Administrative assistant jobs in Florida - Page 14

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k match / PTO - As a Data Entry Coordinator at Nomi Health, you will: Accurately enter and maintain provider and roster data across multiple systems; Format provider data from various source files into

Administrative Assistant / Remote] - Anywhere in U.Competitive pay - As a Data Entry Specialist at Validus Fitness Training, you will: Enter data accurately and efficiently into various systems and databases; Maintain the integrity and security of all data; Ensure all data is properly formatted and

Administrative Assistant / Remote] - Anywhere in U.Competitive compensation - As a Data Entry Typist you'll: Gather and organize the material from which you will work; Type memorandums, reports, and other documents using stipulated word processing software; Prepare work in accordance with prescribed

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Fully Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.Up to $18 per hour / Mon-Fri 7a-3:30p - As a Data Entry Operator at WhiteCap Search, you will: Process large amounts of data accurately and efficiently; Enter data into various systems and databases; Verify the accuracy and completeness of data; Ide

Administrative Assistant / Fully Remote] - Anywhere in U. As a Data Entry Operator you'll: Enter and update property information, transactions, and client details into database; Verify and correct data to ensure accuracy and completeness; Collaborate with other team members to resolve any data discr

Administrative Assistant / Remote] - Anywhere in U. Up to $20 per hour / Benefits - As a Professional Data Entry Keyer you'll: Read customer and shipping orders submitted in person, via the print catalog and online; Key data into specific Microsoft Excel fields (much of the work for the online order

Administrative Assistant / Remote] - Anywhere in U. Competitive pay - As a Data Entry Typist at Clearpath Counseling and Consulting, LLC, you will: Enter data accurately and efficiently into various databases and systems; Utilize software programs and tools to ensure data integrity and completeness;

Administrative Assistant / Remote] - Anywhere in U.

Administrative Assistant / Remote] - Anywhere in U.Benefits - As a Data Entry Specialist at GhangorCloud, you will: Input, update, and maintain accurate data in company databases and systems; Conduct regular data quality checks to identify and correct discrepancies or errors; Collaborate with intern

Administrative Assistant / Fully Remote] - Anywhere in U. Competitive pay / Medical, dental and vision / 401k / PTO - As a Data Entry Assistant you'll: Perform accurate and timely data entry tasks, transferring project-related data into designated databases; Collaborate closely with the project team

Shift: 9:00am - 1:00pm Contract To Permanent The role is: Onsite * Part-time - 4 hours day - 20 hours per week.Hours may increase over course of the assignment.Responsibilities: Participates and supports manager in accomplishing the respective tasks, and managing the responsibility area, organizatio

Overview: We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove.

Community Manager/Regional Manager will provide a work schedule to meet community needs. The Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultiv

Duties include: Data entry; process invoices; answer phones & emails; address inquiries and ensure efficient communication; manage ordering and delivery of supplies; organize employee shifts; keep files organized; manage and maintain accurate records and reports; provide support to management.

Love Snacks LLC is seeking an Administrative Assistant in Orlando, FL (Full-time).Requirements: Minimum of 24 months of experience in administrative or related roles and fluency in Portuguese.Job Duties: Data entry and invoice management; answer phones and emails; respond to customer inquiries and r

JobID: 200-593253 [Administrative Assistant / Data Entry Clerk] As a Data Entry Keyer at NiteLines USA, you'll: Enter data accurately and efficiently into computer systems; Verify and correct data discrepancies; Maintain confidentiality and security of sensitive information; Collaborate with team me

Proven experience in accounting or bookkeeping role, preferably in a small office environment. Mostly Remote- Overview: We are seeking a meticulous and detail-oriented Part-Time Accountant to join our small office team. Person must be local as they will need to come into the office for initial train

A small but busy architectural and engineering firm serving primarily public-sector clients, is seeking a reliable and detail-oriented Administrative Assistant to join our Miami Gardens office.The ideal candidate will possess a minimum of an Associate of Arts (AA) degree, be proficient in Microsoft

Executive Assistant, Winter Park FL, Immediate Contract to hire opportunity This Jobot Consulting Job is hosted by: David Hyon Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $25 - $32 per hour A bit about us: We are a well established Engineering Firm located in Winter Park FL off of Park Avenue. Why join us? Great Benefits Join a well established team who is invested in your growth, development and continued success Rewarding work and responsibilities Excellent culture and peers Job Details Job Details: As a Executive Assistant in the Engineering industry, you will play a crucial role in streamlining the executive’s day-to-day operations. This is a dynamic role that requires a high level of professionalism, initiative, and flexibility. The ideal candidate is a strategic thinker with excellent communication skills and the ability to manage complex schedules and tasks. The position will require you to work closely with the executive team, internal staff, clients, and other key stakeholders. Responsibilities: • Provide high-level administrative support to the executive team by managing an active calendar of appointments, arranging complex and detailed travel plans, itineraries, and agendas., • Facilitate strategic communications, including drafting correspondence and other communications as directed., • Announce new initiatives to the team and coordinate the execution of these initiatives., • Plan, coordinate, and ensure the executive's schedule is followed and respected. Provide a "gatekeeper" and "gateway" role for direct access to the executive's time and office., • Set up and plan meetings, including logistics, agendas, and follow-up actions. Attend meetings and take detailed minutes as needed., • Handle incoming calls professionally and route them appropriately., • Coordinate appointments and manage the executive’s calendar effectively, including the scheduling and organization of regular and ad hoc meetings., • Prepare and format technical reports and presentations, ensuring they are accurate, well-written, and visually appealing., • Associates or Bachelor’s degree in Business Administration, Engineering, or related field preferred., • Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management, experience in the engineering industry is a plus., • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Expert proficiency in Microsoft PowerPoint and Word, with the ability to quickly learn new software and tools., • Exceptional communication skills, with a proven ability to handle sensitive matters with integrity and discretion., • Ability to work under pressure and meet tight deadlines., • Excellent problem-solving skills, with a proactive approach to resolving issues before they arise., • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment., • Must be flexible and able to work outside of normal working hours when required., • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners., • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response. If you are a dedicated, organized, and proactive individual with a passion for the engineering industry, we would love to hear from you. Apply today to join our dynamic team. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. 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Medical Assistant or related role in an outpatient clinic/medical office setting is preferred. As an essential member of the patient care team, the Medical Assistant will provide both administrative and clinical support to ensure the smooth operation of the clinic. Requesting external medical record

The PCS2 will work as a part of a close-knit team to go above and beyond to meet the needs of our patients and enhance the reputation of AHF by seamlessly transitioning between performing medical assistant clinical functions including phlebotomy, and performing administrative duties including front

Medical Procedures: Assist with minor in-office medical procedures. Description: Job Summary: A Medical Assistant is responsible for performing a variety of administrative and clinical tasks to support healthcare providers in delivering high-quality patient orthopedic spine care. Patient Preparation

Medical Office Administrative Assistant. Provide general office and clerical support to assigned area.

Job DescriptionTitle: Administrative Assistant Status: Full Time Hourly Employee Hours: 40 hours per week Rate of Pay: Based on experience Benefits: Medical / Dental / Vision / Life Insurance/401K Reports To: General Manager Performance Review: Initially at 3 months and thereafter Annually POSITION SUMMARY: Performs a wide variety of tasks to assist the General Manager, Assistant General Manager, and Facilities Manager with the administration of all Venture Out activities. Duties and Responsibilities: • Assist management with telephone and in-person customer support for owners and guests., • Provide management with support for Association meetings. Tasks include assisting with preparation of meeting notices and agendas, posting meeting materials, and scheduling meetings., • Assist management with preparation, mailing/emailing, and filing of membership communications and correspondence., • Assist management with maintenance of owner and association administrative files and records., • Assist management with research needed for reports., • Assist management with requests for proposals, bid packages and contract development., • Assist management with Association rules violation and fining processes/procedures., • Assist management with preparation, maintenance, and publication of Standard Operating Procedures (SOP) and Administrative Rules and Regulations., • Provide administrative support for vendor contracts., • Assist management with reserved boat storage application processes and coordination., • Provide management with administrative support and activities as assigned., • High school diploma or GED equivalent, • Associate degree preferred or work-experience equivalent, • High level of personal proficiency with Microsoft Manager (file structure and organization), Microsoft Office Outlook, Word, and Excel, • High level of personal proficiency with the use of email, text, and phone technology., • Strong organizational skills with ability to prioritize tasks, meet deadlines, and remain flexible with changing priorities · Become proficient with Association administrative applications and procedures. · Provide back-up and support as needed for front office reception activities. · Assist management with administrative support for Association projects. · Assist management with building application processes and coordination. Education, Skills and Experience Requirements: · 3-5 years as an Administrative Assistant or equivalent support role · Outstanding interpersonal communication skills

Job Description Location: Deerfield Beach, FL Schedule: Monday to Friday, 9:00 AM – 5:00 PM Compensation: $16 - $18 per hour (based on experience) We are seeking a reliable and detail-oriented Office Assistant to support daily administrative tasks in a warehouse environment located in Deerfield Beach. This is a full-time position ideal for someone who is organized, confident using computers, and comfortable working in a fast-paced, hands-on setting. Key Responsibilities: • Respond to emails clearly and professionally, • Scan, file, and organize documents, • Answer and direct incoming phone calls, • Provide general administrative support to the warehouse team, • Advanced English (spoken and written), • Comfortable working in a warehouse office setting, • Proficient in Microsoft Excel and basic computer programs, • Strong organizational and multitasking skills, • Stable full-time schedule: Monday to Friday, 9 AM – 5 PM, • Supportive and team-oriented environment, • Competitive pay

Job DescriptionBilingual Regional Medical Assistant (Float)-Ocala, FL Travel within region 85% | $20–$23/hour Monday–Friday, 8am–5pm | Temp-perm Position Objective: The Regional MA Float provides both clinical and administrative support to physicians, ensuring high-quality patient care and smooth clinic operations across multiple sites. Key Responsibilities: • Travel to regional clinics to support providers with exams, treatments, and procedures, • Prepare patients and rooms, obtain medical histories, document in EMR, and record vitals, • Administer oral/injectable medications, assist with IV starts, wound care, suture/staple removal, diagnostic tests, and CLIA-waived labs, • Perform phlebotomy, specimen collection, and in-office testing (EKGs, glucose, PT/INR, pulse oximetry, etc.), • Handle front desk operations: phones, scheduling, check-in/out, referrals, prescription management, and patient inquiries, • Educate patients on procedures, treatments, and medications, • Maintain accurate medical records in compliance with HIPAA and OSHA, • Manage inventory, sterilize equipment, and order supplies/medications as needed, • Assist in onboarding/training new team members, • Bilingual in English and Spanish (required), • High school diploma or GED required; completion of accredited MA program preferred (CMA or RMA), • 1+ year of Medical Assistant experience, • CPR certification preferred; IV start and phlebotomy skills strongly preferred, • Knowledge of HIPAA, OSHA, medical terminology, and coding, • Strong computer skills (EMR, Google Suite, Microsoft Office), • Positive, team-oriented, and professional demeanor, • Strong organizational, time-management, and multitasking skills, • Excellent communication and interpersonal skills, • $21–$22/hour (depending on experience), • Health, dental, vision, disability, and life insurance, • 401(k) with employer match, • Paid time off and holidays #MED TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter. Please visit the Career Center on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! • Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding information for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by physician., • Interview patients to obtain medical information and measure their vital signs, weight, and height., • Clean and sterilize instruments and dispose of contaminated supplies.

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. Work at Home Data Entry Clerk - Part Time. Excellent Operating Entry Level.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Agent - Part Time. Earn at Ho

The Clinical Medical Assistant provides clinical support care to participants. The Medical Assistant also performs administrative and other general duties to support overall clinic functions. Prepares participants to be seen in the clinic by assisting them in disrobing and positioning participants i

Job Description About Us Evolve Health is transforming the patient experience in communities throughout Florida and Texas. Our physicians deliver comprehensive conservative and surgical solutions for all foot and ankle conditions in a fully-equipped, comfortable setting. With convenient online booking and check-in, extended office hours, and a compassionate team, Evolve improves access to high-quality lower extremity healthcare. Combining specialized training with advanced treatment options, we are the leader in foot and ankle health. At Evolve Health, you can expect Big-City Technology with Small-Town Care.® Position Summary: The Medical Assistant plays a vital role in ensuring smooth daily clinical operations and delivering a high standard of patient care. This position supports physicians and providers by preparing exam rooms, assisting with in-office procedures, managing clinical supplies, and maintaining equipment. The ideal candidate is detail-oriented, dependable, and passionate about patient-centered care. Key Responsibilities: • Clinical Support:, • Prepare and set up for in-office procedures and patient appointments., • Assist providers during exams and procedures as needed., • Fit patients for Durable Medical Equipment (DME), inserts, and shoes., • Place orders for orthotics and shoes as directed., • Equipment & Room Maintenance:, • Sterilize instruments and maintain the autoclave according to manufacturer guidelines., • Turn over and sanitize exam rooms between patients., • Ensure exam rooms are fully stocked and organized daily., • Clean and maintain office equipment; promptly report repair needs to the Regional Supervisor., • Licensure & Compliance:, • Maintain active x-ray assistant licensure as required by state regulations., • Ensure all patient consent forms are accurately completed and documented., • Inventory & Ordering:, • Complete inventory checks and enter supply orders for approval., • Monitor stock levels to ensure adequate clinical supplies are on hand., • Administrative Duties:, • Verify that patient information is accurate and up to date in the electronic medical record (EMR) system., • Certified or Registered Medical Assistant preferred., • Valid and active x-ray assistant license (if applicable)., • Previous experience in a medical office or outpatient clinical setting., • Strong attention to detail with excellent organizational skills., • Ability to multitask and work efficiently in a fast-paced environment., • Familiarity with EMR systems and medical terminology., • Ability to lift or move equipment and assist patients with mobility needs., • Commitment to maintaining a clean, safe, and welcoming clinical environment., • Willingness to participate in ongoing training and staff development. Pay: $15.00 - $15.25 per hour Benefits: • 401(k), • Dental insurance, • Free parking, • Health insurance, • Paid time off Job Type: Full-time Pay: $15.00 - $15.25 per hour Expected hours: 40 per week Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off

Job Description Overview We are seeking a dedicated and experienced Dental Assistant to join our private dental practice. The ideal candidate will play a crucial role in providing high-quality patient care and ensuring the smooth operation of our dental office. This position requires a proactive individual who is passionate about dentistry and committed to maintaining a positive patient experience. Duties • Assist the dentist during various procedures, including general dentistry, endodontics, pediatric dentistry, and dental surgery, • Prepare and maintain the treatment area, ensuring adherence to infection control protocols and aseptic techniques., • Perform medical imaging tasks, including taking X-rays as directed by the dentist., • Manage patient records and assist with administrative duties such as scheduling appointments and handling patient inquiries., • Educate patients on oral hygiene practices and post-treatment care., • Ensure all dental instruments are sterilized and organized for use., • Proficiency in medical imaging techniques, particularly X-ray procedures., • Experience in pediatric dentistry and general dentistry practices is preferred., • Strong understanding of aseptic techniques and infection control measures., • Familiarity with dental systems and software for managing patient records., • Ability to assist in various dental procedures effectively., • Experience as a dental receptionist is a plus, showcasing strong communication skills. Job Types: Full-time, Part-time Pay: $17.00 - $24.00 per hour Expected hours: 32 – 48 per week Benefits: • Employee discount, • Free parking, • On-the-job training, • 8 hour shift, • Day shift, • Extended hours, • Monday to Saturday, • No nights, • Overtime, • Bradenton, FL 34208 (Required)

Job Description As our Administrative Assistant, you'll be the engine behind our operations—ensuring that communication flows, deadlines are met, and clients receive seamless service. Your responsibilities will include: • Providing administrative support to partners and staff., • Professionally answering and routing incoming phone calls., • E-filing tax returns and managing follow-up tasks, such as:, • Invoicing clients via QuickBooks Online (QBO), • Confirming e-file status, • Sending client communications (e.g., acceptance letters), • Posting client payments and deposits into QBO completely and accurately on a daily basis., • Scheduling and coordinating meetings and client follow-ups for team members in a timely manner., • Monitoring task progress and workflow across the tax and accounting teams to ensure on-time completion., • Tracking document uploads to the firm’s document management system and updating internal systems accordingly., • Supporting the onboarding of new clients and setting up administrative processes. Must Have • 2+ years of administrative experience, preferably in a tax, CPA, or financial services firm., • Proficiency with QuickBooks Online, Microsoft Office, and digital document systems (e.g., SmartVault)., • Basic knowledge of Microsoft Excel, • Excellent attention to detail, time management, and organizational skills., • Strong written and verbal communication skills, including the ability to speak up, offer ideas and share roadblocks., • Experience using client relationship management (CRM) tools., • Ability to manage multiple priorities and meet deadlines with minimal supervision., • Ability to prioritize tasks and projects from multiple requestors, • 5+ years of administrative experience in a tax, CPA or financial services firm, • Certified Administrative Professional certification, • Certification in project management, • Certification in Microsoft OfficeCompany DescriptionAt CFO2U, we go beyond numbers. We are trusted partners for small business owners and entrepreneurs, transforming financial complexity into clarity. While we handle bookkeeping, accounting, taxes, and all things financial, our real passion lies in listening to our clients, understanding their goals, and designing financial solutions that drive their success. Join us to make a real difference in the lives of small business owners.At CFO2U, we go beyond numbers. We are trusted partners for small business owners and entrepreneurs, transforming financial complexity into clarity. While we handle bookkeeping, accounting, taxes, and all things financial, our real passion lies in listening to our clients, understanding their goals, and designing financial solutions that drive their success. Join us to make a real difference in the lives of small business owners.

Job Description R.O.Y.S $41,000 - $50,000 a year Paid time off Fort Lauderdale, FL 33338 Full job description Job Summary We are seeking a reliable and detail-oriented Administrative Assistant to support the Executive team. This role involves a variety of administrative tasks, including scheduling, communication, document organization, and occasional travel coordination. The ideal candidate is organized, professional, and able to manage multiple priorities with minimal supervision. Responsibilities • Assist with managing calendars, scheduling meetings, and preparing itineraries, • Help draft, format, and organize reports, internal documents, and presentations, • Maintain digital and physical filing systems, • Support interdepartmental communication and task follow-up, • Track deadlines and help ensure projects stay on schedule, • Provide general administrative support as needed, including front desk coverage, • 2+ years of experience in an administrative support role, • Proficiency with Excel, Adobe and Google Workspace, • Strong written and verbal communication skills, • Excellent organizational skills and time management, • Ability to work independently and handle confidential information professionally, • Experience supporting executives or senior staff, • Familiarity with travel booking or itinerary planning To apply: Please submit your resume and a brief cover letter outlining your experience. Job Type: Full-time Pay: $41,000.00 - $50,000.00 per year Benefits:

Job Description RESPONSIBILITIES • Warmly greet and welcome visitors, applicants, borrowers, and staff with professionalism and courtesy., • Answer, screen, and forward incoming calls in a professional manner., • Assist with various administrative tasks, including mail sorting and distribution, filing, and data entry., • Serve as the initial point of contact for applicants and borrowers, providing exceptional service and support throughout the loan application and servicing, • Assist applicants and borrowers with inquiries, ensuring a positive experience and timely issue resolution., • Build and maintain a positive relationship with applicants, borrowers, and internal stakeholders, fostering trust and confidence in our services., • Maintain accurate and up-to-date records in our data collection system, documenting interactions with applicants, borrowers, and internal stakeholders., • Maintain organized filing systems to ensure easy access to important documents and information., • Schedule and coordinate meetings, appointments, and travel for the Executive Leadership team., • Screen and direct incoming calls, emails, and correspondence., • Draft and prepare professional emails, letters, and reports on behalf of the Executive Leadership team., • Compile data and prepare presentations or reports as requested by the Executive Leadership team., • Prepare meeting agendas, materials, and presentations, ensuring all necessary information is available and distributed in advance., • Commitment to our mission of promoting economic opportunity for underserved communities., • High school diploma or equivalent. An associate's degree or higher is a plus., • Experience in customer service, client relations, and/or administrative support roles., • Bilingual proficiency in English and Spanish is a plus., • Strong organizational skills and attention to detail., • Professional appearance and demeanor., • Proven ability to manage multiple priorities and meet deadlines., • Excellent verbal and written communication skills., • Competitive compensation commensurate with experience., • Medical Insurance, • Dental Insurance, • Vision Insurance, • Life Insurance

Job Description We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, check and distribute voicemails to appropriate person, • Implement organized filing systems, • Order and maintain office supply, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job DescriptionPosition Summary The President’s Secretary provides high-level administrative, clerical, and organizational support to the President of a property management company. This role requires exceptional discretion, advanced communication skills, and the ability to manage confidential information while supporting executive operations and assisting other staff with property management–related administrative tasks. Key ResponsibilitiesExecutive Support • Provide direct, day-to-day administrative support to the President, including calendar management, scheduling meetings, and coordinating appointments., • Prepare, proofread, and format correspondence, reports, memoranda, and legal or property-related documents., • Accurately take shorthand and transcribe notes, including reading and interpreting cursive handwriting and handwritten correspondence., • Manage incoming and outgoing communications on behalf of the President, including phone calls, emails, and letters.Administrative & Office Management, • Perform advanced word processing and typing with a high degree of accuracy and speed., • Maintain organized filing systems (both electronic and physical) for executive, property, tenant, and vendor records., • Assist with document preparation related to leases, contracts, notices, internal reports, and compliance materials., • Handle confidential and sensitive information with professionalism and discretion.Property Management Support, • Provide administrative assistance to property management staff as needed, including data entry, correspondence, and document tracking., • Support coordination with tenants, vendors, owners, and regulatory agencies., • Assist in preparing property-related reports, meeting agendas, and internal communications., • Help ensure timely follow-up on property management tasks and executive directives.Required Qualifications, • Proven experience as an executive secretary, senior administrative assistant, or similar role, preferably within property management, real estate, or a related field., • Extensive knowledge of word processing, typing, and office software (e.g., Microsoft Word, Excel, Outlook)., • Strong shorthand skills, with the ability to accurately transcribe dictated notes., • Demonstrated ability to read and interpret cursive and handwritten documents., • Excellent written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to prioritize tasks, manage deadlines, and work independently.Preferred Qualifications, • Familiarity with property management terminology, lease documentation, and real estate operations., • Experience supporting senior executives in a fast-paced, professional environment., • Knowledge of document management systems and property management software.

Job Description Job Description: We are seeking a dedicated and skilled Medical Assistant to join our medical group practice located in Sarasota, Florida. As a Medical Assistant, you will play a crucial role in providing high-quality healthcare services to our patients. Your primary responsibility will be to assist our physicians in the efficient and compassionate delivery of patient care. Job Duties: * Patient Care: • Escort patients to exam rooms and prepare them for examinations., • Record patient history, vital signs, and chief complaints accurately., • Assist physicians and nurses during medical procedures., • Administer injections, medications, and immunizations as directed by healthcare providers., • Perform basic wound care and dressing changes., • Conduct EKGs and assist with diagnostic tests., • Sanitize examination rooms following each patient's visit. Documentation and Records: • Maintain accurate and up-to-date electronic health records (EHR) for patients., • Complete insurance forms, prior authorizations, and medical billing tasks as required., • Ensure patient confidentiality and compliance with HIPAA regulations. Clinical Support: • Prepare and sterilize medical instruments and equipment., • Maintain a clean and organized clinical environment., • Restock medical supplies and medications., • Handle inventory management and order supplies as needed., • Assist in scheduling patient appointments and referrals. Communication and Patient Education: • Communicate effectively with patients, addressing their questions and concerns., • Provide clear instructions on medications, treatments, and post-visit care., • Offer empathetic support to patients and their families. Team Collaboration: • Collaborate with physicians, nurses, and other healthcare and administrative professionals to ensure seamless patient care., • Medical Knowledge:, • Completion of a recognized Medical Assistant program., • Strong understanding of medical terminology and procedures., • Clinical Skills:, • Proficiency in taking vital signs and conducting clinical assessments., • Ability to administer medications and injections safely and accurately., • Experience with EKGs and diagnostic tests., • Technical Proficiency:, • Competence in using electronic health record (EHR) systems., • Proficiency using Dr. Chrono is a plus., • Advanced computer skills and familiarity with medical software, Microsoft Office 365, and eRX processing platforms., • Communication:, • Excellent interpersonal, written, and verbal communication skills., • Ability to empathize with patients and provide clear instructions., • Organization and Detail-Oriented:, • Strong organizational skills to maintain a well-structured clinical environment. Certification: • Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) certification is preferred. Bilingual: • Proficiency in Spanish or other languages is a plus. Experience: • 3 - 5 years prior experience as a Medical Assistant in a medical group practice. Team Player: • Ability to work collaboratively in a multidisciplinary healthcare team. Adaptability: Working for our medical practice offers a unique and rewarding experience for individuals passionate about healthcare. We are a patient-focused organization, known for our compassionate patient care. Our doctors come highly recommended, embodying a commitment to improving the lives of those we serve. As a growing clinic, we have the opportunity to make a significant impact on the community and shape people's lives positively. We pride ourselves on the integration of precision care, where every patient is treated with personalized attention, combined with cutting-edge research and technology. Joining our team means being part of a healthcare environment that values excellence, empathy, and innovation in equal measureAtlantic Cove Medical Group is dedicated to enhancing the health and well-being of our patients. We are a comprehensive medical organization, integrating cutting-edge primary and interventional care, biomedical research, health data analytics, technology, and pharmaceutical expertise. This vertical integration empowers our patients to access value-based medical care all under one roof. Our services encompass chronic disease management, medication management, wound care, screening tests, weight loss, hormone replacement therapy, minor surgical procedures, biomedical research, home healthcare, telehealth, remote patient monitoring, cancer follow-up, and mental health management. At Atlantic Cove Medical Group, we are committed to providing comprehensive and personalized care to improve the lives of our patients.\r\n\r\nWorking for our medical practice offers a unique and rewarding experience for individuals passionate about healthcare. We are a patient-focused organization, known for our compassionate patient care. Our doctors come highly recommended, embodying a commitment to improving the lives of those we serve. As a growing clinic, we have the opportunity to make a significant impact on the community and shape people's lives positively. We pride ourselves on the integration of precision care, where every patient is treated with personalized attention, combined with cutting-edge research and technology. Joining our team means being part of a healthcare environment that values excellence, empathy, and innovation in equal measure

Job Description Benefits/Perks • Competitive compensation based on experience, • Great Work Environment in a thriving and engaging pediatric practice, • Career Advancement OpportunitiesJob SummaryWe are seeking an Administrative Medical Assistant to join our team! As a Administrative Medical Assistant, your role will include, but will not be limited to answering the phones; scheduling appointments; triaging calls; assisting the physician in the management of patients via returning messages and completing tasks that are assigned to you; assisting the physician in both pharmaceutical and medical referrals processing; and verifying insurance prior to appointments and ensuring that the insurance on file is correct and current; assisting, as needed, in the running of in-office labs; tracking the results of outside lab reports; tracking the newborn metabolic screenings for patients born into the practice. The ideal candidate must enjoy customer service and possess effective skills; enjoy working in a vibrant, engaging, and fast-pace office environment that in family oriented; and be able to apply constructive feedback and guidance from the physician and/or administrator easily and efficiently and have experience working with an electronic health record (EHR); and can work independently in terms of completing tasks in an efficient and timely manner. Previous pediatric office experience is preferred, but not required. Responsibilities • Prepare for the patient visit, including, but not limited to, verifying insurance; staging the next day charts; and doing reminder calls., • Answer phones and field questions about medical issues, identifying visit needs, • Assist nurses and doctors with basic follow-up tasks such as tracking lab results, prescription authorizations, completing prior auths, • Be able to handle basic medical office duties as needed in a professional, empathetic, caring demeanorQualifications, • BLS Certification or Certified Medical Assistant desired or previous Medical Assistant experience of 5 or more years., • Excellent customer service skills, • Strong attention to detail, • Based on references a reliable and consistent attendance record

Job DescriptionA South Florida structural engineering firm is looking for a detail-oriented and proactive Administrative Assistant to support our team. This role is ideal for someone with a strong organizational background who is interested in the possibility of transitioning to a full-time position in the future. The successful candidate will play a key role in ensuring the smooth operation of our office and supporting our engineering team. Our office environment is fast-paced and dynamic — no two days are the same. There is not a fixed daily workflow, and priorities can shift quickly based on project needs. This position is ideal for someone who thrives in a setting where flexibility, initiative, and independent problem-solving are essential. Job Summary In this role, you will provide support to our office employees and Principals, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Key Responsibilities • Provide administrative support to engineering teams, including scheduling meetings, managing correspondence, and maintaining project files., • Coordinate and track engineering project documentation, ensuring timely completion and filing of reports, drawings, and permits., • Assist with preparing client proposals, contracts, and project estimates., • Manage phone calls and direct inquiries related to engineering projects or client services., • Prepare and proofread technical documents, project reports, and presentations., • Maintain office supplies and order materials as needed for office and engineering-related needs., • Ensure proper filing of confidential project information and client data., • Support other administrative tasks as needed, such as invoicing, timekeeping, and assisting with project management tools.Qualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects, • Experience in the engineering or construction industry is a plus, but not required., • This position requires availability from 8:00 AM to 4:30 PM, Monday through Friday.Benefits, • Competitive salary based on experience., • Health and dental insurance., • Paid time off (PTO) and holidays., • Retirement savings plan (401k) with company match. (After one year of employment), • Career development and opportunities for advancement., • A collaborative and supportive work environment with a focus on professional growth. Please do not call the office regarding this position. All inquiries should be made via email or our application portal.

Job DescriptionThe Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. You’ll be responsible for greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments. We are looking for someone who is organized, professional, and experienced in working within a construction office environment. Familiarity with the glass or metal industry is a plus. NEEDS TO HAVE EXPERIENCE WORKING IN A CONSTRUCTION OFFICE BEFORE!!!! Responsibilities Client Communication & Reception • Answer and direct phone calls professionally., • Greet and assist walk-in clients with courtesy., • Handle general inquiries from clients, vendors, and partners.Proposals & Documentation, • Prepare and process customer proposals accurately., • Save, track, and file all proposals in company systems.Payments & Recordkeeping, • Process customer payments (credit card, check, etc.)., • Record and track payment activity in company logs/software.Scheduling, • Coordinate and schedule appointments for measurements, installations, and service calls., • Provide confirmations and updates to clients and internal teams.Lead Tracking & Sales Support, • Enter all leads (phone, email, walk-in) into the Lead Tracking Sheet., • Maintain daily updates and follow-ups on leads., • Collaborate with the sales team to help convert leads into sales.DocuSign Management, • Prepare and send contracts through DocuSign., • Include acknowledgment forms and confirm receipt., • Maintain accurate records of signed contracts.Office & Administrative Support, • Assist with filing, organizing, and managing supplies., • Support various departments with admin tasks., • Keep the front desk area clean and professional.Qualifications, • Experience working in a construction office environment is required., • Previous administrative, receptionist, or office support experience., • Strong communication and customer service skills., • Proficient in Microsoft Office and Google Workspace., • Experience with DocuSign, QuickBooks, or CRM systems is a plus., • Ability to multitask, prioritize, and stay organized in a fast-paced environment., • Professional, reliable, and detail-oriented.What We Offer, • Competitive pay (based on experience)., • Full-time schedule, Monday–Friday., • Growth opportunities in a fast-expanding company., • Supportive and professional work environment.Benefits, • 401(k) with company match, • Health, dental, and vision insurance, • Paid time offExperience:, • Construction office: 1 year (Required)Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance

Job Description Job Summary: IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department. Your exceptional organizational skills and attention to detail will contribute to the overall success of our team. General Accountabilities: • Compose and produce business correspondences, reports, and related materials, or provide guidance to other staff members involved in producing these materials., • Review and sign materials as authorized, ensuring accuracy and quality., • Edit documents produced by others to enhance clarity, consistency, and professionalism., • Maintain confidentiality and control access to sensitive information, such as staff personnel files., • Respond to inquiries and requests for information, utilizing your comprehensive knowledge of departmental and company policies and procedures., • Serve as an internal resource to administrators or staff members, providing guidance on departmental and company procedures., • Perform administrative duties associated with scheduling and coordinating meetings, as well as planning events., • Coordinate with vendors to arrange services, prepare meeting agendas, gather and organize supporting information, and oversee the production and distribution of related materials., • Oversee office operations to ensure smooth day-to-day functioning. Job Qualifications: • Education: Associate's degree in a relevant field., • Experience: 1-2 years of related experience in a secretarial or administrative role., • Skills:, • Excellent written and verbal communication skills to effectively interact with colleagues and stakeholders., • Strong service orientation, demonstrating a helpful and cooperative attitude in assisting others.

Job Description Job Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers while managing a variety of clerical tasks that keep our office running efficiently. This paid position offers an exciting opportunity to develop your office management skills in a professional environment committed to growth and excellence. Duties • Greet visitors warmly, manage the front desk, and direct them appropriately with professional phone etiquette., • Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed., • Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office., • Manage calendar appointments, schedule meetings, and coordinate calendar management for team members or executives., • Support office management tasks such as ordering supplies, proofreading documents, and assisting with bookkeeping or invoicing processes., • Provide exceptional customer service by answering inquiries promptly and supporting clients in person or over the phone., • Proven experience in an office environment with strong clerical skills and familiarity with office procedures., • Proficiency in Microsoft Office (Word, Excel, Outlook, etc.) and basic computer literacy., • Experience with multi-line phone systems, data entry, filing, and calendar management., • Bilingual abilities are highly desirable to serve diverse client needs effectively., • Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively., • Strong customer service orientation with professional phone etiquette and interpersonal skills., • Knowledge of QuickBooks or bookkeeping experience is a plus., • Previous experience as a receptionist or administrative assistant in medical or dental offices is advantageous but not required. Join us to be part of a vibrant team where your organizational talents and positive attitude will make a real difference! We value energetic individuals who thrive in fast-paced environments and are eager to support our mission through exceptional administrative support. This is a paid position designed to empower your professional growth while contributing to our welcoming office culture!

Job DescriptionSafe Harbor Law Firm seeks a part-time Administrative Assistant 15-20 hours per week in our Naples office located at 4500 Executive Drive, Naples FL 34119 & Bonita Office 27821 S. Tamiami Trail, Suite 2, Bonita Springs, FL 34134. The ideal candidate must have a strong willingness to learn, be a self-starter and team player, with excellent verbal, written and interpersonal skills, and a high level of organization, attention to detail and professionalism. Overall, the candidate is responsible for providing administrative support to the client service coordinators at each office. YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED. WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT. Responsibilities: • Answering incoming phone calls and assisting or delegating accordingly, • Keeping track of your hours/tasks and accomplishments on a company electronic calendar, • Organization of waiting area and conference rooms, • Client File Creation and Document Management, • Filing, scanning, creating manual files as well as e-file, • Daily client meeting preparation, • Preparing binders of client documents Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include: • Strong Interpersonal Communication Skills, • Possess Initiative, adaptability, • Must be exceptional on the phone, • Must be organized, • “Can-Do” attitude, • Previous experience in customer service, sales, or other related fields, • Ability to prioritize and multitask, • Positive and professional demeanor, • Good written and verbal communication skills, • Ability to multitask, • Strong attention to detail, • Self starter, independent, • Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”