for the right person. Description: This candidate will support our company Executive and outside accounting firm at our newly remodeled Corporate Office on Main Street in Los Altos, supporting administrative functions for our diversified business and start-up operations, while diligently handling all related business tasks that support our very interesting complement of activities. Responsibilities include Standard Office Administration, Corporate Procedures, Material handling (Mail/Banking/Digital and Records Filing, supporting accounting function, various Technology assignments, Special Tasks, and close coordination among our internal divisions, and our outside affiliates, in association with our CEO's local Business Office in Los Altos Hills. Our very diverse Business Divisions/Activities Include: Commercial Real Estate, Equine (Olympic Sporthorses), U.S. Nationwide Investments, Bio-Med/Bio-Tech, Southeast AutoPLEX (our Automobile Division), Corporate Consulting, an Internal Insurance Division, Charitable/Academic Philanthropies, Estate Planning, and Family Trusts. Requirements: Articulate (English), Cheerful, Personable, Diplomatic. Intelligent, Bright and Quick-minded, Capable, Energetic, Speedy/Efficient. Personal qualities: Dedicated, Committed, Reliable, Self-Disciplined, High Integrity, Loyal, very responsible, Well-Organized, Business-capable and/or business-experienced. Applicant will have a healthy appetite for Education (College student or graduate), be a Quick-learner, and be smoothly efficient and able to balance priorities as an effective Multi-tasking Team Player. Skills: Good Modern Office and Technology Skills. Action: If this describes you, please submit your resumé by E-mail, including a brief cover letter that summarizes your qualifications, particular interests, and a link to your LinkedIn profile or equivalent, if available. (Please also have your references ready for review.)