Administrative assistant jobs in New Jersey - Page 13

Job Description HR/Ops Administrative Assistant – West Pak Avocado, Inc. - New Jersey Position Summary The HR / Administrative Assistant is a key support role within the Distribution Center, responsible for a wide range of administrative, safety, and human resources functions. This position ensures accurate documentation, facilitates food and workplace safety programs, supports daily operations, and assists leadership with reporting and audits. In addition, the role provides essential HR support, including coordinating employee onboarding and orientation, processing temporary staffing requests, ensuring compliance with personnel documentation requirements, and serving as a liaison with the Corporate HR team in Murrieta, California. The ideal candidate is bilingual, detail-oriented, and capable of balancing multiple priorities in a fast-paced environment. Primary Duties & Responsibilities Administrative Support • Manage calendars, schedule meetings, and coordinate travel arrangements for the on-site manager., • Screen emails and phone calls; respond or redirect as necessary, • Prepare agendas, take meeting notes, and follow up on action items, • Draft and format internal communications, reports, and memos, • Provide administrative support for safety tailgate topics to DC supervisors and managers., • Monitor, evaluate, and report weekly inventory levels for all materials., • Support PPE (Personal Protective Equipment) compliance, communication, and enforcement across the facility., • Conduct daily, weekly, and monthly safety inspections., • Assist supervisors/managers with internal and external audit preparation and documentation., • Support the DC Manager with record-keeping, safety documentation, Excel reporting, and monthly expense reports., • Track and update department attendance, labor logs, and vacation schedules, • Collect and organize departmental reports (production, shipping, maintenance), • Maintain updated records of SOPs, policy files, and audit documentation, • Code and process weekly invoices to the appropriate accounts., • Assist with purchasing office supplies, warehouse materials, and maintenance team resources., • Perform office support duties, including answering and routing phone calls, responding to emails, and coordinating with vendors., • Collaborate with the Purchasing Department to process and track purchase orders., • Follow up with vendors regarding order confirmations, deliveries, and discrepancies., • Maintain organized records of all purchases and assist with reconciling PO logs., • Greet and assist visitors, vendors, and employees, providing information and directing inquiries as needed., • Maintain a clean and organized office environment, including the lobby, conference room, break rooms, and storage areas., • Restock office supplies, beverages, and snacks as needed., • Support the maintenance department with filing, ordering supplies, and communication with DC management., • Assist with expense reports, invoice tracking, and departmental budgeting support., • Ensure accurate documentation and timely processing of receipts and payments., • Coordinate with the Finance Department to ensure accurate invoice coding., • Collaborate with team members across DC office locations and provide communication support for higher-level management., • Support task tracking for operational projects, • Help compile data for time studies, audits, and special initiatives Human Resources Support • Coordinate temporary agency personnel requests, process weekly timecards, and send updated temp logs to Corporate HR., • Ensure all new-hire and personnel documentation is submitted accurately to the Corporate HR team in Murrieta, California., • Assist with employee events, timecard corrections, seasonal office decorations, and HR-related documentation., • Partner with HR to schedule orientations, trainings, employee activities, and exit interviews. Education & Experience • High School Diploma or equivalent required; AA Degree preferred., • Minimum of 2 years of HR administrative support experience or HR certification. Skills & Competencies • Bilingual – English / Spanish (required)., • Strong time management and organizational skills with the ability to prioritize effectively., • High attention to detail with strong multi-tasking and problem-solving abilities., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Excellent written and verbal communication skills for interaction with employees, supervisors, managers, and external partners., • Strong interpersonal skills with the ability to foster teamwork, build morale, and support group commitments to goals and objectives., • Maintains a high level of professionalism by safeguarding the confidentiality of sensitive employee and company information., • Consistently follows policies and procedures while completing administrative tasks accurately and on time. Physical Requirements & Working Conditions While performing the duties of this role, the employee is required to: • Stand, walk, stoop, kneel, crouch, and lift/carry 10–50 pounds (with or without assistance). Frequently sit, reach with hands and arms, talk, and hear., • Have sufficient mobility to visit other locations as needed., • Maintain good hand-eye coordination, dexterity, and visual acuity to operate a computer and office equipment.

Job Description One River School of Art & Design, a company whose mission is to “transform art education”, is looking for a part-time administrative assistant to work at our front desk. We are looking for hard-working team players who love helping people. The hours will be part-time. We have hours available in the Evenings and Weekends (Sundays are required). One River has developed a new method for teaching art that makes it fun to learn while also producing compelling outcomes. We teach a variety of proprietary classes to students of all ages that builds proficiency in drawing, painting, sculpture, mixed media, cartooning, manga and more. The ideal candidate is passionate about art, education, and business. We are looking for people who are effective communicators with the ability to interact with a professional and positive energy. Responsibilities: • Answer phones, meet and greet students and parents at the front desk, • Make outgoing phone calls to follow up on leads and online inquiries, • In the Summer will document classroom activity and upload photos in to Padlet (training given), • Assist with any administrative duties that are required, • Assist with Student Art Show hanging, • Assist with Student Art Show reception preparation, • Help run Birthday party events, • Attend offsite events Thoughtful communication skills * Detail oriented, self-starter, well organized, able to organize set weekly priorities and goals for assigned tasks * Some weekend availability required * 1+year's customer service experience * 1+ year's previous admin experience, preferred but not required * A demonstrated interest in visual arts (studying visual arts in college or taking fine art classes etc.) Huge Plus If: * Familiar with G-Suite (Gmail, Drive, Sheets, Forms, etc.) * Familiar with Graphic Design, but not required (i.e Canva, Adobe Photoshop etc.) * Familiar with platforms such as Facebook, Instagram, and local Westchester Blogs. * Any interest or experience in art education or museum education One River provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Description Administrative Assistant (2 Openings) Location: Bergen County, NJ A dynamic, multi-location public accounting firm in the Tri-State area is seeking two Administrative Assistants to provide essential support to partners and professional staff. The ideal candidates will have strong organizational skills, a positive attitude, and prior experience in a professional office environment, preferably within public accounting. Dynamic, Friendly & Interesting Modern offices. Qualifications: • Experience in a public accounting or professional services firm preferred, • Proficient in Microsoft Office (Word, Excel, Outlook), • Excellent communication, organizational, and multitasking skills, • Provide administrative and clerical support to partners and accounting staff, • Prepare correspondence, reports, and client documentation, • Manage scheduling, filing, and client communication, • Assist with billing, document tracking, and project coordination, • Handle confidential information with professionalism

Job DescriptionExecutive AssistantLocation: Cape May Court House, NJOrganization: Premier Orthopaedics, in partnership with Philadelphia Hand to ShoulderOverviewPremier Orthopaedics, in partnership with Philadelphia Hand to Shoulder, is seeking a dedicated and skilled Executive Assistant to join our team in Cape May Court House, NJ. As two of the region’s most respected providers of orthopedic and upper extremity care, we offer a collaborative, patient-focused environment that prioritizes clinical excellence, innovation, and ongoing professional development. Position SummaryThe Executive Assistant (EA) will provide high-level administrative support to one of our physicians and the President, ensuring seamless day-to-day operations. This role requires professionalism, discretion, strong judgment, and the ability to anticipate needs in a fast-paced healthcare environment. The EA serves as a reliable point of coordination between clinical and executive functions, ensuring smooth communication and operational efficiency. This is a full-time, on-site position. Key Responsibilities: • Manage executives’ daily schedules, meetings, and travel arrangements, • Prepare agendas, meeting minutes, and PowerPoint presentations, • Draft, proofread, and manage correspondence, including letters, memoranda, and reports, • Serve as primary contact between executives, staff, physicians, and external partners, • Support special projects, strategic initiatives, and financial reporting as needed, • Maintain strict confidentiality for sensitive or proprietary information, • Handle a variety of clerical and administrative functions, anticipating needs and resolving conflicts, • Associate’s degree required; Bachelor’s degree preferred, • 4+ years of administrative experience supporting executive-level leadership, • 1+ year of experience in a healthcare organization preferred, • Project management experience a plus, • Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint; Excel a plus), • Strong written and verbal communication skills, • Exceptional organization, prioritization, and time management abilities, • Professional demeanor with excellent interpersonal skills, • Proven ability to handle confidential information with integrity, • Comprehensive medical, dental, and vision benefits, • 100% employer-paid life insurance, • 401(k) with employer match, • Benefits begin the first of the month following hire date (for full-time employees), • Generous paid sick and vacation time, • 7 paid holidays annually, • Opportunities for growth and advancement

Job Description Summary/Objective: The Lead Technician for Leak Repair is responsible for safely detecting, locating, evaluating and repairing leaks onsite at client work locations. Interacting with various customers to increase company presence in an assigned geographic area, as well as supervising and training new technicians or assistant technicians. The Lead Technician is responsible for promoting the safety, quality, and integrity culture at Colt. Essential Functions and Responsibilities: • Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices alerting others regarding potential hazards both pertaining to and not pertaining to your scope of work, • Performs all duties as assigned and adheres to Colt’s Core Values, • Assesses leaking components and reports on findings to operations, engineering, and customer representatives, • Performs leak repair operations that may include any of the following techniques and tasks:, • Drill and tap of components, • Wire wrap and banding, • Use measuring tools such as calipers, tape measure, to obtain complex design criteria, • Various Clamp and enclosure installation, • Measuring Complex geometries of components, • Maintain on call status with ability to respond to customers rapidly and travel immediately to address customers emergency on site., • Inspect leak repair device provided by manufacturing as part of quality control prior to installation, • Identifies the necessity for the use of proper safety equipment, in coordination with the plant, and Colt’s safety matrix in order to perform all projects as safely as possible., • Performs appropriate documentation and administrative procedures as required from a job to job basis, • Communicates and collaborate with, field personnel, client representatives and management in order to obtain successful completions of projects, • Maintains awareness of company products and services available to customer, • Be willing to assist with sales functions throughout assigned territory, • Willingness to take direction from supervisory and lead personnel, • High school diploma or equivalent required. Technical or Trade school or related education preferred, • 2 or more years of experience with on-line leak repair, • Must be able to pass routine and random drug screening, • Ability to perform a variety of tasks, often changing assignments on short notice, • Must be able to understand, speak, and write English, • Ability to prioritize and complete work assignments by specific deadlines, • Knowledge of plant maintenance and repair work preferred, • Must possess a valid driver’s license, • Position is based out of a branch or site location with a geographic responsibility, • Field duties require indoor and outdoor work in a plant or industrial atmosphere, • Interaction with other crew employees, as well as supervisors and customer personnel, • Working around production machinery with extreme heat, and noise levels, • May be required to work in or near extreme hot or cold environments., • Must be able to wear safety equipment as required by the safety department for personal protection on a per job basis, • May be at more than one job site in a day and must be able to tolerate climate changes, • Ability to lift and carry 75 pounds, • Must be able to walk and climb throughout industrial areas including steps and ladders, • Ability to Communicate with customers in high stress environments,, • Ability to work on elevated or hard to reach surfaces and areas in a variety of locations throughout industrial facilities., • Must be able to manage time and schedule on a weekly basis and be able to travel when necessary to offsite locations, • Ability to maintain focus and multitask effectively on a variety of Job scopes for different locations, • Excellent communication skills, must be able to follow Standard Operating Procedures, evaluate each individual job scope, and mitigate all safety hazards with proper safety precautions and personal protective equipment. Colt is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Colt is a dynamic organization. Accordingly, the responsibilities associated with this job will change from time to time in accordance with Colt’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.