Administrative assistant jobs in Florida - Page 20

Job Description 1. BASIC CONDITIONS: • Legally authorized to work in the USA, • Candidate should have excellent communication skills, willing to learn on the job, and be highly reliable., • Knowledge of Microsoft Office (Excel, PowerPoint, Word, Outlook) and understanding of Windows operating system., • Must be customer service oriented with professional attitude, • Ability to multi-task, stay focused, and self-manage with strong team orientation, • Must be bi-lingual (E-S), • AP/AR experience A PLUS 2. SALARY & BENEFITS: • Exempted status and weekly payment, • Standard starting compensation is commensurate with experience

Job DescriptionWe are looking for the right candidate who will be long term, that can keep up in our fast paced environment! Position Overview The Administration position is responsible for assisting in payment to vendors, receivables from customers and providing financial, administrative, and clerical support services. Our customers are our main priority and ensuring they are taken care of from start to finish is the goal. This is a M-F, 9-5 position, with occasional flexibility needed. Internal customer interaction and service is required. Ideal candidate exercises initiative, independent judgment and discretion in carrying out assignments. • Answer phones and direct all calls to appropriate department or take messages as needed, • Keep office and aircraft cabin supplies up to date., • Adhere to our flight management schedule, • Data entry - QuickBooks and internal records, • Microsoft office, • Google drive, • Receive, verify, and code invoices and requisitions for goods and services in QuickBooks, • Maintain and keep company files up to date, • Reconcile company expenses, monthly, • Create and maintain monthly customer invoices, • Attend weekly meetings, • Reconcile and manage internal banking accounts, • Misc duties to obtain business needsNo aviation experience needed, onsite training. Customer service is essential. We are a small company looking for a long-term employee to join our team. Every day here is different- Looking for someone who is not afraid to step right in and learn. A positive attitude goes a long way with us. Business casual attire for our workplace. Professional presentation is an integral part of our customer experience. Overtime is available if desired but not required. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insuranceWork Location: In person

Job Description Busy residential plumbing company is seeking an experienced administrative assistant to join the team. Must be able to be a multitasker, work good with a team and be a quick learner. • Must have 5 years experience in admnistrative roles, • Must be experienced in working with Spreadsheets on Excel or Google Sheets, • Must have great customer service This is a great opportunity for the right person. There is a lot of room for growth. Please email resume for consideration of position

Job Description We’re looking for a take‐charge, solutions‐driven administrative pro who knows construction inside and out. You’ll own billing, documentation, and project controls—keeping jobs moving, cash flowing, and the office running smoothly. SOME of the things you’ll do • AIA billing and invoicing, • Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention, • Track AR, reconcile payments, and follow up on outstanding invoices, • Davis Bacon wages payroll forms, • Review proposals for accuracy and confirm submission to contractors, • Must have extensive knowledge in EXCEL, • Build and maintain billing workbooks, pivots, lookups, and reconciliations, • COIs and compliance, • Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs, • NTOs and lien process (Florida), • Prepare/serve Notices to Owner, track dates, releases, and closeout requirements, • Project tracking, • Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‐9, COI), and payment status, • Complete employer certifications, • SOPs and process improvement, • Write/maintain standard operating procedures; continually improve workflows, • General office support, • Scheduling, meeting notes, bid/document control, phones/emails, and day‐to‐day admin What you’ll bring • 5+ years construction admin or billing experience (GC or specialty contractor), • Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP), • Working knowledge of COIs and Florida NTO/lien timelines, • Sharp attention to detail, follow‐through, and proactive communication, • Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge What we offer • Competitive pay (see market range below) + benefits, • Stable, growth‐minded team that values ownership, accountability, and continuous improvement, • Opportunity to build and refine SOPs and make a real impact on the business How to apply Send your resume and a brief note highlighting: • Your AIA billing experience (G702/G703), • Tools you’ve used (Excel features, PM/ERP systems)

Job Description Admin Assistant Wanted!! We're looking for a reliable and organized Administrative Assistant. Help us keep things running smoothly with tasks like scheduling, data entry, and customer support. Great communication skills, punctuality, and attention to detail are a must! Full-time | Office-based Apply now and grow with us! Job Type: Full-time Schedule: • 8 hour shift, • Monday to Friday License/Certification: • Driver's License (Required) Ability to Commute: • Deerfield Beach, FL 33442 (Required) Ability to Relocate: • Deerfield Beach, FL 33442: Relocate before starting work (Required) Work Location: In person

Job Description Reports To: Office Manager Administrative Assistant Premier Restoration Group – Doral, FL Full-Time | On-site About Us: Premier Restoration Group is a trusted leader in construction and restoration services, specializing in fire, water, mold remediation, and structural repair. We’re dedicated to quality work and outstanding service. We're growing and looking for a reliable Administrative Assistant to support our Office Manager. As an Administrative Assistant, you will work closely with the Office Manager to handle the daily administrative functions of our busy office. This is a great opportunity for someone who enjoys organization, communication, and being a key part of a team that helps people rebuild. Hours: Monday–Friday (9:00 AM – 5:00 PM) What You’ll Do: ● Support Office Manager with daily tasks ● Answer calls, emails, and schedule appointments ● Manage digital and paper filing systems ● Prepare job paperwork and invoices ● Order office and job site supplies ● Communicate with customers and vendors ● Track job updates in internal systems What You Bring: ● 1–3 years of admin or office experience ● Strong skills in Microsoft Office & Google Workspace ● Great organization and attention to detail ● Clear communication (verbal + written) ● Construction/restoration background is a plus ● Experience with QuickBooks or similar tools is a bonus Why Join Us: ● Starting salary: $40,000–$45,000 (based on experience) ● Paid time off ● Supportive, team-oriented culture ● Growth potential ● We invest in your future with training, certifications and real world experience

Job Description Our rapidly growing construction company is seeking an Administrative Assistant to join our team! You will perform administrative functions in support of active construction projects in a fast paced environment. Responsibilities: • Reach out to homeowners for move-outs / move-ins, • Introduce new clients to Ducky Recovery, • Guide applicants with disconnect and reconnect process, • Assist in permitting preparation and reception, • Monday Board tracking, • Create all office and field files, • Create permitting packets, • Prep job boxes for field (Approved plans, permits, documentation required on site), • Assist PM’s in field with inspection scheduling / tracking, • Call for utility locates / disconnects / reconnects, • Assist with sending out plans, orders, etc. for each job, • Order office supplies as needed, • Set up as a Notary, • Assist in updating live checklists. Preconstruction, Construction, Warranty, • Assist with warranty scheduling and process implementation, • Organization of files in Company Cam, • Document creation, • Job Board Tracking assistance, • Assist in Representing Ducky in Homeowner meetings, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Highly confident in utilizing technology in the workplace - Proficient in Excel, Word, Dropbox, email, MacBook usage, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bi-lingual a plus, • Willingness to travel if necessaryCompany DescriptionDucky Recovery is a 3rd generation, family-owned business and has been a trusted partner in construction and logistics for more than 30 years. We are an award-winning, industry leader that specializes in planning and executing complete construction projects and working to preserve all of the beautiful homes along the US Coastline. With extensive experience as a contractor for private developers; as well as city, county, state, and federal agencies, we work with over 500 structures each year while maintaining a spotless safety record.Ducky Recovery is a 3rd generation, family-owned business and has been a trusted partner in construction and logistics for more than 30 years. We are an award-winning, industry leader that specializes in planning and executing complete construction projects and working to preserve all of the beautiful homes along the US Coastline. With extensive experience as a contractor for private developers; as well as city, county, state, and federal agencies, we work with over 500 structures each year while maintaining a spotless safety record.

Job Description BUSY CONSTRUCTION OFFICE LOOKING FOR AN EXPERIENCE ADMINISTRATIVE ASSISTANT TO HANDLE THE DUTIES INCLUDING BUT NOT LIMITED TO: CUSTOMER SERVICE DATA ENTRY QUICKBOOKS SCHEDULING PERMITTING MUST BE ABLE TO MULTITASK AND HANDLE A HIGH VOLUME OF WORK. LOOKING FOR A LONG TERM CANDIDATE TO JOIN OUR TEAM!!! PLEASE SUBMIT YOUR RESUME FOR CONSIDERATION!!! Company Description-Operate with honesty & integrity at all times -Family environment -Great commissions/compensation

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As we continue to expand and transform the primary care experience, we're looking for a Practice Coordinator to join us on our journey to make it drastically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy! As a Practice Coordinator at One Medical, you will be the onsite lead and support your practice team members in delivering the highest quality and best experience to our patients. You will be responsible for championing best practices with our patients and team members to ensure the practice runs smoothly with a focus on operational excellence, active daily management, scheduling, inventory management, and facilities management. The Practice Coordinator is the subject matter expert on workflows and processes and serves as the practice team's main point of contact for daily clinical operational oversight. You will motivate, support, and under direction of your Operations Manager, provide direction, and coach your teammates to ensure consistent high performance of the practice and support your team through change and growth. You are proficient in the art of customer-service, support roles, administrative work, and motivating a team or peers, especially through times of change. You are skilled in nuanced patient communication with an emphasis on consistent high quality patient-centered experiences, and foster open communication with team members. You are currently looking for your next opportunity to support and lead a team at an organization that is transforming healthcare. If this sounds like you, we would love to connect. What you'll likely work on: • Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members, • Provide team support and leadership through training, coaching, and mentoring of team members and team recognition, • Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics, • Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts, • Support the financial health of the practice through office budget review and managing copay and revenue cycle, • Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed, • In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health, • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered, • At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare, • Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture, • Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams, • Strong written and verbal communication skills, • Successful completion of One Medical clinical training and state required education and/or certifications within first six months of employment (One Medical sponsored), • Relevant experience as a Medical Assistant or Phlebotomist preferred; those without experience are encouraged to apply (training is provided), • Proven track record of leading successful change management and process improvement efforts preferred Competitive salary: starts at $22.50 per hour This is a full-time, in-person role based in-office in Miami, FL, working 40 hours per week. Shifts will be scheduled within the hours of 7:30am to 6:00pm ET, Monday through Friday. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

Job Description We are currently seeking a CEI Assistant Project Administrator (PA) for our Transportation-Construction Management practice in the Treasure Coast and Palm Beach Area. As a CEI Assistant Project Administrator, you will assist the Project Administrator in managing the administrative and financial aspects of the project. The individual will be afforded significant training and development opportunities with the goal of becoming a CEI Project Administrator/ Project Engineer within a year. Responsibilities Include But Are Not Limited To • Support: Assist the Project Administrator in building and maintaining liaison with owner, design professionals, subcontractors, and vendors to facilitate construction activities with the objective to exceed client satisfaction and ensure project profitability., • Financial Control: Help manage the financial aspects of contracts and protect the company's best interests by updating in-place quantities and compiling financial status reports., • Change Order Management: Assist Project Administrator in managing the change order process including tracking, investigating, and settling all change order requests and ensuring relevant information is disseminated appropriately., • Pay Applications: Assist Project Administrator and Contract Support Specialist in preparing owner pay applications and processing of contractor and material invoices., • Project Meetings: Represent company in project meetings, assist in negotiation/strategy meetings, etc. Produce meeting minutes as directed by the Project Administrator or Senior Project Engineer., • Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members., • Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves., • HS Diploma or equivalent, • 6+ years inspection or engineering experience with 2+ years in relevant roadway/bridge inspection, or a, • Proficient in computer software including: Microsoft – Word, Excel, Outlook Materials Acceptance Database Software – MAC or equivalent, Project daily work reporting software – SiteManager, Project Database for files – MAC, Project Solve, BlueBeam, PrC, • Ability to read and interpret construction plans and specifications, • Valid Driver's FL License and a good driving record, • Must obtain any required certifications and pass appropriate qualifications tests for the position in specified time frames, • Ability to sit, stand, climb, bend, twist or stoop frequently and for prolonged periods, under various outside conditions, • Ability to reach horizontally as well as vertically for required tasks, • Ability to use construction or inspection safety equipment including fall protection, • Professional Engineer (PE) or Engineer Intern (EI), • CTQP Asphalt Roadway Level 2, • CTQP Earthwork Construction Inspection Level 2, • CTQP Final Estimates Level 2, • Advanced MOT Pay: $44.00 - $52.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • 8 hour shift, • Holidays

Job DescriptionWe are seeking a detail-oriented and service-driven Events Assistant to join our team in the wealth advising industry. This role supports the execution of educational seminars, client workshops, and special events designed to help individuals prepare for a confident retirement. This team member will help with logistics, RSVP outreach, guest support, and on-site event setup. The ideal candidate takes ownership of their responsibilities, embraces learning opportunities, and consistently chooses to do the right thing for our team, our clients, and our community. Must be available to work evenings and some weekends. As a boutique firm, we offer the personalized attention of a smaller company while being backed by the resources and stability of a large institution. Our commitment to your professional development sets us apart, as we actively sponsor certifications and foster a culture of continuous learning, empowering you to elevate your sales and financial knowledge to new levels. If you thrive behind the scenes and love creating memorable experiences, this role is your backstage pass to event success! Objectives and Responsibilities • Support the Event Coordinator and Marketing Manager with event preparation and executions, • Make phone calls to confirm RSVPs, manage guest lists, and provide warm, professional client communication, • Assist in setting up event venues, preparing materials, organizing supplies, and breaking down after events, • Provide a helpful, service-first presence during events, including welcoming guests and assisting with check-in, • Occasionally speak in front of small groups (e.g., welcoming attendees, introducing speakers), • Maintain event documentation, help track expenses, manage inventory, and handle vendor follow-up, • Collaborate with the team on email outreach, printed materials, and promotional mailers, • Participate in debriefs and suggest ways to improve guest experience and event efficiency, • Education in Event Management, Marketing, Communications, Hospitality, or related field, OR equivalent of 1–2 years of experience in customer service, events, administrative, or hospitality roles, • Strong organizational skills and exceptional attention to detail, • Confident phone manner with excellent interpersonal communication, • Willingness to work evenings and some weekends as required for events, • Ability to lift and transport event materials and remain active throughout events, • Proficient in Google Workspace; familiarity with CRM (Salesforce or Hubspot) and event tools is a plus, • Base salary, • Performance bonuses and team incentives, • Referral bonuses for business development, • 401(k) with company matching, • Health insurance reimbursement program, • 20+ PTO days combined (PTO, sick, floating holidays, paid holidays and birthday PTO), • Sponsored industry training and conference attendance, • Access to personal financial planning services, • Bonus compensation for industry certifications and licenses, • Ongoing education and skill development opportunities Apply today to learn more about this unique opportunity! About Guerra Wealth Advisors Guerra Wealth Advisors is a leading Retirement Planning Firm, driven by a mission to help get our clients to the point where work becomes an option and not an obligation. We achieve this by maximizing returns, minimizing taxes, and protecting our client's legacy. Our vision is to become the most trusted and reputable firm in the country. Guided by our core values, we believe in constant learning and self-improvement. Communication is also crucial as we value words spoken with respect, professionalism, and in alignment with the company’s goals. Our commitment to unity is reflected in our "All for one, one for all" core value, fostering a culture of mutual support and responsibility within a dedicated team. Here at Guerra Wealth Advisors, we value ownership, accountability, and unwavering integrity, always striving to do the right thing for our team, company, and clients. Powered by JazzHR 98AIjl35KV

Job Description Happy people. Healthy pets. At CityVet, we believe healthy pets start with happy people. It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices. Starting a career at CityVet means growing in a fun, people-first environment where the future of our employees is just as important as the future of our business. We are looking for the right person to join our team! CityVet is looking for Veterinary Technicians to join our team! A Veterinary Technician Assistant will be considered (with a minimum of 1-year experience). Compensation is based on experience and education. Responsibilities The Veterinary Technician (VT) is responsible for maintaining excellent patient care and operational productivity by helping the Veterinarian leverage their time and efforts to meet the needs of their clients and patients. The Veterinary Technician works to relieve the Veterinarian from technical work and administrative detail to achieve greater levels of efficiency in daily practice. Veterinary Technicians help facilitate and streamline communication from the operating room to the front office staff and most importantly, the client. Essential qualifications: • High school diploma or GED, • At least 18 years of age at the time of hire, • At least 1 year of veterinary industry experience, • Understanding and ability to properly, and safely, restrain animals, • Knowledgeable on veterinary medical terminology and medication, • Lift 50 lbs to waist height, • Frequent standing, bending, walking, lifting, carrying, and reaching, • Strong organizational skills, • Excellent communication & listening skills, • Assist Veterinarians - prep patients for surgery (administer anesthesia/take x-rays/gather lab specimen), monitor patients post-op & restrain animals during exams, • Obtain Samples - gather stool, blood, and other samples for testing, • Testing - test the samples gathered and help to interpret the results, • Administer Medications - give patients accurate dosage of prescribed medications, anesthesia, vaccines, or other medications indicated by the DVM, • Client Communication - obtain medical information from the clients and provide the client proper instruction on how to care for the animal under the veterinarian’s plan of care At CityVet, we put an added focus on the well-being of our staff members because caring for people and their pets is no easy task. CityVet prioritizes meeting the full range of physical and mental well-being needs of our people. In addition to health insurance, life insurance, disability insurance, paid time off, a competitive 401k program, vision and dental insurance, and HSA options, our full-time employees receive: • Generous Pet-care Discounts, • Uniform Allowance, • Flexible Schedules Visit our careers page HERE to complete a comprehensive search for a role that fits your personality and skill set. Know the perfect pet lover? Submit your contact information HERE for an opportunity to receive up to $10,000 if your contact is hired and meets our Community Referral Program qualifications. Read more about the program HERE! Follow the growth of CityVet on LinkedIn!

Job Description Job Title: Medical Assistant Location: Milton, Florida Schedule: Monday - Friday, 8 AM - 5 PM Pay Rate: $18 - $20 per hour Job Description: We are seeking a dedicated and compassionate Medical Assistant to join our healthcare team in Milton, Florida. The ideal candidate will provide essential support to our medical staff and deliver high-quality care to our patients. Key Responsibilities: Assist physicians and nursing staff with patient examinations and procedures. Record and update patient medical histories and vital signs. Prepare patients for examinations and ensure they are comfortable. Administer medications and vaccinations as directed by providers. Perform basic laboratory tests and maintain accurate records. Schedule patient appointments and manage the front desk operations. Handle patient inquiries and provide excellent customer service. Maintain cleanliness and organization of exam rooms and medical equipment. Assist with insurance verification and patient billing processes. Follow all safety and health regulations to ensure a safe environment for patients and staff. Qualifications: High school diploma or equivalent; Medical Assistant certification preferred. Previous experience in a medical office setting is a plus. Strong communication and interpersonal skills. Proficient in electronic medical records (EMR) and Microsoft Office Suite. Ability to multitask and work in a fast-paced environment. Compassionate and patient-focused demeanor. Benefits: Competitive hourly pay ($19 - $21) Health, dental, and vision insurance Paid time off and holidays Continuing education opportunities #HP TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! At least one year of clinical medical assisting experience • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies., • Record patients' medical history, vital statistics, or information such as test results in medical records., • Explain treatment procedures, medications, diets, or physicians' instructions to patients., • Prepare treatment rooms for patient examinations, keeping the rooms neat and clean., • Change dressings on wounds., • Prepare and administer medications as directed by a physician., • Greet and log in patients arriving at office or clinic., • Perform routine laboratory tests and sample analyses., • Help physicians examine and treat patients, handing them instruments or materials or performing such tasks as giving injections or removing sutures., • Authorize drug refills and provide prescription information to pharmacies., • Schedule appointments for patients., • Contact medical facilities or departments to schedule patients for tests or admission., • Set up medical laboratory equipment., • Operate x-ray, electrocardiogram (EKG), or other equipment to administer routine diagnostic tests., • Keep financial records or perform other bookkeeping duties, such as handling credit or collections or mailing monthly statements to patients.

Job Description Palm Beach County Non Profit organization is looking for an Administrative Assistant to join their dynamic team. This is a contract role with the potential of being a fantastic full-time opportunity with growth. Hours Monday-Friday 9-5 on site. Must be flexible to attend fundraising events evenings and weekend on occasion ·Responsibilities: · Preparing and typing correspondence and documents · Answering and directing phone calls · Maintaining office organization and tidiness · Receiving and processing deliveries (including unpacking and moving boxes as needed) · Providing support to staff and adapting quickly to shifting priorities Qualifications: Must thrive in an active, fast-paced office environment · Preparing and typing correspondence and documents · Answering and directing phone calls · Maintaining office organization and tidiness · Receiving and processing deliveries (including unpacking and moving boxes as needed) · Providing support to staff and adapting quickly to shifting priorities

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Compass Group - JobID: D779247A8EF683CE1B6165C64AC927FF [Administrative Assistant / Receptionist] As an Office Clerk at Compass Group, you'll: Train other staff members to perform work activities such as using computer applications; Answer telephones, direct calls, take messages and run errands; Pre

Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office ass

Executive Assistant Opportunity. To help deliver on this mission, we're seeking a proactive and highly organized Executive Assistant to support several leaders in the CTO org in Plantation, FL. This role demands critical thinking, executive presence, and deep administrative mastery, playing a meanin

Arrange all travel requirements including airline reservations, hotel accommodation, rental cars and manage expense reports for Club Executive team.

This role involves managing administrative duties, coordinating with vendors, maintaining office supplies, supporting the People department, and ensuring the smooth functioning of the office environment by being highly organized, adaptable, detail-oriented, and a strong communicator, capable of hand

PeopleReady - PR-1477801 [Administrative Assistant / Receptionist] As an Office Assistant at PeopleReady, you'll: Answer phones and respond to emails; Schedule appointments and meetings; Maintain and organize files and records; Assist with data entry and other administrative tasks; Provide support t

Executive Assistant, Administrative Assistant, or Office Manager supporting senior executives; prior experience in a. Administrative/Executive Assistant & Office Manager. The ideal candidate will bring strong administrative experience, excellent communication skills, and a proactive, service-ori

Advanced Practice Provider Opportunity Mid Florida Cancer Centers Orange City/Sanford, FL Job Details: Occupation: Nurse Practitioner or Physician Assistant Specialty: Hematology/Oncology Clinic Location: Orange City and Sanford, FL Employment: Full-Time | Mon-Fri Opportunity: Private Practice, Outpatient/Inpatient Board Certifications: NP-C/PA-C Ideal Candidate: • 1-2 years of NP/PA experience preferred, • Hematology/Oncology experience as RN or APP preferred, • Some hospital rounding required, • APP to work weekend coverage every 5th or 6th weekend About the Role: The Advanced Practice Provider (APP) role offers a dynamic opportunity to work across both Orange City and Sanford offices, collaborating closely with Medical Oncologists and participating in hospital rounding duties. The weekly schedule is four clinical days and one administrative day, with weekend coverage once every 5 or 6 weeks. Additional weekend shifts are available and compensated. While prior oncology experience is preferred, it is not required, making this an excellent opportunity for providers eager to grow in the field. The practice is equipped with comprehensive, patient-centered services including an in-house pharmacy, chemotherapy and infusion suites, on-site laboratory, PET/CT imaging, and dedicated financial counseling to support patients through every step of their care journey. Living in Orange City offers a relaxed, small-town atmosphere with affordable housing and proximity to natural gems such as Blue Springs State Park, where manatees gather in winter and locals enjoy kayaking and swimming in crystal-clear springs. Just down the road, Sanford blends historic charm with vibrant culture with its walkable downtown, featuring antique shops, art galleries, and waterfront dining along Lake Monroe. Residents enjoy a strong sense of community, excellent schools, and quick access to Orlando’s attractions, beaches, and international airport. Together, these two cities offer a balanced lifestyle with both tranquility and adventure. Recruitment Package: • Top-Tier Compensation: Benefit from highly competitive compensation structures. Exact compensation may vary based on skills, experience, and location., • Professional Growth: Enjoy CME reimbursement to further your education and skills., • Comprehensive Benefits: Robust benefit package, reviewed annually to stay competitive with the market. This includes Medical, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death coverage., • Secure Your Future: We offer comprehensive, flexible, and competitive retirement savings options., • Work-Life Balance: Paid time off, to ensure you maintain a healthy work-life balance., • Community Care: Make a real difference by caring for patients in their local communities., • Supportive Environment: Join a group of specialized APPs that value clinical autonomy, work-life balance, and quality patient care while prioritizing your professional development and well-being. About the Practice and their Mission: Spread throughout the vibrant Central Florida suburbs, Mid Florida Cancer Centers has held a prominent position among the nation's top oncology practices for many decades. Presently, the center enlists outstanding healthcare providers and extends comprehensive oncology services across four different sites, guaranteeing that our patients receive treatment within their local communities. With full ancillary-services onsite, we can keep patients close to home to receive their care. Our main goal is to provide individuals dealing with cancer and blood disorders with outstanding, patient-focused, and affordable treatment near their residences, family members, and support networks. Mid Florida Cancer Centers is a proud partner of OneOncology. OneOncology is a national partnership of leading independent community oncology practices working together to improve the lives of everyone living with cancer with a physician-led, data-driven, technology-powered, and patient-centric model. Through OneOncology, partner practices have shared technology platforms that foster communication, data sharing, and clinical excellence across the network. OneOncology’s non-exclusive clinical trial site management subsidiary, OneR, delivers complex, multi-center clinical trials to affiliated practices. If you would like to apply or learn more about this opportunity, please email your CV to I look forward to speaking with you!

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Job Title: Administrative Assistant – Tax Services Location: Fort Myers, FL Job Type: Full-Time | Hourly | Evaluation-to-Hire $17-$20/hr About the Role Express Employment Professionals has partnered up with a reputable and professional tax office in Fort Myers, FL is seeking an experienced Administrative Assistant to join their Tax Services team. This full-time role supports daily administrative functions within a fast-paced and deadline-driven environment, particularly during tax season (February–April). The ideal candidate is organized, detail-oriented, and comfortable managing confidential client information. What You’ll Be Doing • Assemble and prepare client tax returns and related deliverables with accuracy and timeliness, • Provide technical and clerical support including scanning, mailing, copying, and producing labels, • Maintain and update client databases, • Create and manage client engagement letters, route sheets, and correspondence, • Support scheduling and serve as an administrative point of contact for assigned team members, • Distribute bi-monthly WIP (Work-in-Process) reports, • Assist with internal CPE event coordination and recordkeeping, • Prepare billing invoices as requested, • Provide backup front desk coverage and handle mail duties, • Support administrative training and project-based tasks, • Strong administrative experience, preferably in a professional or financial services environment, • Advanced computer skills, including Microsoft Word, Excel, PowerPoint, • Familiarity with software such as Practice CS, UltraTax, and File Cabinet is a plus, • Excellent written and verbal communication skills, • Strong grammar, math, and document formatting abilities, • Typing speed of 60–70 WPM and 10-key proficiency preferred, • High attention to detail and confidentiality, • Ability to organize and file documents accurately (alphabetically and numerically), • Standard Schedule: Monday to Friday, 8:30 AM – 5:30 PM, • Breaks: One unpaid 1-hour lunch and two paid 15-minute breaks per day, • Professional, temperature-controlled office, • Smoke-free and low-disruption workspace, • Some light physical duties (lifting up to 10–15 lbs) may be required, • Are dependable, punctual, and committed to quality work, • Thrive in structured environments with clear expectations, • Want to support a well-respected team of professionals

Job Description Job Overview The Pediatric Administrative Assistant - Bilingual (English/Spanish) plays a vital role in maintaining daily clinic operations and patient satisfaction. While most scheduling, phone calls, and documentation tasks are handled by our virtual assistants, this position provides mandatory in-person front desk coverage, supports back-office administrative functions, assists with clinical coverage as needed, and contributes to business development and community outreach efforts. Phlebotomy skills are a strong plus. Front Office & Administrative Duties • Provide mandatory on-site front desk coverage during clinic hours, • Greet patients and families warmly; manage check-in/check-out processes, • Verify insurance and update patient demographics in the EHR, • Collect copayments and perform end-of-day reconciliation, • Coordinate with virtual assistants for scheduling, phone calls, and records management, • Handle in-office faxes, mail, and paperwork requiring physical processing, • Assist with referrals, authorizations, and care plans, • Track pending referrals and ensure timely follow-up communication with families, • Support providers with clinical documentation or patient forms as needed, • Provide limited backup coverage for the Medical Assistant, including:, • Rooming patients, recording vitals, assisting during exams, • Collecting specimens or performing blood draws (if trained), • Ensuring exam room cleanliness and readiness, • Assist with patient engagement initiatives (e.g., surveys, recall lists, feedback tracking), • Support the Management in community outreach, school partnerships, and local events, • Help design or distribute marketing materials, flyers, and digital content under guidance, • Identify opportunities for local collaborations (e.g., daycare centers, schools, parenting groups), • Maintain and update patient growth and referral tracking logs, • Maintain overall cleanliness, organization, and a kid-friendly atmosphere in waiting and clinical areas, • Associate’s degree preferred, • 1–2 years of experience in a medical or pediatric office is mandatory, • Familiarity with EHR systems, • Phlebotomy certification or experience strongly preferred, • Excellent communication, organizational, and multitasking skills, • Outgoing personality with comfort in community-facing and marketing-related tasks, • Dependable, professional, and team-oriented, • Compassionate and comfortable working with children and families Experience: • Medical Receptionist: 2 years (Preferred), • Medical Assistant: 1 year (Preferred), • Phlebotomy: 1 year (Preferred) Language: • Spanish (Preferred), • English (Preferred)Company DescriptionWe are a small, family-oriented pediatric outpatient clinic dedicated to delivering compassionate, high-quality care to children and families. Our team values professionalism, teamwork, and a warm, welcoming environment for every patient. We are seeking a reliable and versatile Administrative Assistant who can support front-office, back-office, and limited clinical operations — while also contributing to outreach and business development initiatives that help grow the practice.We are a small, family-oriented pediatric outpatient clinic dedicated to delivering compassionate, high-quality care to children and families. Our team values professionalism, teamwork, and a warm, welcoming environment for every patient. We are seeking a reliable and versatile Administrative Assistant who can support front-office, back-office, and limited clinical operations — while also contributing to outreach and business development initiatives that help grow the practice.

Job Description G&R Windows, Doors, and Roofing Company is seeking a talented Office Assistant to join our Team. Multi-task position helping in administrative and customer service duties that will allow you to learn and develop your personal skills. ***Must be Bilingual (English/Spanish), communicate clearly and professionally both, written and verbally. -Answering Calls -Making Appointments -Contacting Customers -Preparing Permits (training provided) -Handling HOA's -Emailing GENERAL OFFICE WORK WEEKLY PAY MUST BE BILINGUAL (ENGLISH & SPANISH) 305-399-3105 PLEASE CALL US TO SCHEDULE YOUR INTERVIEW! Monday-Friday 8am-5pm 7521 nw 77 Terrace Medley 33166

Job Description We are seeking an Administrative Assistant to join our team! The ideal candidate must be highly organized, detail-oriented, and a self-starter. You will provide high-level administrative support for our team. This role is in the financial services industry, working with high net worth individuals and requires the upmost discretion and confidentiality. The tasks and duties include, but are not limited to, the following: • Effectively schedules meetings with clients to increase productivity., • Manages investment review lists & annual review meetings for all clients., • Maintains and updates client records and documentation across all systems (CRM, document vaults, etc.), • Prepares meeting materials and coordinate follow-ups to support advisor effectively., • Prepares and submits paperwork for account maintenance of insurance and investments business., • Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner., • Must be able to meet deadlines in a fast-paced, quickly changing environment., • Previous experience as an assistant, • Financial services experience, • Positive and professional demeanor, • Strong organizational and time management skills, • Ability to prioritize and multitask, • Strong attention to detail, • Excellent verbal and written communication skills, • Proficient with Microsoft Office applications

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Position Overview The Administrative Assistant supports the commercial department of the swimming pool construction division by managing administrative tasks, coordinating documentation, and assisting with project communications. Purpose The purpose of this role is to maintain departmental organization and efficiency by ensuring accurate records, facilitating smooth communication, and providing timely support to project managers, clients, and vendors. Scope of Role • Entry Level, • Data Entry, • Prepare, organize, and maintain contracts, proposals, and project files., • Support scheduling, reporting, and communication for commercial projects., • Prepare all necessary documents for permits and submit them to the relevant municipalities., • Assist with bid preparation, invoicing, and follow-up documentation., • Coordinate with clients, vendors, and internal teams to ensure timely responses., • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail

Job Description Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This essential role supports daily operations and ensures efficient office management. The ideal candidate will possess strong communication skills, be bilingual in English and Spanish, and have previous experience in a similar role. Qualifications • High school diploma, associate degree preferred., • Fluent in English and Spanish, • Experience in administrative or office support., • Knowledge of purchase orders and inventory management., • Proficient in Microsoft Office Suite., • Familiar with office management software., • Strong communication skills., • Excellent organizational and multitasking abilities., • Detail-oriented and problem solver., • Team player with good time management., • Committed to excellent service., • Adaptable to changing priorities. Job Description • Serve as the primary point of contact for clients and visitors, providing excellent customer service, • Promptly receive and redirect incoming calls., • Monitor and replenish office supplies as needed., • Create, track, and follow up on purchase orders for timely deliveries., • Organize and schedule material deliveries and installations., • Request and compare quotes from freight forwarders to find cost-effective shipping solutions and assign shipments and monitor shipments, • Maintain detailed records of warehouse activities, including inventory movements., • Oversee office operations to ensure an organized workspace.

Job Description Administrative Assistant – Community Association Management (CINC Systems) Primary Responsibilities • • Provide day-to-day administrative assistance to Community Association Managers and the executive team., • • Manage inbound communications (phone, email, mail) from homeowners, vendors, and board members., • • Maintain accurate and up-to-date records for each association (owner lists, contracts, meeting minutes)., • • Prepare and distribute notices, letters, and reports (e.g., violation letters, annual meeting notices). CINC Systems Expertise • • Use CINC Systems for processing work orders, ARC requests, and violation tracking., • • Update homeowner contact information and account records within the CINC platform., • • Run financial and delinquency reports for management and board review., • • Post board packets, meeting minutes, and documents to homeowner portals., • • Assist with invoice processing, check requests, and email invoice automation. Communication & Coordination • • Schedule and coordinate board meetings, annual meetings, and vendor appointments., • • Draft and proofread correspondence to homeowners and vendors., • • Interface with vendors to obtain proposals and confirm completion of work orders., • • Ensure compliance with Florida statutes and governing documents in all communications. Data Entry & Document Management • • Digitally file governing documents, insurance certificates, contracts, and meeting records., • • Monitor and maintain association calendars, violation logs, and vendor directories., • • Assist with mail merges, certified mail tracking, and mass email notifications. Financial Support • • Track and follow up on assessments, collections, and payment plans., • • Assist with budget distribution and end-of-year mailings., • • Help facilitate annual audits and document retrievals in coordination with the accounting team. Qualifications • • Prior experience in an HOA/condo or property management office strongly preferred., • • Proficiency in CINC Systems or similar HOA platforms (TOPS, Vantaca, etc.)., • • Strong written and verbal communication skills., • • High attention to detail and organization., • • Ability to manage multiple associations and deadlines at once., • • Familiarity with Florida Statutes 718 & 720 is a plus.

Job Description What You’ll Do In this role, you’ll handle a variety of accounting and office support responsibilities, including: • Preparing and issuing invoices, • Performing data entry, including processing sales orders, • Working closely with vendors and ensuring accurate/timely shipments, • Providing customer service support, • Filing, organizing, and maintaining records, • Answering and directing phone calls in a professional manner, • Supporting multiple departments with administrative needs, • Handling general front office responsibilities, • Adapting to changing tasks and priorities in a fast-paced environmentCompany DescriptionGoldstar Products has been servicing our communities for 30+ years. We strive to be the premier supplier of industrial materials, delivering quality products all over the USA & Canada. We pride ourselves on our supportive work environment and our commitment to excellent customer service.Goldstar Products has been servicing our communities for 30+ years. We strive to be the premier supplier of industrial materials, delivering quality products all over the USA & Canada. We pride ourselves on our supportive work environment and our commitment to excellent customer service.

Job Description We are seeking a Personal Assistant / Secretary! You will perform clerical and administrative functions as well as personal. It would be temporary with opportunity to become full time, ideally 9-3pm Mon-Thurs.. We need consistency. It is a home office. I am looking for someone that is one step ahead of me and anticipates the next move for both personal and business and can help keep me organized. We may be moving our office within the next few months and will need help packing as well. Responsibilities: • Filing!, • Draft email correspondences and other formal documents, • Reconcile Transactions in QB (Desktop Version), • Answer inbound telephone calls, Make outgoing calls, • Job costing via crews time sheets for time billing, • Invoice and Estimates in QB, • Microsoft Word, Minor Excel, Experience is a must, • Call and Order Parts, Get Quotes, Research Parts online, • Develop and implement organized filing systems, • Perform all other office tasks, • Take Charge, get the job done, • Must have reliable transportation, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail (near OCD would be nice :), • Strong organizational skills!! to help me get in order, • Not shy to the construction industry of pressure and fires burning, • Common Sense please, • Not hesitant to dive in and tackle ANY task, • Be able to work in a Home Office environment, • Work for a Family Owned Company

Job Description We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities • Organize office and assist associates in ways that optimize procedures, • Answer phones and speak to customers, • Sort and distribute communications in a timely manner, • Create and update records ensuring accuracy and validity of information, • Schedule and plan meetings and appointments, • Monitor level of supplies and handle shortages, • Resolve office-related malfunctions and respond to requests or issues, • Coordinate with other departments to ensure compliance with established policies, • Maintain trusting relationships with suppliers, customers and colleagues, • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role, • Knowledge of “back-office” computer systems (CRM software), • Working knowledge of office equipment, • Thorough understanding of office management procedures, • Excellent organizational and time management skills, • Analytical abilities and aptitude in problem-solving, • Excellent written and verbal communication skills, • Proficiency in MS Office, must be able to type 50WPM or better

Job DescriptionWe are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, check and distribute voicemails to appropriate person, • Implement organized filing systems, • Order and maintain office supply, • Perform all other office tasks needed to help in office staffQualifications:, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Join a growing team that helps people move with confidence! Regal Mobility in Groveland, FL is seeking a full-time Administrative Assistant to support operations at our Superstore, Rentals, Royal Nook, and Royally Reduced Outlet. You’ll greet customers, process orders, manage inventory, work with vendors, and support our management team. Ideal candidates are organized, friendly, and skilled in Microsoft Office. Starting at $17-$19 per hour (based on experience) this position offers vacation time, holiday pay, and medical/dental insurance after 90 days. Hours are Monday - Friday, 9:00 AM–5:30 PM. Be part of a caring, team-focused company making a real difference every day! Job Title: Administrative Assistant – Regal Mobility Location: Groveland, FL Employment Type: Full-Time | On-Site Schedule: Monday – Friday, 9:00 AM–5:30 PM Starting Pay: $17-$19 per hour About Us At Regal Mobility, we help people move through life with confidence. From our Superstore and Regal Rentals to Regal’s Royal Nook and Royally Reduced Outlet, we’re proud to provide top-quality mobility products, expert service, and genuine care to our customers. Position Summary We’re seeking a reliable, detail-oriented Administrative Assistant to support daily operations across all Regal Mobility divisions. This is a hands-on role that includes customer interaction, order processing, inventory management, and vendor coordination. Key Responsibilities • Process orders for all Regal Mobility., • Greet and assist customers; direct to sales or rentals as needed., • Answer phones for sales and rental inquiries., • Maintain inventory records, tag merchandise, and organize displays., • Create and print tags for new merchandise., • Coordinate with warehouse and service departments to meet customer needs., • Work with vendors to order products, supplies, and negotiate pricing., • Process customer checkouts and transactions., • Track hours and documentation in Zoho., • Help keep the store and office clean, organized, and professional. Qualifications • Excellent communication skills (in person, written, and by phone)., • Strong organizational and multitasking abilities., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Quick to learn new software and technology (Zoho experience a plus)., • Professional, friendly, and dependable demeanor., • Previous retail, office, or customer service experience preferred. Compensation & Benefits • Starting at $17-$19/hour, • ️ Monday - Friday, 9:00 AM–5:30 PM, • Paid vacation time, • Holiday pay, • ❤️ Medical and dental insurance after 90 days Why You’ll Love Working Here • Supportive, team-focused environment, • Meaningful work that helps people gain independence, • Growing company with advancement opportunities

Job Description We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Your goal in this position should be to help the office run smoothly by ensuring all communication both written and verbal are done in a professional and timely manner. Responsibilities: • Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organization's policies, procedures and operations, • Prepares, maintains, and organizes confidential legal files and databases, schedules meetings, makes travel arrangements, maintains calendar, drafts correspondences, files, makes copies, answers telephone calls, and performs other administrative duties, • Researches, compiles, organizes, and prepares legal documents and forms for review and approval, • Maintains, summarizes, and provides status updates of litigation files, • Provides legal research assistance to the Vice-President for Legal Affairs and General Counsel, • Bachelor’s degree preferred, and/or 5 years of equivalent work experience, preferably in a legal setting, • Advanced knowledge in Microsoft Office applications including Outlook, Excel, PowerPoint, Budgeting, etc., • Working knowledge of legal terminology, local, state, and federal laws, • Must have the ability to work independently, • Excellent writing and oral communication skillsCompany DescriptionWe take pride in connecting the right people with the right company. We're on a mission to put a million people to work each year. Let us help. We'll open doors for you.We take pride in connecting the right people with the right company. We're on a mission to put a million people to work each year. Let us help. We'll open doors for you.

Job Description Duties include • Answering phones and greeting visitors, • Scheduling appointments and maintaining calendars, • Collecting and distributing mail, • Preparing communications such as memos, emails, invoices or reports, • Writing and editing letters, reports, • Creating and maintaining electronic and physical filing systems, • Managing accounts and performing basic bookkeeping, • Assisting with event planning and coordination, • Proven experience as an Administrative Assistant or Office Assistant., • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software., • Strong organizational and time management skills., • Excellent written and verbal communication abilities., • Ability to multitask, prioritize tasks, and work under pressure., • Attention to detail and problem-solving skills., • Professional demeanor and strong interpersonal skills.

Job Description Job Title: Administrative Assistant Specialist Job Location: Naples, FL US 34117 Pay Rate: $25.75/hour Duration: 6 Months (With possibility for extensions or temp to hire) Supporting the Sales Department. Need to have data entry, data analysis experience. Must be proficient or mastery of Excel including using advances formulas, pivot tables, macros (automation) graphing, modeling. Be sure to detail this Excel experience on the resume. POSITION SUMMARY: With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. RESPONSIBILITIES: Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following: • Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology., • Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects., • Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others., • Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects., • Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors., • Conduct meetings or presentations., • Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors., • Schedule appointments and make domestic and international travel arrangements., • Coordinate with internal and external executivelevel staff to schedule inhouse and offsite meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas. REQUIREMENTS: • Three years related office experience or demonstrated ability to perform described responsibilities., • Education certificate in applicable functional area preferred., • Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area., • Ability to accurately record meeting proceedings, where applicable., • Ability to accurately type 55 wpm, where applicable., • Personal computer skills may be required., • Must demonstrate effective verbal, written and interpersonal communication skills., • Ability to work effectively with others and be a participative team player.

Job Description We are seeking an Assistant Operations to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Norwalt Design is seeking an experienced professional seeking to assist the Company with administrative and operational support. The position primarily includes office work on a computer, with light manual labor, as needed. NOTE This is a part-time onsite position; approximately 6 hours per day, 5 days per week. Duties and Responsibilities: • Administer the Company’s timekeeping operations, including setting up and maintaining the job costing time keeping system, routine checks of the job costing timekeeping system to ensure no disruptions in the system’s operations., • Regularly review employee timecards to ensure they are properly completed, reflect accurate time work, and confirm proper timecodes are entered., • Coordinate the set up and organization of the Company’s cleanup zones, including ensuring each space is neat, orderly, and maintained in a safe manner., • Review, organize and file all incoming invoices from the Company’s third-party vendors., • Create cards and labels identifying Company materials to ensure proper organization and distribution of product to appropriate parties and departments., • Organize cards and labels to ensure each are placed in appropriate locations properly designating Company materials., • Distribute cards and labels to appropriate locations in the Company’s facility to ensure proper identification of Company materials., • Track unused Company materials and input into Smartsheet., • Follow production, including tracking completion for distribution., • Put unused items from machine into stock for future jobs., • Perform inventory cyclical counts and match to internal ERP., • Process spare parts quote requests and purchase order for customers in field, including answering and responding to customer calls and emails., • Assist in Receiving and Shipping, including packaging and shipping outgoing parts and packages. Ability to lift up to 20lbs is required., • 1+ years of professional experience, ideally in project management or logistics., • Strong organizational, time management and interpersonal skills., • Proficiency or desire to learn general use of computer programs, such as Microsoft Excel, Microsoft Word and Smartsheet., • Attention to detail and commitment to excellence.

Job Description • Preparing, organising and storing information in paper and digital form., • Dealing with queries on the phone and by email., • Greeting visitors at reception., • Managing diaries, scheduling meetings and booking rooms., • Arranging travel and accommodation., • Arranging post and deliveries.

Job Description Our firm is seeking a bilingual administrative assistant for a part time position. Hours are 4pm-9pm. We are a criminal defense law firm which specializes in criminal and traffic ticket defense. Please submit resume for consideration.

Job Description PAZA Motors, Inc. is seeking a Dispatch Assistant to support the Dispatch Team. The ideal candidate is self-motivated, driven, and can handle multiple tasks simultaneously. Candidates applying for this position will be expected to be comfortable working in a fast-paced environment. The candidate will report directly to the Dispatch manager. PAZA Motors, Inc. is a locally based and family owned logistics company right in the heart of Jacksonville, Florida. We specialize in export services from a number destinations across the United States, with clients all over the world. As a Dispatch Assistant, the candidate will assist the dispatch manager with tasks related to all aspects of the dispatch process. The candidate will be responsible for: • Maintaining communication with all external vendors. This includes handling calls to and from tow truck drivers and auction houses,, • Effectively coordinating with both auction houses and customers, as well as the drivers, to make sure the vehicles are picked up in an orderly and timely manner,, • Maintaining communication with our other offices across the country, both in a respectable and timely manner. The Dispatch Assistant will also be expected to oversee the following duties: -Dispatch vehicles using the company’s dispatching system, -File all relevant paperwork related to the dispatch of the vehicle, -Follow up with auction houses with ensure that a vehicle’s keys and titles are present, -Check-in with other warehouses to ensure that a vehicle has been delivered, -and will process all payments to vendors in a timely manner. To excel in this position, the ideal candidate will have experience in the following: • Experience using CentralDispatch, -Ability to maintain multi-line phone system, • Ability to manage multiple tasks with frequent interruptions, -Concise communication skills, with the ability to resolve conflicts as they may arise, • Ability to prioritize and plan daily work tasks,, • Work under pressure,, • Is organized, with a strong attention to detail. This job is based out of Jacksonville, Florida and, if selected, will be required to work out of our office M-F. Our working hours are 9:00 AM - 5:00 PM. Company DescriptionWe are a licensed non vessel operating common carrier and freight forwarder specializing in complete ocean and inland transportation services worldwide, with focus to the Middle East. We are a family owned company based out of Jacksonville, Florida. Due to our honest practice and excellent customer service we have grown rapidly in the last few years and are looking for team members to help us continue thriving.We are a licensed non vessel operating common carrier and freight forwarder specializing in complete ocean and inland transportation services worldwide, with focus to the Middle East. We are a family owned company based out of Jacksonville, Florida. Due to our honest practice and excellent customer service we have grown rapidly in the last few years and are looking for team members to help us continue thriving.

Job Description Unicity Solar Energy is one of the top solar installation companies in the Southeast. Currently servicing the entire state of Florida, South Carolina, and North Carolina. Joining this fast growing team will give several opportunities for growth. As a Receptionist Administrative Assistant your responsibilities include- • Answering inbound phone calls and routing them accordingly., • Performing outbound update phone calls throughout the installation process., • Assisting the Office Administrator with various tasks. Job Requirements - • A minimum of 2 years experience in an office or customer service setting., • 8:00am-4:00pm Monday-Friday, • Paid Holidays, • Paid Time Off, • Health Care

Job Description We are seeking a Clerical Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success./ and Assistant Jr sales and marketing rep. Well-established business since 1977! Nationwide - income will be discussed at interview - willing to train. Good outgoing personality is a plus Responsibilities: • Draft correspondences and other formal documents, • Answer inbound telephone calls, • Perform all other office tasks, • investigate credit dispute and respond to national credit bureaus, • email with clients, • marketing new clients, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • willing to train

Job DescriptionSalary: DOE MISSION: Achieving excellence through the dedication, innovation, and growth of our employee-owners, creating lasting value with our business partners. OUR CORE VALUES: Ownership: As employee-owners, we lead with discipline, act with conviction, and deliver more than is expected. Transparency: We cultivate an environment of collaboration, accountability, and trust. Safety: The principle that shapes our culture, values, and resolve. JOB SUMMARY: The Vertical Administrative Assistant provides essential administrative support to the vertical leadership and operation teams. This role serves as a gatekeeper for operational needs, encompassing scheduling, managing communications, maintaining records, providing financial support, and offering overall administrative support. This position requires interacting with diverse internal and external business partners to ensure smooth operations and effective communication within the operational vertical. ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Responsibilities of this position include, but are not limited to, the following: • Assist vertical leadership with daily administrative tasks, including scheduling meetings, preparing reports, and managing correspondence., • Coordinate and maintain calendars, ensuring meetings and deadlines are managed effectively., • Prepare and distribute internal communications, reports, and documentation as needed., • Organize and maintain digital and physical filing systems for project records, contracts, and other critical documents., • Assist in compiling vertical leadership KPIs and track them monthly., • Support vertical directors and project managers by tracking deadlines, assisting with document preparation and control, and ensuring timely submissions., • Assist in compiling change orders, submittals, daily reports, three-week look-ahead reports, OPD processing, project surveys, project closeouts, etc., • Monitor project schedules and provide updates to leadership teams, including field teams., • Collaborate with internal departments to facilitate project workflow and ensure compliance with standard operating procedures., • Assist with employee time tracking and payroll preparation., • Ensure that timesheets are submitted accurately and on time., • Helped maintain employee records and assist with payroll-related tasks., • Maintain and organize safety and compliance documentation for projects., • Ensure all required paperwork is completed and up to date per safety standards and regulations., • Assist in scheduling safety training and meetings for staff and contractors., • Support leadership with special projects related to operational needs, improvements, process development, and company initiatives., • Research and complete data for presentations, reports, and strategic planning efforts., • Assist and coordinate with cross-functional teams to drive project milestones and deliverables. OTHER DUTIES AS ASSIGNED: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. SUPERVISORY RESPONSIBILITIES: This position directly supervises employees and carries out supervisory responsibilities per the organization's policies, procedures, and applicable laws. • Responsibilities include training employees, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints, and resolving problems. REQUIRED EDUCATION AND EXPERIENCE: • Two (2) + years of administrative experience, • Strong computer skills, including but not limited to Microsoft Office products (Excel, Word, PowerPoint, and Outlook), • Knowledge of basic mathematical operations and calculations (e.g., addition, subtraction, multiplication, division, percentages, order of operations), • Experience handling sensitive and confidential information with discretion, • Proven experience as an administrative assistant, • Strong organizational and multitasking skills, with attention to detail, • Excellent written and verbal communication skills, • Ability to work independently and as part of a team, • High School Diploma or equivalent required PREFERRED EDUCATION AND EXPERIENCE: • Experience in a construction environment, • Bilingual, • Associates degree, • Experience with project management software PERSONAL ATTRIBUTES | SKILLS: • Supports our Mission Statement and Core Values., • Is honest and has the highest integrity., • Sets the example for others and is above reproach., • Ability to cope with job pressures in a constantly changing environment., • Interpersonal and intrapersonal skills., • Self-motivated., • Detail-oriented., • Positive and professional demeanor., • Strong problem-solving and critical thinking skills., • Able to handle and manage confidential information. WORK ENVIRONMENT: • General Office Environment: This position operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. PHYSICAL DEMANDS: • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards., • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards., • Sitting/Standing: Requires prolonged periods of sitting at a desk, though there may be opportunities for standing and moving around the office as needed., • Manual Dexterity: Frequent use of hands to operate computer keyboards, mouse, and other office tools, as well as to handle paperwork., • Visual Requirements: The ability to read and interpret data on computer screens and printed documents is essential., • Mobility: Occasional lifting of objects weighing up to 25 pounds, such as files, documents, or office supplies, may be requested. Must be able to access all areas of the facility and projects to determine purchasing needs., • Communication: Regular communication with colleagues, vendors, and other stakeholders requires the ability to exchange information effectively in both verbal and written form. SCHEDULE AND REQUIRED TRAVEL: • Requires the ability to report to job sites or offices throughout Florida., • May be requested to work overtime, nights, and weekends. EOE/APP/Drug-Free Workplace Company DescriptionAn employee-owned company Tri-City has provided a level of personal attention, professional experience, timely performance, and genuine value for over sixty (60) years. We have become Florida’s electrical construction industry standard for excellence. It takes a talented, hard-working, and innovative team to make our company successful. Tri-City’s growth and success is determined by our employees. We want to get the right talent in the right position and encourage personal growth and development within the company. Explore our open positions and see where you can fit in! "To do more than is expected for client, project and community" - That's Tri-City! Our Core Values Talent- The “right” people are our greatest asset. The future of our organization lies in the hands and capabilities of our employees. Results- We hold ourselves to the highest standards in the industry. As a result of this, we deliver what we promise while exceeding expectations. Integrity- Trust & respect is earned. We are honest, respectful, and transparent in all of our interactions with our employees, clients, and vendors.An employee-owned company Tri-City has provided a level of personal attention, professional experience, timely performance, and genuine value for over sixty (60) years. We have become Florida’s electrical construction industry standard for excellence. \r\n\r\nIt takes a talented, hard-working, and innovative team to make our company successful. Tri-City’s growth and success is determined by our employees. We want to get the right talent in the right position and encourage personal growth and development within the company. Explore our open positions and see where you can fit in!\r\n\r\n"To do more than is expected for client, project and community" - That's Tri-City!\r\n\r\nOur Core Values\r\nTalent- The “right” people are our greatest asset. The future of our organization lies in the hands and capabilities of our employees. \r\nResults- We hold ourselves to the highest standards in the industry. As a result of this, we deliver what we promise while exceeding expectations.\r\nIntegrity- Trust & respect is earned. We are honest, respectful, and transparent in all of our interactions with our employees, clients, and vendors.

Job Description Administrative Assistant for busy Substance Abuse Treatment & Prevention agency Minimum Educational background: Bachelor's Degree in Administration/or related field/Master's preferred Minimum Experience: 2-4 years in administrative/executive level environment attention to detail excellent computer skills excellent administrative skills excellent communication skills able to work independently excellent time management skills able to manage a variety of projects simultaneously and follow-through excellent multi-tasking skills & flexibility able to perform in high stress environment exceptional customer service skills Company DescriptionThe Drug Abuse Foundation of Palm Beach County, Inc (DAF) is a fully licensed and accredited not-for-profit 501 (C) (3) chemical dependency treatment and prevention agency. Our mission is to convert public and private resources into a service system to encourage and support the process of recovery and promote drug-free living and mental well-being. DAF provides services such as: Crisis Stabilization, Adult Intensive Residential Treatment, Adult Outpatient Treatment, Child Outpatient Treatment, Youth Prevention Services, Family Prevention Services, Adult & Child Intervention Services, HIV Education Counseling & Testing and Alumni Services. For more information, please visit our website at Drug Abuse Foundation of Palm Beach County, Inc (DAF) is a fully licensed and accredited not-for-profit 501 (C) (3) chemical dependency treatment and prevention agency. Our mission is to convert public and private resources into a service system to encourage and support the process of recovery and promote drug-free living and mental well-being.\r\n\r\n DAF provides services such as: Crisis Stabilization, Adult Intensive Residential Treatment, Adult Outpatient Treatment, Child Outpatient Treatment, Youth Prevention Services, Family Prevention Services, Adult & Child Intervention Services, HIV Education Counseling & Testing and Alumni Services.\r\n\r\nFor more information, please visit our website at